AMERICAN FORK CITY COUNCIL JUNE 22, 2021 PUBLIC HEARING, REGULAR SESSION AGENDA
The American Fork City Council will hold a public hearing in conjunction with the regular session on Tuesday, June 22, 2021, in the American Fork City Hall, 31 North Church Street, commencing at 7:00 p.m. The agenda shall be as follows:
PUBLIC HEARING -Receiving public comment regarding the American Fork City budget amendments for fiscal year ending June 30, 2021 (July 1, 2020, to June 30, 2021).
-Receiving public comment regarding the American Fork City budget for fiscal year ending June 30, 2022 (July 1, 2021, to June 30, 2022).
REGULAR SESSION 1. Pledge of Allegiance; Invocation by Council Member Shelton; roll call. 2. Twenty-minute public comment period - limited to two minutes per person. 3. City Administrator's Report 4. Council Reports 5. Mayor's Report
COMMON CONSENT AGENDA (Common Consent is that class of Council action that requires no further discussion or which is routine in nature. All items on the Common Consent Agenda are adopted by a single motion unless removed from the Common Consent Agenda.) 1. Approval of the May 18, 2021, work session minutes. 2. Approval of the May 25, 2021, city council minutes. 3. Approval of the June 1, 2021, work session minutes. 4. Approval of the authorization to issue a Notice of Acceptance for the ROCKWELL RANCH BLOCK 1 PHASE 1 construction of public improvements located at 1100 WEST 350 SOUTH. 5. Ratification of city payments (June 2, 2021, to June 15, 2021) and approval of purchase requests over $25,000.
ACTION ITEMS
1. Review and action on a resolution approving water conservation measures. 2. Review and action on an ordinance approving the disbursement of fiscal year 2020/2021 PARC Tax funds. 3. Review and action on an agreement for Investment Advisory Consulting Services. 4. Review and action on an economic development and services agreement with the American Fork Chamber of Commerce. 5. Review and action on a resolution approving adjustments to the fiscal year ending June 30, 2021, budget. 6. Review and action on a resolution approving the American Fork City budget for fiscal year ending June 30, 2022. 7. Review and action on a resolution setting the Certified Tax Rate for fiscal year ending June 30, 2022. 8. Review and action on a resolution approving a revised Fund Balance Policy. 9. Review and acceptance of Utah Outdoor Recreation Grant from the Office of Outdoor Recreation for $150,000 toward Boat Harbor Improvements. 10. Review and action on memorandums of understanding with Utah Lake Commission for the Utah Lake Life Jacket Loaner program and the Lakeside Camera Network. 11. Adjournment.
Dated this 18 day of June 2021.
Terilyn Lurker City Recorder
• In accordance with the Americans with Disabilities Act, the City of American Fork will make reasonable accommodations to participate in the meeting. Requests for assistance can be made by contacting the City Recorder at 801-763-3000 at least 48 hours in advance of the meeting. • The order of agenda items may be changed to accommodate the needs of the City Council, staff, and the public.
June 22, 2021 2 | P a g e 4.4 REQUEST FOR COUNCIL ACTION CITY OF AMERICAN FORK JUNE 22, 2021
Department Public Works Director Approval Scott Sensanbaugher
AGENDA ITEM (Common Consent Agenda) - Consideration regarding authorization to issue a Notice of Acceptance for the ROCKWELL RANCH BLOCK 1 PHASE 1 construction of public improvements located at 1100 WEST 350 SOUTH.
SUMMARY RECOMMENDATION The City Engineer finds that the improvements were in a condition meeting City standards and specifications and in conformance with the approved project construction plans.
BACKGROUND Pursuant to the terms of Sections 17.9.100 and 17.9.304 of the City Development Code, the City Council may authorize the release of the ICG and issue a "Notice of Acceptance" of the project improvements. Following the issuance of the Notice of Acceptance, the City accepts ownership of the project improvements. The project will then enter the one (1) year Durability Testing Period as specified in section 17.9.400 of the City Development Code.
In issuing a Notice of Acceptance, the City Council finds that: • The condition of the improvements are found to be satisfactory. • All liens have been released, all outstanding fees paid, costs of administration paid, and reimbursement payments to prior developers (if any) have been made. • The project clean-up is found to be satisfactory.
The City may request a current title report or other such measures or reports as deemed appropriate by the City as a means of determining the existence of any unreported liens or other claims upon the project. All financial information (if any) provided by the developer is attached. The Council may request additional information as deemed necessary.
BUDGET IMPACT Following the release of the ICG, there is a one (1) year Durability Testing Period wherein ten percent (10%) of the total ICG is held to ensure the durability of the constructed improvements.
SUGGESTED MOTION Move to accept the improvements and authorize the Mayor to execute the Notice of Acceptance for the ROCKWELL RANCH BLOCK 1 PHASE 1 public improvements located at 1100 WEST 350 SOUTH. To commence the Durability Testing Period by retaining ten percent (10%) of the ICG. To find that the project improvements are in a condition meeting City ordinances, standards, and specifications and are in conformance with the
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approved project construction plans.
Note: With passage of the Common Consent Agenda items, the City Council will enact the motion and findings as noted in the "Suggested Motion" heading found above.
SUPPORTING DOCUMENTS
Notice of Completion - RR Block 1 Ph 1 (PDF) Rockwell Ranch Block 1 Phase 1 - Bond Spreadsheet (XLSX) Notice of Acceptance Only- Rockwell Ranch Bl 1 Ph 1 (PDF)
Packet Pg. 4 4.4.a Attachment: Notice of Completion - RR Block 1 Ph (Final Acceptance Only ROCKWELL RANCH BLOCK PHASE 1)
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Date Date Date Date Date Date Name of Development: Rockwell Ranch Block 1 Phase 1 1/12/2021 1. Partial 1/26/2021 2. Partial 3/9/2021 3. Partial 4/27/2021 4. Partial 6/22/2021 5. Final
Release Amount Release Amount Release Amount Release Amount Release Amount Release Amount Balance Description of Item Quantity Unit Unit Price Total #1 Requested #2 Requested #3 Requested #4 Requested #5 Requested #6 Requested 100 SITE PREPARATION & SWPPP Blank $68,120.00 101 General conditions 1 LS $8,500.00 $8,500.00 1 $8,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 102 Clear & grub 1020 CY $3.00 $3,060.00 1020 $3,060.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 103 Site fill to subgrade ROW 1730 CY $22.00 $38,060.00 1730 $38,060.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 104 Subgrade prep 55000 SF $0.15 $8,250.00 55000 $8,250.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 105 SWPPP 1 LS $10,250.00 $10,250.00 $0.00 $0.00 1 $10,250.00 $0.00 $0.00 $0.00 $0.00 500 SEWER Blank $198,610.00 501 Tie into existing 1 Each $1,800.00 $1,800.00 1 $1,800.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 502 10" main 470 LF $46.00 $21,620.00 470 $21,620.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 503 8" main 895 LF $42.00 $37,590.00 895 $37,590.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 504 5' Sewer Manhole Precast 7 Each $5,100.00 $35,700.00 7 $35,700.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 505 4' Sewer Manhole Precast 3 Each $4,900.00 $14,700.00 3 $14,700.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Sewer testing 1 LS $2,500.00 $2,500.00 1 $2,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Sewer trench import 4235 CY $20.00 $84,700.00 4235 $84,700.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 600 CULINARY WATER Blank $246,410.00 601 Connect to Existing 2 Each $900.00 $1,800.00 2 $1,800.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 601 8" Main 1695 LF $28.00 $47,460.00 1695 $47,460.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 602 8" Gate Valve 22 Each $2,000.00 $44,000.00 22 $44,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 603 8" Water Fittings 16 Each $1,000.00 $16,000.00 12 $12,000.00 4 $4,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 604 Blow Offs 6 Each $1,800.00 $10,800.00 6 $10,800.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 605 Fire Hydrant Assembly 7 Each $5,900.00 $41,300.00 7 $41,300.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 606 Fire Line Valve 4 Each $1,500.00 $6,000.00 4 $6,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 607 1.5" Water Meter Vault 4 Each $8,900.00 $35,600.00 1 $8,900.00 3 $26,700.00 $0.00 $0.00 $0.00 $0.00 $0.00 608 Water Service 13 Each $1,850.00 $24,050.00 13 $24,050.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 609 Water Testing 1 LS $3,500.00 $3,500.00 1 $3,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 610 Water Trench Import 795 CY $20.00 $15,900.00 795 $15,900.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 700 PRESSURIZED IRRIGATION Blank $97,800.00 701 Connect to Existing 1 Each $750.00 $750.00 1 $750.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 702 8" Main 986 LF $25.00 $24,650.00 535 $13,375.00 451 $11,275.00 $0.00 $0.00 $0.00 $0.00 $0.00 703 8" Valve 7 Each $2,000.00 $14,000.00 6 $12,000.00 1 $2,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 704 8" Fitting 6 Each $1,000.00 $6,000.00 6 $6,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 705 Blow Offs 3 Each $1,500.00 $4,500.00 3 $4,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 706 Water Meter Vault 5 Each $9,200.00 $46,000.00 1 $9,200.00 4 $36,800.00 $0.00 $0.00 $0.00 $0.00 $0.00 707 Testing 1 LSs $1,900.00 $1,900.00 1 $1,900.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 800 STREETS Blank $216,250.00 801 24" Curb & Gutter 1760 LF $22.00 $38,720.00 $0.00 1760 $38,720.00 $0.00 $0.00 $0.00 $0.00 $0.00 802 ADA Ramp 6 Each $2,500.00 $15,000.00 $0.00 6 $15,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 803 Concrete Sidewalk 6790 SF $6.50 $44,135.00 $0.00 6790 $44,135.00 $0.00 $0.00 $0.00 $0.00 $0.00 804 Concrete Approaches 1320 SF $15.00 $19,800.00 $0.00 1320 $19,800.00 $0.00 $0.00 $0.00 $0.00 $0.00 805 Catch Basin Tie In 7 Each $450.00 $3,150.00 $0.00 7 $3,150.00 $0.00 $0.00 $0.00 $0.00 $0.00 806 3" Asphalt over 12" Roadbase 30900 SF $2.60 $80,340.00 $0.00 30900 $80,340.00 $0.00 $0.00 $0.00 $0.00 $0.00 807 Mirafi RS380i 30900 SF $0.45 $13,905.00 $0.00 30900 $13,905.00 $0.00 $0.00 $0.00 $0.00 $0.00 808 Striping 1 LS $1,200.00 $1,200.00 $0.00 $0.00 $0.00 1 $1,200.00 $0.00 $0.00 $0.00 900 STORM DRAINAGE Blank $292,165.00 901 Tie into Existing 2 Each $1,800.00 $3,600.00 2 $3,600.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 901 36" RCP Storm Drain 485 LF $115.00 $55,775.00 $0.00 485 $55,775.00 $0.00 $0.00 $0.00 $0.00 $0.00 902 30" RCP Storm Drain 16 LF $90.00 $1,440.00 $0.00 16 $1,440.00 $0.00 $0.00 $0.00 $0.00 $0.00 903 24" RCP Storm Drain 960 LF $65.00 $62,400.00 960 $62,400.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 905 15" RCP Storm Drain 710 LF $45.00 $31,950.00 $0.00 710 $31,950.00 $0.00 $0.00 $0.00 $0.00 $0.00 SDCO 6' 4 Each $5,200.00 $20,800.00 4 $20,800.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SDCO 4-5' 14 Each $4,200.00 $58,800.00 14 $58,800.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 908 Double Curb Inlet Box 7 Each $4,700.00 $32,900.00 $0.00 7 $32,900.00 $0.00 $0.00 $0.00 $0.00 $0.00 909 Pond Outfall Structure 1 Each $15,000.00 $15,000.00 $0.00 1 $15,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 910 Storm Drain Testing 1 LS $4,500.00 $4,500.00 $0.00 1 $4,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 911 Storm Drain Trench Import 250 CY $20.00 $5,000.00 $0.00 250 $5,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 1000 CONSTRUCTION MANAGEMENT/MISC. Blank $38,250.00 1003 Testing, Cleaning, Inspections 1 LS $12,000.00 $12,000.00 $0.00 $0.00 1 $12,000.00 $0.00 $0.00 $0.00 $0.00 1004 Street & Traffic Sign 1 LS $6,000.00 $6,000.00 $0.00 $0.00 $0.00 1 $6,000.00 $0.00 $0.00 $0.00 1006 Subdivision Monument 5 Each $450.00 $2,250.00 $0.00 $0.00 3 $1,350.00 2 $900.00 $0.00 $0.00 $0.00 Attachment: Rockwell Ranch Block 1 Phase - Bond Spreadsheet (Final Acceptance Only ROCKWELL RANCH BLOCK PHASE 1) 1008 Surveying 1 LS $18,000.00 $18,000.00 $0.00 $0.00 1 $18,000.00 $0.00 $0.00 $0.00 $0.00 1000 LANDSCAPING 10-2315-000 Blank $22,950.40
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Date Date Date Date Date Date Name of Development: Rockwell Ranch Block 1 Phase 1 1/12/2021 1. Partial 1/26/2021 2. Partial 3/9/2021 3. Partial 4/27/2021 4. Partial 6/22/2021 5. Final
Release Amount Release Amount Release Amount Release Amount Release Amount Release Amount Balance Description of Item Quantity Unit Unit Price Total #1 Requested #2 Requested #3 Requested #4 Requested #5 Requested #6 Requested 1014 Street Trees 22 Each $325.00 $7,150.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $7,150.00 1014 Sod & Irrigation 5544 SF $2.85 $15,800.40 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $15,800.40 THIS AMOUNT IS FOR LANDSCAPING BOND Improvement Completion Assurance without Landscaping $1,157,605.00 $665,515.00 $442,390.00 $41,600.00 $8,100.00 $0.00 $0.00 $22,950.40 Available for Release
Improvement Warranty without Landscaping $115,760.50 $115,760.50 Durability Period
Total Bond Amount without Landscaping $1,273,365.50
Improvement Completion Assurance for Landscaping $22,950.40
Improvement Warranty for Landscaping $2,295.04
Total Landscaping Bond Amount $25,245.44
TOTAL BOND $1,298,610.94
Recording Fees 10-3470-500 Plat (Base) 9 $50.00 $ 450.00 Plus Per Lot 56 $2.00 $ 112.00 Each Document $40.00 $ - Addition unit or description over 10 $2.00 $ - Subtotal $ 562.00
Street Lights 10-4410-276 Street Lights $ -
Total Fees $562.00
Total Bond & Fees $1,273,927.50 Attachment: Rockwell Ranch Block 1 Phase - Bond Spreadsheet (Final Acceptance Only ROCKWELL RANCH BLOCK PHASE 1)
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4.4.c
NOTICE OF ACCEPTANCE OF IMPROVEMENTS
The City Council of American Fork City, a Municipal Corporation and Body Politic in the State of Utah, hereby authorizes the acceptance of public improvements for ROCKWELL RANCH BLOCK 1 PHASE 1 pursuant to the terms of Section 17.9.100 and 17.9.304 of the City Development Code. The City Council accepts the improvements completed with the finding that said improvements are in a condition meeting City ordinances, standards, and specifications, are in conformance with the approved project construction plans, and all conditions for release as detailed in section 17.9.304 of the City Code have been satisfied.
Amount Released: $ 0.00______
PASSED THIS ____22____DAY OF_JUNE______, __2021___.
______City Representative, American Fork City
ATTEST:
______Terilyn Lurker, City Recorder
Attachment: Notice of Acceptance Only- Rockwell Ranch Bl 1 Ph (Final Only - ROCKWELL RANCH BLOCK PHASE 1)
Packet Pg. 8 5.1 REQUEST FOR COUNCIL ACTION CITY OF AMERICAN FORK JUNE 22, 2021
Department Recorder Director Approval Terilyn Lurker
AGENDA ITEM Review and action on a resolution adopting water conservation measures.
SUMMARY RECOMMENDATION Staff would recommend approval.
BACKGROUND At the June 15, 2021, work session the city council discussed the current water situation and options on ways to conserve water. The resolution before the city council are the water conservation measures discussed.
American Fork City officials recognize the current water situation and how several years of drought have severely impacted our sources of water. Governor Cox has declared a State of Emergency due to the ongoing drought and has asked all users to reducing watering to two days per week. American Fork City supports Governor Cox and recognizes the urgent need to conserve water.
This resolution adopting water conservation measures will implement the guidelines by the Governor by reducing irrigation water consumption of turf lawn by 33%. Citizens can chose different methods to reduce their water use, such as limiting watering to two days a week or reducing watering times by 33% (maximum water time per zone limited to 15 minutes for spray head or 30 minutes for rotor sprinklers).
American Fork City will also comply with one of the above methods for city facilities.
BUDGET IMPACT NA
SUGGESTED MOTION I move to approve the resolution adopting water conservation measures.
SUPPORTING DOCUMENTS
06-22-21 Resolution on water conservation Final (DOCX)
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RESOLUTION NO. ______
A RESOLUTION OF THE AMERICAN FORK CITY COUNCIL ADOPTING WATER CONSERVATION MEASURES
WHEREAS, American Fork City provides pressurized irrigation to meet the outdoor irrigation needs of the residents, businesses, and institutions in the city;
WHEREAS, American Fork City’s pressurized irrigation system, and the water it supplies are valuable resources for residents and water users;
WHEREAS, the primary sources of water for pressurized irrigation are surface water from rivers, lakes, and streams;
WHEREAS, several years of exceptional drought have severely impacted these sources of water;
WHEREAS, the Governor of the State of Utah has declared a State of Emergency due to the ongoing drought;
WHEREAS, the Governor has asked all users to reduce watering to two days per week;
WHEREAS, American Fork City’s municipal code limits residents to watering three times per week;
WHEREAS, American Fork City supports the Governor and recognizes the urgent need to conserve water;
WHEREAS, American Fork City recognizes that without additional conservation efforts, the city may have limited irrigation water toward the end of the irrigation season; and
WHEREAS, limited irrigation water may require the city to shut off the pressurized irrigation system earlier than traditionally anticipated.
BE IT NOW, THEREFORE RESOLVED, by American Fork City as follows:
SECTION 1. Irrigation goals and guidelines Attachment: 06-22-21 Resolution on water conservation Final (Water Conservation Measures resolution) 1. The city shall implement the guidelines of the Governor by reducing irrigation water consumption of turf lawn by one third (33%). 2. The irrigation water user may accomplish this by either: a. Limiting water irrigation to two days per week, or
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b. Continuing to water three days per week, but reducing watering time lengths by 33% (Maximum water time per zone limited to 15 minutes for spray head or 30 minutes for rotor sprinklers), or c. Use other methods that will result in water usage being reduced by 33%. 3. Irrigation of all city facilities will comply with one of these methods. 4. All laws, rules, regulations and guidelines, or portions thereof, previously established that are not in conflict with this Resolution shall continue to remain in full force and effect.
SECTION 2. ENFORCEMENT It is the city’s desire that all residents and businesses will voluntarily comply, and self-govern their property as we work together as a community. Enforcement and fines shall remain as described in the municipal code and resolutions previously adopted.
SECTION 3. NEW CONSTRUCTION Landscaping associated with a new construction project may require more frequent watering to allow the landscaping to become established. If landscaping falls within this category, the owner may apply for a waiver to the requirements within this resolution. The City will review the application and may issue a waiver for the more frequent use of water or may deny the request.
SECTION 4. SEVERABILITY The sections, paragraphs, sentences, clauses and phrases of this resolution are severable. If any such section, paragraph, sentence, clause or phrase shall be declared invalid or unconstitutional by the valid judgment of decree of a Court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any of the remaining sections, paragraphs, sentences, clauses or phrases of this resolution.
SECTION 5. EFFECTIVE DATE This resolution shall take effect immediately upon its approval by the City Council and shall remain in effect through October 15, 2021.
PASSED AND ADOPTED BY THE CITY COUNCIL THIS 22nd DAY OF JUNE, 2021.
ATTEST: Bradley J. Frost, Mayor
Terilyn Lurker, Recorder Attachment: 06-22-21 Resolution on water conservation Final (Water Conservation Measures resolution)
Packet Pg. 11 5.2 REQUEST FOR COUNCIL ACTION CITY OF AMERICAN FORK JUNE 22, 2021
Department Recorder Director Approval Terilyn Lurker
AGENDA ITEM Review and action on an ordinance approving the disbursement of fiscal year 2020/2021 PARC Tax funds.
SUMMARY RECOMMENDATION The PARC Tax Advisory Board and staff would recommend approval.
BACKGROUND This is the second round of disbursements for the fiscal year 2020/2021 PARC Tax funds. The PARC Tax Board presented their recommendations at the June 15, 2021, work session. The ordinance before the council tonight lists the disbursements as presented.
Harrington Center for the Arts $40,000.00 Friends of the Library $17,720.00 American Fork Parks and Recreation $190,000.00 Fox Hollow Golf Course $7,875.00
BUDGET IMPACT Dependent upon PARC Tax funds received.
SUGGESTED MOTION I move to adopt the ordinance approving the disbursement of the fiscal year 2020/2021 PARC Tax funds as presented and allow the City Administrator to enter into disbursement contracts, with terms substantially similar to those presented, under the direction of the Mayor.
OR
I move to adopt the ordinance approving the disbursement of the fiscal year 2020/2021 PARC Tax funds as follows: (list approved disbursements), and allow the City Administrator to enter into disbursement contracts, with terms substantially similar to those presented, under the direction of the Mayor.
SUPPORTING DOCUMENTS
06-22-21 - 2020-2021 PARC Tax Allocations (DOCX)
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2020-2021 PARC Recommendations to City Council Round 2 (PDF) Sample Agreement (PDF)
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ORDINANCE NO.
AN ORDINANCE PROVIDING FOR THE DISTRIBUTION OF FISCAL YEAR 2020/2021 PARC TAX REVENUES
WHEREAS, on December 9, 2014 American Fork City Council approved Ordinance No. 2014-12-46, the Parks, Arts, Recreation and Culture Sales and Use Tax (PARC Tax);
WHEREAS, the PARC Tax became effective April 1, 2015;
WHEREAS, the City Council recognizes that parks, arts, recreation and culture enrich the quality of life in a community;
WHEREAS, the City Council desires to encourage and support the advancement or recreational and cultural facilities and cultural arts organization in American Fork; and
WHEREAS, the purpose of this ordinance is to provide for the distribution of the Fiscal Year 2020/2021 PARC Tax revenues.
NOW THEREFORE, be it ordained by the American Fork City Council as follows:
1. The American Fork City Council hereby authorizes the distribution of Fiscal Year 2020/2021 PARC Tax revenues to the Harrington Center for the Arts in the amount of $40,000.00 for the following projects: • American Fork Folk Art $ 10,000.00 • Timpanogos Chorale $ 30,000.00
2. The American Fork City Council hereby authorizes the distribution of Fiscal Year 2020/2021 PARC Tax revenues to Friends of the Library in the amount of $17,720.00 for the following projects: • Timp Performing Arts Series $ 15,220.00 • Board Books for Babes $ 2,500.00
3. The American Fork City Council hereby authorizes the distribution of Fiscal Year 2020/2021 PARC Tax revenues to American Fork Parks and Recreation in the amount of $190,000.00 for the following projects: • Playground Enhancements $ 50,000.00 • Pickleball Courts $100,000.00 • Park Amenities $ 40,000.00
4. The American Fork City Council hereby authorizes the distribution of Fiscal Year
2020/2021 PARC Tax revenues to Fox Hollow Golf Course in the amount of Attachment: 06-22-21 - 2020-2021 PARC Tax Allocations (PARC Funds disbursement (FY 2020-2021)) $7,875.00 for a security fence.
5. No PARC Tax revenues shall be distributed to an entity for operation expenses until the entity has signed a contract with the City meeting the requirements of
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Resolution No. 2015-04-09R and Resolution No. 2017-01-06R, A Resolution Creating the Parks, Arts, Recreation and Culture Tax Advisory Board.
6. PARC Tax revenues in future fiscal years will also be awarded after a competitive application process based on merit and availability of funds. Receipt of PARC Tax funding in this round of applications does not guarantee PARC Tax funding in future years.
13. The City Administrator is hereby authorized to sign any documents required to proceed with the distribution of PARC Tax revenues as set forth in this ordinance.
14. All acts, orders, resolutions, ordinances, and parts thereof, in conflict with this ordinance are hereby rescinded.
This ordinance shall take effect immediately upon its passage and publication as prescribed by law.
Passed by the American Fork City Council on this 22nd day of June 2021.
MAYOR
______BRADLEY J. FROST Mayor of American Fork ATTEST:
______TERILYN LURKER City Recorder
Attachment: 06-22-21 - 2020-2021 PARC Tax Allocations (PARC Funds disbursement (FY 2020-2021))
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To: American Fork City Council From: PARC Tax Advisory Board Date: 6/8/2021 Re: PARC Funding Recommendation
2020-2021 Fiscal Year In accordance with applicable Utah code and city ordinance, the PARC Tax Advisory Board (“Board”) has reviewed all submitted applications as of June 2, 2021, to determine the recommended recipients of the PARC funds accumulated during the current fiscal year.
Pending final approval by City Council and prior to receiving funding, all groups receiving funding will be required to comply with sections 8 and 9 of the Policies and Procedures for PARC Tax Funding.
The recommendations below provide funding for projects that will enhance the American Fork community in multiple ways and appeal to a broad spectrum of people and interests associated with parks, arts, recreation, and culture in the American Fork Community.
Although Board members have differing opinions regarding some of the requests, the Board has discussed each of them thoroughly and are in agreement regarding these final recommendations.
Therefore, the Board recommends the following breakdown of tax funding awards for the current fiscal year:
Harrington Center for the Arts American Fork Folk Art $10,000 Timpanogos Chorale $30,000 $40,000 Friends of the Library Timp Performing Arts Series $15,220 Board Books for Babes $2500 $17,720
American Fork Parks and Recreation Fox Hollow Security Fence $7,875 Attachment: 2020-2021 PARC Recommendations to City Council Round 2 (PARC Tax Funds disbursement (FY 2020-2021)) Playground Enhancements $50,000
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Pickleball Courts $100,000 Park Amenities $40,000 $197,875
TOTAL $255,595
The following statements explain the reasoning for these recommendations:
Harrington Center for the Arts: American Fork Folk Art $10,000
It is a great opportunity for American Fork City to have Eric Dowdle celebrate our unique city through his art. The final piece will be a great asset to our city, and community members will enjoy being able to have a puzzle of our town.
Harrington Center for the Arts: Timpanogos Chorale $30,000
Timpanogos Chorale, a longstanding choir, has proven its value to the American Fork Community for many years. They provide valued concerts and chorale experience for both performers and concert audiences.
Friends of the Library: Timp Performing Arts Series $15,220
This concert series will bring a musical experience to the rotunda of our library. Through this series community members will have the opportunity to enjoy high caliber classical piano and chamber music.
Friends of the Library: Board Books for Babes $2,500
This project will provide a board book and information about reading preparation for each baby born to American Fork citizens. This will provide an opportunity for each child to have a book and for parents to help their children gain the skills for future reading.
American Fork Parks and Recreation: Playground Enhancements $50,000
The funds used in this project will help to provide a more fun and exciting playground for the children of the community.
American Fork Parks and Recreation: Pickle Ball Courts $100,000
The citizens of American Fork love the game of Pickle Ball. Because of the sport’s popularity, it Attachment: 2020-2021 PARC Recommendations to City Council Round 2 (PARC Tax Funds disbursement (FY 2020-2021)) is difficult for community members to find a free court. These courts will provide the opportunity for more citizens to enjoy this game.
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American Fork Parts and Recreation: Park Amenities $40,000
Tables, benches, trees, and trash cans throughout our city parks make going to the park a more pleasant experience for city residents. These amenities will improve the quality of our parks.
Requests Not Recommended for Funding This Year
Timpanogos Arts Foundation: Timp Singers $35,450
This new group has not yet established itself as a viable performing group, and we already support a successful, seasoned choir in the city.
Alpine Community Theater: Equipment $14,060
The PARC Board has determined that PARC money should be spent for programming, and individual arts groups should use other funds for equipment.
Highland Arts Council: Timp Ringers Bell Choir $20,000
Because this group is centered in Highland, they do not qualify for PARC funds. Also, the PARC Board has determined that PARC money should be spent for programming, and individual groups should use other funds for equipment.
American Fork Parks and Recreation: Land Preservation $200,000
The Board does not see land acquisition as the best use of PARC funds.
Attachment: 2020-2021 PARC Recommendations to City Council Round 2 (PARC Tax Funds disbursement (FY 2020-2021))
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PARC TAX RECIPIENT AGREEMENT Cultural Organization
This Agreement is executed this _____ day of ______, 2018, by and between the City of American Fork, a municipal corporation and political subdivision of the State of Utah, with its principal offices located at 51 East Main Street, American Fork, Utah 84003, (the “City”), and ______a Utah corporation, with its principal offices located at ______, American Fork, Utah 84003 (the “Recipient”).
RECITALS
WHEREAS, Section 59-12-1401(et.seq.) of the Utah Code allows cities to impose a 0.1% sales tax to finance (1) the ongoing operational expenses of specified types of cultural arts organizations, and (2) specified types of publicly owned recreational and cultural facilities; and
WHEREAS, in November, 2014, American Fork City voters voted in favor of imposing the 0.1% sales tax to support cultural arts and recreation in American Fork (the “Parks, Arts, Recreation Culture Tax” or “PARC Tax”); and
WHEREAS, on December 9, 2014, the American Fork City Council enacted the PARC Tax by ordinance, for a term of eight years; and
WHEREAS, the American Fork City Council adopted policies and procedures governing the distribution of PARC Tax revenues, including eligibility requirements, application procedures and award procedures; and
WHEREAS, the Recipient applied for PARC Tax revenues from the City and went through a thorough application review process by the City; and
WHEREAS, on ______, 2018, the American Fork City Council enacted an ordinance authorizing the distribution of Fiscal Year 2017/2018 (“FY 17/18”) PARC Tax revenues to various entities,SAMPLE contingent on the entities entering into a contract with the City governing the distribution and use of the PARC Tax revenues; and
WHEREAS, the American Fork City Council authorized the distribution of some of the FY 17/18 PARC Tax revenues to Recipient; and
WHEREAS, the purpose of this Agreement is to establish the terms for Recipient’s Attachment: Sample Agreement (PARC Tax Funds disbursement (FY 2020-2021)) receipt and use of FY 17/18 PARC Tax revenues.
NOW, THEREFORE, in consideration of the mutual covenants of the parties as hereinafter set forth, and for other good and valuable consideration, the receipt of which is hereby acknowledged, the City and Recipient mutually agree as follows:
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1. Term. The term of this Agreement shall extend through June 30, 2019 (the “Term”). Either party may enforce its rights under this Agreement after the expiration of the Term and/or after termination of the Agreement.
2. PARC Tax Revenues. The City agrees to pay Recipient $______of the FY 17/18 PARC Tax revenues (the “Funds”).
2.1. Payment Time. The City shall pay the Funds to Recipient within fifteen (15) days of the date that both parties sign this Agreement.
2.2. Interest on Funds. Recipient agrees that any interest or dividends earned on the Funds will be treated as part of Recipient’s grant, and will be used in the same manner that Funds may be used pursuant to this Agreement.
2.3. No Transfer or Assignment. Recipient acknowledges that it shall not transfer or assign the Funds to another entity, but shall use them for the purposes set forth in this Agreement.
2.4. Future Years. Recipient acknowledges that future years’ PARC Tax revenues will be awarded based on merit and availability of funds. Receipt of PARC Tax Funds for FY 17/18 does not guarantee PARC Tax funding for Recipient in future years.
2.5. Compliance with Agreement. Recipient agrees to comply with all requirements of this Agreement.
3. Use of PARC Tax Revenues. Recipient acknowledges that the use of PARC Tax revenues is regulated by State law, City ordinance, and the City’s policies and procedures. Recipient agrees to the following regarding Recipient’s status and the use of the Funds:
3.1. Recipient Status. Recipient makes the following certifications regarding its status and agrees to maintain such status for the entire Term.
3.1.1. Status as CulturalSAMPLE Organization. Recipient certifies that it is a private nonprofit organization having as its primary purpose the advancement and preservation of (i) natural history, (ii) art, (iii) music, (iv) theater, (v) dance, or (vi) cultural arts, including literature, a motion picture, or storytelling, and that it will maintain such status for the entire Term. Recipient certifies that it is not (a) an agency of the
state, (b) a political subdivision of the state, (c) an educational institution whose Attachment: Sample Agreement (PARC Tax Funds disbursement (FY 2020-2021)) annual revenues are derived more than 50% from state funds, or (d) a radio or television broadcasting network or station, cable communications system, newspaper or magazine.
3.1.2. Status as an American Fork Entity. Recipient certifies that it has a significant presence in the City of American Fork, that it manages and presents in the City of American Fork, and that it will maintain such status for the entire Term.
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3.1.3. Status as Non-profit. Recipient certifies that it is a private non-profit entity, and that it will retain such status for the entire Term. For purposes of this Agreement, “non-profit” shall mean an organization or corporation that is not organized, created, operated or maintained to generate a profit or distribute income to its members, directors, or officers.
3.2. Use of Funds. Recipient agrees to the following regarding its use of the Funds:
3.2.1. Allowed Use of Funds. Recipient agrees to use the Funds for the specific purposes, programs and activities set forth on Exhibit “A”, which is attached hereto and incorporated herein by reference. No other uses of the Funds are allowed, unless the Recipient receives prior written approval from the City. Recipient shall use the Funds during the Term.
3.2.2. General Legal Requirements for Use of Funds. Recipient acknowledges that State law, City ordinance, and City policies govern the use of PARC Tax revenues. Without expanding Recipient’s allowed uses of the Funds set forth in Section 3.2.1, Recipient agrees that it will comply with the following general requirements regarding the use of the Funds:
3.2.2.1. Qualifying Expenditures. Recipient agrees that the Funds will be used to help defray Recipient’s operating expenses during the Term.
3.2.2.2. Non-qualifying Expenditures. Recipient agrees that none of the Funds shall be used for any of the following purposes:
3.2.2.2.1. Capital Construction Costs. Capital construction expenses, including capital acquisition, improvements to real property or depreciation of real property;
3.2.2.2.2. Endowment. Payments into an endowment corpus;
3.2.2.2.3. Non-American Fork. Expenditures for programs conducted outside of theSAMPLE City of American Fork;
3.2.2.2.4. Non-Public. Activities not available to the general public;
3.2.2.2.5. Fundraising. Fundraising expenses related to capital or endowment
campaigns; Attachment: Sample Agreement (PARC Tax Funds disbursement (FY 2020-2021))
3.2.2.2.6. Loan Payments. Repayments of loans and/or interest thereon;
3.2.2.2.7. Lobbying. Expenditures for direct political lobbying on any level;
3.2.2.2.8. Grants. Grants, meaning the distribution of funds to outside groups, institutions, organizations or other units;
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3.2.2.2.9. Bad Debt. Bad debt expense;
3.2.2.2.10 Tax Penalties. Any type of tax penalty;
3.2.2.2.11 Unrelated Business Income Tax. Any activities that would be subject to the federal unrelated business income tax;
3.2.2.2.12 Other Expenses. Other expenses not related to Recipient’s primary cultural purpose and any expenses not listed on Exhibit “A” unless approved by the City in writing.
3.2.3. Ethics Act. Recipient agrees that no Funds or proceeds from the Funds shall be made available to any employee, elected official or appointed officer of the City, and that the Funds will not be used in violation of the Municipal Officers’ and Employees’ Ethics Act (U.C.A. §10-3-1301, et. seq.).
4. Credit to PARC Program. To help American Fork residents recognize how PARC Tax revenues are being spent, Recipient agrees to provide credit to the PARC Program as follows:
4.1. PARC Logo. Recipient shall use its best efforts to utilize the PARC logo in a size and manner that is easily identified on all brochures, Playbills, or other public relations materials.
4.2. Size of PARC Logo. Recipient will use its best efforts to utilize the PARC logo in a size and manner that is easily identified. The PARC logo should not be smaller than 1" x 1.25" in size.
4.3. Copy of Programs to City. The Recipient shall provide the City with a copy of all programs and other printed materials in which the Recipient acknowledges the use of PARC Tax funding. Recipient shall provide the programs and other printed materials to the City with the written reports described in Section 5.1.
4.4. Copy of Press ReleasesSAMPLE to City. The Recipient shall provide the City with a copy of all press releases and other public relations materials in which Recipient acknowledges the use of PARC Tax funding. Recipient shall provide the press releases and other public relations materials to the City with the written reports described in Section 5.1.
Attachment: Sample Agreement (PARC Tax Funds disbursement (FY 2020-2021)) 5. Reporting/Audit Requirements.
5.1. Written Reports. Recipient shall report to City Council quarterly to keep it apprised of how the funds are being spent and the progress of each project/program utilizing PARC funds. Additionally, Recipient shall submit to the City a written report (the “Written Report”) detailing how it has expended or, if all monies have not been spent prior to March 31, 2018, how it intends to expend the Funds during the Term. The Recipient shall submit the Written Report on or before March 31, 2019. Recipient
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agrees to completely and accurately provide all information requested by the applicable report form.
5.2. Effect on Future Funding. Recipient acknowledges that future PARC funding may be withheld from Recipient due to inadequate, incomplete, or non-submitted reports.
5.3. Presentation to City Council. If requested by the City Council, Recipient agrees to make a presentation to the City Council regarding how Recipient used the Funds and how American Fork residents benefitted from Recipient’s use of the Funds.
5.4. Records. The Recipient agrees to keep and maintain detailed and accurate records of its use of all Funds that it receives pursuant to this Agreement and its compliance with the requirements of this Agreement. Recipient further agrees to retain such records and to make them available for review by the City or the City’s representatives as the City may request. Recipient shall provide the City with copies of any records regarding Recipient’s use of the Funds and Recipient’s compliance with this Agreement, if requested by the City. Recipient shall maintain all records related to its use of the Funds and its compliance with this Agreement for at least five (5) years from the end of the Term. To the extent that any of the records become records of the City, Recipient acknowledges that the records will be subject to the requirements of the Utah Government Records Access and Management Act (GRAMA). If the records reveal that Recipient is in violation of this Agreement, the City may make such use and disclosure of the records as necessary to protect its rights under this Agreement and to protect the public’s interest in the proper expenditure of public funds.
5.5. Record Inspections/Audits. The City reserves the right to inspect the Recipient’s financial records and/or audit Recipient’s use of the Funds to ensure that Recipient has used the Funds as required by this Agreement and applicable law. Recipient agrees to cooperate with the City and the City’s representatives in the performance of the inspection and/or audit.
6. Termination of Agreement. Either party may terminate this Agreement based on the other party’s failure to perform theSAMPLE terms of the Agreement. (Recipient may terminate for non- payment by the City and the City may terminate for Recipient’s failure to comply with any of the requirements of this Agreement.) Termination shall occur as follows:
6.1. Written Notice. The terminating party shall give the other party written notice of its
intent to terminate and of the grounds for the termination (the “Notice of Default”). Attachment: Sample Agreement (PARC Tax Funds disbursement (FY 2020-2021)) The terminating party shall deliver the Notice of Default by United States mail, postage prepaid and registered or certified with return receipt requested, or by delivery by a nationally recognized over-night delivery service.
6.2. Cure. Following receipt of the Notice of Default, the noticed party shall have thirty (30) days to cure the default described in the Notice of Default. If the noticed party cures the default to the satisfaction of the terminating party, then the parties shall continue performing under this Agreement.
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6.3. Termination. If the noticed party fails to cure the default as described in paragraph 6.2, then the terminating party may, without prejudice to any other rights or remedies of that party, terminate this Agreement.
6.4. Unspent Funds. If the City terminates this Agreement based on Recipient’s failure to comply with any of the terms of the Agreement, Recipient shall immediately deliver to the City any unused or unspent Funds, including interest or dividends earned on the Funds. Recipient shall also, if applicable, return expended funds to the City pursuant to Section 7 of this Agreement.
7. Return of Funds. Recipient shall return to the City (1) the dollar amount of any Funds not used as required by this Agreement, (2) the dollar amount of any Funds used contrary to the requirements of this Agreement, and (3) the dollar amount of any Funds expended after Recipient failed to meet any of the Recipient Status requirements listed in Section 3 of this Agreement. If Recipient is required to return Funds to the City, the Recipient shall also return to the City any interest or dividends earned on the Funds. The City may request a return of Funds at any time, including after expiration of the Term or termination of the Agreement. The City’s right to a return of Funds is in addition to other rights and remedies that may be available to the City under law, equity, or this Agreement.
8. Indemnification. The Recipient shall indemnify and hold the City and its officers, officials, employees, agents and volunteers harmless from and against all claims, damages, losses and expenses (including attorney's fees), arising out of or resulting from the Recipient’s acts or failures to act in performing this Agreement. The Recipient shall not be liable for the City’s own negligent acts.
9. General Provisions.
9.1. Lawful Agreement. The parties represent that they have lawfully entered into this Agreement, having complied with all relevant statutes, ordinances, resolutions, by- laws and other legal requirements applicable to their operation.
9.2. Entire Agreement.SAMPLE This Agreement represents the entire agreement of the parties and supersedes and replaces all prior understandings and agreements of the parties, whether written or oral, related to the use of City funds or PARC tax revenues to support Recipient’s operations or activities.
9.3. Utah Law. This Agreement shall be interpreted pursuant to Utah law. Attachment: Sample Agreement (PARC Tax Funds disbursement (FY 2020-2021))
9.4. Time of Essence. Time shall be of the essence of this Agreement.
9.5. Attorney's Fees. If any party retains, uses or consults an attorney because of the default, breach or failure to perform of any other party to the Agreement, or to enforce or defend its rights under this Agreement, then the non-breaching or non- defaulting party shall be entitled to a reasonable attorney's fee, whether or not the matter is actually litigated.
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9.6. Interpretation of Agreement. Whenever the context of any provision shall require it, the singular number shall be held to include the plural number, and vice versa, and the use of any gender shall include any other and all genders. The paragraph and section headings in this Agreement are for convenience only and do not constitute a part of the provisions hereof.
9.7. No Presumption. All parties have participated in preparing this Agreement. Therefore, the parties stipulate that any Court interpreting or construing the Agreement shall not apply the rule of construction that the Agreement should be more strictly construed against the drafting party.
9.8. Amendments. This Agreement may be modified or amended by written agreement only. No oral modifications or amendments shall be effective.
9.9. No Assignment. No party shall pledge or assign this Agreement without the prior written consent of the other party.
9.10. Binding Agreement. This Agreement shall be binding on the heirs, successors, administrators and assigns of each of the parties.
9.11. Separate Entities. The parties acknowledge that the City and Recipient are independent entities. Recipient does not represent the City or have authority to act on behalf of the City. Neither party shall hold itself out as a representative or agent of the other.
SIGNED and ENTERED INTO this ______day of ______, 2018.
CITY OF AMERICAN FORK
SAMPLE ______By: David Bunker, City Administrator ATTEST:
______Attachment: Sample Agreement (PARC Tax Funds disbursement (FY 2020-2021)) Terilyn Lurker, City Recorder
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RECIPIENT
______By: Its:
STATE OF UTAH ) :ss COUNTY OF UTAH )
The foregoing instrument was acknowledged before me this ______day of ______, 2018, by ______.
______NOTARY PUBLIC
(Seal) My commission expires:______Residing at:______
SAMPLE Attachment: Sample Agreement (PARC Tax Funds disbursement (FY 2020-2021))
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Packet Pg. 26 5.3 REQUEST FOR COUNCIL ACTION CITY OF AMERICAN FORK JUNE 22, 2021
Department Finance Director Approval Anna Montoya
AGENDA ITEM Approve Agreement with Moreton Asset Management as City’s Investment Advisor
SUMMARY RECOMMENDATION Staff recommends the City Council approve the agreement with Moreton Asset Management, LLC to be the City’s Certified Investment Advisor.
BACKGROUND On October 8, 2019, American Fork City Council approved the investment policy for American Fork City. In Section 8, the policy defines the scope and requirements regarding the use of an Investment Advisor for the City. Staff solicited a request for proposals to six firms with two responses. Staff interviewed two firms who are listed on the Utah Money Management Council’s approved Certified Investment list and has selected Moreton Asset Management.
BUDGET IMPACT See Addendum I for investment advisory fees. All fees will be offset by investment revenue.
SUGGESTED MOTION I move to approve the agreement with Moreton Asset Management LLC to be the City’s Certified Investment Advisor.
SUPPORTING DOCUMENTS
Agreement American Fork-Moreton (DOCX) Moreton Asset Management LLC Profile (PDF)
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Moreton Asset Management, LLC Discretionary Asset Management Agreement
This Asset Management Agreement (“Agreement”) is entered into between and agreed to by City of American Fork (“Client”) and Moreton Asset Management, LLC (“Moreton”), a registered investment adviser located at 101 South 200 East, Suite 300, Salt Lake City, UT 84111. By executing this Agreement, Client retains Moreton to provide the services described in this Agreement.
1. Asset Management Services. The asset management services of Moreton are provided to the account(s) of Client. Client shall deliver funds to a qualified Custodian, which shall be placed in, and hereafter referred to as the (“Account”). The asset management services involve Moreton providing Client with continuous and ongoing supervision over the Account. Client will appoint Moreton as its investment adviser of record of the Account. The Account will consist only of separate account(s) held by qualified custodian under the name of Client. The qualified custodian will maintain physical custody of all funds and securities of the Account, and Client will retain all rights of ownership (e.g., right to withdraw securities or cash, exercise or delegate proxy voting and receive transaction confirmations) of the Account. Client’s beneficial interest in a security does not represent an undivided interest in all the securities held by the qualified custodian, but rather represents a direct and beneficial interest in the securities which comprise the Account. At least quarterly, Client will receive an account statement from the qualified custodian of the Account detailing transactions in the Account.
Upon appointment as an investment adviser of the Account, Moreton will obtain from Client information to determine Client’s financial situation, investment objectives and risk tolerance. A specific Investment Policy Statement (IPS) is crafted for Client and focuses on Client’s specific goals and objectives. As described in the IPS, Client may impose reasonable restrictions on the management of the Account, including the ability to instruct Moreton not to purchase certain securities on behalf of Client. The Account will be managed by Moreton, in accordance with the instructions listed in the IPS, on the basis of Client’s financial and tax situation, investment objectives and risk tolerance. Moreton will actively monitor the Account and provide advice to Client regarding buying, selling, reinvesting or holding securities, cash or other investments of the Account.
Client will timely notify Moreton of any changes to Client’s financial situation or investment objectives or if Client wants to impose and/or modify any reasonable restrictions on the management of Client’s Account. At least annually, Moreton will contact Client to determine whether Client’s financial situation, investment objectives or risk tolerance have changed, or if Client wants to impose and/or modify any reasonable restrictions on the management of Account. Moreton will be reasonably available to consult with Client relative to the status of the Account. Client understands that the asset management services provided under this Agreement do not include financial planning, consulting or any other similar services.
2. Investment Discretion & Trading Authority. Unless otherwise indicated in Addendum I or the Investment Policy Statement (IPS), Client grants Moreton discretionary authority to make all decisions to buy, sell or hold securities, cash or other investments for the Account in the sole discretion of Moreton without first consulting with Client. Client also grants Moreton the power and authority to carry out these decisions by giving instructions, on behalf of Client, to brokers and dealers and the qualified custodian(s) of the Account. Client authorizes Moreton to provide a copy of this Agreement to the qualified custodian or any broker or dealer, through which transactions will be implemented on behalf of Client, as evidence of Moreton’s authority under this Agreement.
Attachment: Agreement American Fork-Moreton (Investment Advisor Agreement) 3. Brokerage Practices. Moreton does not maintain custody of client assets. Custody of Client assets shall be maintained by a Custodian of Moreton's choosing. Unless indicated otherwise by Client in Addendum I, Client will establish and maintain Account at U.S. Bank N.A., and Moreton will settle trades through US Bank as the qualified custodian.
Client authorizes Moreton to select brokers and dealers to execute Client's securities transactions. If required by a regulatory body to which Client is subject, Moreton will only use brokers and dealers on the Certified Dealers list required by such regulating body in effecting securities transactions in the Client's Account. Moreton will not be responsible for losses of any type caused by reason of acts of omissions of any broker or dealer.
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4. Block Trading Policy. Moreton is authorized in its discretion (but is not obligated) to aggregate, batch or combine purchases and sales and other transactions made for the Account with purchases and sales and other transactions in the same or similar securities or instruments for other clients of Moreton. Moreton will endeavor to process all Account transactions in a timely manner, but Moreton neither represents nor warrants that any such transaction will be processed or effected by the qualified custodian or broker-dealer on the same day as requested.
5. Reports. Client will receive statements of Account from the qualified custodian at least quarterly. Additionally, Moreton may provide position or performance reports for the Account each month and upon Client’s request. Such statements will be provided online via a login ID and password.
Client is strongly urged to compare any reports received from Moreton against Client’s Account statements received from the qualified custodian. If there is ever a discrepancy between the online statement Moreton provides, and the statement the custodian provides, the custodial statement will serve as the official statement. Discrepancies between reports received from Moreton and the statements received from the qualified custodian should be reported immediately to Moreton and the qualified custodian.
6. Cash Management. Temporary cash balances in accounts administered by qualified custodian may be invested automatically each day in a short-term investment alternative (“Sweep Vehicle”) such as a Money Market Fund, consistent with an account's investment objectives and IPS. Client acknowledges receipt of the Sweep Vehicle's most current fund prospectus.
7. Fees. Investment advisory fees of Moreton are charged based on a percentage of assets under management, billed in arrears on a monthly basis and calculated based on the average daily balance of the Account during the previous billing period. Fees are prorated based on the number of days service is provided during each billing period. If asset management services are commenced in the middle of the billing period, then at the start of the next calendar month, Account will be charged the prorated fee for the remainder of the billing period.
Fees charged by Moreton may vary among its clients based on such factors as: referring source, the type of client (corporation, municipality, individual, etc), the complexity of the client's situation, the composition of the client's account, pre-existing relationships, related accounts, competitive environment, market conditions, the potential for additional account deposits, custody location, the total amount of Client assets under management, and other reasons Moreton deems appropriate.
The annual fee for asset management services under this Agreement is based upon the fee schedule listed below. Clients are charged a flat (not tiered) fee based on the amount of assets under management. The following is our standard annual fee schedule:
Amount of Assets Under Management Annual Fees $0 - $10,000,000 0.250% $10,000,001 - $20,000,000 0.200% $20,000,001 - $40,000,000 0.175% $40,000,001 - $100,000,000 0.150% $100,000,001 and above 0.125%
If Account is to be charged fees on a fee schedule other than described above, Client will initial below:
Attachment: Agreement American Fork-Moreton (Investment Advisor Agreement) Customized Fee Schedule. Moreton will charge management fees using the fee schedule found in Addendum I. The reason for the customized fee schedule will be described and acknowledged by Client and Moreton. Fees charged by Moreton under this Agreement will not be based on the capital gains or the capital appreciation of Client’s Account(s). Moreton believes that its annual fee is reasonable in relation to: (1) services provided under this Agreement and (2) the fees charged by other investment advisers offering similar services/programs. However, Moreton’s annual investment advisory fee may be higher than that charged by other investment advisers offering similar services/programs.
Client grants Moreton the authority to have fees automatically deducted from the Account by the qualified custodian. Management fees (as described above) will be reported in the monthly statement. Billing statements
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will be supplied by Moreton upon request from Client. At least quarterly, Client will receive account statements from the qualified custodian of Account detailing transactions in Account, including investment advisory fees charged. Client should review the Account statements received from the qualified custodian(s) and verify that appropriate investment advisory fees are being deducted. The qualified custodian(s) will not verify the accuracy of the investment advisory fees deducted.
Client is not separately charged for transaction charges associated with trade execution. All transaction ticket fees charged by the qualified custodian for the Account will be included in the fee for asset management services charged by Moreton. Transaction ticket fees are charged directly to Moreton by the qualified custodian for the Account.
Moreton will not receive any portion of such commissions or fees from the qualified custodian or Client. In addition, Client may incur certain charges imposed by third parties other than Moreton in connection with investments made through the Account including, but not limited to, mutual fund sales loads, 12(b)-1 fees and surrender charges, variable annuity fees and surrender charges, IRA and qualified retirement plan fees, and charges imposed by the qualified custodian(s) of the Account. Management fees charged by Moreton are separate and distinct from the fees and expenses charged by investment company securities that may be recommended to Client. A description of these fees and expenses are available in each investment company security’s prospectus.
8. Solicitor Arrangement. If Client was introduced to Moreton through an unaffiliated solicitor (“Solicitor”), Moreton may pay that Solicitor a referral fee in accordance with Rule 206(4)-3 of the Investment Advisers Act of 1940 and any applicable state law.
The referral fee will be paid solely from the compensation of Moreton as defined in this Agreement, and will not result in any additional charge to Client. Solicitor is compensated to refer Client to Moreton in accordance with the approved practices of Moreton, distribute to Client all required disclosures, review and complete all necessary forms and applications with Client, obtain all appropriate Client signatures, and provide continuing contact to Client concerning investment advisory services of Moreton. Solicitor does not have authority to accept investment advisory agreements on behalf of Advisor, to collect or receive payment in his own name for any investment advisory agreement nor provide investment advice or manage assets on behalf of Moreton. All investment advisory agreements related to services provided by Moreton are subject to acceptance by Moreton.
If Client was introduced to Moreton through Solicitor, Client hereby acknowledges receipt of Solicitor’s Disclosure Statement which disclosed the terms of the solicitor arrangement between Moreton and Solicitor and the compensation to be received by Solicitor from Moreton.
9. Account Valuation. For purposes of calculating investment advisory fees, securities in the Account that are listed on a national securities exchange or on NASDAQ at the closing price will be valued on the valuation date, on the principal market where the securities are traded. Other securities or investments in the Account will be valued in a manner that Moreton believes in good faith reflects the fair market value.
10. Client’s Responsibilities. Client recognizes the value and usefulness of the services of Moreton will depend upon the accuracy and completeness of the information that Client provides to Moreton, upon Client’s active participation in the formulation of the objectives and in the implementation of the advice to attain those objectives. Client will provide Moreton all requested information and required documents that Moreton may
reasonably request in order to permit a complete evaluation and preparation of the recommendations for Client. Attachment: Agreement American Fork-Moreton (Investment Advisor Agreement) Moreton will not be responsible for the verification of the information and documentation provided by Client. Client will notify Moreton in writing of any material change to Client's circumstances or investment objectives.
11. Non-Exclusive Relationship. Client acknowledges and agrees that Moreton may manage investments for other clients and may give other clients advice or take actions for them, for Moreton accounts, or for accounts of persons related to Moreton that is different from the advice Moreton gives Client or actions Moreton takes for Client. Moreton is not obligated to buy, sell, or recommend for Client any security or other investment that Moreton may buy, sell, or recommend for any other clients, for Moreton’s accounts or for the accounts of persons related to Moreton. Conflicts may arise in the allocation of investment opportunities among accounts that Moreton manages. Moreton will seek to allocate investment opportunities believed appropriate for Client’s account and other
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accounts advised by Moreton among such accounts equitably and consistent with the best interests of all accounts involved. However, there can be no assurance that a particular investment opportunity that comes to Moreton’s attention will be allocated in any particular manner. If Moreton obtains material, non-public information about a security or its issuer that Moreton may not lawfully use or disclose, Moreton will have no obligation to disclose the information to Client or use it for Client’s benefit.
12. Basis of Advice. Client acknowledges that Moreton obtains information from a wide variety of publicly available sources. Moreton does not have, nor does it claim to have, sources of inside or private information. The recommendations developed by Moreton are based upon the judgment of Moreton. Moreton cannot guarantee the results of its recommendations.
13. Risk. Moreton cannot guarantee the future performance of the Account, promise any specific level of performance or promise that Moreton’s investment decisions, strategies or overall management of the Account will be successful. The price of securities can and will fluctuate. Securities held in the Account are not deposits or obligations of, or guaranteed by Moreton or any of its affiliates; nor federally insured by the FDIC, the Federal Reserve Board or any other federal, state, or municipal governmental entity.
The investment recommendations and any decisions of Moreton on behalf of Client are subject to investment risk, various market, currency, economic, political and business risks, including the possible loss of principal. Additional risks may include trading or execution-related risks (such as illiquidity or wide bid/ask spreads within the bond market when buying or selling), bond structure characteristics (such as calls and puts, which may lead to early retirement or extension of an issue), convexity (the risk that the life expectancy of a bond may change in response to interest rate fluctuations). In supervising the Account, Moreton will not consider any other securities, cash or other investments of Client unless Client has told Moreton to do so in Client’s written instructions to Moreton. Client acknowledges that the Account is designed for long-term investments and that asset withdrawals may impair achievement of Client’s investment objectives.
Except as may otherwise be provided by law, Moreton will not be liable to Client for any loss (i) that Client may suffer as a result of Moreton’s good faith decisions or actions where Moreton exercised the degree of care, skill, prudence and diligence that a prudent person acting in a fiduciary capacity would use, (ii) caused by following Client’s instructions, or (iii) caused by the qualified custodian, any broker or dealer to which Moreton directs transactions for the Account or by any other person. Federal and state securities laws impose liabilities under certain circumstances on persons who act in good faith, and this Agreement does not waive or limit Client’s rights under those laws. Client acknowledges and understands the above-stated risks.
14. Proxy Voting. Moreton will vote proxies on behalf of Client unless Client indicates in writing that it will handle the voting of proxies. Moreton is not required to communicate or deliver to Client any notices to stockholders, proxies, financial statements or other literature received in connection with any asset placed in the Account, unless directed by Client in writing.
