JOHNSON COUNTY COMMUNITY COLLEGE 12345 College Boulevard Overland Park, Kansas
Meeting--Board of Trustees
Hugh Speer Board Room, 137 General Education Building August 16, 2018 – 5:00 p.m.
AGENDA
I. CALL TO ORDER Dr. Cook
II. PLEDGE OF ALLEGIANCE Dr. Cook
III. ROLL CALL AND RECOGNITION OF VISITORS Dr. Cook
IV. AWARDS AND RECOGNITIONS Dr. Sopcich A. 2018-2019 JCCC Kansas SBDC Businesses of the Year • KC Restoration – Emerging Business of the Year • Angel Competition Bikinis – Existing Business of the Year
V. OPEN FORUM Dr. Cook
VI. COLLEGE LOBBYIST REPORT Mr. Carter
VII. 2018-2019 BUDGET PUBLIC HEARING (p 1) Dr. Cook
VIII. COMMITTEE REPORTS AND RECOMMENDATIONS
A. Audit (pp 2-4) Dr. Cook Recommendation: FY 2018-2019 Audit Committee Working Agenda (pp 3-4)
B. Human Resources (pp 5-7) Mr. Cross Recommendation: FY 2018-2019 Human Resources Committee Working Agenda (pp 5, 7)
C. Learning Quality (pp 8-10) Ms. Lawson
D. Management (pp 11-33) Mr. Lindstrom Recommendation: Modifications to Policies: Purchasing, Competitive Solicitation Requirements, Purchasing Exceptions to Competitive Solicitation, and Contract Approval and Signature Authority; Deletion of Policies: Competitive Solicitation Methods, Communication With Vendors, and Contract Change Orders (pp 11-22) Recommendation: FY2018-2019 Budget Adoption (pp 22-24) Recommendation: Transfer of Funds (pp 24-25) Capital Acquisitions and Improvements (pp 31-32) Facilities Master Plan Project Matrix (p 33)
IX. PRESIDENT’S RECOMMENDATIONS FOR ACTION
A. Treasurer’s Report (pp 34-45) Mr. Cross B. Monthly Report to the Board Dr. Sopcich
X. OLD BUSINESS
XI. NEW BUSINESS Dr. Cook
XII. REPORTS FROM BOARD LIAISONS A. Faculty Association Dr. Harvey B. Johnson County Education Research Triangle Mr. Lindstrom C. Kansas Association of Community College Trustees Ms. Ingram D. Foundation Ms. Ingram
XIII. CONSENT AGENDA Dr. Cook A. Regular Monthly Reports and Recommendations 1. Minutes of Previous Meeting 2. Cash Disbursement Report (pp 46-48) 3. Grants, Contracts and Awards (pp 49-51) 4. Affiliation, Articulation and Reverse Transfer, Cooperation and Other Agreements (pp 52-54) 5. Transfer to JCCC Foundation Tribute Fund (p 55) B. Human Resources (pp 56-67) 1. Retirements 2. Separation 3. Reassignment 4. Employment – Regular 5. Employment – Temporary 6. 2018-2019 Staffing Authorization Tables C. Human Resources Addendum
XIV. EXECUTIVE SESSION
XV. ADJOURNMENT
Board Packet 1 August 16, 2018 JCCC AUDIT COMMITTEE MEETING Minutes August 2, 2018 8:00 AM GEB137
The Audit Committee met at 8:00 a.m. on Thursday, August 2, 2017 in GEB 137. Those present were: Trustee Chair Jerry Cook, Trustee Nancy Ingram, Dr. Joe Sopcich, Dr. Barbara Larsen, Dr. Randy Weber, Tom Pagano, Chris Gray, Becky Centlivre, Phil Mein, Jim Feikert, Mary Nero, Terri Schlicht, Justin McDaid, Rochelle Boyd, Janelle Vogler and Cheryl McLeod.
Update on activities and audits (AU-1) Biannual Travel & Expense Review – Mr. McDaid presented the results of the review, noting that reimbursements were found to be appropriate, necessary and in substantial compliance with JCCC policies and procedures.
Other Projects: Ms. Boyd and Mr. McDaid presented information on in-process and upcoming projects. These included the Cloud Computing project which will be outsourced, the Continuous Auditing project, and the Business Continuity Planning audit.
Audit Recommendations Follow-up Matrix (AU-2) Ms. Boyd and Mr. McDaid shared updates on the implementation status of prior audit recommendations. The Access Control Team Dynamix project and stakeholder- education initiatives planned by the Procurement Services department were highlighted.
JCCC Ethics Report Line update (AU-3) Quarterly Report – Between April 1, 2018 and June 30, 2018, eleven reports were received via the JCCC Ethics Report Line. · Six reports were received anonymously. · As of June 30, 2018, nine have been reviewed and appropriately addressed. Of the reports previously reported as in progress, all have been addressed.
JCCC Behavioral Intervention Team/KOPS Watch (AU-4) Ms. Boyd, with input from Dr. Weber, presented a quarterly statistical report of KOPS Watch case data.
Board Packet 2 August 16, 2018 Draft ’18-19 Working Agenda (AU-7) Mr. McDaid reviewed the draft working agenda for the 2018-2019 year. After discussion, the draft working agenda will be brought forward for the approval of the Board of Trustees.
RECOMMENDATION: It is the recommendation of the Audit Committee that the Board of Trustees approve the FY 2018-2019 Audit Committee working agenda, as shown subsequently in the board packet.
Executive Briefings Mr. McDaid and Ms. Boyd presented an executive briefing which included additional audit recommendation follow ups, the annual trustee expense report and the results of post-audit surveys.
Executive Session
An executive session was held with Trustees Cook & Ingram, Ms.Vogler, Ms. Nero, Mr. McDaid, Ms. Boyd, and Ms. McLeod attending.
Board Packet 3 August 16, 2018
AUDIT COMMITTEE WORKING AGENDA FY 2017-20182018-2019
AU-1 Review audit reports and discuss current February, May, Audit & August, and November Advisory Services activities AU-2 Review status of audit recommendations February, May, from completed internal and external August, and November audits AU-3 Quarterly report – JCCC Ethics Report Line February, May, August, and November AU-4 Quarterly Annual Summary Rreport -– February, May, Ethics Report Line, Behavior Intervention August, and November Team & Student Complaint Portal
AU-5 Planning meeting with external auditors May
AU-6 Performance Review – Exec. Director, Audit MayFebruary and Advisory Services
AU-7 Review and approve Audit Committee August Working Agenda
AU-8 Annual Trustee Expense Reimbursement August Report AU-9 Review Audit Committee Charter November
AU-10 Review proposed audit plan for upcoming November year AU-11 Review audited financial statements November and recommend acceptance to the Board AU-12 Executive session – Audit Committee Trustees February, May, and Executive Director, Audit and August, and November Advisory Services
Board Packet 4 August 16, 2018
HUMAN RESOURCES COMMITTEE MINUTES August 6, 2018
The Human Resources Committee met at 9:30 a.m. on Monday, August 6, 2018, in the Robert F. Lytle Conference Room. Those present were: Angeliina Lawson, Barbara Larson, Becky Centlivre, Chris Gray, Colleen Chandler, Jerry Zimmerman, Joe Sopcich, Karen Martley, Lee Cross (by phone), Melanie Harvey, Randy Weber, Tanya Wilson, Terri Schlicht, Tom Pagano and Shari Dowdall, recorder.
Consent Agenda/Compensation/Staffing Tables/Org Changes (HR-2, HR-6) Ms. Centlivre reviewed Compensation Policy 418.04, the JCCC Philosophy of Compensation, the salary table for faculty positions per the FY17-18 Master Agreement and pay grades/ranges for salaried and hourly positions. An overview of initial salary placement was discussed.
Health Reimbursement Account – Annual Report (HR-2) Dr. Larson, Executive Vice President, Finance & Administrative Services gave an annual report on the Retiree Benefit Trust.
Mandatory Training – Overview & Updates (HR-4) Ms. Chandler reviewed the FY17-18 Mandatory Training results and provided an update on the FY18-19 training. For the FY18-19 training, current employees are required to complete the training by December 1, 2018 and new employees must complete it within 90 days of hire.
Stay/Exit Interviews – Report (HR-6) Ms. Chandler reviewed the results of stay interviews for the fourth quarter of 2017 and the exit interviews for the second quarter of 2018.
HR Committee Working Agenda for FY18-19 (HR-1) Ms. Centlivre reviewed the proposed Human Resources Committee working agenda for 2018-19. The recommendation for the new working agenda will be brought forth at the next Board of Trustee Meeting on August 16.
RECOMMENDATION:
It is the recommendation of the Human Resources Committee that the Board of Trustees approve the Human Resources Committee Working Agenda for 2018-2019, as is shown subsequently in the Board Packet.
Board Packet 5 August 16, 2018
The next Human Resources Committee Meeting is scheduled for October 1, 2018 at 10:00 a.m. in the Lytle Conference Room.
