Camp Plug & Play 6.0 Get Going with Google Summer 2011 99 E. Virginia Ave. • Suite 100 • Phoenix, Arizona 85004 • 602 443.6444 azk12.org Google Spreadsheets Access Google Spreadsheets by logging in to your Google account. Then click Documents. (Select New Version at the top of a spreadsheet. You can toggle back and forth between new and old versions.) In the New version of Spreadsheets: 1. Edit cells using the formula bar as well as the cell. 2. Duplicate an entry in a cell by using Cell auto fill. Just type the first few characters, press Enter, and the rest will show up as you type. 3. Move columns by dragging them with your mouse. Click and hold on the top cell of the column and drag it to the left or right. 4. Sort a column with the drop-down menu on the column header. Click on the triangle drop down button. 5. View a list of all your sheets at the bottom of the spreadsheet. Use the links to sheets to easily move between sheets in a workbook. 6. Search the web for information on cell contents. Right click (or Control click) in cell. Choose Search the web from menu. Charts 7. On a completed spreadsheet, select the cells to include in a chart and go to Insert > Chart to bring up the "charting box". 8. Select the type of chart and labels to create a graphical display of the data. 9. Save the chart as an image by clicking on the Chart menu and choosing "Save Image". The Chart will be downloaded to the computer. Gadgets 10. Add a gadget to your spreadsheet (from the Insert menu) For more information, go to CS TIPS For You: goo.gl/U7xbO 99 E. Virginia Ave. • Suite 100 • Phoenix, Arizona 85004 • 602 443.6444 azk12.org The Latest in Google Docs 1. Access Google Docs: docs.google.com and start to collaborate. 2. Click on "Create New" (located on the left in the top blue bar) and then choose to create a new Document, Spreadsheet Presentation, Form, Drawing or Collection. Format 3. Copy content between Docs, Spreadsheets and Presentations by highlighting the content, using a right or Control click and selecting Copy. Then select Paste. 4. Use the ruler at he top of your document for help with adjusting margins. Organizing 5. Keep Docs organized with Collections. Drag Docs from the Docs list into a collection in the left sidebar. Or use the Actions menu drop down and select Organize. 6. Use the double arrow action button in the DocslList (upper right corner), to preview your Docs, add a description, or see your Shared settings. 7. From the Docs list page, star (by clicking the star) a file to locate it again easily. Images 8. Once you have added an image, click on the image to bring up controls that let you scale the image’s size in any direction. Once you’re happy with the size, you can click the Fixed option. 9. To place the image at a fixed location, relative to your paragraph, select image and choose Fixed. When an image is fixed, any text you enter will flow around it. The image can be moved at any time. Add a drawing to the document by using the Insert > Drawing menu, or add from previously created drawing, Copy, then Paste. Collaboration 10. In the Sidebar, see who else is editing at the same time. See the edits of other editors as they happen, character-by-character. 11. Click the sidebar right next to the document, to chat with collaborators. For more information, go to CS TIPS For You: goo.gl/NSYsU 99 E. Virginia Ave. • Suite 100 • Phoenix, Arizona 85004 • 602 443.6444 azk12.org Google Presentations Part of the Google Docs suite of apps, Presentation’s menus, formatting, sharing, and publishing, are all similar to those in Docs and Spreadsheets. Presentation Interface Click to Save (or Invite people, publish, Add, duplicate, or delete slides Formatting toolbar will auto save) get link, email Click to add Speaker Notes Sharing Before you send, check the See Who Has Access Complete these fields. Choose Editing, Viewing, or Signing In access. Publishing Select publishing options. You can “Un-publish” at any time. 99 E. Virginia Ave. • Suite 100 • Phoenix, Arizona 85004 • 602 443.6444 azk12.org Slide design theme or background In the Format Menu > Presentation Settings > Change theme or Change background Animation Have objects (text boxes, drawings, photos, shapes, etc.) appear one by one on a slide: Select the object, right click (or Control+click on Mac) on the frame of the object and select “Incremental reveal”. Show Presentation Click on Start Presentation in upper right hand corner. Presentation Mode Options The task bar at the bottom of the screen is where you will : • advance through your slideshow • quickly jump to a specific slide • find the