15. Assignment. This Agreement cannot be assigned or transferred in any manner by any party without the consent of all parties receiving or rendering services under this Agreement.
16. Client Conflicts. If this Agreement is between Moreton and related or joint clients (i.e. husband and wife, life partners, etc.), Moreton’s services will be based upon the joint goals communicated by Client to Moreton. Moreton will be permitted to rely upon instructions from either party with respect to disposition of
the Account, unless and until such reliance is revoked in writing to Moreton. Moreton will not be responsible Attachment: Agreement American Fork-Moreton (Investment Advisor Agreement) for any claims or damages resulting from such reliance or from any change in the status of the relationship between the clients. Client affirms that any securities placed under Moreton’s management are and will remain free from any lien, charge or other encumbrance unless Moreton is notified in writing. Client agrees to indemnify Moreton against any claim or liability, including attorney's fees Moreton may incur in acting in reliance upon these representations and warranties.
17. Confidentiality. Unless otherwise agreed to in writing or as required by regulation, Moreton will exercise due diligence and care with respect to keeping confidential all Client information, including nonpublic personal information. Moreton may use companies that are not Moreton affiliates to perform services on behalf of clients. These companies may be given client information in any manner other than to provide products and
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services requested by Moreton clients. Moreton and its members will maintain and use such confidential information in accordance with Moreton’s Privacy Policy, which has been provided to Client.
Client understands that Moreton is allowed to share nonpublic personal and financial information with its affiliate companies to provide financial products and services to Client unless otherwise directed by Client in writing. Moreton may share Client's nonpublic personal and financial information with affiliates in order to perform the investment advisory services as agreed upon by Client.
18. Client Death or Disability. Client’s death, disability or incompetency will not automatically terminate or change the terms of this Agreement. However, Client’s executor, guardian, attorney-in-fact or other authorized representative may terminate this Agreement by giving written notice to Moreton.
19. Termination. The services will terminate within 30 days of either party providing written notice of termination to the other party. In the event that there is a remaining balance of any fees paid in advance after the deduction of fees from the final invoice, those remaining proceeds will be refunded by Moreton to you.
20. Notice. Any notice or other communication required or permitted to be given pursuant to this Agreement will be deemed to have been duly given when delivered in person, faxed, sent by telecopy or e-mail, sent by overnight courier, or three days after mailing by registered mail (postage prepaid). All notices or communications to Moreton should be sent to the main address of Moreton. All notices or communications to Client will be sent to the address last provided by Client.
Client's verbal instructions or notices to Moreton are deemed acceptable if either: Client sends Moreton a written confirmation of the verbal instructions within one business day of Moreton’s receipt of such verbal instruction, OR Client fails to object to Moreton’s own written (email, fax, or mail) confirmation of the verbal instruction or notice within five business days of Moreton’s receipt of such verbal instructions. Furthermore, Moreton’s recorded entry of any written or verbal instructions from Client or Client's Authorized Representative shall be considered proof of giving such instructions.
21. Applicable Law. This Agreement will be construed under the laws of the State of Utah. Nothing in this Agreement will be construed contrary to the Investment Advisers Act of 1940 or the Utah Securities Act, or any rule thereunder. If Client is subject to any state-specific regulations or Acts, Moreton agrees that all investments must adhere to the requirements of such regulation or Act. Client accepts responsibility to notify Moreton that Account is subject to such regulation.
22. Validity. If any part of this Agreement is found to be invalid or unenforceable, it will not affect the validity or enforceability of the remainder of this Agreement.
23. Amendments. Moreton will have the right to amend this Agreement by modifying or rescinding any of its existing provisions or by adding new provisions. Any such amendment will be effective upon Client’s mutual agreement.
24. Representations. Moreton represents that it is registered as an investment adviser and is authorized and empowered to enter into this Agreement. Client represents that he or she is authorized and empowered to enter into this Agreement. If this Agreement is being signed on behalf of a corporation, partnership, trust or other business or legal entity, Client represents that applicable law and governing documents authorize and permit this Agreement. Attachment: Agreement American Fork-Moreton (Investment Advisor Agreement)
25. Counterparts. This agreement may be executed in one or more counterparts and by facsimile signatures, any one of which need not contain the signatures of more than one party, but all such counterparts taken together will constitute one and the same instrument.
26. Acknowledgement of Receipt of Disclosure Documents and Privacy Policy Notice. Client acknowledges receipt of the Form ADV Part 2A Disclosure Brochure of Moreton and the Schedule H Wrap Fee Brochure. The appropriate disclosure documents were delivered to Client at least 48 hours prior to Client entering into any written advisory contract with Moreton, OR such disclosure documents were delivered to Client at the time of entering into the Agreement, in which case, Client has the right to terminate this contract without penalty within
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five business days after entering into this contract. For purposes of this provision, a contract is considered entered into when all parties to the contract have signed the contract, any other provision of this contract notwithstanding. Client also acknowledges receipt of the Privacy Policy Notice of Moreton as required by the Gramm-Leach-Bliley Act of 1999 and the Moreton Asset Management Business Continuity Plan. Client acknowledges that in order to comply with the PATRIOT Act and other governmental regulations, Moreton will ask Client for copies driver’s licenses, social security numbers, and other identifying documentation.
27. Electronic Delivery. Client authorizes Moreton to deliver, and Client agrees to accept, all required regulatory notices and disclosures, as well as all other correspondence from Moreton, via electronic mail and/or via Moreton’s website www.MoretonAdvisors.com. Updated filings and notices are available at the bottom of the home page of Moreton’s website via the link ‘Privacy Policy/Filings’. Information and documents provided by Moreton will include, but are not necessarily limited to, Form ADV updates and offers, Moreton’s annual Privacy Policy Notice, and other written communications from Moreton. Moreton may receive, via electronic means, Client’s consent to assignment of this Agreement. When using electronic delivery, Moreton will have completed all delivery requirements upon the forwarding of such document, disclosure, notice and/or correspondence to Client’s last provided email address. Client may notify Moreton in the event Client does not want electronic delivery of information. Client has the right to withdraw its consent to electronic delivery without the imposition of any fee or condition.
28. Litigation and Arbitration. Client may select the forum and method of dispute resolution, including arbitration, mediation, or litigation in any state or federal court.
29. Tax Certification. Client certifies that: 1) Client's correct Taxpayer or Employer Identification Number is as stated below, or 2) Client is not subject to backup withholding as Client is exempt, or has not been notified to the contrary by the Internal Revenue Service (IRS) because of failure to report all interest or dividends, or the IRS has notified Client that he/she is no longer subject to backup withholding.
30. Entire Agreement. This Agreement represents the entire understanding between the parties with regard to the matters specified herein. No other agreements, covenants, representations, or warranties, express or implied, oral or written, have been made by any party to any other party concerning the subject matter of this Agreement. This agreement becomes effective on the date Moreton receives and accepts an executed copy of this Agreement signed by Client and will remain in effect until terminated as described in this Agreement.
ACCEPTED BY: Client ACCEPTED BY: Moreton Asset Management
Client Signature Advisor Signature
Client Name and Title Advisor Name
Date Date
Attachment: Agreement American Fork-Moreton (Investment Advisor Agreement)
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Addendum I Accounts Under Management
In accordance with the Asset Management Agreement (“Agreement”) executed on the date indicated below, Client hereby instructs Moreton to provide asset management services for the Account. If the assets of the Account are to be custodied with an agent other than U.S. Bank N.A., OR if the advisory fees to be charged are calculated using a non-standard fee schedule, Client will indicate below.
Custodian other than US Bank: Client assets are to be custodied with, and Moreton is required to settle trades to the Custodian as described below:
Client Account Name Account Number Name & Address of Qualified Custodian
Customized (non-standard) Fee Schedule: Moreton will charge investment management fees based upon the fee schedule described below:
8 basis points flat for the first year. Thereafter,
$0 to $10 million; 15 bps $10 to $20 million; 12.5 bps $20 to $40 million; 10 bps $40 to $100 million; 9 bps Over $100 million; negotiated
*Describe reason for customized fee schedule: competitive environment, account type
* * * * * * * *
Attachment: Agreement American Fork-Moreton (Investment Advisor Agreement)
CERTIFICATIONS
Client Signature: Date:
Advisor Signature: Date:
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Packet Pg. 36 5.3.b Attachment: Moreton Asset Management LLC Profile (Investment Advisor Agreement)
Packet Pg. 37 5.3.b Attachment: Moreton Asset Management LLC Profile (Investment Advisor Agreement)
Packet Pg. 38 5.3.b Attachment: Moreton Asset Management LLC Profile (Investment Advisor Agreement)
Packet Pg. 39 5.3.b Attachment: Moreton Asset Management LLC Profile (Investment Advisor Agreement)
Packet Pg. 40 5.3.b Attachment: Moreton Asset Management LLC Profile (Investment Advisor Agreement)
Packet Pg. 41 5.3.b Attachment: Moreton Asset Management LLC Profile (Investment Advisor Agreement)
Packet Pg. 42 5.3.b Attachment: Moreton Asset Management LLC Profile (Investment Advisor Agreement)
Packet Pg. 43 5.4 REQUEST FOR COUNCIL ACTION CITY OF AMERICAN FORK JUNE 22, 2021
Department Recorder Director Approval Terilyn Lurker
AGENDA ITEM Review and action on an Economic Development and Services agreement with the American Fork Chamber of Commerce.
SUMMARY RECOMMENDATION Staff would recommend approval.
BACKGROUND: The City of American Fork has contracted with the American Fork Chamber of Commerce for Economic Development Services since 2019. Included in the packet information is a comprehensive outline of the accomplishments the Chamber completed during the FY 2020 contract period. The FY 2022 agreement again includes standard support services such as fielding inquiries from potential businesses, aiding the city in attracting and growing the business community, producing and providing marketing materials, aiding with establishing economic development goals, strategies and objectives, managing and maintenance of an economic development website, a quarterly Business Council forum, and management of various other community events.
BUDGET IMPACT: FY 2021 - $22,000. Terms per the proposed 2021/2022 Economic Development and Services Agreement.
SUGGESTED MOTION: I move to approve the Economic Development and Services Agreement with The American Fork Chamber of Commerce for the term July 2021 through June 2022.
SUPPORTING DOCUMENTS
Economic Development and Services Agreement updated for 2021.2022 (DOCX) Economic Development Annual Review 2021 (PDF)
Packet Pg. 44 5.4.a
Economic Development and Services Agreement 2021/2022 American Fork Chamber of Commerce
THIS AGREEMENT is made and entered into to be effective the 1st day of July, 2021 (“Effective Date”) by and between American Fork City (the “City”) and the American Fork Chamber of Commerce (the “Chamber”).
RECITALS
A. The City acknowledges that the Chamber plays an important role in enhancing the image and prosperity of the community through its many activities; and B. The City recognizes the Chamber represents the business community, particularly the small business community of American Fork; and C. Both the City and the Chamber mutually agree the Chamber has the unique skills and resources necessary to assist the City in accomplishing its goal of projecting a positive business image of American Fork; and D. The Chamber agrees to provide services and activities which are not within the normal and customary activities performed by the Chamber as detailed below.
NOW, THEREFORE, the parties hereby agree as follows:
1. Fees: For the period beginning July 1, 2021 to June 30, 2022, the City agrees to pay the Chamber of Commerce $22,000 per annum for economic development and other services and activities the Chamber agrees to perform in this service agreement.
2. Chamber Activities: The Chamber shall provide the City with general support services and perform activities designed to assist the City in maintaining a positive business image. The specific services and activities which the Chamber shall perform are subject to prior approval by the City Administrator or Mayor, and shall include the following: a. The Chamber shall serve as a point of contact for businesses and inquiries in terms of economic development. i. The Chamber will refer any inquiries it receives from businesses interested in locating or expanding in American Fork to an appointed city liaison. b. The chamber will maintain the economic development website that will help promote business growth and retention in American Fork. Website url: www.workamericanfork.com c. The Chamber will make available to the City, Chamber-produced marketing materials to assist in attracting and retaining companies to American Fork. All marketing materials will be approved by the City. Materials and information will be created and distributed as needed in appropriate mediums. Distribution methods can include but are not limited to social media, website, magazines, and other print materials. d. The Chamber shall create relationships and represent the city with national, state, local, and interlocal agencies that are involved with economic development (GOED, EDCUtah, Advisors Consulting Services, BRC at UVU, other chambers both in and out of state) Attachment: Economic Development and Services Agreement updated for 2021.2022 (Economic with
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e. The Chamber shall work and meet with the City on a regular basis to create an economic development strategy and action plan for the community that includes establishing goals, strategies, objectives, and actions. i. Participate with the City in a comprehensive, city-wide business retention and expansion program. The Chamber’s participation will include personal visitations to companies with or without representatives from the City. The Chamber will use its expertise and feedback from businesses to help streamline and improve (where necessary) the business licensing process. ii. Identify and develop incentives and resources for the business community f. The Chamber will provide a forum for the Mayor’s State of the City address annually to the Chamber’s membership and invited guests. g. The Chamber will work with the Mayor and City Administrator to create and maintain a Business Council that will meet quarterly to discuss issues and work collaboratively to resolve those issues. h. The Chamber will work closely with the City to foster and support legislation mutually beneficial to the business community and the City. i. The Chamber will continue to manage community events (Halloween on Main, Holiday Magic on Main, and other events as occasion arises) that encourage retention and help connect the business community with the city and residents. j. Work with Economic Development Committee to prepare marketing information and coordinate the design and form base code materials for downtown. k. Create an American Fork Downtown Business Alliance. Some potential activities/resources for the Downtown Business Alliance may include: Networking events E-newsletter specific to downtown Surveys Developing success strategies l. Create, Coordinate, and/or Promote at least 2 additional events to encourage people to come to downtown American Fork.
Either party may, at any time, suggest other services and activities to be performed by the Chamber under this Agreement. City and Chamber agree to deal in good faith when negotiating which specific additional activities and services the Chamber shall perform.
m. Relationships of Parties: The Chamber shall be an independent contractor under this Agreement. This agreement does not create, and should not be construed to create, a relationship of agent, servant, employee, partnership, joint venture, or other such association. The Chamber recognizes it does not have actual or apparent authority to act on behalf of, or speak on behalf of, or in the name of the City, and shall ensure in its communications with third parties that it does not represent itself or hold itself out as an agent of City.
n. Indemnification. The parties agree to indemnify and hold harmless each other against any and all liability, claims, suits, losses, costs and legal fees caused by, arising out of, or Attachment: Economic Development and Services Agreement updated for 2021.2022 (Economic with
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resulting from their own negligent acts or omissions. Notwithstanding the above, nothing in this Agreement shall be construed to be a waiver of any rights under the doctrine of sovereign immunity, or a waiver of a party's immunity under the Governmental Immunity Act of Utah, §63G-7-101 et. seq. o. Conflict of Policy. In the event the Chamber's policies conflict with the policies of the City, or its ordinances, the polices and ordinances of the City shall govern.
p. Confidential Information. In the performance of this Agreement, Chamber may receive information that is confidential under local, state, or federal law. Chamber agrees to protect the City's confidential information as required by law and shall not disclose it to third parties. q. Insurance. Each entity (the Chamber, the City) shall be responsible for obtaining and maintaining an insurance policy. r. Term: The term of this Agreement shall be effective for one year, beginning July 1, 2021 and ending June 30, 2022 and may be renewed upon agreement of the parties. s. Termination: Either party may terminate this Agreement with or without cause, upon sixty (60) days written notice to the other party. t. Cost: The City agrees to pay the Chamber Twenty-two Thousand dollars ($22,000) annually, pursuant to the terms of this Agreement. Payments of $11,000 will be made by the City during the 1st quarter of the City’s fiscal year and the 3rd quarter of the City’s fiscal year and each subsequent year of the Agreement. u. Reporting: No later than May 31st of each year, the Chamber agrees to provide City with an annual report detailing services provided pursuant to this Agreement. v. Notification: Communications and notifications regarding this Agreement and performance of its terms by the parties shall be made as follows: To the City: City Administrator American Fork City 51 E. Main Street American Fork, UT 84003 Chamber: President, Vice President, Chair of the Board American Fork Chamber of Commerce 31 N. Church Street American Fork, UT 84003 w. Assignment: This Agreement and any amounts receivable hereunder shall not be assignable except with the written consent of the parties. Attachment: Economic Development and Services Agreement updated for 2021.2022 (Economic with
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x. Non-Discrimination: Chamber must not discriminate as outlined by State and Federal laws. Chamber will require any Sub-contractor to be bound to the same requirements as stated within this section. Chamber, and on behalf of any subcontractors, warrants compliance with this section. a. Upon request of the City, Chamber shall provide copies of papers and records demonstrating continued compliance with the Agreement above. b. Chamber agrees to incorporate into any subcontracts under this Agreement the same obligations imposed upon itself and expressly accrue those obligations directly to the benefit of the City. Chamber also agrees to require any subcontractor to incorporate into each of its own subcontracts under this Agreement the same obligations above and expressly accrue those obligations to the benefit of the City.
IN WITNESS WHEREOF, the parties have entered into this Agreement on the date first written above.
American Fork Chamber of Commerce American Fork City
By: ______Seth Holdaway Mayor Brad Frost 2021 Chairman of the Board
By: ______Josh Walker David Bunker Co-President City Administrator
By: ______Kristina Wesemann Co-President
ATTEST:
By: ______City Recorder
Attachment: Economic Development and Services Agreement updated for 2021.2022 (Economic with
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Economic Development and Services Report – May 31, 2021 Performed for 2020-2021 Contract Between American Fork Chamber of Commerce and American Fork City
The American Fork Chamber of Commerce provided American Fork City with general support services and performed activities designed to assist the City in maintaining a positive business image. This report is a list of duties and tasks the Chamber has accomplished pursuant to the 2020-2021 Economic Development Contract.
A. The Chamber served as a point of contact for businesses and inquiries in terms of economic development i. Received approximately 2-3 calls/emails per week specific to economic development in American Fork ii. Firms both in and out of Utah have inquired about the Opportunity Zone and potential investment opportunities a. Several calls were fielded to discuss specific properties (including Towne Cinema, former Rodizio Grill location, Sentinel Management, AF Collision) iii. Helped (are helping) businesses locate additional warehouse space or new office space in American Fork (Lion Energy, Bout Time Pub & Grill, Renegade Chiropractic) iv. Helping the owners of the Towne Hub finalize building requirements and open their doors. Referred a local business owner who joined on as a partner with the company v. Answered several inquiries relating to how businesses should handle or navigate issues related to the COVID-19 pandemic (see COVID-19 section for more details) vi. Referred several businesses to Adam Olsen as they have shown interest in specific properties or had zoning questions vii. Coordinated meetings with local real estate developers and brokers with the City Administrator and Mayor
B. The chamber maintained the economic development website that helps promote business growth and retention in American Fork. Website url: www.workamericanfork.com i. We had approximately 1500 visitors to the website over the past 12 months a. Several hours have been dedicated to updating and refreshing information on the website b. In addition to economic development inquiries, we have answered several questions about the job market, housing, schools, healthcare, recreation, etc.
C. The Chamber produced and is producing marketing materials to assist in attracting and retaining companies to American Fork Attachment: Economic Development Annual Review 2021 (Economic and Services Agreement with Chamber of Commerce - 2021)
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i. Produced a Fall 2020 and Spring 2021 edition of the American Fork and Lone Peak Connection Magazine. This magazine is a comprehensive guide highlighting the city, departments, attractions, and events. The magazine was mailed to every home and business in American Fork, Alpine, Cedar Hills, and Highland. The Fall edition will continue to highlight the community/quality of life while the Spring edition will focus primarily on business and economic development
ii. Worked with the Governor’s Office of Economic Development to secure a grant to help businesses advertise in the American Fork and Lone Peak Connection Magazine. The grant covered 50% of the cost of advertising and helped over 65 companies get back on track in their marketing and advertising efforts
iii. The American Fork and Lone Peak Connection is used as a media guide and resource (both in print and online) to help educate people about the area and encourage new businesses to consider locating or re-locating to American Fork
iv. Launching an electronic Scavenger Hunt. Residents are encouraged to engage with businesses by uploading a photo or video, scanning a QR Code, or answering a trivia question about the business
D. The Chamber created relationships and represented the city with national, state, local, and interlocal agencies involved with economic development
i. Attended webinars and zoom meetings hosted by Utah State Chamber of Commerce. During the height of the pandemic, this was a weekly call with key Chamber of Commerce Executives throughout the state to discuss best practices and programs for businesses. This call continues on a monthly basis
ii. Appointed to manage and direct the efforts for the Association of Utah County Chambers (AUCC) for 2021, including a “Shop Utah County” marketing campaign and increased focus on legislative initiatives pertaining to business
iii. Met with Economic Development Directors both in person and online to discuss best practices, tools, and resources available for businesses
iv. Continued discussions with the Business Resource Center and UVU to try to establish a satellite program available to businesses in American Fork
v. Discussion with the board of directors to begin research on an incubator program to help attract and foster businesses to American Fork
E. The Chamber worked and met with the City on a regular basis to create a short-term economic development strategy specifically in relation to the COVID-19 pandemic as well as discussed Attachment: Economic Development Annual Review 2021 (Economic and Services Agreement with Chamber of Commerce - 2021)
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long-term plans for the community that includes establishing goals, strategies, objectives, and actions (specifically relating to economic development)
i. Participated with the City in a comprehensive, city-wide business retention and expansion program 1. Continued to discuss ways to improve the business inspection and approval process. This includes providing feedback to the city on issues faced by businesses working to open in American Fork throughout the year
2. Met with several companies to discuss their needs, challenges, and successes in American Fork. Through these meetings we have been able to provide valuable feedback on the business approval process and suggestions on improvements when dealing with future business. Some of the companies include: • Built Bar • Lion Energy • American Fork Hospital • Renewable Innovations • Jared Osmond • Avenue Bakery • Towne Cinema • DentalQore • Morinda • Ken Garff • Doug Smith • Tire Buster’s • Walmart • Wallaby’s • Children’s Justice Center
ii. Identified incentives and developed resources for the business community 1. Worked closely with MAG to help businesses apply for CARES grant funding. Helped American Fork businesses get over $2 million in funds 2. Worked with Salt Lake Chamber of Commerce to promote the “Stay Safe to Stay Open” campaign and help businesses get back to full operational capacity more quickly 3. Maintained web pages with links to resources and articles pertaining to the COVID-19 pandemic 4. Promoted all available state and county grants to help businesses recover from the pandemic. E-mailed, texted, and visited businesses to help them take advantage of the multiple grants from GOED and from Utah County
Attachment: Economic Development Annual Review 2021 (Economic and Services Agreement with Chamber of Commerce - 2021)
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F. Provided a forum for the Mayor’s State of the City address to the Chamber’s membership and invited guests
i. The event was held on Wednesday, January 13 at Fox Hollow and we had 50 people attend in person and it was streamed on the Chamber YouTube channel
G. Continued to work with the Mayor and City Administrator to facilitate the Mayor’s Executive Council. The Council meets quarterly to discuss issues and work collaboratively to resolve those issues. All meetings were held via Zoom for the past year. We added an additional meeting in coordination with the Point of the Mountain Chamber to provide a forum where Execs from American Fork and Lehi could discuss important issues and better coordinate efforts to address and solve mutual issues
H. The Chamber worked closely with the City to foster and support legislation mutually beneficial to the business community and the City.
i. Met with and e-mailed state and federal legislators to discuss issues that directly affect business ii. As part of the AUCC, hosted a Gubernatorial debate and we presented questions from our businesses iii. As part of the AUCC, hosted a Town Hall with Mike Lee for a discussion on pressing needs iv. Worked with Chambers throughout the state to help present greatest needs for businesses and recommend programs to help them recover more quickly
I. The Chamber continued to manage community events that encourage retention and help connect the business community with the city and residents
i. Coordinated closely with the City to ensure that as many Steel Days events as possible were able to be held. Worked closely with the Utah County Health Department, the Steel Days Committee, and City staff and the Mayor to ensure the best city celebration possible under the circumstances ii. Hosted Halloween “Not” on Main and moved the event to Art Dye Park, changing the event to a drive thru Trick or Treat. Had 1000’s of attendees come from all over the valley and had 40+ businesses participate iii. Hosted Holiday Magic “Not” on Main. Worked with City staff to bring Santa and the Mayor to the residents by doing a route throughout the city on a fire truck. Also, worked with the library on a “Letters to Santa” campaign to allow children to be able to find a way to connect with Santa during the pandemic. iv. Coordinated with the City to hold the Chamber’s 75th Anniversary Extravaganza at Robinson Park. Over a thousand people attended. Local businesses were able to set-up a booth and provided entertainment throughout the day
Attachment: Economic Development Annual Review 2021 (Economic and Services Agreement with Chamber of Commerce - 2021)
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J. Worked with the Economic Development Committee and determined that further discussion needed to be held with the City Council before creating form base code for downtown
K. Worked on creating a Downtown Business Alliance. Because of the impact of the COVID-19 pandemic, the Economic Development Committee decided not to hold any official meetings. However, we visited Main Street Businesses several times to discuss events and opportunities and shared information about a future Downtown Business Alliance
i. Created additional events to attract people to the downtown area. The Chamber Anniversary Extravaganza was held at Robinson Park and the Scavenger Hunt will encourage people to patronize downtown businesses
L. Additional Accomplishments
i. First Chamber of Commerce in Utah County to start holding in-person meetings again ii. Called, texted, emailed, and visited hundreds and hundreds of businesses to educate them on available resources iii. Met with business owners and developers to discuss current and future opportunities in American Fork or might be in the future iv. Attended webinars presented by IEDC (International Economic Development Council) to learn how to better serve the needs of the business community v. Have been researching and reading articles about Economic Development through IEDC (International Economic Development Council), Downtown Development Center, BREI (Business Retention and Expansion International), and the US Chamber of Commerce Attachment: Economic Development Annual Review 2021 (Economic and Services Agreement with Chamber of Commerce - 2021)
Packet Pg. 53 5.5 REQUEST FOR COUNCIL ACTION CITY OF AMERICAN FORK JUNE 22, 2021
Department Finance Director Approval Anna Montoya
AGENDA ITEM Review and action on a resolution approving adjustments to the fiscal year ending June 30, 2021, budget.
SUMMARY RECOMMENDATION Staff recommends approval.
BACKGROUND Utah state law allows for periodic amendments to the adopted budget to ensure budgets are not over expended and anticipated revenues cover allowable expenditures. It is in the City's best interest to maintain budgetary compliance.
Several proposed amendments are to adjust service levels due to or despite the Corona Virus pandemic. The original adopted budget for fiscal year 2021 accounted for reduced service levels to mitigate a potential economic downturn which did not materialize.
Other amendments are to adjust for budget impacts of council actions approved throughout the fiscal year or at the requests of certain departments.
BUDGET IMPACT Several funds will be impacted by these amendments. Please see the attached documentation for more detail.
SUGGESTED MOTION I move to approve the resolution adopting budget adjustments for the fiscal year ending June 30, 2021 budget.
SUPPORTING DOCUMENTS
Resolution approving FYE 2021 budget adjustments (DOCX) June 22 Budget Amendments (PDF)
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RESOLUTION NO. ______
A RESOLUTION REVISING THE AMERICAN FORK CITY 2020-2021 BUDGETS.
WHEREAS, American Fork City is required by Utah State Law to maintain a balanced budget for fiscal year ending June 30, 2021; and
WHEREAS, said budget includes the General Fund, Fitness Center Fund, PARC Tax Fund, Celebration Fund, General Capital Projects Fund, General Capital Equipment Fund, Park Impact Fee Fund, Road Impact Fee Fund, Culinary Water Fund, Culinary Water Impact Fee Fund, Secondary Irrigation Impact Fee Fund, Sewer Fund, Sewer Impact Fee Fund, Storm Drain Impact Fee Fund, Sanitation Fund, Broadband Fund, TOD Area RDA Fund;
WHEREAS, American Fork City has complied with all legal requirements,
NOW THEREFORE, be it resolved that the attached budget amendments are adopted for fiscal year 2020-2021.
PASSED AND SIGNED THIS 22 DAY OF JUNE, 2021.
APPROVED:
Bradley J. Frost, Mayor
ATTEST:
Terilyn Lurker, City Recorder
Attachment: Resolution approving FYE 2021 budget adjustments (Budget Amendments FY2021)
Packet Pg. 55 5.5.b AMERICAN FORK CITY RECOMMENDED BUDGET AMENDMENTS FY2021 JUNE 2021
FY 2021 YEAR‐ 2021 2021 BUDGET END APPROVED PROPOSED AFTER GL ACCOUNT GL ACCOUNT DESCRIPTION ESTIMATE BUDGET AMENDMENT AMENDMENT EXPLANATION GENERAL FUND Revenues 10‐3100‐300 Sales Tax 10,334,959 7,700,000 2,276,743 9,976,743 Higher than anticipated sales tax revenue 10‐3200‐200 Building Permits 1,279,311 800,000 67,000 867,000 Additional plan check fees offset by permit fees 10‐3300‐412 Wildland Deployment 116,703 ‐ 116,703 116,703 Reimbursement for Fire OT for Wildland Deployment Developer donated Street lights; offset by contribution revenue 10‐3600‐940 Developer Contributions 250,000 ‐ 250,000 250,000 10‐3800‐943 Transfer from General Capital Project ‐ 2,000,000 (2,000,000) ‐ Funds not needed for COVID recovery as anticipated For CARES‐Act carryover for COVID related Expenses & Sick Time 10‐3800‐999 Use of Fund Balance ‐ 603,775 TOTAL RECOMMENDED REVENUE ADJUSTMENTS ‐ GENERAL FUND$ 1,314,221 Expenditures Administrative
10‐4100‐130 Employee Benefits 370,237 284,522 86,478 371,000 All covid sick time was recorded in admin, including benefits 10‐4100‐605 COVID‐19 Response 390,000 ‐ 400,000 400,000 Includes covid expenditures and sick time TOTAL RECOMMENDED EXPENDITURE ADJUSTMENTS ‐ ADMINISTRATION$ 486,478 Legislative/Executive 10‐4110‐100 Wages 55,000 30,000 25,000 55,000 Council & Mayor retro pay per resolution 2021‐01‐04R 10‐4130‐100 Wages 21,000 14,400 6,600 21,000 Council & Mayor retro pay per resolution 2021‐01‐04R 10‐4110‐610 Celebration‐Steel Days 32,000 32,000 32,000 Chamber Contract & Miss AF pageant TOTAL RECOMMENDED EXPENDITURE ADJUSTMENTS ‐ LEGISLATIVE/EXECUTIVE$ 63,600 Fire
10‐4260‐120 Overtime 350,000 180,000 170,000 350,000 Due to wildland deployment (reimbursed) and COVID coverage TOTAL RECOMMENDED EXPENDITURE ADJUSTMENTS ‐ FIRE$ 170,000 Streets Developer donated Street lights; offset by contribution revenue 10‐4410‐276 Street Light Capital Improvement 250,000 ‐ 250,000 250,000 TOTAL RECOMMENDED EXPENDITURE ADJUSTMENTS ‐ STREETS$ 250,000
Building Inspection Attachment: June 22 Budget Amendments (Budget Amendments FY2021) 10‐4430‐315 Plan Check Fees 86,800 20,000 67,000 87,000 Additional plan check fees offset by permit fees TOTAL RECOMMENDED EXPENDITURE ADJUSTMENTS ‐ BUILDING INSPECTION $ 67,000
PacketPage 1 Pg. 56 5.5.b AMERICAN FORK CITY RECOMMENDED BUDGET AMENDMENTS FY2021 JUNE 2021
FY 2021 YEAR‐ 2021 2021 BUDGET END APPROVED PROPOSED AFTER GL ACCOUNT GL ACCOUNT DESCRIPTION ESTIMATE BUDGET AMENDMENT AMENDMENT EXPLANATION Transfers 10‐4900‐924 Transfer to Fitness Center 854,910 750,135 242,481 992,616 Additional part‐time wages and Covid Response 10‐4900‐928 Transfer to Celebration Fund ‐ 20,000 (20,000) ‐ Move celebration fund to general fund 10‐4900‐944 Transfer to Capital Equipment 296,699 267,488 29,211 296,699 fund additional streets and engineering equipment 10‐4900‐969 Transfer to Broadband Fund 534,467 509,016 25,451 534,467 5% of revenues (to retire fund deficit per State Auditor) TOTAL RECOMMENDED EXPENDITURE ADJUSTMENTS ‐ TRANSFERS$ 277,143
TOTAL RECOMMENDED EXPENDITURE ADJUSTMENTS ‐ GENERAL FUND$ 1,314,221
FITNESS CENTER FUND Revenues 24‐3700‐910 Transfer from General Fund 854,910 750,135 242,481 992,616 additional subsidy for increased programming & COVID TOTAL RECOMMENDED REVENUE BUDGET ADJUSTMENTS$ 242,481 Expenditures 24‐5510‐120 Temporary Wages 798,667 640,186 158,481 798,667 Includes increased programing
24‐5510‐605 COVID‐19 Response 63,731 ‐ 64,000 64,000 Includes covid expenditures and sick time for fitness center 24‐5510‐943 Transfer to General Capital Projects 65,720 45,720 20,000 65,720 Fund Fitness Center water heater replacement TOTAL RECOMMENDED EXPENDITURE BUDGET ADJUSTMENTS$ 242,481
PARC TAX FUND Revenues 26‐3900‐160 PARC Sales Tax 1,384,606 819,000 481,000 1,300,000 Higher than anticipated sales tax revenue 26‐3900‐999 Use of Fund Balance ‐ 105,368 Excess fund balance used for current allocations TOTAL RECOMMENDED REVENUE BUDGET ADJUSTMENTS$ 586,368 Expenditures 26‐5610‐180 Daughters of Utah Pioneers 1,500 ‐ 1,500 1,500 per council approval April 27, 2021 26‐5610‐210 Wasatch Music Alliance 50,266 ‐ 50,266 50,266 per council approval April 27, 2021 26‐5610‐215 Wasatch Dance Company 4,050 ‐ 4,050 4,050 per council approval April 27, 2021 26‐5610‐220 AF Fitness Center 32,000 ‐ 32,000 32,000 per council approval April 27, 2021
26‐5610‐230 AF Parks 698,351 ‐ 698,351 698,351 per council approval April 27, 2021 Attachment: June 22 Budget Amendments (Budget Amendments FY2021)
26‐5610‐250 Alpine Community Theater 115,100 115,100 115,100 per council approval April 27, 2021 + Prior year reallocation 26‐5610‐400 Fox Hollow Golf Course 36,636 ‐ 36,636 36,636 per council approval April 27, 2021 26‐5610‐411 Friends of AF Library 23,047 ‐ 23,047 23,047 per council approval April 27, 2021 26‐5610‐420 AF Library 59,000 ‐ 59,000 59,000 per council approval April 27, 2021
PacketPage 2 Pg. 57 5.5.b AMERICAN FORK CITY RECOMMENDED BUDGET AMENDMENTS FY2021 JUNE 2021
FY 2021 YEAR‐ 2021 2021 BUDGET END APPROVED PROPOSED AFTER GL ACCOUNT GL ACCOUNT DESCRIPTION ESTIMATE BUDGET AMENDMENT AMENDMENT EXPLANATION 26‐5610‐450 Timpanogos Arts Foundation 296,622 ‐ 296,622 296,622 per council approval April 27, 2021 26‐5610‐460 Harrington Center for the Arts 93,627 ‐ 93,627 93,627 per council approval April 27, 2021 26‐5610‐490 Timpanogos Symphony 5,600 ‐ 5,600 5,600 prior year reallocation 26‐5610‐600 Other Charges ‐ 829,431 (829,431) ‐ distribution to specific organizations TOTAL RECOMMENDED EXPENDITURE BUDGET ADJUSTMENTS$ 586,368
CELEBRATION FUND Revenues 28‐3900‐910 Transfer from General Fund ‐ 20,000 (20,000) ‐ Close celebration Fund‐Move to Legislative Dept TOTAL RECOMMENDED REVENUE BUDGET ADJUSTMENTS$ (20,000) Expenditures 28‐5610‐899 Chamber Steel Days Contract ‐ 20,000 (20,000) ‐ Close celebration Fund‐Move to Legislative Dept TOTAL RECOMMENDED EXPENDITURE BUDGET ADJUSTMENTS$ (20,000)
DEBT SERVICE FUND Revenues 30‐3800‐947 Transfer from Fire Impact Fee 319,079 ‐ 319,079 319,079 2020 GO Bond Debt Service (based on square footage) 30‐3800‐948 Transfer from Police Impact Fee 261,064 ‐ 261,064 261,064 2020 GO Bond Debt Service (based on square footage) TOTAL RECOMMENDED REVENUE BUDGET ADJUSTMENTS$ 580,143 Expenditures 30‐4710‐943 Transfer to Capital Projects 580,143 ‐ 580,143 580,143 Debt Service is an eligible impact fee expense TOTAL RECOMMENDED EXPENDITURE BUDGET ADJUSTMENTS$ 580,143
GENERAL CAPITAL PROJECTS Revenues 43‐3900‐924 Transfer from Fitness Center Fund 65,720 45,720 20,000 65,720 Fund Fitness Center water heater replacement 43‐3900‐930 Transfer from Debt Service Fund 580,143 ‐ 580,143 580,143 Transfer due to impact fee eligible debt service payment TOTAL RECOMMENDED REVENUE BUDGET ADJUSTMENTS$ 600,143 Expenses 43‐5610‐910 Transfer to General Fund ‐ 2,000,000 (2,000,000) ‐ Funds not needed for COVID recovery as anticipated
43‐5610‐422 Deck Drain Replacement ‐ 18,000 (18,000) ‐ reallocate to spin room improvements Attachment: June 22 Budget Amendments (Budget Amendments FY2021) 43‐5610‐434 Spin Room Improvements 18,000 ‐ 18,000 18,000 reallocate from deck drain replacement 43‐5610‐435 Fitness Center Water Heater 20,000 ‐ 20,000 20,000 replace current water heater 43‐5610‐630 Police Storage Fencing 40,000 ‐ 40,000 40,000 Fencing around police storage yard and building 43‐5610‐707 Parks‐Country View Irrigation 10,000 ‐ 10,000 10,000 Low pressure irrigation; current irrigation inefficient 43‐5610‐714 Parks‐Irrigation Clock Upgrade 101,500 21,500 80,000 101,500 Weathertrak system at Art Dye Park TOTAL RECOMMENDED EXPENSE BUDGET ADJUSTMENTS$ (1,850,000)
PacketPage 3 Pg. 58 5.5.b AMERICAN FORK CITY RECOMMENDED BUDGET AMENDMENTS FY2021 JUNE 2021
FY 2021 YEAR‐ 2021 2021 BUDGET END APPROVED PROPOSED AFTER GL ACCOUNT GL ACCOUNT DESCRIPTION ESTIMATE BUDGET AMENDMENT AMENDMENT EXPLANATION
GENERAL CAPITAL EQUIPMENT Revenues 44‐3900‐910 Transfer from General Fund 296,699 267,488 29,211 296,699 TOTAL RECOMMENDED REVENUE BUDGET ADJUSTMENTS$ 29,211 Expenses 44‐5610‐103 Fire‐Radios 12,695 ‐ 12,695 12,695 requested by Fire Department 44‐5610‐106 Fire‐Dispatch Upgrades 2,305 15,000 (12,695) 2,305 requested by Fire Department 44‐5610‐256 Salter Racks 41,621 23,060 18,561 41,621 project underestimated 44‐5610‐301 Engineering Trimble Unit 10,650 ‐ 10,650 10,650 44‐5610‐457 Goodsell Soccer Goals ‐ 5,500 (5,500) ‐ reallocate to pool cleaner 44‐5610‐458 Automatic Pool Cleaner 5,500 ‐ 5,500 5,500 reallocate from Goodsell soccer goals TOTAL RECOMMENDED EXPENSE BUDGET ADJUSTMENTS$ 29,211 Attachment: June 22 Budget Amendments (Budget Amendments FY2021)
PacketPage 4 Pg. 59 5.5.b AMERICAN FORK CITY RECOMMENDED BUDGET AMENDMENTS FY2021 JUNE 2021
FY 2021 YEAR‐ 2021 2021 BUDGET END APPROVED PROPOSED AFTER GL ACCOUNT GL ACCOUNT DESCRIPTION ESTIMATE BUDGET AMENDMENT AMENDMENT EXPLANATION PARK IMPACT FEE FUND Revenues 45‐3900‐250 Park Impact Fee 2,745,795 1,400,000 1,300,000 2,700,000 Higher than anticipated impact fees TOTAL RECOMMENDED REVENUE BUDGET ADJUSTMENTS$ 1,300,000 Expenses 45‐5610‐691 Art Dye Expansion 495,000 ‐ 526,060 526,060 Budget Carryover from Approved FY2020 budget Contribution to Fund Balance 773,940 TOTAL RECOMMENDED EXPENSE BUDGET ADJUSTMENTS$ 1,300,000
ROAD IMPACT FEE FUND Revenues 46‐3900‐260 Roads Impact Fee 2,577,360 1,400,000 1,177,360 2,577,360 Higher than anticipated impact fees TOTAL RECOMMENDED REVENUE BUDGET ADJUSTMENTS$ 1,177,360 Expenses
46‐5610‐118 Pacific Drive/300 W Improvements 58,787 50,000 8,787 58,787 Approved Contract with CRS Engineers (May 25) 46‐5610‐700 Traffic Signal‐620 S 600 E 325,000 ‐ 325,000 325,000 Approved Contract with Wilson & Company 46‐5610‐701 Traffic Signal‐900 W 500 N 325,000 ‐ 325,000 325,000 Approved Contract with JKG LLC 46‐5610‐723 Road Portion of 36" Water Line 1,298,841 973,732 325,109 1,298,841 Approved Contract with Condie Construction 46‐5610‐800 Developer Reimbursement 6,100,000 ‐ 6,100,000 6,100,000 Approved reimbursement agreements to date Use of fund balance (5,906,536) TOTAL RECOMMENDED EXPENSE BUDGET ADJUSTMENTS$ 1,177,360
CULINARY WATER FUND Revenues 60‐3710‐101 Water Sales‐Base 2,141,000 1,978,080 162,920 2,141,000 Water Sales‐new growth 60‐3710‐102 Water Sales‐Consumption 2,280,000 2,242,181 37,819 2,280,000 Water Sales‐new growth TOTAL RECOMMENDED REVENUE BUDGET ADJUSTMENTS$ 200,739 Expenses
60‐5110‐710 Water Line Projects 377,000 100,000 277,000 377,000 Approved Contract with Kilgore Construction (along 700N) Attachment: June 22 Budget Amendments (Budget Amendments FY2021) 60‐5110‐735 Water Meters 318,305 100,000 218,305 318,305 Meters installed for new construction Use of Fund Balance (294,566) TOTAL RECOMMENDED EXPENSE BUDGET ADJUSTMENTS$ 200,739
PacketPage 5 Pg. 60 5.5.b AMERICAN FORK CITY RECOMMENDED BUDGET AMENDMENTS FY2021 JUNE 2021
FY 2021 YEAR‐ 2021 2021 BUDGET END APPROVED PROPOSED AFTER GL ACCOUNT GL ACCOUNT DESCRIPTION ESTIMATE BUDGET AMENDMENT AMENDMENT EXPLANATION CULINARY WATER IMPACT FEE FUND Revenues 61‐3710‐300 Culinary Water Impact Fees 1,500,000 700,000 800,000 1,500,000 Higher than anticipated impact fees TOTAL RECOMMENDED REVENUE BUDGET ADJUSTMENTS$ 800,000 Expenses 61‐5210‐800 Developer Reimbursement 2,586,203 500,000 2,086,203 2,586,203 Approved reimbursement agreements to date 61‐5210‐802 Debt Service‐Water Bonds ‐ 644,000 (644,000) ‐ First debt service due FY2023 Use of Fund Balance ‐ (642,203) TOTAL RECOMMENDED EXPENSE BUDGET ADJUSTMENTS$ 800,000
SECONDARY IRRIGATION IMPACT FEE FUND Revenues 63‐3770‐400 Secondary Water Impact Fees 700,000 630,000 70,000 700,000 Higher than anticipated impact fees TOTAL RECOMMENDED REVENUE BUDGET ADJUSTMENTS$ 70,000 Expenses 63‐5210‐800 Developer Reimbursement 650,000 200,000 450,000 650,000 Approved reimbursement agreements to date Use of Fund Balance ‐ (380,000) TOTAL RECOMMENDED EXPENSE BUDGET ADJUSTMENTS$ 70,000
SEWER IMPACT FEE FUND Revenues 65‐3730‐300 Sewer Impact Fees 510,000 280,000 230,000 510,000 Higher than anticipated impact fees TOTAL RECOMMENDED REVENUE BUDGET ADJUSTMENTS$ 230,000 Expenses 65‐5210‐800 Developer Reimbursement 736,851 150,000 586,851 736,851 Approved reimbursement agreements to date Use of Fund Balance (356,851) TOTAL RECOMMENDED EXPENSE BUDGET ADJUSTMENTS$ 230,000 Attachment: June 22 Budget Amendments (Budget Amendments FY2021)
PacketPage 6 Pg. 61 5.5.b AMERICAN FORK CITY RECOMMENDED BUDGET AMENDMENTS FY2021 JUNE 2021
FY 2021 YEAR‐ 2021 2021 BUDGET END APPROVED PROPOSED AFTER GL ACCOUNT GL ACCOUNT DESCRIPTION ESTIMATE BUDGET AMENDMENT AMENDMENT EXPLANATION STORM DRAIN IMPACT FEE FUND Revenues 67‐3750‐300 Storm Drain Impact Fees 380,000 280,000 100,000 380,000 Higher than anticipated impact fees TOTAL RECOMMENDED REVENUE BUDGET ADJUSTMENTS$ 100,000 Expenses 67‐5310‐800 Developer Reimbursement 983,208 100,000 883,208 983,208 Approved reimbursement agreements to date Use of Fund Balance (783,208) TOTAL RECOMMENDED REVENUE BUDGET ADJUSTMENTS$ 100,000
SANITATION FUND Revenues 68‐3790‐101 Refuse Fees‐First Can 1,002,819 978,304 10,494 988,798 Refuse Services‐New growth 68‐3790‐102 Refuse Fees‐Second Can 180,072 161,938 19,634 181,572 Refuse Services‐New growth 68‐3790‐200 Refuse Fees‐Recycling 318,453 21,515 339,968 Refuse Services‐New growth TOTAL RECOMMENDED REVENUE BUDGET ADJUSTMENTS$ 51,643 Expenses 68‐5510‐100 Recycling 330,000 308,485 21,515 330,000 Refuse Services‐New growth 68‐5510‐301 Waste Disposal‐First Can 540,000 534,006 5,994 540,000 Refuse Services‐New growth 68‐5510‐302 Waste Disposal‐Second Can 100,000 84,866 15,134 100,000 Refuse Services‐New growth 68‐5110‐590 Postage 9,000 ‐ 9,000 9,000 TOTAL RECOMMENDED EXPENSE BUDGET ADJUSTMENTS$ 51,643
BROADBAND FUND Revenues 69‐3710‐910 Transfer from General Fund 25,451 25,451 5% of revenues (to retire fund deficit per State Auditor) TOTAL RECOMMENDED REVENUE BUDGET ADJUSTMENTS$ 25,451
RDA FUND ‐ TOD AREA Expenses 84‐5610‐310 Professional Services 12,000 ‐ 12,000 12,000 Development of TOD area plan/implementation TOTAL RECOMMENDED EXPENSE BUDGET ADJUSTMENTS$ 12,000 Attachment: June 22 Budget Amendments (Budget Amendments FY2021)
PacketPage 7 Pg. 62 5.6 REQUEST FOR COUNCIL ACTION CITY OF AMERICAN FORK JUNE 22, 2021
Department Finance Director Approval Anna Montoya
AGENDA ITEM Review and action on a resolution adopting the American Fork City budget for fiscal year ending June 30, 2022.
SUMMARY RECOMMENDATION Staff recommends approval of the fiscal year ending June 30, 2022 budget.
BACKGROUND American Fork City is required by state statute to adopt and maintain an operating and capital budget by June 30 if no tax increase is being proposed. The proposed budget has been discussed in multiple work sessions and the budget retreat. The City Council has adopted a tentative budget on May 4, 2021. Attached is a summary of the changes made since the tentative budget.
Comments received from budget discussions have been addressed in subsequent work sessions or a management report.
BUDGET IMPACT Adoption of the budget would allow for continued operations and meet statutory requirements for City funds.
SUGGESTED MOTION I move to approve a resolution adopting the American Fork City budget for the fiscal year ending June 30, 2022.
SUPPORTING DOCUMENTS
Resolution approving FYE 2022 budget (DOCX) Budget Changes (PDF) FY2022 Budget - Final 6.22.21 (PDF)
Packet Pg. 63 5.6.a
RESOLUTION NO. ______
A RESOLUTION ADOPTING THE AMERICAN FORK CITY FISCAL YEAR 2021-2022 BUDGETS.
WHEREAS, American Fork City is required by Utah State Law to adopt a balanced budget prior to June 30, 2021; and,
WHEREAS, said budget must include the General Fund, Fitness Center Fund, Downtown Redevelopment Fund, PARC Tax Fund, Celebration Fund, Debt Service Fund, General Capital Projects Fund, Bond Capital Projects Fund, Capital Equipment Fund, Park Impact Fee Fund, Road Impact Fee Fund, Fire Impact Fee Fund, Police Impact Fee Fund, Permanent Fund, Culinary Water Fund, Culinary Water Impact Fee Fund, Pressurized Irrigation Fund, Pressurized Irrigation Impact Fee Fund, Sewer Fund, Sewer Impact Fee Fund, Storm Drain Fund, Storm Drain Impact Fee Fund, Broadband Fund, Sanitation and Recycling Fund, Fleet Operations and Maintenance Fund, Fleet Capital Fund, and Information Technology Fund; and,
WHEREAS, American Fork City has complied with all legal requirements,
NOW THEREFORE, be it resolved that the attached budgets are adopted for fiscal year 2021- 2022
PASSED AND SIGNED THIS 22 DAY OF JUNE, 2021.
APPROVED:
Bradley J. Frost, Mayor
ATTEST:
Terilyn Lurker, City Recorder
Attachment: Resolution approving FYE 2022 budget (Fiscal Year 2021-2022 Budget Adoption)
Packet Pg. 64 5.6.b
American Fork City Budget Changes Since May 4, 2021 Fiscal Year 2021‐22
Tentative Final Budget Budget Tentative Page Page Fund Line Item Description Amount Final Amount Difference 2‐3 54‐55 All Funds Estimated Fund Balance FY2021 Estimates updated changing ending fund balance 49,337,286 40,409,601 (8,927,685) 8 60 Pressurized Irrigation FTE increased FTE by .50 for Conservation Enforcement 2.35 2.85 0.50 19 74 Administration Election Expense No primary election reduces cost by 1/2 83,048 41,524 (41,524) 24 90 Police Salaries & Wages Reallocate election expense to personnel contingency 3,624,910 3,646,571 21,661 27 97 Fire Salaries & Wages Reallocate election expense to personnel contingency 3,325,059 3,344,922 19,863 72 151 Pressurized Irrigation Personnel Expenditures increased FTE by .50 for Conservation Enforcement 249,946 268,319 18,373 Please note: Final budget will be updated to reflect council action on FY 2021 budget amendments and fund balance policy June 22, 2021. Attachment: Budget Changes (Fiscal Year 2021-2022 Budget Adoption)
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2022
Proposed Budget American Fork City, Utah Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
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Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
Packet Pg. 67 5.6.c
American Fork City, Utah Proposed Budget Fiscal Year 2021-2022
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Prepared by: American Fork City Administration 51 E Main St American Fork, UT 84003-2381 www.americanfork.gov Phone: (801) 763-3000 [email protected]
Packet Pg. 68 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Introduction Budget Award
The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to American Fork City, Utah for its annual budget for the fiscal year beginning July 1, 2019.
In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device.
The award is valid for a period of one year. We believe our current budget continues to conform to program requirements, and we are submitting it to the GFOA to determine its eligibility for another year.
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
Packet Pg. 69 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Introduction Table of Contents
INTRODUCTION Elected/Appointed Officials ...... 2 City-Wide Organizational Chart ...... 3 Strategic Goals ...... 4 Budget Message ...... 7 Community Profile ...... 10
BUDGET AND FINANCIAL OVERVIEW Budget Process and Overview ...... 14 Fund Types and Financial Structure ...... 18 Revenue Overview ...... 21 Financial Policies ...... 33 Debt Overview ...... 48 Fund Balance Overview ...... 50
BUDGET SUMMARIES Fund Balances ...... 54 Combined Revenue Summary – All Funds ...... 56 Combined Expenditure Summary – All Funds ...... 58 Full-Time Equivalent Summary ...... 60
GENERAL FUND General Fund Summary ...... 62 General Fund Revenue Detail ...... 63 General Fund Expenditure Summary ...... 66 Department Budgets Executive ...... 68 Legislative ...... 69 Legal ...... 70 Administration ...... 71 Community Services Administration ...... 75 Parks and Boat Harbor ...... 77 Cemetery ...... 80 Library and Learning Center ...... 82 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Police ...... 85 Fire and Rescue ...... 92 Public Works Administration ...... 99 Streets ...... 101 Building Maintenance ...... 103 Building Inspection ...... 105 Engineering ...... 107 Recreation ...... 110 Planning ...... 112 Citizen Committees ...... 114
Packet Pg. 70 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Introduction Table of Contents
SPECIAL REVENUE FUNDS Municipal Building Authority Fund ...... 118 Fitness Center Fund ...... 119 PARC Tax Fund ...... 122 Celebration Fund ...... 125 Downtown Redevelopment Fund ...... 124 East Side Redevelopment Fund ...... 125 Business Park Redevelopment Fund ...... 126 Egg Farm Economic Development Fund ...... 127 Patriot Station Community Reinvestment Area ...... 128
DEBT SERVICE FUND Debt Service Fund ...... 130
CAPITAL PROJECTS FUNDS General Capital Projects ...... 132 Bond Capital Projects ...... 135 Capital Equipment ...... 136 Park Impact Fee Fund ...... 138 Road Impact Fee Fund ...... 139 Fire Impact Fee Fund ...... 140 Police Impact Fee Fund ...... 141
PERMANENT FUND Perpetual Care Fund ...... 144
PROPRIETARY FUNDS Culinary Water and Pressurized Irrigation Funds ...... 146 Sewer and Storm Drain Funds ...... 154 Sanitation and Recycling Fund ...... 162 Broadband Fund ...... 163 Fleet Operations and Maintenance Fund ...... 167 Fleet Capital Fund ...... 168
Information Technology Fund ...... 170 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
CAPITAL INVESTMENTS Capital Projects Overview ...... 172 Capital Projects and Equipment—5 Year Plan ...... 177 Capital Projects – Operating Budget Effects ...... 188
APPENDIX Glossary ...... 192
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Introduction
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
1 Packet Pg. 72 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Introduction
Elected Officials and Leadership Team
Mayor Brad Frost
Councilman Councilman Councilman Councilman Councilman Kevin Barnes Staci Carroll Ryan Hunter Rob Shelton Clark Taylor
APPOINTED OFFICIALS
City Administrator ...... David Bunker City Recorder ...... Terilyn Lurker City Treasurer ...... Karen Kester
DEPARTMENT DIRECTORS
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Police Chief ...... Darren Falslev Fire Chief ...... Aaron Brems City Attorney (Contract) ...... Cherylyn Egner Public Works Director ...... R. Scott Sensanbaugher Finance Director ...... Anna Montoya Planning Director ...... Adam Olsen Community Services Director ...... Camden Bird Recreation & Fitness Center Director ...... Derric Rykert Broadband & Technology Director ...... George Schade
2 Packet Pg. 73 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Introduction City-Wide Organizational Chart
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
3 Packet Pg. 74 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Introduction Strategic Goals
American Fork is a place of balance. Situated between two of Utah’s largest metropolitan areas, the city finds itself, quite literally, in the middle of everything. Affectionately dubbed “The Hub of Utah County,” the city’s convenient location allows for easy access to almost everything. With a famous lake on one side and a world-class mountain range on the other, the city is also a center of recreation and a place of great natural beauty. With an impressive offering of recreational destinations, restaurants, and other businesses, American Fork is a destination for people living in surrounding cities.
The city’s sense of equilibrium goes beyond geography. American Fork has achieved an impressive balance between the past and the future that makes it unique among cities. While other cities advance rapidly toward unencumbered modernization, American Fork balances its progress with a healthy respect for its roots and a strong connection to its past. While honoring its heritage, however, the city is advancing into the modern era with economic development and the addition of cutting-edge infrastructure in the areas of transit and information technology. In American Fork, the past and future come together to create a perfect place to live and work.
CITY VISION American Fork represents a place of immense possibility, of freedom, and of unmatched convenience. As a central hub along the Wasatch Front, American Fork serves as an important center for economic, residential, and recreational activity.
1. A Sense of Home —For most people who put down roots, American Fork quickly feels like home. As a result, people tend to stay in American Fork, even across generations. Its proximity to amenities—including parks, a library, and a recreational program—make American Fork a great place to raise a young family, but it is also perfect for families of all ages and stages of life. 2. Quality of Life—As a bigger city with a small-town feel, American Fork offers an exceptional quality of life. The city is very safe, economically sound, and offers endless recreational opportunities. With a close connection to nature and the availability of recreational activities, it is easy to live an active, healthy, and peaceful life. With something for everyone, the city enables residents to do the things they love. 3. Top-Tier Public Services—The city government supports and improves quality of life by supplying impressive public amenities and top-tier public services. Police and fire departments are valued members of the community and perform at a high level to keep the city safe and secure. Public parks, libraries, fitness center, and other features enrich the lives of residents.
