Regular Meeting of the Board of Directors/Commissioners Wednesday, February 22, 2017, 2:00 P.M
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REGULAR MEETING OF THE BOARD OF DIRECTORS/COMMISSIONERS WEDNESDAY, FEBRUARY 22, 2017, 2:00 P.M. NOPFMI Agenda Regular Meeting of the Board of Directors New Orleans Public Facility Management, Inc. Wednesday, February 22, 2017, 2:00 PM AGENDA I. Call to Order by Chairman – Roll Call II. Approval of NOPFMI Board Meeting Minutes of January 25, 2017 III. Finance & Audit Committee A. Contracts Professional/Request for Proposal/Public Works: 1. Hunt Telecommunications, LLC – Primary Internet and Secondary Telephone PRI Services IV. Sales & Marketing V. Other Business VI. Next Regular Scheduled Meeting: Wednesday, March 22, 2017 at 2:00 PM VII. Motion to Adjourn NOPFMI Minutes MEETING MINUTES OF THE BOARD OF DIRECTORS NEW ORLEANS PUBLIC FACILITY MANAGEMENT, INC. A Meeting of the New Orleans Public Facility Management, Inc. was held on Wednesday, January 25, 2017 in the Board Room at the Ernest N. Morial Convention Center – New Orleans, 900 Convention Center Boulevard, New Orleans, Louisiana. Vice Chairman Bray called the meeting to order at 2:00 p.m. and asked for a roll call. The results were as follows: Jay H. Banks Absent Dottie Belletto Present Robert Bray Present Alfred L. Groos Present Ronald Guidry Present Robert Hammond Present Eddie Jacobs Present Steve Pettus Present Bonita Robertson Absent Melvin J. Rodrigue Absent Michael Smith Present The total number present at roll call was nine (9). Vice Chairman Bray requested a motion to approve the NOPFMI Board Meeting Minutes of December 28, 2016. Director Berni moved approval, seconded by Treasurer Pettus. Motion approved with no additions, corrections, deletions or changes noted. Treasurer Pettus moved approval that the contract with Clean Force, LLC for Janitorial Supplies. Motion seconded by Director Jacobs. Motion approved. Treasurer Pettus moved approval that the contract with Economical Janitorial & Paper Supplies, LLC Janitorial Supplies. Motion seconded by Director Jacobs. Motion approved. Director Berni moved approval that the contract with Rite Choice Uniforms, Inc. for Uniforms. Motion seconded by Treasurer Pettus. Motion approved. Director Guidry moved approval that the contract with Basic Supply, LLC for Electrical Supplies. Motion seconded by Director Jacobs. Motion approved. 1 Director Guidry moved approval that the contract with Nu-Lite Electrical Wholesalers for Electrical Supplies. Motion seconded by Director Jacobs. Motion approved. Director Guidry moved approval that the contract with Wesco Distribution for Electrical Supplies. Motion seconded by Director Jacobs. Motion approved. Director Jay Banks entered the meeting at 2:06 p.m. Mrs. Elaine Williams gave the Sales & Marketing and Communications reports in Mr. Tim Hemphill’s absence. Director Hammond moved approval of the Ratifications of Documents for December 2016 with Sterling Wellness Solutions to provide Health Management Services. Motion seconded by Director Belletto. Motion approved. Director Bonita Robertson entered the meeting at 2:11 p.m. With no other business to come before the Board, Vice Chairman Bray asked for