Board Packet 6 August 16, 2018 Human Resources Committee Working Agenda 20172018-20182019
Ongoing HR-1 Review and Update Personnel Policies (as needed)
HR-2 Monitor Employee Benefit Programs · Group 1, 2 and 3 Benefit Plan options · Review benefit program strategies · Annual benefit plan non-discrimination testing · Maintain benefit consulting arrangement · Manage benefit costs/conduct RFP’s as needed · Implement, monitor and evaluate employee wellness initiative
Ongoing HR-3 Monitor Compensation Planning · Maintain salary/title guidelines for consistent compensation procedures · Monitor compensation/develop a strategy for maintaining competitive salaries · Assess internal and external salary equity · Salary Study for Faculty Exempt positions
Ongoing HR-4 Monitor HR and Staff & Organizational Development Strategic Initiatives · Monitor mandatory supervisory and compliance training initiatives · Support leadership and supervisory development · Support diversity initiatives · Support improvement strategies in customer service and culture of wellbeing · Strategic planning for future staffing needs · Implement action steps based on employee engagement survey
Ongoing HR-5 Monitor and Discuss Collective Bargaining Initiatives · Monitor administration of faculty agreement · Support administration in contract negotiations
Ongoing HR-6 Review of Operational Issues · Quarterly Exit and Stay Interview Reports · Personnel Recommendations · Staffing Table and Organizational Changes · Staff Evaluation Process Revision – continued implementation · Employee relations/grievance issues
Ongoing HR-7 Human Resources Technology Support Initiatives
Board Packet 7 August 16, 2018 Learning Quality Committee August 6, 2018, 8:30 a.m. GEB 137 Meeting Minutes
Those present were: Trustee Angeliina Lawson, Trustee Greg Musil, Melinda Bryan- Smith, Becky Centlivre, John Clayton, Anne Dotterweich (Recorder), Deb Elder, Shannon Ford, Chris Gray, Melanie Harvey, James Hopper, Paul Kyle, Barbara Larson, Cathy Mahurin, Karen Martley, Vince Miller, Rick Moehring, Tom Pagano, Terri Schlicht, Gurbhushan Singh, Joe Sopcich, Sandra Warner, Randy Weber and Tanya Wilson.
LQ2 Monitor Learning Engagement Process Updates on Academic Programs
Division Update: Communications Larry Reynolds
Larry Reynolds, Dean of Communications, gave a presentation highlighting the program areas in his division. Specifically, he discussed the program change in the ASL/interpreter training program from an A.A.S. degree to a partnership with KU Edwards Campus for a B.S. degree. This is in response to a national movement requiring interpreters to have a bachelor's or master's degree. In addition, he highlighted that speech courses offered are an integral part of the gen ed requirements, the debate team consistently competes on national level, six foreign languages are offered and the health care and legal interpreting programs fill an important need in the Spanish speaking community.
LQ2 Monitor Learning Engagement Process Educational planning and development Initiatives
TAACCCT Grant Update Deb Elder Gretchen Sherk
Gretchen Sherk, TAACCCT Grant Project Director, detailed how the 2.5 million-dollar four-year grant (ending in 2018) allowed for innovative IT training within existing programs for TAA eligible workers, eligible veterans and their spouses, and other adult students. Goals of the grant included creating a more flexible IT curriculum, collaborating with local employers, and providing support services for ACTTS programs. Trustee Lawson asked for an update in the fall regarding the program once the grant has ended.
Board Packet 8 August 16, 2018
LQ2 Monitor the Learning Engagement Process Marketing, recruiting, placement, counseling, retention, and support services activities
Math Cut Scores Gurbhushan Singh
Gurbhushan Singh, Associate VP of Academic Affairs, presented a summary of the math, writing and reading placement scores needed on the Accuplacer Next Gen test and or the ACT sub-score requirements for math, writing and reading courses at JCCC. These scores are now aligned with KBOR. College algebra and precalculus will have the same cut score for placement for the fall 2018 semester. The updated and aligned placement scores for Accuplacer Next Gen will be implemented during the Spring 2019 semester.
LQ3 Monitor Learning Outcomes Affiliation, cooperation, articulation, reverse transfer and other agreements, policies, and procedures
Affiliation Agreement - Credit Gurbhushan Singh
Other Agreements Randy Weber Claire Ehney
Gurbhushan Singh, Associate Vice President of Academic Affairs, presented three new affiliation agreements with Claridge Court, Spring Hill Care and Rehabilitation Center and Westchester Village. Claridge Count will provide practicum experience for nursing and health occupations students. Spring Hill Care and Rehabilitation Center and Westchester Village will provide practicum experience for students in health occupations.
Claire Ehney, HCDC Manager, presented a renewal agreement with the Family Conservancy which provides funding for the Early Head Start program at the Hiersteiner Child Development Center.
All four agreements were approved by the committee. Complete details can be found subsequently in the consent agenda portion of the August 16 board packet.
The meeting adjourned at 9:43 a.m.
Board Packet 9 August 16, 2018 Learning Quality Committee Working Agenda 2018-2019
LQ1 Review and Update Policies as needed LQ2
Monitor the Learning Engagement Process · Marketing, recruiting, placement, counseling, retention, and support services activities · Educational planning and development initiatives · Updates on academic programs
LQ3 Monitor Learning Outcomes · Program review and assessment practices · Curriculum and program additions and modifications · Advisory committee membership and cooperative agreements with other institutions · Affiliation, cooperation, articulation, reverse transfer and other agreements, policies, and procedures
LQ4 Monitor Faculty Development · Professional development programs · Professor Emeritus and Senior Scholar status · Sabbatical appointments
LQ5 Monitor Student Development · Student life, leadership and development activities · Student organization reports · Student personnel actions
LQ6 Monitor Workforce Education · Credit/non-credit JCCC partnerships · Kansas Board of Regents/Post-Secondary Technical Education Authority actions
LQ7 Highlight Technical Support for Learning Activities
LQ8 Review Academic Data Analysis and Research
LQ9 Review Accreditation/the Academic Quality Improvement Program (AQIP) activities
Board Packet 10 August 16, 2018 MANAGEMENT COMMITTEE Minutes August 1, 2018
The Management Committee met at 8:00 a.m. on Tuesday, August 1, 2018 in the Hugh Speer Board Room, GEB 137. Those present were: David Lindstrom, Chair; Greg Musil, trustee; Paul Snider, trustee; Kate Allen; Malinda Bryan-Smith; Becky Centlivre; John Clayton; Tom Clayton; Gary Cook; Kristen Cox; Jim Feikert; Richard Fort; Chris Gray; Rex Hays; Dr. Melanie Harvey; Kailyn Hendrickson; Jeff Hoyer; Derrick Lane; Jim Lane; Dr. Barbara Larson; Karen Martley; Justin McDaid; Phil Mein; Dr. Vince Miller; Linda Nelson, recorder; Mary Nero; Mary O’Sullivan; Tom Pagano; Susan Rider; Chandra Russell; Terri Schlicht; Dr. Gurbhushan Singh; Dr. Joe Sopcich; Randy Stange; Janelle Vogler; Dr. Sandra Warner; and Dr. Randy Weber
MA-11 Affiliation, Articulation and Reverse Transfer, Cooperative and Other Agreements
Barbara Larson, Executive Vice President Finance and Administrative Services, reviewed agreements with a number of outside organizations. These will be brought forward through the Consent agenda at the August 16th, board meeting.
MA-8 Highlight various JCCC programs and activities
Randy Stange, Assistant Dean, Athletics, provided a report on athletics. The presentation included information on athlete recruitment and participation by sport, program revenues and costs, Title IX compliance, and the potential to expand community partnerships once updates to our athletic facilities are completed as part of the Facilities Master Plan.
MA-7 Insurance Program: Report
Tom Clayton, the college’s Director of Insurance and Risk Management, presented information on the proposal to establish a Liability Reserve fund.
MA-1 Review and Update Policies
Barbara Larson, Executive Vice President of Finance and Administrative Services and Janelle Vogler, Interim Associate Vice President, Business Services reported that Management Committee has reviewed the recommended changes to Policies related to Purchasing and Contracts. The recommended updates, including material changes noted in the table below, include combining certain related Policies and bringing current the Policies’ language based on present job titles, terminology and practices.
Board Packet 11 August 16, 2018
Policy Recommended Action Notes on Material Changes to Policy Content
Purchasing Policy Modify Policy. Minor updates to clarify Policy 215.01 content.
Board Approval and Modify and Rename Combine with content from Competitive Policy to “Competitive Competitive Solicitation Requirements Policy Solicitation Requirements Methods Policy 215.03 and 215.02 Policy.” Contract Change Orders Policy 217.03 (which are both recommended for deletion); Increase competitive solicitation thresholds.
Competitive Solicitation Delete Policy. Update and move content to Methods Policy 215.03 newly renamed “Competitive Solicitation Requirements Policy.”
Purchasing Exceptions Modify Policy. Add new distinction between to Competitive “sole source” and “single Solicitation Policy source” exceptions; Other 215.04 minor language clarifications.