STRATEGIC PLAN Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) The strategic plan builds upon the city’s vision and represents a “living plan” for the City, which is used to guide policy decisions by City Council and administrative decisions by staff. As the City experiences unprecedented growth, the strategic plan begins with annual input from the community, wherein resident priorities are defined from survey results that highlight their top issues. The survey results are discussed during an annual budget retreat where a workplan is developed to set goals for the coming budget year. These principals guide the creation and preparation of this budget.
4 Packet Pg. 75 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Introduction Strategic Goals
FISCAL SUSTAINABILITY AND RESPONSIBILITY This directive speaks to the need to prudently manage community resources and provide critical services in such a way that maximizes citizen return on investment. American Fork plans for economic storms and maintains fiscal capabilities to ensure the delivery of citizen services and the proactive maintenance of critical infrastructure. Likewise, the city works to accomplish this while striving to not place undue financial burdens on citizens.
Initiatives Develop an ongoing property tax plan to ensure adequate funding is in place to support and maintain level of services to the community. Evaluate the sustainability of the current certified tax rate to determine the extent of a property tax increase through truth in taxation and the need to schedule a one time versus ongoing pegged rate.
INFRASTRUCTURE IMPROVEMENTS This directive speaks to the impact that a quality infrastructure system has on quality of life. American Fork values the benefits of well-maintained and modern transportation, water, sewer, storm drain, and fiber system, and recognizes the role that such plays in both economic development and community health and safety.
Initiatives Develop a plan to provide fiber to residents and businesses in American Fork by gauging public interest, considering all model options (take-rate, open access, or public-private partnerships), and developing a plan to include project area, capital and operating costs, funding options, and phasing of implementation. Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Begin construction of 200 South by determining viability of redevelopment project area funding and bonding.
5 Packet Pg. 76 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Introduction Strategic Goals
WATER PRESERVATION This directive includes enhancing the water supply portfolio, continuing to encourage water use efficiency, making organizational enhancements to improve efficiency and manage costs, and optimizing existing water assets to provide safe water to ensure customer water needs are met in a cost- efficient manner.
Initiatives Review current operations as part of the infrastructure plan to determine water needs in light of the City’s current growth. Develop and implement a pressurized irrigation metering plan, including smart metering, to promote water conservation throughout the City. Determine viability of a water recycling program.
QUALITY OF LIFE This directive speaks to the importance of balancing necessary and inevitable growth and development with those qualities and characteristics that originally attracted residents to American Fork. American Fork places prime importance on providing and preserving adequate open space and high- quality public facilities for residents to live, work and play.
Initiatives Complete construction of phase IV of Art Dye Park, including parking around baseball fields and grant funding for park trail improvements. Evaluate the best use for undeveloped portion of Art Dye. Acquire land south of I-15 for parks and public facilities by engaging with a realtor to explore spaces that fit in park and fire service master plans by focusing on a regional park, third fire station, and Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) water pump station.
6 Packet Pg. 77 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Introduction Budget Message
Mayor, City Council, and Citizens of American Fork City,
We are pleased to provide the American Fork City budget for fiscal year 2022 for your review. The 2022 fiscal year, which begins July 1, 2021, and ends June 30, 2022, represents the estimated annual revenues and expenses throughout each fund within the budget. This budget has been prepared using budgetary practices and techniques recommended by the Government Finance Officers Association (GFOA). As required by State law, the adopted budget is balanced, meaning governmental expenditures will not exceed governmental revenues. In addition, the prepared budget also complies with City Code Sec. 3: Statutory Provisions Regulating Budget, Financial Reporting, and Auditing. All matters with respect to adoption of a budget, financial reporting, and auditing shall also be conducted within the City pursuant to the requirements of the Uniform Fiscal Procedures Act for Utah Cities, as contained in Chapter 6 of Title 10 of the Utah Code Annotated, 1953, as amended.
At the outset of the COVID-19 pandemic last year, staff projected general revenues to decrease by eighteen percent due to potential mandated closures, high unemployment figures, and pessimistic economic forecasts. Despite the challenges presented by the virus, American Fork’s local economy has remained strong. Although revenue estimates in fiscal year 2021 are currently projected to outpace original projections, the City remains conservative in its fiscal year 2022 general revenue projections, recognizing the continued constraints of COVID-19 and current economic uncertainties due to rising inflation and cost of goods and services.
As part of the planning and prioritization efforts for the fiscal year 2022 budget, a significant focus has been placed on improving infrastructure, providing water sustainability through infrastructure and preservation, and upholding superior levels of service in public safety. Please consider the following highlights:
PUBLIC SAFETY Public safety continues to be a top priority for both the City Council and staff of American Fork City. The Fire and Rescue Department is seeing an ever-increasing number of ambulance transport calls. Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) In fact, approximately 78 percent of the Department’s calls are medical-related. This increase in call volume has led to increased wear and tear on the City’s first-out ambulances, and the high number of calls adds additional workload-related stress on employees. The budget includes the addition of five Firefighter/Paramedics and the replacement of one ambulance.
7 Packet Pg. 78 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Introduction Budget Message
American Fork police department’s dedicated, professional Law Enforcement Officers are responding to an increasing number of calls. To ensure our officers can provide timely service and address the community’s needs, the budget includes hiring two additional Police Officers and one Police Detective. Three additional police vehicles will be added, and five vehicles will be replaced.
WATER IMPROVEMENT AND PRESERVATION Water system improvement projects in the amount of $24 million are immediately necessary to provide adequate fire protection and culinary water services to high-growth areas. Several segments of the project will replace dilapidated mainlines which routinely suffer from system outages due to breaks and leaks. This project will also replace old and undersized main line pipes with larger ductile iron pipe along the network backbone of the culinary water system. New pipe sizes will range from 18" to 36" in diameter, depending on location. The project will be completed in four segments, but all four segments are needed for the project to be able to deliver the needed water to areas of high growth and affordability. Work includes installing new culinary service connections and fire hydrants within the project area. Construction for segments one and two are underway and design for segments three and four are nearing completion. The remaining project balance of $12,908,000 is included in the fiscal year 2022 budget.
To promote water conservation and comply with state mandates, the City is proposing $7,200,000 in metering improvements for pressurized irrigation throughout the City, with a grant to fund up to $1.5 million of the proposed project costs. This is a multi-year project with total project costs estimated at $15 million, including the addition of smart metering to allow for real-time data on water usage and billing.
To buffer and strengthen City supply sources in time of drought, American Fork City is also exploring the feasibility of a water recycling program. Costs for a feasibility study and design are proposed in the amount of $2 million.
INFRASTRUCTURE Several capital projects are included within the framework of the fiscal year 2021-2022 budget.
Currently, Fire Station 51 is the busiest fire station in Utah County that responds out of a single station. The Fiscal Year 2022 budget includes $8,500,000 to build a second public safety station with integrated police shooting range in the northeast portion of the City. Once complete, the new Station 52 will be able to effectively service the northeast portion of the City providing adequate response times to this area of the City. Station 52 will also serve the 10,000 residents in the City of Cedar Hills. Funding has Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) been secured and land purchase negotiations are underway.
The City funds a comprehensive pavement management and preservation plan through several funding sources including the Utah Department of Transportation allocation of Class B and C Road Funds, a fourth quarter cent sales tax dedicated to roads and transit approved by the Utah County Tax Commission beginning April 1, 2019, and a discretionary allocation of property tax. The City has adopted a holistic approach to road improvements, opting to repair or replace infrastructure under the roads as needed. During fiscal year 2022, $4,685,106 is dedicated to funding the infrastructure management plan,
8 Packet Pg. 79 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Introduction Budget Message including $2,621,214 is budgeted for road improvements, $1,182,613 for water system improvements, $719,679 for storm drain, and $161,600 for sidewalks.
Other projects of note are listed as follows: 700 North Connector Road – estimated cost $1,923,000 300 West Pacific Drive Improvements - $850,000 Sam White Lane Widening - $1,643,786 Open Space Land Purchase - $3,000,000
CHALLENGES AND OPPORTUNITIES It is an exciting and great time to live and work in American Fork. The City is at a crossroads as we are experiencing unprecedented residential and commercial growth. The City is making well-informed, calculated and conservative decisions using a myriad of economic and pecuniary data as we look to the future. Fortunately, American Fork is an economic hub of Northern Utah County with a diversified community, low unemployment, and varied industry base. The City is well positioned to mitigate multi- faceted economic uncertainties as the nation heals from the COVID-19 pandemic.
As we look to the future to eventual build-out, staff is striving to be strategic with the many needs departments face. Timing and funding are key to providing the capital needs for all departments to serve the citizens in the most efficient and effective way. Although department needs outweigh current resources to fund these projects, only the most critical were included in this budget. These deferred requests will need to be addressed in upcoming budgets, reevaluated for potential reduced costs, and aligned with the strategic goals set by City Council.
We extend sincere appreciation to the City’s elected officials, dedicated employees, administration, and stakeholders participating in this important process. This document could not have been prepared without their dedicated service and input. We look forward to the continued collaboration with the Mayor and City Council, City staff, and American Fork residents.
Thank you for taking the time to read through and understand the 2021-2022 budget. The priorities of the budget target the priorities of our community and address the impacts of the recent economic difficulties. We welcome your questions, input, and ideas as we finalize the budget process. The Mayor and City Administrator are available to discuss any concerns or input you may have. Thank you for your trust and allowing us to serve you and your family. Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Sincerely,
David H. Bunker City Administrator
9 Packet Pg. 80 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Introduction Community Profile
American Fork City, incorporated in 1853, covers a land area of approximately 10.38 square miles. The City lies in the northern portion of Utah County, between two of the state’s largest population areas, Salt Lake City (approximately 28 miles north) and Provo City (approximately 12 miles south). The U.S. Census estimates American Fork’s population to be 33,161.
SETTLEMENT American Fork was settled in 1850 by Mormon pioneers and incorporated as Lake City in 1853. Settlers changed the name from Lake City to American Fork in 1860, due to the river that runs through the City and to avoid confusion with Salt Lake City. In the 1860’s American Fork established a public school, making it the first community in the territory of Utah to offer free public education to its citizens.
During World War II the town’s population expanded when the Columbia Steel plant was built. The City’s annual summer celebration is still called “Steel Days” to honor the economic importance of the mill, which closed in 2001.
EDUCATIONAL OPPORTUNITIES There are a number of higher education institutions located in the state. These include Brigham Young University, Utah Valley University, University of Utah, Utah State University, Weber State University, Southern Utah University, Snow College, Dixie State University, and Salt Lake Community College. Alpine School District is located within the City’s boundaries, and the City takes great pride in the American Fork High School (AFHS). AFHS was ranked as one of the top-scoring 25 high schools in Utah, and has many successful athletic teams. The American Fork High School marching band is one of the nation’s top marching bands, having been invited to parades and celebrations across the nation, including the Rose Parade and former President George W. Bush’s second inauguration parade.
MEDICAL American Fork Hospital INSTITUTIONS The City built a hospital in 1937. A new facility was built Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) in 1950, which was sold to Intermountain Healthcare in 1977, which in turn replaced that hospital with a new facility in 1981. The hospital recently underwent a significant expansion that included construction of an 84,000 square foot hospital addition and an 85,400 square foot multispecialty clinic. In addition to the hospital, American Fork has several medical clinics and physicians; the City has become a major medical provider for northern Utah county.
10 Packet Pg. 81 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Introduction Community Profile
DEMOGRAPHIC PROFILE $30,000 Per Capita Income Population 2010 ...... 26,263 2010-2019 Population 2019 ...... 33,161 $25,000 Households ...... 8,866 $20,000 Persons per households ...... 3.38 Median home value ...... $286,800 $15,000 Median household Income ...... $77,857 $10,000 ECONOMIC DEVELOPMENT The City recognizes the need to develop the City’s $5,000 economic base to provide necessary services, such $- as roads, recreation, and public safety to its citizens. The City has a mix of retail, light manufacturing, professional office, and commercial space. Located along Interstate 15, “The Meadows,” a large shopping and entertainment center located in American Fork, provides a substantial tax base for the City and has become a destination hub in Utah County. The City is also home to a number of automotive dealerships, including Doug Smith Autoplex, Ken Garff Ford, Ken Garff Chevrolet, National Buick GMC, Velocity Auto Sales, Kentson Car Company, Watts Automotive, and many others. The City has been able to successfully use its Redevelopment Agency to redevelop areas in the City. The City currently has one active project area. The Egg Farm EDA project area has attracted a number of major employers in the City and is the location of the North Pointe Personal Business Park. Overall Income - Per Capita assessed values have Calendar Population Federal AGI Personal Unemployment increased 13,095% Year (1) (2) Income (1) Rate (3) between 1999 and 2017. 2011 27,108 $572,954,688 $21,136 6.3% The City is actively 2012 27,405 $583,096,185 $21,277 5.0% pursuing creation of a 2013 27,922 $597,167,814 $21,387 4.3% Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Community 2014 28,235 $603,410,185 $21,371 3.5% Reinvestment Area 2015 28,308 $618,275,028 $21,841 3.3% (CRA) in the southwest 2016 28,770 $637,571,970 $22,161 3.1% portion of the City near 2017 29,527 $676,286,408 $22,904 2.9% the FrontRunner station 2018 32,519 $798,373,969 $24,551 2.8% to facilitate growth in 2019 33,131 $915,243,875 $27,625 2.5% (1) U.S. Census Bureau that area. (2) Tax.utah.gov/econstats/income/federal-returns (3) U.S. Bureau of Labor Statistics
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Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
12 Packet Pg. 83 5.6.c
Budget and
Financial
Overview Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
13 Packet Pg. 84 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Budget and Financial Overview Budget Process and Overview
American Fork City’s budget process complies with the Utah Fiscal Procedures Act. The City seeks to maintain budgetary control by monitoring monthly revenues and expenditures and by holding each department responsible for costs incurred within budgeted limits. Financial American Fork River information and reports are provided to the City Administrator, department directors, department leads, and other City staff to assist them in monitoring expenditures and keeping expenditures within approved limits. In addition, the City Council is provided a monthly budget versus actual report, and all transactions are uploaded to the state of Utah’s transparency website monthly.
The fiscal year 2020-2021 budget was developed in compliance with state law and was approved by the City Council after a public hearing was held. The proposed fiscal year 2021-2022 budget for each division, department, and fund includes actual expenditures for the prior year, the current year’s estimated financial information and amended budget, and the proposed budget for the coming fiscal year. The City Council shall approve the fiscal year 2021-2022 budget after thoroughly reviewing policy issues related to the budget and proposals to assist the City in achieving program objectives for the upcoming year. The budget process is intended to provide an opportunity for public participation and full disclosure to the residents of American Fork as to the intent of the City Council in funding the City’s various programs and services.
BASIS OF BUDGETING Accounting Budgeting The City’s proprietary funds (enterprise and Fund Type Basis Basis internal service) are budgeted on a modified Modified Modified accrual basis, but reported in the City’s General Fund Accrual Accrual Comprehensive Financial Report on a full Special Modified Modified accrual basis. The City’s internal monthly Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Revenue Funds Accrual Accrual reporting for these funds is done on a modified accrual basis, with year-end Capital Projects Modified Modified adjustments to present statements on a full Funds Accrual Accrual accrual basis for the CAFR. The major year- Debt Service Modified Modified end adjustments include: Capitalizing fixed Funds Accrual Accrual assets purchased during the year, reversing Proprietary Modified principal debt payments, recording Funds Full Accrual Accrual depreciation, and recording developer contributions.
14 Packet Pg. 85 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Budget and Financial Overview Budget Process and Overview
BUDGET AMENDMENTS Budget amendments are made only with the approval of the City Council upon recommendation by the Finance Director and City Administrator. Financial controls are intended to be a resource for effective financial management, rather than a barrier to achieving results that are consistent with the City’s overall mission. At the same time, the City must comply with the Utah Fiscal Procedures Act and may not expend monies in excess of those authorized by the City Council. The City Council has authority to transfer budget appropriations between individual departments of any budgetary fund. The Finance Director has authority to transfer budget appropriations between line items within any department of any budgetary fund. Budgets may be amended throughout the fiscal year. The City Council may amend the budget after holding a public hearing, giving residents at least seven days’ notice. A copy of the proposed budget amendment shall be made available to residents for their review ten days before the public hearing.
BUDGET TIMELINE The following are the procedures and timeline followed by the City in the budget process: The City solicits a community survey to residents to gauge resident satisfaction and December to enlist top priorities and issues residents are facing regarding city services. Revenue projections for all funds are made after reviewing current budget year December- revenue collection trends, state of Utah revenue projections, and consultation with January the Finance Director, City Administrator, and Department Heads. January Department Heads submit proposed budgets to the Finance Director. A retreat is held with the Mayor, City Council, Department Heads, and other key February staff to outline priorities, goals, and initiatives for the upcoming budget year. Between the retreat and adoption of the tentative budget, staff presents several budget work sessions to the Mayor and City Council highlighting each fund within March-April the budget. These meetings are open to the public to facilitate budget discussions and give the Council and public a chance to ask questions and provide feedback and input. A budget open house is held for the public to answer any questions and solicit feedback regarding the upcoming year’s budget. During this meeting, a budget in brief is published and reviewed. During the first City Council meeting in May, a May tentative budget is presented to the Council. The budget document includes the
proposed amounts to be spent for operating needs of each department as well as Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) capital needs for all fund types. On or before June 30, a balanced budget is adopted for the fiscal year beginning July 1 after a public hearing is held to receive input from the residents of American Fork on all aspects of the proposed budget. The hearing is advertised in a local June newspaper at least seven days before it is held, and budget documents are available for inspection at least ten days prior to the public hearing. In addition, the City Council adopts the Certified Tax Rate by June 22nd to be used by the City for property tax (assuming no proposed property tax increase).
15 Packet Pg. 86 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Budget and Financial Overview Budget Process and Overview
Throughout the fiscal year, budgetary control is maintained at the department level after the budget is approved by the City Council. The Finance Director has the July-June authority to transfer budget appropriations between individual line items within any department of any budgetary fund. All other amendments must be approved by the City Council after a public hearing.
COMMUNITY INPUT The budget process begins each December with a customer satisfaction survey. Residents who responded to the survey listed ensuring a safe community, managing growth and improving and repairing roads as the top three priorities.
The City Council takes the community input to develop the strategic goals for the coming budget year, which sets the tone and priorities for which all budget decisions are made.
BUDGET OVERVIEW Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) The comprehensive Annual City Budget is a combination of all the individual funds, which include general, enterprise, special revenue, and capital projects funds. The graphs below break down the budget by fund and expenditures type, respectively, by the percentage of the total budget. The individual funds generally serve a distinct purpose or will cover the costs of operation for specific departments. The total combined City Budget for Fiscal Year 2022 is $103,445,213 for all funds. The Total Budget by Fund Type graph below shows the majority of the City’s budget, $45,757,327 or 44%, is comprised of enterprise funds. These funds include utility funds (water, sewer, storm drain and sanitation) and are supported by user fees. The City’s general fund accounts for all resources that are
16 Packet Pg. 87 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Budget and Financial Overview Budget Process and Overview not restricted to specific purposes. The General fund is 25% of the total budget and pays for services such as police, fire, parks, and recreation. Total Budget by Fund Type Total Budget by Expenditure Type
Special Revenue Capital Projects Funds, 5,738,662 Funds, 22,277,909 Other Funds, Operations, 3,950,684 $22,383,329
Personnel, Capital General Fund, $21,717,338 Enterprise 25,720,631 Investments, Funds, $53,802,535 45,757,327
Debt Service, $5,542,011
The Total Budget by Expenditure Type graph above shows most expenditures are capital in nature. These capital projects include, but are not limited to, a new fire station, waterline upsizing and improvements, an infrastructure maintenance plan, and pressurized irrigation metering. Of the total budget, 21% of expenditures are for personnel, which include police officers, firefighters, streets crew, park staff, administration, and more.
BUDGET CHANGES Minor changes occurred from the acceptance of the tentative budget on May 4, 2021 to the adoption of the final budget on June 22, 2021. The changes are as follows:
1. General Fund – Administration: the election filing period closed on June 8, 2021 for the November 2021 election. The city does not need to hold a primary election, thus reducing the election costs by $41,524. This savings was reallocated to public safety salaries for police and fire to provide a contingency for potential merit increases throughout the budget year.
2. Pressurized Irrigation – Public Works: in an effort to promote water conservation, City Council has Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) directed staff to hire part-time personnel to enforce water restrictions per the City Code. These positions will be seasonal and temporary with a total budget of $18,373 for salaries and benefits.
17 Packet Pg. 88 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Budget and Financial Overview Fund Types and Financial Structure
The City’s departments are organized groups with similar functions or programs to manage operations more efficiently. The City’s financial structure is organized into various funds within departments used for accounting and reporting. This provides a framework for the budget that is easier to understand. Most of this document is organized by department to provide budgetary information. All funds of the City are appropriated through the budget process.
GOVERNMENTAL FUNDS General Fund – Used to account for resources traditionally associated with a government which are not required legally or by sound financial management to be accounted for in another fund.
Special Revenue Funds Building Authority—Accounts for the construction of capital facilities within the City. Fitness Center Fund—Accounts for fees charged to users and expenditures dealing with the operation and maintenance of the City’s Fitness Center. PARC Tax Fund—Accounts for revenues received by the City from sales tax and expenditures (mainly grants) relating to the City’s Parks, Arts, Recreation, and Culture tax. Celebration Fund—Accounts for the activities of Steel Days, the City’s annual celebration. Redevelopment Agency Fund—Accounts for the activities of the Redevelopment Agency. The Agency is established to further redevelopment of certain City areas. For budgeting purposes, the City’s RDA funds are budgeted separately, but rolled together for financial reporting purposes. Downtown Redevelopment Fund—Used to enhance and promote the City’s core downtown area.
Debt Service Fund—Accounts for the accumulation of resources and payment of bond principal and interest from governmental resources.
Capital Projects Fund—Accounts for the construction of capital projects of the City. Impact fees, grants, bond proceeds, transfers from other funds, and interest earnings are the principal sources of funding. The City, for budgeting purposes, separates the City’s capital projects funds, but reports them as a single column in the financial statements.
Permanent Fund Perpetual Care Fund—Accounts for funds received for the perpetual care of the City’s cemetery.
PROPRIETARY FUNDS Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Enterprise Funds Culinary Water and Secondary Water Fund—The culinary and secondary water funds account for the City’s water operations. For financial reporting purposes, these funds are rolled together, but are budgeted separately. Sewer Fund—Accounts for construction and maintenance of the City’s sewer system. Storm Drain Fund—Used to track revenue from a monthly fee paid by City residents and businesses for the construction and maintenance of the City’s storm drain system. Sanitation and Recycling Fund—Accounts for the activities of the City’s sanitation and recycling operations.
18 Packet Pg. 89 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Budget and Financial Overview Fund Types and Financial Structure
Internal Service Funds Fleet Fund—The fleet fund accounts for the acquisition and maintenance of the City’s vehicle fleet. This fund is accounted for as an internal service fund. Information Technology Fund—Accounts for the acquisition and maintenance of the City’s information technology. This fund is accounted for as an internal service fund.
The following is a graphical representation of the funds subject to appropriation that make up the City’s financial structure:
Fund
General
Building Fitness Center PARC Tax Celebration
Authority Fund Fund Fund Fund
Funds Downtown Special Business Park Egg Farm Revenue Redevelopment East Side RDA RDA EDA Fund
General Capital Bond Capital Capital Meadows Equipment
Projects Fund Projects Fund Fund
Funds Capital
Projects Park Impact Road Impact Fire Impact Police Impact Fee Fund Fee Fund Fee Fund Fee Fund
Governmental Funds
Fund
Permanent
Sanitation/ Culinary Water Secondary Storm Drain Sewer Fund Recycling Fund Irrigation Fund Fund Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Fund
Funds Culinary Secondary Sewer Impact Storm Drain Broadband
Enterprise Water Impact Irrigation Impact Fees Impact Fees Fees Fund Fund Fees Funds Fund Fund Funds
Fleet Information Proprietary Fleet Capital Technology Operations Fund Fund Fund Fund Service Internal
19 Packet Pg. 90 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Budget and Financial Overview Fund Types and Financial Structure
The following chart shows the relationship between funds and operational departments. Departments are further broken down into divisions in the General Fund:
Governmental Funds Proprietary Funds
General Special Capital Internal Enterprise Projects Fund Revenue Service Funds Funds Funds Funds
Executive Building General Fleet Culinary Water Authority Fund Capital Maintenance and Secondary Legislative . Administration Projects Fund and Operations Irrigation . All departments Fund Funds
Administration Fitness Center . All departments . Public Works . Administration Capital . Engineering . Recorder Fund . Water . Finance . Recreation Equipment Fleet Capital . Legal Fund Fund . All departments . All departments Sewer and PARC Tax Storm Drain Community Fund Funds Park Impact Information Services . Legislative . Public Works . Administration Fee Fund Technology . Engineering . Human . Administration Fund Celebration . Sewer Resources . Parks . All departments . Storm Drain . Parks & Harbor Fund . Administration . Cemetery Road Impact . Library Sanitation and . Communications Fee Fund RDA/EDA . Public Works Recycling Funds Police Funds . Administration Fire Impact . Administration . Planning Fire & Rescue Fee Fund . Fire Broadband Public Works Fund . Administration Police Impact . Broadband . Building and Fee Fund Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Grounds . Police . Engineering . Streets Bond Capital . Building Projects Fund Inspection . All departments Recreation
Planning
20 Packet Pg. 91 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Budget and Financial Overview Revenue Overview
The first step in building the budget is to determine the estimated revenues for the budget year. American Fork City receives revenue from a variety of sources. The principal revenue sources are property taxes, sales taxes, permits and licensing and charges for services and user fees. The City revenues in this section are generally organized by:
1. State authorized revenues 2. Franchise fees 3. Charges for services 4. Other miscellaneous revenues 5. Other funds
The revenue section provides basic information about revenues sources that exceed $100,000, excluding impact fees. Each of the following revenue sources includes the fund number, responsible department, current formulas and rates or methods received, authorized uses and revenue history and projections:
Property tax Fitness Center Sales & use tax PARC Tax Energy sales & use franchise tax Culinary water fund Municipal telecommunications license tax Secondary irrigation fund Cable television franchise tax Sewer fund Class C road funds Storm drain fund Licenses and permits Sanitation & recycling fund Charges for services Redevelopment Agencies
PROPERTY TAX Property Tax is Ad Valorem Tax levied against the taxable value of property. The rate is applied to the most recent taxable assessed value. Taxable assessed value equals total assessed value less allowable exemptions.
Property tax is American Fork’s second largest Property Tax Summary source of revenue in the general fund, accounting for approximately 15.4 percent of general fund revenue. Relevant factors in the preliminary Current Tax Rate (2021‐2022) – 1.687% property tax forecast include changes to the certified tax rate, property tax appreciation (or Authorized Uses – unrestricted General Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) depreciation), and new growth. Fund, Capital Projects, and Debt Service In order to understand property tax in Utah, it is necessary to understand a section of Utah state Method Received – Distributed by law known as “truth in taxation.” Each county in Utah County Treasurer on a monthly the state is responsible for administrating basis. A final reconciliation for the property taxes. Each June, Utah County submits prior year occurs each March. to the City a certified tax rate, a rate that will generate the same amount of revenue as the
21 Packet Pg. 92 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Budget and Financial Overview Revenue Overview previous year plus any new growth. The certified tax rate does not provide for Where to Property Taxes Go? additional tax revenue due to increased 70% valuation of existing property. If the City chooses to adopt a tax rate higher than the 60% certified tax rate, state law has specific 50% requirements for newspaper advertisements and public hearings from 40% which the name “truth in taxation” is 30% derived. The last time American Fork adopted a rate higher than the certified rate 20% was fiscal year 2007-2008. This increase was set aside for road improvement and 10% repair, which is recorded in the capital 0% projects fund. In addition, the City 0.6744 0.1906 0.1202 0.0472 assesses a for debt service portion of property on General Obligation Bonds previously Alpine American Utah Other approved by voters. Although the total tax rate School Fork City County Special during the Fiscal Year 2020-2021 for American District Districts Fork property owners was 1.0324%, only 18.5 percent or .1906% was received by American Fork City. The remaining allocations went to Alpine School District, Utah County, Central Utah Water Conservation District, and other districts.
For fiscal year 2021-2022, the City is proposing to accept the Certified Tax Rate of .001687. However, due to increasing costs of providing services and the need to address crucial core services deficiencies, the City may need to increase tax revenue in the future. The following chart shows the City’s base property tax rate relative to other Utah County cities for 2019.
Property Tax Rate by City
$800 Tax per Household based on Median 0.003500 $700 Home Value 0.003000 Median Tax per Household $600 0.002500 $500 Rate
0.002000 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) $400 0.001500 $300 $200 0.001000 $100 0.000500 $- -
22 Packet Pg. 93 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Budget and Financial Overview Revenue Overview
SALES TAX Sales tax in Utah County is a consumption tax Sales Tax Summary imposed on the sale of goods and services purchased at the retail level. The tax is collected and remitted by businesses/retailers on a regular basis. Sales tax is the Current Tax Rate (2021‐2022) – largest revenue source for the City, compromising 7.25%; see distribution table below approximately 38 percent of general fund revenues. Sales tax revenues are forecasted utilizing existing Authorized Uses – unrestricted collection trends, state budget forecasts, economic General Fund, Capital Projects forecasts, and other economic data which may (transportation Infrastructure influence the level of sales tax within the City. portion), and PARC Fund
On December 18, 2019, the Utah County Method Received – collected and Commission voted to implement a quarter cent sales distributed by the Utah State Tax tax increase to fund roads and transit. On July 1, Commission on a monthly basis. 2019, and afterward, 20 percent of this revenue will Distribution is two months after go to Utah County, 40 percent will go to American Fork City, and 40 percent will go to the Utah Transit collection at point of sale. Authority (UTA). This additional sales tax allocation will be recorded in the Capital Projects Fund to be used for the City’s Pavement Management Program.
Sales Tax Allocation Rate State of Utah 4.85% * Of location option tax collected (1.00%), 50% is American Fork City* 1.00% distributed to the City. The remaining 50% is Mass Transit 0.55% collected in a statewide pool and then allocated to each local jurisdiction based on each City’s 0.25% Utah County population as a percentage of statewide population. County Airport, Highway, Mass Transit 0.25% Transportation Infrastructure** 0.25% **20% distributed to Utah County, 40% to American PARC (Parks, Arts, Recreation, Culture) 0.10% Fork City, and 40% to UTA beginning July 1, 2020. Total 7.25% To be used for transportation projects.
Sales Tax Revenue 2021-22 Estimate
2020-21 Estimate Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) 2019-20 2018-19 2017-18 Sales Tax 2016-17 PARC Tax 2015-16 Transportation Sales Tax 2014-15 2013-14 $- Millions $5 $10 $15
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FRANCHISE TAX Franchise fees are levied on utilities that operate within the City’s geographical boundaries as Franchise Tax Summary outlined in state statute. Three types of utility Current Tax Rate (2021‐2022): franchise taxes are collected in American Fork Energy – 6% City. Telecommunications – 3.5% Energy Sales & Use Tax - levied on electric Cable TV – 5% and gas utilities and has a maximum allowable rate of 6%. The electric and natural gas Authorized Uses – unrestricted General utilities tax is remitted to the City by Fund Dominion Energy (formerly Questar Gas) and Pacificorp (parent company of Rocky Method Received – Electric and Cable Mountain Power) on a monthly basis. franchise tax is collected and Telecommunication Tax - business distributed by the utility provider on a providing telecommunication services is monthly and quarterly basis, required to have a Telecommunication respectively. Telecommunications Franchise Agreement with the City. These franchise tax is distributed by the Utah agreements ensure the collection of the tax State Tax Commission equal to 3.5% of revenue earned from land line and cellular services in American Fork goes to the City. The long-term trend is declining revenues due to lower-priced cell phone plans and residents discontinuing their landline phones. Cable Television Tax - Any entity in American Fork City providing cable television services is subject to this tax. As of fiscal year 2021-2022, the only entity providing this service is Comcast (also known as Xfinity). As Franchise Tax Revenues of fiscal year 2020-2021, the 2021-22 Estimate current rate is 5%. Revenue is projected to decrease in fiscal 2020-21 Estimate year 2021-2022 due to “cord 2019-20 cutting,” a phenomenon 2018-19 where customers replace 2017-18 cable television with streaming or internet video Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) 2016-17 services (which are not 2015-16 subject to the cable TV tax). 2014-15 Comcast (Xfinity) collects and remits the 5% fee to the 2013-14 City on a quarterly basis. Thousands $- $500 $1,000 $1,500 $2,000 $2,500
Energy Tax Telephone Tax Cable Tax
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LICENSES AND PERMITS Licenses and permits are fees collected to provide the respective service. Permits are collected for Licenses and Permits Summary several items, including building permits, sign permits, burn permits, landlord permits, and Current Rate (2021‐2022): special events. License fees are collected for dog Rates are set in a separate fee licenses (passed through to the North Utah Valley schedule available on the City’s Animal Services Special Service District), and alarm licenses. Rates are set in a separate fee website or at City offices. schedule available on the City’s website or at City
offices. Authorized Uses – unrestricted General Fund American Fork continues to see increased interest in developing within the City. In addition, the City Method Received – License and permit is expecting rapid growth of the southwest portion fees are collected by the City as of the City in upcoming years. Business license permits are applied for and services fees were decreased during fiscal year 2017-2018, are received. which led to a 40% decrease in business license fee revenue. Much of this change was due to legislative changes made at the state level.
Licenses and Permit Revenue $1,600,000
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
$200,000
$- 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 Estimate Estimate
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CHARGES FOR SERVICES The City collects a variety of fees for services rendered. Examples of these include: Cemetery fees, ambulance fees, leases, Cedar Hills police and fire contract, and a variety of development services fees. In addition, an administrative charge is charged to various departments to compensate for services provided by other funds. For example, accounting Charges for Services Summary and payroll is paid out of the General Fund, but its services are used by multiple funds. Current Rate (2021‐2022): Rates are set in a separate fee The City has realized an increase beginning fiscal schedule available on the City’s year 2020 due to the City of Cedar Hills fire website or at City offices. contract beginning July 2019 and increased ambulance billing revenue. Both revenue Authorized Uses – unrestricted General increases are already dedicated to providing fire Fund service to Cedar Hills City and increasing ambulance transport personnel. The City Method Received – Charges for experienced a decrease in recreation fees based impacts of COVID-19 pandemic in fiscal year services are collected by the City as 2020 and is starting to see the level of services permits are applied for or services are return to pre-pandemic levels. The dramatic rendered. The City’s ambulance billing decrease in charges for services revenue between contractor employs the use of a fiscal year 2017 and fiscal year 2018 is due to collection agency on past due billings. sanitation, recycling, and utility late fee revenue being moved to an enterprise fund. Charges for Sevices Revenue $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) $3,000,000 $2,000,000 $1,000,000 $- 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 Estimate Estimate
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CLASS C ROAD ALLOTMENT The Class B and C road system funding program was established by the Utah legislature in 1937 as a means of providing assistance to cities and counties for the improvement of roads and streets throughout the state. This program is funded through 30% of the state highway user taxes and fees. Funds are distributed 50% based on population and 50% on weighted road miles. Revenues are estimated Class C Road Allotment Summary based on historical trends and guidance provided by UDOT (Utah Department of Transportation) Current Rate (2021‐2022): and MAG (Mountainland Association of Funds are distributed 50% based on Governments). The City’s Public Works division population and 50% on weighted road sends updated road miles to UDOT yearly. miles. Prior to fiscal year 2018-2019, revenue was recorded in the general fund and was used for Authorized Uses – restricted road street maintenance. To mirror the Infrastructure maintenance and improvements Management Plan, Class C Road Funds are now allocated to the Pavement Management Plan in the Method Received – Utah Department Capital Projects Fund. With this change, however, of Transportation (UDOT) makes a bi‐ other revenue sources must be used to fund street monthly distribution. maintenance and repair expenditures in the general fund. Due to the formula used to calculate the allocation, the American fork has received less proportionate funding as other cities are increasing their road miles at a faster pace than American Fork. Therefore, revenues are anticipated to be slightly less in fiscal year 2021-2022 than the last three fiscal years’ service levels.
Class C Road Allotment Revenue $1,400,000
$1,200,000
$1,000,000
$800,000 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
$600,000
$400,000
$200,000
$- 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 Estimate Estimate
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FITNESS CENTER FEES The Fitness Center Fund accounts for the activities of the City’s fitness center. Fitness Fitness Center Revenue Summary center revenue is projected using a number of methodologies, including trend analysis, current Current Fees (2021‐2022): fee schedule rates, class participation, and Fees are set in a separate fee schedule available programming space. Most of the available on the City’s website or at center’s revenue comes from user charges. City offices.
For fiscal year 2021-2022, approximately 29% of Authorized Uses – All collected funds the center’s operating expenditures are subsidized are used to operate the fitness center. by the general fund (subsidy not included below), up from 25% in previous years. The center’s Method Received – The majority of the general fund subsidy has been increasing faster center’s revenue comes from user than fitness center revenues. The City proposed a 2-3% increase in fees to address the increasing charges for programming and use of costs of services and to bridge the subsidy gap. the facility. The large increase in FY2015 revenue is due to an insurance payment received for damage. The fiscal years 2019-2020 and 2020-2021 estimated revenues were down due facility closures as a result of the COVID -19 restrictions, and fiscal year 2021-2022 is expected to see increased service levels as more people are using the fitness center post-pandemic.
Fitness Center Revenues $2,500,000
$2,000,000
$1,500,000
$1,000,000 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) $500,000
$- 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 Estimate Estimate
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CULINARY WATER AND PRESURIZED IRRIGATION RATES The Culinary Water Fund accounts for the culinary water distribution system of the City and the Pressurized Irrigation Fund accounts for the secondary irrigation distribution system of the City. Both the water and irrigation revenues are projected using several methodologies, including trend Water Rates Summary analysis, connection estimates (tied with new building permits), water rate studies, and weather Current Rate (2021‐2022) – Rates are forecasts. Predicted rate increases are also set in a separate fee schedule available factored into future estimates. on the City’s website or at City offices. The City is seeing small year over year increases
due to population growth, however, fluctuations Authorized Uses – All collected funds from year to year depend on weather conditions are restricted to use within the and usage. Water users receive monthly utility Culinary Water Fund and Pressurized billing statements from the City and meters are Irrigation Fund, respectively. currently read quarterly. All collected funds are restricted to use within their respective funds. Method Received – Water users receive monthly utility billing A rate study was performed in fiscal year 2018- statements from the City. Meters are 2019 that resulted in the adoption of water rate currently read quarterly. increases on May 8, 2019. Resolution 2018-05- 16R incorporated biannual rate increases every other year for base rates and user rates through fiscal year 2022-2023.
Water Rate Revenue $7,000,000 Culinary Water Pressurized Irrigation $6,000,000
$5,000,000
$4,000,000
$3,000,000 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
$2,000,000
$1,000,000
$- 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 Estimate Estimate
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SEWER AND STORM DRAIN RATES The Sewer Fund accounts for the sewage collection systems of the City for its residents. The Sewer and Storm Drain Rates Storm Drain Fund accounts for the maintenance, cleaning, inspection, and construction of storm Summary drain infrastructure within the City. Rates are set Current Rate (2021‐2022) – Rates are in a separate fee schedule available on the City’s set in a separate fee schedule available website, at City offices, or in this budget on the City’s website or at City offices. document.
Authorized Uses – All collected funds Sewer revenue is projected using several are restricted to use within the Sewer methodologies, including trend analysis, connection estimates (tied with new building Fund and Storm Drain Funds, permits), utility rate studies, and projected respectively. culinary water consumption. Approved rate increases are also factored into future estimates. Method Received – Utility users Sewer users receive monthly utility billing receive monthly utility billing statements from the City. The sewer rate charged statements from the City. to residents is adjusted yearly based on culinary water usage. All collected funds are restricted to use within the Sewer and Storm Drain funds, respectively.
Sewer and Storm Drain Revenue $7,000,000 Sewer Storm Drain $6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
$1,000,000
$- 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 Estimate Estimate
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SANITATION AND RECYCLING RATES The Sanitation and Recycling Fund accounts for the revenue and expenditures of providing Sanitation and Recycling Revenue sanitation and recycling services to the residents Summary of the City and internal City departments. The City contracts with an outside provider (currently Current Rate (2021‐2022) – Rates are Republic Services) for these functions. Rates are set in a separate fee schedule available set in a separate fee schedule available on the on the City’s website or at City offices. City’s website, at City offices, or in this budget document. Authorized Uses – All collected funds are restricted to use within Sanitation Sanitation and recycling fund revenue is projected Fund, respectively. using several methodologies, including trend analysis, new accounts, and rates charged by the Method Received – Utility users City’s outside providers. Predicted rate increases receive monthly utility billing from external providers are also factored into statements from the City. future estimates. Sanitation and recycling users receive monthly utility billing statements from the City. All collected funds are restricted to use within the Sanitation and Recycling fund.
Sanitation and Recycling Revenue $1,800,000 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) $200,000 $- 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 Estimate Estimate
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TAX INCREMENT REVENUE Tax increment is a property tax collected as a result of increased valuation within a redevelopment area. The City has several redevelopment areas as follows: The East Side RDA fund accounts for activities of the East Main RDA Project Area created in Tax Increment Revenue Summary 1992 (triggered in 1994). The City received its last tax increment distribution in fiscal year 2018. The City will continue to receive tax Current Tax Rate (2021‐2022) – increment “haircut” monies through FY2024. Revenue is dependent on the All collected funds are used for activities within incremental property valuation the East Main RDA project area. determined at the adoption of the The Business Park RDA fund accounts for various project areas. activities of the North Valley RDA Project Area created in 1987 (triggered in 1995). The City Authorized Uses – All collected funds will receive its last tax increment distribution in are used for activities within their fiscal year 2019. The City will continue to respective project areas. receive tax increment “haircut” monies through FY2024. All collected funds are used for Method Received – Utah County activities within the North Valley RDA project collects and distributes tax increment area. and haircut monies on a yearly basis. The Egg Farm EDA fund accounts for activities of the Egg Farm EDA Project Area created in 2001 (triggered in 2005). The City will receive its last tax increment distribution in fiscal year 2028, or sooner if the maximum cap is reached. The City is required to distribute 20% of tax increment received to affordable housing projects. All collected funds are used for activities within the Egg Farm EDA project area. Tax Increment Revenues $1,200,000 East Main RDA Business Park RDA Egg Farm EDA $1,000,000
$800,000 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) $600,000
$400,000
$200,000
$- 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 Estimate Estimate
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FUND BALANCE AND RESERVES General Fund (Adopted May 28, 2019) Purpose This policy, adopted May 28, 2019, strives to ensure the City maintains adequate fund balances and reserves in the General Fund in order to: Provide sufficient cash flow for daily financial needs. Secure and maintain investment grade bond ratings. Offset significant economic downturns or revenue shortfalls. Provide funds for unforeseen expenditures related to emergencies.
For purposes of this Policy, the definition of “reserves” is limited to committed, assigned, and unassigned fund balance categories as defined by Generally Accepted Accounting Principles (GAAP).
Amounts Held in Reserve The City will strive to maintain a minimum level of reserves in the General Fund equivalent to 2 months of regular operating revenues and a maximum reserve as allowed by state law (currently 25% of revenues, excluding other financing sources). This amount will be calculated by taking the General Fund revenues for the year (excluding other financing sources) and dividing by 6. Under no circumstances will fund balance be lower or higher than allowed by state law (limits per Utah Code § 10‐6‐116 are 5% minimum and 35% maximum). The amount in reserves will be calculated by adding the fiscal year ending committed, assigned, and unassigned fund balances less fund balance appropriated in the subsequent fiscal year.
The City will seek to achieve recommended minimum and maximum fund balances by increasing fund balance at least 10% a year until the 25% maximum is reached. Fund balance will be increased in years when revenues will exceed expenditures, or when the City has excess one-time revenues. In the case of revenues exceeding expenditures in excess of the 10% contribution, or if the City is at the 25% maximum, the difference will be transferred to the Capital Projects fund for future City Council appropriation. The fund balance policy is currently undergoing revisions to align the City’s maximum reserve of 25% with State’s recently adopted maximum of 35%.
In the event reserves are used resulting in a balance below the 2-month minimum, a plan for replenishment will be developed and included in the five-year financial forecast presented during the annual budget process. Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
Conditions for Use of Reserves The use of reserves shall be limited to unanticipated, non-recurring needs, or anticipated future obligations. Fund balances shall not be used for normal or recurring annual operating expenditures. The City Administrator is authorized to make recommendations to the City Council for use of reserves. A majority vote of the City Council will be required to use reserves. Any recommendation shall be accompanied by a proposal for the replacement of reserves to the City Council.
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Proprietary (Enterprise and Internal Service) Funds The state of Utah does not impose limits on the accumulation of fund balances in proprietary (enterprise or internal service funds) or special revenue funds. The City defines fund balance for proprietary funds as current assets minus current liabilities. The City strives to maintain a target reserve of 20 percent of revenues for the City’s enterprise funds. Internal service funds are designed to function on a cost- reimbursement basis and should not accumulate significant reserves. Reserves will be accumulated, however, for the purchase and replacement of capital assets.
Debt Service Funds Debt service reserve funds are established to protect bondholders from payment defaults. Adequate debt reserves are essential in maintaining good bond ratings and the marketability of bonds. The amount of debt reserves is established by bond ordinance for each fund in association with each bond issuance. At times, it may be desirable to use bond insurance rather than debt reserves. This is generally based on the recommendation from the City’s financial advisor.
DEBT MANAGEMENT State statutes limit the amount of General Obligation debt the City may issue for general purposes to 4 percent of the fair market value of the taxable property within the City’s general jurisdiction. An additional 8 percent of indebtedness may be issued for water or sewer projects when such utilities are owned or controlled by the City. The City’s revenue debt levels are to be limited by debt service coverage ratios (e.g., annual net pledged revenues to annual debt service) or credit rating impacts (e.g., additional bonds should not lower ratings) contained in bond covenants.
The City will not issue debt obligations or use debt proceeds to finance current operations. The issuance of long-term debt should only be considered when current revenues cannot be used to finance the project, or
are not sufficient, or Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) in cases where it is more equitable to finance the project over its useful life. Tibble Fork Reservoir The payback period American Fork Canyon of the debt should never exceed the estimated useful life of the capital project. An analysis of the effect of the issuance on the City’s debt ratio, as well as the impact on the City’s ability to finance future projects, should be prepared prior to
34 Packet Pg. 105 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Budget and Financial Overview Financial Policies the issuance of debt. In addition, the identification of a revenue source to cover debt service payments will be required. Principal and interest on all outstanding debt will be paid in full and in a timely manner. The payment of debt will be secured by the full faith, credit, and taxing power of the City in the case of General Obligation bonds, and the pledge of specified, limited revenues in the case of revenue bonds. Debt service payments should be analyzed and structured to meet the City’s financing objectives for each project. In general, bonds should be structured for level payments over the useful life of the issue unless anticipated revenues dictate otherwise, or if the useful life of the financial project(s) suggest a different maturity schedule.
Refunding Whenever feasible, short or long-term borrowing should be utilized to take advantage of opportunities to restructure or refund current debt when possible. In general: 1. The City will refund debt when it is in the best financial interest of the City to do so, and the Finance Director will have the responsibility of analyzing outstanding bond issues for refunding opportunities. The decision to refinance must be explicitly approved by the City Council, and all plans for refunding of debt must be in compliance with state laws and regulations.
2. The Finance Director will consider the following issues when analyzing possible refunding opportunities: Onerous Restrictions—Debt may be refinanced to eliminate onerous or restrictive covenants contained in existing debt documents, or to take advantage of changing financial conditions or interest rates. Restructuring for Economic Purposes—The City will refund debt when it is in the best financial interest of the City to do so. Such refunding may include restructuring to meet unanticipated revenue expectations, achieve cost savings, mitigate irregular debt service payments, or to release reserve funds. Current refunding opportunities may be considered by the Finance Director if the refunding generates positive present value savings, and the Finance Director must establish minimum present value savings and negative arbitrage thresholds for any financing. Currently, the Finance Director has set a minimum Net Present Value (NPV) savings threshold of 3 percent (net of any applicable negative arbitrage). Term of Refunding Issues—The City will refund bonds within the term of the originally issued debt. However, the Finance Director may consider a maturity extension, when necessary, to achieve a desired outcome, provided such extension is legally permissible. The Finance Director
may also consider shortening the term of the originally issued debt to realize greater savings. The Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) remaining useful life of the financed facility and the concept of inter-generational equity should guide this decision. Escrow Structuring—The City will refund bonds within the term of the originally issued debt. However, the Finance Director may consider maturity extension, when necessary, to achieve a desired outcome.
Conduit Debt Conduit debt will be limited on a transaction basis as approved by the City. Approval of conduit debt issuance will be based on the borrower’s creditworthiness, the purpose of the borrowing issue,
35 Packet Pg. 106 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Budget and Financial Overview Financial Policies borrower’s credit rating, size of proposed issuance, and other limitations as imposed by the City. Under no circumstances will the City pledge any City revenues, credit, assets, etc., towards conduit debt. Debt service on conduit debt will be solely the responsibility of the borrower. The City will charge the borrower a reasonable fee for any conduit issuance plus additional fees based on the work associated with the conduit issuance.
GRANTS A grant is an award of financial assistance in the form of money or property by a funding source including the Federal Government, State Government, other local governments, non-profit agencies, and private businesses and citizens. The City will seek grant funding whenever possible and feasible. The City program, department, or division desiring to submit a grant application soliciting funds will prepare a request as outlined by the grantor’s requirements. The department head or designee should sign the grant application as approval that funds are available and that they are supportive of the fiscal impacts to the department. The department applying for the grant should make every effort to project all initial and ongoing costs associated with the grant program, including but not limited to staff support, needed assistance for computer systems, office space, utilities, systems furniture, vehicles, office equipment, office supplies, computer software, and hardware/telephone charges.
Prior to submission, all grant applications with a monetary impact will be reviewed by the Finance Director to identify potential budgetary, cash flow, procurement, financial reporting, or compliance requirements. The Finance Director will obtain the City Administrator’s approval and notify the City department that the application has been approved. Under no circumstances will a grant be accepted that will incur management reporting costs greater than the grant amount.
Awarded grants will be submitted to the Finance Department for inclusion in the City’s budget. The grant award letter/acceptance agreement (notification received detailing the amount of the grant awarded, grant assurances and special conditions, and guidelines that must be followed to comply Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) with the grant requirements) will be forwarded to the Finance Department, who will review the grant award for reporting requirements, special conditions, and deadlines related to administering the grant.
City departments should notify the Finance Department if: 1. There is a subsequent alteration in the funding configuration. 2. There is a subsequent alteration in the City’s financial obligations. 3. Grant funds will be carried forward into the next year. 4. There is notification that the grant will be terminated.
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All grant expenses must comply with the terms set forth in the grant application, grant award letter, and City procurement policies (if not outlined in the grant award). Documentation for all expenditures must be retained by the department for audit purposes. The Finance Department, with the assistance of City departments, will maintain a list of all federal and state awards received and expended, along with the Catalog of Federal Domestic Assistance (CFDA) title and number, award number, award, year, name of federal agency, and name of pass-through agency (if applicable).
Departments are responsible for ensuring that all funds are expended or encumbered prior to the end of the grant period for funds to be used adequately and not lost in future award periods. Each department is responsible to apply for grant extensions, if necessary. Departments are also responsible for monitoring the financial status of their grants. Departments must also monitor grants for compliance with all applicable federal, state, and local regulations, and ensure that grant expenditures are in compliance with grant procurement policies and procedures. The requesting department is responsible for providing financial reports to grantors. If it is determined that the report preparation is to be handled by the Finance department, this must be indicated to the Finance Director during the initial grant application review.
AUDITING AND FINANCIAL REPORTING
Accounting Practices The City’s accounting and financial reporting systems will be maintained in accordance with Generally Accepted Accounting Principles (GAAP), standards of the Governmental Accounting Standards Board (GASB), and the Government Finance Officers Association (GFOA).
The government-wide, proprietary, and fiduciary fund financial statements (if using) will be prepared using the economic resources measurement focus and accrual basis of accounting. Governmental fund financial statements will be reported using the current financial resources measurement focus and modified accrual basis of accounting.
In general, the City is able to collect most of its receivables, the majority relating to taxes and utility billing. The City will record an allowance for uncollectible accounts in the General Fund for ambulance billing and development fees billed, in the Enterprise Funds for utility billing, and the Broadband Fund for leased fiber lines.
For inventory, the City will use a “first in, first out” (FIFO) basis. Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
The Finance Director, under the direction of the City Administrator, will have the authority to make procedural decisions with respect to specific accounting treatments, such as interpretation of accounting principles, design of the general ledger and chart of accounts, and similar items. However, in certain special or unique situations, review by the City Council may be necessary. The City Council will be made known of any issue that:
1. Creates controversy among those responsible for audit oversight, or between said individuals and the external auditors.
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2. Is or will be material to the financial statements. 3. Involves significant uncertainty or volatility that could materially affect an estimate. 4. Is or will be a matter of public interest or exposure. 5. Must be reported to an external body, and those responsible for audit oversight are unclear or undecided on its presentation. 6. Relates to the application of a standard in a way that is not consistent with general practice or in a way that is different from how it has been applied in previous years. 7. Relates to key controls over financial information that are being designed or redesigned, or have failed or are otherwise being addressed by the City.
Financial Reporting The Comprehensive Annual Financial Report American Fork Pool (CAFR) will include the General Fund, all special revenue, debt service, capital project, permanent, proprietary, fiduciary funds (if using), and component units, which the City is required to report under GAAP. The report will be made for general public as soon as possible.
It is the City’s policy that all external financial reporting be in conformance with GAAP. As an additional independent confirmation of the quality of the City’s financial reporting, the City will seek to obtain the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in
Financial Reporting. The City will upload revenue and expense transaction data to the Utah Public Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Finance website monthly. Employee compensation data will be uploaded to the Utah Public Finance website yearly, or as prescribed by state law and the Utah State Auditor’s Office. As an additional independent confirmation of the quality of the City’s budget document, the City will annually seek to obtain the GFOA Distinguished Budget Presentation Award. The budget will satisfy criteria as a financial and programmatic policy document, a comprehensive financial plan, an operations guide for all organizational units, and a communication device. The Adopted Budget will be posted online and in compliance with State statutes. The City will follow all state statutes regarding financial reporting.
The Finance Director, under direction of the City Administrator, will prepare financial reports for the
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Mayor and City Council in a format consistent with the annual adopted budget monthly. Such reports will enable the City Council to be constantly informed of the financial status of the City. The City Administrator and Department heads will also be issued monthly reports. Upon issuance of the financial reports, the previous month will be closed in the accounting system to prevent back-dated transactions that could materially change the issued reports. The CAFR will be audited annually by a Certified Public Accounting firm. The annual audit encompasses areas of financial reporting, internal control, federal grants, and departmental audits.
Audit Oversight As required by Utah State Code, an independent audit of the City’s financial condition and procedures shall be obtained by means of a third-party independent certified audit firm. The Finance Director shall be the primary contact with the independent auditors and is in charge of arranging audit schedules and managing requirements of the annual audit.
The Finance Director will bring important issues identified during, or related to, the audit to the Mayor, City Council, and City Administrator, as necessary. The City will request proposals for audit services from qualified independent Certified Public Accounting Firms a minimum of every five (5) years through a
Request for Proposal (RFP) process. In accordance with the Government Finance Officers Association (GFOA) best practice guidelines, the current auditors can be included in the RFP process. While price is an important part of the selection process, the principal factor in the selection of an independent auditor is the auditor’s ability to perform a quality audit.
In addition, general oversight will be conducted by the Mayor, City Administrator, and Finance Director. At the Mayor’s discretion, an Audit Committee may be formed and duly appointed. The audit committee, if constituted, shall provide oversight of the financial reporting process, the audit process, the system of internal controls and general compliance with laws and regulations.
INTERNAL CONTROL
Overall Objective The City’s system of internal controls should be able to provide reasonable, but not absolute, assurance that the following objectives have been met:
1. Reliable reporting of financial transactions. Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) 2. Effective and efficient City operations. 3. Compliance with applicable laws, regulations, contracts, and grant agreements.
Control Environment The control environment is the foundation for all other components of internal control, providing discipline and structure. Management establishes the “tone at the top” regarding the importance of internal control and expected standards of conduct and reinforces expectations at various levels. Control environment factors include the integrity, ethical values, and competence of the City’s personnel; the way management assigns authority, responsibility, and organizes and develops its personnel; and the
39 Packet Pg. 110 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Budget and Financial Overview Financial Policies attention and direction provided by the Mayor and City Council.
The legislative body has adopted a personnel policies and procedures manual, prepared by the City Administrator, that details policies, expectations, and other employment-related topics. This manual is to be reviewed annually to determine needed revisions to comply with state and federal laws, as well as practices of the City. Each employee receives a copy of the personnel manual, which includes a policy on business ethics and conduct, and signs an acknowledgement of receipt. The City will hold a minimum of one training a year where human resource topics are covered.
Management has developed job descriptions for each position and reviews employee compliance on a semi-annual basis (at a minimum) through performance evaluations. Each Department Head will review applicable job descriptions annually to ensure accuracy and completeness.
