PT. MUTUAGUNG LESTARI ASSESSMENT REPORT
Roundtable on Sustainable Palm Oil Certification
[ ]Stage 1 [√]Stage2 [ ]Surveillance
Plantation Management/Owner : Wilmar International Plantation Plantation Name : PT Agronusa Investama Location : Subdistrict of Sejangkung, District of Sambas Province of Kalimantan Barat, Indonesia
Certificate Code : MUTU-RSPO/XXX Date of certificate issue : - Date of expiry of certificate : -
Report Assessment PT. Mutuagung Lestari Checked Approved Assessment Finalization Date Auditor by by Date ST1 09-14 April 2012 28th May 2012 Deni A. Novendi; Oktovianus Rusmin; Octo H.P.N. Tony Marsudi Eko Santoso Nainggolan Arifiarachman
ST 2 04 – 08 June 15th July 2012 Deni A. Novendi; Yudwi Wisnu Octo H.P.N. Tony 2012 Rahmanto ; Marsudi Eko Santoso Nainggolan Arifiarachman
Submitted Approved Approved to RSPO on: by RSPO on: by Certification Body on:
Mutuagung Lestari • Raya Bogor Km 33,5 Number 19 • Cimanggis • Depok 16953• Indonesia Telephone (+62) (21) 8740202 • Fax (+62) (21) 87740745/6 Email : [email protected] ● www.mutucertification.com MUTU Certification • Approved by RSPO Secretariat on June 2008
PT. MUTUAGUNG LESTARI ASSESSMENT REPORT
TABLE OF CONTENT Figure 1. Location Map of PT. Agronusa Investama ...... 1 Figure 2. Operational Map of PT. Agronusa Investama ...... 2 1.0 SCOPE OF THE CERTIFICATION ASSESSMENT...... 3 1.1. National Interpretation Used ...... 3 1.2. Organization Information ...... 3 1.3. Type of Assessment ...... 3 1.4.Locations of Plantations, Mill and Area Statement ...... 3 1.5.Description of Supply Base ...... 4 1.6. Dates of Plantings and Cycles ...... 6 1.7.Approximate Tonnage Certified (PT. AGRONUSA INVESTAMA has not certificate) ...... 6 1.8.Other Certifications ...... 7 1.9.Time Bound Plan for Other Management Units ...... 7 2.0. ASSESSMENT PROCESS ...... 9 2.1. Certification Body ...... 9 2.2. Lead Assessor and Assessment Team ...... 9 2.3. Assessment Methodology, Assessment Process and Locations of Assessment ...... 9 2.4. Stakeholder Consultation and List of Stakeholders Contacted ...... 13 2.5. Determining Next Visiting ...... 13 3.0. ASSESSMENT RESULT ...... 14 3.1. Summary of Assessment Report of the RSPO Certification ...... 14 3.2. Summary of Assessment Report of Supply Chain ...... 39 3.3. Conformity Checklist of Certificate and Logo Use (Only apply for Surveillance Assessment Report) ...... 43 3.4. Summary of Time Bound Plan Verification of the RSPO Certification ...... 44 3.5. Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy Positive Components...... 47 3.6 Summary of Arising Issues from Public, Management and Auditor Response...... 54 4.0. CERTIFIED ORGANISATION'S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY ...... 56 4.1. Formal Sign-off of Assessment Findings ...... 56 APPENDIXES ...... 57 Appendix 1. List of Stakeholder Contacted in the RSPO Certification Process ...... 57 Appendix 2. Assessment Plan ...... 58 Appendix 3. Glossary ...... 60
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Figure 1. Location Map of PT. Agronusa Investama
PT. ANI
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Figure 2. Operational Map of PT. Agronusa Investama
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1.0 SCOPE OF THE CERTIFICATION ASSESSMENT
1.1 National Interpretation Used National Interpretation, RSPO Principles and Criteria (P&C) for Sustainable Palm Oil Production, Republic of Indonesia - RSPO INA-NIWG, May 2008 and Supply Chain Requirement for CPO Mill, November 2011.
1.2 Organization Information 1.2.1 Company name WILMAR INTERNATIONAL LIMITED 1.2.2 Contact person SIMON SIBURAT 1.2.3 Company address 56 Neil Road, Singapore 088830 1.2.4 Telephone (65) 6216-0244 1.2.5 Fax (65) 6836-1709 1.2.6 E-mail [email protected] 1.2.7 Web page address web: www.wilmar-international.com 1.2.8 Company status PMA 1.2.9 Management Representative who completed the application for SIMON SIBURAT certification 1.2.10 Registered as RSPO member 2 September 2005 1.2.11 Number of employee 1.403 People 1.2.12 Contractor Daily Freelancers 544 People
1.3 Type of Assessment 1.3.1 Scope of Assessment Palm Oil Mill and Estate 1.3.2 Type of certificate Single 1.3.3 PT Agronusa Investama Company names listed in the certificate
1.3.4 1 (one) palm oil mill unit (POM Agronusa Investama) with FFB from 1 (one) estate unit, i.e.: Agronusa Investama - Sambas (ANI- Number of management unit Sambas) with of 2 Division (Senabah and Kumpai).
1.4 Locations of Plantations, Mill and Area Statement
1.4.1 Location of estate GPS Name of Estate(s) Location Latitude Longitude ANI-Sambas Estate Village of Semangga, Sub Distric of 010 19’ 20” - 010 28’ 1090 27’ 42” - 1090 34’ Sejangkung, District of Sambas, 38” N 33” Province of West Kalimantan. E
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1.4.2 Location of Mill GPS Name of Mill Location Latitude Longitude Agronusa Investama Village of Semangga, Subdistrict of 010 21’ 257” N 1090 30’ 46” E Sejangkung, Distric of Sambas, Province of Kalimantan Barat.
1.4.3 Maps ( Figure 1 & Figure 2 ) 1.4.4 Country Indonesia 1.4.5 Region South East Asia 1.4.6 Tenure Private - State Based on Minute of Map of Land Area Receipt for PT. Agronusa Investama No. 344/BA/DPB2TR/XII/2011 (Certificate of Land Use Title is in progress) which determine an area of 7,910.929 hectares.
Community -
1.4.7 Area Statement Total area 7,910.93 Ha Mature area 5,894.75 Ha Immature area 1,460.82 Ha Mill 4.34 Ha Infrastructure 246.20 Ha Occupation 6.57 Ha HCV 157.57 Ha Land Clearing 114.78 Ha Not Plantable area (Swamp) 23.79 Ha Nursery 2.11 Ha *Source: Area Statement Report on April 2012
1.5 Description of Supply Base 1.5.1 Estate(s)
Planted Area FFB Yield Supplied to Mill Total Area (Ha) Name of Estate(s) (tonnes/ (tonnes/ha/ (Ha) year) year) FFB Mature Immature % (tonnes/year) ANI-Sambas Estate 7,910 5,566.69 1,633.59 77,679 13.954 77,679 100 *Source: Data of Mill receiving on 2011
1.5.2 Smallholder(s) and others SPO – 4006a.4 Page 4 Prepared by Mutuagung Lestari for PT. Agronusa Investama - Agronusa Investama POM
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Supplied to Mill Smallholder(s) Total Area FFB Member(s) Location FFB Scheme (Ha) (tonnes/year) (tonnes/year % ) Plasma of KSU Cempaka 226 Village of 472 - Immature Biru Semanga, (TBM3) District of Sejangkung, District of Sambas, Province of West Kalimantan. Sentama Lestari - Village of 733 - 484.981 Semanga, District of Sejangkung, District of Sambas, Province of West Kalimantan. Plasma of Mentibar - - - - 15.508 Cemerlang Plasma of Senujuh - - - - 3.693 Plasma of Sijang - - - - 18.575 Plasma of Sukma Tempapan - - - - 4.935 Hulu PT. BCP (Buluh Cawang - - - - 2,335.189 Plantation) PT. PANP - - - - 3,204.349 Plasma of Kristina Juita - - - - 2,691.028 Plasma of Kristina Juita B - - - - 186.246 Plasma of Kristina Juita - - - - 17.245 C(Grower) Plasma of Abdul latif - - - - 72.934 Plasma of Anita - - - - 46.305 Plasma of Asnan - - - - 14.912 Plasma of Rahmat H - - - - 58.626 Finensia Tutikusnanti - - - - 37.858 PT SDS - - - - 186.947 PT PML - - - - 19.767 Plasma of Ketut Mardika - - - - 16.405 CV Angin Segar B - - - - 64.004 CV Angin Segar - - - - 531.734 *Source: Data of Mill receiving on 2011
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1.5.3 Description of Mill FFB CPO Palm Kernel PKO Capacity Processed Extractio Name of Mill Out put Out put Extraction Out put Extraction (tonnes/ hour) (tonnes/ n (tonnes) (tonnes) (%) (tonnes) (%) year) (%) PKS Ani 20 87,690.657 22,208.989 25.37 3,907.986 4.45 - - Sambas *Source: Data of Mill receiving on 2011 1.5.4 Product categories FFB, CPO and Palm Kernel
1.6 Dates of Plantings and Cycles 1.6.1 Age profile of planted palms* Planting Year Hectarage Age (Ha) (year) 1998 528 14 1999 1838.87 13 2000 344.78 12 2001 280.95 11 2005 182.96 7 2006 2048.32 6 2007 814.83 5 2009 1155.09 3 2010 85.08 2 2011 30.59 1 2012 46.1 0 1.6.2 Planting Cycle 25 Years
1.7 Approximate Tonnage Certified (PT. AGRONUSA INVESTAMA has not certificate)
1.7.1 Past Annual Claim Certified Product FFB Production - Tonnes/year CPO Production - Tonnes/year Palm Kernel (PK) Production - Tonnes/year Palm Kernel Oil (PKO) Production - Tonnes/year
1.7.2 Claim Certified Tonnage of FFB Planted Total Area FFB Yield Name of Estate(s) Area Mature Area (Ha) (Ha) (tonnes/year) (tonnes/ha/year) (Ha) ANI Sambas Estate 7,910 7,355.57 6,241.33 91,500 14.66 *Source: Data of Crop Production 2012
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1.7.3 Claim Certified Tonage of Palm Product FFB CPO Palm Kernel PKO Capacity Processed Name of Mill (tonnes/ hour) (tonnes/ Out put Extraction Out put Extraction Out put Extraction year) (tonnes) (%) (tonnes) (%) (tonnes) (%) ANI Sambas 20 91,500 22,875 25 4,117.5 4.5 - - *Source: Projection budget on 2012
1.8 Other Certifications 1.8.1 ISO 9001:2008/ISO 14001: 2004 None 1.8.2 OHSAS 18001:2007 None 1.8.3 HACCP None 1.8.4 Others None
1.9 Time Bound Plan for Other Management Units
Management Time Complete Address Hectarage (Ha) *) Unit Bound Plan Audit
PT Milano Sumatera Utara 4,947 - certified PT Mustika Sembuluh Kalimantan Tengah 16,424 - certified PT Kencana Sawit Sumatera Barat 7,728 - certified Indonesia PT Kerry Sawit Indonesia Kalimantan Tengah 15,754 - certified PT Tania Selatan Sumatera Utara 3,644 - certified PT AMP Plantation Sumatera Barat 7,561 - Audited PT Sarana Titian Permata Central Kalimantan 16,745 2012 certified PT Buluh Cawang Sumatra Selatan 5,134 2012 2012 Plantations PT Tania (Bamboo Kuning) Sumatra Selatan 2,307 2012 2012 PT Bumi Sawit Kencana Kalimantan Tengah 7,269 2012 2012 PT Gersindo Minang Sumatera Barat 3,228 2012 2012 Plantations PT Permata Hijau Pasaman West Sumatera 2,044 2012 2012 PT Agro Palindo Sakti Sumatra Selatan 1,048 2013 2013 PT Citra Riau Sarana Riau Province 2,459 2013 2013 PT Daya Labuhan Indah Sumatera Utara 4,988 2013 2013 PT Milano (CDE) Sumatera Utara 618 2013 2013 PT Mentaya Sawit Mas Kalimantan Tengah 7,384 2013 2013 PT ANI (Landak) Kalimantan Barat 3,307 2013 2013 PT Pratama Prosentindo Kalimantan Barat 1,242 2013 2013 PT Putra Indotropical Kalimantan Barat 2,400 2013 2013 PT Agro Palindo Sakti Kalimantan Barat 2,284 2014 2014 PT Daya Landak Plantation Kalimantan Barat 1,320 2014 2014 PT Indoresin Putra Mandiri Kalimantan Barat 2,558 2014 2014 PT Murini Sam Sam Riau 1,288 2014 2014
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PT Sinarsiak Dianpermai Riau 1,114 2014 2014 PT Karunia Kencana Kalimantan Tengah 12,354 2014 2014 Permaisejati PT Rimba Harapan Sakti Kalimantan Tengah 8,300 2015 2015 PT Buluh Cawang Kalimantan Tengah 1,607 2015 2015 Plantations
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2.0 ASSESSMENT PROCESS
2.1 Certification Body PT Mutuagung Lestari Jl. Raya Bogor Km 33,5 No. 19, Cimanggis - Depok 16953 Telp. +62-21-8740202; Fax +62-21-87740745/46 Website: www.mutucertification.com Email : [email protected]
2.2 Lead Assessor and Assessment Team 2.2.1 Assessment Team The assessment team was consisted of: 1. Deni A. Novendi (Lead Auditor). Bachelor of Forestry majority for Natural Resources Conservation special in ecology and social. He involved in study of social economy of Citanduy-Cisanggarung watershed, Ciamis District, Province of West Java. And also have experience within 13 years in forest planning and conservation on forest concession at Indonesia. Since 2003, he worked for independent certification body as auditor for forest sustainable certification (FSC and LEI scheme); Chain of Custody, ISO 9001 and RSPO. He had audited of each certification scheme for several companies in Indonesia. In Stage 2, he focused on environmental aspects, peat management and HCV management.
2. Oktovianus Rusmin (Auditor). Bachelor of Social Politic, Anthropology department. Especially in Social Culture (social impact and conflict resolution) and HCVF. He involved as auditor for Forest sustainable certification (FSC scheme) and he has ever worked in Anthropology study centre of Indonesia University. He worked as advisor in the Forest Trust Indonesia. He involved in social impact study and HCVF identification on several palm oil plantations. Training who attended is forest management auditor, environmental management system ISO 14001 & SVLK auditor. In stage 1, he focused to verify land using legality and social (social impact, conflict and HCV 4, 5, 6).
3. Marsudi Eko Santoso (Auditor). Bachelor of Agriculture, Agro technology department. He attended in training of Management system ISO 9001-2008 and Roundtable sustainable palm oil lead auditor. And also he involved in several companies for RSPO assessment. Now, he works in independent certification body. In stage 2, he focused on verifying the best practices, manpower aspect, Occupational Safety and Health.
4. Yudwi Wisnu Rahmanto (Auditor). Bachelor of Forestry with Silviculture background. He has attended in selected training, such as Auditor/Lead Auditor Course Quality Management System (QMS) ISO 9001:2008, Timber Legality Assurance System (SVLK), Verification Organization Training C.A.F.E Practices (Starbucks), Organic Standard (EU, NOP, JAS), Forest Stewardship Council (FSC), Program Endorsement of Forest Certification (PEFC) and Organic Exchange for Textile. He also has experience as an auditor and involved in certification program auditing, such as Sustainable Forest Management by FSC FM/COC Scheme, Coffee And Farmer Equity (C.A.F.E Practices) Starbucks, Sustainable Palm Oil by RSPO Scheme, Organic Standard (EU, NOP, JAS) for Coffee Farmer and Organic Exchange for Textile. Currently, he worked at Professional Certification Body and assigned to verify in Social aspect during this Assessment (ST2).
Curriculum Vitae of each member of the audit team are available on the PT Mutuagung Lestari
2.3 Assessment Methodology, Assessment Process and Locations of Assessment 2.3.1 Assessment Dates ST1 09 – 14 April 2012. SPO – 4006a.4 Page 9 Prepared by Mutuagung Lestari for PT. Agronusa Investama - Agronusa Investama POM
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ST2 04 – 09 June 2012.
2.3.2 Estimate of person days to implement assessment ST1 Number of participated auditors: 3 persons Number of days for on-site assessment activity: 6 days Number of person-days for on-site assessment activity: 18 day ST2 Number of participated auditors: 3 persons Number of days for on-site assessment activity: 6 days Number of person-days for on-site assessment activity: 18 day
2.3.3 Detail process of assessment ST1 Pre-assessment activity (ST1) aims to measure the extent of the fulfillment of company’s performance to the RSPO principles and criteria, before entering the actual assessment. Assessment is conducted to measure adequacy of implementation performed by the company (ANI) to the requirement of National Interpretation of Republic of Indonesia from RSPO Principle and Criteria (P&C) for Sustainable Palm Oil Production (RSPO INA-NIWG, May 2008) and P&C ISPO (Attachment of Regulation of Agricultural Ministry No. 19 Year 2011). Assessment is performed in three methods: Method 1 is document observation, aims to observe the adequacy of either types and substances of the document required; Method 2 is interview, aims to obtain more detailed information and cross-check, and Method 3 is field observation, aims to directly observe the adequacy of implementation in the field.
Several directions for improvement of pre-assessment result are presented by MAL auditor to the management (ANI), and the result becomes verification material for the actual assessment stage (Stage 2).
All information obtained is recorded in the Check List of PT. Mutuagung Lestari and becomes the main attachment of Assessment Result Report. Complete assessment process as follows: 09 April 2012. The auditor team traveled from Jakarta to the location. 10 April 2012. In the morning the opening meeting was held in Kumpai Division Boarding house attended by GM Assistant, Plantation Manager, Operating Unit Manager, Mill Manager, Agronomic Manager, Field Conduct, Head of Administration, and other personnel’s concerned. Continued with document review, the auditors focused on reviewing company documents related to legality, documentation of environmental management, documentation of social management, and documentation of plantation practices. 11 April 2012. The team continued reviewing documents. Based on the result, team defined sample location to be visited and submitted the result to ANI management. 12 April 2012. In the morning until the early afternoon the team visited location that was considered critical related to the environmental, social, employment problems and Best Practices in the estate and mill. In the early afternoon until the late afternoon, the team reviewed documents and visited the mill to assess mill operation. 13 April 2012. Closing meeting was held in Kumpai Estate Meeting Room, attended by GM Assistant/GM Stakeholder, Plantation manager, Operating Unit Manager, Mill Manager, Agronomic Manager, Assistant, Head of Administration, and other personnel’s concerned. ST2 Stage-2 Main Assessment activity aims to measure the implementation performed by the company (ANI) to the requirement of National Interpretation of Republic of Indonesia from RSPO Principle and Criteria (P&C) for Sustainable Palm Oil Production (RSPO INA-NIWG, May 2008). There are three methods of assessment as follow: (1) company documents review, aims to observe the completeness, validity, and adequacy of the substance of documents required; (2) interview, aims to obtain more detailed information, and (3) field observation, aims to directly observe the implementation adequacy in the field compared to the data of information and interview result presented in the documents. Several direction of improvement of stage 2 assessment result is presented by MUTU auditors to the management
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(ANI), and the result will become verification material for the Surveillance stage (S1). All information obtained is recorded in the Check List of PT. Mutuagung Lestari and becomes the main attachment of Assessment Result Report. Complete assessment process as follows: 04 June 2012. Auditor team traveled from Jakarta to location. In the afternoon an opening meeting was held in Kumpai Division Boarding house attended by the GM Assistant, Plantation Manager, Operating Unit Manager, Mill Manager, Agronomic Manager, Field Conduct, Head of Administration, and other personnels concerned. 05 June 2012. The team was divided into two teams, Team I (Deni) directly consulted with the related parties in the regency level. The parties to be visited were Environmental Board, Employment Agency, and NGO. Team II (Eko and Wisnu) held a public consultation with the Head of Sub district, Head of District Police, Head of Village, and community leaders in the Semanga Village Hall. Result of public consultation is later verified to the company. Continued with document review, the auditors focused on observing company documents related to legality, documentation of environmental management, documentation of social management, and documentation of plantation practices. 06 June 2012. The team continued documents review. Based on the result, the team defined sample location to be visited and presented the result to PT. AGRONUSA INVESTAMA. 07 June 2012. In the morning until day the team visited locations considered critical related to the environmental, social, employment problems and best practices in the estate and mill. In the early afternoon until the late afternoon the team conducted documents review and visited the mill to assess mill operation. 08 June 2012. Closing meeting was held in Kumpai Estate Meeting Room attended by GM Assistant/temporary officials, Plantation Manager, Operating Unit Manager, Mill manager, Agronomic Manager, Assistant, Head of Administration and other personnels concerned. The team traveled from the location to Pontianak. 09 June 2012. The team made a trip back to Jakarta.