Contract Approval and Modify Policy. Add updated content from Signature Authority “Communication with Vendors Policy 215.05 Policy” which is recommended for deletion.
Communication with Delete Policy. Update content and move to Vendors Policy 426.02 “Contract Approval and Signature Authority Policy.”
Contract Change Orders Delete Policy. Delete as duplicative. Change Policy 217.03 orders are addressed based on current practices in the newly renamed “Competitive Solicitation Requirements Policy.”
Board Packet 12 August 16, 2018
RECOMMENDATION
It is the recommendation of the Management Committee that the Board of Trustees accept the recommendation of the College administration to approve modification to the following Policies: Purchasing, Competitive Solicitation Requirements, Purchasing Exceptions to Competitive Solicitation, and Contract Approval and Signature Authority; and also to approve deletion of the following Policies: Competitive Solicitation Methods, Communication with Vendors, and Contract Change Orders, as shown subsequently in the Board packet.
Purchasing Policy 215.01
Johnson County Community College Series: 200 Administrative Services Section: Purchasing Procurement and Contracts
The expenditure of Johnson County Community College funds should be handled in a manner that assures the greatest ultimate value per dollar expended.
Where an item has been approved for purchase either expressly individually or by inclusion in the budget the bBoard has adopted for the cCollege, the pPresident or the pPresident’s designee is authorized to solicit purchase quotations, bids, and/or request for proposals (RFP), or process such purchases in accordance with pPolicies and pProcedures of the collegeadministered by Procurement Services.
The Board of Trustees of the college retains the right to deviate from its procurement policiesany and all of the provisions of Section 215 (Purchasing), as the bBoard shall determine from time to time, for the acquisition of products, goods and services or a combination thereof.
Under Kansas law, all contracts relating to purchase of goods or services must be governed by and interpreted in accordance with the laws of Kansas, and the cCollege may not agree to submit to the jurisdiction of any court other than a court of the state of Kansas.
The Board of Trustees of the college reserves the power to omit or modify any of the otherwise mandatory contract provisions determined or annunciated from time to time by the Department of Administration of the state of Kansas to the extent permitted by and in accordance with procedures required by Kansas law.
Board Packet 13 August 16, 2018 Date of Adoption: 07/06/1982 Revised: 07/01/1988, 07/10/1989, 07/02/1990, 06/22/1992, 03/03/1994, 06/20/2002, 09/15/2005, __/__/2018
Board Approval and Competitive Solicitation Requirements Policy 215.02
Johnson County Community College Series: 200 Administrative Service Section: Purchasing Procurement and Contracts
Purpose: In order to ensure that purchases are administered in a manner that maximizes open and free competition, the following solicitation methods shall be utilized unless otherwise provided for by Board of Trustees policies.
Definitions:
“Requests for Quotations” (RFQs) – A request made to a potential vendor for the vendor may be used to solicit offers from vendors in order to establish pricing and terms and conditions under which the vendor offers to provide the products/services sought by the College. RFQs may be solicited informally via facsimile, electronic mail, written documentation, or verbally.
“Requests for Bids” (RFBs) – An announcement that the College intends to purchase products and/or services and an invitation for potential vendors to submit a response outlining the may be used to solicit offers from vendors in order to establish pricing and terms and conditions under which the vendor offers to provide such products/services. RFBs may be invitation-only or open to the public and bids may be solicited in sealed or unsealed format. that are estimated at more than $25,000 are solicited formally with a written RFB document through a sealed bid process. All formal bid openings shall be open to the public and the results of bids shall be considered public information after a bid is awarded or all bids are rejected.
“Requests for Proposals” (RFPs) – An announcement that the College intends to purchase products and/or services and an invitation for potential vendors to submit a response detailing pricing, terms and conditions, vendor qualifications and manner in which the vendor offers to provide the products/services sought by the College. An RFP is utilized when may be used where and whenever the cCollege determines that because of the nature and complexity of the goodsproducts and/or services to be acquired, it would be in the best interest of the cCollege to seek detailed proposals rather than quotations or bids. In this event, the college reserves the right to accept or reject any and all proposals, in whole or in part, to take exception to any RFP
Board Packet 14 August 16, 2018 specifications, to make an award based solely on the proposals received, or to negotiate further with one or more vendor. The college also reserves the right to negotiate a contract with the selected vendor which is at variance with the RFP initially prepared by the college and/or responded to by the vendor.
Competitive Solicitation Requirements: When procuring products or services and issuing change orders, the following dollar thresholds, based on the estimated total transaction amount, shall serve as the guidelines for the minimum requirements of competition and for the bBoard's review and/or approval prior to committing the cCollege. Exceptions to the requirements for seeking competitive solicitations are defined in Policy 215.04.
1. $0 - $4,999.999,999.99 - Selection of supplier may be made by unrestricted open- market processes in a manner that maximizes value to the College. While competitive solicitation is not required, necessary steps must be taken to ensure that prices are reasonable. Quotations may or may not be solicited, as determined by the executive director of Procurement Services. 2. $5,000 - $24,999.9910,000 – 49,999.99 - Quotations will normally be obtained requested from three (3) or more qualified sources of supply. A director over Procurement Services may select a vendor without three (3) or more qualified suppliers being verified if recent purchase information or cooperative purchasing agreements provide assurance of competitiveness. 2. 3. $25,000 and Up 50,000 and above -– Competitive sealed bids or Requests for ProposalsRFBs or RFPs for the procurement of products or services shall be solicited from at least three (3) qualified sources. of supply and sSuch bids RFBs/RFPs shall be advertised in college approved newspaper(s) at least three (3) days prior to the scheduled bid opening if the estimated cost is between $25,000 and $50,000be advertised on the online procurement website and in the College’s approved newspaper(s) at least ten (10) days prior to the scheduled bid opening if the estimated cost exceeds $50,000. For awards of $150,000 and above, 4.3. $100,000 and Up - Aafter appropriate administrative evaluation for the purchase of products and/or services, a recommendation for approval shall be submitted to the Board of Trustees prior to the issuance of an order or execution of a contract or agreement.
Awards following of Ccompetitive solicitation bids and quotations shall be made to the lowest acceptable bidder(s) meeting specifications unless it is determined not to be in the cCollege’s best interest.
Board Packet 15 August 16, 2018 The selection by the cCollege of any vendor proposal as ultimately negotiated will be at the cCollege's entiresole discretion, which discretion shall extend to purely subjective considerations solely exercisable by the college without regard to a claimed lowest cost by any proposed vendor.
Nothing contained herein shall be construed as precluding the right of the cCollege to negotiate with the lowest qualified bidder or to issue change orders modifying any bid received or from rejecting any and all bids.
In the event other criteria are equal, purchase will be made from the firmvendor providing the best services to the cCollege.
Preference may be given, when quality and price are comparable, to the purchase of products and services offered for sale by firms, corporations, or individualsvendors with offices or plants located in Johnson County, Kansas.
Purchases exceeding $25,000 that are exceptions to this policy and are defined in Policy 215.04 shall be approved by the president. Any purchases exceeding $25,000 that are exceptions to this policy and are defined in Policy 215.04 shall be reported by the president to the Management Committee.
For procurements less than $25,000, the executive director of Procurement Services may select a vendor without three (3) or more qualified suppliers being verified if recent purchase information or cooperative purchasing plans or agreements provide assurance of competitiveness.
Date of Adoption: 07/06/1982 Revised: 07/01/1988, 07/10/1989, 07/02/1992, 06/22/1992, 03/03/1994, 06/20/2002, 09/15/2005, 09/18/2008, 07/19/2012, __/__/2018 (Previous version: Competitive Solicitation Methods Policy 215.03, last revised 07/19/2012)
Competitive Solicitation Methods Policy 215.03
Johnson County Community College Series: 200 Administrative Service Section: Purchasing and Contracts
In order to ensure that purchases are administered in a manner that maximizes open and free competition, the following solicitation methods shall be utilized unless otherwise provided for by Board of Trustees policies.
Board Packet 16 August 16, 2018 Awards of Competitive bids and quotations shall be made to the lowest acceptable bidders meeting specifications unless it is determined not to be in the college’s best interest.
1. Requests for Quotations (RFQs) may be used to solicit offers from vendors in order to establish pricing and terms and conditions. RFQs may be solicited informally via facsimile, electronic mail, written documentation, or verbally. 2.1. Requests for Bids (RFBs) may be used to solicit offers from vendors in order to establish pricing and terms and conditions. RFBs that are estimated at more than $25,000 are solicited formally with a written RFB document through a sealed bid process. All formal bid openings shall be open to the public and the results of bids shall be considered public information after a bid is awarded or all bids are rejected. 3.1. Requests for Proposals (RFPs) may be used where and whenever the college determines that because of the nature and complexity of the goods and/or services to be acquired, it would be in the best interest of the college to seek proposals rather than quotations or bids. In this event, the college reserves the right to accept or reject any and all proposals, in whole or in part, to take exception to any RFP specifications, to make an award based solely on the proposals received, or to negotiate further with one or more vendor. The college also reserves the right to negotiate a contract with the selected vendor which is at variance with the RFP initially prepared by the college and/or responded to by the vendor.