The City Administrator prepares an annual budget with input from Department Heads, using historical data from the three previous years. The City Administrator, with input from the Department Heads, will also prepare an annual capital budget. A proposed budget is presented to the Mayor and City Council during at least one budget workshop. The City Administrator, Finance Director, and Department Heads are present to explain their budgets. Finally, organizational charts reviewed periodically as job descriptions and positions are added or changed to determine if the reporting structure, authority, and responsibility documented is still accurate.
RISK ASSESSMENT City officials and management assess the risk of operations continually. The City has chosen to transfer the most common types of risk, such as property, casualty, liability, errors, omissions, worker’s compensation, and surety bonds, through the purchase of insurance.
The City faces several financial risks in normal operations, including the following: Collections could be lost or misappropriated. Collections could be recorded improperly. Collections may not be deposited in the bank and recorded timely. Disbursements could be unauthorized. Disbursements could be made for personal items. Disbursements could be made for items never received. Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Bank balances may be inaccurate due to a failure to reconcile bank accounts. Capital assets or inventory items could be missing. Inventory is not available when needed. Grant funds could be spent for unallowable items. Grant rules may not be followed which could result in having to return funds. Reporting requirements are not met.
40 Packet Pg. 111 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Budget and Financial Overview Financial Policies
CONTROL ACTIVITIES Control activities are objectives, policies, and implemented procedures designed to address significant areas identified in the Risk Assessment section.
Collections/ACH The City has implemented a number of policies regarding collections and ACH: 1. All collections will be receipted in the appropriate fund and revenue code, and recorded in the general ledger daily. 2. A pre-numbered receipt will be issued for each collection made. Walk-in customers must be offered a receipt. 3. The cash drawer and night drop box (if applicable) will be reconciled daily by two personnel. One of the personnel must be independent of the collections process. 4. No checks will be cashed from the cash drawer. 5. All funds will be deposited within three business days or state statute, whichever is shorter. 6. The cash drawer will be locked when unattended and placed in a designated area after hours. 7. At no time will cash be unattended. 8. Employees are prohibited from comingling City assets with personal assets. 9. Chart of accounts coding will be reviewed by the Finance Director monthly as part of the month-end closing procedure. 10. Bank reconciliations will be performed monthly by the Finance Director or designee and completed no later than the 15th of the following month. If the reconciliation is performed by a person other than the Finance Director, the Finance Director will review and sign the bank reconciliation upon completion. 11. The Finance Director and City Treasurer will perform unscheduled cash counts to ensure no personal checks are in cash drawers and ensure the drawers are in balance.
Disbursements/Drafts The City has several objectives related to the disbursement of City monies. These objectives include: 1. Ensuring each disbursement is for a valid City purpose and is necessary. 2. Disbursements occur in a timely manner. 3. Disbursements are accurately coded in the accounting system. 4. Disbursements are legally appropriated.
To achieve these objectives, the City follows several policies, including:
1. The City has adopted a purchasing policy that complies with state law. Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) 2. Department heads (or designees) approve all department expenditures, excluding utilities. Department heads will be provided a copy of utility statements after payment. 3. Accounts Payable will prepare weekly check runs using backup documentation and present the runs to the Finance Director for review and approval. In addition, the City Treasurer and City Administrator will also approve the check runs. 4. All checks require two signatures—the City Administrator and City Treasurer. 5. Each check register will be submitted for review by the City Council.
41 Packet Pg. 112 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Budget and Financial Overview Financial Policies
Safeguarding of Assets In order to ensure City assets are properly valued and protected, a number of policies and procedures have been implemented, including the following: 1. All bank account statements (checking savings, investment, trust, etc.) are reconciled to the general ledger within 15 days of the date of the statement. Bank reconciling items will not be carried forward more than sixty (60) days. 2. All bank accounts are held in financial institutions under the City’s name only and only authorized employees (two signatures required) are allowed to open new accounts. Under no circumstances should the Finance Director be a signer on any bank or investment account. The City Treasurer must be listed as a signer on all bank accounts. 3. All withdrawals, checks, liquidations, etc., from any bank account requires two signatures. 4. Inventory records will contain enough information to readily identify corresponding capital assets. Capital assets are tagged or otherwise identified during a physical inventory. Inventories are to be performed biennially and staggered (in other words, half of the City’s assets should be inventoried one year and the remaining assets the next). Disposal of inventory or fixed assets are done according to City policy. 5. Insurance policies are reviewed annually for accuracy of covered assets. 6. Surety bonds are reviewed and renewed on an annual basis in accordance with state law. Fox Hollow Golf Course 7. Additionally, proper safeguards are in place to prevent theft or loss of assets.
Compliance To ensure the City is in compliance with state and federal laws, the following policies have been
implemented regarding compliance: Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) 1. The City maintains and follows the debt management policy prescribed earlier in this policy. 2. The Finance Director and City Administrator will consult with the City’s financial advisor on all debt-related issues. 3. The City will maintain and follow the prescribed grant management policy outlined earlier.
Information and Communication City management has the responsibility to adequately communicate and provide financial information to both internal and external parties. It is important that employees know the objectives, policies, and procedures management has established and what the expectations are for internal controls. External
42 Packet Pg. 113 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Budget and Financial Overview Financial Policies stakeholders (citizens, developers, creditors) also seek information regarding objectives and reliable financial information. To accomplish this, the following policies and procedures have been implemented:
1. The City will maintain data in a computerized accounting system. Requests for financial information should be provided through a computer-generated report whenever possible to maintain the integrity of the data. 2. The City will comply with the Utah Government Records Access and Management Act (GRAMA), Utah Open and Public Meetings Act, and Utah Code relating to public transparency. All requests, with the exception of Police requests, will be forwarded to the City Recorder to ensure compliance with state law. Personally identifiable, confidential, or protected information will be redacted in accordance with state law.
Monitoring The internal control system of the City will change as technology, staff, objectives, and policies change. Management is charged with continually monitoring the internal control system to ensure it is operating as it was designed to do and ensure the following policies and procedures are being followed: 1. An annual risk assessment will be conducted to ensure that internal controls continue to work as designed over time. 2. Management evaluate, and if needed, change the design of the internal control system or implement corrective actions to improve the effectiveness of the existing system. 3. Members of management will periodically review the procedures outlined in this manual to ensure policies are being implemented and objectives are being met.
LONG-TERM FINANCIAL PLANNING The City’s long-term financial plan is to maintain long-term fiscal solvency of the City by identifying significant future expenses, liabilities, problems, and resources that are not included or recognized in the current budget. This plan contains the following components: 1. Annually prepare a five-year forecast that maintains the current level of services, including known changes that will occur during the forecast period. If the forecast does not depict a positive operating position in all five years of the forecast, the City will strive to balance the operating budget for all years included in the financial forecast. 2. Annually evaluate trends from a budget-to-actual perspective and from a historical year-to-year perspective to identify areas where resources have been over allocated. This will improve the
accuracy of revenue and expenditure forecasts by eliminating the impact of recurring historical Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) variances. 3. The forecast includes, but not be limited to, an analysis that may include such factors as: Economic growth rates Retail sales activity State of Utah revenue and expenditure impacts Census data Residential development activity Industrial activity
43 Packet Pg. 114 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Budget and Financial Overview Financial Policies
Demographic changes Legal and regulatory changes Costs that are deferred or postponed until the future Full ongoing impact of grants Future costs of URS (Utah Retirement Systems) and pension assets/liabilities Costs of new programs that are not fully funded Difference between ongoing and one-time expenses and revenue Operating costs associated with capital improvement projects Impact of demographic and economic changes on services, revenue, and program costs Financial trends Problems and opportunities facing the City Alternative strategies to address the issues
CAPITAL ASSET PROGRAM PLAN The capital asset plan covers any facility, equipment purchase, or construction which results in a capitalized asset cost equal to or greater than $10,000 and a useful life (depreciable life) of five years or more. Also included are major maintenance projects of $10,000 or more that have a useful life of at least five years.
The City will operate and maintain its physical assets in a manner that protects the public investment and ensure achievement over their maximum useful life and will consider a Renewal and Maintenance Reserve account for each operating fund responsible for major capital assets. Each year a five-year Capital Improvement Plan (CIP) will be prepared. The plan will identify and set priorities for all major capital assets to be acquired or constructed by the City. The first year of the CIP will be included in the proposed budget.
An assessment of each City facility will be conducted at least every five years. The report should identify
repairs needed in the coming five years to ensure the maximum useful life of the asset. This information Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) will be the basis for capital improvement planning for existing facilities and in determining the adequacy of the Renewal and Maintenance Reserve account. The CIP will identify adequate funding to support repair and replacement of deteriorating capital assets and avoid a significant unfunded liability from deferred maintenance.
To the extent possible, improvement projects and major equipment purchases will be funded on a pay- as-you-go basis from existing or foreseeable revenue sources. Fund balances, in accordance with the City’s Fund Balance policy, may be used for one-time expenditures such as capital equipment or financing of capital improvements.
44 Packet Pg. 115 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Budget and Financial Overview Financial Policies
Debt (including capital leases) may only be used to finance capital projects, including land acquisition, and not ongoing operations. Debt issued must be in accordance with the City’s Debt Management policy. Acquisition or construction of new facilities should be done in accordance with adopted facility and/or master plans. Prior to approving the acquisition or construction of a new asset, the City Council should be presented with an estimate of the full cost to operate and maintain the facility through its useful life and the plan for meeting those costs. No capital project should be funded unless operating impacts have been assessed and the necessary funds can be reasonably anticipated to be available when needed.
REVENUE POLICY The City should strive to maintain a diversified mix of revenues in order to balance the sources of revenue amongst taxpayers and to provide ongoing stability and predictability. Sales tax is a major source of revenue for the General Fund, which is a direct function of business cycles and inflation, making it a volatile source of revenue.
1. Property taxes and other stable revenues provide a reliable base of revenues during periods of economic downturn. 2. The City’s overall revenue structure should be designed to recapture for the City some of the financial benefits resulting from City economic and community development investments. 3. The City will strive to keep a total revenue mix that encourages growth, and keeps the City economically competitive and a City of choice for people to live and do business.
Tax dollars should support essential City services that benefit and are available to everyone in the community (such as parks, police, and fire protection). User charges in lieu of general revenue sources should be implemented for identifiable services where the costs are related to the level of service.
User charges and fees should be at a level that reflect Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) service costs. Components of user charges should include operating and capital costs, as Timpanogos Cave well as the direct and indirect American Fork Canyon costs of providing that service. Full cost charges should be imposed unless it is determined that policy, legal, or market factors require lower fees. The City, when setting fees and charges, should consider policy objectives, market rates, and charges levied by other public and private organizations for similar services. Non-resident fees should be set at market levels to minimize the tax burden on City residents.
45 Packet Pg. 116 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Budget and Financial Overview Financial Policies
User charges for Enterprise Fund services such as water, sewer, storm water, and solid waste collection should be set at rates sufficient to finance all direct and indirect operating, capital, reserve/working capital, and debt service costs. Overhead expenses and general government services provided to the enterprise activities should be included as indirect costs. Rates will be set such that these enterprise funds are never in a cash deficit during the year. User fees should not exceed the full cost of providing the service. Internal service fees should be set to capture full costs, including direct and indirect expenses. Cost for services should be allocated to departments using a rate model.
Administrative fees should be assessed on all non-general fund supported capital projects. These fees allocate the proportionate share of general government services to those projects so that the general fund is not required to subsidize infrastructure or economic development projects.
All private money donated, contributed, or lent to the City are subject to grant solicitation and acceptance procedures, and should be deposited in the appropriate City fund and accounted for as public money through the City’s budget process and accounting system. Finally, one-time revenue sources should only be used for one-time expenditures and not for ongoing expenditures.
EXPENDITURE POLICY The City Council will approve the budget by fund at the category or program level. Expenditures anticipated to be in excess of these levels require approval of the City Council through a budget amendment.
The City will follow employee compensation policies consistent with the City’s adopted Personnel Policies and Procedures manual. The City will follow the adopted purchasing policy for public procurements and improvements. All expenditures will be approved by a Department Head or designee. The City will make every effort to control expenditures and ensure City services and programs provided to its citizens and taxpayers are cost effective and efficient.
OPERATING BUDGET POLICY The City will prepare an annual budget with the participation of all City departments. Budgetary procedures will conform to state and local regulations, including adoption of a balanced budget. A balanced budget is achieved when the amounts available from taxation and other sources, including amounts carried over from prior fiscal years, equals the total appropriations for expenditures and reserves. The City’s budget will support City Council strategic goals and priorities, and the long-range needs of the City. Essential services will receive first priority for funding. The City will attempt to Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) maintain current service levels for all essential services. The City will identify low priority services for reduction or elimination, if necessary, before essential services. The City will consider the establishment of user fees as an alternative to service reductions or elimination.
In all actions to balance the budget, the City will attempt to avoid layoffs of permanent employees, if possible. Personnel reductions will be scheduled to come primarily from attrition. The City will avoid budgetary procedures that balance current expenditures at the expense of meeting future years’ expenses, such as postponing necessary expenditures or accruing future years’ revenues.
46 Packet Pg. 117 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Budget and Financial Overview Financial Policies
The budget will provide sufficient funding to cover annual debt retirement costs. The City will consider technological and capital investment programs which are cost effective and which will reduce operating costs as high funding priorities.
The City will manage each fund as an independent entity in accordance with applicable statutes and generally accepted accounting principles (GAAP). Direct and administrative costs will be allocated to each fund based upon the costs of providing those services.
The City will take immediate corrective action if, at any time during the fiscal year, financial monitoring indicates that an operating fund’s anticipated expenditures will exceed its anticipated revenues. In order to ensure this, the City will maintain a budgetary control system and use a budget/encumbrance control system to ensure proper budgetary control.
Finally, the City will prepare a budget document which complies with the standards necessary to obtain the Award for Distinguished Budget Presentation from the Government Finance Officers Association (GFOA). The City will submit its budget for award consideration annually.
American Fork Front Runner Station
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
47 Packet Pg. 118 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Debt Overview
LEGAL DEBT MARGIN State statutes limit the amount of general obligation debt the City may issue for general purposes to 4% of the fair market value of taxable property within the City’s general jurisdiction. An additional 8% of indebtedness may be issued for water or sewer projects when such utilities are owned or controlled by the City. Below is the City’s legal debt margin as of June 30, 2020 (expressed in thousands): Computation of Legal Debt Margin – June 30, 2020 (in thousands) Assessed Valuation $2,818,626 Estimated Actual Value 4,061,097 Debt Limit (12% of estimated actual value) 487,332 Less Outstanding General Obligation Bonds 42,070 Total Amount of Debt Applicable to Debt Limit 45,355 Legal Debt Margin $441,977
A brief description of American Fork City’s debt issues (as of June 30, 2021) is included below:
Lease Commitments The City entered into a capital lease agreement in November 2016 to purchase two ambulances for the fire department. The City financed the purchase over 72 months with a stated interest rate of 1.60 percent and annual payments of $103,245 through June 2022. During fiscal year 2018 the City entered into a capital lease agreement for the purchase of a fire engine. The purchase was financed over 60 months with a stated interest rate of 2.27 percent and annual payments of $145,680 through September 2022. During fiscal year 2019 the City entered into a capital lease agreement for the purchase of six police vehicles. The City financed the purchase over 60 months with a stated interest rate of 3.13 percent and annual payments of $52,807 through July 2023.
Debt End End Balance Service Balance June 30, Additions Due June 30, Description 2021 FY2022 FY 2022 2022 2015 General Obligation Bonds $5,760,000 $515,438 $5,430,000 2016 General Obligation Bonds 26,435,000 2,470,750 25,020,000 2020 General Obligation Bonds 8,035,000 320,000 7,405,000 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) 2012 Water Revenue Bonds 530,000 52,257 492,000 2018 Sales Tax Revenue Refunding Bonds 2,915,000 468,616 2,535,000 2020 Water Revenue Bonds 22,015,000 797,150 21,438,000 2016 Capital Lease – Ambulances 101,619 103,245 0 2017 Capital Lease – Fire Engine 281,732 145,680 281,732 2018 Capital Lease – Police Vehicles 148,997 52,807 100,854 2019 Capital Lease – Ambulance/Brush Truck 399,584 77,959 329,001 2019 Capital Lease – Ladder Truck 1,278,826 212,323 1,089,997 2021 Capital Lease – Ambulance $285,000 60,000 240,000 Total Long-term Debt $67,901,758 $285,000 $5,276,225 $64,361,584
48 Packet Pg. 119 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Debt Overview
General Obligation Bonds 2015 General Obligation Refunding Bonds: $7,020,000 General Obligation Refunding Bonds due in annual principal and semi-annual interest payments through May 2035 – Interest is at a varying rate of 2.25% to 4.00%. Proceeds were used to advance refund the 2007 GO Bonds, which partially financed the City’s pressurized irrigation system. 2016 General Obligation Refunding Bonds: $30,285,000 General Obligation Refunding Bonds due in annual principal and semi-annual interest payments through May 2035 – Interest is at a varying rate of 2.00% to 5.00%. Proceeds were used to advance refund the 2008 GO Bonds, which partially financed the City’s pressurized irrigation system. 2020 General Obligation Bonds: $8,035,000 General Obligation Bonds due in annual principal and semi-annual interest payments through May 2038 – Interest is at an annual yield .95% to 2.35%. Proceeds are used to construct American Fork’s second fire station.
Revenue Bonds: 2012 Water Revenue Bonds: $800,000 Water Revenue Bonds due in annual principal and interest payments through January 2033 – Interest is at varying rates from 2.69 to 5.60%. Proceeds were used to improve the City’s water infrastructure. 2018 Sales Tax Revenue and Refunding Bonds: $4,000,000 Sales Tax Revenue and Refunding Bonds due in annual principal and semi-annual interest payments through May 2028 – Interest is at a rate of 3.04%. Proceeds were used expand Art Dye park and to refinance the 2012 Sales Tax Revenue Bonds. 2020 Water Revenue Bonds: $22,015,000 Water Revenue Bonds due in annual principal interest payments through December 2022 – Interest is at a rate of 1.00%. Proceeds are used for construction of improvements to the City’s water infrastructure.
The majority of debt service payments are Debt Service Funding paid through user rates in the secondary Property Tax irrigation fund. The City’s 2015 and 2016 $583,638 General Obligation Refunding bonds, issued to construct the City’s secondary irrigation PARC Tax system, will continue until 2035. Currently, $350,000 secondary irrigation revenues are not Utility sufficient to cover operational costs and debt Revenue General $3,835,595 Revenues service payments of the system. However, as $439,588 the City continues to grow, additional Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Park Impact revenues through an expanded user base will $118,616 narrow this gap.
Fire Impact As of June 30, 2021, the total general $212,323 obligation bonded debt equals $1,213 per capita. Total Water Revenue Bonds debt represents approximately $2,254 per utility rate customer.
49 Packet Pg. 120 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Fund Balance Overview
Fund balance is used to describe the net position of governmental funds calculated in accordance with generally accepted accounting principles (GAAP). For budget purposes, fund balance is net position of governmental funds and is intended to serve as a measure of the financial resources available in a governmental fund.
GENERAL FUND Effective in May 2021, Utah Code § 10‐6‐116, requires that municipalities maintain a fund balance between five and thirty-five percent of the estimated general fund revenues for the fiscal year, up from a 25% maximum as allowed in prior years. For fiscal year 2021-2022, the City anticipates having a General Fund balance of 32% of budgeted revenues. As per the fund balance policy, any reserves in excess of 35% will be transferred to the general capital project fund.
General Fund Balances $35,000,000 35%
$30,000,000 30%
$25,000,000 25%
$20,000,000 20%
$15,000,000 15%
$10,000,000 10%
$5,000,000 5%
$0 0% 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 Estimate Estimate
Fund Balance Revenues Fund Balance %
The decrease in fund balance in fiscal years ending 2018 and 2019 were due to the reallocation of Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) reserves for creation of separate funds for sanitation and capital projects/streets that were previously included as functions in the general fund. The increase in fund balance beginning in fiscal year ending 2020 is due to conservative budgeting and effects of the coronavirus pandemic. In an abundance of caution, the services in fiscal year 2020 and consequently 2020-2021 budget were scaled back by 18% in anticipation of an economic slowdown. Although City facilities were closed for a period due to state and federal mandates, tax revenue remained strong, creating a net overall gain for fiscal years ending 2020 and 2021, thus increasing the amount set aside for future needs. The city is slowly resuming pre- pandemic service levels and will not see the same percentage increases in reserves in the coming years.
50 Packet Pg. 121 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Fund Balance Overview
SPECIAL REVENUE/DEBT SERVICE FUNDS The state does not impose limits on the accumulation of fund balances for special revenue funds or debt service funds. Most of the special revenue and debt service fund balances will stay relatively the same, with the exception of the Egg Farm EDA. The fund balance in the Egg Farm EDA Fund will deplete by $854,494, due in part to improvements and widening of Sam White Lane.
CAPITAL PROJECTS FUNDS The City will see a number of fund balance decrease in its capital project funds. The Bond Capital Projects Fund will see expenditures related to the construction of Fire Station 52, thus reducing fund balance by $8,522,681. Many capital projects are multi-year projects which will require the use of fund balance in the subsequent year or require multiple years to accumulate enough resources to perform a project. All projects expended in the impact fee funds are in the City’s Impact Fee Facilities Plan (IFFP) or are impact fee eligible projects.
ENTERPRISE FUNDS Overall fund balances in the enterprise funds will be decreased by $15,846,282, due mostly to the completion of the water line projects and pressurized irrigation metering project. These projects are multi-year projects and are possible through bond funding and the accumulation of reserves in prior years due to the culinary rate study adopted in May 2018. Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
51 Packet Pg. 122 5.6.c
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
52 Packet Pg. 123 5.6.c
Budget Summaries
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
53 Packet Pg. 124 American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Budget Summaries Fund Balances
GOVERNMENTAL FUNDS Available Estimated Estimated Proposed Net Increase Estimated Fund Balance Fund Balance Revenues Expenditures Transfers (Decrease) Fund Balance Fund 2019-20 2020-21 2021-22 2021-22 2021-22 2021-22 2021-22 General Fund$ 6,245,169 $ 8,733,876 $ 27,282,527 $ 25,720,631 $ (1,561,896) $ - $ 8,733,876 Special Revenue Funds Municipal Building Authority 891 891 - - - - 891 Fitness Center - - 1,774,500 2,423,006 648,506 - - PARC Tax 333,995 275,584 1,304,500 1,304,500 - - 275,584 Celebration 2,423 ------Downtown Redevelopment 103,757 93,473 1,000 - - 1,000 94,473 RDA - East Side 51,088 94,078 44,844 - - 44,844 138,922 RDA - Business Park 2,077,311 2,394,489 354,741 354,741 - - 2,394,489 EDA - Egg Farm 2,932,899 1,498,931 1,058,714 1,656,415 (256,793) (854,494) 644,437 54 CRA - Patriot Station TOD (168,699) (168,699) - - - - (168,699) Total Special Revenue Funds 5,333,665 4,188,747 4,538,299 5,738,662 391,713 (808,650) 3,380,097 Debt Service Fund 1,292,793 1,294,378 951,513 1,053,504 118,616 16,625 1,311,003 Capital Projects Funds General Capital Projects 8,510,120 9,380,008 4,829,354 5,783,904 954,550 - 9,380,008 Bond Capital Projects 8,598,979 8,462,300 15,000 8,537,681 - (8,522,681) (60,381) Capital Projects - Equipment 16,448 16,448 5,000 356,360 351,360 - 16,448 Meadows Special Improvement District 66,619 66,619 - - - - 66,619 Park Impact Fees 5,497,964 7,294,980 2,322,000 4,167,330 (118,616) (1,963,946) 5,331,034 Road Impact Fees 7,189,829 1,788,485 2,035,000 3,211,634 - (1,176,634) 611,851 Fire Impact Fees 1,485,083 1,346,581 257,500 10,000 (533,324) (285,824) 1,060,757 Police Impact Fees 1,650,304 1,656,052 228,000 211,000 (262,637) (245,637) 1,410,415 Total Capital Project Funds 33,015,346 30,011,473 9,691,854 22,277,909 391,333 (12,194,722) 17,816,751 Permanent Fund Perpetual Care Fund 831,058 872,908 60,500 - (2,000) 58,500 931,408 Total Permanent Fund 831,058 872,908 60,500 - (2,000) 58,500 931,408
Packet Pg.125 TOTAL GOVERNMENTAL FUNDS$ 46,718,031 $ 45,101,382 $ 42,524,693 $ 54,790,706 $ (662,234) $ (12,928,247) $ 32,173,135 5.6.c
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Budget Adoption) American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Budget Summaries Fund Balances
ENTERPRISE FUNDS Available Estimated Estimated Proposed Net Increase Estimated Fund Balance Fund Balance Revenues Expenditures Transfers (Decrease) Fund Balance Fund 2019-20 2020-21 2021-22 2021-22 2021-22 2021-22 2021-22 Enterprise Funds Culinary Water$ 15,448,139 $ 14,522,310 $ 13,100,225 $ 15,221,661 $ 204,965 $ (1,916,471) $ 12,605,839 Culinary Water Impact Fees 1,914,773 857,946 1,315,000 6,215,767 - (4,900,767) (4,042,821) Secondary Irrigation 10,935,269 8,920,620 4,469,500 11,467,496 - (6,997,996) 1,922,624 Secondary Irrigation Impact Fees (14,690,936) (14,669,766) 830,000 2,514,056 - (1,684,056) (16,353,822) Sewer 8,188,830 10,264,528 5,795,250 5,632,846 - 162,404 10,426,932 Sewer Impact Fees 1,659,713 1,412,578 421,774 328,963 - 92,811 1,505,389 Storm Drain 2,821,925 2,973,749 1,359,500 1,779,832 - (420,332) 2,553,417 Storm Drain Impact Fees 1,815,003 1,193,010 425,218 525,780 - (100,562) 1,092,448 Sanitation and Recycling 362,322 411,835 1,563,250 1,664,885 - (101,635) 310,200 55 Broadband (2,101,843) (2,080,792) 181,417 406,041 244,946 20,322 (2,060,470) Total Enterprise Funds 26,353,195 23,806,018 29,461,134 45,757,327 449,911 (15,846,282) 7,959,736 Internal Service Funds Fleet Operations & Maintenance 162,698 162,698 387,902 500,600 - (112,698) 50,000 Fleet Capital 68,921 310,921 1,435,588 1,794,911 212,323 (147,000) 163,921 Information Technology 132,809 132,809 531,669 601,669 - (70,000) 62,809 Total Internal Service Funds 364,428 606,428 2,355,159 2,897,180 212,323 (329,698) 276,730 TOTAL ENTERPRISE FUNDS$ 26,717,623 $ 24,412,446 $ 31,816,293 $ 48,654,507 $ 662,234 $ (16,175,980) $ 8,236,466
TOTAL CITY-WIDE $ 73,435,654 $ 69,513,828 $ 74,340,986 $ 103,445,213 $ - $ (29,104,227) $ 40,409,601 Packet Pg.126 5.6.c
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Budget Adoption) 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Budget Summaries Combined Revenue Summary - All Funds
BY FUND Actual Estimated Approved Proposed Fund 2019-20 2010-21 2020-21 2021-22 REVENUES (Excludes Transfers) General Fund$ 27,393,269 $ 28,975,007 $ 24,163,553 $ 27,282,527 Special Revenue Funds Fitness Center 1,519,747 1,562,931 1,499,599 1,774,500 PARC Tax 1,204,050 1,388,087 828,000 1,304,500 Celebration 3,800 - - - Downtown Redevelopment 2,451 649 3,000 1,000 RDA - East Side 50,948 42,990 6,063 44,844 RDA - Business Park 379,313 317,178 332,735 354,741 EDA - Egg Farm 943,595 1,004,120 970,017 1,058,714 Total Special Revenue Funds 4,103,904 4,315,955 3,639,414 4,538,299 Debt Service Fund 1,148,002 1,113,228 1,128,268 951,513 Capital Projects Funds General Capital Projects 3,263,060 4,002,662 8,428,070 4,829,354 Bond Capital Projects 8,694,858 27,545 15,000 15,000 Capital Projects - Equipment 24 32,479 5,000 5,000 Park Impact Fees 2,581,107 2,775,592 1,564,000 2,322,000 Road Impact Fees 2,821,681 2,614,481 1,520,000 2,035,000 Fire Impact Fees 473,733 397,188 230,000 257,500 Police Impact Fees 336,736 269,100 216,000 228,000 Total Capital Project Funds 18,171,199 10,119,047 11,978,070 9,691,854 Permanent Fund Perpetual Care Fund 54,431 44,008 67,500 60,500 Total Permanent Fund 54,431 44,008 67,500 60,500 Enterprise Funds Culinary Water 8,239,100 18,766,298 29,295,848 13,100,225 Culinary Water Impact Fees 1,345,516 1,531,436 715,000 1,315,000 Secondary Irrigation 3,315,590 2,958,661 4,327,563 4,469,500 Secondary Irrigation Impact Fees 840,887 697,024 630,000 830,000 Sewer 6,338,720 6,053,642 5,832,328 5,795,250 Sewer Impact Fees 470,436 521,536 301,774 421,774 Storm Drain 1,761,637 1,488,044 1,295,220 1,359,500 Storm Drain Impact Fees 545,532 390,136 305,218 425,218
Sanitation and Recycling 1,496,757 1,575,756 1,465,745 1,563,250 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Broadband 183,034 169,076 192,640 181,417 Total Enterprise Funds 24,537,209 34,151,609 44,361,336 29,461,134 Internal Service Funds Fleet Operations & Maintenance 509,872 473,042 483,042 387,902 Fleet Capital 915,259 915,329 891,763 1,435,588 Information Technology 518,841 900,809 913,388 531,669 Total Internal Service Funds 1,943,972 2,289,180 2,288,193 2,355,159 TOTAL REVENUES$ 77,351,986 $ 81,008,034 $ 87,626,334 $ 74,340,986
56 Packet Pg. 127 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Budget Summaries Combined Revenue Summary - All Funds
BY TYPE Actual Estimated Approved Proposed Category Type 2019-20 2010-21 2020-21 2021-22 REVENUES (Excludes Transfers) Property Taxes$ 6,623,183 $ 7,002,431 $ 6,333,714 $ 6,947,376 Sales Taxes 12,441,885 13,288,647 9,669,350 13,150,000 Other Taxes 2,542,131 2,520,058 2,508,000 2,575,000 Licenses & Permits 1,367,011 1,569,309 950,600 1,386,572 Intergovernmental 3,450,643 3,589,508 10,100,655 5,732,159 Charges for Services 24,968,217 27,069,182 24,997,232 26,402,230 Impact Fees 9,062,826 9,085,227 5,096,000 7,100,000 Fines & Forfeitures 353,424 316,222 320,000 315,000 Miscellaneous 379,914 384,634 110,300 107,725 Note Receivable 19,614 - - - Financing Sources 8,665,261 12,750,000 23,721,767 7,300,000 Developer Contributions 3,816,725 - - - Administrative Charges 2,018,084 2,356,770 2,377,833 2,146,576 Use of Money & Property 1,643,068 1,017,449 1,440,883 1,178,348 TOTAL REVENUES$ 77,351,986 $ 80,949,437 $ 87,626,334 $ 74,340,986 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
57 Packet Pg. 128 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Budget Summaries Combined Expenditure Summary - All Funds
Actual Estimated Approved Proposed Fund 2019-20 2010-21 2020-21 2021-22 EXPENDITURES (Excludes Transfers) General Fund$ 22,158,565 $ 23,450,805 $ 23,626,722 $ 25,720,631 Special Revenue Funds Municipal Building Authority 10 - - - Fitness Center 2,313,676 2,366,021 2,197,914 2,423,006 PARC Tax 965,840 1,446,498 837,725 1,304,500 Celebration 54,748 38,681 20,000 - Downtown Redevelopment 32,800 10,933 - - RDA - Business Park - - 332,735 354,741 EDA - Egg Farm 537,746 764,365 1,874,603 1,656,415 CRA - Patriot Station TOD 23,000 - - - Total Special Revenue Funds 3,927,820 4,626,498 5,262,977 5,738,662 Debt Service Fund 1,256,933 1,231,507 1,232,007 1,053,504 Capital Projects Funds General Capital Projects 1,398,562 4,422,554 11,606,391 5,783,904 Bond Capital Projects 2,675,879 164,224 8,400,000 8,537,681 Capital Projects - Equipment 377,898 314,491 301,648 356,360 Park Impact Fees 1,793,958 858,712 594,000 4,167,330 Road Impact Fees 751,339 8,015,825 2,220,732 3,211,634 Fire Impact Fees 3,455 4,288 - 10,000 Police Impact Fees 9,811 2,288 - 211,000 Total Capital Project Funds 7,010,902 13,782,382 23,122,771 22,277,909 Enterprise Funds Culinary Water 3,161,171 21,320,196 30,025,230 15,221,661 Culinary Water Impact Fees 426,472 2,588,263 1,144,000 6,215,767 Secondary Irrigation 3,262,726 4,973,310 6,815,301 11,467,496 Secondary Irrigation Impact Fees 139,302 675,854 2,200,000 2,514,056 Sewer 4,384,115 3,977,944 5,597,482 5,632,846 Sewer Impact Fees 54,190 768,671 330,704 328,963 Storm Drain 973,306 1,336,220 2,495,340 1,779,832 Storm Drain Impact Fees 69,493 1,012,129 123,100 525,780 Sanitation and Recycling 1,461,562 1,526,243 1,496,686 1,664,885 Broadband 553,481 421,021 509,016 406,041 Total Enterprise Funds 14,485,818 38,599,851 50,736,859 45,757,327 Internal Service Funds Fleet Operations & Maintenance 452,746 473,042 487,842 500,600 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Fleet Capital 942,079 1,410,651 1,387,585 1,794,911 Information Technology 386,032 900,809 956,706 601,669 Total Internal Service Funds 1,780,857 2,784,502 2,832,133 2,897,180 TOTAL EXPENDITURES $ 50,620,895 $ 84,475,545 $ 106,813,469 $ 103,445,213
58 Packet Pg. 129 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Budget Summaries Combined Expenditure Summary - All Funds
BY TYPE Actual Estimated Approved Proposed Category Type 2019-20 2010-21 2020-21 2021-22 EXPENDITURES (Excludes Transfers) Personnel$ 17,808,554 $ 19,560,079 $ 20,018,821 $ 21,717,338 Operations 21,412,210 20,480,671 17,428,202 22,383,329 Capital 8,750,226 39,417,896 63,461,667 53,802,535 Debt Service 2,649,905 5,016,899 5,904,779 5,542,011 TOTAL EXPENDITURES$ 50,620,895 $ 84,475,545 $ 106,813,469 $ 103,445,213 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
59 Packet Pg. 130 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Budget Summaries Full-time Equivalent Summary
DEPARTMENT STAFFING FTE FTE Proposed Increase Full-time Equivalent Positions 2019-20 2020-21 2021-22 (Decrease) GENERAL FUND Executive 0.50 0.50 0.50 - Legislative 2.50 2.50 2.50 - Adminstration 11.00 10.50 11.00 0.50 Community Services 2.50 2.50 3.00 0.50 Parks and Boat Harbor 16.17 12.48 14.16 1.68 Cemetery 6.31 5.88 5.68 (0.20) Library and Learning Center 13.74 13.33 13.65 0.33 Police 55.22 58.22 62.22 4.00 Fire and Rescue 48.02 52.02 57.02 5.00 Public Works Administration 2.75 2.75 2.75 - Streets 7.00 7.00 6.83 (0.17) Building Maintenance 4.00 4.00 4.00 - Building Inspection 7.50 7.50 8.00 0.50 Engineering 6.00 7.00 10.00 3.00 Recreation 8.39 8.39 7.92 (0.47) Planning 2.50 2.50 2.63 0.13 Senior Center 4.75 4.75 4.75 - Total General Fund 198.85 201.82 216.61 14.80 SPECIAL REVENUE FUNDS Fitness Center 48.99 35.55 39.35 3.80 ENTERPRISE FUNDS Culinary Water 5.25 4.75 6.15 1.40 Secondary Irrigation 3.25 3.75 2.85 (0.90) Sewer 2.75 3.00 3.00 - Storm Drain 2.75 2.50 2.50 - Broadband 2.00 2.00 2.00 - Total Enterprise Funds 16.00 16.00 16.50 0.50 TOTAL FTE POSITIONS 263.84 253.37 272.46 19.10
STAFFING NOTES Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) 1) Administration - Addition of a part-time management analyst 2) Community Services - Addition of a part-time communications specialist 3) Parks / Boat Harbor - Part-time seasonal positions increased from COVID-19 service levels 4) Police - Addition of 3 police officers/detectives 7) Fire and Rescue - addition of five firefigher/paramedics 8) Engineering - Addition of two public works inspectors and one engineer 9) Fitness Center - Part-time seasonal positions increased from COVID-19 service levels 9) Culinary Water and Secondary Irrigation - positions were reallocated to reflect winter closures of secondary irrigation
60 Packet Pg. 131 5.6.c
General Fund
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
61 Packet Pg. 132 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets General Fund Summary
Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 REVENUES Taxes$ 16,536,603 $ 17,260,481 $ 14,300,100 $ 17,535,000 Licenses & Permits 1,367,011 1,569,309 950,600 1,386,572 Grants & Intergovernmental 1,609,518 1,292,713 1,270,760 133,000 Charges for Services 6,610,823 7,626,217 6,693,318 7,252,480 Fines & Forfeitures 353,424 316,222 320,000 315,000 Miscellaneous 345,904 330,016 65,000 65,000 Other Financing Sources 569,986 580,049 563,775 595,475 Transfers In 297,566 44,498 2,051,403 53,828 TOTAL REVENUES$ 27,690,835 $ 29,019,505 $ 26,214,956 $ 27,336,355 EXPENDITURES General Services$ 2,155,128 $ 2,467,722 $ 1,982,462 $ 2,180,944 Community Services 2,759,082 2,746,852 3,021,754 3,009,451 Public Safety 11,424,306 12,391,550 12,653,003 13,889,211 Public Works 4,748,533 4,746,038 4,839,819 5,507,753 Recreation 647,930 652,959 677,529 703,954 Planning 311,056 340,040 333,176 342,035 Citizens Committees 112,530 105,644 118,979 87,283 Transfers Out 2,279,234 3,079,993 2,970,005 1,615,724 TOTAL EXPENDITURES$ 24,437,799 $ 26,530,798 $ 26,596,727 $ 27,336,355 General Fund Net Revenue 3,253,036 2,488,707 (381,771) - Beginning Fund Balance 2,992,132 6,245,168 6,245,168 8,733,875 Ending Fund Balance $ 6,245,168 $ 8,733,875 $ 5,863,397 8,733,875 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
62 Packet Pg. 133 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets General Fund Revenue Detail
Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 REVENUES Taxes Property Taxes$ 3,712,679 $ 4,123,114 $ 3,533,000 $ 4,200,000 Motor Vehicle Fees 379,395 368,246 328,000 380,000 Delinquent Taxes 293,319 276,126 257,500 250,000 Sales Tax 9,971,598 10,334,959 7,986,600 10,500,000 Cable TV Franchise Tax 131,832 133,376 125,000 125,000 Energy Sales & Use Tax 1,787,645 1,815,876 1,785,000 1,800,000 Municipal Telephone Tax 243,259 202,560 270,000 270,000 Penalties and Interest 16,876 6,224 15,000 10,000 Total Taxes 16,536,603 17,260,481 14,300,100 17,535,000 Licenses & Permits Business Licenses 90,302 83,615 85,000 90,000 Building Permits 1,208,439 1,279,311 800,000 1,222,853 Beer & Liquor Licenses 3,000 300 - - Occupancy Fee - 48,000 30,300 43,740 Alarm Permit - 16,767 6,300 15,776 Other Permits 64,695 133,281 24,000 9,203 Special Events Permits 575 8,035 5,000 5,000 Total Licenses & Permits 1,367,011 1,569,309 950,600 1,386,572 Grants & Intergovernmental Grants-Library 14,438 17,563 8,000 8,000 Grants-Police 224,527 121,256 132,134 90,000 Grants-Fire 6,211 6,629 6,161 - Grants-Other 2,875 - - - Other Reimbursements 29,044 40,000 27,391 - CARES Act Relief Fund 1,287,592 1,067,074 1,067,074 - State Liquor Fund Allotment 44,831 40,191 30,000 35,000 Total Grants & Intergovernmental 1,609,518 1,292,713 1,270,760 133,000 Charges for Services Fire Protection Agreement-County 6,378 6,207 9,200 6,208 Ambulance Fees 2,007,344 2,423,731 1,943,950 2,300,000 Admin Charge-Water 426,475 473,721 473,721 429,007 Admin Charge-Water Impact - - - 4,172 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Admin Charge-Sewer 414,036 486,501 486,502 482,711 Admin Charge-Sewer Impact - - - 3,963 Admin Charge-Storm Water 266,111 290,124 290,066 296,049 Admin Charge-Storm Water Impact - - - 780 Admin Charge-Irrigation 253,957 271,503 271,503 276,543 Admin Charge-Irrigation Impact - - - 1,998 Admin Charge-Park Impact - - - 330 Admin Charge-Road Impact - - - 9,171 Admin Charge-Sanitation Fund 96,485 102,757 102,757 102,004 Admin Charge-Fitness Center 241,100 221,066 221,066 217,955 - (continued on next page)
63 Packet Pg. 134 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets General Fund Revenue Detail
Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 Charges for Services Admin Charge-PARC Tax Fund 9,356 7,795 7,794 7,794 Admin Charge-Egg Farm EDA 33,942 39,947 39,947 - Admin Charge-Broadband Fund 40,215 33,483 33,483 21,505 Capital Projects Inspection - 253,339 271,800 297,800 Development Inspection-Engineering 302,974 363,556 190,000 150,000 Development Inspection-Building - - - 100,000 Development Fees 33,539 35,000 35,000 35,000 Plan Check Fees 466,147 461,439 301,000 420,000 Fire Plan Check Fees 75 2,250 - - Fire Site Inspection Fees 28,065 11,653 31,500 31,500 Police Services-Cedar Hills 533,858 544,535 544,535 555,426 Alpine School District Officers 86,268 135,176 100,000 100,000 Fire-Cedar Hills Contract 689,700 703,494 703,494 717,564 Boat Harbor Fees 68,446 45,000 45,000 50,000 Park Fees 6,128 4,828 5,250 8,000 Amphitheater Reservation Fees 20,460 37,640 16,500 20,000 Recreation Fees 334,110 394,500 283,500 355,000 Library Development Funds 2,542 20,000 4,500 - Library Fees 26,116 26,360 33,750 25,000 Senior Citizen Fees 66,588 42,749 69,000 50,000 Fire Fees 3,398 1,280 2,000 2,000 Recording Fees - - - 5,000 Cemetery Lot Sales 46,550 54,933 45,500 45,500 Grave Opening Fees 98,660 126,333 126,500 120,000 Other Cemetery Fees 1,300 5,067 4,500 4,500 After Hours Fees 500 250 - - Total Charges for Services 6,610,823 7,626,217 6,693,318 7,252,480 Fines & Forfeitures Fines 283,664 258,195 260,000 40,000 Fines - Prosecution Restitution - - - 215,000 Traffic School 69,760 58,027 60,000 60,000 Total Fines & Forfeitures 353,424 316,222 320,000 315,000 Miscellaneous Sale of AF History Books 194 45 300 - Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Safe Sidewalk Funds - 15 200 - Recycling Revenue 288 - 500 - Youth Council 870 280 1,000 - Donations-Fire 5,500 100 - - Donations-Other 107 1,485 - - Purchasing Card Rebate 31,205 26,628 20,000 20,000 Other Revenue 25,021 10,811 13,000 4,500 Police Revenue 56,858 40,652 30,000 35,000 (continued on next page)
64 Packet Pg. 135 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets General Fund Revenue Detail
Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 Miscellaneous GRAMA Requests - - - 5,500 Over & Short (163) - - - Developer Contributions-St Lights 226,024 250,000 - - Total Miscellaneous 345,904 330,016 65,000 65,000 Use of Money & Property Interest Earnings 89,884 88,615 90,000 97,075 Credit Card Processing Fees - - - 25,000 Sale of Capital Assets 8,880 7,065 - - Police/Courts Building Lease 438,400 438,400 442,775 438,400 Cell Tower Lease 32,822 45,969 31,000 35,000 Total Use of Money & Property 569,986 580,049 563,775 595,475 Transfers In Transfer From Perpetual Care 6,933 2,095 9,000 2,000 Transfer From RDA - 42,403 42,403 51,828 Transfer From Capital Projects - - 2,000,000 - Transfer From Park Impact Fee 290,633 - - - Total Transfers In 297,566 44,498 2,051,403 53,828 TOTAL REVENUES$ 27,690,835 $ 29,019,505 $ 26,214,956 $ 27,336,355 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
65 Packet Pg. 136 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets General Fund Expenditure Summary
BY FUNCTION AND DEPARTMENT Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 EXPENDITURES General Services Executive$ 51,783 $ 49,806 $ 46,171 $ 57,628 Legislative 155,120 183,742 183,410 211,183 Legal 397,548 391,601 432,850 462,000 Administration 1,550,677 1,842,573 1,320,031 1,450,133 Total General Services 2,155,128 2,467,722 1,982,462 2,180,944 Community Services Community Services Administration 308,497 350,366 410,329 459,103 Parks & Boat Harbor 931,804 898,457 1,045,576 981,906 Cemetery 500,276 488,126 539,771 496,658 Library & Literacy Center 1,018,505 1,009,903 1,026,078 1,071,784 Total Community Services 2,759,082 2,746,852 3,021,754 3,009,451 Public Safety Police 6,147,863 6,637,788 7,020,611 7,519,845 Fire 5,276,443 5,753,762 5,632,392 6,369,366 Total Public Safety 11,424,306 12,391,550 12,653,003 13,889,211 Public Works Public Works Administration 310,964 310,445 424,549 350,653 Streets 1,845,886 1,495,552 1,454,241 1,621,357 Building Maintenance 1,026,775 923,068 982,443 1,041,713 Building Inspection 887,257 930,217 931,060 1,065,844 Engineering 677,651 1,086,756 1,047,526 1,428,186 Total Public Works 4,748,533 4,746,038 4,839,819 5,507,753 Recreation 647,930 652,959 677,529 703,954 Planning 311,056 340,040 333,176 342,035 Citizens Committees 112,530 105,644 118,979 87,283 Total Departmental Expenditures 22,158,565 23,450,805 23,626,722 25,720,631 Transfers Out Transfer to Fitness Center Fund 836,856 860,297 750,135 728,506 Transfer to Celebration Fund - 36,258 20,000 - Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Transfer to Capital Projects Fund 848,102 663,917 634,706 320,912 Transfer to Capital Equipment 276,062 270,525 267,488 321,360 Transfer to Broadband Fund 318,214 251,945 316,376 224,624 Fund Balance Contribution to Broadband - 21,051 - 20,322 Transfer to Fleet Maintenance Fund - - 4,800 - Transfer to Fleet Capital Fund - 525,000 525,500 - Transfer to Information Technology Fund - 451,000 451,000 - Total Transfers Out 2,279,234 3,079,993 2,970,005 1,615,724 TOTAL EXPENDITURES$ 24,437,799 $ 26,530,798 $ 26,596,727 $ 27,336,355
66 Packet Pg. 137 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets General Fund Expenditure Summary
BY TYPE Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 EXPENDITURES Personnel 15,134,365 16,700,768 17,123,811 18,641,012 Operations 6,757,416 6,450,866 6,423,311 7,079,619 Capital 266,784 299,171 79,600 - Transfers Out 2,279,234 3,079,993 2,970,005 1,615,724 TOTAL EXPENDITURES $ 24,437,799 $ 26,530,798 $ 26,596,727 $ 27,336,355 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
67 Packet Pg. 138 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Executive
DEPARTMENT SUMMARY The executive of the City is the Mayor who, in conjunction with the City Council, provides governance of the City. The Mayor is also responsible for the operations of the City and has appointed a City Administrator to manage operations.
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 Personnel Salaries & Wages$ 14,479 $ 20,971 $ 14,400 $ 22,800 Benefits 22,368 24,185 24,071 28,128 Total Personnel Expenses 36,847 45,156 38,471 50,928 Operating Travel Allowance 4,200 4,200 4,200 4,200 Education and Travel - 200 1,500 1,500 Auditing 10,461 - - - Department Expense and Supplies 275 250 2,000 1,000 Total Operating Expenditures 14,936 4,650 7,700 6,700 TOTAL EXECUTIVE$ 51,783 $ 49,806 $ 46,171 $ 57,628
DEPARTMENT PERSONNEL FTE FTE Proposed Increase Full-time Equivalent Positions 2019-20 2020-21 2021-22 (Decrease) Mayor 0.50 0.50 0.50 - Total Executive Positions 0.50 0.50 0.50 -
STAFFING NOTES The Mayor's compensation is a set amount and not dependent on the number of hours worked. Therefore, the position has been counted as 0.50 FTE on this schedule. City Council Chambers Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
68 Packet Pg. 139 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Legislative
DEPARTMENT SUMMARY The legislative department is comprised of the elected City Council. The purpose of the City Council is to provide governance in conjunction with the Mayor of the City. Special projects in the fund include dues for the Utah League of Cities and Towns, Utah Lake Commission, and Mountainland Association of Governments.
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 Personnel Salaries & Wages$ 30,166 $ 54,565 $ 30,000 $ 48,000 Benefits 66,431 72,009 70,710 80,723 Total Personnel Expenses 96,597 126,574 100,710 128,723 Operating Travel Allowance 14,832 15,000 15,000 15,000 Education and Travel 40 - 6,000 6,000 Planning Commission 1,220 552 2,800 2,800 Department Expense and Supplies - - - 3,500 Other Council Unassigned 1,000 472 2,500 2,500 Special Projects 41,394 40,644 56,400 42,660 Steel Days Services - - - 10,000 Youth Council 37 500 - - Total Operating Expenditures 58,523 57,168 82,700 82,460 TOTAL LEGISLATIVE$ 155,120 $ 183,742 $ 183,410 $ 211,183
DEPARTMENT STAFFING FTE FTE Proposed Increase Full-time Equivalent Positions 2019-20 2020-21 2021-22 (Decrease) City Council Members 2.50 2.50 2.50 - Total Legislative Positions 2.50 2.50 2.50 -
STAFFING NOTES The Council's compensation is a set amount and not dependent on the number of hours worked. Therefore, the City Council has been counted as 2.50 FTE on this schedule. Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
69 Packet Pg. 140 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Legal
DEPARTMENT SUMMARY The Legal budget is established to process expenditures for legal and attorney purposes. All attorneys for the City currently act on a contract basis. The attorney services that are expensed out of this department include: Personnel attorneys, defense attorneys for criminal actions (when the accused cannot provide an attorney for themselves), conflict attorneys for criminal actions (when there is a conflict between the defense attorney and another individual), the City’s criminal attorney, and the City’s civil attorney. Other attorneys engaged by the City are used on an as-needed basis and are expended out of different funds. Specialized attorneys used include broadband attorneys and water right attorneys.
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 Operating Youth Court$ 153 -$ $ 2,000 $ 2,000 Attorney-Civil 133,811 132,266 140,000 140,000 Attorney-Special Assignments 7,500 2,139 30,850 10,000 Attorney-Public Defender 86,134 122,391 80,000 140,000 Attorney-Criminal 169,950 134,805 180,000 170,000 Total Operating Expenditures 397,548 391,601 432,850 462,000 TOTAL LEGAL$ 397,548 $ 391,601 $ 432,850 $ 462,000 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
70 Packet Pg. 141 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets
Administration
DEPARTMENT SUMMARY The administration department encompasses administrative, financial, utility billing, business licensing, and recorder functions. The City Administrator administers the day-to-day functions of the City and makes executive-level decisions regarding operations. The finance staff is responsible for the fiscal responsibilities of the City, including accounting, payroll, purchasing, accounts receivable, treasury, accounts payable, bonding, and budgeting. The recording function is responsible for custody and maintenance of all City records. Finally, the utility billing function is responsible for all incoming payments, utility and business license maintenance management, front desk reception and customer service, along with ensuring all utility billing accounts are billed monthly in an accurate and timely manner.
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
DEPARTMENT ACCOMPLISHMENTS
Administration Strategic Goals—Developed work plan and monitoring for the City Council’s FY2021 Strategic Goals and formation of the FY2022 Strategic Goals.
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Administration
Citizen Survey—Completed Citizen Survey to identify areas of success and areas in need of improvement. Secured bond financing at 1% interest rate for 36” waterline project through Utah State Department of Water Resources.
City Recorder Implemented Municipal Code Online allowing updates to the Municipal Code as ordinances are passed rather than waiting until codified. Scanned all Planning Commission minutes into a searchable database. Record Digitization—Continued digitizing City records and audio recordings.
Finance Financial Report Award—Received Certificate of Achievement for Excellence in Financial Reporting for the 2020 Comprehensive Annual Financial Report. 2021 Budget Award—Received Distinguished Budget Presentation Award for the City’s 2021 budget book. Initiated e-signature process for invoice and purchase order approval and created paperless accounts payable to more efficiently access accounting records and reduce carbon footprint. Created audit committee and fraud hotline. Updated and revised procurement policy. Engaged investment advisory consulting firm to assist City in investment diversification and to maximize return on investments per the City investment policy. Implemented the online portal of the City’s accounting system to allow department real-time access to their specific department accounting data. . DEPARTMENT GOALS
City Recorder Digitization of City Records—Scan all City Council and Planning Commission minutes; scan all Ordinances, Resolutions, and agreements.
Finance/Utility Billing Online Timekeeping/W2-s—Continue to implement online timecards and W-2s through the City’s
accounting software. Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Identify Additional Policies Needed—Identify any additional financial policies that are needed/recommended by the State Auditor’s Office, GFOA (Government Finance Officers Association), and IRS (Internal Revenue Service). Depending on number, complete policy creation. Continue to create paperless accounting system in areas of utility billing and cash receipting to more efficiently access accounting records and reduce carbon footprint. Select new comprehensive accounting software to meet the needs of a growing city, coordinate with other departments for data input and increase efficiency and continue financial transparency. Update long-term financial workplan. (Strategic Goal – Fiscal Sustainability and Responsibility)
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Administration
Assist water department to implement smart metering and customer portal for culinary water and pressurized irrigation utility billing to create monthly meter reads for more timely billing and real- time customer data (Strategic Goal – Water Preservation).
DEPARTMENT OPERATING INDICATORS City Recorder 2018 2019 2020 Number of Action Items 268 291 285 Number of Discussion Items 73 70 46 Hours of Council Meetings 86 91 83 Resolutions 45 51 36 Ordinances 53 80 61 Approved Annexations 4 – 58.172 acres 10 – 223 acres 2 – 21 acres Recorded Annexations 6 – 60.040 acres 9 – 220 acres 3 – 69 acres Annexations Started, but Not Recorded 7 – 193.547 acres 6 – 76 acres 0 GRAMA Requests * 109 129 New Lots/Units Created * 409 593
Finance 2018 2019 2020 Number of Utility Billing Accounts 8,974 9,330 9,767 Utility Bills Created 110,269 128,148 Business Licenses Issued 1,268 Cash Receipts Processed (Excludes 34,347 34,854 31,623 Online) Online Cash Receipts Processed * 82,395 90,161 Accounts Payable Checks Issued 4,318 4,311 3,378 ACH Payments Issued * 466 753 Payroll/Direct Deposit Issued 12,051 12,294 10,379 Journal Entries Created * 4,652 2,260 *Data not collected for calendar year 2018 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
73 Packet Pg. 144 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Administration DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 Personnel Salaries & Wages$ 612,686 $ 652,933 $ 660,041 $ 701,602 Benefits 268,035 371,673 291,688 293,294 Total Personnel Expenses 880,721 1,024,606 951,729 994,896 Operating Subscriptions and Memberships 6,234 6,382 6,167 6,167 Ordinances and Publications 14,622 20,047 25,000 25,000 Education and Travel 382 4,000 6,500 7,000 Office Supplies and Expense 7,531 15,551 9,000 12,000 Telephone 2,063 2,133 2,160 2,160 Professional and Technical 59,629 44,787 42,000 42,000 Auditing - 23,590 12,000 23,000 Department Expense and Supplies 30,786 5,761 12,000 6,000 Insurance Premium 219,713 243,762 217,300 230,000 Postage and Shipping 6,217 7,644 6,000 7,200 Covid-19 Response 232,480 407,753 - - Credit Card/Bank Processing Fees 12,341 15,163 10,000 15,000 Election Expense 25,491 - - 41,524 Recording Fees 3,790 4,219 3,000 5,000 Admin Charge-Broadband 5,193 2,151 2,151 2,150 Internal Charges-Fleet Operations 1,400 1,000 1,000 775 Internal Charges-Fleet Capital Fund 5,455 - - - Internal Charges-Technology 36,629 14,024 14,024 30,261 Total Operating Expenditures 669,956 817,967 368,302 455,237 TOTAL ADMINISTRATION$ 1,550,677 $ 1,842,573 $ 1,320,031 $ 1,450,133 DEPARTMENT STAFFING FTE FTE Proposed Increase Full-time Equivalent Positions 2019-20 2020-21 2021-22 (Decrease) City Administrator 1.00 1.00 1.00 - Finance Director 1.00 1.00 1.00 -
City Recorder 1.00 1.00 1.00 - Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) UB/Business Licensing Supervisor 1.00 1.00 1.00 - Accountant 1.00 1.00 1.00 - Management Analyst - - 0.50 0.50 Administrative Assistant 1.00 0.50 0.50 - Accounts Payable Specialist 1.00 1.00 1.00 - Payroll Coordinator 1.00 1.00 1.00 - Utility Billing Clerk 1.00 1.00 1.00 - Deputy City Recorder 0.40 0.40 0.40 - Utility Billing Clerk 1.60 1.60 1.60 - Total Administration Positions 11.00 10.50 11.00 0.50
74 Packet Pg. 145 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Community Services - Administration
DEPARTMENT SUMMARY The Community Services department focuses building and supporting the social infrastructure needed for a healthy, well-rounded community. This social infrastructure are those public spaces that allow people to gather, communicate, recreate, socialize, learn and bond in safe and enjoyable ways. The department primarily focuses on developing and maintaining parks, trails, a cemetery, and a library. The Community Services Director also provides some internal services, such as Human Resources and Communications, for the City.