2.3.4 Locations of Assessment
ST1 1. Block 7 B. Observing and interviewing related staffs regarding the planting activity of Tunera subulata, Antigonon leptosus, Cassia, Sengon (Paraserianthes falcataria), and the implementation of Turnera subulata planting along the Main Road 3. 2. Block 5C. Observing and interviewing regarding the growth of abnormal plants, company has routinely reviewed concerned matter every semester. Review is conducted by Research Division (Leng Ka Yee), for example reports of visiting result on 12-24 May 2011. 3. Block 40 A. Observing and interviewing regarding the peat area management, monitoring the height of water surface and monitoring the peat land degradation. 4. Block 39 D. Observing and interviewing manure workers and supervisor regarding the manuring techniques, training attended, the use of PPE, First Aid Emergency, company policies about manuring prohibition in certain areas, policy socialization and protection of rights of reproduction. 5. Block 27 D. Observing and interviewing the officers regarding erosion pole monitoring. 6. Block 1 A. Observing and interviewing spray workers and supervisors about spraying technics, training obtained, the use of PPE, company policy about spraying prohibition in certain areas, policy socialization and protection of rights of reproduction. 7. Block 6B. Observing and interviewing spray workers regarding OHS implementation, harvesting techniques, criteria of ready to be harvested, harvesting base/premium and workers welfare. 8. Clinic. Interview with nurses about pregnancy screening mechanism and leave submission mechanism, medical screening records, and dominance type of diseases. 9. Boundary Poles of PT. AGRONUSA INVESTAMA: Pole 124 B, DIV. I Block 44 Senabah, Pole 119 H, DIV. I Block 904 Senabah and Pole 119 D, DIV. I Block 903 Senabah. Observation on the boundary poles existence and maintenance.
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10. Semanga Village, interview with the Head of Village and management of KSU regarding scheme smallholders program of scheme estate and CD/CSR implementation of PT. Agronusa Investama. 11. Housing for Workers of DIV.I Senabah, Phase 3.A. Observing and interviewing the workers regarding the housing facilities and their support.
12. Daycare. Observing and interviewing the nursemaids regarding facilities provided in the daycare and operational time of the daycare. 13. HCV3 of Setakul River, Senabah Estate. Observing identified areas and managed as HCV3 (specific ecosystem of natural forest of freshwater swamp). There are several prohibitive boards of area-burning, information boards of HCV3, and posters of protected animals placed in public spots that are often passed by workers and villagers. There are still various specific species found inside the forest area such as tengkawang (Hopea mengarawan) and belian (Eusyderoxylon zwageri). 14. Block 44 Senabah Estate. Observing the planting on February 2012 to ensure the zero-burning policy was implemented. Interviewing the Estate manager, the uprooted trees were stacked to form a path and left to rot naturally. 15. Setakul River, Senabah Estate. Observing location of HCV4 management and examination sampling of river water quality from the inlet. 16. Sandian Sungai, Senabah Estate. Observing location of HCV4 management and sampling examination of river water from the outlet. Sandian River is the tributary of Sambas River, where the riparian’s are also planned to be rehabilitated with the planting of jungle wood until 2016. Surrounding plants (in Block 3A) are plants from the year of 1998. 17. Housing Phase 2, Senabah Estate. Observing domestic waste management and the existence of informative boards and posters to socialize the existence of protected animals, area-burning prohibition, hunting prohibition, and gender protection. 18. Block 7C. Observing the landfills of domestic waste, to ensure there is not any waste-burning. Landfill of Block 7C is already piled up. 19. Block 26A. Observing the landfill of domestic waste. Ensuring no waste-burning and the waste was sorted out into organic and inorganic waste according to the domestic waste management program by the company. ST2 1. Block 50 E Kumpai. Observing and interviewing spray workers. Based on the observation result, it is found that the workers wear broken boots, request of equipment has been submitted by supervisor to the Purchasing Division but the boots have not been provided yet, workers acquire appropriate salary, workers acknowledge the company policy regarding protection of rights of reproduction, spray supervisors understand first aid emergency on occupational accident, workers acknowledge policy of the prohibition of spraying on the ditch and river side, workers acquire adequate health services and routine medical screening every six (6) months, the company provides adequate means of transportation, spray supervisors bring along First Aid Emergency kit and occupational safety cards, spray workers in Block 50 E are native villagers. 2. Block 59 A Kumpai. Observing that the BPN Boundary Pole No. 05 is in good condition. 3. Block 59 B Kumpai. Observing and interviewing company staffs regarding Empty Fruit Bunch locations by spreading one (1) layer of Empty Fruit Bunch among the oil palm trees with the size of 3x3M. 4. Block 64. Observing land conservation area with Vertifer Grass planted in the side area of the ditch. 5. Main Road 11. Observing the activity of Cassia cobanensis planting. 6. Block 71. Observing and interviewing manure workers about the steps of manuring which has followed the safe operational techniques and has been in accordance with the company SOP (Kieserit application in the amount of 0.5 kg/tree), appropriate wages, new workers performance assessment every three (3) months for the promotion to permanent workers. 7. Block 75. Observing and interviewing the harvest workers regarding the steps of harvesting according to the safe operational techniques and in accordance with the company SOP (mature criteria is there are 5 loose fruits), appropriate wages, company provides Personal Protective Equipment (PPE), harvest clerk regularly reports the harvesting result at the end of the activity, mechanism of complaint submission by the workers through supervisors, company provides Labour Social Assurance (Jamsostek) for workers. SPO – 4006a.4 Page 12 Prepared by Mutuagung Lestari for PT. Agronusa Investama - Agronusa Investama POM
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8. Central Warehouse. Observing and interviewing head of warehouse regarding the existence of PPE stocks but there are not any boots provided. Based on the verification result, it is found that the request of boots has been submitted to the management. However, the stocks supply is still in ordering progress and will be delivered immediately. 9. Manure Warehouse of Kumpai. Observing and interviewing about Hazardous Material management, the warehouse is made of waterproof material, equipped with the hazardous Material symbol. 10. Boiler Station. Observing and interviewing the boiler operators about trainings they have attended to achieve OHS license, appropriate wages, operator working hours are seven (7) hours and the rest is calculated as overtime, company provides personal protective equipments such as earplugs, masks, gloves, helmets and full- face protective glasses, boiler panel is located in the room that only operators can enter it. 11. Kernel Station. Observing and interviewing kernel operators regarding wages, operator working hours are seven (7) hours and the rest is calculated overtime, company provides PPE such as ear plugs, masks, gloves and helmets. 12. Effluent Pond. Observing and interviewing about POME management using nine (9) effluent ponds (Pond 1-7 anaerobe and pond 8-9 aerobe equipped with turbo jet pump). 13. Company facilities, Phase 5 Block 64 Kumpai. Observing and interviewing on the provision of educational facilities (kindergarten) for children of the workers, Daycare, condition of housing and clinic. 14. Phase 5 Block 65E Kumpai. Observing the management and piling of domestic waste. 15. Phase 5 Block 70 Kumpai. Observing the monitoring of water pump installation related to the potential waste pollution and its management. 16. Block 45B Kumpai – Observing the planting year and the measuring of deep peat soil subsidence. 17. Block 47 Anas River, Kumpai – Observing and interviewing about water management for peat area. 18. Block 72 A Kumpai – Observing the measuring of shallow peat soil subsidence. 19. Block P, O, N (927/925) Kumpai – Observing the condition of riparian area of Penjaringan river that has been rumored as a discontinued rehabilitation by the community. 20. Block 85A – Observing boundary poles of scheme and smallholders estate. 21. Senapit River (Boundary pole 076a) – Observing the management of riparian and HCV in the area of planting year of 2009. 22. Block 65B Kumpai – Observing the management and the annihilation of domestic waste.
2.4 Stakeholder Consultation and List of Stakeholders Contacted The stakeholder public consultation was performed in several ways as follow: 1) Public Announcement in RSPO website. 2) Public consultation meeting with the stakeholders. Meeting with several stakeholders in District levels was 2.4.1 performed by visiting and directly consulting with them on 05 June 2012. Public consultation with the local stakeholders (in village and sub-district levels) was performed by holding the meeting in Semanga Village Public Hall on 05 June 2012.
2.4.2 List of stakeholder contacted Appendix 1
2.5 Determining Next Visiting
The time of the next activity (Surveillance) will be determined after this report has been approved by RSPO secretariat and / or 12 months after the certificate is issued.
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3.0. ASSESSMENT RESULT
3.1. Summary of Assessment Report of the RSPO Certification
Ref Std. VERIFICATION RESULT of MUTU-Certification
PRINCIPLE #1 COMMITMENT TO TRANSPARENCY
1.1 Plantation and Palm Oil Factory have to give adequate information for stakeholders in appropriate language and forms, to ensure the effective participation of stakeholders in decision-making. PT. Agronusa Investama (ANI-Sambas) has a mechanism in providing information to the stakeholders that are available in the SOP of Provision of Information to Outside Party (Transparency), Document No: SOP 52/WIP-KB/ (I)/0911, valid from January 2011. The procedure and mechanism for any information request is divided into two (2) types, External and Domestic. An External request will be forwarded directly to the Head Office. Meanwhile, Domestic request will be responded by Department of Community Development (Bina Mitra) within 7 days after the request is received. For instance, the information request comes from External parties (Department of Taxes) and Department of Manpower need to be sent to and verified by Head Office. Unit management (PT. ANI on site) is unable to decide promptly. The available records only mentioned that this request will be forwarded to the Head Office.
Records of information request are available in Kumpai Division, Senabah Division, and Palm Oil Mill in Senabah. The information requests have been recorded in Incoming Letter Book. In addition, there is a notification letter (socialization) in information transparency from the management of PT. Agronusa Investama to stakeholders from community around the company, Letter No: 024/Ani-BM/EXT/IV/2011. The example of Information Request from Pratama Tax Office of Singkawang No: S.57/WPJ.13/KP.0206/2011 dated 20 June 2011 to Kumpai Division regarding Request on Data of Coordinate Points Value of L&B Tax Object in Plantation Sector of PT. Agronusa Investama Sambas. The information request was recorded in Incoming Letter Book of PT. Agronusa Investama in Kumpai Division and was also recorded in the Logbook in POM.
Status: Full Compliance 1.2 Management documents are publicly available, except where this is prevented by commercial confidentiality or where disclosure of information would result in negative environmental or social outcomes. According to the SOP of Provision of Information to Outside Party (Transparency) Document No: SOP 52/WIP-KB/(1)/0911 with validation date of January 2011, the documents accessible for public are divided into two (2) categories:
1. Broad access documents, such as: EIA Document, Company Annual Report, Company Policy, Land Use Title and other related licenses, Monthly Report of Mill and Estate Production, Operational Area Coverage of Mill and Estate, River Map within the estate area, Operational Procedures of Mill and Estate, Organizational Structure of the company, HCV Report, Company Magazine/Bulletin, Data of the Employees, Data of The Use of Foreign Staff, Data of Land Use, Data of Scheme Production, Implementation of Company CDP and CSR, SOP of Estate and Mill.
2. Documents can be accessed by permission of the General Manager, such as: Certificate of Company Founding and Changes, Company Profit/Loss, Company Balance Sheet, Staff/Employee Payroll, Identity of Shareholders and Executive Board of the Company, Identity of Head of Operational Staff and employee, List of company Assets, List of land for Plantation Business, Community Development Plan, Payment of Land Acquisition Data, Complaints, Map of Rare Animals Spreading in Conservation Area, Data of The Use of Scheme Finance, Third Party Contribution.
Status: Full Compliance
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PRINCIPLE #2 COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS 2.1 There is compliance with all applicable local, national and ratified international laws and regulations. ANI Sambas already has a documented system to evaluate the meets of applicable law in the form of Law Register document – List of Legal, Regulation and Legislation Requirement Revision 3 (FRM 02/SOP/WIP-KB/0610 – updated 01/11/2011) – includes the requirements that must be met (articles) related to the environment, employment, occupational health and safety, plantation. Regulation update is periodically revised every six (6) months to ensure all changes and additions to the latest regulations have been adopted. Any identified legal requirement that have not been met, program and compliance plans are available with a set target date.
However, ANI Sambas still needs to monitor the implementation of applicable regulation, since there are still diesel fuel spills found that directly contaminated the environment (soil) from the tractor to be repaired at the North Rayon Workshop. This is not in accordance with Article 3 Governmental Regulation No. 18 Year 1999 jo. Governmental Regulation No. 85 Year 1999 concerning hazardous waste contamination that each person doing business and/or activities generating hazardous waste is prohibited to discharge the hazardous waste directly to the environmental media, without prior processing. Non-compliance refer to CAR.2012.07
Example of evaluation result: (1) Statue No. 32 Year 2009 regarding Environmental Protection and Management – Article 14 – Strategic Environment Assessment/KLHS – fulfilled (significant environmental aspects and impact reduction methods are available – include information process, input, quantity, controller benchmarks). (2) Decree of Labour and Transmigration Minister No. 49 Year 2004 regarding requirement of wages scale and structure – Article 2 – fulfilled – the company compiles wages scale and structure in deciding wages for labours/workers of the company. (3) Regulation of Agricultural Ministry No. 14/Permentan/PL.110/2/2009 regarding Peat Land management guidelines for cultivation includes Article 1, Article 3, and Article 4.
ANI Sambas also shows evidence of the efforts to fulfill the changes of applicable regulations, such as in the compliance of minimum wages based on the Decree of West Kalimantan No. 551/KESSOS/2011 regarding Establishment of District Minimum Wage (UMK) and Sectoral District Minimum Wage (UMSK) of Sambas in 2012, Sectoral Minimum Wage for Oil Palm Plantation including Oil Palm Industry in the amount of IDR 962,500. List of Employee Wages Period II (16 March 2012 until 31 March 2012) has been provided, where the amount of basic wages for each worker has met the applicable regulation.
Proofs of corrective actions presented: Cleaning the diesel fuel overspill contaminated soil in front of Kumpai workshop. (Evidence: 01) Relocate the tractor to internal workshop division, where the floor in water-proof and provides reservoir at the bottom part of the tractor. (Evidence: 01) Provide the training on the management of hazardous material waste spillage for workshop employees, storage room keepers, and generator box keepers. (Evidence: 02)
The Organization has also presented the Regulation of Environment Hygiene in the workshop area dated 9 June 2012, approved by Division Manager of PT. Agronusa Investama Sambas. This policy refers to the Government Regulation No. 18 year 1999 regarding the management of hazardous material waste. Non-compliance CAR.2012.07 stated closed
Status: Full Compliance
2.2 The right to use the land can be demonstrated, and is not legitimately contested by local communities with demonstrable rights
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ANI Sambas shows a number of documents regarding land use title in the forms of Location Permit, Plantation Business Permit (IUP), and status of the area from the authorized agencies.
OFI# 2012.02 Closed. Certificate of Land Use Title is in progress, and to monitor the development, ANI Sambas shows the submission evidence of Application Letter of Land Use Tittle No. 085/ANI-BM/HGU/V/2012 dated 14 May 2012 concerning map of land area No. 072-14.02-2011 covering 7,910.929 hectares, which was submitted to the Regional Office of National Land Agency of West Kalimantan. In essentials, the letter inquires the progress of land use title application mentioned. The National Land Agency has responded and planned to expose the establishment of the map of land area on 12 June 2012 in Pontianak, located in Regional Office of National Land Agency of West Kalimantan.
The documents showed are as follow: a. Letter of Head of Sambas District No. 500/074/Ekon dated 4 February 2005 regarding the diversion of area management as referred to in location permit on behalf of PT. Bantanan Eka Jaya No.04/IL-BPN/SBS/1999 dated 26 August 1999 to PT. Agronusa Investama. b. Location Permit of Oil Palm Plantation: Decree of Head of Sambas District No. 61 Year 2005 dated 7 April 2005 regarding the granting of location permit for the purposes of oil palm plantation on behalf of PT. Agronusa Investama in Semanga and Sebunga Village, Sejangkung and Sajingan Besar Subdistrict of Sambas District covering 12,000 hectares. Decree of Head of Sambas District No. 46 Year 2006 dated 14 March 2006 regarding the revision of permit No.61 dated 7 April 2005 for the purposes of oil palm plantation on behalf of PT. Agronusa Investama covering 12,000 hectares into 12,500 hectares. It is located in Semanga Village of Sejangkung Subdistrict, Jambu Village of Sajad Subdistrict, Sabung Village of Subah Subdistrict and Sebunga Village of Sajingan Kecil Subdistrict of Sambas District (Revision I). Decree of Head of Sambas District No. 269 Year 2009 dated 30 June 2009 regarding the extension of location permit of oil palm plantation of PT. Agronusa Investama in Sejangkung, Subah and Sajad Subdistricts of Sambas District covering 12,500 hectares to become 12,440 hectares that is valid until 14 march 2010 (Revision II). c. Plantation Business Permit: Decree of Head of Sambas District No. 37 Year 2005 dated 10 March 2005 regarding The Granting of Plantation Business Permit (IUP) to PT. Agronusa Investama covering 12,500 hectares within the area of 14,000 hectares. Decree of Head of Sambas District No. 372 Year 2008 dated 19 December 2008 regarding The Changes of Head of Sambas District Decree, covering 12,500 hectares within the areas of 14,000 hectares and Palm Oil Mill with the capacity of 60 tons FFB/hour. d. Decree of Regional Environment Impact Control Agency of West Kalimantan Province No. 660.1/887/BAPEDALDA-A dated 10 June 2008 regarding the EIA Document of PT. Bantanan Eka Jaya with the study area of ± 15,000 hectares, in principle it can be applied by PT. Agronusa Investama in Sambas District to conduct Environmental Management and Monitoring since the land that belongs to PT. Agronusa Investama is located in the ex-land of PT. Bantanan Eka Jaya. It is in accordance with Article 4 Statue 1 Government Regulation No. 27 Year 1999 regarding Environmental Impact Assessment. e. Decree of Head of Regional Forest Stabilization Agency/BPKH Region III No. S.160/VII/BPKH-II/2009 dated 14 April 2009 regarding Status of Location Permit Area of PT. Agronusa Investama covering 12,440 hectares all of which located on Area of Other Use (APL) and is not in the forest area. f. Map of Land Area No.072-14.02-2011 (issued on 16 August 2011), based on the Minute of Cadastral Measuring Completion of National Land Agency of Republic of Indonesia dated 12 August 2011 and Minute of Map of Land Area Receipt for PT. Agronusa Investama No. 344/BA/DPB2TR/XII/2011 (Certificate of Land Use Title is in progress) – The width of the area based on the map of Land Area dated on 16 August 2011 which determine an area of 7,910.929 hectares.