a motion to adjourn. Director Berni moved adjournment, seconded by Treasurer Pettus. Motion approved and the meeting adjourned at 2:12 p.m. ATTEST: ____________________________________________ AL GROOS, SECRETARY :dj 2 Finance & Audit Committee Hunt Telecommunications, LLC NEW ORLEANS ERNEST N. MORIAL CONVENTION CENTER CONTRACT AUTHORIZATION – Page 1 of 2 1 Contract Number & Type of Contract: C-864 Service 2 Contract Title: Primary Internet and Secondary Telephone PRI Services 3 Contrac tor Information: Hunt Telecommunications, LLC 106 Metairie Lawn Drive, Suite 200 Metairie, LA 70001 4 Local Office: Hunt Telecommunications, LLC is a Louisiana based business. 5 Contrac t Term: One (1) Year March 17, 2017 to March 16, 2018 6 Contract Amount: $9,996.00 Monthly Fee plus 5% telecommunication fee 7 Pricing Details: Primary Internet Services $9,000.00 per month Secondary Telephone PRI Services $950.00 per month Two (2) ADSL lines $46.00 per month 8 Budget: This service is included in the approved 2017 Operating Budget for Network Data Systems. 9 Terms: Contract Extension based on the same terms and conditions NEW ORLEANS ERNEST N. MORIAL CONVENTION CENTER CONTRACT AUTHORIZATION – Page 2 of 2 C-864 Service 10 Contrac t His tory : Project let out for public bidding in 2011 Contract originally executed in March 2011 Contract executed for One (1) base year and Four (4) renewal options Contract previously held by Integrated Data Systems, LLC and was re-assigned to Hunt Telecommunications, LLC in 2015 Contract was extended annually following the fourth renewal option expiration Base Year and Options 1-4: Monthly fees totaled $9,950.00 2016 Contract Extension: Monthly fees totaled $9,996.00 Sales & Marketing Booking & Occupancy Report Occupancy Report 4,380 Total Available Hall Days Definite as of 1/31/17 3500 67.1% 3000 55.7% 63.3% 2500 46.6% 53.0% 2000 46.1% 39.1% 39.5% 1500 25.7% 1000 23.0% 500 0 2017 2018 2019 2020 2021 Definite as of 1/31/16 Definite as of 1/31/17 1 Occupancy Report 4,380 Total Available Hall Days Definite and Tentative as of 1/31/17 3500 67.6% 3000 67.2% 67.4% 64.3% 65.1% 57.7% 2500 64.6% 55.9% 64.2% 2000 45.4% 1500 1000 500 0 2017 2018 2019 2020 Definite and Tentative as of 1/31/16 Definite and Tentative as of 1/31/17 2021 2 Occupancy Report Definite Occupancy Change | Definite and Tentative Occupancy Change Definite as of 1/31/17 4000 3500 11.4% 16.6% 3000 13.9% 2500 20.4% 2000 16.6% 1500 1000 500 0 2017 2018 2019 2020 2021 Definite as of 1/31/16 Definite as of 1/31/17 Definite and Tentative as of 1/31/17 4000 3500 -0.5% 9.7% 18.8% 3000 8.4% 2500 -0.4% 2000 1500 1000 500 0 2017 2018 2019 2020 2021 Definite and Tentative as of 1/31/16 Definite and Tentative as of 1/31/17 3 Occupancy Report Definite Occupancy Change | Definite and Tentative Occupancy Change Definite as of Definite as of Definite as of Definite as of YEAR 1/31/16 1/31/17 +/- 1/31/16 1/31/17 +/- 2017 2441 2947 506 55.7% 67.1% 11.4% 2018 2043 2771 728 46.6% 63.3% 16.6% 2019 1712 2322 610 39.1% 53.0% 13.9% 2020 1128 2018 890 25.7% 46.1% 20.4% 2021 1007 1737 730 23.0% 39.5% 16.6% Year to Year Definite and Tentative Occupancy Changes HALL DAYS PERCENTAGE Definite and Definite and Definite and Definite and Tentative