The selection by the college of any proposal as ultimately negotiated will be at the college's entire discretion, which discretion shall extend to purely subjective considerations solely exercisable by the college without regard to a claimed lowest cost by any proposed vendor.
Nothing contained herein shall be construed as precluding the right of the college to negotiate with the lowest qualified bidder or to issue change orders modifying any bid received or from rejecting any and all bids.
In the event other criteria are equal, purchase will be made from the firm providing the best services to the college.
Preference may be given, when quality and price are comparable, to the purchase of products and services offered for sale by firms, corporations, or individuals with offices or plants located in Johnson County, Kansas.
Board Packet 17 August 16, 2018 Date of Adoption: 07/06/1982 Revised: 06/22/1992, 03/3/1994, 06/20/2002, 07/19/2012
Purchasing Exceptions to Competitive Solicitation Policy 215.04
Johnson County Community College Series: 200 Administrative Services Section: Purchasing Procurement and Contracts
All items and services will normally be purchased in a manner that maximizes open and free competition in accordance with the Competitive Solicitation Requirements Policy 215.02, subject to the exceptions contained herein. utilizing a competitive bid, quotation, or RFP process except as hereinafter provided.Purchases exceeding $235,000 that fall within one of the are exceptions below (except for sole source purchases) to this policy and are defined in Policy 215.04 shall be approved by the pPresident or his/her designee and. Any purchases exceeding $25,000 that are exceptions to this policy and are defined in Policy 215.04 shall be reported by the president to the Management Committee.
1. Sole source purchases that are available only from a singleone supplier including:
a. items for which competition is precluded because of the existence of patents or copyrights; b. films, manuscripts, works of art, or books; c. utility services including electricity, gas, or water; and b. government-issued permits, licenses, or certificates. d. items or services required to meet specific educational objectives; and e. items or services that ensure compatibility with existing equipment.
2. Single source purchases that are only reasonably available from one supplier due to substantial reasons including:
a. items for which competition is precluded because of the existence of patents or copyrights; b. films, manuscripts, works of art, or books; c. items or services required to meet specific educational objectives; and d. items or services that ensure compatibility with existing equipment.
Board Packet 18 August 16, 2018 3. Products or services that are offered for purchase under K.S.A. 75-3317 to 75-3322, and any amendments thereto, if the board desires to purchase any of said products or services therein described.
34. Articles or products that are produced, manufactured or provided by inmates under the prison-made goods act of Kansas if the board desired to purchase any of such products.
45. Materials, goods, or wares required for reconstructing, remodeling, repairing or equipping buildings when such purchase are necessitated by the occurrence of a loss against which the bBoard has purchased property or casualty insurance.
56. Motor fuels required to provide or furnish transportation.
67. Emergency situations that necessitate the immediate purchase of goods or services may be made according to procedures outlined by the pPresident. Such procedures may include the delegation of emergency purchasing procedures to appropriate cCollege personnel.
78. Items that are acquired for resale.
89. Items that are used that become available and are subject to immediate sale.
910. Items that are acquired when the cCollege is serving as a facilitating agent or trustee.
1011. Items where negotiation would render a more favorable pricing and product condition for the cCollege.
1211. The pPresident or the pPresident's designee shall have the option to purchase at the unit or contract prices stated in current cooperative contracts and agreements such as those of the state of Kansas. G.S.A., Educational and Institutional Cooperative, Kansas City Regional Council of Higher Education (KCRCHE), or others established by purchasing cooperatives that are deemed to be in the cCollege's best interest. The pPresident or the pPresident's designee shall also have the option to make purchases, not to include capital items $5,000 or more, from internal sources of supply when it is determined to be in the best interest of the cCollege.
1312. The cCollege may contract for goods and services provided by state of Kansas agencies, or by federal agencies, political subdivisions of Kansas, agencies of other states or subdivisions thereof, or private nonprofit educational institutions.
1314. Services of any kind.
Board Packet 19 August 16, 2018 1514. The acquisition, construction or renovation of a project or projects that involve both services and products, such as a design-build structure or the acquisition, construction or reconstruction of software applications and/or hardware including network infrastructure.
Date of Adoption: 06/20/2002 Revised: 09/15/2005, 07/19/2012, __/__/2018
Contract Approval and Signature Authority Policy 215.05
Johnson County Community College Series: 200 Administrative Services Section: Purchasing Procurement and Contracts
Purpose: This Policy sets forth the approvals required to contractually bind the College with third parties and establishes the process for delegating signatory authority. This Policy does not apply to signatures and/or approvals that may be required to carry out the College’s internal processes.
Definition: A “Business Agreement” is any agreement, contract or other business relationship which legally and contractually binds or obligates the College. The term Business Agreement includes, but is not limited to, purchase agreements for goods, services and real property, leases, affiliation agreements, sales agreements, grant contracts, memoranda of understanding, letter/arrangement agreements, commitments, etc.
Statement: The power to enter into Business Agreements on behalf of the College is vested in the Board of Trustees. No individual has authority to enter into a Business Agreement on behalf of the College or in any other way obligate the College for procurement or contractual liability unless authorized to do so by the Board of Trustees. The Board has delegated to the President authority to execute Business Agreements on behalf of the College when such agreements have been approved in accordance with this Policy, and the President may delegate such signatory authority to JCCC employees/officers in leadership positions related to such agreements.
Business Agreements for the purchase of goods or services by the College are subject to review by Procurement Services prior to being finalized. Communication with vendors pertaining to negotiations affecting purchases, prospective purchases or purchase orders (POs), which involve prices, terms, conditions and/or delivery of any service or product shall be conducted in coordination with Procurement Services. The College shall
Board Packet 20 August 16, 2018 only accept written proposals for such services at the College's request, and all such quotations, bids and proposals must be submitted through the Procurement Services. Direct contact with College employees (other than Procurement Services employees) by vendors shall be permissible only on matters such as product information, technical specifications and literature review.
Other Business Agreements shall be reviewed by the President or the department designated by the President as responsible for administering the agreement.
Business Agreements that are not reviewed, approved and executed in accordance with this Policy or otherwise approved by the Board are considered unauthorized and will be null and void with respect to the College, and the individual/employee making the purchase or entering into the agreement may be subject to discipline, up to and including termination, and personal liability.
Date of Adoption: 07/06/1982 Revised: 09/18/2008, 09/25/2014, __/__/2018
Communication with Vendors Policy 426.02
Johnson County Community College Series: 200 Administrative Services Section: Purchasing and Contracts
Communication with vendors pertaining to negotiations affecting purchases, prospective purchases or purchase orders, which involve prices, terms, conditions and/or delivery of any service or product related to employee benefits or any employee services provided to employees by the college shall be conducted through the Purchasing division. The college shall only accept written proposals for such services according to college schedules and at the college's request, and all such proposals must be submitted through the college's Purchasing division. Direct contact with staff shall be permissible only on matters such as product information, technical specifications and literature review.
Date of Adoption: October 21, 1992 Revised:
Contract Change Orders Policy 217.03
Board Packet 21 August 16, 2018 Johnson County Community College Series: 200 Administrative Services Section: Purchasing and Contracts
1. Construction change orders in amounts up to $5,000 must be approved by the executive director of Facility Planning and Management and ratified by the Board of Trustees 2. Construction change orders in amounts between $5,000 and $10,000 must be approved by the executive vice president of Administrative Services and ratified by the Board of Trustees. 3. Construction change orders in amounts between $10,000 and $35,000 must be approved by the president and ratified by the Board of Trustees. 4. Construction change orders in amounts over $35,000 require approval by the Board of Trustees at a regularly scheduled or special meeting.
Any construction change order exceeding the balance available from the construction project contingency fund requires approval by the Board of Trustees at a regularly scheduled or special meeting.
Date of Adoption: 02/02/1994 Revised:
MA-2 Guide Budget Development: FY 2018-2019 Budget adoption
In Ms. Lierz’ absence, Dr. Larson presented information on the guidelines used to build the 2018-19 budget. These guidelines were approved by the Board of Trustees on December 14, 2017. The preliminary budget was presented at the Board of Trustees budget workshop on April 12, 2018 and the annual management budget was approved on May 10, 2018.
KEY FEATURES OF THE 2018-19 BUDGET
· Mill Levy 2016-17 2017-18 2018-19 9.473 9.503 9.253
· Assessed valuation is budgeted to increase by 7.0%.
· Revenues from the state are budgeted to remain consistent with last year’s budget at approximately $20.8 million.
Board Packet 22 August 16, 2018
· Credit enrollment is budgeted to decrease by 2% from the 2017-2018 budget.
· Tuition rates will remain flat for the third consecutive year for Johnson County students ($93), in-state students ($110), out-of-state students ($220), and the Metro Rate ($135).
· The budget provides for salary increases for faculty and staff members, with no increase to the total number of budgeted full-time faculty or staff positions. Benefit costs will remain consistent with the current year as increases in health care costs have largely been offset by the lower cost Group 2 benefit structure for new employees.