Boundary poles in the field have been set and checking and maintaining efforts have been performed regularly every six (6) months. Other kinds of maintenance are: reassembling the poles that are shifted from their place (for example, displaced by heavy equipments), clearing the bushes around the poles and the replacement of missing poles. Based on observation on Boundary Poles 124 B, DIV. I Block 44 Senabah, Pole 119 H, DIV. I Block 904 Senabah and Pole 119 D, DIV. I Block 903 Senabah are well maintained and clearly demarcated.
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There is also conflict resolution mechanism described in SOP of Procedures of Complaints and Disputes Resolution Particularly Disputes Outside the Court. Document No: SOP 04/WIP-KB/(0)/0610, as well as sample evidence of land compensation settlement and sample records of evidence of land conflict resolution that is acceptable by the parties in Kumpai and Senabah Division. Status: Full Compliance 2.3 Use of the land for oil palm does not diminish the legal rights, or customary rights, of other users, without their free, prior and informed consent. PT. Agronusa Investama (ANI) has 12,440 Ha (location permit) and 7,910 Ha is a legally rights area based on Land Title (Cultivation permit) certificate which issued and approved by The National Land Agency (Badan Pertanahan Nasional). In Indonesia, hectarage of Location Permit does not necessarily equal with Land Title and it’s normally larger than Land Title. Within 7,910 ha of areal statement will divided into Planted area (Mature and Immature), Mill, Infrastructure (Bridge, Road, etc.), Nursery, Conservation area (HCV), etc.
In accordance with the HCV Assessment report by Malaysian Environmental Consulting (MEC) year 2011 and stakeholder consultation, there are no customary rights was identified or detected.
There is evidence in the form of sample documents of land acquisition process and compensation settlement to the land previous owners. Sample documents of land acquisition process of Mr. Diani Mat Kecap. Documents contain: a. Minute of Agreement between PT. Agronusa Investama and the land owner, Mr. Diani Mat Kecap, dated 16 January 2010. b. Authorization letter on behalf of The Mat Kicap Family to Diani Bin Asri for the land cession dated 22 November 2007. c. Minute of Compensation for Cultivated Plants dated 3 February 2010. d. Payment receipt from PT. Agronusa Investama to Diani Mat Kicap, dated 3 February 2010. e. Attendance list of participants in the discussion of Diani’s Land dated 16 January 2010. Status: Full Compliance
PRINCIPLE #3 Commitment to long-term economic and financial viability
3.1 There is an implemented management plan that aims to achieve long term economic and financial viability. There is 2011 financial budget and 2012-2016 projection available which itemize cost for each activity of the mill and estate, including things as follow: (1) plan of land clearing and new development planting of 2011-2014 (covering 1,024 hectares, so that by 2015 the total area is estimated to be 8,503 hectares); (2) extensive development of mature plants; (3) the estimation of annual FFB production; (4) the estimation of the development of annual production of CPO (Crude Palm Oil) and PK (Palm Kernel) production, with an estimated average of 21% OER and 4.5% KER.
The work plan document also details the capital & revenue expenditure (in Rupiah/hectare); plantation development (consisting of land clearing – 1st year, 1st year initial maintenance, 2nd year immature area and 3rd year immature area); mature area (mature maintenance, manuring, harvesting, harvesting and collecting, estate overheads, depreciation & amortization); and milling.
Replanting has not been planned because the age of the oldest palms planted in 1998 in ANI Sambas are only 14 years old by now while the productive period of palms is estimated at 25 years.
Status: Full Compliance PRINCIPLE #4 Use of appropriate best practices by growers and millers
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4.1 Operating procedures are appropriately documented and consistently implemented and monitored. There is an available Agriculture Manuals & Standard Operating Procedure for Oil Palm validated by the Executive Director (2007), which are the Standard Operating Procedure of the Estate starts from LC (Land Clearing) to harvesting and SOP of the mill such as SOP for sorting including the operating of sorting station (SOP (001/SRT-ANI/(00)/0211), FFB receipt method (002/SRT-ANI/(00)/0211), receipt of FFB from outside (003/SRT-ANI/(00)/0211), SOP of loading ramp process (005/PRS- ANI/(00)/0211), Clarification Station (005/PRS-ANI/(00)/0211), Boiler Operating (001/PRS-ANI/(01)/0211), Generator Operating (003/PRS-ANI/(00)/0211), Kernel Station (004/PRS-ANI/(00)/0211), Purifier Machine (006/PRS-ANI/(00)/0211), Decanter Machine (011/PRS-ANI/(00)/0211), loader (013/PRS-ANI/(00)/0211), screwpress (009/PRS-ANI/(00)/0211), and WTP (007/PRS- ANI/(00)/0211).
There are several operational monitoring activities in the form of Annual Report Agronomic January 2012 (field audit report 2011): Field Quality Audit, Leaft Nutrient Survey, Palm Status, Crop Production, Fertilizer Recommendation for PT. ANI Sambas and in the mill there are documents namely: commodity quality inspection result that is conducted everyday by the Lab of the mill and Internal Audit Check document that describes the internal audit result. For example, on December 13, 2011 an internal audit was conducted by internal auditor (Pairus and Agus Alias) that examined the SOPs of Maintenance Departments. A non-conformance is found regarding the SOP of workshop equipments operation and the company has revised the SOP (SOP 02/MTN- ANI/(00)/0211 on 1 January 2012.
Records of the operational activities for the estate are available in the documents of Monthly Estate Report (April 2012) of PT. Agronusa Investama – Sambas include the statement area report, Crop Production Report, Weeding, Drains, Road Path Bridge, Pest and Disease, Manuring Application. The Mill has Daily Production Report explaining the processed FFB, production result, Extraction Rate, Quality and Despatches, Running Hours, Production Losses. Also available, the journal of water treatment (Boiler water treatment report) dated 05/06/2012, Daily laboratory Report (05 June 2012), Recording Station boiler (15/04/2012) explaining the hourly boiler press, hourly chimney temperature, hourly water temperature in the drum, hourly feed water temperature, hourly boil feed pump. Status: Full Compliance 4.2 Practices maintain soil fertility at, or where possible improve soil fertility to, a level that ensures optimal and sustained yield. To determine the level of soil and plant fertility, company conducts soil, leaf, and visual analysis. Leaf analysis is conducted annually, in 2011 on 18-24 May 2011 (PT. ANI Sambas Senabah) and on 12-14 May 2011 (PT. ANI Sambah Kumpai). Based on the program document from Agronomy and Field Audit Division, the company has not conducted leaf analysis in 2012. From the explanation from Act. Agronomy Manager of West Kalimantan Region, it is known that the schedule of leaf sampling (leaf sampling unit) of PT. ANI is planned on the 2nd week of June (ANI Kumpai) and the 3rd week of June (ANI Senabah).
Detailed soil analysis of PT. Agronusa Investama (Soil of PT. Agronusa Investama in April 2008 was conducted by PARAM Agricultural Soil Surveys (M) SDN. BHD. Soil analysis is conducted every five (5) year according to the Internal Memo (059/EMU/VII/2011). Visual analysis is conducted by the research division along with the field audit. Evidence of field activities includes the availability of audit reports in January 2012.
Records of activities to maintain and improve soil fertility among others: there is a manuring program in accordance with the Recommendation by Research division validated by Senior Research Manager (Mr. Leng Ka Yee). The Manuring Program is contained in the Manuring Program document that provides information about blocks, extent, total palm and application date. Production analysis related to improvement of soil fertility is conducted by agronomy division, the analysis result is contained in the Annual Agronomic Report: Field Quality Audit, Leaft Nutrient Survey, Palm Status, Crop Production, Fertilizer Recommendation for PT. ANI Sambas: at the Field Unkeep Condition point, table 8.4 (Individual Yield Performance t/ha PT. ANI- Senabah) and table 8.5 (Individual Yield Performance t/ha PT. ANI-Kumpai). Application recommendation of EFB manuring program is in the document of 2012 Fertilizer Recommendation for the Oil Palm Plantings in Sambas – PT. Agronusa Investama in 2011 on April covering 7.9 hectares and on May covering 2 hectares. SPO – 4006a.4 Page 18 Prepared by Mutuagung Lestari for PT. Agronusa Investama - Agronusa Investama POM
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Status: Full Compliance 4.3 Practices minimize and control erosion and degradation of soils. Minimizing practice and soil degradation: 1. There is available result of detailed soil analysis of PT. Agronusa Investama (Soil of PT. Agronusa Investama on April 2008 by PARAM Agricultural Soil Surveys (M) SDN. BHD for Kumpai and Senabah describes types of the soil and the slopes. Based on the result of soil analysis, marginal soil in table 4.4 Soil Management Group B is the sandy soil (Soil type of Saratok (Kambisol hapic/Sandy Loam). Tka (Regosol Kwarsik/Sand), Silantek/Slk (Podzol Humic/Loose Land)) and peat land (Soil Group D). 2. Management strategies of planting on marginal soil (Slope area) among others: terracing for the slope 12-25%, monitoring Soil Erosion with slope 25%-40% (make an erosion barriers by piling sandbags at the end of the terrace, installing erosion monitoring points such as in Block D 27). Based on the document review and field observation, there is no area with the slope >40% found. There is available document of Plan and realization of Beneficial Plant Seedling year 2011 point 3 about Vertiver Grass. It is planned to have 1,000 plants during the first year and was implemented in May (200 plants) and November (290 plants). 3. The program and actual activities of road/bridge/trench/ditch maintenance are well recorded in Management Point 15 (Road Path Bridge) document. Based on the observations, the roads were well maintained, it means technically, the standard of road maintenance was adequate. Even though, the terrain is flat to undulating and low erosion rates, PT ANI applied drainage and planted vetiver grass aims to minimize the erosion. 4. Water level management on peat land to minimize the reduction on peat land surface among others: Company establishes the SOP of peat area management SOP No. SA 02/WIP-KB/(0)/2010, determines the number of plants in the peat area (148 plants), no opening in the depth of > 3M, not exceeding 30% of the area determined according to the Regulation of Agricultural Ministry No. 14 Year 2009*), Water management (Drainage, monitoring water level in the minimum of 60 cm during dry season and 50 cm in normal condition), installing the peat soil subsidence poles, for example in Block 55E, 35D, and Block 36A. 5. Marginal soil management strategies: Sandy soil management (Group B Soil) as recommended by the detailed soil survey result. Reducing Land Clearing activity. Mulching with EFB. LCC/Vertifer Grass Planting. Appropriate manuring.
*) In the Ministry of Agriculture Decree No. 14 year 2009 (Permentan 14 Tahun 2009) stated that Peat lands can be utilized for oil palm cultivation provided that the peat areas meet the following criteria: 1. Located within cultivated area Cultivated area means area derived from forests that have been released and / or other use areas (APL) as proclaimed by the Department of Forestry. 2. If the depth of peat layer is less than 3 (three) meters (< 3m), peat lands can be utilized for oil palm cultivation with the following terms: Flatland that has peat depth of less than 3 (three) meters, and proportion of peat land with depth of less than 3 (three) meters comprise at least 70% (seventy per cent) of the total area cultivated. Managing and maintaining water depth in collection drains at optimum level of 50 – 60 cm from the ground surface.
Records of the sandy area management: Recommendation of EFB application program available on document 2012 Fertilizer Recommendations for the Oil Palm Plantings in PT. Agronusa Investama (ANI) Sambas. For example, out of 23.78ha of Block 059 of 2006 planting, the SPO – 4006a.4 Page 19 Prepared by Mutuagung Lestari for PT. Agronusa Investama - Agronusa Investama POM
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available records showed that 7.9ha of sandy areas in this block were applied in April 2011 and another 2ha in May. There is available document of Plan and realization of Beneficial Plant Seedling year 2011 point 3 about Vertiver Grass. It is planned to have 1,000 plants during the first year and was implemented in May (200 plants) and November (290 plants).
Records of the peat area management implementation: in the work area of ANI Sambas there is peat land of 3,176.02 hectares, with the spreading as follows:
A. Kumpai Division (2,131.86 hectares) – Sapric/mature peat (124.55 hectares), Hemic/raw peat (1,198.62 hectares), and Fibric/raw peat (808.69 hectares).
B. Senabah Division (1,044.16 hectares) – Sapric (45.81 hectares, Hemic (725.17 hectares), and Fibric (273.18 hectares). The peat land area management is conducted among others: Water management in Block 36 C: The water level is monitored with a water depth measuring stick and the maintenance staff will record the readings in monitoring form on monthly basis. PT. ANI implements water gate with overflow control system to maintain the drain water at the desired level. The drain flushing is contained in Estate Report point 16 (drains). Installation of peat soil subsidence poles for example in Block 55E, 35D, and Block 36A. There is available Annual Measurement Data of Peat Soil Surface Subsidence on 17/01/2012. Subsidence pole 2 has been decreasing 2.5 cm for six (6) months. There are available records of the micro fertilizer manuring realization: Cu fertilizer is recommended in the amount of 70 Kgs in the dosage of 0.1 Kg (100 gram/palm) and was realized 75 Kgs on 5 July 2011, and Borate fertilizer is recommended in the amount of 70 Kgs in the dosage of 0.1 Kg (100 gram/palm) and was realized on 5 April 2011 in the amount of 70 Kgs. Not all blocks are peat soil, copper applied only in 26 blocks (Senabah Estate) and 39 blocks (Kumpai Estate).
Status: Full Compliance 4.4 Practices maintain the quality and availability of surface and ground water. There are available documents of Riparian belt Management Plan (No. Doc: RP 1/WIP ANIS/(0)/2011 on April 2011 and SOP of Riparian management (SOP 17/WIP-KB/(0)/0610). The Riparian Management Plan includes the making of signpost, long-term management plan (1 year: April 2011-April 2012), long-term planning (April 2012-April 2014). Evidence of implementation was shown in the form of document of riparian belt management result (2011-2012) which details types of activity, completion target, and completion realization. Based on the document, all programs have been done. Result of Setukul River and Sandian River riparians observation in ANIS South Rayon (Senabah); Anas River in ANIS North Rayon (Kumpai), evidence of implementation found in the form of buffer zone (riparian) boundary marking and sign boards to prohibit the usage of chemical substances and based on the interview with the spray workers, spraying is not allowed in that area.
Water for the needs of production process is monitored and managed to keep the water quality of the reservoir by conducting water treatment. The quality of water is maintained and improved to meet the standard of water quality. Quality monitoring is conducted internally every day and externally every six (6) months. Water examination of Kumpai River/Sambas Hulu is COD (12); Middle/Sambas COD (3); Downstream/Sambas COD (6), not exceeding the threshold of COD water class II (clean water) = 25 Mg/L. This treatment is conducted by Testing Laboratory of Health Agency of West Kalimantan Province. Drinking water for workers is managed using methods of water purification/water treatment by Testing Laboratory of Center of Industrial Research and Standardization of Pontianak. Record of water analysis laboratory (Nursery, Phase 1-4) is still in accordance with the Regulation of Health Ministry No. 416/Menkes/Per/IX/1990.
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There are available records of BOD monitoring of the mill effluent (Inlet) on 28 May 2012. BOD testing result is 18,080 mg/L and COD in the amount of 46,160 mg/L and Outlet: BOD (46.0 mg/L); COD (147); those are in accordance with the environmental quality standard (Kep.51/MENLH/10/1995). The measurement is conducted by Center of Industrial Research and Standardization of Pontianak. Based on the SOP 14/ESH-ANI/(00)/0411 point 4.1.5 the measurement of effluent is conducted every month and for river water is conducted every six (6) month. The 5 rivers which water samples are taken for analysis are: Anas river, Senapit river, Maknyiri river, Senabah river and Sandian river. Two samples are taken per river (inlet and outlet).
The water usage by the mill in 2011 was 1.13 m3/ton FFB while the threshold level stated in the procedure is 1.5 m3/ton FFB.
Status: Full Compliance 4.5 Pests, diseases, weeds and invasive introduced species are effectively managed using appropriate Integrated Pest Management (IPM) techniques. Manual Agronomy Chapter 8 (Plant Protection Pest and Disease Management) explaining the census of pests and diseases, Economic Threshold Level, Biological control, Physical control and cultural control is available, for example: the management of leaf-eating caterpillars:
1. Economic Threshold Level Nettle Caterpillars: Setora nitens: 5 larvae; Sethosia asigna: 5 larvae; Darma trima: 10 larvae. Bagworms: Mahasena corbetti: 5 larvae, Pteroma pendula: 10 larvae; Metisa plama: 10 larvae 2. Biological control by using Granulosis Virus, Occluded RNA Virus, and Cordyceps militaris (plate 8.28) 3. Physical control through hand picking or trapping of individual pest (cocon collection and Light trap). 4. Cultural Control through conservation of Natural Occurring Beneficial Plants (Nephrolepis, Ageratum conzoides, Cetrosema pubescens and Euphorbia heterophylla); augmentation of Beneficial Plants. Cassia Cobanensis (every 38 rows of plants), Antigonon (every 35 rows of plants), tunera subulata (every 11 rows of plants) and Euphorbia heterophylla (every 35 rows of plants).
Records of IPM area monitoring includes: 1. The document of pests and diseases detection of PT. ANI in May 2012 which explained the result of censuses to bagworms, nettle caterpillars, nettle caterpillars’ larvae, new rats attack, soil termites, ganoderma fungi, rhinoceros beetle attack, and other pest diseases is available. For example: Block 7B, number of censused trees: 21; results of the census were bagworms census (larvae 0.09/midrib and 0.38 cocoon/midrib), nettle caterpillars (larvae 0.07/midrib) and 0.07 cocoon/midrib, nettle caterpillars’ larvae (2), new rats attack (19%), soil termites (5), ganoderma fungi (2), rhinoceros beetle attack (42%), pests attack (9 broken midribs). 2. The monitoring of Pheromons Traps installation at fields in May 2012 (8 units at 12 blocks) and Monitoring of the number of Oryctes at Pheromons Trap. For example, the result of monitoring on 02 May 2012 at 3A Phero Trap No. 32 showed the findings of 3 Oryctes. The Oryctes rhinoceros Manual Pick-up Monitoring (Egg, Larvae, Pupa and Adults). 3. Records of Beneficial Plant area (Cassia and Turnera)
Samples of chemical control determination analysis. Based on the results of IPM practices audit in the Agronomic Report document point 6.3 showed attacks of rats at some blocks, For example at Block 059 and 062. And the follow-up of census was recommended and inspection should be done prior to the feeding in accordance with the recommendations stated in the SOP. Followed up by the monitoring of rats in November 2011 and December 2011 (still below the threshold) so chemical management was not required and in January – March there was no attack found.