DEPARTMENT ACCOMPLISHMENTS Roll out of new city brand (ongoing) Redesign of city website. Redesign of city newsletter. Launch of Citizens Want to Know monthly white paper articles. Rolled out notifyme for notifications. Videos: 1. Jan State of the city address 2. Memorial Day Video 3. City Hall Weddings Video 4. Veterans Day video 5. Holiday lights video Adapted employee appreciation activities for COVID DEPARTMENT GOALS Ongoing roll out of city branding Get over 3000 subscribers to notifyme Daily posts on each social media platform Educational campaign for PARC funds Institute a comprehensive wellness program DEPARTMENT OPERATING INDICATORS Community Services - Administration 2018 2019 2020 Total city social media posts (not including 377 405 470
dept. specific platforms) Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Employee Turnover Rate 10% 14% 8%
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DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 Personnel Salaries & Wages$ 160,041 $ 186,401 $ 175,791 $ 212,827 Benefits 64,094 71,202 75,452 81,978 Total Personnel Expenses 224,135 257,603 251,243 294,805 Operating Promotional - 23,704 38,298 38,298 Subscriptions and Memberships 249 - 320 320 Education and Travel 703 - 2,500 2,500 Training - - 2,500 4,500 Office Supplies and Expense 660 229 500 500 Telephone 960 1,067 960 960 Communications 53,430 32,740 30,110 30,110 Community Events 2,480 - 2,500 2,500 Employee Appreciation 11,592 17,792 20,000 20,000 Human Resources 7,361 6,987 16,160 16,160 Human Resources-Health/Wellness 1,493 2,883 36,150 36,150 Department Supplies and Expense 113 523 2,250 2,250 Admin Charge-Broadband 722 520 520 530 Internal Charges-Technology 4,599 6,318 6,318 9,520 Total Operating Expenditures 84,362 92,763 159,086 164,298 TOTAL COMMUNITY SERVICES$ 308,497 $ 350,366 $ 410,329 $ 459,103
DEPARTMENT STAFFING FTE FTE Proposed Increase Full-time Equivalent Positions 2019-20 2020-21 2021-22 (Decrease) Community Services Director 1.00 1.00 1.00 - Human Resources Manager 1.00 1.00 1.00 - Communications Specialist 0.50 0.50 1.00 0.50 Total Community Services Positions 2.50 2.50 3.00 0.50 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
76 Packet Pg. 147 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Community Services – Parks & Boat Harbor
DEPARTMENT SUMMARY The Parks division is responsible for the maintenance of the parks system throughout the City. The Parks division also manages the grounds of less traditional open spaces, such as those at City facilities, park strips, flowers on Main Street, and even the City’s freeway interchanges.
DEPARTMENT ACCOMPLISHMENTS Received $1.5 million grant from county for renovation at Boat Harbor. Received $150,000 grant from state for renovation at Boat Harbor. Brought filter station above ground at Hindley. Underground water filter stations are safety hazards for employees and often get flooded. DEPARTMENT GOALS Move to smart watering to 10 parks, including at Art Dye Park (Strategic Goal-Water Preservation). Acquire additional park space south of I-15. Art Dye Park; finish parking lot, adjust disc golf course and build new dog park. (Strategic Goal – Quality of Life) New sprinkler system at country view park. Move to cashless transactions at boat harbor. Work with Parks and Trails committee to update the Parks and Trails master plan. (Strategic Goal – Quality of Life) Work with Parks and Trails committee to submit projects for PARC tax funding.
DEPARTMENT OPERATING INDICATORS Parks and Boat Harbor 2018 2019 2020 Acres of Landscaped Parks 120 132 132 Total Acres of Park Space (excluding Fox 222 235 235 Hollow golf course and Meadows shopping center wetlands) Boat Harbor Passes Sold 85 125 Playgrounds 27 27 27 Swing sets 10 10 10 Number of Parks 30 30 30 Existing Bike/Shared Use Pathways 6.76 6.76 6.76 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
77 Packet Pg. 148 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Community Services - Parks DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 Personnel Salaries & Wages$ 444,174 $ 422,737 $ 509,709 $ 474,345 Benefits 190,210 185,743 202,762 205,046 Total Personnel Expenses 634,384 608,480 712,471 679,391 Operating Education and Travel 2,790 920 3,500 3,500 Mower Supplies & Maintenance 25,318 18,723 20,000 20,000 Building & Grounds Maintenance 23,095 25,356 27,000 27,000 Irrigation Repair & Maintenance 16,393 7,395 27,800 25,000 Utilities 23,435 54,786 25,000 25,000 Telephone 3,741 5,144 5,440 5,440 Professional and Technical 31,936 30,974 33,400 33,400 Clothing Allowance 2,040 1,600 1,200 3,600 Debris Hauling - - - 3,000 Department Supplies 3,315 1,287 3,500 3,500 Interchange Landscaping 2,604 5,032 6,000 9,700 Christmas Decorations 7,135 7,242 7,000 11,000 Insurance Claims 127 3,432 - - Portable Restrooms 3,389 4,032 5,000 5,000 Tree Purchase & Maintenance 20,689 23,572 20,000 26,000 City Wide Horticulture 8,129 1,364 8,500 8,500 Admin Charge-Broadband 361 1,901 1,901 1,839 Internal Charges-Fleet Operations 59,000 42,000 42,000 32,545 Internal Charges-Technology 2,802 5,193 5,193 6,578 Equipment Purchases 2,250 5,075 6,000 6,000 Total Operating Expenditures 238,549 245,028 248,434 256,602 Capital Park Furnishings 13,420 2,667 12,000 - Improvements 3,838 7,768 20,000 - Total Capital Expenditures 17,258 10,435 32,000 - TOTAL PARKS$ 890,191 $ 863,943 $ 992,905 $ 935,993 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) DEPARTMENT STAFFING FTE FTE Proposed Increase Full-time Equivalent Positions 2019-20 2020-21 2021-22 (Decrease) Parks Superintendent 1.00 1.00 1.00 - Parks Supervisor 1.00 1.00 1.00 - Horticulture Specialist 1.00 1.00 1.00 - Parks Maintenance Operator 2.00 2.00 2.00 - Parks Maint Operator/Arborist 1.00 1.00 1.00 - Parks Laborer 8.79 5.10 6.78 1.68 Total Parks Positions 14.79 11.10 12.78 1.68
78 Packet Pg. 149 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Community Services - Boat Harbor
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 Personnel Salaries & Wages$ 23,330 $ 24,348 $ 33,508 $ 33,508 Benefits 3,141 3,200 4,197 3,137 Total Personnel Expenses 26,471 27,548 37,705 36,645 Operating Building & Grounds Maintenance 1,853 555 2,260 2,260 Restroom Maintenance 1,066 188 1,000 1,000 Telephone 605 373 2,818 1,582 Department Expense and Supplies 2,048 2,377 1,492 1,492 Credit Card/Bank Processing Fees 1,985 2,152 2,040 2,040 Admin Charge-Broadband - 356 356 894 Total Operating Expenditures 7,557 6,001 9,966 9,268 Capital Improvements 7,585 965 5,000 - Total Capital Expenditures 7,585 965 5,000 - TOTAL BOAT HARBOR $ 41,613 $ 34,514 $ 52,671 $ 45,913
DEPARTMENT STAFFING FTE FTE Proposed Increase Full-time Equivalent Positions 2019-20 2020-21 2021-22 (Decrease) Boat Harbor 1.38 1.38 1.38 - Total Boat Harbor Positions 1.38 1.38 1.38 -
American Fork Boat Harbor Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
79 Packet Pg. 150 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Community Services – Cemetery
DEPARTMENT SUMMARY The Cemetery division is responsible for the care and maintenance of the Cemetery grounds, handling burial lot purchases, and opening/closing of lots.
DEPARTMENT ACCOMPLISHMENTS Moved to split crew schedule to have some staff covering Friday/Saturday schedule. Pruned 2/3 of trees, removed five diseased trees. Planted two new trees. Added six new benches throughout cemetery. Updates to sprinkler system. Installed protective bollards around sensitive equipment.
DEPARTMENT GOALS Finishing pruning all trees. Update outdoor directory. Move cemetery database to new system. Identify unknown graves and updating records.
DEPARTMENT OPERATING INDICATORS Cemetery 2018 2019 2020 Burials 163 166 164 Lot Sales 121 106 102
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
80 Packet Pg. 151 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Community Services - Cemetery
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 Personnel Salaries & Wages$ 241,130 $ 242,226 $ 251,042 $ 253,443 Benefits 129,594 120,028 140,051 128,184 Total Personnel Expenses 370,724 362,254 391,093 381,627 Operating Education and Travel 734 - 1,500 2,500 Office Supplies and Expense - 2,200 3,800 3,495 Small Engine Repair 18,047 15,139 17,500 19,500 Tools and Equipment 26,931 22,467 24,650 26,650 Tree Purchase & Maintenance 12,750 5,927 13,000 13,000 Telephone 1,720 1,547 1,680 3,180 Employee Appreciation 448 - - 470 Clothing Allowance 1,075 800 600 800 Department Expense and Supplies 7,916 1,801 2,430 3,900 Headstone Replacement 2,042 2,200 3,000 4,450 Flag Rotation & Maintenance 7,038 5,464 6,500 6,500 Christmas Decorations 1,607 467 1,250 900 Postage and Shipping 24 87 - - Credit Card/Bank Processing Fees 1,909 2,241 2,500 2,500 Admin Charge-Broadband 1,083 853 853 871 Internal Charges-Fleet Operations 15,000 13,000 13,000 10,073 Internal Charges-Technology 6,411 6,815 6,815 9,242 Equipment Purchases 8,900 7,093 7,000 7,000 Total Operating Expenditures 113,635 88,101 106,078 115,031 Capital Improvements 15,917 5,171 10,000 - Internal Charges-Fleet Capital - 32,600 32,600 - Total Capital Expenditures 15,917 37,771 42,600 - TOTAL CEMETERY$ 500,276 $ 488,126 $ 539,771 $ 496,658
DEPARTMENT STAFFING Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) FTE FTE Proposed Increase Full-time Equivalent Positions 2019-20 2020-21 2021-22 (Decrease) Cemetery Superintendent 1.00 1.00 1.00 - Cemetery Supervisor 1.00 1.00 1.00 - Park Maintenance Operator 1.00 1.00 1.00 - Administrative Assistant 1.00 1.00 1.00 - Laborer 2.31 1.88 1.68 (0.20) Total Cemetery Positions 6.31 5.88 5.68 (0.20)
81 Packet Pg. 152 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Community Services – Library
DEPARTMENT MISSION Engage the community by connecting people, information, and technology to create an environment that inspires learning and discovery.
DEPARTMENT SUMMARY American Fork Library’s values: Hope, Community, Life-Long Learning, Respect. We seek to give our community members access, regardless of their circumstances. This means free use of our space, our collection (both digital and physical), our programs, and our one-on-one professional assistance. We serve American Fork residents as we provide reference and independent learning services; actively meet the needs of the community for timely, accurate information in their pursuit of job-related, personal interest, and education objectives; and encourage children to discover the excitement of learning and exploring a wide range of educational opportunities programs and services; and to emphasize high interest, popular materials in a variety of formats for persons of all ages.
The Bryan McKay Eddington Learning Center provides one-on-one reading, tutoring, and homework help to K-12 students throughout the community. The tutoring is provided as a public service from the City, as an ongoing part of the community’s commitment to enhance basic literacy skills of all our citizens. The Learning Center helps students with homework in all subjects.
DEPARTMENT ACCOMPLISHMENTS Awarded $390,392 in grants. Recarpeted the entire library, including the Learning Center. Installed 5 new self-check machines. Achieved record checkouts of all material. Successfully transitioned programming to virtual, take-home kits, and self-directed. Served over 3,800 students virtually and in person at the Learning Center. Installed Radio Frequency Identification (RFID) gates. Provided hotspots available for check out. Adapted constantly to new guidelines due to Covid-19 pandemic.
DEPARTMENT GOALS Finish Children’s Programming room. Outreach to American Fork schools. Outreach to Spanish speaking population. Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Update to branded signage. Digital donor recognition. Renovate teen programming room. Paint the library. Newborn board book kits. Ready for Kindergarten program. Expand mental health classes. Develop safety plan for emergencies.
82 Packet Pg. 153 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Community Services – Library
DEPARTMENT OPERATING INDICATORS Library 2018 2019 2020 Registered Users 19,997 22,517 22,233 Items Checked Out 335,532 388,790 369,778 Physical Volumes 87,278 80,255 84,343 Teen Programs 30 70 31 Public Computer Internet Sessions 12,480 12,753 7,746 Wireless Network Sessions 7,291 33,884 24,390 Library Volunteer Hours 2,718 4,942 185 Downloadable Volumes 45,763 101,854 254,637 Library Program Attendance 16,358 26,538 17,642 Children’s Programs 412 470 249 All Programs 485 800 322 Library Visits 172,073 198,737 148,444
Learning Center 2018 2019 2020 Number of Visits 6,344 6,910 3,464 Volunteer Hours 3,719 4,170 2005 Number of Days Open 158 145 142 ESL Students 683 534 284 ESL Hours Attended 670 510 85 ESL Volunteers 432 345 7
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
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DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 Personnel Salaries & Wages$ 531,347 $ 569,163 $ 553,216 $ 580,993 Benefits 200,830 199,496 229,257 221,499 Total Personnel Expenses 732,177 768,659 782,473 802,492 Operating Subscriptions & Memberships 682 1,047 1,030 1,030 Education and Travel 1,888 1,500 3,500 4,000 Office Supplies and Expense - 8,949 4,100 12,200 Telephone 480 533 480 480 Grant Expenditures 10,765 31,676 8,000 8,000 Employee Appreciation 742 977 660 660 Department Expense and Supplies 21,651 2,092 5,000 3,700 Audio/Visual 5,967 3,881 6,180 6,180 Subscriptions Material 2,320 177 2,000 1,020 Cataloging - 8,505 10,750 10,750 Non-Fiction Material 22,177 20,449 22,000 24,200 Fiction Material 25,047 23,000 23,000 25,300 Children's Material 25,846 24,000 24,000 26,400 Young Adult Fiction 9,521 16,015 9,500 10,450 Electronic Resources 21,180 21,000 36,000 28,690 Literacy 2,731 967 3,500 3,700 Programs Expense and Supplies 10,966 5,545 8,000 11,350 Postage and Shipping 6,545 100 - - Credit Card/Bank Processing Fees 1,195 1,127 2,000 2,000 Maintenance Agreement 214 - - - Admin Charge-Broadband 6,498 2,221 2,221 2,180 Internal Charges-Technology 105,163 64,684 64,684 83,602 Equipment Purchases 4,750 2,799 7,000 3,400 Total Operating Expenditures 286,328 241,244 243,605 269,292 TOTAL LIBRARY $ 1,018,505 $ 1,009,903 $ 1,026,078 $ 1,071,784
DEPARTMENT STAFFING Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) FTE FTE Proposed Increase Full-time Equivalent Positions 2019-20 2020-21 2021-22 (Decrease) Director 1.00 1.00 1.00 - Technical Services/Assistant Director 1.00 1.00 1.00 - Librarians 5.00 5.00 5.00 - Literacy Center Coordinator 0.60 0.60 0.60 - Literacy Center Clerk 0.38 0.38 0.38 - Assistant Librarian 0.40 0.40 0.40 - Clerks/Pages 5.36 4.94 5.27 0.33 Total Library Positions 13.74 13.33 13.65 0.33 84 Packet Pg. 155 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Public Safety - Police
DEPARTMENT MISSION Build Community, Enforce with Equity, Serve with Honor
DEPARTMENT SUMMARY The American Fork Police Department consists of 47 sworn officers, 2 part-time Code Enforcement officers, 9 civilian employees, and 7 volunteers who serve a population of over 43,378 (American Fork—33,161 residents and Cedar Hills— 10,217 residents). The Department operates using a Community Policing philosophy, which emphasizes building partnerships with citizens and community organizations. The American Fork Police Department is a full-service police agency that includes traditional uniformed patrol, investigations, community-oriented policing, school resource officers, K9, bicycle patrol, motors, SWAT, NOVA courses for elementary age students, Special Enforcement Drug RAD, and hostage negotiations. The Department handles approximately 33,000 calls per year, one of the highest in the County. The American Fork Police Department strives to provide excellence in every contact and to maintain a high level of professionalism.
DEPARTMENT ACCOMPLISHMENTS Use of Force Review—The Police Department was able to add a civilian review component to our Use of Force Reviews. We have also been able to have an officer certified to conduct Force Science Analysis to high profile use of force cases. Guiding Good Choices Program—The Police Department has been able to get officers and civilian instructors trained to teach the Guiding Good Choices Program that was authorized by the grant the department received. Mental Health Response—The Police Department has worked with the County Health Department to expand our review of cases involving mental health issues. A mobile team has been established for callouts for individual who need assistance as well. New K9s—Through private funding of $20,000, the Department was able to add two Jag terriers to
the department. The donation was enough to cover the dog, training, equipment and food. The Jag Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) terriers are a smaller dog that will not be used to confront suspects or building clearing. They will be used for drug-related searches and tracking such as lost children and those with mental issues. Commission on Crime and Juvenile Justice (CCJJ) Grant—The department received a $20,000 grant to purchase 32 gas masks for the SWAT Team and patrol. This is a critical purchase that could not have been made without the grant funding. CCJJ Grant—A CCJJ Grant was applied for and received for $3,350 that was used to purchase a drone that can be used for crime scene processing, suspect and missing person searches, and other tactical operations.
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Justice Assistance Grant (JAG) Grant—A $4,500 JAG Grant was applied for and received that was used to purchase several driver’s license scanners for the patrol cars, mapping software to be used for crime analysis, and cameras to be used to collect evidence by Department investigators. Highway Safety Grant—The Department received a grant from the Utah Highway Safety Office for two new lasers for traffic enforcement. One of these lasers is valued at over $10,000 and was awarded to American Fork because of its consistently high performance on the traffic enforcement shifts that are provided by the Highway Safety Office. There were only two of these expensive lasers given to agencies within the State. Special Weapons and Tactics (SWAT) School—Three new SWAT operators attended Utah County Sheriff’s Department SWAT School. Officer Konecny received a team leader award from her team which is a highly coveted award that is very difficult to achieve. Action Target Award—Officer Konecny received an award/scholarship from Action Target in the name of Provo Police Master Officer Shinners, who was killed in the line of duty. This scholarship is awarded to one single cadet who has graduated from Utah Valley University Police Academy. The scholarship is for the tuition for Action Target’s Law Enforcement Training Camp, which is a weeklong extensive training in firearms and hand-to-hand combat. The dollar value of this scholarship is over $2.000.00. Adobe Photoshop—through a private donation, we were able to acquire two annual licenses for Adobe Photoshop to use in investigations to enhance video clips or photos. It is also used by the Evidence Technician to do fingerprint verifications for Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) the county’s lab as they, in turn, do it for us. Evidence Bar-Code Scanning—As a division, we wanted to update our evidence section to use barcodes and barcode stickers. It was originally believed it would cost approximately $5,000. However, after conducting further research and testing, it was found we could do so by simply purchasing an inexpensive barcode scanner and label printer. This saved the city an enormous amount of money. National Incident-Based Reporting System (NIBRS) Crime Reporting System—The department has been able to successfully transition to the new NIBRS reporting system. The system requires a lot more data to be collected and submitted to the State, who then submits a report to the FBI database. This FBI requires that all agencies make the transition by this year (2021).
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Communities that Care (CTC) Coordinator—The Communities that Care Program has been fully implemented. The stakeholders have been put in place and there are regular meeting being held to implement the program. Mental Health Response Plan—The department has used an internship from UVU to develop an individualized response plan for those individuals we encounter that will help officers understand the subject’s history, mental health condition and potential points of contact. The program is proving effective and has already been implemented by another Utah County Agency who has copied the program. Crisis Intervention Training (CIT)—In keeping with the Department’s priority to have all of its officers trained for crisis intervention, ten more officers received CIT training. This training teaches officers to de-escalate situations when dealing with any person in crisis, which would include individuals experiencing mental episodes and individuals that are posing a high risk to themselves or others. This has helped reduce repeated calls for service from individuals and has helped them get the help they need. Fuming Chamber—Investigations was able to acquire a fuming chamber from Utah County Sheriff’s Office for free. These chambers are used to fume for fingerprints on odd-shaped objects and different surfaces. These are normally thousands of dollars to purchase. Cellebrite Universal Extraction Device (UFED) Training—A detective was able to attend a weeklong Cellebrite training in Sandy and received certifications for Cellebrite Operator and Cellebrite Physical Analyst. The cost of this course is $3,850.00, however, with the help of Western Regional Counterdrug Training Center (WRCTC) and BL Smith at Sandy Police Department, he was able to attend for free. This is required training to be able to process cell phones and digital evidence. Emergency Preparedness Expo—The Department had the great opportunity to participate in the Cedar Hills Emergency Preparedness Expo. Officers were able to discuss crime prevention and emergency response with many of the 1,500 citizens that attended. Radio Replacement—As part of the Department’s long-term goals to comply with Federal and state P25 radio requirements, six additional car radios were replaced with updated models. Extra Patrols—The patrol division was able to place an emphasis on several grant-funded extra patrols in American Fork and Cedar Hills, including over 100 additional shifts addressing driving under the influence, seatbelt safety, pedestrian safety, distracted driving, and school bus safety. Dashcam Updates—As part of the Department’s program to update all vehicle dashcam video systems, four new dashcams were installed in Department vehicles this year. Three of those cameras
were funded by grant funds. Fourteen vehicles still need this update. Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Radar Updates—The Department was able to replace and update four radars to issue to patrol officers. Three of the four were funded by state grants. Eighteen radars still need to be replaced. Drug Recognition Expert Training—The Department was able to put three more officers through Drug Recognition Expert (DRE) training. This extensive training expands the officers’ ability to detect the presence or use of narcotics. These officers will be a great asset to the Department in future drug investigations. Designated Marksman Program—This year, in the wake of the Las Vegas mass shooting, the Department expanded its designated marksman program for a team of officers within the Department. It included the acquisition of additional precision rifles with magnified optics as well
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as addition, extensive training for those officers involved. The department has training over half the department in this material. At least one other Utah County Agency has contacted the department and intends to copy the program. Drug Diversion - The Department has begun to put together a Drug Diversion Program to help those addicted to drugs in our community. This will help individuals get into drug-related treatment prior to entering into the criminal justice system with an arrest. There have been partnerships created with Wasatch Mental Health, public service providers, and private service providers. Several professors from Brigham Young University are also involved in the process of designing this program. As part of this program, we have implemented an initiative entitled, “Save them Twice”, which involves working with those who have been saved through the use of Narcan and offering to help them get into treatment to avoid repeated overdoses, thus reducing the chances of a fatal event.
DEPARTMENT GOALS Mobile/Portable Radios—The Department has been able to bring all radios into compliance with phase one of the P25 upgrade. The Department now has 34 portable and 17 mobile radios compliant with phase two of the P25 upgrade, which is required by state and federal legislation. It will cost approximately $135,000 over the next eight years to bring the remaining radios into compliance. Phase one will become inoperable in eight years according to current information.
Patrol Rifles—The Department is working towards equipping all officers with Department-issued Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) patrol rifles. This goal is close to being achieved and should be fully completed this year. The process has been slowed this past year due to COVID-19 and the availability or rifle components. Field Training Officer (FTO) Program—A Department Sergeant has received extensive training on the current best practices in new officer training and has been assigned to update and improve our currently existing FTO program. These improvements are expected to take place over the next year. Investigations FTO Program—The Department is developing an FTO program to train new investigators. Nuisance and Animal Control—The Department’s Nuisance and Animal Control division was overwhelmed with calls for service. The Nuisance/Animal Control officer took more incident reports
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than any other officer at the Department this year. In response, the Department plans to take steps to increase the Department’s capacity to handle these calls in the coming year by utilizing the VIPS and secretarial staff. We have also been able to hire two part-time officers to help with calls. The part- time employees are hard to find and maintain due to the current employment market for officers. Response Planning—The department will update all its plans for all of the potential major targets to a grid system to facilitate a faster, more efficient response. This will be rolled out at this year’s annual active shooter training this summer. Officer Training—The department has trained all officers in the Arbinger’s Outward Mindset. The department will train at least 20 officers in more advanced principles of Outward Mindset to help improve public interactions, as well as interdepartmental relationships. The program emphasizes treating people as people regardless of their demeanor and circumstances and accepting personal accountability for their actions and behavior. Volunteers in Police Service (VIPS)—Increase the size of the volunteer program by at least 30 % to help facilitate extra patrols, traffic control and abandoned vehicle enforcement. This year we were able to add a licensed social worker who is training officers regularly. We also added the department’s first Chaplain. Crisis Intervention Training (CIT)—The Department will train all new hires in the principles of CIT to help with those who have mental illness. Use of Force—The Department will have all officers complete a Use of Force/De-escalation training this year to help ensure that proper training has been received and re-emphasized. This year we have been able to add a Civilian Review Component and an officer who is certified by the Force Science Institute. The department will attempt to add one more officer certified in Force Science and we are working to host a class to reduce costs. Diversity/Deescalation/Duty to Intervene—We have provided officers several training sessions on diversity, de-escalation, and duty to intervene. We will continue this this upcoming year. Computer Comparison Statistics (Comstat)/Meadows Area—The department continues to focus efforts on crime prevention in the Meadows. This next year the department will further analyze the data and try and develop strategies to bring even greater levels of crime prevention to the area.
DEPARTMENT OPERATING INDICATORS Police 2018 2019 2020 Calls for Service 29,946 33,048 32,467 Calls for Service Officer 1,302 1,377 1,249 Arrests 1,237 1,306 1,597 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Traffic Accidents 1,352 1,484 1,230 The Meadows criminal incidents 595 637 729 Vehicle Burglaries 100 119 179 Burglaries 37 51 104 Vehicle Theft 26 31 48 Larceny Theft 680 711 915
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DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 Personnel Salaries & Wages$ 3,001,940 $ 3,234,266 $ 3,332,351 $ 3,646,571 Benefits 1,789,574 2,112,559 2,223,410 2,297,401 Total Personnel Expenses 4,791,514 5,346,825 5,555,761 5,943,972 Operating Subscriptions and Memberships 2,246 2,044 3,000 5,250 Education and Travel 15,670 4,467 14,500 14,500 Training - 10,408 5,000 5,000 Office Supplies and Expense 780 6,033 2,640 2,640 Telephone 21,463 32,373 44,220 48,000 Professional and Technical 1,000 355 7,942 4,000 Human Resources-Health/Wellness - 3,483 3,000 4,500 Dispatch/UCAN Fees 222,490 282,822 312,668 328,084 DOJ Vest Grant 5,227 1,000 - - Miscellaneous Grant Expense 25,925 23,516 - - Communities that Care 8,491 1,540 - 26,000 VOCA Grant 850 - 60,000 60,000 Uniforms & Accessories 71,691 97,275 79,660 85,000 Department Expense and Supplies 83,806 31,974 60,000 80,000 Ammunition 6,876 2,517 8,600 12,000 Miscellaneous 4,567 - - - Special Enforcement Fund 24,635 31,293 38,581 33,000 Credit Card/Bank Processing Fees 955 1,449 1,000 1,000 Animal Control 48,396 60,451 59,000 55,000 Deer Mitigation 4,500 - 4,500 4,500 NOVA & Citizens Programs 11,149 10,659 12,000 12,000 K-9 Program 36,820 11,481 4,600 5,200 Alcohol Grant Expenditures 23,141 20,365 45,000 48,000 Equipment Purchases 18,404 5,619 19,100 16,800 Admin Charge-Broadband 13,357 17,605 17,605 18,202 Internal Charges-Fleet Operations 141,342 149,342 149,342 119,331 Internal Charges-Fleet Capital Fund 413,313 386,978 416,978 469,807 Internal Charges-Technology 149,255 95,914 95,914 118,059
Total Operating Expenditures 1,356,349 1,290,963 1,464,850 1,575,873 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) TOTAL POLICE$ 6,147,863 $ 6,637,788 $ 7,020,611 $ 7,519,845
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DEPARTMENT STAFFING FTE FTE Proposed Increase Full-time Equivalent Positions 2019-20 2020-21 2021-22 (Decrease) Chief of Police 1.00 1.00 1.00 - Lieutenant 2.00 2.00 3.00 1.00 Management Analyst II 1.00 1.00 1.00 - Sergeant 7.00 8.00 8.00 - Officer/Master Officer/Detective 32.00 33.00 36.00 3.00 Records Supervisor 1.00 1.00 1.00 - Records/Information Specialist 2.00 3.00 3.00 - Evidence Technician 1.00 1.00 1.00 - Code Enforcement/Animal Control 1.00 1.00 1.00 - Victim Advocate 1.00 1.00 1.00 - Police Officer 1.00 1.00 1.00 - Crossing Guard 3.72 3.72 3.72 - Records Clerk 1.00 1.00 1.00 - Communities that Care Coordinator 0.50 0.50 0.50 - Total Police Positions 55.22 58.22 62.22 4.00
STAFFING NOTES 1) Propose to add two full-time Police Officers and one full-time Detective for the fiscal year 2021-22 budget Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
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DEPARTMENT MISSION We believe in creating a safer everyday life, so you can live better. We back that up with our passionate people, premier performance, and an almost obsessive drive to innovate and improve as progressive partners-with both the citizens of American Fork, as well as other in the Fire and Rescue community.
DEPARTMENT SUMMARY American Fork Fire & Rescue provides emergency medical services to American Fork City and parts of surrounding Utah County areas. The department is staffed 24 hours a day, 7 days a week with full- time personnel, which are supplemented with paid-call staff when needed. Three ambulances are staffed with both Paramedics and Advanced EMT’s (Emergency Medical Technicians). Fire department members are cross trained as both EMT’s and firefighters, which gives them the training they need to best serve the public in any kind of emergency.
The Fire department is charged with fire suppression and prevention as their basic purpose. The goal of the Fire department is to prevent the loss of life and property as it relates to fire incidents. The Fire department is also responsible for enforcing the International Fire Code, conducting fire inspections, and promoting fire safety education within the community through a proactive approach to community risk reduction. Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) American Fork Fire & Rescue provides fire protection services to American Fork City and supports the surrounding Utah County areas with an Insurance Service Office (ISO) rating of two. These services include structural and wildland fire protection. The Fire department has capabilities for extrication of entrapped victims, aerial capabilities up to 105 feet, and various other technical rescue specialties. The Fire department has a highly respected reputation for its dedication to serving the community through activities such as the Memorial Day Firefighters’ breakfast.
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DEPARTMENT ACCOMPLISHMENTS Staffing/Service Delivery: Hired 3 Full-Time Firefighters Hired 1 Battalion Chief Hired 9 Part-Time Firefighter’s. Took delivery and placed into service a 2019 Type 6 Brush/Rescue. Utilized training tower to conduct live fire training, high-rise, search & rescue, and multi- agency training. Deployed Type 1 Engine on EMAC assignment for 14 days to Oregon Wildfires. Crews assisted on multiple local wildland fires, which include the Range Fire, Knolls Fire, Battle Creek Fire, Traverse Mt. Fire, and Battle Creek 2 Fire. 2 Physical fitness evaluations conducted for all combat members of the department. Physical exams completed for all full-time combat staff. Implemented annual mental health exams for all full-time fire personnel. Firefighter standards were adopted and implemented for all department members. Station 52 Station build process put into motion. Received the Fire House Subs grant to purchase a UTV for off road firefighting and EMS operations. Placed UTV 52 into operation. Designed and implemented new department patch to incorporate American Fork City Logo. Tower 51 placed into service. Participated in creation of Memorial Day video for Veterans. Historical calls for service (4000+) achieved. Busiest Station in Utah County for 3rd year. COVID-19 Protocols placed into response guidelines. COVID-19 rapid testing made available to full-time city staff. Equipped all front-line fire apparatus with medical equipment to help with concurrent calls and patient care. Won the ambulance licensure litigation against Gold Cross/BEMS. Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Ambulance licensure increased to paramedic ground with paramedic inter-facility which will setup the city and department for long term success. Ambulance fees generated over 2 million in revenue to help fund operations. Combined all reporting/tracking software for Fire/EMS into 1 platform. (ESO) Upgraded Station 51 paging and alerting system. Equipped all front-line fire apparatus with medical equipment to help with concurrent calls and patient care. Won the ambulance licensure litigation against Gold Cross/BEMS.
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Ambulance licensure increased to paramedic ground with paramedic inter-facility which will setup the city and department for long term success. Ambulance fees generated over 2 million in revenue to help fund operations. Combined all reporting/tracking software for Fire/EMS into 1 platform. (ESO) Upgraded Station 51 paging and alerting system.
Emergency Operations Center (EOC)/Emergency Management • Emergency operations meetings conducted with the State and County on a Weekly basis due to the COVID- 19 Crises. • Assisted the City Administrator and City Council in COVID-19 Protocol for American Fork City and tested all city employees with rapid-test for Covid-19.
Fire Prevention • 1,000 business inspections and pre/plans conducted. • 345 new construction or business inspection completed. • Inspections completed on all new businesses possessing commercial business licenses. • All city fire hydrants inspected and flowed for proper function. • Received $1500.00 from AAA Grant to purchase car seats for car seat program. • Successfully completed Juvenile Fire Program with one Juvenile Fire Setter. • Worked with schools to better establish reporting and assistance for juvenile fire setter program. • Site plan reviews completed on all plans submitted. • Home business self-inspection program has shown successful and continues. • 8 through fire investigation completed between American Fork and Cedar Hills. • Fines and code violation citation issued for repetitive non-compliance issues with successful collection of fines and fees. • Achieved replacement of faulty alarm system in two facilities, eliminating numerous false alarms. • Successfully changed road widths within the TOD through City Ordinance to meet fire code minimums. • Car Seat and Bike Helmet donation programs continued. • Contact with all 2nd grade students at Greenwood Elementary was made and they Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) were instructed in Fire Safety/Prevention. • 97 Public Tours/Education Events were conducted. • 4950 citizens contacted through tours and public relation events. • 20 smoke/CO detectors were donated through our smoke/CO detector donation program.
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Certification & Training • All full-time personnel re-certified as Ice Rescue Technicians. • 2 AFFR UVSRT personnel certified Swift Water Technician. • SRT members attended numerous multi-agency training in disciplines including Swiftwater Rescue, High Angle Rope Rescue, Structural Collapse Rescue, Hazardous Materials, and Confined Space. • 4 members became certified in as Ice Rescue Technician Trainers. • 10 personnel attended the Utah Fire Rescue Academy Winter Fire School in St. George, Utah • Fire Department staff trained Police Department staff in Narcan administration training. • Full-time staff recertified in Pediatric Advanced Live Support. • Multiple Multi-Company/Mutual Aide Live Fire Trainings conducted at AFFR Fire Training Tower. • Helmet and Shoulder Pad removal training conducted by AF High School Training staff for personnel. • New Full-Time employees attended ADO-P certification Course. • 1 member completed Paramedic School. • 1 member started Paramedic School • Wildland Red Card Recertification Course attended by all Fire Department Staff. • Vehicle Extrication Training provided in house and attended by department personnel. • 2 personnel certified as Haz-Mat Technicians. • All certified Haz-Mat Technicians attended 1-week refresher training. • Fire Marshal attended Utah State Fire Marshal annual training.
DEPARTMENT GOALS Continual evaluation of our fire and EMS response area to analyze the current deployment of emergency service resources in relation to demand and response times. Maintain ISO rating of 2. This involves a lot of resource tracking in Hydrant testing, training hours, staffing levels, equipment, apparatus, dispatch capabilities, water system modeling, mutual aid agreements. Purchase ground for Station 53. Determine performance indicators to measure if the quality of department services is adequate. Review performance indicators frequently. Memorial Day Breakfast-Safety Open House and all PR events and programs such as Car Seat, CO/Smoke detector, Bike Helmets. Build and open Station 52.
Start development of response model and staffing for adequate response when station 52 comes Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) online and get new response model and response stacks with Dispatch. Continue good working relations with American Fork Hospital and Health Care Facilities within American Fork City and Cedar Hills. Continue providing health checks to the community monthly at the recreation center. Provide the highest quality of Fire/EMS services and staff to the citizens of American Fork and Cedar Hills. Hire 5 full-time Firefighter Paramedics to staff Station 51-52 to keep up with call volume and concurrent calls and help with employee burnout. Continue to keep up on inventory and supplies for Coivd-19 and continue to track expenses.
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Keep employee’s morale up and healthy. Send 2 employees to paramedic school. Conduct EOC training top exercise. Continue to work with Dispatch on getting the communication tower built for redundancy. Maintain fiscal responsibility. Conduct fire inspections annually for all new business and existing.
DEPARTMENT OPERATING INDICATORS Fire and Rescue 2018 2019 2020 Calls for Service 3,181 3,910 4,180 EMS Related Calls for Service 2,514 3,017 3,167 Fire Related Calls for Service 667 893 1,013 Mutual Aid Responses 31 126 378 Mutual Aid Received from Surrounding 378 Jurisdictions Man Hours of Fire/EMS Training 1,000+ 1,000+ 1,000+ Medical Transports from AF Hospital 905 1,083 1,187
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
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DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 Personnel Salaries & Wages$ 2,782,619 $ 3,119,128 $ 2,938,269 $ 3,344,922 Benefits 1,259,394 1,412,902 1,539,456 1,792,784 Total Personnel Expenses 4,042,013 4,532,030 4,477,725 5,137,706 Operating Subscriptions & Memberships 1,881 1,415 1,100 1,100 Education and Travel 28,313 7,808 25,500 27,000 Training - 15,000 15,000 15,000 Office Supplies and Expense 470 8,631 7,200 7,200 Telephone 14,817 14,994 13,420 13,420 Professional & Technical 26,045 19,356 33,286 30,000 Dispatch/UCAN Fees 29,515 41,366 52,233 49,024 Attorney Fees 156,029 72,369 30,000 30,000 Fire Prevention & Education 14,825 10,671 15,200 12,000 Miscellaneous Grant Expense 6,161 - - - Employee Appreciation 4,379 996 - - Clothing Allowance 28,709 29,759 29,200 32,650 Human Resources-Health/Wellness - 4,900 3,000 3,000 Department Expense and Supplies 52,992 54,795 43,600 40,000 Medical Supplies 97,071 109,415 109,350 110,000 Flag Rotation - - - 2,600 New Members Equipment 52,819 53,439 55,000 50,000 Janitorial Services and Supplies 620 4,613 5,000 5,000 Credit Card/Bank Processing Fees 15,286 29,095 10,000 10,000 Equipment Maintenance Agreement 9,595 9,533 5,000 5,000 Ambulance Billings 111,249 112,867 106,918 126,000 Ambulance Assessments 45,449 59,632 51,726 54,000 Equipment Purchases 46,667 21,689 22,000 30,000 Admin Charge-Broadband 3,610 4,930 4,930 5,386 Internal Charges-Fleet Operations 126,142 117,000 117,000 98,409 Internal Charges-Fleet Capital 325,216 390,340 371,885 435,782 Internal Charges-Technology 36,570 27,119 27,119 39,089 Total Operating Expenditures 1,234,430 1,221,732 1,154,667 1,231,660 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) TOTAL FIRE$ 5,276,443 $ 5,753,762 $ 5,632,392 $ 6,369,366
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DEPARTMENT STAFFING FTE FTE Proposed Increase Full-time Equivalent Positions 2019-20 2020-21 2021-22 (Decrease) Fire Station 51 Positions Fire Chief 1.00 1.00 1.00 - Battalion Chief 1.00 1.00 1.00 - Captain 3.72 3.72 3.72 - Deputy Fire Marshal/Captain 1.36 1.36 1.36 - Lieutenant 4.69 4.69 4.69 - Fire Marshal 1.00 1.00 1.00 - EMT 6.69 6.69 6.69 - Firefighter/Paramedic 16.88 19.88 24.88 5.00 Ambulance Transport 3.17 3.17 3.17 - Office Manager 1.00 1.00 1.00 - Total Station 51 Positions 40.51 43.51 48.51 5.00
Cedar Hills Station Positions Battalion Chief - 1.00 1.00 - Captain 3.00 3.00 3.00 - Lieutenant 3.00 3.00 3.00 - EMT 1.51 1.51 1.51 - Total Cedar Hills Positions 7.51 8.51 8.51 -
Total Fire Positions 48.02 52.02 57.02 5.00
STAFFING NOTES 1) During fiscal year 2019-20, 7.51 full-time equivalent positions were added as part of the contract to provide fire service to the City of Cedar Hills. This increase is funded by contract revenue paid by the City of Cedar Hills. Additional EMT and ambulance transport personnel are funded through ambulance transport revenue.
2) Propose to add five full-time Fire Fighters for the fiscal year 2021-22 budget. Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
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DEPARTMENT MISSION The mission of the American Fork City Public Works department is to provide, in a courteous and professional manner, quality services that are essential to the lives of residents. Talented, qualified, and certified personnel work to ensure that the City has good, safe, and dependable water, sewer, road, and building infrastructure.
DEPARTMENT SUMMARY The Public Works department is vital to the lives of American Fork City residents. Our goal is to ensure that the City’s water and wastewater operations and road network are safe and dependable, while using our expertise to seek improvements, as necessary. We also maintain City buildings and permit new homes and commercial buildings within the City. Our Engineering team is also helping to build a solid future with development reviews and capital projects to improve the City.
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
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DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 Personnel Salaries & Wages$ 202,035 $ 199,300 $ 262,852 $ 218,231 Benefits 84,962 83,503 129,759 97,541 Total Personnel Expenses 286,997 282,803 392,611 315,772 Operating Subscriptions & Memberships - 275 1,000 1,000 Education and Travel 213 - 2,000 2,000 Office Supplies and Expense - 5,225 4,575 4,575 Telephone 960 1,067 960 960 Department Expense and Supplies 4,145 1,633 7,900 7,900 Postage and Shipping - 167 525 525 Credit Card/Bank Processing Fees 5,535 9,297 5,000 5,000 Miscellaneous 2,912 - - - Admin Charge-Broadband 2,166 981 981 981 Internal Charges-Fleet Operations 1,400 1,400 1,400 1,085 Internal Charges-Technology 6,636 7,597 7,597 10,855 Total Operating Expenditures 23,967 27,642 31,938 34,881 TOTAL STREETS$ 310,964 $ 310,445 $ 424,549 $ 350,653
DEPARTMENT STAFFING FTE FTE Proposed Increase Full-time Equivalent Positions 2019-20 2020-21 2021-22 (Decrease) Public Works Director 1.00 1.00 1.00 - Administrative Assistant 1.75 1.75 1.75 - Total Public Works Admin Positions 2.75 2.75 2.75 - Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
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Public Works – Streets
DEPARTMENT SUMMARY The Streets division maintains the road system in the City, including sidewalks, snowplowing, traffic controls, and pavement management. The division also oversees maintenance of the street light system.
DEPARTMENT ACCOMPLISHMENTS We continue to work on the sign inventory and program, including installing and replacing 134 signs throughout the city to get our current signs up to the Manual on Uniform Traffic Control Devices (MUTCD) standard. We have installed several RRFBs (Rectangular Rapid Flashing Beacons) across the city. We have also inspected all school zones and to ensure compliance with MUTCD requirements. The streets division continues to address safe sidewalk hazards throughout American Fork. We have currently eliminated 67 sidewalk failures since this year. We as a division have cut and t-patched approximately 49 water leaks this year. Our streets department have cut out and repaved over 1,500 tons of failed roadway this year. We have cut out and re patched numerous areas in the preparation for chip and crack seal that will take place in the Fall and Spring months. The streets department removed snow and ice from 3,433 lane miles throughout the city due to 2020 snowstorms. We had 285 hours of truck time during these storms in which we threw approximately 494 tons of salt.
DEPARTMENT GOALS Continued pavement management (chip seal and high-density mineral bond treatments). Continued crack sealing projects. Continue replacement of street signs to ensure meeting of MUTCD requirements.
DEPARTMENT OPERATING INDICATORS Streets 2019 2020 2021
Cut and T-patched water leaks 100+ 74 40 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Out of compliance street signs replaced 200+ 225 255 Miles of Snow and Ice Removal 5,359 4,548 2,776 Potholes replaced 2,200 1,800 1,700 Sidewalk Defects Repaired 187 115 250 Roadways treated with chip seal 718,571 square 745,025 square feet feet Roadways treated with high density 563,776 Square 705,879 square mineral bond feet feet
101 Packet Pg. 172 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Public Works - Streets
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 Personnel Salaries & Wages$ 348,347 $ 348,210 $ 372,014 $ 388,120 Benefits 207,244 207,682 223,871 231,076 Total Personnel Expenses 555,591 555,892 595,885 619,196 Operating Education and Travel 1,574 411 3,000 3,500 Office Supplies and Expense 36 152 - - Equipment Supplies & Maintenance 23,315 13,680 30,000 30,000 Street Lights Power 65,497 48,494 70,000 70,000 Street Lights Maintenance 79,684 87,512 100,000 100,000 Traffic Signal Maintenance 3,535 1,352 5,000 6,000 Telephone 6,289 6,665 6,480 6,480 Professional & Technical 28,592 107 50,000 35,000 Clothing Allowance 2,254 2,353 1,200 2,400 Department Expense and Supplies 8,211 9,533 15,000 15,000 Debris Hauling 1,652 3,499 2,500 2,500 Insurance Claims (1,750) 265 - - Pavement Markings/Signs 115,997 115,206 120,000 135,000 Sidewalk Repair 171,134 163,682 110,000 170,000 Road Maintenance & Repair 397,642 161,573 260,000 350,000 Admin Charge-Broadband 722 723 722 2,282 Internal Charges-Fleet Operations 75,000 68,000 78,000 60,440 Internal Charges-Fleet Capital 71,715 - - 5,000 Internal Charges-Technology 6,022 6,453 6,454 8,559 Equipment Purchases 7,150 - - - Total Operating Expenditures 1,064,271 689,660 858,356 1,002,161 Capital Street Lights Capital Improvement 226,024 250,000 - - Total Capital Expenditures 226,024 250,000 - - TOTAL STREETS $ 1,845,886 $ 1,495,552 $ 1,454,241 $ 1,621,357
DEPARTMENT STAFFING Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) FTE FTE Proposed Increase Full-time Equivalent Positions 2019-20 2020-21 2021-22 (Decrease) Street Superintendent 1.00 1.00 1.00 - Street Lead Maintenance Operator 1.00 1.00 1.00 - Street Maintenance Operator II - 2.00 - (2.00) Street Maintenance Operator I 5.00 3.00 1.83 (1.17) Public Works Technician II 2.00 2.00 Public Works Technician I - - 1.00 1.00 Total Streets Positions 7.00 7.00 6.83 (0.17)
102 Packet Pg. 173 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets
Public Works –Building Maintenance
DEPARTMENT SUMMARY The Building Maintenance division has responsibility for the maintenance and upkeep of the City’s buildings.
DEPARTMENT ACCOMPLISHMENTS New carpet on second floor and basement of Library. Installed hand sanitizer stations and temperature reading stations throughout the city. Completed and oversaw significant changes in several lobbies to protect employees and residents from Covid-19. Finished LED upgrade to Library upstairs. Painted 70% of the Fitness Center. Three building fire system upgrades. All city buildings changed to swipe-card access. Installed cameras at Administration and Cemetery. Wiring in Police storage building. Upgraded electrical at Boat Harbor. Upgraded and wired scoreboards at three parks. Major upgrade to Network Operations Center (NOC) A/C at Police and Courts.
DEPARTMENT GOALS New carpet second floor of police and court building. Install new roof at Veteran’s Hall. New carpet engineering building. New carpet administration building. Build new building to store pool bubble. Fence in new police storage compound. LED upgrade first floor Library and Rotunda.
DEPARTMENT OPERATING INDICATORS Building Maintenance 2019 2020 2021 Toilet and shower fixes 75 82 86 Service of City A/C and heating units 4 5 6
Lights changed throughout city 355 406 512 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
103 Packet Pg. 174 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Public Works - Building Maintenance
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 Personnel Salaries & Wages$ 242,217 $ 241,500 $ 252,315 $ 258,593 Benefits 144,029 137,180 158,632 156,054 Total Personnel Expenses 386,246 378,680 410,947 414,647 Operating Education and Travel - 224 4,000 2,500 Telephone 2,777 2,987 2,910 2,910 Clothing Allowance 1,047 1,067 800 800 Maintenance - Legion Hall 3,501 2,097 4,000 4,000 Maintenance - Public Works 72,043 59,533 55,000 64,000 Maintenance - Library 83,274 56,173 67,000 65,000 Maintenance - Senior Center 17,383 12,328 10,000 10,000 Maintenance - Admin Building 23,397 23,592 20,000 20,000 Maintenance - Cemetery 11,586 9,857 10,000 12,000 Maintenance - Police/Courts 176,037 139,434 160,000 175,000 Maintenance - City Hall 15,951 11,200 16,000 16,000 Maintenance - Fire/Ambulance 45,960 44,049 45,000 45,000 Asphalt Maintenance 9,028 - - 20,000 Janitorial Service and Supplies 85,547 95,061 90,000 90,000 Admin Charge-Broadband 361 993 993 1,036 Internal Charges-Utility Funds 82,305 75,000 75,000 82,300 Internal Charges-Fleet Operations 4,700 4,700 4,700 3,642 Internal Charges-Fleet Capital - - - 5,000 Internal Charges-Technology 5,632 6,093 6,093 7,878 Total Operating Expenditures 640,529 544,388 571,496 627,066 TOTAL BUILDING MAINTENANCE$ 1,026,775 $ 923,068 $ 982,443 $ 1,041,713
DEPARTMENT STAFFING FTE FTE Proposed Increase Full-time Equivalent Positions 2019-20 2020-21 2021-22 (Decrease) Building Maint Superintendent 1.00 1.00 1.00 - Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Facility Maint Supervisor 1.00 1.00 1.00 - Building Maint Lead Technician 1.00 1.00 1.00 - Building Maint Technician 1.00 1.00 1.00 - Total Building Maintenance Positions 4.00 4.00 4.00 -
104 Packet Pg. 175 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Public Works – Building Inspection
DEPARTMENT SUMMARY The Building Inspection division is responsible for maintaining the integrity of the buildings throughout the City through permitting and inspections during the construction process. The division is also responsible for calculating and collecting impact fees during the inspection process.
DEPARTMENT ACCOMPLISHMENTS Hired three new employees. The building division has again experienced another record year in the number of permits issued, up approximately 7% from 2019. American Fork city has experienced unprecedented growth in the past several years with each successive year exceeding the previous year. Despite the tremendous growth, the building division has skillfully kept up with the demand. Issued 845 total permits. Performed 15,030 total inspections.
DEPARTMENT GOALS Improve overall turnaround time for plan reviews. Update technology for permit tracking. Expand My City Inspector program to include all active permits. Fully certify new inspectors.
DEPARTMENT OPERATING INDICATORS Building Inspection 2019 2020 2021 Permits issued 695 795 845 Number of inspections performed 14,732 12,883 15,030
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
105 Packet Pg. 176 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Public Works - Building Inspection
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 Personnel Salaries & Wages$ 508,121 $ 504,043 $ 517,202 $ 570,844 Benefits 262,551 257,257 290,215 313,137 Total Personnel Expenses 770,672 761,300 807,417 883,981 Operating Subscriptions & Memberships 2,186 - 3,000 6,000 Education and Travel 4,825 292 3,500 4,500 Office Supplies and Expense - 1,056 2,000 2,000 Telephone 5,033 8,793 7,560 7,560 Plan Check Fees 40,195 86,783 20,000 40,000 Professional & Technical 24,393 2,258 22,000 5,000 Clothing Allowance 1,675 1,600 1,200 1,600 Department Expense and Supplies 3,526 544 1,500 1,500 Administrative Charge-Broadband 2,707 3,145 3,145 3,244 Internal Charges-Fleet Operations 7,700 6,700 6,700 5,889 Internal Charges-Fleet Capital 4,330 39,708 35,000 80,000 Internal Charges-Technology 20,015 18,038 18,038 24,570 Total Operating Expenditures 116,585 168,917 123,643 181,863 TOTAL BUILDING INSPECTION 887,257 930,217 931,060 1,065,844
DEPARTMENT STAFFING FTE FTE Proposed Increase Full-time Equivalent Positions 2019-20 2020-21 2021-22 (Decrease) Chief Building Official 1.00 1.00 1.00 - Deputy Building Official 1.00 1.00 1.00 - Building Inspector 4.00 4.00 4.00 - Administrative Assistant 1.50 1.50 2.00 0.50 Total Building Inspection Positions 7.50 7.50 8.00 0.50 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
106 Packet Pg. 177 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Public Works – Engineering
DEPARTMENT SUMMARY The engineering division is responsible for planning and managing the capital projects program of the city and for reviewing, approving, and inspecting public infrastructure associated with private development projects.
DEPARTMENT ACCOMPLISHMENTS Secured Grant for American Fork River Watershed project environmental to prepare projects to mitigate flooding. Completed construction of Art Dye Park Improvements including roundabout. Replaced Water line in West Main Street Secured bond for construction of the 36” waterline and started Construction of the first two segments on Main Street/600 E and 200 South. Currently finishing design for the remaining segments. Designed and constructed pavement rehabilitation projects. Secured grant for transit circulator study. Completed design and construction of the spring line replacement. Secured $1.5 million grant for PI meters. Constructed 900 West 600 North traffic signal. Designed and constructed 500 East Auto Mall Drive traffic signal. Designed traffic signal at 620 South 600 East. Replaced Waterline in 100 East. Completed sewer lining project to prevent infiltration. Developed five-year infrastructure plan. Added Public Works Inspector position. Added City Engineer position. Created specific development inspection and safety procedures to ensure the installation of quality public infrastructure.
DEPARTMENT GOALS Complete environmental portion of the American Fork River Watershed project and start design of the projects to mitigate flooding. Complete Construction of the first two segments of the 36” waterline on Main Street/600 East and 200 South. Start construction of the remaining two segments and design of the TOD well. (Strategic
Goal – Infrastructure Improvements) Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Design and construct 2022 pavement rehabilitation projects according to the 5-year infrastructure improvement plan. Begin engineering work on the transit circulator study. Install Irrigation meters with $1.5 Million grant and matching funds. (Strategic Goal – Water Preservation) Design intersection improvements for 1100 S 500 E and 300 W Pacific Drive and begin construction of improvements. Construct signal at 620 South 600 East Construct 700 North Connection
107 Packet Pg. 178 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Public Works – Engineering
Complete sewer lining project to prevent infiltration. Complete sewer bursting project to increase capacity. Add Public Works Inspector position. Add Engineer position. Continue to create specific development inspection and safety procedures to ensure the installation of quality public infrastructure. Strengthen codes and standards.
DEPARTMENT OPERATING INDICATORS Engineering 2021 Active Developments (Including plan reviews) 73 Improvement Construction Guarantee Inspections 29 Durability Inspections 29 Site Inspections (Occupancy) 58 Right of Way Permits 191 Capital Projects Inspected 8
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
108 Packet Pg. 179 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Public Works - Engineering
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 Personnel Salaries & Wages$ 319,873 $ 490,661 $ 486,053 $ 701,200 Benefits 160,140 253,912 261,238 407,157 Total Personnel Expenses 480,013 744,573 747,291 1,108,357 Operating Subscriptions & Memberships 2,635 2,543 4,610 5,915 Education and Travel 2,246 612 5,000 6,000 Office Supplies and Expense 10 1,220 - - Telephone 2,328 2,713 3,156 3,948 Professional & Technical 17,549 15,416 25,000 40,000 Development Inspections 119,142 125,163 100,000 150,000 Development Review - 29,435 - 35,000 Clothing Allowance 1,654 1,067 1,400 1,800 Department Expense and Supplies 2,707 4,025 3,500 3,000 Admin Charge-Broadband 2,527 1,543 1,542 1,790 Internal Charges-Fleet Operations 5,400 3,900 3,900 3,022 Internal Charges-Fleet Capital 41,388 106,827 106,827 60,854 Internal Charges-Technology - 43,300 43,300 5,000 Equipment Purchases 52 4,419 2,000 3,500 Total Operating Expenditures 197,638 342,183 300,235 319,829 TOTAL ENGINEERING$ 677,651 $ 1,086,756 $ 1,047,526 $ 1,428,186
DEPARTMENT STAFFING FTE FTE Proposed Increase Full-time Equivalent Positions 2019-20 2020-21 2021-22 (Decrease) City Engineer - 1.00 1.00 - GIS Supervisor 1.00 1.00 1.00 - Project Engineer 2.00 2.00 3.00 1.00 Engineer 1.00 1.00 1.00 - Construction Inspector 1.00 1.00 3.00 2.00 Intern 1.00 1.00 1.00 - Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Total Engineering Positions 6.00 7.00 10.00 3.00
109 Packet Pg. 180 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Recreation
DEPARTMENT MISSION Through diverse recreation programs and leisure opportunities foster civility, physical, and emotional wellness, and FUN!
DEPARTMENT ACCOMPLISHMENTS Over 5,000 youth program registrations. Background checks conducted on all volunteer coaches.