· Operating budgets will increase by only 1.4% over the FY18 budget. Increases in the operating category are primarily inflationary or related to estimated operating costs of the new Career & Technical Education (CTE) and Fine Arts & Design Studios (FADS) buildings which will be occupied during FY19.
· The General Fund capital budget for FY19 includes a $7 million allocation for the Facilities Master Plan, which is part of a planned $22 million total allocation over 3 years.
The following is a summary of the FY 2018-19 budget:
Budgeted Amount of Expenditures 2018 Tax Estimated And Transfers To Be Levied Mill Levy
General $148,013,795 $92,189,885 8.718 Postsecondary Tech Ed 41,775,662 -- -- Adult Education 722,587 -- -- Adult Supplementary Education 7,893,372 -- -- Motorcycle Driver Safety 110,793 -- -- Truck Driver Training Course 884,402 -- -- Auxiliary Enterprises 15,709,559 -- -- Capital Outlay 10,288,375 5,293,740 .501 Special Assessment 800,000 358,522 .034 Revenue Bonds 1,713,260 -- --
TOTAL ALL FUNDS $227,911,805 $97,842,147 9.253
Board Packet 23 August 16, 2018
RECOMMENDATION:
It is the recommendation of the Management Committee that the Board of Trustees accept the FY 2018-19 budget as published, which includes total property tax levied of $97,842,147 for 2019, compared to $93,685,073 in 2018, and does hereby certify said budget to the county clerk of Johnson County, Kansas, for collection in the manner prescribed by law.
Rachel Lierz Associate Vice President Financial Services/CFO
Barbara A. Larson Executive Vice President Finance and Administrative Services
Joseph M. Sopcich President
MA-2 Guide Budget Development: Management Budget reallocations
Dr. Larson reported that the Board of Trustees Budgeting Policy 211.01 provides that the President or designee will semi-annually submit to the Board of Trustees a report identifying reallocations within the Management Budget. The report includes reallocations of the 2017-18 Management Budget during the period of January 1, 2018 to June 30, 2018. These reallocations between budget categories are transfers within the adopted budget and have a net impact of $0, as presented on the report shown subsequently in the board packet. MA-3 Stewardship of College Finances: Transfer of Funds: Sustainability Initiatives Fund
Dr. Larson said that revenue generated through the recycling efforts of the JCCC Center for Sustainability is considered public funds of the college and recorded in the Sustainability Initiatives Fund. The Center for Sustainability has requested that $12,000 from recycling proceeds be transferred to the JCCC Foundation to be used for scholarships. This disbursement brings the total distributed to the Foundation for scholarships since 2012 to approximately $89,000.
Board Packet 24 August 16, 2018 RECOMMENDATION:
It is the recommendation of the Management Committee that the Board of Trustees authorize the transfer of $12,000 from the Sustainability Initiatives Fund to the JCCC Foundation to be used for student scholarships.
Rachel Lierz Associate Vice President Financial Services/CFO
Joseph M. Sopcich President
Board Packet 25 August 16, 2018 MA-5 Monitor Business Services: Sole-Source/Non-competitive Purchase report Ms. Janelle Vogler, Interim Associate Vice President Business Services, reviewed nineteen sole-source/non-competitive purchases.
MA-5 Monitor Business Services: Bid/RFP review and recommendations
Ms. Vogler presented the following summary of awarded RFP between $25,000 and $100,000: Summary of Award of Bids/RFPs Between $25,000 and $100,000
July 2018
Bid Title Firms Responses Total Awarded Justification Source Notified Amount to Low for not of Funds (Recommendations Bid Awarding Bold) Low Bid
Renewal of 23 1. U.S. Bank $75,000.00 No Based on General Annual National proposers’ /PTE Contract Association ability to Fund for Banking ($75,000.00) effectively Services 2. Bank of Blue meet the (RFP #15- Valley college’s 069) 3. Bank of Kansas functional City requirements 4. Central Bank of , financial the Midwest stability, 5. Commerce Bank fees, and 6. First National earnings Bank potential, as 7. INTRUST Bank determined Bank, N.A. by the 8. UMB Bank, n.a. evaluation criteria.
Board Packet 26 August 16, 2018
MA-4 Monitor Facilities: Capital Acquisitions and Improvements: Progress Report
Mr. Hays provided the committee with an update pertaining to facilities projects from the capital acquisitions and improvements matrix.
MA-4 Review financial plans for capital improvements Mr. Hays also presented a report summarizing the budgets and expenditures to date for the various projects associated with the Facilities Master Plan.
Board Packet 27 August 16, 2018 FY18 BUDGET REALLOCATIONS January 1 to June 30, 2018
Date Fund Org Org Description Account Account Name Description Total 1 08‐JAN‐2018 7140 7755 Arts Building Construction 54080 Building Improvements Non‐construction costs FADS 90,000 7141 7756 CTE Building Construction 54080 Building Improvements Non‐construction costs FADS (90,000)
2 08‐JAN‐2018 7140 7755 Arts Building Construction 54080 Building Improvements Estimated Soft Cost FADS 2,600,000 7141 7756 CTE Building Construction 54080 Building Improvements Estimated Soft Cost FADS (2,600,000)
Yardley Handrails, Tommy Lift for Maint. Truck, Charging Stations, Nerman & 3 09‐JAN‐2018 0201 7102 Dir., Campus Services 53060 Other Contracted Services Regnier Glass Door edges 23,000 Yardley Handrails, Tommy Lift for Maint. Truck, Charging Stations, Nerman & 0201 6104 Exec VP, Finance and Admin Services 53690 Contingency Regnier Glass Door edges (23,000)
4 17‐JAN‐2018 0601 1440 Supply Chain and Logistics 53010 Consultants Freedom Rail Contract 10,000 0601 1414 Developing Programs 53150 Non‐Capital Supplies and Materials Freedom Rail Contract (10,000)
5 22‐JAN‐2018 0201 1241 Respiratory Care 53150 Non‐Capital Supplies and Materials Furniture 4,406 0201 4601 VP Academic Affairs / CAO 53150 Non‐Capital Supplies and Materials Furniture (4,406)
6 24‐JAN‐2018 0201 4611 Staff Development 53120 Staff Development Training & Travel Living As A Leader 50,000 0201 6302 Human Resources 53060 Other Contracted Services Living As A Leader (50,000)
7 26‐JAN‐2018 0601 1404 Transportation‐Continuing Ed 54050 Furniture and Equipment Driver's Ed Program 22,000 0601 1414 Developing Programs 53150 Non‐Capital Supplies and Materials Driver's Ed Program (22,000)
8 06‐FEB‐2018 0201 6401 Dir., Admin. Computer Services 53150 Non‐Capital Supplies and Materials IS Central Supplies to Admin Compu Serv 3,326 0201 6403 Chief Information Officer 53150 Non‐Capital Supplies and Materials IS Central Supplies to Admin Compu Serv (3,326)
9 13‐FEB‐2018 0201 5301 Career Development Center 53150 Non‐Capital Supplies and Materials Career & Life Planning materials 1,159 0201 3350 Collaboration Center 53150 Non‐Capital Supplies and Materials Career & Life Planning materials (1,159)
10 16‐FEB‐2018 0201 6102 Presidents Office 53690 Contingency MLK Celebratioon Event Labor (8,120) 0201 1442 CC Operations 53160 Computer Software MLK Celebratioon Event Labor 8,120
11 19‐FEB‐2018 0201 5101 Student Success & Engagement 53110 Overnight Travel League Travel 1,500 0201 6109 College Operations & Continuing Edu 53110 Overnight Travel League Travel (1,500)
12 23‐FEB‐2018 0201 7102 Dir., Campus Services 53620 Repairs and Maintenance Warehouse entry automatic door 3,102 0201 6104 Exec VP, Finance and Admin Services 53690 Contingency Warehouse entry automatic door (3,102)
13 26‐FEB‐2018 0601 1442 CC Operations 53610 Rentals and Leases Transfer to Cover Operations Expense 10,000 0601 1441 CC Sales and Marketing 53060 Other Contracted Services Transfer to Cover Operations Expense (10,000)
14 02‐MAR‐2018 0201 4616 Professor/Dean, English 53150 Non‐Capital Supplies and Materials Office Chairs 1,342 0201 1104 English 53110 Overnight Travel Office Chairs (1,342)
15 02‐MAR‐2018 0601 1409 Microcomputer Training 53060 Other Contracted Services Computer Application/IT Prog. Area 12,500 0601 1414 Developing Programs 53060 Other Contracted Services Computer Application/IT Prog. Area (12,500)
16 16‐MAR‐2018 0201 5116 International Education 53110 Overnight Travel Travel 2,500 0201 4312 Video Services 53150 Non‐Capital Supplies and Materials Travel (2,500)