Records of pesticides toxicity monitoring is seen in the document of Pesticides Active Material Usage per year, for example:
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1. Glisat Pesticide that contains 480g/liter of Isopropilamina Glyphosate active material with amount of usage (2010: 10,975.72 liter, 2011= 8,476.04) active material: 2010 (5,268.345 Kg) 2011 (4,068.499 Kg). Area width 2010 (7,991 ha (scheme and smallholders)) and Area width 2011 (7,200 Ha), active material per hectare 2010 (659.22 g/ha) and 2011 (565.05 g/ha) 2. Gramoxone*), that contains 276 g/l of Paraquat dichloride active material with amount of usage (2010: 8,357 liter, 2011= 0) active material: 2010 (2,306.532 Kg) 2011 (0 Kg). Area width 2010 (7,991 ha (scheme and smallholders)) and Area width 2011 (7,200 Ha), active material per hectare 2010 (288.61 g/ha) and 2011 (0 g/ha). The Gramoxone was replaced with active material of Ammonium Glufosinat (Basta 150 WSC and Inteam 150 SL). 3. Decis, that contains 25 g/Liter of Deltamethrin active material with amount of usage (2010: 19.12 liter, 2011= 0) active material: 2010 (478 g/ha) 2011 (0 Kg). Area width 2010 (7,991 ha (scheme and smallholders)) and Area width 2011 (7,200 Ha), active material per hectare 2010 (0.06 g/ha) and 2011 (0 g/ha) 4. Ratgon, that contains 0.005% of Brodifcum active material with amount of usage (2010: 601 Kg, 2011= 0 Kg) active material per ha: 2010 (0.03Kg), 2011 (0 Kg). Area width 2010 (7,991 ha (scheme and smallholders)) and Area width 2011 (7,200 Ha), active material per hectare 2010 (0.03g/ha) and 2011 (0 g/ha).
*) In accordance with Ministry of Agriculture Regulation (Permentan No. 1 tahun 2007), Paraquat is still able to be used with the requirement that spraying operators are officially trained. Gramoxone is used for shrubs weeds (i.e. Melastoma sp., wood seedling).
Status: Full Compliance 4.6 Agrochemicals are used in a way that does not endanger health or the environment. There is no prophylactic use of pesticides, except in specific situations identified in national Best Practice guidelines. Where agrochemicals are used that are categorized as World Health Organization Type 1A or 1B, or are listed by the Stockholm or Rotterdam Conventions, growers are actively seeking to identify alternatives, and this is documented. Evidence that the company has used only licensed and registered agrochemical can be seen in the document of active material’s names and characteristics list which informs the pesticides’ registration number, for example: 1. Trendy 20 WP, that contains Methyl Metsufuron active material, No. Reg.: RI 3161/3-2008/T 2. Round Up 486 SL, that contains Isopropilamina Glyphosate Active material, No. Reg.: RI.1560/3-2006/T 3. Trap 20 WG, that contains Metil Metsufuron Active material, No. Reg.: RI.2994/11-2007/T
Records of pesticides usage in the form of the document of agrochemical usage data based on types of work per year and the document of pesticides active material usage analysis per year. It informs the name of materials, active materials, area of application and active material per hectare/year. For example: Garlon, that contains Triclopyr equivalent active material, amount of usage in 2011. Records of Agrochemical usage based on block, for example in March 2012 at Block 056A (17.41 ha) has used 20 liter of Glisat and 0.5 liter of Regent. And within the work planning and realization document, based on the types of rotation work that informs the number of implemented application. For example Circle Spraying activity, 4-time per year plan, e.g. at Block 101 A activities in January, April, July and October. This realization was based on the updated data in January, May, July and December.
Material Safety Data Sheet which among others informs the First Aid Emergency, Hazard Identification, Toxicology, handling and storage, targets and dose of usage is available, such as: 1. Sime RB Pheromone, the target of such pheromone is for insect, particularly Oryctes rhinoceros (beetle). 2. Garlon 480 EC, the target (woody Plant and Weeds as listed for forestry, Grass pastures), the dose used (for Chromolaena odorata 0.375 %).
Minutes of training event for spray workers on 30/04/2011 regarding the introduction and use of PPE, occupational safety, safe work manner, and spraying techniques in Division I Block 29A by SHE staff and field officer is available. Attended by 20 participants. The handling of pesticides packaging waste is stated on the Hazardous waste management (see 5.3). Documentary evidence
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ASSESSMENT REPORT that shows that chemicals which categorized as type 1A or 1 B WHO, materials that included in the Stockholm and Rotterdam convention list and paraquat were reduced or eliminated are as follow: Based on SOP (Manual Agronomy) chapter 6 concerning the maintenance of plant (weeding), paraquat is no longer used and based on the document of pesticides active materials usage, it is no longer been used since year 2011. Efforts to reduce the usage of pesticide which contains the Brodifacum active material: 1. Census of rat population is done prior to the application of rat baits with brodifacum active ingredient (Ratgone and Klerat). 2. Based on the document of Ratgone and Klerat active material pesticide usage since year 2009. Resume of the results of medical check-up to male/female workers of PT. Agronusa Investama by Company Hygiene and Occupational Health and Safety Service Unit is available. Check-up is done every six months, on 12-15 October 2011 and 1-2 May 2012 (results were accepted by the unit of management on 04 June 2012). 1. Check-up of estate workers (workers of warehouse, P & D, spraying and fertilizing includes the general check-up and Cholinestrase. For example Yulia Sumiati (Spraying worker) the results of general check-up indicated she is ‘healthy” and level of choline 62.5 (lightly exposed) and Supardi, level of choline 100 (normal). 2. Mill workers (Administration, laboratory, process and maintenance) includes the general check-up and >25 dB audiometric hearing capability. Based on result of check-up there was a reduction of hearing capability, e.g. the result of Audiometric test on M. Daud (Administration staff) was conductive deafness on both right and left ears, so he was recommended to have further consultation with ENT specialists and obligated to use PPE routinely and he was also recommended to consult the ENT specialist in order to ensure the cause of his hearing capability reduction. 3. For generator operators, the audiometry check-up includes the general check-up and >25 dB audiometric hearing capability. Based on the result of check-up there was a reduction of hearing capability, e.g. the result of audiometric test to Yuli Santoso (operator of generator 04) was resulted in conductive deafness on both right and left ears, so he was recommended to have further consultation with ENT specialists and obligated to use PPE routinely and he was also recommended to consult the ENT specialist in order to ensure the cause of his hearing capability reduction in accordance with the letter from the Manager on 06 June 2012.
Socialization of working prohibition to spray workers and also an obligation of conducting a pregnancy test, to have a test of pregnancy after experiencing Period-day-one (H1) delays. The result of this test will be used for transferring the concerned workers to other divisions which are not in contact with chemicals. Monitoring result of medical check-up for pregnant women conducted by paramedic staff has well documented and available on location. There was a policy letter dated on 01 May 2012 from the Estate Manager, point 2 which stated that: to follow up the internal memo from the HRD No. 026/WIP-HRD/Intr-VIII/2009 regarding the prohibition of hiring pregnant and lactating women for jobs that have risks of exposure to chemical substances.
Status: Full Compliance 4.7 An occupational health and safety plan is documented, effectively communicated and implemented. There is an available policy document regarding the Occupational Health and Safety which endorsed by the Group Plantation Head, OHS SOPs such as Road Safety SOP (SOP No. 33/WIP-KB/(0)/2011), First aid emergency (SOP No. 34/WIP-KB/(0)/2011 and Standard Procedures of Occupational Safety (Harvest, Fertilizing, de-activating of oil palm trees using poison/toxin, FFB applications, transportation, generator keepers, chemical materials mixing, spraying, warehouse, work equipments cleaning, fertilizer bags washing, slashing (cutting) and manual maintenance, waters transportation).
The implementation of OHS policy: 1. OHS training has been conducted. 2. Comply with the Statue. No. 1 year 1970 for example on the routine inspection and provision of PPE. 3. The company has the structure of Guiding Committee of Occupational Health and Safety (GCOHS), for example in the estate which was legalized on 28 July 2011 in accordance with the Decree of the Head of Labour and Transmigration SPO – 4006a.4 Page 23 Prepared by Mutuagung Lestari for PT. Agronusa Investama - Agronusa Investama POM
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and Tourism Agency of Sambas Regency No. KEP.113/STKT-C/2011. Ropinus Panjaitan as the Chairman and Lidwina Yuda, S.Si as Secretary. 4. Report of GCOHS activities has been set and reported to the Labour Agency. For example meeting of GCOHS in the estate in February 2012 and the reporting of GCOHS period of November to January 2012 and Occupational Accident Investigation on 27 February 2012 by Staff of Division II and Monitoring of Labour Agency, Sambas Regency. And the evidence of the reporting of GCOHS (GCOHS Report No. 035/ANIS-ESH/V/2012) period of February to April 2012 and Occupational Accident Investigation on 27 February 2012 by Staff of Division II and Monitoring of Labour Agency, Sambas Regency is available (contains the evaluation of Occupational Accident in Feb – April 2012 and Minutes of meeting on 18 May 2012). And at the mill, there’s also evidence of the reporting of GCOHS (GCOHS Report No. 007/PKS-ANI/IV/2012) period of January to March 2012 and Occupational Accident Investigation on 23 April 2012 by Staff of Labour Agency, Sambas Regency (No Occupational Accidents within January to March). 5. Creating and Communicating the OHS guide in the form of OHS Sign. 6. Receipt of Labour Social Assurance payment in February in the form of pay-cut to 859 permanent employees which consists of (796 employees paid from PT. ANI, 62 through LO (Pontianak) and 1 through HO (Jakarta) is available. For BHL as many as 544 BHL’s employees were given the Assurance of Occupational Accident and Death. 7. Resume of the results of medical check-up to male/female workers of PT. Agronusa Investama year 2011 by the Company Hygiene and Occupational Health and Safety Unit is available. Check-up is done every 6 months, further check-up is planned to be done in May. 8. Risk Assessment Document No. (FRM 01/SOP 27/WIB-KB (0)/0111 for all activities in the estate and Environmental Impact Evaluation and Occupational Health and Safety (period August – July 2012) documents are available in the mill. 9. The Emergency response procedure that includes 9 emergency responses, for example: Forest and Land fire procedure (PTD 03/CKP/(0)/0409) and fire emergency response procedure (PTD 03/WIP-KB/0)/2011) – Emergency Response Procedures includes the details of Preparedness and Contact (5.1), Fire handling (5.2), Firefighter team (5.3) and Evacuations (5.4). Occupational Accident and Disease (PTD 06 WIP-KB/0)/2011) is available. 10. Minutes of OHS training implementation is available, which consists of: Minutes of Fire Extinguisher Usage training on 27 February 2011 which conducted by ESH Staff. First Aid Emergency training on 27 January 2012 which was attended by 43 participants (for estate workers) and on 30 January 2012 which was attended by 21 participants (Assistant, Supervisor, Clerk, Final Disposal Location keepers and employee). And Minutes of First aid emergency training on 05 November 2011 which was attended by 8 employees (Process, Lab and Document Control). Minutes of First aid emergency training evaluation on 12 May 2012 for Final Disposal Location keepers and Phase 3-Harvest Supervisors is available. Result of evaluation stated that all participants have understood the training well. Training for the operator of forklift and transporting equipment (loader) in accordance with the Regulation of Labour Ministry no. 9 year 2010 e.g. on behalf of Yanto, License No. 10.5206/OPF/KK/VII/2010 valid until August 2012; Dump Truck training on behalf of Dede Saputra, License No. 11.7956-OPK3-PAA/VI/2011. Training for Boiler operator on 7-12 February 2011 which held by The Pontianak Labour Agency, equipped with the OHS license card and certificate, for example: Certificate on behalf of Agato (No. Reg. 309 OPK3-PUBT- B11/III/2011 and OHS license No. 11.396-OPK3-PUBT-B. I/III/2011. EHS training and socialization (TPKD and Emergency response procedure, EHS SOP, Housekeeping training, Work Permit training, Inspection and Observation safety training) on 21 April 2011 was attended by 7 workers of process division. Training of the introduction of welding machines and techniques (internal) on 31 December 2011 at the meeting room, was attended by 6 maintenance workers.
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Plan of welding training is explained in 2012 program training, and it was planned to be done in December 2012. 11. Evidence of PPE handover on 3 April 2011 to Loose Fruit collectors (Safety shoes) workers and Minutes of PPE handover on 28/03/2011 for 11 harvesting workers (gloves, shoes, helmet and chisel gloves) is available. There was a finding of 3 (three) spraying workers at Block 50E wearing improper (broken) shoes and rivanol which was expired in April 2012 was found in a first aid emergency box at North District workshop. Non-compliance refer to CAR.2012.08 has been CLOSED. 12. The Implementation of Company Policy that requires the use of PPE through Safety Patrol is available and Estate Manager Policy Letter on 1 May 2012 that stated that “for employees who do not use PPE during working hour will be given letters of reprimand, written warning, to termination of employment according to Statue. No 13 Year 2003” is also available. 13. Occupational Accident is set every month and reported to the Labour Agency and reviewed at every quarterly GCOHS’ meeting in accordance with the Occupational Accident Report SOP (SOP No. 35/WIP-KB/(0)/2011).
Status: Full Compliance
4.8 All staff, workers, smallholders and contractors are appropriately trained. Training program in 2012 that covers the training of (Manuring, Harvesting and spraying),First Aid Emergency, Detection, Census and Pest Management, HCV, the use of Fire Extinguisher, Fire Simulation, Hazardous Waste Management, The LK3 Socialization Training for Contractor, Women Committee and Smallholders Scheme Socialization is available. The training SOP No. SOP 50/WIP-KB (HRD)/(0)/2011 that covers the competency needs identification, training needs identification, RSPO awareness training, Basic training, Method training, in House training, general training, training effectiveness evaluation and training record is available. The competency requirements for internal party is listed on Appendix A, for example harvester, harvesting work responsibilities, Occupational Safety Standard Procedure training. 2012 Matrix training and 2012 training agenda was set by the Kalimantan Regional Training School.
The minutes of training implementation is available, which consists of: 1. Minutes of trainings for spraying workers on 30/04/2011 regarding the introduction and use of PPE, occupational safety, safe work manner and techniques of spraying at Division I Block 29 by SHE staff and Field Officer Attended by 20 participants. 2. Minutes of Smallholders Scheme Socialization on 24, 25, and 26 May 2011 at Senabah’s Employee Hall to Sentama Lestari Smallholders Scheme (Sepantai, Semanga, and Beringin villages). 3. Minutes of socialization to contractors, for example on 28 April 2012 for construction contractors, number of participant: 8, regarding the socialization of RSPO, PPE which have to be worn during work.
There are available results of evaluation of probation time/Permanent Daily Workers/Employees is implemented quantitatively by applying the Passed/Failed score scale category and acknowledged by the HRM.
In Appendix A of training SOP (No. 50/WIP-KB (HRD)/(0)/2011)) regarding the requirements of Vendor and Contractor competency, for example the construction permit for construction work contractor, registered Engineer qualification, with 2 years experience. For example, the company profile for building construction contractor (CV Graha Estetika) enclosed the construction business permit No. 503/74/SIUJK/BMPPPT-3 and certificate of Construction Service Entity No. 0893/GAPKESINDO/14/4/08.
The document of training and competency in Personal Map which describes the implemented trainings is available. For example: Data from Anirat ANI-Sambas Kumpai Phase VI has attended the training of Village Health Sub-clinic (SKD) and Sustainable Medical Education (PKB) socialization (02 March 2011); Fire Extinguisher Simulation (27 April 2011).
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Worker Historical Record that describes the history of trainings attended by the workers is implemented, for example: Data of Suryadi (Lab), trainings that have been attended: The socialization of Emergency Response SOP (26/8/2011), First Aid Emergency (05/11/2011), internal audit (05/12/2011), goods ordering procedure (28/05/2012). Status: Full Compliance
PRINCIPLE #5 Environmental responsibility and conservation of natural resources and biodiversity
5.1 Aspects of plantation and mill management, including replanting, that have environmental impacts are identified, and plans to negative impacts and promote the positive ones are made, implemented and monitored, to demonstrate continuous improvement. ANI Sambas has the EIA document (Environmental Impact Assessment) year 2000 which has been acknowledged by the Chairman of EIA headquarter commission (Environmental Impact Assessment Analysis) on behalf of Forestry Minister No. 635/Menhut-II/2001 on 01 May 2011 regarding the EIA, RKL (Environmental Management Plan), and RPL (Environmental Monitoring Plan) agreements for Oil Palm Plantation and Palm Oil Mill of PT. Agronusa Investama (formerly known as PT. Bantanan Eka Jaya) at Sambas Regency, West Kalimantan Province, which covers the area of 15,000 ha (License of location in accordance with the Decree of Sambas Regent No. 269 year 2009) and the palm oil mill’s capacity is 60 Ton/hour.
PT. Bantanan Eka Jaya was taken over to Wilmar International Plantation in 2004 from Sinar Mas business group with the name of PT. Agronusa Investama. Referring to the Letter of the Head of Bapedalda (Regional Environmental Impact Control Agency) on behalf of the Governor of West Kalimantan No. 660.1/887/Bapedalda-A on June 10, 2008, point 1 which states that ANI Sambas was not required to conduct the new EIA study to perform the environmental management and monitoring, regarding this matter, PT. ANI Sambas is required to make an eligibility statement of all obligations stated in the EIA, RKL and RPL documents of PT. Bantanan Eka Jaya. Head of EIA division of Sambas District Environmental Agency stated that it was justified since the work area and mill’s capacity of ANI Sambas remained unchanged in terms of scope enhancement from what was listed on the approved EIA document mentioned above.
Types of managed and monitored impacts, are:
(1) Chemical physical components: increase of erosion rate (pre construction), decrease in water quality, and land fires potency. (2) Biological components: Disruption of flora, fauna, and water biota. (3) Social-Economic-Cultural Components: Land acquisition, Employment opportunities, Pattern of partnership as an opportunity, and Community environmental health.
Environmental management and monitoring results are presented in the form of Environmental Management Plan/Environmental Monitoring Plan Implementation Report which periodically (per semester) reported to the relevant agencies, which is the Head of Sambas District Forestry and Plantation Agency, the Head of Sambas District Environmental Body, and the Head of Sambas District Integrated Licensing Service and Investment Agency. There is evidence that the Report of Environmental Management Plan/Environmental Monitoring Plan Implementation at Semester I and II in 2011 have been made and submitted to the authorities on January 17, 2012. Head of the EIA division of Sambas district Environmental Body has confirmed that, ANI Sambas has reported regularly to his party in each semester.
However, to improve the environmental management system, the monitored environmental components in the Environmental Management Plan/Environmental Monitoring Plan Report should be integrated with the environmental monitoring components of social impacts identification result and the HCV identification result. Status: Full Compliance 5.2 The status of rare, threatened or endangered species and high conservation value habitats, if any, that exist in the plantation or that could be affected by plantation or mill management, shall be identified and their conservation taken into account in management plans and operations.
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ANI Sambas has the EIA document year 2000 and the HCV identification results year 2008 and 2011 revised document (conducted by MEC - Malaysian Environmental Consulting). Based on these two documents, the presence of rare species, scarce, and endangered species and protected by the Statue No. 5 year 1990 and Government Regulation No. 7 year 1999 (among others: Sus barbatus, Aonyx cinera, Hystrix branchyura, Nazalis larvatus, Naja sp., etc.); and HCV habitat (consisting of 3 HCVs - specific ecosystems of natural forest of freshwater swamp; HCV 4.2 - Riparian, and HCV 5 – community source of livelihood) were noticed.
The QUALITY Auditor advised to review the results of HCV establishment, as stated in the identification result document, there was no findings of HCV 1.3, whereas the EIA document in year 2000 and revised HCV Assessment in year 2011 showed the existence of rare species that are protected by Statue. No. 5 of 1990 and Government Regulation. No. 07 year 1999. For example: proboscis monkey (Nazalis larvatus), porcupine (Hystrix brachyura), and ground squirrels (Lariscus insignis).