DEPARTMENT GOALS Participate in the completion of construction at Art Dye Park. (Strategic Goal – Quality of Life) Add more programs and participants as facilities become available.
DEPARTMENT OPERATING INDICATORS Recreation Participants 2019 2020 Flag Football 900 851 Spring Soccer 1,067 1,000 Fall Soccer 713 715 Baseball/Softball 650 782 Ultimate Frisbee 50 0 Tennis 175 152 Golf 85 0 Ski Bus 50 50 Skate Camp 55 0 Basketball 1,900 1,750
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
110 Packet Pg. 181 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Recreation
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 Personnel Salaries & Wages$ 354,759 $ 380,492 $ 394,946 $ 371,780 Benefits 139,935 132,920 152,461 147,217 Total Personnel Expenses 494,694 513,412 547,407 518,997 Operating Subscriptions & Memberships 165 759 500 400 Advertising 651 - 500 900 Education and Travel 939 - 2,250 2,200 Recreation Supplies & Maintenance 2,823 276 500 2,400 Office Supplies and Expense - 9,765 8,000 12,000 Telephone 2,400 2,135 6,000 6,000 Programs Expense and Supplies 118,997 110,101 95,800 140,900 Department Expense and Supplies 11,119 151 500 500 Employee Appreciation 248 608 320 1,000 Admin Charge-Broadband 1,264 1,055 1,055 2,298 Internal Charges-Fleet Operations 4,400 4,400 4,400 3,409 Internal Charges-Technology 10,230 10,297 10,297 12,950 Total Operating Expenditures 153,236 139,547 130,122 184,957 TOTAL RECREATION $ 647,930 $ 652,959 $ 677,529 $ 703,954
DEPARTMENT STAFFING FTE FTE Proposed Increase Full-time Equivalent Positions 2019-20 2020-21 2021-22 (Decrease) Recreation & Fitness Center Director 0.50 0.50 0.50 - Recreation Superintendent 1.00 1.00 1.00 - Recreation Program Manager 2.00 2.00 2.00 - Rec Supervisors/Scorekeepers/Referees 4.89 4.89 4.42 (0.47) Total Recreation Positions 8.39 8.39 7.92 (0.47) Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
111 Packet Pg. 182 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Planning
DEPARTMENT SUMMARY The duties of the Planning Department are generally divided into the following areas of responsibility: Provide prospective developers, City Council, Planning Commission, City staff, and the general public with accurate and timely information regarding the City’s General Plan elements, development requirements and policies, and general information about the City. Serve as staff to the Planning Commission and City Council, providing materials and recommendations as necessary for them to make the judgements and decisions required by state law and City ordinance. Working in conjunction with the Planning Commission, “look out” for the future of the City. This involves planning for growth and redevelopment in ways that ensures American Fork remains a desirable place to live for residents of all income levels, while at the same time providing opportunities for business growth and retention. Propose amendments to City plans, ordinances, and standards as deemed necessary or as requested. Provide zoning clearance functions for business license applications.
DEPARTMENT ACCOMPLISHMENTS Conducted Downtown Economic Development Study. Amended CC-1 Zone to allow higher density residential use downtown, as recommended by the Downtown Study. Revised TOD Code to require a mixed-use component for the “Core” area. This will ensure the vision of mixed-use is realized.
DEPARTMENT GOALS Continue coordination with Chamber on economic development and promotion of City. Continue coordination with Public Works to implement the Bike/Pedestrian plan as road projects progress. Coordinate with Legal on updates to the Development Code as needed. Continue Planning Commission training with Planning staff and Legal counsel. Appoint a full Planning Commission (7 members, 1 alternate).
DEPARTMENT OPERATING INDICATORS Planning 2018 2019 2020
Acres in process of annexation 193.5 97.6 0 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Units approved – residential lots 609 795 1,763 Commercial site plan approvals 14 16 15
112 Packet Pg. 183 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Planning
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 Personnel Salaries & Wages$ 189,790 $ 195,471 $ 182,415 $ 204,016 Benefits 93,755 94,392 99,239 90,558 Total Personnel Expenses 283,545 289,863 281,654 294,574 Operating Subscriptions & Memberships 991 767 1,625 1,661 Education and Travel 1,376 80 2,000 2,550 Office Expense and Supplies - 105 600 600 Telephone 1,440 1,600 1,440 1,440 Economic Development 16,000 29,439 25,400 25,400 Department Expense and Supplies 1,201 479 2,750 1,200 Admin Charge-Broadband 902 723 723 739 Internal Charges-Fleet Operations 800 800 800 620 Internal Charges-Fleet Capital - - - 5,000 Internal Charges-Technology 4,801 16,184 16,184 8,251 Total Operating Expenditures 27,511 50,177 51,522 47,461 TOTAL PLANNING $ 311,056 $ 340,040 $ 333,176 $ 342,035
DEPARTMENT STAFFING FTE FTE Proposed Increase Full-time Equivalent Positions 2019-20 2020-21 2021-22 (Decrease) Planning Director 1.00 1.00 1.00 - Planner 1.00 1.00 1.00 - Administrative Assistant 0.50 0.50 0.63 0.13 Total Planning Positions 2.50 2.50 2.63 0.13 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
113 Packet Pg. 184 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Citizen Committees - Senior Center
DEPARTMENT SUMMARY The Senior Citizens Center provides programs and support for the seniors in American Fork and surrounding communities. The center strives to give the community a central place to gather and to get access to resources to help meet the needs they face in their daily lives.
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 EXPENDITURES Personnel Salaries & Wages$ 37,199 $ 68,529 $ 36,669 $ 31,199 Benefits 3,825 5,981 4,549 3,104 Total Personnel Expenses 41,024 74,510 41,218 34,303 Operating Office Expense and Supplies - 83 1,000 1,000 Programs Expense and Supplies 57,033 10,000 25,000 5,000 Programs-Senior Meals - 6,767 27,200 27,200 Department Expense and Supplies - 4,024 8,800 2,000 Admin Charge-Broadband 1,083 345 346 338 Internal Charges-Technology 3,581 5,915 5,915 7,942 Equipment Purchases 3,161 - - - Total Operating Expenditures 64,858 27,134 68,261 43,480 TOTAL SENIOR CENTER 105,882$ 101,644$ 109,479$ $ 77,783
DEPARTMENT STAFFING FTE FTE Adopted Increase Full-time Equivalent Positions 2018-19 2019-20 2020-21 (Decrease) Center Director 0.50 0.50 0.50 Assistant Director 0.50 0.50 0.50 Secretary 0.50 0.50 0.50 Aides 2.50 2.50 2.50 Janitor 0.75 0.75 0.75 Total Senior Center Positions 4.75 4.75 4.75 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) STAFFING NOTES 1) Senior Center's positions are compensated with a stipend, with the exception of janitor, and is not dependent on number of hours worked. Therefore, each position is budgeted at 0.50 hours full-time equivalent.
114 Packet Pg. 185 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 General Fund Budgets Citizen Committees-Historical & Beautification
DEPARTMENT SUMMARY Citizen committees are volunteer boards who support the City in many ways. The Historical Committee and Beautification Committee have small budgets for expenditures furthering the purpose of their respective boards.
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 EXPENDITURES Operating Historical Committee$ - -$ $ 1,000 $ 1,000 Beautification 6,648 4,000 8,500 8,500 Total Operating Expenditures 6,648 4,000 9,500 9,500 TOTAL CITIZEN COMMITTEES $ 6,648 $ 4,000 $ 9,500 $ 9,500 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
115 Packet Pg. 186 5.6.c
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
116 Packet Pg. 187 5.6.c
Special Revenue Funds
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
117 Packet Pg. 188 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Special Revenue Fund Budgets Municipal Building Authority Fund
FUND SUMMARY The Municipal Building Authority fund was created to account for the activities of the City’s Municipal Building Authority. The Authority was created to provide continuity between City Council changes. This method allows for small institutions to participate in financing. The City does not currently have any bonds outstanding issued by the Building Authority, but sees the organization as a “backstop” if needed. The yearly expenditures for the building authority are public notices.
FUND BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 EXPENDITURES Operating Ordinances and Publications$ 10 $ -$ -$ - Total Operating Expenditures 10 - - - TOTAL EXPENDITURES $ 10 -$ -$ -$ Municipal Building Fund Net Revenue (10) - - - Beginning Fund Balance 901 891 891 891 Ending Fund Balance $ 891 $ 891 $ 891 $ 891 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
118 Packet Pg. 189 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Special Revenue Fund Budgets Fitness Center
FUND DESCRIPTION The American Fork Fitness Center has been in operation since 1993, serving hundreds of thousands of patrons since that time. With over 290,000 unique visits each year, the Center is a heavily used facility. The facility is complete with an indoor/outdoor competition type swimming pool, seasonal leisure pool, indoor track, 3 racquetball courts, cardio 7 weight rooms, group fitness areas, multi-purpose rooms, locker rooms, and a host of other amenities. A full range of programming available at the Center includes, but is not limited to: Lap swimming, land & water fitness classes, swim team, merit badge classes, day care, preschool, cycling classes, senior fit classes, itty bitty sports, personal training, karate, gymnastics, Jr. Ninja Warrior, and many others. The mission statement of the Fitness Center is “Something for Everyone, Family * Fitness * Fun.”
DEPARTMENT ACCOMPLISHMENTS Navigated the COVID-19 pandemic and all the challenges it brought. Staff worked hard to adapt and improvise as new restrictions and parameters were brought out so we could maximize our facility and programs we offered. Physical improvements inside the fitness center. Including but not limited to: Paint, televisions for advertising, lighting updates, deep cleaning, and updated security. Without a fitness fair and huge pass sale, we worked hard throughout the year with promotions and advertising to retain memberships and create new membership sales.
DEPARTMENT OPERATING INDICATORS Fitness Center 2018 2019 2020 Memberships 3,200 n/a 3,600 Members 14,000 n/a 12,300 Unique visits to facility/program 285,000 270,000 220,000 participation Program visits 100,000 100,000 85,000 Swim lesson participants 3,500 3,000 n/a Gymnastics registrations n/a 3,491 2,283 Itty Bitty registrations n/a 501 237 Karate registrations n/a 383 0
Ninja class registrations n/a 1,056 2,700 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Running Camp registrations n/a 61 35 Preschool registrations n/a 28 25 Princess Camp registrations n/a 113 0
119 Packet Pg. 190 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Special Revenue Fund Budgets Fitness Center
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 REVENUES General Admissions$ 178,871 $ 214,641 $ 148,000 $ 175,000 Passes 608,637 526,707 541,029 635,000 Lessons 112,341 168,259 153,600 165,000 Swim Team 277,313 280,031 271,200 345,000 Specialty Classes 187,907 220,480 255,200 299,000 Gymnastics 19,130 18,531 20,000 18,500 Personal Training 23,408 19,357 10,000 15,000 Equipment Rental 855 977 1,120 2,000 Jogging Track 4,157 2,196 2,800 4,000 Child Care 25,771 24,260 24,800 32,000 Resale Merchandise & Concessions 40,306 40,643 47,200 52,000 Room & Pool Rental 34,559 45,883 22,400 30,000 Miscellaneous 5,468 932 2,250 2,000 Donations 1,024 34 - - Total Revenues 1,519,747 1,562,931 1,499,599 1,774,500 TRANSFERS IN Transfer From General Fund 836,856 860,297 750,135 728,506 Total Transfers In 836,856 860,297 750,135 728,506 TOTAL REVENUES$ 2,356,603 $ 2,423,228 $ 2,249,734 $ 2,503,006 EXPENDITURES Personnel Salaries & Wages$ 1,049,440 $ 1,122,520 $ 1,053,226 $ 1,183,716 Benefits 252,410 246,553 253,971 267,375 Total Personnel Expenses 1,301,850 1,369,073 1,307,197 1,451,091 Operating Subscriptions & Memberships 586 - 1,300 1,400 Advertising 4,170 4,133 4,500 7,500 Education & Travel 1,983 - 2,750 3,700 Office Expense and Supplies 760 3,159 21,010 3,000 Employee Appreciation 2,463 1,524 900 2,600 Equipment Supply & Maintenance 13,332 23,585 17,000 29,300 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Building Supply & Maintenance 99,117 87,263 70,000 80,000 Utilities 172,913 178,148 162,270 170,000 Telephone 4,115 5,399 5,820 5,900 Contracted Janitorial Service 109,531 115,713 103,200 108,300 Professional and Technical 608 - 1,000 1,000 Resale Merchandise & Concessions 23,725 17,359 24,975 31,800 Clothing Allowance 2,497 6,753 800 1,500 Department Expense and Supplies 19,088 12,331 2,000 22,000 Pool Chemicals 75,380 59,947 61,200 63,000 (continued on next page) 120 Packet Pg. 191 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Special Revenue Fund Budgets Fitness Center
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 EXPENDITURES Insurance 37,637 45,245 40,000 40,000 COVID-19 Related Expenses 29,021 63,731 - - Programs Expense and Supplies 8,917 20,360 7,500 9,800 Credit Card/Bank Processing Fees 34,458 44,789 50,000 50,000 Child Care 3,632 310 3,600 4,000 Merit Badge 265 - - - Gymnastics 16,919 15,793 18,750 18,000 Swim Team 66,904 45,367 45,675 66,500 Swimming Pool Programs 11,713 4,072 4,500 7,500 Admin Charge-General Fund 241,100 221,067 221,066 217,955 Admin Charge-Broadband 3,084 3,081 3,082 3,143 Internal Charges-Fleet Operations 1,000 1,000 1,000 775 Internal Charges-Technology 23,873 16,819 16,819 23,242 Equipment 3,035 - - - Total Operating Expenditures 1,011,826 996,948 890,717 971,915 Transfers Out Transfer to Capital Projects 123,279 45,720 45,720 50,000 Transfer to Capital Equipment 20,336 11,487 6,100 30,000 Total Transfers Out 143,615 57,207 51,820 80,000 TOTAL EXPENDITURES $ 2,457,291 $ 2,423,228 $ 2,249,734 $ 2,503,006 Fitness Center Fund Net Revenue (100,688) - - - Beginning Fund Balance 100,688 - - - Ending Fund Balance $ - -$ -$ -$
DEPARTMENT STAFFING FTE FTE Proposed Increase Full-time Equivalent Positions 2019-20 2020-21 2021-22 (Decrease) Recreation & Fitness Center Director 0.50 0.50 0.50 - Aquatics/Head Swim Coach 1.00 1.00 1.00 -
Aquatics Manager 1.00 1.00 1.00 - Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Fitness Center Program Manager 1.00 1.00 1.00 - Fitness Center Office Manager 1.00 1.00 1.00 - Part-Time Positions (Multiple Titles) 44.49 31.05 34.85 3.80 Total Fitness Center Positions 48.99 35.55 39.35 3.80
121 Packet Pg. 192 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Special Revenue Fund Budgets PARC Tax Fund
FUND SUMMARY The PARC tax fund collects and expends funds received from the City’s Parks, Arts, Recreation, and Culture (PARC) sales and use tax option. The state of Utah allows cities to impose a sales and use tax for the purpose of enhancing public financial support of publicly owned and operated recreational and zoological facilities, and botanical, cultural, and zoological organizations owned or operated by institutions or private nonprofit organizations. The one-tenth of one percent sales tax collected by businesses within American Fork is accounted for in this fund, along with grants awarded by the City Council upon recommendation by the PARC tax board.
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 REVENUES Operating and Capital Revenues Sales Tax$ 1,194,830 $ 1,384,606 $ 819,000 $ 1,300,000 Interest Earnings 9,220 3,481 9,000 4,500 Total Operating and Capital Revenues 1,204,050 1,388,087 828,000 1,304,500 TOTAL REVENUES$ 1,204,050 $ 1,388,087 $ 828,000 $ 1,304,500 EXPENDITURES Operating Administrative$ 11,800 $ 22,905 $ 500 $ 19,500 Fitness Center - 32,000 - - Parks 495,301 698,351 - 350,000 Alpine Community Theater 30,000 115,100 - - Fox Hollow Golf Course - 36,636 - - Friends of American Fork Library 21,383 23,047 - - American Fork Library 108,100 59,000 - - Timpanogos Arts Foundation 240,800 296,622 - - Harrington Center for the Arts 35,500 93,627 - - New Friends Quilt Circle 8,400 - - - Wasatch Music Alliance - 50,266 - - Other Grants 5,200 11,150 829,431 927,206 Admin Charge-General Fund 9,356 7,794 7,794 7,794 Total Operating Expenditures 965,840 1,446,498 837,725 1,304,500 TOTAL EXPENDITURES$ 965,840 $ 1,446,498 $ 837,725 $ 1,304,500 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) PARC Tax Fund Net Revenue 238,210 (58,411) (9,725) - Beginning Fund Balance 95,784 333,994 333,994 275,583 Ending Fund Balance$ 333,994 $ 275,583 $ 324,269 275,583
122 Packet Pg. 193 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Special Revenue Fund Budgets Celebration Fund
FUND SUMMARY The Celebration fund was initially created to track the revenues and expenditures associated with the City’s annual American Fork Steel Days celebration. In fiscal year 2018, the City entered into a contract with the American Fork Chamber of Commerce to run the majority of Steel Days events. The City now has a limited number of responsibilities regarding the yearly event. The proposed budget for fiscal year 2021 includes the items the City is contractually obligated for. After fiscal year 2021, it is expected the Celebration Fund will be dissolved and recurring expenditures will be budgeted for in the General fund.
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 REVENUES Operating and Capital Revenues Other Event Income$ 3,800 $ -$ -$ - Total Operating and Capital Revenues 3,800 - - - Transfers In Transfer From General Fund - 36,258 20,000 - Total Transfers In - 36,258 20,000 - TOTAL REVENUES$ 3,800 $ 36,258 $ 20,000 -$ EXPENDITURES Personnel Salaries & Wages$ 20,473 -$ -$ -$ Benefits 2,227 - - - Total Personnel Expenses 22,700 - - - Operating Advertising 370 250 - - Miss American Fork Pageant 8,103 10,100 - - Float 3,575 8,000 - - Steel Days Contract 20,000 20,331 20,000 - Total Operating Expenditures 32,048 38,681 20,000 - TOTAL EXPENDITURES$ 54,748 $ 38,681 $ 20,000 -$ Celebration Fund Net Revenue (50,948) (2,423) - - Beginning Fund Balance 53,371 2,423 2,423 -
Ending Fund Balance $ 2,423 -$ $ 2,423 - Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
123 Packet Pg. 194 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Special Revenue Fund Budgets RDA - Downtown Redevelopment Fund
FUND SUMMARY The Downtown Redevelopment fund is used to enhance and promote the City’s core downtown area and to account for one small business revolving loan issued by the City that is still outstanding.
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 REVENUES Operating and Capital Revenues Interest Revenue$ 2,451 $ 649 $ 3,000 $ 1,000 Total Operating and Capital Revenues 2,451 649 3,000 1,000 TOTAL REVENUES$ 2,451 $ 649 $ 3,000 $ 1,000 EXPENDITURES Operating Professional & Technical 32,800 10,933 - - Total Operating Expenses 32,800 10,933 - - TOTAL EXPENDITURES $ 32,800 $ 10,933 -$ -$ Downtown Redevelopment Net Revenue (30,349) (10,284) 3,000 1,000 Beginning Fund Balance 134,106 103,757 103,757 93,473 Ending Fund Balance $ 103,757 $ 93,473 $ 106,757 $ 94,473 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
124 Packet Pg. 195 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Special Revenue Fund Budgets RDA-East Side Redevelopment Agency Fund
FUND SUMMARY The East Side RDA fund (also known as the East Main RDA fund) was created to account for the revenues and expenditures for the East Main RDA project area created December 1992. The goal of the East Main RDA project area is to incentivize the commercial and industrial development of several blocks along Main Street in American Fork where conditions of blight were determined to be present. The fund will continue to receive “haircut” monies until 2025.
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 REVENUES Operating and Capital Revenues Tax Increment$ 5,114 -$ $ 1,700 -$ Haircut-East Side 45,071 42,533 4,003 44,081 Interest Earnings 763 457 360 763 Total Operating and Capital Revenues 50,948 42,990 6,063 44,844 TOTAL REVENUES$ 50,948 $ 42,990 $ 6,063 $ 44,844 EXPENDITURES Transfers Out Transfer to General Fund - - 42,403 - Total Transfers Out - - 42,403 - TOTAL EXPENDITURES $ - -$ $ 42,403 -$ East Side RDA Fund Net Revenue 50,948 42,990 (36,340) 44,844 Beginning Fund Balance 140 51,088 51,088 94,078 Ending Fund Balance $ 51,088 $ 94,078 $ 14,748 $ 138,922 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
125 Packet Pg. 196 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Special Revenue Fund Budgets RDA-Business Park Redevelopment Fund
FUND SUMMARY The Business Park RDA fund (also known as the North Valley RDA fund) was created to account for the revenues and expenditures of the North Valley RDA Project Area created September 1987. The goal of the North Valley RDA project area is to incentivize the commercial and industrial development along I-15 in American Fork. The fund will receive tax increment revenue through fiscal year 2019, and haircut monies through fiscal year 2026.
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 REVENUES Operating and Capital Revenues Tax Increment$ 20,444 $ 3,937 -$ -$ Haircut 325,071 300,680 312,101 320,943 Interest Earnings 33,798 12,561 20,634 33,798 Total Operating and Capital Revenues 379,313 317,178 332,735 354,741 TOTAL REVENUES$ 379,313 $ 317,178 $ 332,735 $ 354,741 EXPENDITURES Operating and Capital Revenues Haircut Expenditures - - 332,735 354,741 Total Operating Expenditures - - 332,735 354,741 TOTAL EXPENDITURES $ - -$ $ 332,735 $ 354,741 Business Park RDA Fund Net Revenue 379,313 317,178 - - Beginning Fund Balance 1,697,998 2,077,311 2,077,311 2,394,489 Ending Fund Balance $ 2,077,311 $ 2,394,489 $ 2,077,311 $ 2,394,489
North Pointe Business Park Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
126 Packet Pg. 197 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Special Revenue Fund Budgets EDA-Egg Farm Economic Development Area
FUND SUMMARY The Egg Farm EDA Fund was created to account for the revenues and expenditures of the Egg Farm EDA project area created in September 2000. The goal of the Egg Farm EDA project area is to incentivize the commercial and industrial development of a former chicken farm in American Fork City. The fund will receive tax increment revenue through fiscal year 2028, depending on when minimum tax increment levels are reached. It is important to note that 20 percent of tax increment received must go towards affordable housing projects in the state of Utah.
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 REVENUES Operating and Capital Revenues Tax Increment$ 716,387 $ 791,539 $ 760,014 $ 830,971 Tax Increment - Housing 179,097 197,885 190,003 207,743 Interest Earnings 48,111 14,696 20,000 20,000 Total Operating and Capital Revenues 943,595 1,004,120 970,017 1,058,714 TOTAL REVENUES$ 943,595 $ 1,004,120 $ 970,017 $ 1,058,714 EXPENDITURES Operating Administrative Expenses$ 10,500 $ 20,614 $ 24,510 $ 12,629 Total Operating Expenses 10,500 20,614 24,510 12,629 Capital Developer Reimbursement 474,253 291,273 291,273 - 860 E Reconstruction 52,993 447,007 447,007 - Widening of 1500 South - 5,270 8,500 - Widening of Sam White Lane - 201 1,103,313 1,643,786 Total Capital Expenditures 527,246 743,751 1,850,093 1,643,786 Transfers Out Transfer to General Fund 33,942 45,654 39,947 51,828 Transfer to Culinary Water Fund - 1,628,069 1,628,069 204,965 Total Transfers Out 33,942 1,673,723 1,668,016 256,793 TOTAL EXPENDITURES $ 571,688 $ 2,438,088 $ 3,542,619 $ 1,913,208
Egg Farm EDA Fund Net Revenue 371,907 (1,433,968) (2,572,602) (854,494) Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Beginning Fund Balance 2,560,992 2,932,899 2,932,899 1,498,931 Ending Fund Balance $ 2,932,899 $ 1,498,931 $ 360,297 $ 644,437
Fund Balance Restricted For: Administration 116,281 99,484 99,325 86,963 Affordable Housing 1,427,407 (2,777) (10,659) - Developer Funded Infrastructure (70,911) - - - Public Infrastructure 1,460,122 1,402,224 271,630 557,474 Ending Fund Balance $ 2,932,899 $ 1,498,931 $ 360,296 $ 644,437
127 Packet Pg. 198 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Special Revenue Fund Budgets CRA-Patriot Station Community Reinvestment Area
FUND SUMMARY The Patriot Station CRA Project Area Plan was drafted in October 2018 to define the method and means of transit oriented development (TOD) around the vicinity of the American Fork FrontRunner Station. Future development within the Project Area includes proposed high and medium density multi-family housing and the creation of space for offices and commercial businesses, including numerous infrastructure and improvements to capture the vision and density of the anticipated transit oriented development. As of May 5, 2020, the creation of the CRA has been put on hold pending approval by other taxing entities within the project area.
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 EXPENDITURES Operating Administrative Expenses$ 23,000 $ -$ -$ - Total Operating Expenses 23,000 - - - TOTAL EXPENDITURES $ 23,000 -$ -$ -$ Patriot Station CRA Fund Net Revenue (23,000) - - - Beginning Fund Balance (145,699) (168,699) (168,699) (168,699) Ending Fund Balance $ (168,699) $ (168,699) $ (168,699) $ (168,699) Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
128 Packet Pg. 199 5.6.c
Debt Service Funds
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
129 Packet Pg. 200 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Debt Service Fund Budgets Debt Service Fund
FUND SUMMARY The Debt Service Fund is used to account for the accumulation of resources for, and the payment of, long-term debt principal, interest, and related costs for the governmental funds (excluding enterprise and internal service fund debt).
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 REVENUES Operating and Capital Revenues Property Tax$ 784,125 $ 760,393 $ 760,393 $ 583,638 PARC Tax Grant 350,000 350,000 350,000 350,000 Interest Earnings 13,877 2,835 17,875 17,875 Total Operating and Capital Revenues 1,148,002 1,113,228 1,128,268 951,513 Transfers In Transfer From Park Impact Fund 108,931 119,864 119,864 118,616 Transfer from Fire Impact Fees Fund - 319,079 - 321,001 Transfer from Police Impact Fees Fund - 261,064 - 262,637 Total Transfers In 108,931 700,007 119,864 702,254 TOTAL REVENUES$ 1,256,933 $ 1,813,235 $ 1,248,132 $ 1,653,767 EXPENDITURES Debt Service 2020 General Obligation Bonds - 580,143 580,143 583,638 2018 Sales Tax Revenue Bonds 470,808 469,864 469,864 468,616 2014 General Obligation Bonds 599,027 - - - 2011 General Obligation Bonds 185,098 180,250 180,250 - Trustee Fees 2,000 1,250 1,750 1,250 Total Debt Service Expenditures 1,256,933 1,231,507 1,232,007 1,053,504 Transfers Out Transfer to Capital Projects Fund 941,411 580,143 - 583,638 Total Transfers Out 941,411 580,143 - 583,638 TOTAL EXPENDITURES$ 2,198,344 $ 1,811,650 $ 1,232,007 $ 1,637,142 Debt Service Fund Net Revenue (941,411) 1,585 16,125 16,625
Beginning Fund Balance 1,292,791 351,380 351,380 352,965 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Ending Fund Balance$ 351,380 $ 352,965 $ 367,505 $ 369,590
130 Packet Pg. 201 5.6.c
Capital Projects Funds
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
131 Packet Pg. 202 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Capital Project Funds Budgets General Capital Projects Fund
FUND SUMMARY The General Capital Projects Fund accounts for financial resources to be used for the acquisition of major capital facilities (other than those financed by enterprise or internal service fund activities). This fund does not account for projects accounted for with impact fees which are accounted for in separate impact fee funds.
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 REVENUES Operating and Capital Revenues Property Tax$ 525,000 $ 500,000 $ 500,000 $ 500,000 Sales Tax 925,457 1,219,082 513,750 1,000,000 Class C Road Funds 1,225,753 1,055,097 1,080,000 1,100,208 Cemetery Lot Sales 40,000 33,600 40,000 40,000 Grants-PARC Tax 322,192 785,351 223,401 439,351 Grants-Utah County Recreation 14,256 - - - Grants-MAG - 371,000 5,573,925 1,651,000 Grants-Utah DOT - - 408,569 66,600 Capital Contributions 84,794 - - - Interest Earnings 125,608 38,532 88,425 32,195 Total Operating and Capital Revenues 3,263,060 4,002,662 8,428,070 4,829,354 Transfers In Transfer From General Fund 848,102 663,917 634,706 320,912 Transfer From Fitness Center 123,279 45,720 45,720 50,000 Transfer From Debt Service Fund 941,411 580,143 - 583,638 Total Transfers In 1,912,792 1,289,780 680,426 954,550 TOTAL REVENUES$ 5,175,852 $ 5,292,442 $ 9,108,496 $ 5,783,904 EXPENDITURES Capital Expenditures Police Police Fences at Public Works Yard - 40,000 - - Total Police - 40,000 - - Streets Pavement Management Plan 182,592 3,050,000 4,403,180 2,632,403 700 N Connection 21,483 3,253 1,651,000 1,651,000 ADA/Sidewalk Improvements - 40,000 40,000 52,000 Safe Route to Schools 3,220 65,076 70,200 90,000 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Transit Loop Feasibility - - 95,000 32,000 HAWK Pedestrian Crossing - - - 11,000 Street Lighting Upgrades - 23,319 50,000 100,000 Total Streets 207,295 3,181,648 6,309,380 4,568,403 Cemetery Expansion - - 40,000 40,000 Improvements - - - 10,000 Wall Repair - 20,000 - 10,000 Total Cemetery - 20,000 40,000 60,000 (continued on next page)
132 Packet Pg. 203 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Capital Project Funds Budgets General Capital Projects Fund
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 EXPENDITURES Parks Evergreen Park Irrigation 26,033 - - - Country View Park Irrigation - 10,000 - - Fox Hollow Subsidy 240,000 250,000 250,000 240,000 Utah County Grant-Art Dye Park 14,256 - - - 200 South Bike/Pedestrian Path 135,218 371,000 4,172,925 - Trail Maintenance - - 3,000 6,800 Parking Lot Maintenance - - 15,000 15,000 Pickleball Resurfacing - - 5,500 5,750 Hindley Filter Relocation - 9,900 13,500 - Sprinkler Automation - 101,500 21,500 - Playground Replacement - - - 100,000 Quail Cove Pavers - - - 11,000 Sidewalk Replacement - - - 6,000 Art Dye Park - - - 60,000 Park Improvements - - - 27,600 Dog Park - 8,800 20,000 - Boat Harbor Improvements - - - 10,000 PARC-Art Dye Park 22,050 60,062 60,062 68,000 PARC-Meadowview Park 1,863 - - - PARC-Picnic Tables, Trees, Cans 25,635 - - - PARC-Rotary Park Pavillion 61,390 - - - PARC-Rotary Backstop 92,671 (1,827) - PARC-Easton Dog Park 29,524 - - - PARC-Hindley Park Parking Lot 41,138 1,822 64,612 - PARC-Playground Equipment 78,884 - - 190,351 PARC-Pool Shade Structure 24,800 - - - PARC-Quail Cove Entrance 24,645 - - - PARC-Quail Cove Restroom - 100,000 100,000 - PARC-Scoreboard Replacement - 14,442 15,301 - PARC-Frontage Trail - - - 90,000 PARC-Pool Features - - - 32,000 PARC-Library Expansion - 12,500 176,891 55,000 PARC-Library Balcony Arts - - - 4,000 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Total Parks 818,107 938,199 4,918,291 921,501 Fitness Center Deck Drain Replacement - - 18,000 - Raquetball Court Resurfacing - - - 4,000 Facility Paint and Flooring 11,150 3,397 - 11,000 Roof Replacement 36,233 - - - HVAC Units/Water Heater - 20,000 - - LED Lighting Upgrades 11,945 - - - Front Entry Remodel - - 80,000 - (continued on next page)
133 Packet Pg. 204 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Capital Project Funds Budgets General Capital Projects Fund
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 EXPENDITURES Fitness Center Slide Repair - - - 8,000 Shade Structures 533 - - - Security Upgrade 1,787 - - - Pool Boiler 171,026 - - - Pool Deck Resurfacing - - - 12,000 Locker Room Flooring - - - 15,000 Spin Room Improvements - 18,000 - - Weight Room Expansion - 27,720 27,720 - Total Fitness Center 232,674 69,117 125,720 50,000 Building & Grounds HVAC System Replacements 23,085 - - 30,000 Fire Panel Replacements - 47,915 40,000 - Fire Station Flooring - 25,675 20,000 - Fire Station Bay Fans 40,000 50,000 - Boiler Replacements - - 28,000 98,000 Electrical Transmitters - - 15,000 - Library-Carpet Replacement 53,350 60,000 60,000 - Lighting Upgrades - - - 16,000 Legion Hall Renovations - - - 20,000 Police Security Upgrades - - - 10,000 Police Station Carpet 51,295 - - - Truck Washout Extension - - - 10,000 Administration Building Stairs 3,944 - - - Total Building & Grounds 131,674 173,590 213,000 184,000 Other Parade Float 8,812 - - - Total Other 8,812 - - - Total Capital Expenditures 1,398,562 4,422,554 11,606,391 5,783,904 Transfers Out Transfer to General Fund - - 2,000,000 - Total Transfers Out - - 2,000,000 -
TOTAL EXPENDITURES$ 1,398,562 $ 4,422,554 $ 13,606,391 $ 5,783,904 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Debt Service Fund Net Revenue 3,777,290 869,888 (4,497,895) - Beginning Fund Balance 4,732,830 8,510,120 8,510,120 9,380,008 Ending Fund Balance$ 8,510,120 $ 9,380,008 $ 4,012,225 $ 9,380,008
134 Packet Pg. 205 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Capital Project Funds Budgets Bond Capital Projects Fund
FUND SUMMARY The Bond Capital Projects Fund accounts for financial resources received by bond proceeds to be used for the acquisition of major capital facilities (other than those financed by enterprise or internal service fund activities).
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 REVENUES Operating and Capital Revenues Bond Proceeds$ 8,665,261 -$ -$ -$ Interest Earnings 29,597 27,545 15,000 15,000 Total Operating and Capital Revenues 8,694,858 27,545 15,000 15,000 TOTAL REVENUES$ 8,694,858 $ 27,545 $ 15,000 $ 15,000 EXPENDITURES Capital Expenditures Fire Station 52 10,814 164,224 8,400,000 8,537,681 Art Dye Park-Phase I and II 2,601,170 - - - Bond Cost of Issuance 63,895 - - - Total Capital Expenditures 2,675,879 164,224 8,400,000 8,537,681 TOTAL EXPENDITURES$ 2,675,879 $ 164,224 $ 8,400,000 $ 8,537,681 Debt Service Fund Net Revenue 6,018,979 (136,679) (8,385,000) (8,522,681) Beginning Fund Balance 2,580,000 8,598,979 8,598,979 8,462,300 Ending Fund Balance$ 8,598,979 $ 8,462,300 $ 213,979 $ (60,381) Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
135 Packet Pg. 206 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Capital Project Funds Budgets Capital Equipment Fund
FUND SUMMARY The capital equipment fund accounts for equipment purchases other than those purchased by enterprise or internal service fund activities.
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 REVENUES Operating and Capital Revenues Interest Earnings 24 - - - Rebate - 4,010 5,000 5,000 Grants - 28,469 - - Total Operating and Capital Revenues 24 32,479 5,000 5,000 Transfers In Transfer From General Fund 276,062 270,525 267,488 321,360 Transfer From Fitness Center 20,336 11,487 6,100 30,000 Total Transfers In 296,398 282,012 273,588 351,360 TOTAL REVENUES$ 296,422 $ 314,491 $ 278,588 $ 356,360 EXPENDITURES Capital Expenditures Police Equipment, Radios & Tasers$ 19,544 $ 10,000 $ 10,000 $ 16,000 Storage Shed 52,550 - - - Message Board & Trailer - 15,000 15,000 - Mobile Field Equipment - 6,000 6,000 - Daschcam Replacement - - - 20,000 Radio Replacement - 10,000 10,000 16,000 Total Police 72,094 41,000 41,000 52,000 Fire Tech/Rescue Equipment 19,879 8,467 10,000 20,000 Thermal Cameras - - - 9,000 Dispatch Upgrades - 2,305 15,000 - X-Series 12 Lead Zolls - 27,000 27,000 - Burn Prop - - - 10,000 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Bobcat - 14,619 - - Total Fire 19,879 52,391 52,000 39,000 Parks Mower Replacement - - - 40,294 Snowplow/Salter - - - 11,831 Playground Replacement 54,064 - - - Park Furnishings - - - 17,000 Dump Trailer - 9,608 10,000 - Total Parks 54,064 9,608 10,000 69,125 (continued on next page)
136 Packet Pg. 207 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Capital Project Funds Budgets Capital Equipment Fund
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 Streets Trackhoe Lease 11,500 11,500 11,500 23,000 Backhoe Lease 7,250 - - - Roller 163 - - 80,000 Salter Racks 1,941 41,621 23,060 - Loader 166,825 - - - Backhoe - 49,900 52,000 - Chip Box - 12,000 12,000 15,000 Mini-X - - 11,500 - Other Equipment - - 11,500 - Total Streets 187,679 115,021 121,560 118,000 Cemetery Backhoe Lease 8,519 8,079 8,079 9,620 Excavator Lease 8,716 8,405 8,409 9,500 Mower - - - 14,115 Total Cemetery 17,235 16,484 16,488 33,235 Fitness Center/Recreation Gymanstics Floor - - - 16,000 Pool Slide Replacement - - - 9,000 Fitness Equipment 20,336 5,000 5,000 5,000 Camera Upgrades - 987 1,100 - Pitching Mounds/Utility Carts - 13,850 - - Soccer Goals - - 5,500 - Pool Cleaner - 5,500 - - Total Fitness Center/Recreation 20,336 25,337 11,600 30,000 Other Engineering - Trimble GPS Unit 6,611 10,650 - - Library-Self Checkout Stations - 44,000 44,000 - Holiday Decorations - - 5,000 15,000 Total Other 6,611 54,650 49,000 15,000 Total Capital Expenditures 377,898 314,491 301,648 356,360 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) TOTAL EXPENDITURES$ 377,898 $ 314,491 $ 301,648 $ 356,360 Capital Equipment Fund Net Revenue (81,476) - (23,060) - Beginning Fund Balance 97,921 16,445 16,445 16,445 Ending Fund Balance$ 16,445 $ 16,445 $ (6,615) $ 16,445
137 Packet Pg. 208 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Capital Project Funds Budgets Park Impact Fees Fund
FUND SUMMARY The Park Impact Fee Fund accounts for fees assessed to property developers for new land or park space that must be acquired to maintain the established park land level of service as a result of growth due to new property development. Each impact fee type is separated into its own fund for greater tracking and accountability.
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 REVENUES Operating and Capital Revenues Impact Fees$ 2,478,170 $ 2,745,795 $ 1,400,000 $ 1,700,000 Grants-MAG - - 44,000 592,000 Interest Earnings 102,937 29,797 120,000 30,000 Total Operating and Capital Revenues 2,581,107 2,775,592 1,564,000 2,322,000 TOTAL REVENUES$ 2,581,107 $ 2,775,592 $ 1,564,000 $ 2,322,000 EXPENDITURES Operating Professional and Technical 1,872 1,765 - 30,330 Total Operating Expenditures 1,872 1,765 - 30,330 Capital Art Dye Improvements 1,665,817 845,000 350,000 500,000 Art Dye Trail - - 44,000 637,000 Land Purchase-Parks Open Space - - - 3,000,000 Trail Expansion - - 200,000 Boat Harbor 1,355 - - Developer Reimbursement 124,914 11,947 - - Total Capital Expeditures 1,792,086 856,947 594,000 4,137,000 Transfers Out Transfer to General Fund 290,633 - - - Transfer to Debt Service Fund 108,931 119,864 119,864 118,616 Total Transfers Out 399,564 119,864 119,864 118,616 TOTAL EXPENDITURES$ 2,193,522 $ 978,576 $ 713,864 $ 4,285,946 Park Impact Fee Fund Net Revenue 387,585 1,797,016 850,136 (1,963,946)
Beginning Fund Balance 5,110,379 5,497,964 5,497,964 7,294,980 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Ending Fund Balance$ 5,497,964 $ 7,294,980 $ 6,348,100 $ 5,331,034
138 Packet Pg. 209 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Capital Project Funds Budgets Road Impact Fees Fund
FUND SUMMARY The Road Impact Fee Fund accounts for fees assessed to property developers to reimburse the city for the cost of developing new system capacity that allows new development to occur and allows for transportation level of service to be maintained. Each impact fee type is separated into its own fund for greater tracking and accountability.
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 REVENUES Operating and Capital Revenues Impact Fees$ 2,707,289 $ 2,577,360 $ 1,400,000 $ 2,000,000 Interest Earnings 114,392 37,121 120,000 35,000 Total Operating and Capital Revenues 2,821,681 2,614,481 1,520,000 2,035,000 TOTAL REVENUES$ 2,821,681 $ 2,614,481 $ 1,520,000 $ 2,035,000 EXPENDITURES Operating Professional and Technical 24,851 12,917 - 10,000 Total Operating Expenditures 24,851 12,917 - 10,000 Capital 700 N Grant Match - - 272,000 272,000 200 S Design & Engineering 115,243 10,563 - - Traffic Signal-500 E Automall 227,505 325,000 - Traffic Signal-620 S 600 E 15,840 - 279,634 Traffic Signal-900 W 500 N 325,000 - - Widening 300 N 1100 E 40,400 - - - 400 S Connection to 500 E - - 300,000 300,000 300 W Pacific Dr Improvements - - 50,000 850,000 300 N 600 E Intersection - 24,000 300,000 - 36" Water line (Street Widening) - 1,300,000 973,732 - Developer Reimbursement 570,845 6,100,000 - 1,500,000 Total Capital Expeditures 726,488 8,002,908 2,220,732 3,201,634 TOTAL EXPENDITURES$ 751,339 $ 8,015,825 $ 2,220,732 $ 3,211,634
Road Impact Fee Fund Net Revenue 2,070,342 (5,401,344) (700,732) (1,176,634) Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Beginning Fund Balance 5,119,487 7,189,829 7,189,829 1,788,485 Ending Fund Balance$ 7,189,829 $ 1,788,485 $ 6,489,097 $ 611,851
139 Packet Pg. 210 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Capital Project Funds Budgets Fire Impact Fees Fund
FUND SUMMARY The Fire Impact Fee Fund accounts for impact fees charged to new development to recover all or a portion of the costs of providing fire services to new development. Impact fees collected provide funding for essential public safety infrastructure needed by the City to handle the increase in calls that new growth will generate.
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 REVENUES Operating and Capital Revenues Impact Fees$ 448,324 $ 389,092 $ 210,000 $ 250,000 Interest Earnings 25,409 8,096 20,000 7,500 Total Operating and Capital Revenues 473,733 397,188 230,000 257,500 TOTAL REVENUES$ 473,733 $ 397,188 $ 230,000 $ 257,500 EXPENDITURES Operating Professional and Technical 1,147 4,288 - 10,000 Total Operating Expenses 1,147 4,288 - 10,000 Capital Developer Reimbursement 2,308 - - - Total Capital Expenses 2,308 - - - Transfers Out Transfer to Debt Service Fund - 319,079 - 321,001 Transfer to Fleet Capital Fund 123,856 212,323 212,323 212,323 Total Transfers Out 123,856 531,402 212,323 533,324 TOTAL EXPENDITURES$ 127,311 $ 535,690 $ 212,323 $ 543,324 Fire Impact Fee Fund Net Revenue 346,422 (138,502) 17,677 (285,824) Beginning Fund Balance 1,138,661 1,485,083 1,485,083 1,346,581 Ending Fund Balance$ 1,485,083 $ 1,346,581 $ 1,502,760 $ 1,060,757 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
140 Packet Pg. 211 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Capital Project Funds Budgets Police Impact Fees Fund
FUND SUMMARY The Police Impact Fee Fund accounts for impact fees charged to new development to recover all or a portion of the costs of providing police services to new development. Impact fees collected provide funding for essential public safety infrastructure needed by the City to handle the increase in calls that new growth will generate.
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 REVENUES Operating and Capital Revenues Impact Fees$ 309,450 $ 260,489 $ 196,000 $ 220,000 Interest Earnings 27,286 8,611 20,000 8,000 Total Operating and Capital Revenues 336,736 269,100 216,000 228,000 TOTAL REVENUES$ 336,736 $ 269,100 $ 216,000 $ 228,000 EXPENDITURES Operating Professional and Technical 2,997 2,288 - 46,000 Total Operating Expenses 2,997 2,288 - 46,000 Capital Police Shooting Range - - - 165,000 Developer Reimbursement 6,814 - - - Total Capital Expenses 6,814 - - 165,000 Transfers Out Transfer to Debt Service Fund - 261,064 - 262,637 Total Transfers Out - 261,064 - 262,637 TOTAL EXPENDITURES$ 9,811 $ 263,352 -$ $ 473,637 Police Impact Fee Fund Net Revenue 326,925 5,748 216,000 (245,637) Beginning Fund Balance 1,323,379 1,650,304 1,650,304 1,656,052 Ending Fund Balance$ 1,650,304 $ 1,656,052 $ 1,866,304 $ 1,410,415 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
141 Packet Pg. 212 5.6.c
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
142 Packet Pg. 213 5.6.c
Permanent Fund
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
143 Packet Pg. 214 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Permanent Fund Budget Perpetual Care Trust Fund
FUND SUMMARY The Perpetual Care Trust Fund is a permanent fund used to hold and manage funds for the purpose of maintenance and upkeep of the City’s cemetery. Revenues come from sales of graves and interest earnings. Interest earned on idle funds is transferred to the general fund to offset upkeep of the cemetery.
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 REVENUES Operating and Capital Revenues Perpetual Care$ 21,400 $ 20,100 $ 26,000 $ 26,000 Interest Earnings 6,781 2,158 9,000 2,000 Loan Payment-Lot Sales 26,250 21,750 32,500 32,500 Total Operating and Capital Revenues 54,431 44,008 67,500 60,500 TOTAL REVENUES$ 54,431 $ 44,008 $ 67,500 $ 60,500 EXPENSES Transfers Out Transfer to General Fund 6,933 2,158 9,000 2,000 Total Transfers Out 6,933 2,158 9,000 2,000 TOTAL EXPENDITURES$ 6,933 $ 2,158 $ 9,000 $ 2,000 Perpetual Care Trust Net Revenue 47,498 41,850 58,500 58,500 Beginning Fund Balance 783,560 831,058 831,058 872,908 Ending Fund Balance$ 831,058 $ 872,908 $ 889,558 $ 931,408 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
144 Packet Pg. 215 5.6.c
Proprietary Funds
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
145 Packet Pg. 216 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Enterprise Fund Budgets Public Works – Culinary & Pressurized Irrigation
FUND SUMMARY The Culinary and Secondary Irrigation water divisions provide the citizens of American Fork with clean water (for culinary purposes) and secondary irrigation water for outside water needs. DEPARTMENT ACCOMPLISHMENTS Repaired cracks on upper east tank. Completed water line project (State Street—300 West to 470 West). CDBG Phase 8 waterline replacement at Elm Street and 400 East. Replaced Spring line 16” High Density Polyethylene (HDPE) pipeline.
DEPARTMENT GOALS Rehabilitate Hospital Well. Begin design for lower pressurized irrigation filter station. Pressurized irrigation metering project. (Strategic Goal – Water Preservation)
DEPARTMENT OPERATING INDICATORS Culinary and Secondary Water 2019 2020 2021 Waterline repairs 83 73 75 + 15 fire hydrant repairs Work orders 2,950 2,742 3,200 Blue staking 5,845 5,817 9,500 Routine Sampling 400 408 412 (100% pass rate) (100% pass rate) Culinary water usage (yearly) 5,202 acre feet 5,541 acre feet Pressurized irrigation water usage 7,372 acre feet 10,315 acre feet (yearly)
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
146 Packet Pg. 217 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Enterprise Funds Budgets Public Works - Culinary Water Fund
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 REVENUES Operating and Capital Revenues Water Sales$ 3,934,147 $ 4,461,437 $ 4,260,261 $ 4,465,000 CUP Water Fee 871,622 897,413 828,120 870,000 Connection Fee 217,783 259,303 195,700 205,000 Late Fee 106,245 172,104 150,000 157,500 Intergovernmental 194,130 56,878 - 250,000 Miscellaneous 29,822 39,235 40,000 37,725 Note Receivable 19,614 - - - Water Rights Review - 58,597 - - Interest Earnings 160,872 71,331 100,000 100,000 Developer Contributions 2,704,865 - - - Loan Proceeds - 12,750,000 23,721,767 7,015,000 Total Operating and Capital Revenues 8,239,100 18,766,298 29,295,848 13,100,225 Transfers In Transfer From Egg Farm EDA - 1,628,069 1,628,069 204,965 Total Transfers In - 1,628,069 1,628,069 204,965 TOTAL REVENUES$ 8,239,100 $ 20,394,367 $ 30,923,917 $ 13,305,190 EXPENSES Personnel Salaries & Wages$ 211,095 $ 336,667 $ 354,278 $ 366,730 Benefits 112,382 156,910 162,377 166,511 Total Personnel Expenses 323,477 493,577 516,655 533,241 Operating Subscriptions & Memberships 1,566 - 1,600 1,600 Education & Travel 2,597 880 4,150 4,550 Postage 11,999 13,056 16,000 16,000 Office Expense and Supplies - 792 - - Equipment Supplies and Maintenance 15,178 20,327 15,000 15,000 Insurance 50,140 60,661 53,000 53,000 Utilities 149,857 178,449 200,000 200,000 Telephone 7,958 9,938 9,000 9,000 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Professional and Technical 141,231 116,270 60,000 70,000 Clothing Allowance 1,048 1,000 1,400 1,400 Debris Hauling 1,652 3,499 5,000 5,000 Department Expense and Supplies 72,332 104,552 90,000 90,000 CUP-Water Assessment and Fees 572,294 769,825 805,000 805,000 Credit Card/Bank Processing Fees 29,808 35,804 32,000 32,000 No Fault Liability Claims 6,241 - 50,000 50,000 Land Lease 7,260 7,700 7,500 8,000 (continued on next page) DEPARTMENT BUDGET 147 Packet Pg. 218 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Enterprise Funds Budgets Public Works - Culinary Water Fund
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 EXPENSES Operating Meter Replacement 210,390 318,305 100,000 150,000 Depreciation 978,376 980,000 - 1,000,000 Admin Charge-General Fund 426,475 473,721 473,721 429,007 Admin Charge-Broadband 2,610 2,627 2,627 2,913 Internal Charges-Fleet Operations 22,000 22,000 22,000 18,597 Internal Charges-Fleet Capital - - - 125,000 Internal Charges-Technology 17,280 15,575 15,575 17,466 Total Operating Expenses 2,728,292 3,134,981 1,963,573 3,103,533 Capital Equipment - 157,579 160,000 - Backhoe Lease 6,500 6,500 - 26,500 Water Line Projects 25,953 316,327 100,000 1,182,613 Water Line Replacement 3,107 228,880 100,000 500,000 Water Line Replacement-CDBG - 95,000 70,000 500,000 Large Meter Replacement 20,233 32,582 25,000 25,000 Meters-City Facilities 9,500 - 25,000 - Meters-AMI Reading Equipment - - - 840,000 Well Repairs - 58,000 250,000 40,000 Fire Hydrants 29,278 35,000 40,000 40,000 Spring Line Replacement - 335,000 600,000 - 36" Water Line Replacement - 14,976,212 24,279,384 7,898,944 500 E-1100 E Utility Betterments - 324,736 510,158 - 100 E Water Improvements 225 580,000 500,000 - Upper Tank Rehabilitation - 275,690 435,990 - Country Club Well - 50,000 - 260,000 Hospital Well - 14,042 - 100,000 Total Capital Expenses 94,796 17,485,548 27,095,532 11,413,057
Debt Service Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) 2020 Waterline Bonds - - 161,000 119,573 2012 Water Revenue Bonds 14,606 51,252 51,252 52,257 Cost of Issuance - 154,838 237,218 - Total Debt Service 14,606 206,090 449,470 171,830 TOTAL EXPENSES$ 3,161,171 $ 21,320,196 $ 30,025,230 $ 15,221,661 Culinary Water Fund Net Revenue 5,077,929 (925,829) 898,687 (1,916,471) Beginning Available Fund Balance 10,370,210 15,448,139 15,448,139 14,522,310 Ending Available Fund Balance$ 15,448,139 $ 14,522,310 $ 16,346,826 12,605,839
148 Packet Pg. 219 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Enterprise Funds Budgets Public Works - Culinary Water Fund
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 DEPARTMENT STAFFING FTE FTE Proposed Increase Full-time Equivalent Positions 2019-20 2020-21 2021-22 (Decrease) Water Superintendent 0.50 0.50 0.70 0.20 Water System Lead Operator 0.50 0.50 0.70 0.20 Water System Technicians 1.50 2.00 2.80 0.80 Water System Specialist 0.50 0.50 0.70 0.20 Public Infrastructure Manager 0.25 0.25 0.25 - Water Meter Specialist 2.00 1.00 1.00 - Total Culinary Water Positions 5.25 4.75 6.15 1.40
STAFFING NOTES 1) Culinary Water and Pressurized Irrigation - No new positions added. More Staff time is reallocated to culinary water to reflect winter closures of secondary irrigation. Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
149 Packet Pg. 220 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Enterprise Funds Budgets Culinary Water Impact Fees Fund
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 REVENUES Operating and Capital Revenues Impact Fees$ 1,318,741 $ 1,520,516 $ 700,000 $ 1,300,000 Interest Earnings 26,775 10,920 15,000 15,000 Total Operating and Capital Revenues 1,345,516 1,531,436 715,000 1,315,000 TOTAL REVENUES$ 1,345,516 $ 1,531,436 $ 715,000 $ 1,315,000 EXPENSES Operating Professional and Technical 9,327 2,060 - 29,172 Total Operating Expenses 9,327 2,060 - 29,172 Capital 36" Water Line - - - 5,009,017 Developer Reimbursement 417,145 2,586,203 500,000 500,000 Total Capital Expenses 417,145 2,586,203 500,000 5,509,017 Debt Service Loan Debt Service - - 644,000 677,578 Total Debt Service - - 644,000 677,578 TOTAL EXPENSES$ 426,472 $ 2,588,263 $ 1,144,000 6,215,767 Culinary Water Impact Net Revenue 919,044 (1,056,827) (429,000) (4,900,767) Beginning Fund Balance 995,729 1,914,773 1,914,773 857,946 Ending Fund Balance$ 1,914,773 $ 857,946 $ 1,485,773 (4,042,821) Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
150 Packet Pg. 221 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Enterprise Funds Budgets Public Works - Pressurized Irrigation Fund
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 REVENUES Operating and Capital Revenues Water Sales$ 2,769,010 $ 2,839,372 $ 2,748,813 $ 2,887,000 Connection Fee 113,240 118,945 77,250 81,000 Interest Earnings 2,637 344 1,500 1,500 Grant Revenue - - 1,500,000 1,500,000 Developer Contributions 430,703 - - - Total Operating and Capital Revenues 3,315,590 2,958,661 4,327,563 4,469,500 TOTAL REVENUES$ 3,315,590 $ 2,958,661 $ 4,327,563 $ 4,469,500 EXPENSES Personnel Salaries & Wages 210,019 158,469 151,451 173,508 Benefits 106,223 83,023 107,218 94,811 Total Personnel Expenses 316,242 241,492 258,669 268,319 Operating Postage 11,547 9,247 14,000 14,000 Equipment Supplies/Maintenance 21,250 - 50,000 50,000 Insurance 19,948 22,622 21,200 21,200 Professional and Technical 4,753 - 50,000 80,000 Clothing 600 750 600 600 Department Expense and Supplies 15,043 5,421 10,000 15,000 Credit Card/Bank Processing Fees 15,791 18,939 17,000 18,787 Depreciation 1,252,840 1,280,000 - 1,310,000 Admin Charge-General Fund 253,957 271,503 271,561 276,543 Admin Charge-Broadband 58 58 58 56 Internal Charges-Fleet Operations & Mainte 4,500 4,500 4,500 3,487 Internal Charges-Technology 9,876 10,425 10,425 12,316 Total Operating Expenses 1,610,163 1,623,465 449,344 1,801,989 Capital Equipment - 118,184 120,000 - PI Meters-City-wide - 2,881 3,000,000 6,360,000 PI Meters-City Facilities - - - 50,000 Total Capital Expenses - 121,065 3,120,000 6,410,000
Debt Service Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) 2016 General Obligation Bonds 1,119,827 2,473,250 2,473,250 2,470,750 2015 General Obligation Bonds 215,494 513,038 513,038 515,438 Trustee Fees 1,000 1,000 1,000 1,000 Total Debt Service 1,336,321 2,987,288 2,987,288 2,987,188 TOTAL EXPENSES$ 3,262,726 $ 4,973,310 $ 6,815,301 $ 11,467,496 Pressurized Irrigation Fund Net Revenue 52,864 (2,014,649) (2,487,738) (6,997,996) Beginning Available Fund Balance 10,882,405 10,935,269 10,935,269 8,920,620 Ending Available Fund Balance$ 10,935,269 $ 8,920,620 $ 8,447,531 1,922,624
151 Packet Pg. 222 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Enterprise Funds Budgets Public Works - Pressurized Irrigation Fund
DEPARTMENT STAFFING FTE FTE Proposed Increase Full-time Equivalent Positions 2019-20 2020-21 2021-22 (Decrease) Water Superintendent 0.50 0.50 0.30 (0.20) Water System Lead Operator 0.50 0.50 0.30 (0.20) Water System Technicians 1.50 2.00 1.20 (0.80) Water System Specialist 0.50 0.50 0.30 (0.20) Public Infrastructure Manager 0.25 0.25 0.25 - Conservation Enforcement - - 0.50 0.50 Total Secondary Water Positions 3.25 3.75 2.85 (0.90)
STAFFING NOTES 1) Culinary Water and Pressurized Irrigation - No positions deleted. More Staff time is reallocated to culinary water to reflect winter closures of secondary irrigation. Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
152 Packet Pg. 223 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Enterprise Funds Budgets Secondary Water Impact Fees Fund
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 REVENUES Operating and Capital Revenues Impact Fees$ 840,887 $ 697,024 $ 630,000 $ 830,000 Total Operating and Capital Revenues 840,887 697,024 630,000 830,000 TOTAL REVENUES$ 840,887 $ 697,024 $ 630,000 $ 830,000 EXPENSES Operating Professional and Technical 8,699 2,132 - 26,998 Total Operating Expenses 8,699 2,132 - 26,998 Capital Water Reclamation Facility - 23,722 2,000,000 1,987,058 Devloper Reimbursement 130,603 650,000 200,000 500,000 Total Capital Expenses 130,603 673,722 2,200,000 2,487,058 TOTAL EXPENSES$ 139,302 $ 675,854 $ 2,200,000 2,514,056 Secondary Water Impact Net Revenue 701,585 21,170 (1,570,000) (1,684,056) Beginning Fund Balance (15,392,521) (14,690,936) (14,690,936) (14,669,766) Ending Fund Balance$ (14,690,936) $ (14,669,766) $ (16,260,936) $ (16,353,822) Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
153 Packet Pg. 224 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Enterprise Fund Budgets Public Works – Sewer & Storm Drain
FUND DESCRIPTION The Sewer and Storm Drain divisions are responsible for the conveyance of sewage, and operation and maintenance of the storm sewer system.