17 29‐MAR‐2018 0201 4611 Staff Development 53121 Faculty Continuing Ed Grants Faculty development funds 8,000 0201 6203 Employee Benefits 53122 Tuition Reimbursement Faculty development funds (8,000)
18 03‐APR‐2018 0201 7102 Dir., Campus Services 54020 Remodeling and Renovations Remodeling IISS project 52,000 0201 6104 Exec VP, Finance and Admin Services 53690 Contingency Remodeling IISS project (52,000)
19 06‐APR‐2018 0201 5301 Career Development Center 53110 Overnight Travel Confernece Travel 1,100 0201 4642 Learner Engagement & Success 53110 Overnight Travel Confernece Travel (1,100)
20 09‐APR‐2018 0601 1413 Personal Enrichment 53060 Other Contracted Services Account Move & Ed2Go enrollments 3,000 0601 1405 Professional Education 53010 Consultants Account Move & Ed2Go enrollments (3,000)
21 12‐APR‐2018 0201 3321 Professional Recital Series 53060 Other Contracted Services Performing Arts Recital Artists 1,200 0201 4605 Dean, Arts, Humanities&Soc Sciences 53010 Consultants Performing Arts Recital Artists (1,200)
22 13‐APR‐2018 0201 4601 VP Academic Affairs / CAO 53110 Overnight Travel NACUBO Conference 3,000 0201 4801 Developing Programs 53060 Other Contracted Services NACUBO Conference (3,000)
23 13‐APR‐2018 0201 4633 Assoc Vice Pres, Academic Affairs 53060 Other Contracted Services MARC Mid American Reg Council 15,000
Board Packet 28 August 16, 2018 Date Fund Org Org Description Account Account Name Description Total 0201 5102 Student Services & Success 53060 Other Contracted Services MARC Mid American Reg Council (15,000)
24 17‐APR‐2018 0201 4601 VP Academic Affairs / CAO 53230 Memberships CHEA Membership 2018/19 4,000 0201 6109 College Operations & Continuing Edu 53690 Contingency CHEA Membership 2018/19 (4,000)
25 19‐APR‐2018 0201 3126 PTAC‐Procurement Tech Assist Center 53110 Overnight Travel MATCH FROM SBDC TO PTAC 2,143 0201 3103 KSBDC 53060 Other Contracted Services MATCH FROM SBDC TO PTAC (2,143)
26 26‐APR‐2018 0201 4611 Staff Development 52330 EXCEL Awards ‐ Hourly Shortage for Excel Awards 1,650 0201 4611 Staff Development 52190 Other Supplemental Compensa on Shortage for Excel Awards (1,650)
27 08‐MAY‐2018 0201 4606 Dean Health Care, Pub Safe&Wellness 53110 Overnight Travel ASCN Institute 400 0201 4606 Dean Health Care, Pub Safe&Wellness 53110 Overnight Travel ASCN Institute 1,000 0201 1219 Nursing 53130 Same Day Travel ASCN Institute (1,000) 0201 1117 Health & Wellness 53130 Same Day Travel ASCN Institute (400)
28 11‐MAY‐2018 0201 1214 Fire Science 53610 Rentals and Leases Bunker Gear 5,900 0201 4801 Developing Programs 53060 Other Contracted Services Bunker Gear (5,900)
29 14‐MAY‐2018 1302 9101 Dining Services 54050 Furniture and Equipment Smokers & vector oven 10,000 1302 9102 Vending 54050 Furniture and Equipment Smokers & vector oven (10,000)
30 14‐MAY‐2018 1302 9101 Dining Services 53110 Overnight Travel Travel for NACUFS 6,000 1302 9102 Vending 53150 Non‐Capital Supplies and Materials Travel for NACUFS (6,000)
31 14‐MAY‐2018 0201 4102 Library 54040 Library Books Books purchase 2,000 0201 3350 Collaboration Center 53060 Other Contracted Services Books purchase (2,000)
32 15‐MAY‐2018 0201 5301 Career Development Center 53150 Non‐Capital Supplies and Materials Career & Life Planning materials 2,388 0201 3350 Collaboration Center 53060 Other Contracted Services Career & Life Planning materials (2,388)
33 16‐MAY‐2018 0201 1519 Language Resource Center 53110 Overnight Travel Travel Needs 1,350 0201 1501 Academic Achievement Center 53110 Overnight Travel Travel Needs (550) 0201 1517 Science Resource Center 53110 Overnight Travel Travel Needs (800)
34 16‐MAY‐2018 0201 6109 College Operations & Continuing Edu 53690 Contingency Adv Purchase if ITPs & OHEC podiums (100,000) 0201 4408 Inst Information Technology Plans 53150 Non‐Capital Supplies and Materials Advance Purchase ITPs 43,000 0201 4311 Audio Visual Services 53150 Non‐Capital Supplies and Materials OHEC podiums 57,000
35 17‐MAY‐2018 0201 5116 International Education 53110 Overnight Travel UK May 2018 study abroad trip 1,944 0201 3350 Collaboration Center 53150 Non‐Capital Supplies and Materials UK May 2018 study abroad trip (1,944)
36 18‐MAY‐2018 7142 7715 ATB Remodeling 53060 Other Contracted Services ATB topography survey 30,000 7141 7756 CTE Building Construction 54080 Building Improvements ATB topography survey (30,000)
37 23‐MAY‐2018 0201 4637 Dean, Academic Support 53060 Other Contracted Services Captioning balance 1,518 0201 3350 Collaboration Center 53060 Other Contracted Services Captioning balance (1,518)
38 29‐MAY‐2018 0201 4636 Dir Prac Nursg & Health Occupation 53110 Overnight Travel Conference 1,270 0201 1243 Practical Nursing 53110 Overnight Travel Conference (1,270)
39 05‐JUN‐2018 0201 7722 GYM Remodeling 54080 Building Improvements Gym Renovations 586,110 0201 7102 Dir., Campus Services 54080 Building Improvements Gym Renovations (586,110)
40 06‐JUN‐2018 0201 1109 Music 53010 Consultants Curtains for OCB 108 (1,200) 0201 1109 Music 53060 Other Contracted Services Curtains for OCB 108 (1,550) 0201 1109 Music 54050 Furniture and Equipment Curtains for OCB 108 (3,000) 0201 1109 Music 53110 Overnight Travel Curtains for OCB 108 (500) 0201 4605 Dean, Arts, Humanities&Soc Sciences 53150 Non‐Capital Supplies and Materials Curtains for OCB 108 6,250
41 07‐JUN‐2018 0201 4611 Staff Development 53121 Faculty Continuing Ed Grants Faculty development funds 6,000 0201 6203 Employee Benefits 53122 Tuition Reimbursement Faculty development funds (6,000)
42 15‐JUN‐2018 0601 1413 Personal Enrichment 53060 Other Contracted Services Golf class/Ed2Go 8,500 0601 1414 Developing Programs 53060 Other Contracted Services Golf class/Ed2Go (8,500)
43 18‐JUN‐2018 0201 7722 GYM Remodeling 54080 Building Improvements GYM GMP 113,000 0201 7102 Dir., Campus Services 54080 Building Improvements GYM GMP (113,000)
44 20‐JUN‐2018 0201 1223 Interior Merchandising & Design 53230 Memberships Equipment for FMS program (1,000) 0201 1223 Interior Merchandising & Design 53150 Non‐Capital Supplies and Materials Equipment for FMS program (1,200) 0201 4605 Dean, Arts, Humanities&Soc Sciences 53150 Non‐Capital Supplies and Materials Equipment for FMS program 14,994 0201 1280 Education 53010 Consultants Equipment for FMS program (3,800) 0201 1211 Computer Drafting & Design 53150 Non‐Capital Supplies and Materials Equipment for FMS program (8,994)
Board Packet 29 August 16, 2018 Date Fund Org Org Description Account Account Name Description Total
45 21‐JUN‐2018 0601 1409 Microcomputer Training 53060 Other Contracted Services ProTrain/Ed2Go Invoices 7,000 0601 1414 Developing Programs 53210 Printing, Binding & Publications ProTrain/Ed2Go Invoices (7,000)
46 21‐JUN‐2018 0201 4636 Dir Prac Nursg & Health Occupation 53110 Overnight Travel Transfer to cover expenditures 108 0201 1243 Practical Nursing 53130 Same Day Travel Transfer to cover expenditures (108) 0201 1243 Practical Nursing 53150 Non‐Capital Supplies and Materials Transfer to cover expenditures 2,545 0201 1268 Health Occupations 53150 Non‐Capital Supplies and Materials Transfer to cover expenditures (2,545)
47 22‐JUN‐2018 0201 1277 Railroad Industrial Technology 53620 Repairs and Maintenance Welding repairs 2,668 0201 4614 Director RR Operations 53110 Overnight Travel Welding repairs (2,668)
48 22‐JUN‐2018 0201 1286 NARS 53220 Advertising and Promotions Marketing item needs 2,000 0201 4614 Director RR Operations 53110 Overnight Travel Marketing item needs (2,000)
49 22‐JUN‐2018 0201 4614 Director RR Operations 53150 Non‐Capital Supplies and Materials Personal Protective Training Equip 1,271 0201 1286 NARS 53220 Advertising and Promotions Personal Protective Training Equip (1,271)
50 25‐JUN‐2018 0201 7755 Arts Building Construction 54080 Building Improvements Permitting Fees 31,801 0201 7756 CTE Building Construction 54080 Building Improvements Permitting Fees 54,931 0201 7102 Dir., Campus Services 54080 Building Improvements Permitting Fees 7,682 0201 6102 Presidents Office 53690 Contingency Permitting Fees (94,414)
51 25‐JUN‐2018 0201 4321 College Communication / Planning 53640 Special Events To cover cost in contracted service (4,000) 0201 4301 Creative & Content Department 53210 Printing, Binding & Publications To cover cost in contracted service (5,000) 0201 4321 College Communication / Planning 53060 Other Contracted Services To cover cost in contracted service 9,000