There was available evidence that wildlife monitoring was conducted on 7May, 2012, proven by the findings of wild boar (Sus barbatus) traces at block O 44 (49N 329512 E 147435), and at the identification on 8 May 8 2012 at block 930 (E 155 462 337 053 49N) traces of porcupines (Hystrix branchyura) attack were also found. Steps of implementing the protection against the mentioned protected species have been recommended, among other things to do socialization and prohibit hunting. However, ANI Sambas need to further improve the steps of wildlife protection considering the possibility of any other species that have not been observed. Example, interviews with spraying workers, obtained information that at Block 50E Kumpai which adjacent to the community’s forest, the presence of Marbled cats (Felis sp.) was often found.
Form results of Cadastral maps overlapping No. 072-14.02-2011 with ANI Sambas’ HCV maps location, it is known that most of the locations were identified as HCV 5, where during its development; the location has been located at outside of the region since it was burdened by the community ownership rights. Regarding this matter, the Chairman of Agronusa Investama Sambas published a Written Policy No.004/ANI-SBS/VI/2012 on 1June, 2012, which in conclusion is to release the entire area outside the Cadastral measurement results done by the BPN, including areas that have previously been identified as HCV5 and HCV3 in the area of 1,102.87 hectares
ANI Sambas has provided SOP 20/WIP-KB/(0)/0610 regarding the Management of HCV area, which includes the socialization to the community, the making of management work plan, and the implementation of management and reporting. There are also Riparian Belt (HCV 4.2) Management Work Plan year 2011-2012 that includes short-term (2011-2012) and long-term (2012- 2014) program. Short-term management plan includes: boundaries marking, no chemical application activities, poisoning the oil palm trees at 2.5 meters from the edge of the water flow, training to employees, 3-monthly audit, installation of HCV board, and measurements of water samples. Evidence of implementation was indicated in the form of riparian belt management result document (2011-2012) that details the types of activities, target of completion, and the realization of the settlement. Based on these documents, the entire program has been carried out except the poisoning of oil palm trees at 2.5 m from the edge of the river.
One form of the HCV existence socializations has been done through the installation of HCV information boards that list the regulations related to the protection of species, such as Statue No. 5 year1990 and Government Regulation # 7 year 1999, which can be found in locations that people often go through, for example: banks of the river, Phase 5 employee housing at Kumpay Division block 64, estate boundary at block 45; board of prohibition on hunting can be found at HCV locations, estate boundary at block 93, etc.; and prohibition of forest burning that was placed at block 45, 64A block housing, etc.
To ensure the implementation of the HCV management program, ANI Sambas has appointed Mr. Mizan as a special officer of HCV supervision based on the Decree of Human Resources Region (HRR) of West Kalimantan # 922/ANI-HRR/SK-VI/2011 on 27 June 2011. The main responsibilities include: (1) Conducting periodic monitoring activities on all areas and regions of HCV that is in the area of PT. ANI Sambas, (2) ensuring the implementation of HCV management and Maintenance; setting a continuous improvement plan, and implementing the socialization of HCV. Status: Full Compliance
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5.3 Waste is reduced, recycled, re-used and disposed of in an environmentally and socially responsible manner. List of waste identification for activities at oil palm estate and mill that details the types of activity (source of waste) and types of waste generated is available. For estate, 20 sources of waste were identified and the types of the identified generated waste, were: (1) herbicide spraying (chemical spills, PPE and syringes used wash water, used syringes packaging); (2) fertilizing (used fertilizer sacks, fertilizer sack coating plastic, and fertilizer spills); (3) Poisoning the infertile Oil Palm Trees (lubricating oil spills, chemical spills, and packaging of chemical materials), (4) operation and maintenance of generators (used filters, dirty oil from the oil trap, used oil, used batteries, seals and chemicals packaging) and domestic waste. For POM - the identification of 11 sources of waste including all processing stations from loading ramp to oil dispatch. Types of waste are classified as solid, liquid, and gas waste; Hazardous and Non-Hazardous materials categories. A management plan in the form of Flow Chart which includes plans frequency monitoring plan, disposal media, and management PIC is also available. In general, the management of waste is classified into:
(1) The management of Hazardous and Non-Hazardous waste for estate and mill activities-waste was stored in temporary storage warehouse before it is sent to other licensed parties. Temporary Storage Warehouse (a) Kumpay estate (ANIS North Region) – Decree of Sambas Regent # 49 year 2012 on 21/02/2012 valid for 5 years, located at ANI Sambas’ estate area with coordinate N 01o20’57.5”, E 109o 30’ 35.5’; (b) Senabah estate (ANIS South region) and POM – Decree of Sambas Regent # 169 year 2011 on 23 May 2011 valid for 5 years, located at ANI Sambas’ estate area with coordinate N 0334222, E 0149187.
(2) ANI Sambas has a partnership of external party as collector for Hazardous waste which has been approved by Ministry of Environmental, that is (a) CV Mitra Karya – Pontianak, permit of Indonesian Environment Ministry #31 year 2011 on 21/02/2011 valid for 5 (five) years; and (b) PT. Primanru Jaya – Pontianak, permit of Indonesian Environment Ministry # 269 year 2010 on 25/10/2010 valid for 5 (five) years. The latest Hazardous waste shipment was delivered to CV Mitra Karya on 21 March 2012, based on Minutes of Shipment and reference of SPK# 001/CV.MK-PT.ANI/III/2012. The management of POM effluent waste - through the WWTP (anaerobic aerobic process) and discharged into the river*). The measurement of waste quality was done by Baristan Pontianak (Testing Laboratory) prior to it. The result of the test for the period of January and February is available. The test results showed the content of BOD5, COD, TSS, oil and grease, nitrogen, and pH. The values of test result are under the standard threshold in accordance with Environmental Decree No.51/MENLH/10/1995. *) Based on the EIA document year 2000, stated that Soil Permeability in PT. ANI area classified as slow infiltration. According to decree of Ministry of Environmental No. 29 year 2003, article 3, land application system was not necessary to be applied. Meanwhile, PT. ANI has permit from Head District of Sambas No. 183, year 2011 about Discharge of Waste Water into the River. POME managed through the Waste Water Management Plant prior to discharged into water bodies. They also conduct water analysis in monthly basis and reported to the authority’s body.
(3) Domestic Waste – was managed in accordance with the SOP # 13/WIP-KB / (0) / 0610 regarding the management of Housing Solid Waste. Steps taken include: providing trash bin in offices and housing, further it is sent to the TPS (Landfill) to be buried in the garbage pits provided in at Block 65 in Sekumpay Estate and block 26A and 31A in Senabah Estate. However, separation of wastes between organic and inorganic which started from trash bin in housing complex and office to the landfill site is not yet completely refer to the Plan and Program of Environmental Management document and National regulation No. 18 year 2008. For example: At domestic waste final disposal (landfills) at block 26A, organic and inorganic domestic wastes were mixed. Base on field visit to the Landfills at Block 26 A Senabah and Block 65 Sekumpay, it was observed that ANI Sambas has separated the organic and inorganic waste. But due to the disposal of inorganic through landfills, it is advisable to have consultations with the relevant authorities and/or implementing the waste reduction program plan. Records of domestic waste that is routinely recorded until 31 May 2012 that separates the volume of organic and inorganic waste from offices, housing, schools, buildings, and boarding house is available. Results of Monitoring in April-
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May 2012 showed the volume of 8,790 kg inorganic waste, and 25,622 kg organic waste. Domestic waste was planned to be piled into temporary trash cans at 12 locations (housing Phase 6 (Block 81B) 1 unit, 2 unit 81A, Phase 5 blocks 64B 4 units, 1 unit block 64A, Phase 5 blocks 62C 2 units, 1 unit block 62B, and the dock 1unit. Mutual Work Agreement between ANI Sambas and the contractor (Norton SMT) of residents of Sub Village of Morgosari Sungai Sapak-Subah on 18 May 2012. Construction of trash bin was in process.
4. Clinical waste is sent to the Regional Public Hospital of Sambas in accordance with the Memorandum of Understanding # 005/HRR-ANI/SBS/V/ 2011 on 31 May 2011. Last shipment was on 27 March 2012 with the total of 27 items (type of waste) of solids, among others: 3 cc syringe EA 391 pcs, antropin inject 142 ampoules, 2750 tablets of matricys bicarbonate, lidocaine 120 ampoules, 171 pcs needle (a 23 gram), and the 99 ampoules of drugs bottles. But there were still findings of inconsistencies in writing the type of waste, and there was no availability of records format that clearly itemize the amount of incoming, outgoing, and balance (Balance of waste).
Separated daily records is available to record the incoming and outgoing of each type of waste that itemizes the types of waste, incoming/ outgoing date, source of waste, amount of incoming waste, transportation, retention time in warehouse, and amount of outgoing waste. Results of domestic waste monitoring in April-May 2012 showed the volume of 8,790 kg inorganic waste, and 25,622 kg organic waste.
The recorded clinical waste in April and May 2012- such as plastic spluit 145 pcs, needle 53 pcs, vial (etacobalamin, depo, cystofen, and vitamin B1) 37 pcs, expired drugs (neurobion, lidocain, desametacon) 7 ampoules, Bisturi 1 pc, bottle of drugs 111 pcs.
Records of Hazardous waste is available until 15/May/2012 (Kumpai and Senabah estate)- Used oil (8,747 liter), used batteries (61 pcs), air cleaner (151 pcs), fuel filter (186 pcs), oil filter (173 pcs), contaminated waste cotton/dust cloth (194 kg), pesticide bottle and gallon/can (3,370 pcs). Status: Full Compliance 5.4 Efficiency of energy use and use of renewable energy is maximized. ANI Sambas has the periodic (monthly) record of energy and renewable energy usage at period of year 2010 – 2012 (until March). This record itemizes the month of activities, number of processed FFB, amount of power produced by the generators by generators, amount of fuel needed for generators, estimation of generator fuel usage cost, amount of power produced by turbine, turbine fuel needs, and amount of cost spent for turbine. Based on periodic monthly data. The calculation of energy effeciency in 2010 to 2012, explained about the month of activities, FFB processed, amount of power generated by the turbine. Effeciency is calculated by compare the average of energy used and FFB processed. For example :
2010 - Average of FFB processed (6,612 ton/month), average of turbine power 617 KWh. The average of power usage is 0,09 KWh/month/ton FFB 2011 - Average of FFB processed (7,596 ton/month) –average of turbine power 651.8 KWh. The average of power usage is 0.085 KWh/ton FFB. So the energy efficiency in 2010 – 2011 is 0.005 KWh/Month/ton FFB 2012 - Year 2012 (Until May) - Average of FFB processed (7,391. 4 ton/month) –average of turbine power 565.4 KWh. The average of power usage is 0.076 KWh/ton FFB. So the energy efficiency in 2011 – 2012 is 0.009 KWh/Month/ton FFB
Total of fossil fuel (diesel) usage is recorded every month in the form of fossil (diesel) fuel matrix for year 2010, 2011, and 2012, as follow: 2010 – 171,400 Liters – Processed FFB 79,347,000 kg (2.16 L/ton FFB). 2011 – 250,311 Liters – Processed FFB 91,152,658 kg (2.75 L/ton FFB). 2012- Year 2012 (Until May) – Diesel usage 160,316 Liters – Processed FFB 36,955,270 kg (4.34 L/ton FFB).
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Status: Full Compliance 5.5 Use of fire for waste disposal and for preparing land for replanting is avoided except in specific situations, as identified in the ASEAN guidelines or other regional best practice. There is available Wilmar International Environmental Management Policy which was signed by the CSR Group Head and Group Plantation Head in September 2010, where at point 3 – establishing zero-burning at all estate development and waste disposal activities, except in certain condition or in special condition as listed on ASEAN Guide for zero-burning activities. Zero burning policy is also stated on the Wilmar International Agricultural Manual 2011 – Chapter 3 – where point 4.0 is concerning the implementation of green stacking (zero burn) as commitment to gain agreement towards environment.
Sample of implementation, at cultivation location in February 2012 at Block 44 Division 1 Senabah is available, there was no detectable evidence of burning during land clearing. Organic residues and debris resulting from land clearing are stacked in between planting rows. So also for the domestic waste disposal which is done through inter-row landfills in planting area (for example as found at Block 25A Senabah Estate).
ANI Sambas has the Emergency Response Procedure for Forest and Land Fire (PTD 03/WIP-KB/(0)/2011) which includes the Contact and Preparedness Procedure (5.1), Fire Handling (5.2), Fire Fighting Team (5.3), and Evacuation (5.4).
Fire emergency response simulation has been conducted on 30/10/2011, attended by staff of estate’s office, security and other ANI North Region’s employees. This simulation was considered successful as the fire was promptly and systematically extinguished.
ANI Sambas also has the facilities of fire handling for each estate, which at each consists of 2 pcs of Chainsaw, 20 pcs of solo knapsack sprayer, 18 pcs of bucket, 4 pcs of water pump and 20 pcs of hoe. 1 unit of Light fire extinguisher (APAR) is placed in every estate. Fire handling facilities – (1) Yearly updated hot spot monitoring map; (2) Fire Handling Organization Structure – consisting Fire Fighting Division (Julianter), Security and Information Division (Asman), Transportation and Equipment Division (Sahnan), Consumption Division (Iswardi); Fire monitoring tower at Block 64 B; (4) Fire vulnerability level indicator which was installed at in front of North Region office (Senabah). But, for the purpose of more effective security and monitoring, It is advisable that ANI Sambas could provide the maps of vulnerable land fire location as preventive action aiming to avoid the case of land fire, for example: to facilitate the patrol route for Land Fire Handling Organization.
The Vulnerable Land Fire Map with scale of 1:80,000, detailing the distribution of land fire area which categorized by the community activity level and hot spot frequency which were identified through NOAH satellite image map is available.
Status: Full Compliance
5.6 Plans to reduce pollution and emissions, including greenhouse gases, are developed, implemented and monitored. The identified source of waste and emission of POM have been listed on the matrix of pollution and waste source identification result. The identified sources of emission, were: (1) Threser; Kernel – Noise –measurement of noise level per semester; using earplug. (2) Boiler, generator – air emission – conducting the measurement of boiler emission every semester. (3) Waste’s Pool –methane gas – monitoring of methane gas per semester.
The quality of emission and emission for pollution’s sources is monitored every six months by the Testing Laboratory, Center of Industrial Standardization, Pontianak. Types of emission and pollution which were being examined, such as: generators emission air, boilers emission air, loading ramp ambient air, and also ambient air at the front of office and boarding house. Based on the Report of examination result in May 2011 and February 2012, some results were above the threshold, such as: (1) Report No. 542/AL/V/2011 on 24/05/2011- employee’s boarding house ambient air – sulfur dioxide (SO2) > 900 ug/Nm3 (1,869 ug/Nm3). There was no result of evaluation and improvement action so far – CAR. 2012.06 below.
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Evidence that ambient air evaluation at POM employee’s housing resulted in excessive sulfur dioxide from what is required on the quality standard is available. Result of analysis stated that, the high content of SO2 in the air was caused by imperfect burning at generators and boilers due to inconsistent maintenance. Regarding this matter, ANI- POM has set the Weekly Maintenance Program for generators and Boilers. The company estimated that the excessive SO2 in the air is equal to the length of generators and boilers usage. Based on the mechanic’s acknowledgement, maintenance is done every Saturday and Sunday when POM ’s (Palm Oil Mill) activities are not so busy at that time. However, ANI-POM has not been able to show the records/evidence of its implementation.
ANI Sambas has implemented the Weekly Maintenance Work Program which covers the activity of reparation and maintenance for the whole processing machines at POM. Plan was signed by Foreman, Administration Head, and Mill’s Head. One of the implemented programs is the maintenance of chimney through the cleaning and replacement of expired spare parts; the cleaning the dust of fire pipes and boiler kitchen (Report on 6 June 2012).
(2) Report No 543/AL/V/2011 on 24/05/2011 – noise – employee’s boarding house > 55 dBA (66.68 dBA) – Decree No. 48/MENLH/II/1996. Corrective action has been conducted in January 2012 through the isolation of engine room by closing it (at present it is handled by directing the chimney’s exhaust to the top).
All measurement results were stated as within the threshold tolerance level and under the threshold, for example: (1) Report No.– Loading ramp ambient air – under the max threshold. (2) Report No. 272/AL/II/2012 on 13 February 2012 – ambient air at office’s front – under the maximum threshold. (3) Report No. 274/AL/II/2012 on 13 February 2012 – Employee’s boarding house ambient air – SO2 > 90 ug/Nm; noise > 55 dBA (55.6 dBA) (4) Report No. 271/AL/II/2012 on 13 February 2012 – Boiler emission air – under the maximum threshold. (5) Report No. 262/AL/II/2012 on 09 February 2012 – 450 KW Generator emission air – under the maximum threshold. (6) Report No. 263/AL/II/2012 on 09 February 2012 – 450 KW Generator emission air – under the maximum threshold. (7) Methane gas (BAP 02/02/2012) – Pond 1 until pond 4, 4 points at each, almost undetected (0.00%-0.03%).
Effluent waste is treated and processed through the WWTP (Waste Water Treatment Plant) in the form of processing ponds which use the aerobic and anaerobic processes before being disposed to the river*). Quantity of processed effluent waste and effluent waste disposed to the river is recorded daily and evaluated for the purpose of in-out balance control. There is Monthly Effluent Waste Disposal Data which details the month of activity, Processed FFB, debit of incoming waste, FFB percentage, debit of disposed waste and percentage to FFB. *) Mandatory threshold BOD before disposed to the water bodies based on national environment regulation (Kepmen 51tahun 1995) are BOD5 max. 250 mg/L, COD 500 mg/L.
January 2012 – 748,270 kg – 5,163 m3 – 69% - 5,096 m3 – 68%. February 2012 – 7274,210 kg – 5,609 m3 – 77% - 5,180 m3 – 71%. March 2012 – 6,824,790 kg – 6,632 m3 – 97% - 4,936 m3 – 72%. April 2012: 7,465,810 kg – 6,402 m3 – 86% - 4,354 m3 – 58% May 2012: 7,905,680 kg – 7,053 m3 – 89% - 1,952 m3 – 25%.
The quality of waste is periodically monitored (monthly) through the measurement of effluent waste quality. See explanation 5.6 above.
Status: Full Compliance PRINCIPLE #6 Responsible consideration of employees and of individuals and communities affected by growers and mills
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6.1 Aspects of plantation and mill management, including replanting, that have social impacts are identified in a participatory way, and plans to mitigate the negative impacts and promote the positive ones are made, implemented and monitored, to demonstrate the continuous improvement. Based on the SEIA document (Page V – 19 to V – 21) regarding positive and negative impacts of plantation activities, such as social aspect., Positive impact for local communities is smallholder’s scheme has been developed, they’re named Sentama Lestari and Cempaka Biru. Meanwhile, Negative impact: Location of PT. ANI in the distant area, the management have difficulty in seeking of appropriate manpower. These impacts was explained on PT. Agronusa Investama’s Social Impact Appraisal Report in March 2011 which inside includes the attachment in the form of PT. Agronusa Investama’s Social Impact Management Plan Lay out for 2011 – 2012 and PT. Agronusa Investama’s Social Impact Monitoring Plan Lay out for 2011 – 2015 is also available. The collection of field data is done by the use of Focus Group Discussion (FGD) method and interview. The PT. Agronusa Investama’s Report of Environmental Management Plan/Environmental Monitoring Plan implementation has been routinely reported to each relevant authorities of Sambas Regency. The document of Environmental Management Plan/Environmental Monitoring plan implementation at period July – December 2011 is available. That document has already been reported to the Environment Body, Plantation Agency & Integrated Licensing Service and Investment Body of Sambas District, on 4 December 2011. However, in the Environmental Management Plan/Environmental Monitoring Plan Report, the table of PT. Agronusa Investama’s Social Impact Management Plan Lay-out for 2011 – 2012 and PT. Agronusa Investama’s Social Impact Monitoring Plan Lay out for 2011 – 2015 which were listed on the Impact Social Appraisal Document will be integrated into the report of Environmental Management Plan/Environmental Monitoring Plan Semester I 2012 which was submitted in June 2012.