DEPARTMENT ACCOMPLISHMENTS Cleaned 135,550 feet of line. Televisioned 15,300 feet of line. Inspected and made as-built drawings for 221 sewer laterals. Sewer flows are down 25.632 million gallons, thereby saving about $74,371, showing that infiltration program and slip lining programs are working. These numbers are especially impressive when considering the growth the city has experienced. There have been no back-ups on city sewer mains. Hauled off 695 tons of street sweepings and water leak debris from salt dome area. Cleared and cleaned over 1,000 feet of ditch lines. Cleaned and sampled 52 drainage boxes, sumps, and vaults. Trimmed and cleared over a quarter mile of river trees on 100 West 1500 South. The team also walked the river twice to clear trees and debris to prevent backups and cleaned the debris basin once. There was no river flooding. Removed trees from the middle of Storrs Avenue from 510 South to 650 South and had concrete installed to correct a pooling issue. The Streets Division tied it all together with new asphalt. Removed and replaced 300 feet of curb and gutter on Center Street and 100 South to fix a pooling issue. Removed trees from this location to stop the roots from lifting and breaking the concrete since the trees were deemed to be unsafe. Some SWPPP statistics: o IDDE inspections: 6 o Correction actions issued: 239 o High priority inspections: 48 o SWPPP inspections: 888
DEPARTMENT GOALS Continue pipe bursting from Pacific Dr to 400 N/400 W. Continue yearly slip lining projects. Clean 20 percent of American Fork outfalls (boxes that flow directly into the river). Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Add boxes and sumps to areas that have excessive pooling.
154 Packet Pg. 225 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Enterprise Fund Budgets Public Works – Sewer & Storm Drain
DEPARTMENT OPERATING INDICATORS Sewer and Storm Drain 2019 2020 201 Sewer line cleaning 207,330 feet 135,550 feet 176,320 feet Sewer line camera 19,100 feet 15,300 feet 16,550 feet Inspections on residential sewer laterals 253 221 242 Sewer main backups 1 (not city 0 0 negligence) Oversaw TSSD line cleaning 401,800 feet 385,900 feet 376,000 feet TSSD line camera 67,493 65,440 63,300 SWPPP inspections 809 888 871 Parking lot inspections 128 145 137 City-owned building 24 24 24 inspections/cleanings Boxes and sumps cleaning 426267
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
155 Packet Pg. 226 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Enterprise Funds Budgets Public Works - Sewer Fund
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 REVENUES Operating and Capital Revenues Sewer Sales$ 5,720,343 $ 5,887,065 $ 5,645,916 $ 5,610,750 Connection Fee 98,495 122,513 80,340 84,500 Interest Earnings 130,435 44,064 106,072 100,000 Developer Contributions 389,447 - - - Total Operating and Capital Revenues 6,338,720 6,053,642 5,832,328 5,795,250 TOTAL REVENUES$ 6,338,720 $ 6,053,642 $ 5,832,328 $ 5,795,250 EXPENSES Personnel Salaries & Wages 135,344 182,168 177,095 182,110 Benefits 82,126 97,476 103,480 97,374 Total Personnel Expenses 217,470 279,644 280,575 279,484 Operating Education & Travel 2,311 563 4,500 4,500 Postage 11,978 9,651 12,000 12,000 Equipment Supplies and Maintenance 2,754 1,701 15,000 15,000 Insurance 39,895 45,245 42,400 42,400 Telephone 4,129 4,881 4,200 4,200 Professional and Technical 11,634 1,720 25,000 25,000 Clothing 1,362 600 1,000 1,000 Debris Hauling 1,652 3,499 2,500 - Department Expense and Supplies 17,507 6,799 2,500 2,500 Timpanogos Special Service District 3,099,205 2,409,356 3,100,000 3,100,000 Credit Card/Bank Processing Fees 30,669 36,881 32,000 32,000 No Fault Insurance Claims 4,179 - 15,000 - Sewer System Maintenance 14,404 13,809 30,000 30,000 Depreciation 374,608 390,000 - 400,000 Trackhoe Lease 11,500 11,500 11,500 11,500 Admin Charge-General Fund 414,036 486,502 487,826 482,711 Admin Charge-Broadband 1,316 1,324 1,389
Internal Charges-Fleet Operations 30,000 30,000 30,000 23,246 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Internal Charges-Fleet Capital 82,148 - - 40,000 Internal Charges-Technology 11,358 10,125 10,125 11,882 Total Operating Expenses 4,166,645 3,464,156 3,825,551 4,239,328 (continued on next page)
156 Packet Pg. 227 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Enterprise Funds Budgets Public Works - Sewer Fund
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 Capital Sewer Lining - 205,000 485,892 325,000 Sewer Bursting - 4,499 500,000 550,000 450 W Upsizing - 24,645 255,464 239,034 36" Water Line (Sewer Portion) - - 250,000 - Total Capital Expenses - 234,144 1,491,356 1,114,034 TOTAL EXPENSES$ 4,384,115 $ 3,977,944 $ 5,597,482 $ 5,632,846 Sewer Fund Net Revenue 1,954,605 2,075,698 234,846 162,404 Beginning Available Fund Balance 6,234,225 8,188,830 8,188,830 10,264,528 Ending Available Fund Balance$ 8,188,830 $ 10,264,528 $ 8,423,676 $ 10,426,932
DEPARTMENT STAFFING FTE FTE Proposed Increase Full-time Equivalent Positions 2019-20 2020-21 2021-22 (Decrease) Wastewater Superintendent 0.50 0.50 0.50 - Wastewater Operator 1.00 0.50 0.50 - Wastewater Maintenance Specialist 1.00 1.00 1.00 - Technician - 0.75 0.75 - Public Infrastructure Manager 0.25 0.25 0.25 - Total Sewer Positions 2.75 3.00 3.00 - Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
157 Packet Pg. 228 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Enterprise Funds Budgets Sewer Impact Fees Fund
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 REVENUES Operating and Capital Revenues Impact Fees$ 443,545 $ 512,975 $ 280,000 $ 400,000 Interest Earnings 26,891 8,561 21,774 21,774 Total Operating and Capital Revenues 470,436 521,536 301,774 421,774 TOTAL REVENUES$ 470,436 $ 521,536 $ 301,774 $ 421,774 EXPENSES Operating Professional and Technical 4,724 5,073 - 28,963 Total Operating Expenses 4,724 5,073 - 28,963 Capital 200 S Design and Engineering 39,861 26,747 8,575 - 450 W Upsizing - - 172,129 - Devloper Reimbursement 9,605 736,851 150,000 300,000 Total Capital Expenses 49,466 763,598 330,704 300,000 TOTAL EXPENSES$ 54,190 $ 768,671 $ 330,704 328,963 Sewer Impact Fee Fund Net Revenue 416,246 (247,135) (28,930) 92,811 Beginning Fund Balance 1,243,467 1,659,713 1,659,713 1,412,578 Ending Fund Balance$ 1,659,713 $ 1,412,578 $ 1,630,783 1,505,389 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
158 Packet Pg. 229 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Enterprise Funds Budgets Public Works - Storm Drain Fund
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 REVENUES Operating and Capital Revenues Storm Drain Fee 1,411,339 1,444,108 1,260,720 1,325,000 SWPPP Citations 14,710 29,521 - 34,500 Interest Earnings 43,878 14,415 34,500 - Developer Contributions 291,710 - - - Total Operating and Capital Revenues 1,761,637 1,488,044 1,295,220 1,359,500 TOTAL REVENUES$ 1,761,637 $ 1,488,044 $ 1,295,220 $ 1,359,500 EXPENSES Personnel Wages & Salaries 152,352 133,635 161,617 169,785 Benefits 82,655 76,275 104,753 92,694 Total Personnel Expenses 235,007 209,910 266,370 262,479 Operating Postage 11,306 9,311 12,000 12,000 Equipment Supplies/Maintenance - 4,268 5,000 5,000 Insurance 44,882 45,245 47,700 47,700 Professional & Technical 12,463 8,844 30,000 30,000 Clothing - 450 - - Debris Basin - 6,000 5,000 7,500 Debris Hauling - - 1,000 56,000 Department Expense and Supplies 6,329 2,427 15,000 10,000 Credit Card/Bank Processing Fees 7,503 9,019 9,000 9,000 No Fault Insurance Claims 45,272 - - - Curb and Gutter Repair 42,492 58,160 54,408 50,000 Depreciation 281,806 310,000 - - Backhoe Lease 11,000 - - - Admin Charge-General Fund 266,169 290,124 290,124 296,049 Admin Charge-Broadband - - - 56 Internal Charges-Fleet Operations 1,500 1,500 1,500 1,162 Internal Charges-Technology 7,577 10,125 10,125 11,882
Total Operating Expenses 738,299 755,473 480,857 536,349 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) (continued on next page)
159 Packet Pg. 230 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Enterprise Funds Budgets Public Works - Storm Drain Fund
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 Capital Equipment - 118,184 120,000 - AF River Rehabilitation - 68,564 611,325 211,325 Curb and Gutter Replacements - 99,659 650,000 719,679 36" Water Line (SD Portion) - 35,837 266,788 50,000 400 S at Orchard to 400 E - 48,593 100,000 - Total Capital Expenses - 370,837 1,748,113 981,004 TOTAL EXPENSES$ 973,306 $ 1,336,220 $ 2,495,340 $ 1,779,832 Storm Drain Fund Net Revenue 788,331 151,824 (1,200,120) (420,332) Beginning Available Fund Balance 2,033,594 2,821,925 2,821,925 2,973,749 Ending Available Fund Balance$ 2,821,925 $ 2,973,749 $ 1,621,805 2,553,417
DEPARTMENT STAFFING FTE FTE Proposed Increase Full-time Equivalent Positions 2019-20 2020-21 2021-22 (Decrease) Wastewater Superintendent 0.50 0.50 0.50 - Wastewater Operator - 0.50 0.50 - Stormwater Maintenance Specialist 1.00 1.00 1.00 - Technician 1.00 0.25 0.25 - Public Infrastructure Manager 0.25 0.25 0.25 - Total Storm Drain Positions 2.75 2.50 2.50 - Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
160 Packet Pg. 231 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Enterprise Funds Budgets Storm Drain Impact Fees Fund
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 REVENUES Operating and Capital Revenues Impact Fees$ 516,420 $ 381,976 $ 280,000 $ 400,000 Interest Earnings 29,112 8,160 25,218 25,218 Total Operating and Capital Revenues 545,532 390,136 305,218 425,218 TOTAL REVENUES$ 545,532 $ 390,136 $ 305,218 $ 425,218 EXPENSES Operating Professional and Technical 67,543 11,464 - 25,780 Total Operating Expenses 67,543 11,464 - 25,780 Capital 200 S Design and Engineering - 17,457 23,100 - Devloper Reimbursement 1,950 983,208 100,000 500,000 Total Capital Expenses 1,950 1,000,665 123,100 500,000 TOTAL EXPENSES$ 69,493 $ 1,012,129 $ 123,100 525,780 Storm Drain Impact Net Revenue 476,039 (621,993) 182,118 (100,562) Beginning Fund Balance 1,338,964 1,815,003 1,815,003 1,193,010 Ending Fund Balance$ 1,815,003 $ 1,193,010 $ 1,997,121 1,092,448 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
161 Packet Pg. 232 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Enterprise Funds Budgets Sanitation & Recycling
FUND SUMMARY The Sanitation and Recycling fund is used to account for sanitation and recycling services provided to City res- idents. These services are provided by an outside contractor. However, the fund is charged for expenses re-lated to billing customers for services provided, and administrative support of the fund.
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2010-21 2020-21 2021-22 REVENUES Operating and Capital Revenues Refuse Collection Fees$ 1,164,414 $ 1,227,020 $ 1,140,242 $ 1,217,500 Recycling Fees 324,849 345,783 318,453 339,000 Miscellaneous 380 1,040 300 - Interest Earnings 7,114 1,913 6,750 6,750 Total Operating and Capital Revenues 1,496,757 1,575,756 1,465,745 1,563,250 TOTAL REVENUES$ 1,496,757 $ 1,575,756 $ 1,465,745 $ 1,563,250 EXPENSES Operating Recycling Fees 250,917 328,110 308,485 323,909 Waste Disposal-First Can 583,690 538,242 534,006 560,706 Waste Disposal-Additional Can 72,456 98,774 84,866 89,109 Solid Waste/Tipping Fees 434,972 432,404 434,105 542,631 Professional and Technical 444 - 1,000 - Credit Card/Bank Processing Fees 8,662 10,416 9,105 10,332 Postage 11,064 9,008 11,630 15,065 Miscellaneous - - 4,200 - Bad Debt Expense - - - 13,267 Admin Charge-General Fund 96,485 102,757 102,757 102,004 Internal Charges-Technology 2,872 6,532 6,532 7,862 Total Operating Expenses 1,461,562 1,526,243 1,496,686 1,664,885 TOTAL EXPENSES$ 1,461,562 $ 1,526,243 $ 1,496,686 $ 1,664,885 Sanitation/Recycling Net Revenue 35,195 49,513 (30,941) (101,635) Beginning Fund Balance 327,127 362,322 362,322 411,835
Ending Fund Balance$ 362,322 $ 411,835 $ 331,381 310,200 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
162 Packet Pg. 233 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Enterprise Fund Budgets Broadband Fund
FUND DESCRIPTION The Broadband department is responsible for maintaining the remaining broadband system owned by the City. The Broadband fund operated in a deficit for a number of years, with the General Fund now subsidizing operations. The original broadband system was comprised of a residential network system that covered a large portion of the City. Over the past few years, the City has sold off major portions of the broadband system, including the residential internet section. The City is currently undertaking a feasibility study to determine future opportunities with the existing broadband infrastructure. The City has contractual obligations under lease agreements to maintain the system.
DEPARTMENT ACCOMPLISHMENTS Completed a new fiber-optic cable route for the fitness center and cemetery departments. This new route will significantly increase network bandwidth, performance, and reliability. Processed over 2,500 blue stake locate tickets for all fiber-optic assets the city owns through Blue Stakes of Utah. Located and marked/updated over 1,400 blue stake locate tickets on our fiber-optic assets along the Interstate, railroad right-of-way from Salt Lake City to Spanish Fork and all cities and areas in- between. Entered into an agreement with T-Mobile to bring fiber-optic technology to Art Dye Park. The city owns all conduit and fiber, and T-Mobile paid all cost associated with installation, repair, and implementation. Relocated telecommunications facilities at Art Dye Park to allow for the construction of the new round-about at the park. Implemented a zoom meeting platform that was used for City Council Meeting as well as many committee meetings for department throughout the city due to the Pandemic. Rearranged and updated the city council chambers with social distancing measures to protect the city council, city staff, and residents. Procured and installed a new point of sale system and data plan at the American Fork boat harbor to improve the ability to accept credit card payments from patrons at the boat harbor. Completed over 30 relocation projects and lateral installation connections on our fiber-optic transport backbone from Salt Lake City to Spanish Fork. Completed a full audit of our fiber-optic cables and connections to all city buildings including fiber counts per building, testing of each fiber strand to ensure quality, and placement of new fiber where needed.
Oversaw the installation and completion of a new air conditioning system in our network operations Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) center. Moved our public works cell phone plans and services over to FirstNet through AT&T. Helped with the implementation of data plans through Verizon for our Fire Station 51 and the Cedar Hills Fire Department, boat harbor, and Art Dye Park. Implemented new servers for the entire city. Moved the city over to Microsoft Office 365.
163 Packet Pg. 234 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Enterprise Fund Budgets Broadband Fund
DEPARTMENT GOALS Continue looking for ways to bring enhanced broadband connectivity to the residents and business of American Fork. (Strategic Goal – Infrastructure Improvements) Set up procedures for using the Meeting Owl Conference Platform for use in conference rooms for various meetings requiring some attendees a Videoconference Platform (i.e. Zoom, WebEx etc.). Decide on a new Voice Over IP Phone System and see it through to implementation. Look into Grant opportunities for Broadband and Information Technology projects. Find other options to increase revenues. Get the City’s Technology Committee to full membership and take all technology systems and services through the committee. Put design standards in place for projects relating to our Fiber-Optic Network. Finish installation of our fiber network to Art Dye Park. Get all analog phone lines tested and improved for city alarm systems, elevator phones, and SCADA system.
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
164 Packet Pg. 235 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Enterprise Funds Budgets Broadband DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2020-21 2020-21 2021-22 REVENUES Operating and Capital Revenues Leasing Fiber Lines$ 89,752 $ 77,841 $ 100,000 $ 85,000 Administrative Charges 93,282 91,235 92,640 96,417 Total Operating and Capital Revenues 183,034 169,076 192,640 181,417 Transfers In Transfer From General Fund 318,214 251,945 316,376 224,624 Contribution from General Fund - 21,051 - 20,322 Total Transfers In 318,214 272,996 316,376 244,946 TOTAL REVENUES$ 501,248 $ 442,072 $ 509,016 $ 426,363 EXPENSES Personnel Wages & Salaries 163,092 173,141 169,208 180,143 Benefits 94,351 92,474 96,336 101,569 Total Personnel Expenses 257,443 265,615 265,544 281,712 Operating Utilities 326 297 500 500 Office Supplies 177 1,175 - Equipment Maintenance Agreement 27 - - 1,850 Insurance 18,819 22,622 18,780 18,780 Telephone 1,680 2,448 1,680 2,640 Professional & Technical 2,018 173 - 35,000 Pole Fees 23 18 50 50 Blue Stakes 9,405 6,084 7,000 9,600 Bandwith for Connection 8,399 9,449 8,500 8,500 Uniform 200 200 200 200 Department Expense and Supplies 1,000 - 500 500 Depreciation 48,433 50,000 - - Broadband System 10,861 1,431 10,000 15,000 Admin Charge-General Fund 40,215 33,483 33,483 21,505 Internal Charges-Fleet Operations 2,500 1,800 1,800 1,395
Internal Charges-Technology 5,468 6,515 5,915 8,809 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Total Operating Expenses 149,551 135,695 88,408 124,329 Capital Feasibility Study 146,487 - 135,064 - OTDR Fiber Tester - 19,711 20,000 - Total Capital Expenses 146,487 19,711 155,064 - TOTAL EXPENSES 553,481 421,021 509,016 406,041 Broadband Fund Net Revenue (52,233) 21,051 - 20,322 Beginning Fund Balance (2,049,610) (2,101,843) (2,101,843) (2,080,792) Ending Fund Balance$ (2,101,843) $ (2,080,792) $ (2,101,843) (2,060,470)
165 Packet Pg. 236 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Enterprise Funds Budgets Broadband DEPARTMENT STAFFING FTE FTE Proposed Increase Full-time Equivalent Positions 2019-20 2020-21 2021-22 (Decrease) Broadband/Technology Director 1.00 1.00 1.00 - Fiber Optic Network Manager 1.00 1.00 1.00 - Total Broadband Positions 2.00 2.00 2.00 - Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
166 Packet Pg. 237 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Internal Service Funds Budgets Fleet Operations & Maintenance Fund
FUND SUMMARY The Fleet Operations and Maintenance fund accounts for maintenance and repair of the City’s vehicles. The fund includes expenditures for vehicle maintenance, repair, and fuel. Revenue for the fund comes from charges to the departments that receive services from the fund.
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2020-21 2020-21 2021-22 REVENUES Operating and Capital Revenues Charges From General Fund$ 442,284 $ 412,242 $ 419,242 $ 339,240 Charges From Fitness Center Fund 1,000 1,000 1,000 775 Charges From Culinary Water 22,000 22,000 22,000 18,597 Charges From Secondary Water 4,500 4,500 4,500 3,487 Charges From Sewer Fund 30,000 30,000 30,000 23,246 Charges From Storm Drain Fund 1,500 1,500 1,500 1,162 Charges From Broadband Fund 2,500 1,800 1,800 1,395 Interest Earnings 2,280 - 3,000 - Miscellaneous 3,808 - - - Total Operating and Capital Revenues 509,872 473,042 483,042 387,902 Transfers In Transfer From General Fund - - 4,800 - Total Transfers In - - 4,800 - TOTAL REVENUES $ 509,872 $ 473,042 $ 487,842 $ 387,902 EXPENSES Operating Vehicle Maintenance 301,860 340,242 345,042 357,800 Vehicle Repair 150,886 132,800 142,800 142,800 Total Operating Expenses 452,746 473,042 487,842 500,600 TOTAL EXPENSES$ 452,746 $ 473,042 $ 487,842 $ 500,600 Fleet Operations Fund Net Revenue 57,126 - - (112,698) Beginning Fund Balance 105,572 162,698 162,698 162,698 Ending Fund Balance $ 162,698 $ 162,698 $ 162,698 50,000 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
167 Packet Pg. 238 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Internal Service Funds Budgets Fleet Capital Fund
FUND SUMMARY The Fleet Capital fund accounts for the purchase and disposal of City vehicles. The fund includes not only the purchase of vehicles, but any associated lease payments on fleet vehicles.
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2020-21 2020-21 2021-22 REVENUES Operating and Capital Revenues Charges From General Fund$ 820,029 $ 891,684 $ 891,763 $ 1,005,588 Charges From Culinary Water - - - 125,000 Charges From Sewer Fund 82,148 - - - Capital Lease Proceeds - - - 285,000 Sale of Capital Assets 12,448 13,312 - 20,000 Interest Earnings 634 - - - Miscellaneous - 10,333 - - Total Operating and Capital Revenues 915,259 915,329 891,763 1,435,588 Transfers In Transfer From General Fund - 525,000 525,500 - Transfer From Fire Impact Fee Fund 123,856 212,322 212,322 212,323 Total Transfers In 123,856 737,322 737,822 212,323 TOTAL REVENUES$ 1,039,115 $ 1,652,651 $ 1,629,585 $ 1,647,911 EXPENSES Operating Depreciation 892,420 - - - Total Operating Expenses 892,420 - - - Capital Police Vehicles and Upfitting 2,696 412,171 412,171 432,000 Fire Vehicles and Upfitting 4,918 63,419 45,000 334,000 Cemetery Vehicles - 32,530 32,600 7,350 Parks Vehicles - 227,500 227,500 7,350 Building Maintenance Vehicles - - - 78,500 Streets Vehicles - - - 63,800 Engineering Vehicles - 43,309 43,300 5,000 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Building Inspection Vehicles - 39,708 35,000 80,000 Planning Vehicles - - - 5,000 Culinary Water Vehicles - - - 130,000 Total Capital Expenses 7,614 818,637 795,571 1,143,000 Debt Service Capital Lease-Principal - 537,334 537,334 593,459 Capital Lease-Interest 42,045 54,680 54,680 58,452 Total Debt Service Expenses 42,045 592,014 592,014 651,911 TOTAL EXPENSES$ 942,079 $ 1,410,651 $ 1,387,585 $ 1,794,911
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Fleet Capital Fund Net Revenue 97,036 242,000 242,000 (147,000) Beginning Fund Balance (28,115) 68,921 68,921 310,921 Ending Fund Balance $ 68,921 $ 310,921 310,921 163,921 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
169 Packet Pg. 240 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Internal Service Funds Budgets Information Technology Fund
FUND SUMMARY The Information technology department oversees and is responsible for all technology-related aspects of the City. The City’s information technology contractor works with all departments of the City to provide IT services including networking services, computer needs, peripheral devices, telephones, network security, servers, troubleshooting and support, and software support. The information technology department is outsourced, but is overseen by the Broadband (Information Technology) department. This was a department of the general fund prior to FY2020.
DEPARTMENT BUDGET Actual Estimated Approved Proposed Description 2019-20 2020-21 2020-21 2021-22 REVENUES Operating and Capital Revenue Charges From General Fund$ 439,734 $ 373,510 $ 386,272 $ 438,210 Charges From Fitness Center Fund 23,873 16,819 16,819 23,242 Charges From Culinary Water 17,280 15,575 15,575 17,466 Charges From Secondary Water 9,876 10,425 10,425 12,316 Charges From Sewer Fund 11,358 10,125 10,125 11,882 Charges From Storm Drain Fund 7,577 10,125 10,125 11,882 Charges From Sanitation Fund 2,872 6,532 6,532 7,862 Charges From Broadband Fund 5,468 6,515 6,515 8,809 Interest Earnings 803 183 - - Total Operating and Capital Revenue 518,841 449,809 462,388 531,669 Transfers In Transfers from General Fund - 451,000 451,000 - Total Transfers In - 451,000 451,000 - TOTAL REVENUES $ 518,841 $ 900,809 $ 913,388 $ 531,669 EXPENSES Operating Contracted IT Support 48,408 59,063 65,000 65,000 Software Maintenance 60,223 77,547 112,186 91,500 Software Renewals 57,962 138,425 170,392 233,069 Telephone System 47,239 41,954 48,000 48,000 Admin Charge-Broadband 44,100 44,100 44,100 44,100 Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Total Operating Expenses 257,932 361,089 439,678 481,669 Capital Hardware Purchases 100,455 92,930 59,309 100,000 Software Purchases 27,645 446,790 457,719 20,000 Total Capital Expenses 128,100 539,720 517,028 120,000 TOTAL EXPENSES$ 386,032 $ 900,809 $ 956,706 $ 601,669 Information Technology Net Revenue 132,809 - (43,318) (70,000) Beginning Fund Balance - 132,809 132,809 132,809 Ending Fund Balance$ 132,809 132,809 89,491 62,809
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Capital
Investments
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
171 Packet Pg. 242 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Enterprise Fund Budgets Capital Projects Overview
A capital project is a new construction, expansion, renovation, or replacement project for an existing facility or new facilities. It is a project that helps maintain or improve a City asset, often called infrastructure. The capital project section also includes major equipment purchases and leases. The capitalization threshold for City assets, both capital assets and equipment, is $5,000. As a general rule, the Capital Project funds include projects $50,000 or greater. However, the City has elected to include all equipment leases in capital equipment for greater accountability and tracking. In addition, multi-year projects under $50,000 may be included in the capital project funds to ensure funds are available in subsequent periods.
CAPITAL BUDGET PROCESS The City views itself as primarily a service organization. As such, the City continually seeks a balance between maintaining operational needs and seeking remedies to cover expenses for needed infrastructure, aging fleet, and equipment. During the budget process, departments submit reasonable goals for capital requests that balance the need to purchase equipment or construct capital projects, while also being realistic about the City’s ability to meet all requested capital needs with the available funding resources. Departments evaluate capital improvement and equipment needs. City Council Master plans, general modifies or plans, and utility fee approves the reviews are capital budget conducted to guide along with the capital projects/ City’s budget. equipment.
Public hearings are held as part of the Projected capital budget process to get improvement/ citizen input equipment cost estimates are submitted.
Capital project documents are Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) refined based on Capital project input of the City documents are Council and created based on Mayor City Council, department Mayor, and staff submissions. meet to determine needs and priorities of the City.
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PLANS AND STUDIES The following plans and studies guide the City in setting capital improvement/equipment budgets whether through funding options or through plans setting construction standard, sites, and projects. The City’s plans and studies include:
Plan Description Transportation Element of Roadway element for automobile travel. the General Plan Bicycle and Pedestrian Plan for all non-motorized transportation and public transit. Element of the General Plan Main Street Vision Vision study that is intended to be the foundation for City ordinances and policies to support the revitalization of the downtown area. Water Systems Component of Master plan for culinary water and pressurized irrigation systems. the General Plan Sewer Systems Element of Master plan for sanitary sewer systems. the General Plan Storm Drain Element of the Master plan for storm drain systems. General Plan Parks, Trails, and Open Defines the acceptable level of park and open space facilities in the Space Element of the City. General Plan Land Use Element of the Defines the City’s plan for the acceptable land use patterns of the General Plan City and guides the City’s zoning decisions. Rate Studies Analysis conducted to determine the correct user charges for City- provided services. This includes water, secondary irrigation, sewer, and storm drain. Capital Facility Plans Analysis outlining the capital facilities necessary to accommodate growth. This can be in the area of utilities, transportation, police, fire, or parks. Impact Fee Studies Analysis conducted to determine the amount of “impact” from new growth on existing or projected systems. Uses the Capital Facility Plan as a guide. Regional Planning Planning documents provided by MAG (Mountainland Association Documents of Governments) developed to provide a cohesive regional plan. Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
Priority capital projects and improvements are those that: 1. Have their own funding source. 2. Remedy safety issues. 3. Are necessary for the continuation of the City’s core services.
173 Packet Pg. 244 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Enterprise Fund Budgets Capital Projects Overview
CAPITAL PROJECT FUNDING SOURCES AND USES City-wide capital project funding is shown in the following table and graph:
Capital Investment by Function
Other, $482,500 Public Works & Roads, $9,680,623
Utilities, Public Safety, $28,894,170 $9,559,683
Community Services, $5,235,561
Capital Investment by Funding Source
Other
Utilities
Grants
Debt Proceeds
Impact Fees Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
Redevelopment
General Funds
Taxes
Class B/C
$- $2 $4 $6 $8 $10 $12 $14 $16 Millions
174 Packet Pg. 245 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Enterprise Fund Budgets Capital Projects Overview
FISCAL YEAR 2021 CAPITAL PROJECTS Total Capital projects proposed for fiscal year 2021-2022 totals $53,852,537. Significant recommended projects (greater than $1,000,000) are as follows:
36” Water Line Replacement—$12,907,961— This project replaces and upsizes aging pipes to 36 inches as well as bringing culinary water to the southern portion of the City. Work includes installing new and existing culinary service connections and fire hydrants to the new 36" pipe. Total project costs are $25.9 million and is funded through a revenue bond and impact fees. Infrastructure Management Plan/Road Repairs—$4,685,106— The city developed a 5-year comprehensive infrastructure plan to address not only the road repairs, but the infrastructure underneath the roads for a more holistic and cost-effective approach. Total funding of $2.6 million from Class B/C Funds, $.25 transportation sales tax, and appropriated general property tax dedicated to road improvements are proposed for fiscal year 2022. Of the $2 million remaining budget, $1,2 million is dedicated to water line improvements, $719,679 is appropriated for storm drain improvements, and $161,600 is earmarked for sidewalk improvements. 700 North Connection – $1,923,000 - This project constructs 700 North between 100 East and 200 East to complete a regional east and west connection. Most of the funding for this project is through federal fund through Mountainland Association of Governments, with matching portions from Utah Department of Transportation and road impact fees. Sam White Lane Widening—$1,643,786— The Egg Farm EDA Project Area was created with the intent of incentivizing commercial development in American Fork City. The financing of infrastructure improvements, including road widening, has spurred the development of the North Pointe Business Park, which has housed some of the first high-tech businesses in northern Utah County. Sam White Land widening is funded through tax increment revenues. Open Space Land Purchase—$3,000,000—American Fork has seen unprecedented growth in the southern part of the City. To preserve open space and create park facilities for that part of town, City Council has prioritized land purchase in fiscal year 2021-2022 before most of the area is developed for residential and commercial use. Funding is provided by impact fees. Fire Station 52—$8,537,683—This is for a second fire station and police shooting range in the northeast quadrant of the City. General obligation bonds were issued May 2020 to finance the construction. Site selection and architectural/engineering work is ongoing, and construction is anticipated to be completed summer of 2022. Pressurized Irrigation Meters—$7,200,000—In an effort to promote water conservation and comply with State mandates, this multi-year project installs pressurized irrigation meters throughout Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) the City with AMI (advanced metering infrastructure) end points. A grant was secured through the Bureau of Reclamation in the amount of $1,500,000, with the remaining funding from secondary irrigation. Total project costs are still being estimated. The appropriation for fiscal year 2021-2022 will install two-thirds of the total meters and is anticipated to be completed by Spring of 2023. Water Recycling—$1,987,058—This project is to perform a study and purchase land for increased pressurized irrigation capacity and water recycling for new growth in the south area of city.
175 Packet Pg. 246 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Enterprise Fund Budgets Capital Projects Overview
SIGNIFICANT CAPITAL PROJECT CHALLENGES The City has identified several significant capital project issues that will affect the City in upcoming years:
Insufficient funding for Road Repairs—Dedicated funding sources including transportation sales tax, Class C road funds, and discretionary property tax are used to fund $2.6 million in road repairs per year as part of the infrastructure improvement plan. The public works department has identified $3.7 million in repairs per year, leaving an annual shortfall of $1.1 million. Despite the shortfall, the city has strategically planned improvements to match the resources available until a new funding source is secured. Funding for a Citywide Vehicle Replacement Program—Although the City has invested significant funding in fleet replacement in the last several years, fleet continues to rapidly age and requires increasing maintenance. In addition, mission critical services (such as Public Safety) rely on reliable vehicles. The City may use capital leases to update the City’s fleet, however, future capital lease payments will be a future obligation to the City. 200 South Reconstruction/Expansion—The City is currently redesigning 200 South, a key component of the City’s Transit Oriented Development (TOD). The City’s efforts to create a CRA (Community Reinvestment Area) to fund a portion of the road project has been deterred and other financing options are being evaluated. Road impact fees can also be used as a funding source. However, a portion may need to come out of the City’s general resources. Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
176 Packet Pg. 247 American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Capital Projects Plan Capital Projects - General Capital Projects
GOVERNMENTAL FUNDS Funding Proposed Requested Requested Requested Requested Deptartment/Project 2021-22 2021-22 2022-23 2023-24 2024-25 2025-26 Streets & Public Works Pavement Management Plan Various$ 2,632,403 $ 3,700,000 $ 3,800,000 $ 3,900,000 $ 4,000,000 400 S Connection to 500 E* Impact Fees 300,000 - - - - 700 N Connection* Grants 1,651,000 - - - - 700 N Connection ROW* Impact Fees 272,000 - - - - 300 W Pacific Dr Improvements Impact Fees 850,000 - - - - Traffic Signal-620 S 600 E* Impact Fees 279,634 - - - - ADA/Sidewalk Improvements General Funds 52,000 55,000 57,000 60,000 63,000
177 HAWK Advanced Detection Upgrade General Funds 11,000 - - - - Safe Route to Schools Grants 90,000 100,000 120,000 135,000 150,000 Transit Loop Feasibility* Grants 32,000 - - - - Street Lighting Upgrades General Funds 100,000 100,000 100,000 100,000 100,000 Sam White Lane Widening Redevelopment 1,643,786 - - - - Storm Drain Pipe Redevelopment - - - 589,671 - Public Works Building Design Impact Fees - 1,000,000 - - - Developer Reimbursements Impact Fees 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 Total Streets & Public Works 9,413,823 6,455,000 5,577,000 6,284,671 5,813,000 Cemetery Pioneer Grove Road Improvements General Funds - 150,000 - - - Cemetery Improvements General Funds 10,000 - - - - Expansion Land Purchase Perpetual Care 40,000 - - - 300,000 Wall Repair General Funds 10,000 10,000 10,000 10,000 10,000 Total Cemetery 60,000 160,000 10,000 10,000 310,000 Packet Pg.248 5.6.c
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Budget Adoption) American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Capital Projects Plan Capital Projects - General Capital Projects
GOVERNMENTAL FUNDS Funding Proposed Requested Requested Requested Requested Deptartment/Project 2021-22 2021-22 2022-23 2023-24 2024-25 2025-26 Parks Fox Hollow Subsidy General Funds$ 240,000 $ 240,000 $ 240,000 $ 240,000 $ 240,000 Open Space Land Purchase Impact Fees 3,000,000 - - - - Trail Maintenance General Funds 6,800 7,000 7,000 7,000 7,000 Playground Replacement General Funds 100,000 100,000 100,000 100,000 100,000 Parking Lot Maintenance General Funds 15,000 15,000 15,000 15,000 15,000 Pickleball Resurfacing General Funds 5,750 6,000 6,000 6,000 6,000 Hindley Filter Relocation General Funds - 14,000 14,500 15,000 15,500
178 Sprinkler Automation General Funds - 21,500 21,500 21,500 - Quail Cove Pavers General Funds 11,000 - - - - Centenial Swing Set General Funds - 10,000 - - - Rotary Sidewalk Replacement General Funds 6,000 6,500 7,000 - - Park Improvements General Funds 27,600 - - - - Boat Harbor Improvements General Funds 10,000 - - - - Art Dye Improvements Impact Fees 500,000 - - - - Art Dye Resurface & Stripe Parking General Funds 60,000 - - - - Art Dye Trail Grants 592,000 - - - - Art Dye Trail Impact Fees 45,000 - - - - PARC-Art Dye Park PARC Tax 68,000 - - - - PARC-Playground Equipment PARC Tax 190,351 - - - - PARC-Frontage Trail PARC Tax 90,000 - - - - PARC-Pool Features PARC Tax 32,000 - - - - PARC-Library Balcony Arts PARC Tax 4,000 - - - - PARC-Library Expansion PARC Tax 55,000 - - - - Packet Pg.249 Total Parks 5,058,501 420,000 411,000 404,500 383,500 5.6.c
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Budget Adoption) American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Capital Projects Plan Capital Projects - General Capital Projects
GOVERNMENTAL FUNDS Funding Proposed Requested Requested Requested Requested Deptartment/Project 2021-22 2021-22 2022-23 2023-24 2024-25 2025-26 Fitness Center Deck Drain Replacement General Funds$ - $ 11,000 -$ -$ -$ Pool Deck Resurfacing General Funds 12,000 - - - - Facility Paint and Flooring General Funds 11,000 - - - - Pool & Spa Resurfacing General Funds - - 150,000 - - Slide Repair General Funds 8,000 - - - - Pool Boiler General Funds - - 70,000 - - Bubble Replacement/Air Handler General Funds - - 500,000 - -
179 Fitness Center Roof General Funds - - 90,000 90,000 - Locker Room Improvements General Funds 15,000 500,000 - - - Raquetball Court Resurfacing General Funds 4,000 - - - - Architect (Expansion) General Funds - - - - 8,000,000 Total Fitness Center 50,000 511,000 810,000 90,000 8,000,000 Building & Grounds HVAC System Replacements General Funds 30,000 35,000 35,000 35,000 - Flooring-Broadband General Funds - - 8,000 - - City Hall Lighting Upgrades General Funds - 10,000 - - - Fire Station Roof General Funds - 75,000 - - - Library Lighting Upgrades General Funds 16,000 - - - - Library Boiler Replacement General Funds 70,000 70,000 Learning Center Renovation General Funds - - 15,000 - - Legion Hall Renovations General Funds 20,000 20,000 - - - Public Works HVAC Replacement General Funds - 9,000 9,000 9,000 -
Packet Pg.250 Public Works Truck Washout General Funds 10,000 - - - - Public Works Boiler Replacement General Funds - 15,000 - - - Public Works Lighting Upgrades General Funds - 10,000 10,000 - -
Police Security Upgrades General Funds 10,000 - - - - 5.6.c
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Budget Adoption) American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Capital Projects Plan Capital Projects - General Capital Projects
GOVERNMENTAL FUNDS Funding Proposed Requested Requested Requested Requested Deptartment/Project 2021-22 2021-22 2022-23 2023-24 2024-25 2025-26 Building & Grounds (continued) Police Roof General Funds$ - $ 90,000 $ 90,000 $ 90,000 -$ Police Boiler Replacement General Funds 28,000 70,000 70,000 - - Engineering Paint & Carpet General Funds - 20,000 - - - Administration Paint & Carpet General Funds - 30,000 - - - Total Building & Grounds 184,000 454,000 237,000 134,000 - Other Main Street Revitalization Redevelopment - 100,000 100,000 100,000 100,000
180 Courts Building Impact Fees - 500,000 10,000,000 - - Police Facility Impact Fees - - 1,000,000 20,000,000 - Police Shooting Range Impact Fees 165,000 - - - - Fire-Station 52 Bonds 8,537,683 - - - - Fire-Station 53 Impact Fees - - - - 10,000,000 Total Other 8,702,683 600,000 11,100,000 20,100,000 10,100,000 TOTAL EXPENDITURES$ 23,469,007 $ 8,600,000 $ 18,145,000 $ 27,023,171 $ 24,606,500
ENTERPRISE FUNDS Funding Proposed Requested Requested Requested Requested Deptartment/Project 2021-22 2021-22 2022-23 2023-24 2024-25 2025-26 Culinary Water 36" Water Line Replacement Bonds$ 7,015,000 -$ -$ -$ -$ 36" Water Line Replacement Impact Fees 5,009,017 - - - - 36" Water Line Replacement Culinary Water 883,944 - - - - Packet Pg.251 New Culinary Well in TOD Area Impact Fees - 250,000 4,062,500 - - AMI Metering Culinary Water 840,000 - - - - Rehab of Country Club Well Culinary Water 260,000 - - - - 5.6.c
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Budget Adoption) American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Capital Projects Plan Capital Projects - General Capital Projects
ENTERPRISE FUNDS Funding Proposed Requested Requested Requested Requested Deptartment/Project 2021-22 2021-22 2022-23 2023-24 2024-25 2025-26 Culinary Water (continued) Rehab of Hospital well Culinary Water$ 100,000 $ 1,700,000 -$ -$ -$ Well Repairs Culinary Water 40,000 - - - - Large Meter Replacement Culinary Water 25,000 - - - - Fire Hydrants Culinary Water 40,000 40,000 40,000 40,000 40,000 Annual CDBG Water Line Replacement Culinary Water/ 250,000 325,000 325,000 325,000 325,000 Annual CDBG Water Line Replacement Grants 250,000 325,000 325,000 325,000 325,000 Annual Water Line Replacement Culinary Water 500,000 500,000 500,000 500,000 500,000
181 Water Line Repairs Culinary Water 1,182,613 150,000 150,000 150,000 150,000 Storage Bays for Yard Culinary Water - 1,000,000 - - - Developer Reimbursement Impact Fees 500,000 500,000 500,000 500,000 500,000 Total Culinary Water 16,895,574 4,790,000 5,902,500 1,840,000 1,840,000 Secondary Irrigation Filter Screens Secondary - 400,000 - - - PI Meters for City Facilities Secondary 50,000 50,000 50,000 50,000 50,000 PI Meters throughout City Secondary 3,000,000 - - - - PI Meters throughout City Grants 3,000,000 3,000,000 - - - AMI Metering Secondary 360,000 - - - - Lower Filter Station Secondary - - - 1,200,000 - Water Recycling* Impact Fees 1,987,058 - - - - Mitchell Springs Booster Secondary - - - 83,000 725,000 Developer Reimbursement Impact Fees 500,000 500,000 500,000 500,000 500,000 Total Secondary Irrigation 8,897,058 3,950,000 550,000 1,833,000 1,275,000 Packet Pg.252 5.6.c
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Budget Adoption) American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Capital Projects Plan Capital Projects - General Capital Projects
ENTERPRISE FUNDS Funding Proposed Requested Requested Requested Requested Deptartment/Project 2021-22 2021-22 2022-23 2023-24 2024-25 2025-26 Sewer 450 W Upsizing* Sewer$ 239,034 -$ -$ -$ -$ Annual Slip lining Sewer 325,000 350,000 375,000 400,000 425,000 Semi-annual Pipe Bursting Sewer 550,000 - 575,000 - 600,000 Developer Reimbursement Impact Fees 300,000 300,000 300,000 300,000 300,000 Total Sewer 1,414,034 650,000 1,250,000 700,000 1,325,000 Storm Drains Curb and Gutter Repairs Storm Drain 50,000 - - - -
182 Curb and Gutter Replacement -Streets Storm Drain 719,679 700,000 700,000 700,000 700,000 36" storm drain 200 E 200 N Storm Drain 50,000 450,000 - - - River Rehab Channel South Main St. Storm Drain - 75,000 750,000 - - Storage Bays for Yard Storm Drain - - 1,000,000 - - AF River Rehabilitation* Storm Drain 211,325 600,000 - - - Developer Reimbursement Impact Fees 500,000 500,000 500,000 500,000 500,000 Total Storm Drains 1,531,004 2,325,000 2,950,000 1,200,000 1,200,000 TOTAL EXPENDITURES$ 28,737,670 $ 11,715,000 $ 10,652,500 $ 5,573,000 $ 5,640,000
TOTAL CITY-WIDE$ 52,206,677 $ 20,315,000 $ 28,797,500 $ 32,596,171 $ 30,246,500 Packet Pg.253 5.6.c
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Budget Adoption) American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Capital Projects Plan Capital Projects - General Capital Projects
PROJECT FUNDING Proposed Requested Requested Requested Requested Description 2021-22 2022-23 2023-24 2024-25 2025-26 Class B & C Allotment $ 1,100,208 $ 1,100,208 $ 1,100,208 $ 1,100,208 $ 1,100,208 Sales Tax 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 Property Tax 500,000 500,000 500,000 500,000 500,000 General Funds 931,345 2,799,792 2,824,792 2,098,292 9,956,292 Redevelopment 1,643,786 100,000 100,000 689,671 100,000 Impact Fees 15,707,709 5,050,000 18,362,500 23,300,000 13,300,000 Debt Proceeds 15,552,683 - - - - Grants 5,615,000 3,425,000 445,000 460,000 475,000
183 Perpetual Care Funds 40,000 - - - 300,000 PARC Tax 439,351 - - - - Culinary Water 4,121,557 3,715,000 1,015,000 1,015,000 1,015,000 Secondary Irrigation 3,410,000 450,000 50,000 1,333,000 775,000 Sewer 1,114,034 350,000 950,000 400,000 1,025,000 Storm Drain 1,031,004 1,825,000 2,450,000 700,000 700,000 TOTAL REVENUES $ 52,206,677 $ 20,315,000 $ 28,797,500 $ 32,596,171 $ 30,246,500 *Projects budgeted in prior years; remaining appropriations carried forward to fiscal year 2022. Packet Pg.254 5.6.c
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Budget Adoption) American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Capital Projects Plan Capital Projects - Capital Equipment
GOVERNMENTAL FUNDS Funding Proposed Requested Requested Requested Requested Deptartment/Project 2021-22 2021-22 2022-23 2023-24 2024-25 2025-26 Streets & Public Works Tow-behind air compressor General Funds$ - $ 24,000 -$ -$ -$ S4 10-wheeler General Funds - 220,000 - - - Crack sealer General Funds - 75,000 - - - Trackhoe (lease) General Funds 23,000 160,000 - - - Grader General Funds - 100,000 - - - Chip box General Funds 15,000 - 8,000 - - Chip roller General Funds - 10,000 - - -
184 Roller General Funds 80,000 - - - - Sweeper General Funds - - - 240,000 - Skid Steer General Funds - - - 46,400 - Mini-X/Trailer/Compactor/Hammer General Funds - 84,000 84,000 - - Boom Truck General Funds - - - - 14,700 Total Streets & Public Works 118,000 673,000 92,000 286,400 14,700 Cemetery Mower Program General Funds 14,115 - - - - Backhoe Lease (3 year 2018-2021) General Funds 9,620 9,000 9,000 10,000 10,000 Mini X Lease (3 year 2018-2021) General Funds 9,500 9,500 9,500 12,000 12,000 Total Cemetery 33,235 18,500 18,500 22,000 22,000 Parks Truck Mount Salter General Funds 11,831 - - - - Mower Program General Funds 40,294 25,294 25,294 25,294 25,294 SDI Sprayer General Funds - - - - -
Packet Pg.255 Park Furnishings General Funds 17,000 - - - - Total Parks 69,125 25,294 25,294 25,294 25,294 5.6.c
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Budget Adoption) American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Capital Projects Plan Capital Projects - Capital Equipment
GOVERNMENTAL FUNDS Funding Proposed Requested Requested Requested Requested Deptartment/Project 2021-22 2021-22 2022-23 2023-24 2024-25 2025-26 Recreation Machine Pitch Machine General Funds$ - $ 5,000 -$ -$ -$ Soccer Goals for Goodsell Prop. General Funds - 8,000 - - - Total Recreation - 13,000 - - - Fitness Center Cardio & Weight Equipment General Funds 5,000 32,000 27,000 34,000 34,000 Gymnastics Spring Floor General Funds 16,000 - - - - Display Monitors-in facility General Funds - - - - -
185 Pool Robot Cleaner General Funds - - - - - Shade Structures for Pool Deck General Funds - - - - - Update fire panel General Funds - - - - - Black Tarp Replacement General Funds - 25,000 - - - Leisure Pool Boiler Replacement General Funds - 45,000 - - - Wibit System for Pool General Funds - - - - - Pool Slide Replacement General Funds 9,000 - - - - Revolving Door Replacement General Funds - 16,000 - - - Total Fitness Center 30,000 118,000 27,000 34,000 34,000 Fire Technical Rescue Gear General Funds 20,000 20,000 20,000 20,000 20,000 Thermal Imaging Cameras General Funds 9,000 - - - - Forcible Entry Door Simulator General Funds 10,000 - - - - SCBA air packs and bottles General Funds - 275,000 - - - PPE washer for Station 51 General Funds - 18,000 - - -
Packet Pg.256 Total Fire 39,000 313,000 20,000 20,000 20,000 5.6.c
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Budget Adoption) American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Capital Projects Plan Capital Projects - Capital Equipment
GOVERNMENTAL FUNDS Funding Proposed Requested Requested Requested Requested Deptartment/Project 2021-22 2021-22 2022-23 2023-24 2024-25 2025-26 Police Radio Replacement General Funds$ 16,000 $ 16,480 $ 16,974 $ 17,484 $ 18,008 Dashcams General Funds 20,000 - - - - Equipment, Radios, Tasers General Funds 16,000 16,480 16,974 17,484 18,008 Total Police 52,000 32,960 33,948 34,968 36,016 Other Holiday Decorations General Funds 15,000 - - - - Total Other 15,000 - - - -
186 TOTAL EXPENDITURES $ 356,360 $ 1,193,754 $ 216,742 $ 422,662 $ 152,010
ENTERPRISE FUNDS Funding Proposed Requested Requested Requested Requested Deptartment/Project 2021-22 2021-22 2022-23 2023-24 2024-25 2025-26 Public Works Vac truck Sewer$ - $ 400,000 -$ -$ -$ Skid steer Culinary Water - - - - - Heater bed Culinary Water - - - - - Backhoe Lease Culinary Water 26,500 26,500 26,500 26,500 26,500 Mini-X Culinary Water - - 84,000 - - Hydro Excavator Culinary Water - - - 480,000 - Valve exercise machine Culinary Water - 75,000 - - - Total Public Works 26,500 501,500 110,500 506,500 26,500 TOTAL EXPENDITURES - $ 26,500 $ 501,500 $ 110,500 $ 506,500 $ 26,500 Packet Pg.257
TOTAL CITY-WIDE$ 382,860 $ 1,695,254 $ 327,242 $ 929,162 $ 178,510 5.6.c
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Budget Adoption) American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Capital Projects Plan Capital Projects - Capital Equipment
PROJECT FUNDING Proposed Requested Requested Requested Requested Description 2021-22 2022-23 2023-24 2024-25 2025-26 General Funds$ 356,360 $ 1,193,754 $ 216,742 $ 422,662 $ 152,010 Culinary Water 26,500 101,500 110,500 506,500 26,500 Sewer - 400,000 - - - TOTAL REVENUES $ 382,860 $ 1,695,254 $ 327,242 $ 929,162 $ 178,510 187 Packet Pg.258 5.6.c
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Budget Adoption) American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Capital Projects Plan Capital Projects - Operating Budget Effects
GOVERNMENTAL FUNDS Increase/(Decrease) in Operating Expenditures Deptartment/Project Funding Source 2021-22 2022-23 2023-24 2024-25 2025-26 Streets & Public Works Traffic Signal-620 S 600 E* General Fund 480 494 509 525 540 Total Streets & Public Works 480 494 509 525 540 Fitness Center Architect (Expansion) General Fund - - - - 40,000 Total Fitness Center - - - - 40,000 Building & Grounds Courts Building General Fund - 50,000 51,500 53,045 54,636
188 Police Facility General Fund - - - 53,045 54,636 Fire-Station 52 General Fund - 30,900 31,827 32,782 33,765 Fire-Station 53 General Fund - - - - 33,765 Total Other - 80,900 83,327 138,872 176,802 TOTAL EXPENDITURES$ 480 $ 81,394 $ 83,836 $ 139,397 $ 217,342
ENTERPRISE FUNDS Increase/(Decrease) in Operating Expenditures Deptartment/Project Funding Source 2021-22 2022-23 2023-24 2024-25 2025-26 Culinary Water AMI Metering Culinary Water 90,000 92,700 95,481 98,345 101,296 Total Culinary Water 90,000 92,700 95,481 98,345 101,296 Secondary Irrigation AMI Metering Secondary 72,900 75,087 77,340 79,660 82,050
Packet Pg.259 Total Secondary Irrigation 72,900 75,087 77,340 79,660 82,050 TOTAL EXPENSES$ 162,900 $ 167,787 $ 172,821 $ 178,005 $ 183,345 5.6.c
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Budget Adoption) American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Capital Projects Plan Capital Projects - Operating Budget Effects
FLEET FUNDS Increase/(Decrease) in Operating Expenditures Deptartment/Project Funding Source 2021-22 2022-23 2023-24 2024-25 2025-26 Police Vehicles and Upfitting General Fund 20,922 35,917 51,792 68,587 86,343 Fire Vehicles and Upfitting General Fund 2,000 4,000 4,000 15,000 15,000 Building Maintenance Vehicles General Fund 1,000 1,030 1,061 1,093 1,126 Building Inspection Vehicles General Fund 3,600 5,508 7,473 9,497 11,582 Culinary Water Vehicles Culinary Water - 2,000 4,000 6,000 8,000 Total Fleet Expenses 27,522 48,455 68,326 100,177 122,051 TOTAL EXPENSES $ 27,522 $ 48,455 $ 68,326 $ 100,177 $ 122,051
189 TOTAL CITY-WIDE $ 190,902 $ 297,636 $ 324,983 $ 417,578 $ 522,738 Packet Pg.260 5.6.c
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Budget Adoption) 5.6.c
Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
190 Packet Pg. 261 5.6.c
Appendix Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption)
191 Packet Pg. 262 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Appendix Glossary
Accrual Basis of Accounting—A method of Basis of Budgeting—The City’s budget is based accounting in which revenues and expenditures on the modified accrual basis of accounting for are recognized at the time they are incurred, as its governmental and proprietary funds. (See opposed to when cash is received or spent. modified accrual basis of accounting.) Ad Valoem Tax—Taxes levied on both real and Bond—A written promise to pay a specified sum personal property according to the property’s of money, called the face value of principal, at a valuation and the tax rate. Also known as specified date or dates in the future, called property tax. maturity dates, together with periodic interest at a specified rate. Administrative Fees—Fees allocated to special revenue and proprietary funds to cover support Bond Proceeds—Funds received from the sale costs incurred by general fund divisions. or issuance of bonds. Adopted Budget—The annual budget approved Bond Rating—A methodology used to measure by the City Council that establishes the legal the fiscal health of the City. Generally, analyst authority for the expenditure of funds in the firms such as Standard and Poor’s, Moody’s fiscal year. Investor Service, and Fitch Ratings provide bond ratings to municipalities. Bonds rated Allocation—The assignment of one or more AAA/Aaa are judged to be the best quality and items of cost or revenue to one or more segments carry the smallest degree of risk and, together of an organization according to benefits with AA/Aa bonds, comprise high grade bonds. received, responsibilities, or other logical Ratings including “++” or “1” designate the measures of use. strongest bonds in the rating category. Appropriation—Legal authorization granted by Generally, highly rated bonds result in lower the City Council to make expenditures and incur interest rates. obligations for specific purposes. Bond Refinancing—The payoff and re-issuance Assessed Valuation—A valuation set upon real of bonds to obtain better interest rates and/or estate or other property by the Utah County bond conditions. Assessor as a basis for levying property taxes. Bond Refunding—The redemption of a bond Audit—A review performed by an independent with proceeds received from issuing lower-cost certified public accountant to form an opinion debt obligations. regarding the legitimacy of transactions and Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Budget—A financial plan consisting of an internal controls. estimate of proposed expenditures and their Balanced Budget—A budget in which current purposes for a given period and the proposed revenues equal current expenditures. The state means of financing them. or local government may set the legal requirements for a balanced budget.