52 25‐JUN‐2018 0201 7102 Dir., Campus Services 54080 Building Improvements CSB Chiller Plant 6,550 0201 7708 Student Center Renovations 54080 Building Improvements CSB Chiller Plant (6,550) 0201 7102 Dir., Campus Services 54080 Building Improvements CSB Chiller Plant 86,743 0201 7700 Athletic Facilities 54080 Building Improvements CSB Chiller Plant (86,743)
53 26‐JUN‐2018 0201 1494 Fire Science‐CE 53150 Non‐Capital Supplies and Materials CPAT Boxes & IFSAC membership 1,600 0201 1493 Emergency Medical Science‐CE 53150 Non‐Capital Supplies and Materials CPAT Boxes & IFSAC membership (1,600)
54 30‐JUN‐2018 0601 1416 Continuing Education 53060 Other Contracted Services Pay Ed2Go Invoice 1,150 0601 1414 Developing Programs 53060 Other Contracted Services Pay Ed2Go Invoice (1,150)
55 30‐JUN‐2018 0601 1409 Microcomputer Training 53150 Non‐Capital Supplies and Materials Supplies and Materials for CAIT 7,424 0601 1414 Developing Programs 53150 Non‐Capital Supplies and Materials Supplies and Materials for CAIT (7,424)
56 30‐JUN‐2018 0201 4604 Dean of Business 53231 Accreditation Expenses Deficit coverage for Dean Acct 2,000 0201 1205 Hospitality Management 53230 Memberships Deficit coverage for Dean Acct (2,000)
57 30‐JUN‐2018 0201 4604 Dean of Business 53150 Non‐Capital Supplies and Materials Supplies Deficit / Chair purchase 2,000 0201 1205 Hospitality Management 53230 Memberships Supplies Deficit / Chair purchase (2,000)
Board Packet 30 August 16, 2018 Johnson County Community College As of August 1, 2018 (reflects payments issued through July 31, 2018)
Date(s) Change Total Contract Reimb. Exp. ` %%Estimated Project Professional Service Consultant / Board Contract Orders or Amount Amount Amount Amount Paid Paid to Project Completion Description Scope of Work Contractor Approval Fund Amount Contingency Committed Paid Paid To Date Date Compl. Date MAJOR PROJECTS INCLUDED IN 2015-2016 MANAGEMENT BUDGET (Approx. $100,000 & over) HVAC Turnkey Project A/E Services Cons. Serv/Equip. Outcome Const./Hendersen 12/17/15 G/O CO 7,900,000 7,900,000 6,896,482 6,896,482 87% 90% 9/18 Total Contract Commitments/Payments to Date 7,900,000 0 7,900,000 6,896,482 0 6,896,482 Original Project Budget 8,202,143 Grand Total Contract Commitments to date for Major 2015-2016 Improvement Projects 7,900,000 Grand Total 2015-2016 Project Budget 8,202,143 Date(s) Change Total Contract Reimb. Exp. ` %%Estimated Project Professional Service Consultant / Board Contract Orders or Amount Amount Amount Amount Paid Paid to Project Completion Description Scope of Work Contractor Approval Fund Amount Contingency Committed Paid Paid To Date Date Compl. Date MAJOR PROJECTS INCLUDED IN 2017-2018 MANAGEMENT BUDGET (Approx. $100,000 & over) Masonry Repairs A/E Services DGM CO 10,000 10,000 5,060 Cons. Serv/Equip. MTS 3/18/18 CO 140,390 14,039 154,429 71,030 8/18 Total Contract Commitments/Payments to Date 150,390 14,039 164,429 76,090 0 0 Original Project Budget 165,000 Campus Black Iron Painting A/E Services DGM CO 10,000 10,000 10,000 Cons. Admin. Services DGM CO 3,900 3,900 Cons. Serv/Equip. Dayco Painting CO 60,624 12,125 72,749 8/18 Total Contract Commitments/Payments to Date 74,524 12,125 86,649 10,000 0 0 Original Project Budget 100,000 Lighting Upgrades - A/E Services Clark Enersen CO 15,500 15,500 14,001 Interior Cons. Serv/Equip. FSG CO 105,098 10,509 115,607 Total Contract Commitments/Payments to Date 120,598 10,509 131,107 14,001 0 0 Original Project Budget 200,000 Roof Replacements A/E Services Roof Asset Management CO 15,840 15,840 3,431 GEB Roof C & D Cons. Serv/Equip. Alpha Bldg. & Delta CO 272,671 27,261 299,932 176,903 7/18 HCDC Roof B Total Contract Commitments/Payments to Date 288,511 27,261 315,772 180,334 0 0 Original Project Budget 538,000 Active Learning Classrooms A/E Services The Clark Enersen Partners GF 49,750 49,750 39,800 39,800 Furniture Scott Rice GF 157,119 157,119 0 Technology Equipment Multiple 4/12/18 GF 220,493 24,037 244,530 0 Cons. Serv/Equip. Straub Construction 4/12/18 GF 539,067 53,906 592,973 129,664 129,664 8/18 Total Contract Commitments/Payments to Date 759,560 77,943 837,503 169,464 0 169,464 Original Project Budget 1,000,000 International Immigrant A/E Services 0 Student Services & InFocus Cons. Serv/Equip. Straub Construction 4/12/18 GF/AUX 195,233 19,523 214,756 152,982 7/18 Dining Room Remodel Total Contract Commitments/Payments to Date 195,233 19,523 214,756 152,982 0 0 Original Project Budget 220,000 Food Court Renovation A/E Services 0 Cons. Serv/Equip. The Wilson Group 5/18 GF 200,301 18,521 218,822 8/18 Total Contract Commitments/Payments to Date 200,301 18,521 218,822 00 0 Original Project Budget 225,000 Grand Total Contract Commitments to date for Major 2017-2018 Improvement Projects 1,969,038 Grand Total 2017-2018 Project Budget 2,448,000 MAJOR PROJECTS INCLUDED IN 2017-2018 MANAGEMENT BUDGET (Approx. $100,000 & over) Active Learning Classrooms A/E Services 0 Cons. Serv/Equip. GF 0 Total Contract Commitments/Payments to Date 00 0 00 0 Original Project Budget 600,000
Board Packet 31 August 16, 2018 Date(s) Change Total Contract Reimb. Exp. ` %%Estimated Project Professional Service Consultant / Board Contract Orders or Amount Amount Amount Amount Paid Paid to Project Completion Description Scope of Work Contractor Approval Fund Amount Contingency Committed Paid Paid To Date Date Compl. Date MAJOR PROJECTS INCLUDED IN 2017-2018 MANAGEMENT BUDGET (Approx. $100,000 & over) Carlsen Center A/E Services 0 1st Floor Restrooms Cons. Serv/Equip. GF 0 Total Contract Commitments/Payments to Date 00 0 00 0 Original Project Budget 175,000 Lighting Upgrades - A/E Services 0 632 Interior Cons. Serv/Equip. CO 0 Total Contract Commitments/Payments to Date 00 0 632 0 0 Original Project Budget 104,000 Fire Alarm Device Upgrades A/E Services 0 Carlsen Center, CSB, GEB, GYM, Cons. Serv/Equip. CO 0 LIB & OCB Total Contract Commitments/Payments to Date 00 0 00 0 Original Project Budget 593,000 Roof Replacements A/E Services 0 Warehouse Roofs A, C, D & E Cons. Serv/Equip. CO 0 Total Contract Commitments/Payments to Date 00 0 00 0 Original Project Budget 577,000 Grand Total Contract Commitments to date for Major 2018-2019 Improvement Projects Grand Total 2018-2019 Project Budget 2,049,000
Board Packet 32 August 16, 2018 Johnson County Community College Facilities Master Plan Projects (reflects payments issued through July 23, 2018)
(A-B) (B+E) (D+F) AB CDEFGH Approved Estimated Project Construction Non-Construction Non- Budget June Guaranteed Costs Project Total Non-Construction Construction Total Total Paid-to- Phase 1 2018 Maximum Price Budget Construction Paid Encumbered (1) Paid Encumbered Date CTE Building$ 27,907,490 $ 23,049,369 $ 4,858,121 $ 4,022,054 $ 1,685,408 $ 1,380,194 $ 24,734,777 $ 5,402,248 Fine Arts & Design Studios 19,255,864 16,456,063 2,799,801 1,793,180 1,443,270 1,192,772 17,899,333 3,633,309 ATB Renovation 16,803,904 - - - 565,618 260,649 565,618 260,649 WLB Renovation 14,850,290 - - - 444,585 68,019 444,585 68,019 Chiller Plant Expansion (2) 2,030,946 1,850,520 180,426 101,869 114,087 - 1,964,607 109,551 Phase 1 Total $ 80,848,494 $ 41,355,952 $ 7,838,348 $ 5,917,103 $ 4,252,968 $ 2,901,634 $ 45,608,920 $ 9,473,776
(A-B) (B+E) (D+F) AB CDEFGH Approved Estimated Project Construction Non-Construction Non- Budget June Guaranteed Costs Project Total Non-Construction Construction Total Total Paid-to- Phase 2 2018 Maximum Price Budget Construction Paid Encumbered (1) Paid Encumbered Date Outdoor Site Work, Athletics$ 14,633,713 $ - $ - $ - $ 771,898 $ 232,032 771,898 232,032 GYM Renovation 1,300,000 1,129,356 170,644 - 1,129,356 - Resource Center Renovation 6,554,524 - - - 373,295 87,262 373,295 87,262 Student Center Renovation 7,296,851 - - 405,781 362,620 405,781 362,620 Phase 2 Total $ 29,785,088 $ 1,129,356 $ 170,644 $ - $ 1,550,974 $ 681,914 $ 2,680,330 $ 681,914
Total Facilities Master Plan $ 110,633,582 $ 42,485,308 $ 8,008,992 $ 5,917,103 $ 5,803,942 $ 3,583,548 $ 48,289,250 $ 10,155,690
(1) The "Non‐Construction Encumbered" column figures represent Purchase Order totals to date. Non‐Construction costs include "soft costs" such as fees for architectural/engineering services, surveys, geotechnical testing, furniture, fixtures and equipment. (2) Approximately $700,000 for Chiller Plant Expansion to be funded from 2016 Capital Bond issue related to HVAC upgrades.