Status: Full Compliance 6.2 There are open and transparent methods for communication and consultation between growers and/or millers, local communities and other affected or interested parties. PT. Agronusa Investama has the SOP of Information Provision to outsider (Transparency), Document No. SOP 52/WIP- KB/(1)/0911, validation date of January 2011. This procedure arranges the procedure of communication with all stakeholders. The officers in charge of implementing the consultation and communication with the community are the staffs of Bina Mitra (BM) in accordance with the flow of Response for Information Request. PT. Agronusa Investama also has the updated stakeholders list (Government Authorities Agency, Local NGO, Head of Sub district, Villages, Sub villages, Villagers, Farmers group, etc.). The sample of records of Minutes of socialization and agreement with the community regarding the SIA document (for 4 villages) is available, also the Minutes of SIA and Explanation on WWTP by POM. Examples of interesting social matters please refer to indicator 6.11.
List of stakeholders and records of the community’s aspiration are also available there along with other information which delivered by Bina Mitra Officers. Status: Full Compliance 6.3 There is a mutually agreed and documented system for dealing with complaints and grievances, which is implemented and accepted by all parties. PT. Agronusa Investama has the SOP of Complaint Receipt and Dispute Completion Procedure specifically for non-court dispute, Document No: SOP 04/WIP-KB/(0)/0610 valid from June 2010. This SOP is also equipped with attachment of Complaint Receipt and Dispute Completion Procedure Form from the community and employees. Also the mechanism of dispute resolution was accommodated through Worker Union (internal) and Community Development officer (staf Bina Mitra) directly and It’s always communicated in monthly meeting. The forms of complaint receipt for the community and employee are made separately. Based on the Complain Receipt Records, there was no complaint identified during the stage-2 appraisal.
Status: Full Compliance
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6.4 Any negotiations concerning compensation for loss of legal or customary rights are dealt with through a documented system that enables indigenous peoples, local communities and other stakeholders to express their views through their own representative institutions. Related to Land compensation and its payment process, PT. Agronusa Investama has the procedure in the form of land Acquisition Technical Guide SOP, Document No. SOP 01/WIP-KB/(0)0610 validation date of June 2010. Sample of Land acquisition proses document on behalf of Mr. Diani Mat Kecap is available. This document is in the form of Minutes of Agreement between PT. Agronusa Investama with the land owner Mr. Diani Mat Kecap, on 16 January 2010 witnessed by all parties. The letter of authorization to act on behalf of Mat Kecap’s family to Diani Bin Asri regarding the land submission to PT. Agronusa Investama Sambas for oil palm estate area, on 22 November 2007 and sample of document in the form of payment receipt of land compensation on the area of 8. 51 Ha at Block 17 C, D Phase 3B from PT. Agronusa Investama to Mr. Diani Mat Kicap, on 3 February 2010. During stakeholder consultation and interview with local people, there are no more cases regarding land disputes or other grievances.
Status: Full Compliance 6.5 Pay and conditions for employees and for employees of contractors always meet at least legal or industry minimum standards and are sufficient to provide decent living wages. The wages of all PT. Agronusa Investama employees are paid in accordance with The Decree of West Kalimantan Governor No.551/KESSOS/2011 regarding the Sambas District’s (Regional) Minimum Wage Establishment (UMK) and Sectoral Minimum Wage (UMSK) year 2012. The Sectoral/Subsectoral Minimum Wage for Oil Palm Plantation including Oil Palm Processing Industry is IDR. 962,500. The company applied the minimum wage rule to all employees and during the stage-2 appraisal, no employees were found to have been paid lower than the District Minimum Wage. The wage which was previously paid twice a month is now paid only once a month, effective from May 2012. This revised system of wage payment is still being tried for the purpose of gauging its effectiveness and feasibility.
Employee’s wage list from 01 to 31 May 2012 was checked. Using the example of Mr. M. Sugeng Pujiono (PHT Fogging Operator), the Wage Components were observed to contain : 1) Basic Salary 2) Activity Rate Bonus, Cooperative Deduction, Employees’ Insurance and Income Tax. At PT. Agronusa Investama POM, the net salary of a sampled worker, Mr. Andi (Maintenance) was found to be above the District Minimum Wage (UMK) after the allowable deductions (Income Tax Article 21, Employee’s Insurance, etc.) is above the District Minimum Wage (UMK). The employee’s rights and responsibilities are set within the Collective Labour Agreement, which is applicable for employees at Kumpai and Senabah divisions (Estate). The Collective Labour Agreement (CLA) between PT. Agronusa Investama with the Board of Indonesian Workers Union of PT. Agronusa Investama Sambas, has been extended until 31 January 2014 in accordance with the requirement of Collective Labour Agreement; article 92 and is proved by the Document of CLA Validation Date Extension Notification Letter delivered to the Transmigration and Labour Agency of Sambas District, on 30 January 2012 and Evidence of 3-times meeting attendance (on 9,16 and 27 March 2012). As for the employee of Senabah Palm Oil Mill, the Company Regulation Document is applied. The Company Regulation Document in the year 2010 – 2012 which was applied on 6 July 2012 that has been endorsed in accordance with the Decree of the Head of Social, Labour and Transmigration Agency of Sambas District year 2010, No. 560/637/STKT/2010. For contractors, PT. Agronusa Investama requires them to comply with the applicable regulations, such as employee’s Labour Social Assurance membership and the aspect of Occupational Health and Safety. This was exemplified by the document of Work Agreement dated 2 April 2012 between PT. Agronusa Investama with Mr. Gustiar, the contractor for selective weeding.
All workers receive provisions every month in the form of money as additional benefits, including housing, water, electricity supply, medical insurance, educational, recreational, transportation and religious facilities. All those facilities are free for staff and workers. And also they have a copy appointment letter based on their job description/assignment. They’re also obeying the Collaborative Labor Agreement (for Estate) and Company Regulation (for Mill).
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Status: Full Compliance 6.6 The employer respects the right of all personnel to form and join trade unions of their choice and to bargain collectively. Where the right to freedom of association and collective bargaining are restricted under law, the employer facilitates parallel means of independent and free association and bargaining for all such personnel. The Worker Union is currently available for employees in Kumpai Division and Senabah Division (Estate). This union is established in compliance with the Collective Labor Agreement (CLA) settled between PT. Agronusa Investama and The Board members of Worker Union Working Unit of PT. Agronusa Investama Sambas, which is valid until 2014 and which has been extended to 31 January 2014. This is to comply with the Regulation of CLA, Article 92 and is confirmed by the document of Notice of Extension Of Validity Period of CLA submitted to Labor and Transmigration Agency of Sambas District, dated 30 January 2012, and by the List of Attendance of a Meeting held 3 times (on 9, 16, and 27 March 2012). Moreover, the similar Worker Union has also been established to accommodate the employees in Senabah Palm Oil Mill, to also comply with the 2010 – 2012 Company Regulation which was assigned on 6 July 2010. The union is authorized based on the 2010 Decree of the Head of Social, Labor and Transmigration Agency of Sambas District, Number 560/637/STKT/2010. The management of Wilmar International Plantation has a policy in form of Internal Memorandum issued by the Head of HR Department of Wilmar International Plantation, No. 026/WIP-HRD/Int-VIII/2009 on 12 August 2009, and distributed to the Heads of Operating Unit / Department Heads. This Internal Memorandum ensures that the employees are given the opportunity and the freedom to associate (Point 1). There is a record of Minutes of Meeting of Bipartite Cooperation Institution (LKS Bipartit) held on 16 May 2012 and attended by 6 participants, in which they were discussing the meeting of the representatives of both Bipartite Cooperation Institution and Labor and Transmigration Agency and the Collective Labor Agreement (CLA).
Status: Full Compliance
6.7 Children are not employed or exploited. Work by children is acceptable on family farms, under adult supervision, and when not interfering with education program. Children are not exposed to hazardous working conditions. On the subject matter of preventing child labor, Wilmar International Plantation Group has circulated an Internal Memorandum issued by the Head of HR Department of Wilmar International Plantation, No. 026/WIP-HRD/Int-VIII/2009, dated 12 August 2009 to all Heads of Operating Unit / Department Heads. The Memorandum clearly states that it is prohibited to employ minors under the age of 18 (Point 2). The company has also issued the Policy on the Prevention of Child Labor, authorized by Group Plantation Head and CSR Heads of Wilmar International Plantation on September 2010. The 2012 verified Document of Employees General Data kept by PT. Agronusa Investama has confirmed that no minors (under the age of 18) were being employed in the company. The youngest employees to be reported working in the Estate as well as in the Mill are 19 years old. These employees are assigned as Harvester and Mill Administration respectively.
Status: Full Compliance 6.8 Any form of discrimination based on race, caste, national origin, religion, disability, gender, sexual orientation, union membership, political affiliation, or age, is prohibited. In relation to the issue of preventing discriminations of any forms, Wilmar International Plantation Group has circulated the Internal Memorandum issued by the Head of HR Department, No. 026/WIP-HRD/Int-VIII/2009, dated 12 August 2009, to all Heads of Operating Unit / Department Heads, stating the Equal Opportunity for all Employees (Point 3). The company has also issued the Policy on the Equal Opportunity for all Employees, authorized by Group Plantation Head and CSR Heads of Wilmar International Plantation on September 2010.
Status: Full Compliance 6.9 Policy to prevent sexual harassment and all other forms of violence against women and to protect their reproductive rights is developed and applied.
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As for the subject matter of preventing any forms of social harassment, Wilmar International Plantation Group has circulated the Internal Memorandum issued by the Head of HR Department, No. 026/WIP-HRD/Int-VIII/2009 dated 12 August 2009 to all Heads of Operating Units / Department Heads, specifying the Prevention of Sexual Abuse Against Women (Point 4). The company has also issued the Policy on the Prevention of Sexual Abuse Against Women, authorized by Group Plantation Head and CSR Heads of Wilmar International Plantation on September 2010. As for the Protection of Women’s Reproductive Rights, Wilmar International Plantation Group keeps the 2010 CLA document. The procedure to take menstrual leave is specified in Article 32 (paragraphs 1 & 2), while the one for maternal leave is specified in Article 33 (paragraphs 1 – 7). The aforementioned policy included in the CLA is applicable in Kumpai and Senabah Divisions. On the other hand, the company policy specifying the protection of reproductive rights applied in Senabah Palm Oil Mill is included in the Company Regulation. Menstrual leave procedure can be found in Article 50, while maternity leave is in Article 49. In an effort to put the aforementioned policy into implementation, a Women Committee of PT. Agronusa Investama is set up with its own Organizational Structure, and the dissemination activities to announce its existence are also available (supplemented with Minutes of Dissemination and List of Attendance). As for the policy of the protection of reproductive rights, an implementation of which has been executed by each operating unit in form of consent to take menstrual leave and maternity leave, as specified in the document of Collective Labor Agreement (CLA). A sample of Request Form and its Approval Form of Maternity Leave under the name of Dewi Kusumawati, dated 31 May 2012 (for a period of 1 June – 1 August 2012) is available for reference. This document was authorized by the Division Manager.
Status: Full Compliance 6.10 Growers and mills deal fairly and transparently with smallholders and other local businesses. In purchasing the FFB from smallholder’s scheme, PT. Agronusa Investama is using the price determined by the Plantation Agency of West Kalimantan Province. The Minutes of Meeting held to discuss the “K” Index and Oil Palm Price Setting is available for reference and issued by the Plantation Agency of West Kalimantan Province. The price setting for FFB was conducted in the presence of the following respective participants: Company Representatives, Smallholders Scheme Cooperative, the Indonesian Palm Oil Association (GAPKI) and the Local Authorities. A sample of document is available as a reference for FFB price setting on May 2012. Moreover, the FFB price displayed on the price board located in POM is updated on daily basis. All contractors and FFB suppliers paid in a timely manner according to the contractual agreement. Auditors has interviewed to Mr. Rabudin Sood (housing contractor) to verify this case. For FFB suppliers i.e. Latif Muhlid paid on 21st May 2012 (2,716 kg FFB). A special access is also provided for local contractors to take parts in collective job tenders, for example the type of job called Selective Weeding (cleaning), which is offered to local contractor (Gustiar).
Status: Full Compliance
6.11 Growers and millers contribute to local sustainable development wherever appropriate. The commitment declared by PT. Agronusa Investama in supporting local development is carried out in forms of Community Development (CD) / Corporate Social Responsibility (CSR) and company’s compliance with the financial obligations/taxation. One of the program implementations to support local development is the financial assistance / funding provided for the Construction of the Local Officials Building of Beringin Village on 25 January 2012 as confirmed on the receipt No.: 001/CDP- ANI.SAMBAS/I/2012. Another of company’s contributions to the country is the payment of the following taxes; Income Tax Article 21 (PPh 21), Income Tax Article 22 (PPh 22), Income Tax Article 23/26 (PPh 23/26, Income Tax Article 4 (PPh 4), Income Tax Artice 15 (PPh 15), and Vehicle Tax. In addition to that, a long term social program plan is also prepared by the company to accommodate the needs of community empowerment as part of company’s contributions to local development. This program is prepared in accordance with the recommendations resulted from the social studies, one of which is getting the local community around the estate to provide basic needs.
Status: Full Compliance
PRINCIPLE #7 Responsible development of new plantings
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7.1 A comprehensive and participatory independent social and environmental assessment is undertaken prior to establishing new plantings or operations, or expanding existing ones, and the results incorporated into planning, management and operations. The data of Area Statement marked April 2012 showed that there are areas with immature plants for 1,460.82 Ha which is made up from a 143.96 Ha area of 2007 plants, 1,155.09 Ha area of 2009 plants, 85.08 Ha area of 2010 plants, 30.59 Ha area of 2011 plants, and 12.69 Ha area of 2012 plants. The above mentioned areas are already included in the EIA document of 2000, approved by the Head of Central Commission of EIA (Environmental Impact Assessment) on behalf of the Minister of Forestry, NO 635/Menhut-II/2001 dated 01 May 2001. This document cited the Approval of EIA, RKL (Environmental Management Plan) and RPL (Environmental Monitoring Plan) of PT. Agronusa Investama Estate and Palm Oil Mill (formerly known as PT. Bantanan Eka Jaya) in Sambas District, West Kalimantan Province for an area of 15,000 Ha (the location permit of which is already in accordance with the Decree of the Head of Sambas District No. 269 year 2009), and the POM capacity of 60 tons per hour.
Kindly refer back to the details on criteria no. 5.1. Status: Full Compliance 7.2 Soil surveys and topographic information are used for site planning in the establishment of new plantings, and the results are incorporated into plans and operations. There is a result of a detailed soil analysis kept by PT. Agronusa Investama which was conducted on April 2008 by PARAM Agricultural Soil Surveys (M) SDN. BHD for Kumpai and Senabah, specifying in the types of soil and their slopes. The result of Soil Analysis, supplied with a recommendation for marginal soil management, is now used by the Company as a guide to the implementation of estate development. Such activity is recorded in the document of management report updated on a monthly basis.
Status: Full Compliance 7.3 New plantings since November 2005, have not replaced primary forest or any area required to maintain or enhance one or more High Conservation Values. There is a document of HCV Identification Result from the year 2008 and that of 2011 revision, which was conducted by MEC (Malaysian Environmental Consulting) on the area of 12,500 Ha, as covered in the Plantation Business Permit, based on the Decree of the Head of Sambas District No. 37 year 2005, dated 10 March 2005. The area covers the entire new plant area of 2007 – 2012 are not located within HCV area. For examples: Based on field observation on Block 44 ANI Division of Senabah, found HCV 3 delineation in form of swamp forest (unique ecosystem). Land clearing activity and planting activity are not affected HCV area.
Kindly refer back to the detail on criteria No. 5.2 Status: Full Compliance 7.4 Extensive planting on steep terrain, and/or on marginal and fragile soils, is avoided. There is also available a Map of a detailed soil analysis kept by PT. Agronusa Investama from April 2008, which was conducted by PARAM Agricultural Soil Surveys (M) SDN. BHD for Kumpai and Senabah specifying in providing the details of soil types, soil slopes and the climate. The management strategies for cultivating on marginal soil (slope areas) are as follow: Terracing for the areas with 12-25% slope, soil attrition monitoring for the area with 25-40% slope (constructing the barriers by stacking the sand- filled sacks at the ends of the terraces, installation of attrition monitoring spots, such as in Block D27). The result of the study on the document and the field observation did not find any area with more than 40% slope. There is a document of Planning and Realization of Beneficial Plant Seeding year 2011, point 3, stating that a total of 1,000 Vertiver Grass were scheduled to be cultivated for 1 year and the target was accomplished on May (for 200 plants) and on November (for 290 plants). Status: Full Compliance
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7.5 No new plantings are established on local peoples’ land without their free, prior and informed consent, dealt with through a documented system that enables indigenous peoples, local communities and other stakeholders to express their views through their own representative institutions. ANI Sambas keeps the EIA (Environmental Impact Analysis) document of the year 2000 which was approved by the Head of Central Commission of EIA (Environmental Impact Analysis) on behalf of the Minister of Forestry No. 635/Menhut-II/2001 dated 01 May 2001. This document cited the Approval of EIA, RPL (Environmental Management Plan) and PRL (Environmental Monitoring Plan) of the Estate and PT. Agronusa Investama Palm Oil Mill (formerly known as PT. Bantanan Eka Jaya) in Sambas District, West Kalimantan Province for an area of 15,000 Ha (the location permit of which is already in accordance with the Decree of the Head of Sambas District No. 269 year 2009), and the POM capacity of 60 tons per hour.
Based on the document verification and the interview with the company representative, there has not been any new cultivation on the HGU (Land Use Right) operational area of PT. ANI Sambas, nor has there been any additional production capacity of Palm Oil Mills. Status: Full Compliance 7.6 Local people are compensated for any agreed land acquisitions and relinquishment of rights, subject to their free, prior and informed consent and negotiated agreements. PT. ANI Sambas has the procedure in form of SOP Technical Guide to Land/Area Acquisition, Document No. SOP 01/WIP- KB/(0)0610, effective June 2010.
There is a document of the acquisition process of the land previously belonged to Mr. Diani Mat Kecap. The document is in the form of Minutes of Settlement reached by both PT. Agronusa Investama and the land owner, Mr. Diani Mat Kecap, dated 16 January 2010, in the presence of several respective parties. There is also a Letter of Authorization given to Diani Bin Asri to act on behalf of the family of Mr. Diani Mat Kecap, dated 16 January 2010 on the subject matter of land hand over to PT. Agronusa Investama Sambas for the oil palm plantation area, dated 22 November 2007.