as of Tentative as of Tentative as of Tentative as YEAR 1/31/16 1/31/17 +/- 1/31/16 of 1/31/17 +/- 2017 2960 2950 -10 67.6% 67.2% -0.4% 2018 2852 2830 -22 65.1% 64.6% -0.5% 2019 2529 2953 424 57.7% 67.4% 9.7% 2020 2455 2818 363 55.9% 64.3% 8.4% 2021 1987 2818 831 45.4% 64.2% 18.8% 4 Summary of Definite Event Updates Changes Made in January 2017 Event Dates Space Hall Days Attendance Room Nights Change Status KeHE Distributors 02/03/17 - 02/09/17 Great Hall, B-1, B-2, C 23 1,800 2,290 Changed MI Dates Krewe of Orpheus 02/22/17 - 02/28/17 Halls F, G, H, I-1, I-2 [NOT] 14 7,000 500 Updated Dates RES/CON New Orleans 03/04/17 - 03/10/17 Great Hall, B-1, B-2 20 700 1,500 Updated Hall Aircraft Electronics Association 03/11/17 - 03/16/17 Great Hall, B-1, B-2 17 1,600 2,325 Updated Hall City of New Orleans, Office of Homeland Security 05/16/17 - 05/18/17 Hall H 3 400 0 Tentative to Confirmed LSU Health Sciences Center-Pre-Commencement Ceremony 05/17/17 - 05/17/17 [BRII] 0 700 0 Tentative to Confirmed LA Department of Education-Teacher Leader Summit 06/05/17 - 06/09/17 Halls H, I-1 [BRII] 10 5,200 3,500 Tentative to Confirmed Great Hall, B-1, B-2, C, D, E, F Essence Festivals Llc 06/23/17 - 07/05/17 79 25,000 35,000 Updated Halls [NOT] Halls D, E, F, G, H, I-1, I-2, J Beachbody, LLC 07/09/17 - 07/16/17 64 25,000 22,000 Updated Hall [BRII] [NOT] Louisiana Hospitality Foundation Gala 08/17/17 - 08/17/17 [BRII] 0 500 0 Tentative to Confirmed Farm to Table/Chefs Taste Challenge 09/03/17 - 09/10/17 Great Hall, B-1 16 500 250 Tentative to Confirmed The Roman Catholic Archdiocese of New Orleans-World 10/20/17 - 10/22/17 [BRII] [NOT] 0 2,300 0 Tentative to Confirmed Youth Day International Carwash Association, Inc- Splash 2017 10/22/17 - 10/25/17 The Great Hall 4 3,000 1,680 Tentative to Confirmed NetChex Conference 10/25/17 - 10/27/17 [BRII] 0 400 180 Updated Dates Krewe of Apollo 01/12/18 - 01/13/18 [NOT] 0 300 0 New Booking Rock N Roll Mardi Gras Marathon 02/28/18 - 03/04/18 Halls I-2, J 10 20,000 2,000 Changed Halls National Safety Council 04/10/18 - 04/13/18 Hall E 4 300 425 Updated Dates Gideons International 07/26/18 - 07/27/18 Great Hall, B-1, B-2, D 8 4,000 5,985 Updated Halls The Boeing Company-2019 Supplier of the Year 04/12/19 - 04/19/19 The Great Hall 8 400 525 Tentative to Confirmed Great Hall, B-1, B-2, C, D, E, F, Coverings 04/09/20 - 04/28/20 227 20,000 14,000 Updated Halls G, H, I-1, I-2, J American Petroleum Institute 05/09/20 - 05/15/20 Halls E, F, G [BRII] 15 2,000 3,380 Tentative to Confirmed 5 Summary of Definite Event Updates Changes Made in January 2017 (continued) Event Dates Space Hall Days Attendance Room Nights Change Status International Workboat Show 12/11/20 - 12/21/20 Great Hall, B-1, B-2, C, D, E, F, G 87 14,000 4,565 Removed Days International Workboat Show 11/26/21 - 12/06/21 Great Hall, B-1, B-2, C, D, E, F, G 87 14,000 6,215 Tentative to Confirmed Southern Council of Optometrists- Annual SECO Congress 03/06/22 - 03/14/22 Great Hall, B-1, B-2, C 36 6,300 10,017 Tentative to Confirmed Halls G, H, I-1, I-2, J [BRII] National Minority Supplier Development Council 10/24/22 - 11/02/22 37 6,000 6,014 Tentative to Confirmed [NOT] International Workboat Show 11/25/22 - 12/05/22