192 Packet Pg. 263 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Appendix Glossary
Budgetary Control—The control of Certified Tax Rate—The tax rate that would management of a governmental unit or generate the same amount of revenue as the enterprise in accordance with an approved previous year plus any new growth. budget for the purpose of keeping expenditures CIP—See Capital Improvement Program. within the limitations of authorized appropriations and available revenues. Community Development Block Grant (CDBG)—The Housing and Community Building Authority Bonds—Bonds secured by Development act of 1974 provides funds to specified asset(s). cities and counties to develop urban CAFR—See Comprehensive Annual Financial communities and expand economic Report. opportunities principally for low- and moderate- income persons. Call Date—Date on which a bond can be redeemed before maturity. Earliest date on Comprehensive Annual Financial Report which bonds can either be paid off or refinanced. (CAFR)—The audited annual report of the City’s financial condition at the conclusion of Capital Assets—Assets of significant value and the fiscal year. having a useful life of several years. Consolidated Budget—City budget that includes Capital Carryovers—Any unspent appropriation all funds—Governmental and proprietary. for capital projects that are authorized by the City Council to be reappropriated in the Consumer Price Index (CPI)—A statistical following year. description of price levels provided by the United States Department of Labor. The change Capital Equipment—Equipment with an in this index from year to year is used to measure expected life of more than one year, such as the cost of living and economic inflation. automobiles, computers, and furniture. Contingency—An appropriation of funds to Capital Improvement Program—An annual, cover unforeseen expenditures which may occur updated plan of capital expenditures for public during the budget year. facilities and infrastructure (buildings, streets, etc.), with estimated costs, sources of funding, CPI—See Consumer Price Index. and timing of work over a period of time. Debt Service—The payment of principal, Capital Outlay—Expenditures which result in interest, and service charges (trustee fees) Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) the acquisition of capital assets. related to long-term debt. Capital Project—Projects involving the Debt Service Fund—A fund established to purchase or construction of capital assets. account for the accumulation of resources for, and the payment of, general long-term debt CDBG—See Community Development Block principal and interest. Grant. Deficit—An excess of expenditures or expenses
over revenues.
193 Packet Pg. 264 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Appendix Glossary
Department—A major administrative division Full-Time Equivalent—The hourly equivalent of the City that indicates overall management of a full-time employee. An FTE can be made responsibility for an operation or group or up either one full-time employee or two or more related operations within a functional area. part-time employees whose total hours equal 2,080 per year (2,766 for firefighters). Depreciation—Expiration in the service life of fixed assets, attributable to wear and tear, Fund—A fiscal or accounting entity with a self- deterioration, action of the physical elements, balancing set of accounts established for the inadequacy, and obsolescence. purpose of carrying out specific activities in accordance with clearly defined restrictions Designated Fund Balance—The portion of a and/or limitations. fund balance that has been set aside for a specific purpose by the City Council. Fund Balance—The difference between a fund’s assets and its liabilities. Division—A subsection within a department that provides specific services. Funding Source—Source of money pledged to pay principal and interest. Encumbrances—Obligations or commitments in the form of purchase orders or contracts, the GAAP—See Generally Accepted Accounting expenditure/expense of which has not yet Principles. occurred. GASB—See Governmental Accounting Enterprise Fund—A fund established to account Standards Board. for operations that are financed and operated in General Fund—The primary fund of the City a manner similar to private business used to account for all financial resources except enterprises—the services are predominantly those identified for special purposes or required self-supported by user charges. Examples are to be accounted for in another fund. water and sanitation. Generally Accepted Accounting Principles Expenditure—The actual spending of (GAAP)—Uniform minimum standards for governmental funds set aside by appropriation. financial accounting and reporting. Expense—The actual spending of proprietary Governmental Accounting Standards Board funds set aside by an appropriation. (GASB)—The group that develops standardized Fiscal Year—The twelve-month period of time reporting for governmental entities. Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) to which a budget applies. American Fork City’s General Obligation bonds—Bonds used for fiscal year is July 1 through June 30. various purposes and repaid by the regular Franchise Tax—A tax levied at the state level revenue raising powers of the City. against businesses and partnerships chartered Grant—Contributions, gifts, or assets from within the state. American Fork charges a 6% another government entity to be used or franchise tax for electrical and natural gas expended for a specific purpose, activity, or utilities. facility. FTE—See Full Time Equivalent.
194 Packet Pg. 265 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Appendix Glossary
Haircut Provision—Utah code related to job function. Compression increases are redevelopment areas that allows portions of tax sometimes needed to adjust individual increment to be allocated and spent toward employees within their range. recreational purposes. Modified Accrual Basis of Accounting—A Impact Fees—Fees used to offset the additional method of accounting in which revenues are burden on City infrastructure caused by new recognized in the period in which they become development within the City. The fees are available and measurable and expenditures are collected and accounted for separately to be used recognized at a time a liability is incurred. for projects relating to the impact of the Motor Vehicle Fee—Fee imposed on passenger additional development. cars, light trucks, sport utility vehicles, vans, Infrastructure—Facilities or assets on which the motorcycles, and recreational vehicles and due continuance and growth of a community at time of registration. depend, such as streets, waterlines, etc. Operating Expenditures—The cost for materials Interfund Transfers—Monies transferred from and equipment required for a department to one fund to another to either finance the perform its functions. operations of another fund or to reimburse the Operating Revenues—Funds received by the fund for certain expenditures/expenses. City as income to pay for ongoing operations. Intergovernmental Revenue—Money collected Ordinance—A formal legislative enactment by by one level of government and distributed to the City Council. It has the full force and effect another level of government. of law within City boundaries unless preempted Long-Term Debt—Debt with a maturity of more by a higher form of law. An ordinance has a than one year after the date of issuance. higher legal standing than a resolution. Maturity—The date on which the principal or Property Tax—An ad valorem (according to stated values of investments or debt obligations value) tax based on the fair market value of real are due and may be reclaimed. property (land and buildings) and personal property (business equipment). Fair market Merit/Wage Compression Increase—Typically value is determined by Utah County as of government employers recognize performance January 1 of each year. and increased experience with annual merit increases. Unlike most other government RDA—See Redevelopment Agency. Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) employers, however, American Fork has an Redevelopment Agency—A separate entity open range rather than a step plan. In a step plan, established to revitalize blighted and the annual percentage is preset. In an open range economically depressed areas of a community it is not. During an economic downturn, and to promote economic growth. employees may not receive merit wage increases, leading to issues with where employees are in their range relative to years of experience and other employees doing the same
195 Packet Pg. 266 5.6.c American Fork City Proposed Annual Budget Fiscal Year 2021-2022 Appendix Glossary
Reserve—A portion of a fund balance which has Tax Rate—The amount of tax levied for each been legally segregated for a specific use and is, $100 of assessed valuation. therefore, not available for further appropriation Taxable Value—The assessed value of property or expenditure. less exemptions. Resolution—A special order of the City Council Taxes—Compulsory charges levied by a that requires less legal formality and has a lower government for the purpose of financing legal standing than an ordinance. services for the common benefit of the people. Revenues—Sources of income such as taxes Transfers—Legally authorized intra-city used to finance the operation of government. transfers of appropriations from one City fund to Revenue Bonds—Payable from specified another City fund. Revenues and expenditures revenues such as sales tax or user fees. are accounted for in both funds. Sales Tax—Tax imposed on taxable sales on all Truth in Taxation—Legal requirement for Utah final goods. American Fork receives part of the cities to hold public hearings in the event the 6.85% sales tax charged in American Fork City. City chooses to adopt a tax rate higher than the certified tax rate. Special Assessment—A tax on property owners who receive a benefit not received by all other Undesignated Fund Balance—A portion of a taxpayers. fund balance that has not been designated or reserved for any specific use. Special Improvement District—An area of the City where the property owners come together User Fees—The payment of a fee for direct and vote on incurring the costs of making special receipt of a public service by the party improvements to the area (such as putting in benefitting from the service. custom streetlights). A special improvement district is created and a bond is issued to pay for the project. Then the property owners within the district pay a special assessment in addition to their taxes in order to repay the bond. Special Revenue Fund—Fund used to account for specific revenue sources that are legally restricted to be spent for specified purposes. Attachment: FY2022 Budget - Final 6.22.21 (Fiscal Year 2021-2022 Adoption) Examples are fitness center and redevelopment agencies. Tax Base—The total taxable value of property within the local government’s legal boundaries. Tax Increment—Property tax that is collected as a result of increased valuation within an RDA area.
196 Packet Pg. 267 5.7 REQUEST FOR COUNCIL ACTION CITY OF AMERICAN FORK JUNE 22, 2021
Department Finance Director Approval Anna Montoya
AGENDA ITEM Review and Action on a Resolution Setting the Certified Tax Rate for Fiscal Year Ending June 30, 2022.
SUMMARY RECOMMENDATION Staff recommends approval.
BACKGROUND Utah state code requires American Fork City to adopt the certified tax rate by June 22nd of each year if an increase to the certified tax rate is not being proposed. The certified tax rate is a rate that generates the same amount of property tax revenue as the previous calendar year, plus any new growth. Staff is recommending accepting the certified tax rate calculated by the Utah County Auditor for the fiscal year 2021-2022 budget. No increase to the certified tax rate is being recommended by staff.
BUDGET IMPACT The Certified Tax Rate is revenue neutral; therefore, no material budget impact is expected.
SUGGESTED MOTION I move to approve the resolution accepting the Utah County Auditor's calculated certified tax rate for General Operations and Tort Liability and setting budgeted tax revenue for Interest and Sinking Fund/Bond at $583,638.
SUPPORTING DOCUMENTS
Resolution setting the Certified Tax Rate (DOCX) Certified Rate - Prior Yr vs Current Yr (XLSX) State Form PT-693 Tax Rate Summary (PDF) State Form PT-800 Resolution (PDF)
Packet Pg. 268 5.7.a
RESOLUTION NO. ______
A RESOLUTION SETTING AMERICAN FORK CITY’S PROPOSED 2021 CERTIFIED TAX RATE.
WHEREAS, American Fork City is required by State Statute to adopt a Certified Tax Rate, and,
WHEREAS, American Fork City has complied with all legal requirements,
NOW THEREFORE, BE IT RESOLVED, that American Fork City’s Certified Tax Rate be set at the amount calculated by the Utah County Auditor for General Operations and Tort Liability, and budgeted revenue be set at $583,638 for Interest and Sinking Fund/Bond.
PASSED AND SIGNED THIS 22 DAY OF JUNE, 2021.
APPROVED:
Bradley J. Frost, Mayor ATTEST:
Terilyn Lurker, City Recorder
Attachment: Resolution setting the Certified Tax Rate (2021 Rate)
Packet Pg. 269 5.7.b
American Fork City Certified Tax Rate Prior Year vs. Current Year
2019 2020 2021 Difference Revenue Rate Revenue Rate Revenue Rate Revenue Rate General Operations $ 3,979,175 0.001647 $ 4,201,856 0.001570 $ 4,421,875 0.001448 $ 220,019 (0.000122) Interest and Sinking Fund/Bond $ 784,125 0.000325 $ 760,393 0.000284 $ 583,638 0.000191 $ (176,755) (0.000093) Tort Liability $ 132,881 0.000055 $ 139,170 0.000052 $ 146,581 0.000048 $ 7,411 (0.000004) Total $ 4,896,181 0.002027 $ 5,101,419 0.001906 $ 5,152,094 0.001687 $ 50,675 (0.000219) Proposed Tax Rate Value $ 2,416,014,218 $ 2,676,341,352 $ 3,053,780,871 $ 377,439,519
General Tax $ 227,430 Debt Service $ (176,755) Difference $ 50,675 Attachment: Certified Rate - Prior Yr vs Current (2021 Tax Rate)
Packet Pg. 270 5.7.c Utah State Tax Commission - Property Tax Division Form PT-693 Tax Rate Summary (693) ENTITY: 3020 AMERICAN FORK CITY Rev. 2/15
UTAH COUNTY Tax Year: 2021
The Board of Trustees for the above special district has set the current year 's tax rates as follows:
Purpose of Tax Rate Auditor's Proposed Maximum Budgeted (Code from Utah Code Annotated) Tax Rate Tax Rate By Law Revenue
10 General Operations 0.001448 0.001448 .007 4,421,875 §11-6-133
20 Interest and Sinking Fund/Bond 0.000191 0.000191 Sufficient 583,638 §17-12-1
50 Tort Liability 0.000048 0.000048 0.0001 146,581 §63G-1-704
190 Discharge of Judgement Sufficient 0 §59-2-1328 & 1330
Total Tax Rate 0.001687 0.001687 Total Revenue $5,152,094 Attachment: State Form PT-693 Tax Rate Summary (2021 Certified Rate)
Certification by Taxing Entity
I, ______, as authorized agent, hereby certify that this statement is true and correct and in compliance with all sections of the Utah State Code relating to the tax rate setting process.
Signature: ______Date: ______
Title: ______Telephone: ______
Mailing address: ______
15-Jun-2021 Utah State Tax Commission - Property Tax Division Page 1 of 1 Packet Pg. 271 5.7.d
Utah State Tax Commission - Property Tax Division Form PT-800 Resolution Adopting Final Tax Rates and Budgets Rev. 02/15
County: UTAH Tax Year: 2021
It is hereby resolved that the governing body of: AMERICAN FORK CITY approves the following property tax rate(s) and revenue(s) for the year: 2021
1. 2. 3. Fund/Budget Type Revenue Tax Rate
10 General Operations 4,421,875 0.001448
20 Interest and Sinking Fund/Bond 583,638 0.000191
50 Tort Liability 146,581 0.000048
190 Discharge of Judgement 0 0.000000
$5,152,094 0.001687
This resolution is adopted after proper notice and hearing in accordance with UCA 59-2-919 and shall be forwarded to the County Auditor and the Tax Commission in accordance with UCA 59-2-913 and 29-2-920.
Signature of Governing Chair
Signature: ______Date:______
Title:______Attachment: State Form PT-800 Resolution (2021 Certified Tax Rate)
Tuesday, June 15, 2021 Packet Pg. 272 5.8 REQUEST FOR COUNCIL ACTION CITY OF AMERICAN FORK JUNE 22, 2021
Department Finance Director Approval Anna Montoya
AGENDA ITEM Review and action on a resolution approving a revised Fund Balance Policy.
SUMMARY RECOMMENDATION Staff would recommend approval.
BACKGROUND The State of Utah recently revised Code Section 10-6-116 to increase the maximum allowable General Fund Reserves to 35% of budgeted revenues, up from 25%. In addition to changing the maximum limit, this policy clarifies fund balance definitions, and outlays the conditions for use of fund balance reserves. This policy would replace the former fund balance policy, which was passed on May 28, 2019.
BUDGET IMPACT Passage of this resolution allows for a maximum fund balance reserve of 35% of budgeted revenues based on Utah State Code 10-6-116.
SUGGESTED MOTION I move to adopt a Resolution adopting a revised Fund Balance Policy.
SUPPORTING DOCUMENTS
Fund Balance Policy-Resolution (DOCX) Fund Balance Policy-Revised 6.22.21 (DOCX)
Packet Pg. 273 5.8.a
RESOLUTION NO
A RESOLUTION OF THE CITY OF AMERICAN FORK FOR THE PURPOSE OF APPROVING A REVISED FUND BALANCE POLICY
WHEREAS, the City Council recognizes the need to maintain current fiscal policies; and
WHEREAS, formal adoption of fiscal policies helps maintain stability, continuity, limitations, bond ratings, long-term strategic thinking, risk management, and overall compliance; and
WHEREAS, the City Council wishes to define certain practices and procedures as they relate to fund balances; and
WHEREAS, City Staff has completed a review of the policy and revised the policy to comply with Utah State Code and Government Finance Officers Association recommended practices, and in accordance with Government Accounting Standards Board.
NOW, THEREFORE BE IT RESOLVED, that the attached Fund Balance Policy be hereby adopted as written to supersede previous fund balance policies.
PASSED AND SIGNED THIS 22nd DAY OF JUNE, 2021.
APPROVED:
Bradley J. Frost, Mayor
ATTEST:
Terilyn Lurker, City Recorder Attachment: Fund Balance Policy-Resolution (Approve a Revised Policy)
Packet Pg. 274 5.8.b
AMERICAN FORK CITY FUND BALANCE POLICY FOR THE GENERAL FUND
Purpose This policy strives to ensure the City maintains adequate fund balances and reserves in the General Fund in order to: • Provide sufficient cash flow and working capital for daily financial needs. • Secure and maintain investment grade bond ratings. • Offset significant economic downturns or revenue shortfalls. • Provide funds for unforeseen expenditures related to emergencies.
Background Fund Balance is the difference between assets and liabilities reported in governmental funds. It is used to measure the net financial resources available to finance future expenditures. The Governmental Accounting Standards Board specifies the classification of fund balance. The components include: 1) non-spendable, 2) restricted, 3) committed, 4) assigned, and 5) unassigned. A definition of these components can be found below. These classifications are currently only used in the Governmental Fund Types.
Municipalities may accumulate fund balances in any fund. However, Utah Code 10-6-116 states the General Fund balance amount must be within the following limits: 5% of total revenues must be maintained as a minimum fund balance, and the accumulation shall not exceed 35% of the total estimated revenue of the General Fund. The fund balance percentage will be calculated using the Utah State Auditors guidelines. The fund balance policy focuses on the assigned and unassigned components of fund balance.
Definitions GASB 54 provides definitions of fund balance classifications that comprise a hierarchy based primarily on the extent to which a government is bound to observe constraints imposed upon the use of the resources reported in governmental funds.
• Nonspendable fund balance—amounts that are not in a spendable form (such as inventory) or are required to be maintained intact (such as the corpus of an endowment fund). • Restricted fund balance—amounts constrained to specific purposes by their providers (such as grantors, bondholders, and higher levels of government), through constitutional provisions, or by enabling legislation. • Committed fund balance—amounts constrained to specific purposes by a government itself, using its highest level of decision-making authority; to be reported as committed, amounts cannot be used for any other purpose unless the government takes the same highest-level action to remove or change the constraint. Attachment: Fund Balance Policy-Revised 6.22.21 (Approve a Revised Policy) • Assigned fund balance—amounts a government intends to use for a specific purpose; intent can be expressed by the governing body or by an official or body to which the governing body delegates the authority. • Unassigned fund balance—amounts that are available for any purpose; these amounts are reported only in the general fund.
Packet Pg. 275 5.8.b
Fund Balance Limits and Conditions for Use of Reserves 1. The City will seek to achieve recommended maximum allowable fund balances in the General Fund by increasing fund balance to 35% of budgeted revenues. Fund balance shall be considered unassigned and will be increased in years when revenues exceed expenditures, or when the City has excess one-time revenues, until the maximum threshold is met.
2. The City’s unassigned fund balance will be maintained to provide the City with sufficient working capital and a margin of safety to address local and regional emergencies without borrowing.
3. General Fund balance in excess of 35% should be used to a) fund one-time expenditures in the current year, b) transfer to a capital project fund to be used for capital expenditures, or c) prepay existing City debt.
4. The use of General Fund Balance reserves shall be limited to unanticipated, non-recurring needs, or anticipated future obligations. Fund balances shall not be used for normal or recurring annual operating expenditures.
5. The City Administrator is authorized to make recommendations to the City Council for use of General Fund Balance reserves. A majority vote of the City Council will be required to allocate reserves.
6. In the event of a pronounced fiscal emergency or other such global purpose as to protect the long-term fiscal security of the City, there may be a need to appropriate unassigned fund balance below the 35% policy level. In such circumstances, the City will: a. Take measures necessary to prevent its use in the following fiscal year by increasing fees or taxes and/or decreasing expenditures. b. Adopt a plan to restore the available fund balances to the policy level within 36 months from the date of the appropriation. If restoration cannot be accomplished within such time period without severe hardship to the City, then the City Council will establish a different but appropriate time period.
7. The annual budgets for all City funds will be structurally balanced throughout the budget process. Recurring revenue will equal or exceed recurring expenditures in both the Proposed and Adopted Budgets. If a structural imbalance occurs, a plan will be developed and implemented to bring the budget back into balance.
Attachment: Fund Balance Policy-Revised 6.22.21 (Approve a Revised Policy)
Packet Pg. 276 5.9 REQUEST FOR COUNCIL ACTION CITY OF AMERICAN FORK JUNE 22, 2021
Department Administration Director Approval David Bunker
AGENDA ITEM Acceptance of Utah Outdoor Recreation Grant from the Office of Outdoor Recreation for $150,000 toward Boat Harbor Improvements.
SUMMARY RECOMMENDATION Acceptance of Utah Outdoor Recreational Grant from the Office of Outdoor Recreation for $150,000 toward Boat Harbor Improvements.
BACKGROUND The Utah Outdoor Recreation Grant funds construction of outdoor recreation infrastructure that will offer economic opportunities for the community, enhance quality of life, and provide social & health benefits. The grant is a 1:1 matching grant, meaning American Fork City must match every dollar awarded by the grant. The Boat Harbor is an eligible project we applied for with because we could use the county's $1.45 million as the match. We applied for $500,000 from the state and were awarded $150,000. This council item accepts those funds.
BUDGET IMPACT This is a matching grant and we will use the county's grant to match funds. Project must be completed and reimbursements submitted before May 10, 2023.
SUGGESTED MOTION I move we accept of Utah Outdoor Recreational Grant in the amount of $150,000 for Boat Harbor Improvements.
SUPPORTING DOCUMENTS
UORG American Fork Boat Harbor Contract (DOCX)
Packet Pg. 277 5.9.a Contract Number: 210633649
STATE OF UTAH CONTRACT The Governor’s Office of Economic Development Outdoor Recreation Infrastructure Grant
1. CONTRACTING PARTIES: This contract is between the State of Utah, Governor’s Office of Economic Development, referred to as the State, and the following Grantee:
American Fork City 51 E Main St American Fork, UT 84003
Federal Tax ID: 87-6000209 Legal Status of Contractor: Governmental Agency Vendor #: 69452AA
Contact Person: Camden Bird Phone #: Email: [email protected]
2. GENERAL PURPOSE OF CONTRACT: The general purpose of this contract is to provide terms and conditions under which the Grantee may obtain and maintain eligibility for Outdoor Recreation Infrastructure Grant funding.
3. AUTHORITY: This contract is entered pursuant to the State’s authority to administer funds under Utah Code § 63N-9-2 and Utah Administrative Code R357-16.
4. CONTRACT PERIOD: Effective Date: May 10, 2021 Termination Date: May 10, 2023, unless terminated early or extended in accordance with the terms and conditions of this contract.
5. CONTRACT AMOUNT: The State awards and the Grantee accepts a potential grant award of up to $150,000.00. Fund: 2306 Unit: 6272 Appropriation: 2306 Commodity Code: 99999
6. ATTACHMENTS INCLUDED AND MADE PART OF THIS CONTRACT: Attachment A – Standard Terms and Conditions for Grants Attachment B – Outdoor Recreation Infrastructure Grant Terms and Conditions Attachment C – Scope of Work
7. DOCUMENTS INCORPORATED BY REFERENCE BUT NOT ATTACHED: All governmental laws, regulations, or actions applicable to the grant authorized by this contract, including but not limited to Utah Code § 63N-9-2 and Utah Administrative Rule R357-16.
8. CONTRACT EXECUTION: Each person signing this contract represents and warrants that he/she is duly authorized and has legal capacity to execute and deliver this contract and bind the parties hereto. Each signatory represents and warrants to the other that Attachment: UORG American Fork Boat Harbor Contract (UORG Grant for $150,000 Harbor) the execution and delivery of the contract and the performance of each party’s obligations hereunder have been duly authorized and that the contract is a valid and legal contract binding on the parties and enforceable in accordance with its terms. This contract is not fully executed until all parties, including but not limited to the Utah Division of Finance, have signed this contract.
Page 1 of 9
Packet Pg. 278 5.9.a Contract Number: 210633649
BY SIGNING THIS CONTRACT, THE GRANTEE HEREBY ACKNOWLEDGES THAT THE GRANTEE HAS READ, UNDERSTOOD, AND AGREES TO THE TERMS AND CONDITIONS OF THIS CONTRACT.
AMERICAN FORK CITY
\s1\
Name: \n1\
Title: \t1\ Date: \d1\
THE STATE OF UTAH
\s2\
Name: \n2\ Title: \t2\ Date: \d2\ Governor’s Office of Economic Development
\s3\
Name: \n3\
Title: \t3\
Date: \d3\ Governor’s Office of Economic Development
\s4\
Name: \n4\
Title: \t4\
Date: \d4\ Contract Number: 210633649 State of Utah Division of Finance
Attachment: UORG American Fork Boat Harbor Contract (UORG Grant for $150,000 Harbor)
Page 2 of 9
Packet Pg. 279 5.9.a Contract Number: 210633649
Attachment A: Standard Terms and Conditions for Grants between Government Entities
1. DEFINITIONS: The following terms shall have the meanings set forth below: 1. “Contract” means these terms and conditions, the cover pages, and all other attachments and documents incorporated by reference. 2. “Grant Money” means money derived from State fees or tax revenues that are owned, held, or administered by the State. 3. “Grantee” means the individual or entity which is the recipient of Grant Money from the State. The term “Grantee” includes Grantee’s agents, officers, employees, and partners. 4. “Non-Public Information” means information that is deemed private, protected, controlled, or exempt from disclosure under the Government Records Access and Management Act (GRAMA) or as non-public under other applicable State and federal laws. Non-public information includes those records the State determines are protected after having properly received a written claim of business confidentiality as described in Utah Code § 63G-2-309. The State reserves the right to identify additional information that must be kept non-public under federal and State laws. 5. “State” means the State of Utah Department, Division, Office, Bureau, Agency, or other State entity identified on the Contract providing the Grant Money. 6. “SubGrantees” means persons or entities under the direct or indirect control or responsibility of Grantee, including, but not limited to, Grantee’s agents, consultants, employees, authorized resellers, or anyone else for whom Grantee may be liable at any tier, including a person or entity providing or performing this Contract, including Grantee’s manufacturers, distributors, and suppliers. 2. GOVERNING LAW AND VENUE: This Contract shall be governed by the laws, rules, and regulations of the State of Utah. Any action or proceeding arising from this Contract shall be brought in a court of competent jurisdiction in the State of Utah. Venue shall be in Salt Lake City, in the Third Judicial District Court for Salt Lake County. 3. LAWS AND REGULATIONS: At all times during this Contract, Grantee and all acts performed under this Contract will comply with all applicable federal and State constitutions, laws, rules, codes, orders, and regulations, including applicable licensure and certification requirements. 4. RECORDS ADMINISTRATION: Grantee shall maintain or supervise the maintenance of all records, receipts and any other documentation necessary to properly account for payments made by the State to Grantee under this Contract. This includes documentation related to Grantee’s performance of the Contract terms, scope of work, project-specific requirements, and outcomes reported to the State by Grantee. These records shall be retained by Grantee for at least six (6) years after final payment, or until all audits initiated within the six (6) years have been completed, whichever is later. Grantee agrees to allow, at no additional cost, State of Utah and federal auditors, State staff, and/or a party hired by the State, access to all records necessary to account for all Grant Money received by Grantee as a result of this Contract and to verify that Grantee’s use of the Grant Money is appropriate and has been properly reported. 5. INDEPENDENT CAPACITY: Grantee and SubGrantees, in the performance of this Contract, shall act in an independent capacity and not as officers or employees or agents of the State of Utah agency effectuating this Contract. 6. INDEMNITY: Both parties to this Contract are governmental entities as defined in the Utah Governmental
Immunity Act (Utah Code Ann. 63G-7-101 et. seq.). Nothing in this Contract shall be construed as a waiver by Attachment: UORG American Fork Boat Harbor Contract (UORG Grant for $150,000 Harbor) either or both parties of any rights, limits, protections or defenses provided by the Act. Nor shall this Contract be construed, with respect to third parties, as a waiver of any governmental immunity to which a party to this Contract is otherwise entitled. Subject to and consistent with the Act, each party will be responsible for its own actions or negligence and will defend against any claims or lawsuit brought against it. There are no indemnity obligations between these parties. 7. EMPLOYMENT PRACTICES: Grantee agrees to abide by federal and State employment laws, including: (i) Title VI and VII of the Civil Rights Act of 1964 (42 U.S.C. 2000e) which prohibits discrimination against any employee or applicant for employment or any applicant or recipient of services, on the basis of race, religion, color, Page 3 of 9
Packet Pg. 280 5.9.a Contract Number: 210633649
or national origin; (ii) Executive Order No. 11246, as amended, which prohibits discrimination on the basis of sex; (iii) 45 CFR 90 which prohibits discrimination on the basis of age; (iv) Section 504 of the Rehabilitation Act of 1973, or the Americans with Disabilities Act of 1990 which prohibits discrimination on the basis of disabilities; and (v) Utah's Executive Order, dated December 13, 2006, which prohibits unlawful harassment in the workplace. Grantee further agrees to abide by any other laws, regulations, or orders that prohibit the discrimination of any kind by any of Grantee’s employees. 8. AMENDMENTS: This Contract may only be amended by the mutual written agreement of the parties, which amendment will be attached to this Contract. Automatic renewals will not apply to this Contract even if listed elsewhere in this Contract. 9. TERMINATION: Unless otherwise stated in this Contract, this Contract may be terminated, with cause by either party, in advance of the specified termination date, upon written notice being given by the other party. Any material violation of the terms of the program or Contract may give rise to for-cause termination. 10. NONAPPROPRIATION OF FUNDS, REDUCTION OF FUNDS, OR CHANGES IN LAW: Upon thirty (30) days written notice delivered to Grantee, this Contract may be terminated in whole or in part at the sole discretion of the State, if the State reasonably determines that: (i) a change in Federal or State legislation or applicable laws materially affects the ability of either party to perform under the terms of this Contract; or (ii) that a change in available funds affects the State’s ability to pay under this Contract. A change of available funds as used in this paragraph, includes, but is not limited to, a change in Federal or State funding, whether as a result of a legislative act or by order of the President or the Governor. 11. WORKERS COMPENSATION INSURANCE: Grantee shall maintain during the term of this Contract, workers’ compensation insurance for all its employees, as well as any SubGrantees as required by law. 12. PUBLIC INFORMATION: Grantee agrees that this Contract and invoices will be public records in accordance with the State of Utah’s Government Records Access and Management Act (GRAMA). Grantee gives the State express permission to make copies of this Contract, related documents, and invoices in accordance with GRAMA. Except for sections identified in writing by Grantee and expressly approved by the State of Utah Division of Purchasing and General Services, all of which must be in accordance with GRAMA, Grantee also agrees that non- protected portions of Grantee’s Application will be a public document, and copies may be given to the public as permitted under GRAMA. The State is not obligated to inform Grantee of any GRAMA requests for disclosure of this Contract, related documents, or invoices. 13. PAYMENT: The acceptance by Grantee of final Grant Money payment, without a written protest filed with the State within ten (10) business days of receipt of final payment, shall release the State from all claims and all liability to Grantee. No State payment is to be construed to prejudice any claims that the State may have against Grantee. State may withhold, adjust payment amount, or require repayment of any Grant Money under this Contract that is: provided in reliance on an inaccurate or incomplete representation, unsupported by sufficient invoices or other documentation, not used by Grantee for the project identified, used for any purpose in violation of the terms of this Contract or in violation of the law, or paid in excess of what is actually owed. 14. REVIEWS: The State reserves the right to perform reviews, and/or comment upon Grantee’s use of the Grant Money. Such reviews do not waive the requirement of Grantee to meet all of the terms and conditions of this Contract. 15. ASSIGNMENT: Grantee may not assign, sell, transfer, subcontract or sublet rights, or delegate any right or obligation under this Contract, in whole or in part, without the prior written approval of the State. 16. NON-PUBLIC INFORMATION: If Non-Public Information is disclosed to Grantee, Grantee shall: (i) advise its agents, officers, employees, partners, and SubGrantees of the obligations set forth in this Contract; (ii) keep all Non- Public Information strictly confidential; and (iii) not disclose any Non-Public Information received by it to any third parties. Grantee will promptly notify the State of any potential or actual misuse or misappropriation of Non-Public Information. Grantee shall be responsible for any breach of this duty of confidentiality, including any required remedies and/or notifications under applicable law. Upon termination or expiration of this Contract and upon request by the State, Grantee will return all copies of Non-Public Information to the State or certify, in writing, that the Non-
Public Information has been destroyed. This duty of confidentiality shall be ongoing and survive the termination or Attachment: UORG American Fork Boat Harbor Contract (UORG Grant for $150,000 Harbor) expiration of this Contract. 17. PUBLICITY: Grantee shall submit to the State for written approval all advertising and publicity matters relating to this Contract. It is within the State’s sole discretion whether to provide approval, which must be done in writing. 18. INDEMNIFICATION RELATING TO INTELLECTUAL PROPERTY: Grantee will indemnify and hold the State harmless from and against any and all damages, expenses (including reasonable attorneys' fees), claims, judgments, liabilities, and costs in any action or claim brought against the State for infringement of a third party’s copyright, trademark, trade secret, or other proprietary right. The parties agree that if there are any limitations of Page 4 of 9
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Grantee’s liability, such limitations of liability will not apply to this section. 19. OWNERSHIP IN INTELLECTUAL PROPERTY: The State and Grantee each recognize that they have no right, title, interest, proprietary or otherwise in the intellectual property owned or licensed by the other, unless otherwise agreed upon by the parties in writing. 20. WAIVER: A waiver of any right, power, or privilege shall not be construed as a waiver of any subsequent right, power, or privilege. 21. ORDER OF PRECEDENCE: In the event of any conflict in the terms and conditions in this Contract, the order of precedence shall be: (i) this Attachment A; (ii) Contract signature page(s); (iii) the State’s additional terms and conditions, if any; (iv) any other document listed or referenced in Contract; and (v) Grantee’s terms and conditions that are attached to this Contract, if any. Any provision attempting to limit the liability of Grantee or limits the rights of the State must be in writing and attached to this Contract or it is rendered null and void. 22. SURVIVAL OF TERMS: Termination or expiration of this Contract shall not extinguish or prejudice the State Entity’s right to enforce this Contract with respect to any default or defect in the Services that has not been cured. 23. SEVERABILITY: The invalidity or unenforceability of any provision, term, or condition of this Contract shall not affect the validity or enforceability of any other provision, term, or condition of this Contract, which shall remain in full force and effect. 24. ENTIRE AGREEMENT: This Contract constitutes the entire agreement between the parties and supersedes any and all other prior and contemporaneous agreements and understandings between the parties, whether oral or written. (Revision date: 21 March 2019)
Attachment: UORG American Fork Boat Harbor Contract (UORG Grant for $150,000 Harbor)
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Attachment B: Outdoor Recreation Infrastructure Grant Program Terms and Conditions
1. PROJECT DESIGN, SCOPE OF WORK, AND USE OF FUNDS: a. The scope of work for this grant contract is outlined in Attachment C. The Grantee hereby agrees to complete that scope of work, and shall use the grant funding provided to achieve the goals and benchmarks set forth therein. b. Successful completion of the scope of work will be determined by the State, based on documentation of the completion of goals and benchmarks outlined in Attachment C. c. The Grantee shall comply with all applicable Federal and State statutes and regulations and will be responsible for obtaining and maintaining any necessary permits and approvals prior to commencement of the project. d. All requirements listed in the application and program guide for eligibility and required attachments are incorporated here by reference though not attached hereto. e. The scope of work is hereby termed the Grantee's project, which shall commence within one-hundred eighty (180) calendar days from the contract effective date and be completed on or before the contract termination date. f. The Grantee agrees that the project area acquired, developed or improved pursuant to this contract shall not be converted to other than public recreational use without written notice and approval from the Director of the Utah Office of Outdoor Recreation. Furthermore, if the infrastructure developed with the Utah Outdoor Recreation Grant program funds is converted to other use, the other use must be of comparable value and may not be converted until both parties agree in writing to the converted use. The converted use must be in the same general location and will be provided by the Grantee. g. The Grantee shall maintain or ensure appropriate maintenance as determined by the State of all facilities and property covered by this contract in a safe, usable, and attractive condition. The project area shall be kept reasonably open, accessible and safe for public use. Structures, trail and trail infrastructure should be kept maintained throughout their estimated lifetime to prevent undue deterioration and to encourage public use. The State makes no claims to ownership or management interests of facilities constructed pursuant to this contract on lands legally owned by the Grantee. h. The Grantee shall provide evidence that the infrastructure project has county, city or tribal approval and endorsement. A contract must be signed with the party who will maintain the recreational infrastructure for at least the next ten (10) years. Evidence supplied in the Grantee’s application may fulfill this requirement. The State reserves the right to request updated documentation and proof on continued support and maintenance contracts at any time. The Grantee shall give the State reasonable notice of any change in the contract or endorsement status. Loss of endorsement or maintenance contract may constitute an event of default and result in a recapture of the grant funds. i. If the project is on Federal lands, the Grantee must receive approval from the lead agency responsible for compliance with the National Environmental Policy Act (NEPA). Loss of approval from or any violation of Federal regulations shall constitute an event of default and result in the recapture of the grant funds. The Grantee shall give the State reasonable notice in the event that approval for the appropriate public entity has been rescinded or denied. Proof of approval shall be provided and updated as requested by the State. j. All property on which Utah Outdoor Recreation Grant infrastructure funded projects are located must be owned by or under the control of the Grantee (e.g. local government or conservancy) or public agency that has partnered with the Grantee. If the project crosses private property, as in the case of a trail, a contract must be reached with the property owners to allow the general public right-of-way. This should be documented with a Grant of Easement and Right-of-Way. Proof of ownership and all relevant contracts shall be provided to the State before completion of the project. Lack of proof shall constitute an event of default and may result in the recapture of the grant funds. k. The infrastructure project must have an endorsement from the local economic development office or designated local tourism office stating that the project will have the ability to attract growth and retention in the community/area and/or have the potential for increased visitation to the area. The project shall meet the Attachment: UORG American Fork Boat Harbor Contract (UORG Grant for $150,000 Harbor) qualifications of Utah Section 63N-3-109. This requirement can be fulfilled by the endorsement provided in the Grantee’s Application. If the status of the endorsement changes the Grantee may provide reasonable notice in writing of such change to the State. The State reserves the right to recapture all grant funds if the endorsement is rescinded and it is determined by the State that the project has no or little economic impact. l. The Grantee must check with the Utah Department of Wildlife Resources (DWR) to ensure the project is not in a special management area for endangered species such as the Sage Grouse. If the project is in or close to a special management area it must first secure written approval from the DWR. DWR may Page 6 of 9
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continually add or remove species from the list of species requiring a special management area. The Grantee is responsible for maintaining the project in a way that is current with all DWR regulations and requirements. If the project is found to be in violation of any regulation regarding the management of species within the project, it shall constitute an event of default and may result in the recapture of the grant funds. m. The Grantee agrees to make the project accessible to the general public, including compliance with the Americans with Disabilities Act (ADA). No fees or other restrictions shall be prohibitive to the extent that portions of the public at large will not be able to access the project. All fees charged by the Grantee or others in granting access to the project shall be disclosed to the State in writing. The State reserves the right to determine if such fees are considered prohibitive and thus a violation of this paragraph. If a fee is found to be prohibitive to public access the Grantee shall have thirty (30) days to change the fee to be reasonable or this will constitute an event of default and the State may recapture the grant funds. n. The Grantee shall notify the State of the public opening date, and upon the public opening of the project, the Grantee shall make every effort to make the public aware of the project’s existence with appropriate publicity and marketing. Such publicity can include but is not limited to, a grand opening ceremony, press release to the local media or social media outlets to appropriately promote the public use of the project.
2. NATURE OF ENTITY: a. The Grantee is a municipality, county, tribal government, or non-profit corporation classified under U.S. Code § 501(c) and is physically located within the State. b. The Grantee is not a for-profit entity; for-profit entities may not receive a Utah Outdoor Recreation Grant.
3. REPORTING: a. Reports shall be provided by the Grantee to the State at least every six (6) months, and no later than sixty (60) days after the contract termination date. Each report shall include the following: i. Assurances that all monies paid to the Grantee were used towards completion of the project outlined in Attachment C: Scope of Work; ii. A brief synopsis of the work completed in the previous six months; and iii. An outline of the work anticipated to be completed in the next six months.
4. FUNDING: a. The Grantee shall not receive any grant funds until this contract is fully signed and executed. b. Up to 75% of the Contract Amount may be reimbursed prior to full completion of the Grantee's project. The remaining 25% of funds are contingent on completion of the Grantee's project, a final on-site inspection, and submission of the Final Report as outlined in the 2021 Office of Outdoor Recreation Grant Programs Guide, which is available to the Grantee from the State and incorporated by reference to this contract. c. In no event shall payments from the State to the Grantee exceed in sum the Contract Amount. d. All funds are to be distributed in a post-performance manner, as reimbursement for dollars spent by the Grantee within the scope of the Grantee's project. e. The State will not fund more than 50% of the eligible costs of the project’s eligible costs. The Grantee must provide matching funds in an amount of at least 50% of the project’s eligible costs. f. At least 50% of the Grantee’s required matching funds must be paid in cash. g. Up to 50% of the Grantee’s required matching funds may be provided through an in-kind contribution if: i. Approved in advance by the State; ii. The Grantee is a non-profit corporation or governmental entity; and iii. The in-kind donation is for services or materials that are directly related to the construction of the Grantee’s project, defined in Attachment C: Scope of Work.
5. REIMBURSEMENT REQUESTS: Attachment: UORG American Fork Boat Harbor Contract (UORG Grant for $150,000 Harbor) a. Reimbursement requests received by the State after the contract termination date WILL NOT BE ELIGIBLE FOR REIMBURSEMENT. b. The following documentation shall, at minimum, be provided upon reimbursement request, and additional documentation may be required by the State: i. Copies of invoices and evidences of payment (checks, bank statements, etc.) for work done on the project; ii. Records of volunteer labor or other in-kind donations for work done on the project; Page 7 of 9
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iii. Several photos to show the project is complete; iv. A final report with the description of the project and other data requested by the State; v. A description and an itemized report detailing the expenditure of the grant or the intended expenditure of any grant funds that have not been spent; vi. The grant program’s provided reimbursement request document or a letter of request on letterhead of the Grantee specifying the grant amount requested. c. Requests shall be submitted to the State electronically, to the Program Manager in the Office of Outdoor Recreation and/or the Compliance Department of GOED. A link to the online portal will be sent to the Grantee upon the completion of the processing of this contract. The Grantee shall document that all of the grant money received by the Grantee for this project was spent on efforts towards the project.
6. SITE VISITS: The Grantee shall cooperate with reasonable requests for site visits during the process of completion and after completion of the project.
7. AUDIT: a. The Grantee shall allow State auditors to make audits and inspections of all records relating to this Grant. b. The Grantee shall make available for audit and inspection the records of expenditures relating to this contract until all State audits are completed or for a period of up to five (5) years from the date of this contract. c. The Grantee shall refund to the State any grant funds spent that did not meet the requirements of this contract and determined by audit to be ineligible under the terms hereof or in accordance with State and Federal law.
8. EVALUATION: The State reserves the right to conduct an independent evaluation of the use of the grant funding and of the activities covered by this contract, including achievement of goals and benchmarks, location of the Grantee, and achievement of outcomes and economic development. Such evaluation may employ qualitative as well as concrete measures of outcomes. The State reserves the right to engage consultants or others to carry out this evaluation. The Grantee agrees to allow the State or its representatives access to, and will make its personnel, facilities, records, and sponsors available to State evaluators, subject to reasonable notice.
9. BREACH OF CONTRACT: The State reserves the right to demand a refund of the full amount of the grant or a portion thereof, or to terminate this contract and pay no further funds, in the event that the Grantee breaches any of the terms of this contract or those in documents incorporated by reference but not attached.
10. ATTRIBUTION: The Grantee shall make appropriate and reasonable efforts to ensure that the Utah Governor’s Office of Economic Development is recognized as a partner in the project. Such efforts may include recognition of the State in fundraising materials, use of the Utah Governor’s Office of Economic Development name and official logo, and other appropriate attribution for the funding made possible by the office.
11. ACCESS TO DATA: At the State’s request, the Grantee shall allow the State access to data and information about the project to assess progress and ensure that grant funding is being spent on the project specified within the Grantee’s project proposal.
12. STATE CONTACT PERSON: The State designates the Director of the Office of Outdoor Recreation at the State, or their designee, as the contact person at the Utah Governor’s Office of Economic Development to consult with the Grantee on an ongoing basis. The contact person will provide the Grantee with any additional guidelines, standards, procedures, and reporting requirements on which the State will review progress and evaluate performance hereunder.
13. LICENSE TO PROMOTE: The Grantee gives to State a perpetual, irrevocable, worldwide, transferable, royalty- Attachment: UORG American Fork Boat Harbor Contract (UORG Grant for $150,000 Harbor) free, and non-exclusive license to publicly display the Grantee and its project for any reasonable purpose, including display on State websites, without any attribution or compensation to the Grantee. The Grantee agrees to acknowledge State funding in publications or presentations.
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Attachment C: Scope of Work
This project will transform this underappreciated asset into something patrons from other counties will want to visit.
PARKING LOT. The existing parking lot is 128,000 sq. ft. of asphalt with 23 standard stalls and 70 trailer stalls. Currently, the parking lot has compromised asphalt that is covered with potholes, alligator cracking, and uneven surfacing which causes dramatic water pooling in rain and winter. This project will provide a full depth reclamation for the parking lot and provide equivalent parking as before for both vehicles and trailers. Future phases will include additional parking stalls for beach and park access. This current phase will also improve and expand the boat launch area and add docks on either side of the launch area.
FACILITIES. The American Fork Boat Harbor entrance consists of some haphazard chain link fencing, stipes on the ground, and an entrance booth big enough for a person, register, and credit card machine. With this grant the entrance will be improved and organized into an efficient entrance and exit. The booth will be moved to better accommodate customer payments. There will be a paved turn around just prior to the entrance and a pedestrian cross walk at the narrowest part.
The current bathroom at the boat harbor is a port-a-potty rented every spring. The grant will fund a flush bathroom located optimally in the vendor/rental plaza between the boat harbor and beach front area. The plaza will be a circular space with specialty pavers. The bathroom will have running water and solar lighting. In the same plaza will be facilities for vendors to rent equipment to boaters or beach goers. These facilities will also have water and power.
TRAILS. The American Fork Boat Harbor will have a 10” concrete trail along the perimeter that will connect the boat harbor and beach to the city’s trails master plan, including the regional lakeshore trail that the county and Utah Lake Commission are currently working. Initial construction of this lakeshore trail has been approved. With construction starting at Provo bay and running north around the lake, eventually passing by our boat harbor.
BEACH. After parking and making your way through the plaza with bathroom, rental facilities, and specialty pavers, you will step down a few concrete stairs to arrive at the pristine beach front. This beach will offer about 370 linear feet of water access and over 2,500 cubic yards of sand, not including the geotextile fabrics that will go under that sand to help with retention and stability. In future phases there will be a sand saver barrier added to help with sand erosion.
Another vital element being funded in the project is to pipe the final portion of the American Fork River under the main entrance road. This will ensure the water can safely make it to the lake without risking damage to the entrance or possibly flooding the beach area. Other future phases will better finalize the AF river path with a river inlet.
Attachment: UORG American Fork Boat Harbor Contract (UORG Grant for $150,000 Harbor)
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Packet Pg. 286 5.10 REQUEST FOR COUNCIL ACTION CITY OF AMERICAN FORK JUNE 22, 2021
Department Recorder Director Approval Terilyn Lurker
AGENDA ITEM Review and action on Memorandums of Understanding with the Utah Lake Commission for the Utah Lake Life Jacket Loaner Program and the Lakeside Camera Network.
SUMMARY RECOMMENDATION Staff would recommend approval.
BACKGROUND There are two Memorandums of Understanding before the City Council tonight for consideration: the Utah Lake Life Jacket Loaner Program and the Lakewide Camera Network.
The Utah Lake Life Jacket Loaner Program is to promote water safety education and increase the availability of personal floatation devices (life jackets) at as many public access points as possible. This memorandum of understanding (MOU) is for a loaner station at the American Fork Boat Harbor. The MOU spells out the responsibilities of the Utah Lake Commission and American Fork City.
The Lakewide Camera Network is for a camera system for live video feeds to provide lakeshore conditions for users, and to also encourage visitation to Utah Lake. The Utah Lake Commission is acquiring live camera feeds at various access points along Utah Lake. This MOU is for a camera feed located at the Boat Harbor.
BUDGET IMPACT N/A
SUGGESTED MOTION I move to approve the Memorandums of Understanding for the Utah Lake Life Jacket Loaner Program and the Lakewide Camera Network and authorize the Mayor to sign the necessary documents.
SUPPORTING DOCUMENTS
MOU loaner program stations American Fork City (DOCX) MOU Live Video Feeds at Marinas - American Fork Marina (DOCX)
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UTAH LAKE LIFE JACKET LOANER PROGRAM MEMORANDUM OF UNDERSTANDING BETWEEN UTAH LAKE COMMISSION AND AMERICAN FORK CITY
1. Parties. This Memorandum of Understanding (hereinafter referred to as “MOU”) is made and entered into by and between the Utah Lake Commission, whose address is 51 S. University Ave., Suite 109 Provo, UT 84601, and American Fork City, whose address is 51 E Main St, American Fork, UT 84003.
2. Purpose. The purpose of this MOU is to establish the terms and conditions under which the Utah Lake Life Jacket Loaner Program (program) will function. In an effort to promote water safety education and increase the availability of personal flotation devices at public access points, the Utah Lake Commission is implementing a life jacket loaner program at as many access points as possible. This MOU is specific to the operation of the program life jacket loaner stations (loaner stations) located at American Fork Marina, located at 100 W, American Fork, UT 84003.
3. Term of MOU. This MOU is effective upon the day and date last signed and executed by the duly authorized representatives of the parties to this MOU and the governing bodies of the parties’ and shall remain in full force and effect indefinitely, or until otherwise terminated. This MOU may be terminated, without cause, by either party upon 30 day written notice, which notice shall be delivered via email or mail to the addresses listed above. Upon the termination of this MOU, American Fork City will return the life jackets and all other related hardware to the Utah Lake Commission.
If any of the program loaner stations need to be replaced at a future date due to age or malfunction, negotiations for replacement and repair will occur at that time between American Fork City and the Utah Lake Commission.
4. Responsibilities of Utah Lake Commission or its designee. Attachment: MOU loaner program stations American Fork City (MOU - Utah Lake) A. Oversee general operation of the loaner program. B. Monitor the life jacket inventory at the loaner station. C. Monitor the educational material inventory at the loaner station. D. Monitor the loaner station condition. E. Provide educational signage to accompany the loaner station. F. Storage of surplus inventory of life jackets. G. Community outreach efforts
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H. Fundraising for the operation and maintenance of the program.
6. Responsibilities of American Fork City.
A. Allow construction of a life jacket loaner station at a site at the location(s) as agreed upon by all parties. B. At the earliest convenience of American Fork City, notify the Utah Lake Commission or its designee of any reported vandalism or damage to the station. C. Allow posting of water safety educational signage in the proximity of the loaner station. D. Allow temporary access to the marina for Utah Lake Commission or its designee at the desired frequency/interval to keep them maintained properly.
7. General Provisions
A. Amendments. Either party may request changes to this MOU. Any changes, modifications, revisions or amendments to this MOU which are mutually agreed upon by and between the parties to this MOU shall be incorporated by written instrument, and effective when executed and signed by all parties to this MOU.
B. Applicable Law. The construction, interpretation and enforcement of this MOU shall be governed by the laws of the State of Utah.
D. Entirety of Agreement. This MOU represents the entire and integrated agreement between the parties and supersedes all prior negotiations, representations and agreements, whether written or oral.
E. Severability. Should any portion of this MOU be judicially determined to be illegal or unenforceable, the remainder of the MOU shall continue in full force and effect, and either party may renegotiate the terms affected by the severance.
Attachment: MOU loaner program stations American Fork City (MOU - Utah Lake) F. Third Party Beneficiary Rights. The parties to this MOU intend and expressly agree that only parties signatory to this MOU shall have any legal or equitable right to seek to enforce this MOU, to seek any remedy arising out of a party’s performance or failure to perform any term or condition of this MOU, or to bring an action for the breach of this MOU.
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8. Signatures. In witness whereof, the parties to this MOU through their duly authorized representatives have executed this MOU on the days and dates set out below, and certify that they have read, understood, and agreed to the terms and conditions of this MOU as set forth herein.
The effective date of this MOU is the date of the signature last affixed to this page.
[AMERICAN FORK CITY]
Bradley J. Frost, Mayor Date
Attest:
Terilyn Lurker, City Recorder
[UTAH LAKE COMMISSION]
[Eric Ellis, Executive Director] Date
Attachment: MOU loaner program stations American Fork City (MOU - Utah Lake)
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LAKEWIDE CAMERA NETWORK MEMORANDUM OF UNDERSTANDING BETWEEN UTAH LAKE COMMISSION AND AMERICAN FORK CITY
1. Parties. This Memorandum of Understanding (hereinafter referred to as “MOU”) is made and entered into by and between the Utah Lake Commission , whose address is 51 S. University Ave., Suite 109 Provo, UT 84601, and American Fork City, whose address is 51 E Main St, American Fork, UT 84003.
2. Purpose. The purpose of this MOU is to establish the terms and conditions under which the camera system for live video feeds will function. In an effort to provide lakeshore conditions for users and to encourage visitation to Utah Lake, the Utah Lake Commission is acquiring live camera feeds at as many access points as possible. This MOU is specific to the camera feed located at American Fork Marina, 100 W, American Fork, UT 84003.
3. Term of MOU. This MOU is effective upon the day and date last signed and executed by the duly authorized representatives of the parties to this MOU and the governing bodies of the parties’ and shall remain in full force and effect for (determine period of time). This MOU may be terminated, without cause, by either party upon 30 day written notice, which notice shall be delivered via email or mail to the addresses listed above. Upon the termination of this MOU, American Fork City will return the cameras and all other related hardware to the Utah Lake Commission.
If any of the cameras need to be replaced at a future date due to age or malfunction, negotiations to identify funding for replacement will need to occur at that time between the Utah Lake Commission and American Fork City.
Utah Lake Commission waives any and all right of recovery against the American Fork City or against its officers, employees, agents and representatives of the other, for loss or damage to the cameras and additional equipment under its control unless caused by American Fork City.
Attachment: MOU Live Video Feeds at Marinas - American Fork Marina (MOU Utah Lake) 4. Responsibilities of Utah Lake Commission or its designee.
A. Provide the camera equipment for initial installation, including: cameras and any additional equipment required for installation that is considered reasonable.
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B. Installation of the cameras and associated equipment (I.e. connecting equipment to power, installing equipment on existing marina structures, etc.). C. Share the live feed on UtahLakeCommission.org as a public service. D. Make the live stream available to Utah County for use on the Lincoln Beach webpage as a public service. E. At the convenience of Utah Lake Commission, saved footage will be made available to the Utah County, if requested.
6. Responsibilities of American Fork City.
A. Provide internet with sufficient speed and bandwidth to maintain a B. continuous live feed online. C. Pay any and all fees associated with internet and Wifi availability. D. Allow and provide power for the live camera feed, 24/7, year-round. E. Pay any and all fees associated with the use of power by the camera system. F. Allow use of existing structures at the marina, where possible, for the mounting of the camera system equipment. G. Allow the following views via the cameras: the parking area, launch ramps, the water of the marina and the lake. H. Keep the area in front of the camera obstacle free to maintain so that viewing is not impeded. I. Marina staff will make an effort to keep the camera lens clean if video feed appears dirty. J. Upon notification that the live feed is not functioning, effort will be made to determine if the problem is in the power source. Any technical issues or device malfunction will be addressed by the Utah Lake Commission or its designee.
7. General Provisions
A. Amendments. Either party may request changes to this MOU. Any changes, modifications, revisions or amendments to this MOU which are mutually agreed upon by and between the parties to this MOU shall be incorporated by written instrument, and effective when executed and signed by all parties to this MOU. Attachment: MOU Live Video Feeds at Marinas - American Fork Marina (MOU Utah Lake) B. Applicable Law. The construction, interpretation and enforcement of this MOU shall be governed by the laws of the State of Utah.
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D. Entirety of Agreement. This MOU, consisting of four pages, represents the entire and integrated agreement between the parties and supersedes all prior negotiations, representations and agreements, whether written or oral.
E. Severability. Should any portion of this MOU be judicially determined to be illegal or unenforceable, the remainder of the MOU shall continue in full force and effect, and either party may renegotiate the terms affected by the severance.
F. Third Party Beneficiary Rights. The parties to this MOU intend and expressly agree that only parties signatory to this MOU shall have any legal or equitable right to seek to enforce this MOU, to seek any remedy arising out of a party’s performance or failure to perform any term or condition of this MOU, or to bring an action for the breach of this MOU.
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8. Signatures. In witness whereof, the parties to this MOU through their duly authorized representatives have executed this MOU on the days and dates set out below, and certify that they have read, understood, and agreed to the terms and conditions of this MOU as set forth herein.
The effective date of this MOU is the date of the signature last affixed to this page.
[AMERICAN FORK CITY]
Bradley J. Frost, Mayor Date
Attest:
Terilyn Lurker, City Recorder
[UTAH LAKE COMMISSION]
[Eric Ellis, Executive Director] Date
Attachment: MOU Live Video Feeds at Marinas - American Fork Marina (MOU Utah Lake)
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