Status: Full Compliance 7.7 Use of fire in the preparation of new plantings is avoided other than in specific situations, as identified in the ASEAN guidelines or other regional best practice. There is a Policy of Environmental Management – Wilmar International, authorized by Group CSR Head and Group Plantation Head and updated on September 2010, where it is specified in point 3, that a zero-burning policy is applied to all estate establishment activities and waste disposal activity, with the exception of a special condition mentioned in ASEAN Guide To Zero- Burning Activities.
Status: Full Compliance
PRINCIPLE #8 Commitment to continuous improvement in key areas of activity
8.1 Growers and millers regularly monitor and review their activities and develop and implement action plans that allow demonstrable continuous improvement in key operations. PT. ANI Sambas keeps a document of environmental analysis system that covers the stages of identification process, activity program and planning, and evaluation on the implementation result. However, there is not enough proof to confirm that this system has been consistently implemented. Below are several programs, of which the evaluation on their implementation result is not yet available (1) To reduce the use of glyphosat to as low as 2% in the year 2011 by not spraying the herbicide to riparian belt, cultivating LCC, and cultivating beneficial plants on unoccupied land; and by applying empty bunches on the estate land.
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(2) To reduce the garbage pile at the Landfill (TPSA) as much as 30% in the year 2011 by practicing the recycle program; to make use of waste resulted from plastic, metal and paper materials. (3) There is a record of the result of ambient air monitoring done in the location of POM Employee Camp which showed the fact that Sulfur Dioxide (SO2) content and noise level identified there are far above the tolerable level of Standard Quality (Report 542/AL/V/2011). Regrettably, there has not been enough proof that this issue is evaluated or that any corrective actions are taken. NC#2012.06 below
There is a proof that the analysis on the deviation of sulfur dioxide (SO2) level has been performed and ANI-POM has provided precautionary measures to prevent similar incidents from taking place, by practicing a maintenance program for the generators and boilers on a weekly basis
ANI Sambas has also demonstrated some efforts in taking corrective actions to the findings of RSPO audit stage 1 so that the entire non-conformance potentials have been declared as acceptable and closed. Status: Full Compliance
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3.2. Summary of Assessment Report of Supply Chain
Clause CPO Mills Mass Balance Model Requirements
1 Documented Procedures 1.1 The facility shall have written procedures and/or work instructions to ensure the implementation of all the elements specified in these requirements. This shall include at minimum the following: a) Complete and up to date procedures covering the implementation of all the elements in these requirements. b) The name of the person having overall responsibility for and authority over the implementation of these requirements and compliance with all applicable requirements. This person shall be able to demonstrate awareness of the facilities procedures for the implementation of this standard. There is an SOP of CPO (Crude Palm Oil) and PK (Palm Kernels) Product Traceability (SPO 11/ADM-ANI/(00)/0111) effective per 1 January 2012, in which the stages of the process of acceptance, treatment, and reporting of RSPO certified materials are put into details
There is also an SOP of Mass Balance, Number 12/ADM-ANI/(00)0112, effective per 01 January 2012, which covers the mass balance calculation (mass balance/stock equilibrium), number of products (CPO/PK) already certified, and number of non-certified products, resulted from the oil palm processing activities at Agro Nusa Investama, Sambas unit.
The organization has provided a “Daily CSPO Production Record” format to be used, detailing on the number of FFB received, number of FFB processed, Oil Extraction Rate (OER), number of CPO/PK produced, number of CPO dispatched, number of CSPO/non-CSPO (Certified Sustainable Palm Oil) products received, and number of SCCS/non-SCCS (Supply Chain Certification System) products received.
The Person In Charge for the system implementation, as specified in the SOP 12/ADM-ANI/(00)/0112, is the Logistic Department, Administration Supervisor, and Mill Head. Status: Comply 1.2 The facility shall have documented procedures for receiving and processing certified and non-certified FFBs. CPO and PK Product Traceability is covered in the SOP No. 11/ADM-ANI/(00)/0111, effective per 1 January 2012.
Status: Comply 2 Purchasing and goods in 2.1 The facility shall verify and document the volumes of certified and non-certified FFBs received.
For every FFB received, it is required to be supplied with the Fruit Dispatch Memo (SPB) specifying name of estate, date of receipt, Phase, Block Number, Number of Bunches, tonnage estimate, and estate weight. The RSPO certified FFB can be identified by the estate name and the phase. Example: RSPO certified materials: SPB dated 3/6/2012 – Kumpai Estate – Phase VI (sixth) – Block 05/76C and 06/76B – tonnage estimate 787 pcs – 3,761 kg – estate weight 6,600 Kg. SPO – 4006a.4 Page 39 Prepared by Mutuagung Lestari for PT. Agronusa Investama - Agronusa Investama POM
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Non-RSPO materials (scheme): SPB dated 3/5/2012 – Senabah Estate (Sintama Lestari Beringin) – Phase 3B (Scheme) – block 18B and 18C - estimate 465 pcs – 3,590 Kg – estate weight 1,980 Kg.
Non-RSPO materials (non-scheme): SPB dated 24 May 2012 – Asnan/Agus estate – 688 bunches – gross weight 9,120 Kg, tare weight 4,040 Kg – net weight 5,080 Kg.
All materials not meeting the standard requirements are kept separately for further verification until an agreement is reached. Status: Comply 2.2 The facility shall inform the CB immediately if there is a projected overproduction. No implementation is reported yet, although the SOP No. 11/ADM-ANI/(00)/0111 has required so.
Status: Comply 3 Record keeping 3.1 The facility shall maintain accurate, complete, up-to-date and accessible records and reports covering all aspects of these requirements.
The assurance on the maintenance of accuracy, completeness and data updates can be monitored through Daily Report.
Status: Comply 3.2 Retention times for all records and reports shall be at least five (5) years. There is a List of Document Retention Period – stating a 5 (five) year document retention period.
Status: Comply 3.3 (a) The facility shall record and balance all receipts of RSPO certified FFB and deliveries of RSPO certified CPO, PKO and palm kernel meal on a three-monthly basis. (b) All volumes of palm oil and palm kernel oil that are delivered are deducted from the material accounting system according to conversion ratios stated by RSPO. (c) The facility can only deliver Mass Balance sales from a positive stock. However, a facility is allowed to sell short. There is a balance sheet of material volume used and the production of RSPO certified palm oil. All reports on raw material received, processing, and CPO production are prepared on a monthly basis and are kept in soft copies (electronically). The document will be easily presented whenever needed, including that in compliance with a 3-monthly analysis requirement. Status: Comply 3.4 The following trade names should be used and specified in relevant documents, e.g. purchase and sales contracts, e.g. *product name*/MB or Mass Balance. The supply chain model used should be clearly indicated.
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An assessment is still not possible due to the fact that the company is not yet RSPO certified. However, ANI-POM has applied the Mass Balance system, in accordance to the procedure SOP Number 11/ADM-ANI/(00)/0111, dated 1 January 2012. This identity will be stated in the Invoice and the Product Delivery Order.
Upon each delivery of CPO/PK, there will be a Handover Minutes of CPO Loading issued that covers the information required above.
Example: Minutes on 8 May 2012 – buyer’s name PT. MNA (Multimas Nabati Asahan), Pontianak – product type CPO 1,500,000 Kg – ponton’s name Makmur Abadi XVII, tugboat’s name Karya Makmur Sejahtera – reference: Number of Delivery Order (DO) (consists of 11 items).
Status: Comply 3.5 In cases where a mill outsources activities to an independent palm kernel crush, the crush still falls under the responsibility of the mill and does not need to be separately certified. The mill has to ensure that the crush is covered through a signed and enforceable agreement. The company owns a Kernel Crushing Plant at PT. Cahaya Kalimantan Barat which is operating under the same management of Wilmar Group.
Status: Comply 4 Sales and goods out 4.1 The facility shall ensure that all sales invoices issued for RSPO palm oil delivered include the following information: (a) The name and address of the buyer (b) The date on which the invoice was issued (c) A description of the product (d) The quantity of the product delivered (e) Reference to related transport documentation Upon each delivery of CPO/PK, there will be a Handover Minutes of CPO Loading issued that covers the information required above.
Example: Minutes on 8 May 2012 – buyer’s name PT. MNA (Multimas Nabati Asahan), Pontianak – product type CPO 1,500,000 Kg – ponton’s name Makmur Abadi XVII, tugboat’s name Karya Makmur Sejahtera – reference: Number of Delivery Order (DO) (consists of 11 items). Status: Comply 5 Training 6.1 The facility shell specifies and provides the training for all staff as required to implement the requirements of the Supply Chain Certification Systems. There is a record of RSPO Dissemination conducted on 6 April 2011 which was attended by 50 employees, including those from processing, accounting, production and sortation division. The materials addressed during the meeting were covering company’s vision – ensuring the palm oil product can contribute to help create the Earth a better place; and mission – identify all possible methods in producing, purchasing and using the SPO – 4006a.4 Page 41 Prepared by Mutuagung Lestari for PT. Agronusa Investama - Agronusa Investama POM
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Status: Comply 6 Claims 6.1 The facility shall only make claims regarding the use of or support of RSPO certified oil palm products that are in compliance with the RSPO Rules for Communications and Claims. SOP No. 12/ADM-ANI/(00)/0112 is ensuring the traceability of the RSPO products by using the Mass Balance System.
Status: Comply
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3.3. Conformity Checklist of Certificate and Logo Use (Only apply for Surveillance Assessment Report)
1. Evidence of permission or approval certificate and logo from Certification Body which X or√ submitted by Client S-1/ Verification of auditing S-2/ S-3/
S-4/
2. Implementation of certificate and logo used by Client comply with size and type (shape) X or√ against Guideline of Logo Use S-1/ Verification of auditing S-2/ S-3/
S-4/
3. Implementation of Certificate and Logo is not used on product X or√
S-1/ Verification of auditing S-2/ S-3/
S-4/
4. Controlling of Certificate and Logo, including withdrawing inappropriate logo. X or√
S-1/ Verification of auditing S-2/ S-3/
S-4/
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3.4. Summary of Time Bound Plan Verification of the RSPO Certification
3.4 Summary of Time bond Plan Verification of the RSPO Certification Total Company who visited: (0.8 √ Y) where Y is the number of companies that are still in the process of certification. Thus, the team determines the location of the samples verified that: Company Name: 1. Sarana Titian Permata (STP) 2. Permata Hijau Pasaman (PHP) 3. Gersindo Minang Plantation (GMP) 4. Daya Labuhan Indah (DLI) Date of visit : October 1st to 7th, 2012
1 There are no significant land conflicts
The Company has a memorandum of understanding with the community with regard to management of the land in STP plantation on January 20, 2012. Both sides agreed to implement the 9-point agreements which include: 1. The Company and the community together to maintain and preserve the area that can be used to locate food sources by the community, such as rivers for fishing, springs, where suitable land and others. 2. The Company allows for the community to hunt on surrounding of the Company unless if the animals are legally protected. Map of the traditional right area is contained in the documents of Traditional Rights agreement.
PT GMP There is evidence of land dispute resolution from Court, number 177/PDT/2010/PT.PDG dated December 13, 2010 and decision have rejected clain of Muslim Cs (representatives of farmer groups) and granted the petition of PT GMP.
√ There is statement of Revocation / Cancellation Land Handover from Daulat Yang Dipertuan Pucuk Adat Parit Batu Pasaman (Tuanku Marahsuddin dan Ahmad Bandaro) to Lujur Datuk Basa, stated that they signatures listed on land handover letter dated December 6, 1990, officially pull back (Parit Batu, July 10, 1997). It is known by Amran Ismail (Head of Adat Nagari Lingkung A) and Zarkasi ( Head of Adat Nagari Sasak).
PT PHP There is agreement land handover symbolically from Ninik Mamak and KUD (Village Cooperative Unit) Kapa for area of 344 Ha. KUD Kapa directly undertake the land to be managed by PT PHP. The areas are 17 CDE, 18 ABCDE, ABCDE 19, 20 ABC, 21C. The agreement effective in 1 November 2010.
PT DLI. Based on observations document these companies already have a valid evidence of ownership of the work area and there are no significant land conflicts and disputes.
2 No replacement of primary forest or any area containing HCV since November, 2005
The companies have identified high conservation values (HCV), documented and consulted to stakeholders. Based on the results of HCV identification and legal documents owned by the √ companies, there is no clearing of primary forest area and the HCV area since November 2005.
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3 No labour dispute that are not being resolved through an agreed process
Based on stakeholders consultation to Disnaker (Labour Agency) and employees interviewing, and also companies records and there is no conflict and dispute of labor (workers) which unresolved. The √ companies already have a mechanism to resolve the conflict by working through a process of consensus.
4 No evidence of non compliance with law in any of the non certified holding
Based on stakeholders consultations and documentation assessment that PT STP, PT GMP, PT PHP and PT DLI there was no evidence of non compliance against laws or regulations. And both companies demonstrated the appropriate documents which supported comply to laws such as:
1. Location Permits : PT STP: Head of Seruyan No. 55 of 2004 – dated 10/4/2004 – size: 19,202 ha. – Fourth dictum: shall submit application for the release of forest area to Minister of Forestry in Jakarta. Head of Seruyan No. 268 of 2006 – dated 06/11/2006 – size: 709 ha (amendment to Decree of Head of Seruyan No. 255 of 2007 dated 17/9/2007 – size 790 ha).
PT GMP There is location permit from Head of national land agency Pasaman by decree No 402.1582 / BPN-1996 about location permit for PT Gersindo Minang Plantation (GMP) dated December, 14 1996 covering 3,600 Ha in Tanjung Pangkal village, Pasaman subdistrict, Regional II district and complete with location map.
PT PHP
√ There is 2 (two) document of location permit PT Permata Hijau are issued by Head of National land agency Pasaman, as follow : a. PHP Unit I Decree of Head of National land agency Pasaman No 402.1144 / BPN-1995 about location permit for PT Permata Hijau dated October, 20 1995 covering 3,850 Ha in Pasaman subdistrict, Regional II district and complete with location map. b. PHP Unit II Decree of Head of National land agency Pasaman No 402.103 / BPN-1998 about location permit for PT Permata Hijau dated January, 24 1998 covering 1,400 Ha (core) and 2,118 Ha (smalholder) in Malagi village, Pasaman subdistrict and Sikilang village, Lembah Melintang subdistrict, Regional II district and complete with location map.
PT DLI: Decree of North Sumatra Governor Number: 593.41/2898/1989 dated November, 30 1989 about the extension of Permit Location / Provision of Land For Rubber and cacao. PT Daya Labuan Indah covering ± 5,394 Ha in Negeri lama and tanjung selamat villages, Bilah hilir and Kampung Rakyat subdistrict, Labuhan Batu District. North Sumatra Province.
2. Plantation Business Permits (IUP): PT STP PT STP have Plantation Business Permits based on Regent decree No No. 525/109/EK/2007 dated
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March, 13, 2007 covering area 19,911 Ha
PT GMP PT GMP have Plantation Business Permits by Plantation Business Registration License Nomor : 207/Menhutbun-VII/2000 dated March, 10 2000 is issued by Forestry and Plantation Agency
PT PHP PT PHP have Plantation Business Permits is issued by Indonesia investment coordinating board based oon decree No 425/T/PERTANIAN/2005 about Plantation Business Permits dated June, 01, 2005
PT DLI Plantation Business Permits based on Labuan Batu Regent Decree No. 180/100/Huk/2013, dated March 28, 2013, to PT DLI for palm plantation business in Sei Tampang village, Bilah Hilir subdistrict and Palm processing business with capacity 30 Ton FFB/hours in Pangkatan village, Pangkatan subdictrict, Lahan batu district
3. Land Use Title Certificate PT STP: There is an introductory list Number 1675.540.42.2006 from Head of Regional Office of the National Land Agency of Kalimantan Tengah Province dated September 26, 2006 which was addressed to the head of National Land Agency in Jakarta, the substance was the application for leasehold on behalf of PT Sarana Titian Permata which has been considered for approval on an area of 19,226 ha with a term of 35 years because the business has met the juridical and physical requirements.
PT GMP: Decree of Agrarian Affairs Ministry / Head of National Land Agency Number: 78/HGU/BPN/97 dated July 15, 1997 about land use title for land in Pasaman district, West Sumatra, stated that PT GMP was given land use title for 30 years covering 3,600 Ha in Pasaman subdistrict, Pasaman district, West Sumatra,
PT PHP: Decree of Head of National Land Agency No 65/HGU/BPN/2004 dated October, 4 2004 about land use title for land in Pasaman district, West Sumatra, stated that PT PHP was given land use title for 30 years covering 1,600.725 Ha in Luhak Nan Duo dan Sasak Ranah Pesisir subdistrict, West Pasaman district, West Sumatra Decree of Head of National Land Agency No 76/HGU/BPN/2004 dated October, 4 2004 about land use title for land in Pasaman district, West Sumatra, stated that PT PHP was given land use title for 30 years covering 1,014 Ha in Luhak Nan Duo dan Sasak Ranah Pesisir subdistrict, West Pasaman district, West Sumatra,
PT DLI There is available, land use title No 29/HGU/BPN/92 dated December, 24 1992 covering area 4,694.5 Ha and valid until December, 31 2022.
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3.5. Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy Positive Components.
3.5.1. Identification of Findings, Corrective Actions and Observations at Pre-Assessment (ST-1)
During the Pre-assessment (ST1), (5) nonconformities were assigned against Major Compliance indicators, (1) nonconformity were assigned against Minor Compliance Indicators, (8) opportunities for improvement were identified. Further explanation of the non-conformities raised and corrective actions taken by the company are provided in this section. The company prepared a corrective action that was reviewed and accepted by MUTU and corrective actions taken to close all non-conformities shall be verified during next assessment.
CAR Ref Std Dead Date Findings Location Grade Corrective Actions Observation Status No RSPO Line Closed 2012.01 Major Record of Response to Kumpai Major Prior to The company must present The record is already Closed 5/6/2012 1.1.2 Information Division ST2 the record evidence for available. every response given to Example: a letter of response Insufficient evidence to prove information request Number 005/ANI-SBS/VII/2011 that Kumpai Division has (outgoing logbook) authorized by Division recorded every response given Manager on 15 July 2011 sent to information requests into the to Small Taxpayers Office of outgoing logbook. Singkawang in relation to the data of the value of coordinate points of PBB (Land & Building Tax) object in the plantation sector for PT. ANI Sambas. 2012.02 Minor Evaluation on Legal Estate minor ST2 ANI Sambas must review the 4th Revision of the List of Legal Closed 6/6/2012 2.1.1 Requirements document of Law Register to Provisions and Regulations the evaluation on related rules ensure all related legal and Law for Environmental (Law Register) has not yet requirements have been Subject dated 1 May 2012, covered the studies on the legal evaluated. page 64, in which inserted a requirements included in the Regulation of Agriculture Appendix of the Regulation of Ministry (Permentan) No. Agriculture Ministry No. 14/Permentan/PL.110/2/2009, 14/Permentan/PL.110/2/2009. regarding the Guidelines to the Example: different criteria of Utilization of Peat Land for peat land possible for cultivating Cultivation, specified in Article oil palm, the techniques used for 1, 3, and 4. using the peat land, etc. SPO – 4006a.4 Page 47 Prepared by Mutuagung Lestari for PT. Agronusa Investama - Agronusa Investama POM
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CAR Ref Std Dead Date Findings Location Grade Corrective Actions Observation Status No RSPO Line Closed 2012.03 Minor Environmental Analysis System Estate Major ST2 ANI Sambas shall seek to ANI Sambas has presented Closed 6/6/2012 2.1.2; – PT. ANI Sambas keeps a consistently implement the the proof of evaluation result Major document of environmental established system. of the implementation of the 5.3.2; analysis system that covers the following programs: Major stages of identification process, (1) The use of 16,225 liter of 8.1.1 activity program and planning, Gliphosat during 2011, and evaluation of from the targeted amount implementation result. However, of 20,435 liter (4,210 liter a proof of its consistent reduced – 21%) implementation is not yet (2) A 75.6 ton target of available. reducing waste materials (30% less than the volume Example, no proof of evaluation until 2011) – this program is available for the following has not yet been executed programs: due to the difficulty in (1) Reducing the use of obtaining the transporting glyphosat to as low as 2% parties. during 2011 by not spraying herbicides on to riparian belt, by cultivating LCC, and by cultivating beneficial plants on unoccupied areas and by applying empty bunches on estate land. (2) Reducing the garbage pile at the Landfill (TPSA) as much as 30% in the year 2011 by practicing the recycle program; to make use of waste resulted from plastic, metal and paper materials.