URL for your slideshow • find choices in the Action menu The Chat feature (sometimes referred to as Back Channel chat) is available by clicking View Together at bottom of screen. Copying and pasting is supported with the chat function, but it might not always work well for you due to Flash limitations. The best option is to use the right-click (or Control-click on a Mac) functionality to copy and paste. * Using Chat requires Adobe Flash Player version 8 or above. Linux users require version 9. For more information, go to CS TIPS For You: goo.gl/NSYsU 99 E. Virginia Ave. • Suite 100 • Phoenix, Arizona 85004 • 602 443.6444 azk12.org Google Maps Google Maps now goes beyond driving directions or finding a local business. New Google Map Interface Earth view Getting Directions • Add a destination • Select other modes of transportation, • Save to My Maps Search Results lists several choices, with placeholders on map, and additional information. My Maps • Create Maps and Save them. • Collaborate on a map • Edit button enables: • adding placemarkers • adding lines • adding lines along a road • drawing shapes on map For more information, go to CS TIPS For You: goo.gl/94lxB 99 E. Virginia Ave. • Suite 100 • Phoenix, Arizona 85004 • 602 443.6444 azk12.org Gmail What’s New Drag and drop attachments: Instead of clicking on "Attach a file”, drag the file onto the compose window to attach the file. Inserting Images in a Gmail Message If you use Google Chrome, now you can drag images files from your computer’s desktop or folders onto the body of a message you’re composing, and Gmail will add the image to your message. You can easily resize the image right in the Gmail compose window before hitting “Send.” Calendar Invitation Compose a new message and click on the new link “Insert: Invitation”. Click on that link and a small window appears that displays your availability as well as that of the people you're emailing provided you have permission to see their calendars. Click “Insert Invitation” and this adds a preview to your email message. Sending the message adds the event to your calendar and your friends’ calendars. Easy Viewing and Toggling Have two email windows open at the same time (maybe to find an old message while composing an email). Click on the "new window" Opens your icon (in upper right corner) to pop compose area reply in a into its own window. separate window Settings Select from upper right corner of Gmail page. General: Add Super Stars for better organization. Filters: Tell Gmail what to do with messages from others. Labs: Try one of the experimental gadgets. For more information, go to CS TIPS For You: goo.gl/CWTQe 99 E. Virginia Ave. • Suite 100 • Phoenix, Arizona 85004 • 602 443.6444 azk12.org Google Calendar Google calendar is an application that will provide a way for you to organize your schedule and share important events with others via the web. With your Google account you can create one primary calendar for yourself or add additional secondary calendars for your classroom, assignments, sports schedule, etc. You can share your calendars with others, or keep them private. You can even share information about a special event by sending out an invitation. It’s also a cinch to embed your calendar into a Google sites page. Choose Settings, in upper right corner, to customize your calendars. Schools and Districts with Google Apps for Education: Find Resource calendars - In Calendar Settings, go to the 'Calendars' tab, then Share your calendar with others. 'Browse interesting calendars', then 'More' and you will see an option for the resources at your domain. Clicking on this allows you to either preview the calendar or subscribe to it easily. Make each calendar viewable, or not. Some Ways to Use Google Calendar in the Classroom • As a lesson planner • For a student assignments book • For sharing class due dates with parents • For organizing a project timeline • To learn about time, days of the week, months • To create a to-do list • To track student birthdays • For “100 day” activities 99 E. Virginia Ave. • Suite 100 • Phoenix, Arizona 85004 • 602 443.6444 azk12.org Google Sites If you can use a word processing program, you can easily create a web site with Google Sites! Templates are provided to make your creation look snazzy and organized. Others can also collaborate on a Google Site to create a rich collection of resources, a wiki to share information, or a group project by students. Other tools in Google apps integrate seamlessly into Google Sites, so it’s a snap to add videos, docs, spreadsheets, gadgets, calendars and more! Getting Started 1.