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CAR Ref Std Dead Date Findings Location Grade Corrective Actions Observation Status No RSPO Line Closed 2012.04 Major Safety Patrol – a safety patrol Estate Major ST2 The company shall review There is a Notice of Estate Closed 6/6/2012 4.7.1 system is available to ensure the effectiveness of safety Manager’s Policy dated 1 May that the workers comply with the control. 2012 in which it is stated that company policy on the use of “to those of employees found PPE (Personal Protective not wearing PPE during work Equipment), however, the hours shall be given a letter of finding showed that there are reprimand, a final warning, still a number of harvesters in and an employment Block 6B not using PPE. termination, in accordance with the Statue No. 13 year 2003”.
2012.05 Major Domestic waste management Estate major ST2 The company must review ANI Sambas has presented a Closed 6/6/2012 5.3.1 – a domestic waste the procedure and Mutual Working Agreement management has not yet been regulations regarding the (SPK) with Mr. Norton Smt consistently practiced in terms domestic waste (contractor), a local resident of of sorting the organic waste management. Morgosari Sub Village, Sepak from inorganic one, starting from River-Subah dated 18 May the waste/garbage dump in 2012. This SPK is settled to housing complex and office help provide the community buildings, to the landfill site with the decent garbage dump (TPSA), which refer to the in 12 points, each consists of 3 document of Program and Plan (three): organic dumps, of Environmental Management inorganic dumps, and Activity and the Statue No. 18 hazardous chemical waste year 2008. dump. Example: it was found that the organic waste was dumped into An OFI is issued – to be the same area of those consulted with Environmental inorganic waste at the landfill Agency. (TPSA)
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CAR Ref Std Dead Date Findings Location Grade Corrective Actions Observation Status No RSPO Line Closed 2012.06 5.6.3; Evaluation on the result of Estate major ST2 ANI Sambas must present The organization has Closed 7/6/2012 8.1.1 environment test/assessment the proof of evaluation result presented the weekly program – There is a record of the result and all actions taken for the of generator and boiler of ambient air monitoring in the result of environmental test maintenance (cleaning the location of POM Employee that deviates from the bottom part of the boiler and Camp, showing that the content applicable quality standard. the boiler tubes) until 6 June of sulfur dioxide (SO2) in that 2012 as one of the efforts to location was far higher than the control the emission of sulfur allowed level of Quality dioxide (SO2) to the air. Standard (Report 542/AL/V/2011). However, no (The Organization estimated proof is available to confirm the that the excess amount of SO2 execution of both evaluation and in the air is proportional to the corrective actions. long-hour operating duration of both generator and boiler.
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3.5.2. Identification of Findings, Corrective Actions and Observations at Main Assessment (ST2)
During the Main-assessment (ST2), (1) nonconformity were assigned against Major Compliance indicators, (1) nonconformity were assigned against Minor Compliance Indicators, (5) opportunities for improvement were identified. Further explanation of the non-conformities raised and corrective actions taken by the company are provided in this section. The company prepared a corrective action that was reviewed and accepted by MUTU and corrective actions taken to close all non-conformities shall be verified during next assessment.
CAR Time Closing Ref Std Finding Area Grade Corrective Action Observation Status No Limits Date 2012.07 Major Compliance with the regulations – Estate major 8 ANI Sambas must ensure that 21/06/2012 Closed 21/6/2012 2.1.1 there are still some diesel fuel August there is no direct Proofs of corrective actions overspill from a tractor that needs 2012 contamination resulted from presented: repair, which resulted in the direct hazardous waste and /or 1. Cleaning the diesel fuel overspill contamination to the environment hazardous materials to contaminated soil in front of (soil). The repair takes place in the environmental medias (soil Kumpai workshop. (Evidence: North Region Workshop. This and water). 01) incident is in accordance with the Government Regulation No. 18 2. Relocate the tractor to internal year 1999 jo. Government workshop division, where the Regulation no. 85 year 1999. floor in water-proof and provides reservoir at the bottom part of the tractor. (Evidence: 01) 3. Provide the training on the management of hazardous material waste spillage for workshop employees, storage room keepers, and generator box keepers. (Evidence: 02)
The Organization has also presented the Regulation of Environment Hygiene in the workshop area dated 9 June 2012,
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CAR Time Closing Ref Std Finding Area Grade Corrective Action Observation Status No Limits Date approved by Division Manager of PT. Agronusa Investama Sambas.
This policy refers to the Government Regulation No. 18 year 1999 regarding the management of hazardous material waste.
2012.08 Minor Compliance with the required OHS Estate minor S-1 ANI Sambas must ensure that 21/06/2012 Closed 21/6/2012 4.7.6 and First Aid Emergency program – all workers have and wear a ANI Sambas has presented the 3 (three) spray workers in Block proper PPE (Personal Minutes of PPE Hand over dated 11 50E were identified wearing the Protective Equipment) and June 2012, to the following parties: inappropriate boots, and that there must supply with the complete Mahasah (Spraying division 2 was an already expired medication set of valid First Aid Phase5), Herman (Spraying (Rivanol) since April 2012 in the Emergency equipment. Division 2 phase 5), and Maspuad First Aid box in North Region (Spraying Division 2, Phase 5) workshop. The evidence to ensure the use of PPE is in a form of PPE Daily Monitoring, for example; the monitoring done by Field Conductor (Sudirman) on 12 June 2012
Proof of the revoke and replacement of expired medicine in a form of a Minutes dated 11 June 2012, received by Mechanic Chief.
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3.5.3 Opportunity for Improvement
Ref Std No Description RSPO 1. 1.1 Information distribution – There is an evidence that ANI Sambas has delivered the report of activity and scheme development budgeting realizations to all partner Cooperative Units. However, it still needs to be ensured if the substances of the report are already well-understood and well-accepted by the partners.
2. 4.4 The management of Riparian Belt – The entire area established as riparian belt are advised to be cultivated with woody plants to be able to restore its function in the process of soil and water conservations.
3. 5.3 The control of domestic waste – In relation to the inorganic waste dump through landfill site, it is advisable that the company seek for advise and consult with related institutions and implement the program plan of waste reduction.
Clinic waste record – The organization must pertain a consistent way of listing down the types of waste in written form, and must provide the record format detailing the income, the expense, and the balance.
4. 5.6 Record of program implementation – ANI – POM must ensure that the entire records of program implementations are available and well-maintained, including the records of the regular maintenance of generators and boilers.
3.5.4 Noteworthy Positive Components
No Ref Std Descriptions 1. The company has demonstrated efforts significantly to make improvement upon Stage-1 audit findings.
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3.6 Summary of Arising Issues from Public, Management and Auditor Response
Public Issues Management Responses Auditor Responses (Institution/ NGO/Community) Head of Beringin Village 1. Verified on criteria Minor 6.8 and result of 1. The company gave the opportunity to local residents to interview with spray workers in Block 50E who work in the company. are all local residents of Semanga Village. 2. The company often holds gathering sessions with the 2. Verified on criteria Major 6.2 local community. 3. Verified on criteria 6.11. 3. During 2010 and 2011 the company has given supports and assistance for the village community hall. 4. The result of field visit showed that the riparian 4. There are cultivations in the area of riparian belt of 4. Based on the map of riparian belt management, belt of Senapis River is managed as the area Senapit river for cultivating year of 2006. Senapit River is located inside the Scheme free from chemical use. Both sides of the riparian are covered by young shrubs, and the auditor Estate of Cempaka Biru (Sajingan Village), not from MUTU has suggested to immediately in Beringin Village. execute the rehabilitation program by replacing
with woody plants (OFI#2012.09). The Head Of Cooperatives Unit of Cempaka Biru 1. The company is not transparent enough in delivering 1. Transparency has been practiced by the 1. Refer to OFI #2012.08 the scheme development, including the evaluation management, through its staff or scheme result in accordance with the agreed settlement. representative in each Cooperative unit. A written evidence has been submitted in details in a form of 2. There are still unaccomplished agreement settled Minutes. between the company and the community, in relation to 2. The condition of the area indicated in Block P and O 2. Field observation to Block P and Block O, the the reforestation of the area in Block P and O Scheme of Kumpai Division (Sajingan Village) is in the outer condition of borderline area, has naturally refer to the agreement in 2008 Article 3 paragraph 1. part of cadastral map of PT. AGRONUSA converted the area into natural forest.
INVESTAMA, and the status is no longer under the
3. The transportation facility is not satisfactory. management of the company.
3. The transportation service provided for employees is 3. The result of an interview with spraying division
satisfactory and meets the expectation with adequate in Block 50E indicated that the condition of the
safety. hauler is satisfactory and met the expectation.
4. There is a proof on the monthly session held with
groups of smallholders scheme for the purpose 4. The company conducted a monthly session with of dissemination. Please refer to criteria 6.1 smallholders scheme.
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Public Issues Management Responses Auditor Responses (Institution/ NGO/Community) The Head of Subdistrict Sajad. 1. The company has given several aids to the community; 1. So far the supports expected have been in forms of 1. Company’s contributions to the society had been however, it is recommended that the company can physical aid and financial support, given that the verified on criteria 6.11 come up with the kind of support that can empower company running the program as agreed and as each one of the local communities actively. For requested by the community. In the future, the example, productive economy training for the local planning of social program will be involving several community, fruit planting program on the river banks parties. CSR has been running on the right track. 2. The CSR program conducted is advised to be more 2. The company has been relying on the local grocery community-centered, such as providing clean water suppliers for daily needs. supply for local residents 2. Refer to the explanation of criteria 6.11.
3. The company is advised to give priority to local people
to take parts in bidding for local supplier 3. Verified on criteria 6.11. The Head of Semanga Village / Chief of Sentama Lestari Cooperative Unit. 1. Verified on criteria 6.11. 1. The company has supported the village in form of road constructions to connect Senabah Sub Village with Setabah Sub Village and Semangkuan Sub Village. 2. Verified on criteria 4.4; 5,1; and 5.6, related to 2. Environmental audit has been conducted by environmental check Environmental Agency on a regular basis. 3. Based on the company monitoring result, no 3. The result of the interview and the field 3. There were protected plant species around the protected plant species (Jelutung) found in the observation confirmed that jelutung plants (Dyera plantation, such as Jelutung. HGU area of PT. AGRONUSA INVESTAMA, costulata) have not been found in the inner area. the entire areas have been cultivated with oil MUTU auditor has recommended to do the palm. cultivation on the riparian belt. (OFI# 2012.09). The people of Senabah Sub Village. 1. The company has distributed the PPE to the workers. Clear enough. 1. Verified on criteria 4.7. 2. The company provides a Speed Boat for emergency 2. Verified on criteria 6.5. situation such as taking the sick to nearest health facility. 3. Verified on criteria 6.5 and criteria 6.11. 3. The company has given supports to the education by supplying schools with books, chairs, tables and computer sets.
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4.0 CERTIFIED ORGANISATION'S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
4.1 Formal Sign-off of Assessment Findings
Hereunder sign by management representative from inspected company to acknowledge a field assessment and agree for all content explained in this assessment report, included of non-compliance findings.
Signed on behalf of:
PT Agronusa Investama Head of Sustainability Mutuagung Lestari Lead Auditor
Simon Siburat Deni A. Novendi Friday: 08/06/2012 Friday: 08/06/2012
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APPENDIXES
Appendix 1. List of Stakeholder Contacted in the RSPO Certification Process
Form of Date of No Institution/NGO/Community Address Phone/Email Contact Contact 1. Forestry and Plantation Agency, Jl. Suka Ramai, Sambas. Telp: (0562) By Post May 21st, 2012 District of Sambas. 391236 Fax. (0562) 391236 2. Transmigration and Manpower Jalan Pembangunan, Telp: (0562) By Post May 21st, 2012 Agency, District of Sambas Sambas 392369 fax (0562) 393140 3. Environmental Institute (BLH), Jalan Suka Ramai, Sambas Telp: ( 0562 ) By Post May 21st, 2012 District of Sambas 3305326 4. The National Land Agency Jl.Pembangunan No.87 Telp: By Post May 21st, 2012 (BPN) District of Sambas Sambas (0562)392810, 5. Institute of Rural Community Jln. Pembangunan, Dusun By Post May 21st, 2012 Development (GAPEMASDA) Sebenua No. 33, Sambas 6. Head of Sub-District Sejangkung 085213801803 Invitation letter May 21st, 2012 Sejangkung 7. Head of Sub-District Sajad Sambas 085252512226 Invitation letter May 21st, 2012 8. Head of Semanga' Village Semakuan 081345445447 Invitation letter May 21st, 2012 9. Head of Beringin Village Jambu 081352418941 Invitation letter May 21st, 2012 10. Head of Sepantai Village Sepantai 081345111982 Invitation letter May 21st, 2012 11. Head of Sabung Village (Pjs) Tebas 085211318826 Invitation letter May 21st, 2012 12. Head of Beringin Sub-Village Jambu 081352186700 Invitation letter May 21st, 2012 13. Head of Sabung Sub-Village Sabung 081256140358 Invitation letter May 21st, 2012 14. Head of Farmers Group, Sepantai 081345111982 Invitation letter May 21st, 2012 Sepantai Village 15. Head of Farmers Group, Senabah Invitation letter May 21st, 2012 Senabah Sub-Village 16. Head of Farmers Group, Semangkuan Invitation letter May 21st, 2012 Semakuan Sub-Village, Semanga’ Village 17. Head of Farmers Group, Beringin Invitation letter May 21st, 2012 Beringin Village, Sajad Sub- District (Head Of Cooperatives Unit of Cempaka Biru) and also covered for Local NGO. 18. Head of Farmers Group, Desa Semanga Invitation letter May 21st, 2012 Semanga’ Village, Sejangkung Sub-District
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Appendix 2. Assessment Plan
DATE 04 – 09 June, 2012 TIME PROCESSES / CLAUSES TO BE AUDITED AUDITOR PLANNED ACTUAL 04.06.2012 04.06.2012 Travelling 07.00-09.00 07.00-09.00 Travelling from Jakarta to Pontianak All TEAM 09.00-16.00 09.00-16.00 Travelling from Pontianak to PT ANI – Sambas 16.00-17.00 16.00-17.00 Opening Meeting
05.06.2012 05.06.2012 08.00-12.00 08.00-12.00 Public Consultation ALL TEAM 12.00-14.00 12.00-14.00 Lunch/Pray
14.00-17.00 14.00-17.00 Documentation Review e.g. Compliance with applicable laws and regulations (2.1) Documentation review e.g. Commitment to transparency (1.1;1.2) DEN
Basic Information, Commitment to long-term economic and financial viability (3.1) Use of appropriate best practices by growers and millers MES (4.1; 4.2; 4.3)
Compliance with applicable laws and regulations ( 2.2; 2.3) Use of Responsible consideration of employees and of individuals and communities affected by WSN growers and mills (6.1; 6.2;6.3; 6.4)
06.06.2012 06.06.2012 Documentation Review e.g. 08.00-11.00 08.00-11.00 Use of appropriate best practices by growers and millers (6.5; 6.6; 6.7), WSN
Environmental responsibility and conservation of natural resources and biodiversity (5.1; 5.2; 5.3), Responsible development of new plantings (7.1; 7.3) DAN
Use of appropriate best practices by growers and millers (4.4; 4.5; 4.6) Responsible development of new plantings (7.4; 7.2) MES Lunch/Pray
12.00-14.00 12.00-14.00 Environmental responsibility and conservation of natural resources and biodiversity (5.4; 5.5; 5.6) 14.00-17.00 14.00-17.00 Commitment to continuous improvement in key areas of activity (8.1) and SCCS DAN Use of appropriate best practices by growers and millers (4.7; 4.8), Commitment to continuous improvement in key areas of activity (8.1) MES Use of appropriate best practices by growers and millers (6.5; 6.6; 6.7), Commitment to continuous improvement in key areas of activity (8.1) WSN
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DATE 04 – 09 June, 2012 TIME PROCESSES / CLAUSES TO BE AUDITED AUDITOR PLANNED ACTUAL 07.06.2012 07.06.2012 08.00-17.00 08.00-17.00 Site Tour Operational control of PT ANI - Sambas (4.1; 4.2; 4.3; 4.4; 4.6; 4.7; 4.8; 5.2; 5.5; 6.1; 6.2; 6.3; 6.4;
6.5; 6.6; 6.7; 6.8; 6.9; 6.9; 6.10; 6.11): HCV area, Stakeholder meeting/interview at village A, B, C, etc. Estate workshop, warehouse, safety (EPR), manuring, spraying, harvesting. Nursery, Land DEN/MES/WSN Preparation, land application, Water and Land Conservation.
Mill of PT ANI-Sambas (4.1;4.4;4.7; 5.3; 5.4;5.6): weighting of fresh fruit bunch (FFB), grading areas, loading ramp, sterilizer, clarifier, pressing areas, boilers, CPO storage, drainages, safety (EPR), liquid DEN/MES/WSN waste pond, workshop, and warehouse, and Supply Chain implementation.
08.06.2012 08.06.2012 08.00-12.00 08.00-12.00 Preparing CAR 12.00-14.00 12.00-14.00 Lunch/Pray ALL TEAM 14.00-17.00 14.00-17.00 Closing Meeting at Estate Office
09.06.201 2 09.06.201 2 08.00-12.00 08.00-12.00 Travelling to Jakarta ALL TEAM
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Appendix 3. Glossary AMDAL : Environmental Impact Analysis (EIA) ANI : Agronusa Investama APD : Personal Protective Equipment (PPE) BT : Longitude (East) B3 : Toxic and Hazardous Materials BOD : Biological Oxygen Demand CPO : Crude Palm Oil CBD : Convention on Biodiversity DLI : Daya Labuhan Indah GMP : Gersindo Minang Plantation HGU : Operational Land Use Title IUP : Plantation Licensee Permit IPAL : Effluent Management Plant JAMSOSTEK : Manpower Social Insurance K3 : Health and Safety Work KER : Kernel Extraction Rate LC : Land Clearing LS : Latitude (South) NKT : High Conservation Value OER : Oil Extraction Rate P2K3 : Health and Safety Organisation Structure PHT : Integrated Pest Management PHP : Permata Hijau Pasaman PK : Palm Kernel PKB : Collaborative Contract Agreement PKO : Palm Kernel Oil PKS : Palm Oil Mill RKL/RPL : Environmental Management and Monitoring Plan RSPO : Rountable on Sustainable Palm Oil SOP : Standard Operating Procedure STP : Sarana Titian Permata TBS : Fresh Fruit Bunch (FFB) UKL/UPL : Environmental Management and Monitoring Strategy UMSP : Minimum Wage on Plantation Sector
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