Board Packet 33 August 16, 2018 JOHNSON COUNTY COMMUNITY COLLEGE OFFICE OF THE PRESIDENT
August 2, 2018
TREASURER’S REPORT
REPORT:
The following pages contain a preliminary, unaudited Treasurer’s Report for the fiscal year ended June 30, 2018. As of this writing, the college’s fiscal year end closing process is not complete, therefore this report does not reflect all year end adjusting entries.
An ad valorem tax distribution of $39,507,957 was received from the county treasurer during June and was recorded as follows:
General Fund $37,273,760 Special Assessment Fund 140,302 Capital Outlay Fund 2,093,895 TOTAL $39,507,957
Expenditures in the primary operating funds are within approved budgetary limits.
RECOMMENDATION:
It is the recommendation of the college administration that the Board of Trustees approve the Treasurer’s Report for the month of June 2018, subject to audit.
Rachel Lierz Associate Vice President Financial Services/CFO
Barbara A. Larson Executive Vice President Finance and Administrative Services
Joseph M. Sopcich President
Board Packet 34 August 16, 2018 JOHNSON COUNTY COMMUNITY COLLEGE TREASURER'S REPORT JUNE 30, 2018 100% OF YEAR EXPIRED I. GENERAL/POST‐SECONDARY TECHNICAL EDUCATION (PTE) FUNDS
ADOPTED ACTIVITY ACTIVITY YTD AS PRIOR YEAR BUDGET THIS MONTH YEAR TO DATE % OF ACTIVITY 2017‐2018 2017‐2018 2017‐2018 BUDGET TO DATE
GENERAL/PTE FUNDS Ad Valorem (Property Taxes) $ 95,731,966 $ 37,475,029 $ 96,802,569 101%$ 90,525,039 Tuition and Fees 31,107,337 (1,687,980) 29,111,061 94% 30,339,804 State Aid 20,870,336 833,164 22,705,240 109% 22,340,304 Investment Income 80,214 318,373 1,183,354 1475% 489,967 Other Income 2,460,400 190,866 3,358,514 137% 3,099,697 TOTAL REVENUE $ 150,250,253 $ 37,129,452 $ 153,160,738 102%$ 146,794,812
Salaries and Benefits $ 110,452,422 $ 7,057,071 $ 103,372,992 94%$ 103,512,226 Current Operating 28,986,456 3,588,993 24,604,153 85% 21,265,786 Capital 7,505,208 1,170,245 3,954,262 53% 5,089,588 Debt Service 3,089,469 452,074 2,149,263 70% 950,576 TOTAL EXPENSES $ 150,033,555 $ 12,268,383 $ 134,080,670 89%$ 130,818,177
Unencumbered Cash Rollforward: Beginning Balance $ 87,965,755 $ 74,568,092 Revenues Over Expenses 19,080,068 15,976,635 Encumbrances & Other Activity (7,086,690) (2,578,972) Ending Balance $ 99,959,133 $ 87,965,755
Actual YTD Revenues by Source Actual YTD Expenses by Source
1% 2% 3% 2%
Ad Valorem (Property Taxes) Salaries and Benefits 15% 18% Tuition and Fees Current Operating
State Aid 19% Capital 63% Investment Income Debt Service 77% Other Income
Board Packet 35 August 16, 2018 JOHNSON COUNTY COMMUNITY COLLEGE TREASURER'S REPORT JUNE 30, 2018 100% OF YEAR EXPIRED I. GENERAL/POST‐SECONDARY TECHNICAL EDUCATION (PTE) FUNDS EXPENDITURE DETAIL BY NATURAL CLASSIFICATION
ADJUSTED ACTIVITY ACTIVITY YTD AS PRIOR YEAR YTD CHANGE BUDGET THIS MONTH YEAR TO DATE % OF ACTIVITY FROM 2017‐2018 2017‐2018 2017‐2018 BUDGET TO DATE PRIOR YEAR Salaries $ 82,591,735 $ 5,889,957 $ 77,862,626 94% $ 77,350,451 1% Benefits 27,871,937 1,167,114 25,510,366 92% 26,161,775 ‐2% Consultants 362,688 155,281 271,128 75% 229,038 18% Event Officials 53,754 ‐ 50,907 95% 45,515 12% Legal Services 175,000 2,656 55,212 32% 8,614 541% Lobbyist Services 27,840 ‐ 9,280 33% 27,840 ‐67% Audit Services 78,730 18,400 78,730 100% 75,860 4% Collection Costs 75,000 6,293 77,948 104% 82,214 ‐5% Insurance, Property/Casualty & Rel 713,354 122,713 664,610 93% 590,386 13% Other Contracted Services 7,608,549 670,652 6,356,437 84% 6,587,597 ‐4% SB 155 Shared Funding Payments 518,000 177,378 345,515 67% 307,851 12% Overnight Travel 865,000 94,927 641,089 74% 566,403 13% Lobbyist Travel & Other 8,600 ‐ ‐ 0% ‐ 0% Travel ‐ AQIP 6,600 ‐ 3,332 50% 4,427 ‐25% Staff Development Travel 308,375 35,258 274,174 89% 218,030 26% Faculty Continuing Ed Grants 30,000 2,055 23,544 78% 19,014 24% Tuition Reimbursement 561,000 60,784 509,036 91% 351,283 45% Same Day Travel 159,574 11,039 106,329 67% 112,537 ‐6% Team Travel ‐ ‐ 159 0% 5,011 ‐97% Supplies and Materials 6,222,189 1,216,047 5,257,381 84% 2,954,217 78% Computer Software 390,434 12,537 346,461 89% 494,044 ‐30% Computer Software Licenses 2,465,921 352,560 2,338,997 95% 1,943,779 20% Technical Training Travel 38,958 8,635 33,004 85% 22,022 50% Applicant Travel 25,000 984 8,741 35% 8,602 2% Recruiting Travel 25,970 1,854 18,783 72% 17,685 6% Printing, Binding & Publications 196,538 1,335 109,591 56% 82,621 33% Advertising and Promotions 874,213 132,664 687,896 79% 725,858 ‐5% Memberships 400,225 31,946 326,692 82% 286,091 14% Accreditation Expenses 59,725 15,005 50,430 84% 33,994 48% Bad Debt Expense 600,000 ‐ 500,000 83% 435,286 15% Electric 3,050,000 250,012 3,016,942 99% 2,699,628 12% Water 164,500 21,159 141,818 86% 146,213 ‐3% Natural Gas 23,000 2,020 19,159 83% 18,514 3% Telephone 251,322 11,332 247,392 98% 233,377 6% Gasoline 62,000 10,621 60,729 98% 53,171 14% Subscriptions 145,576 2,605 145,029 100% 15,073 862% Rentals and Leases 889,827 51,777 790,421 89% 837,117 ‐6% Repairs and Maintenance 395,088 18,520 259,576 66% 191,870 35% Freight 76,480 7,554 75,008 98% 80,663 ‐7% Special Events 325,108 16,900 238,677 73% 229,624 4% Retirement Recognitions 6,000 158 3,426 57% 10,145 ‐66% Postage 313,220 41,321 221,924 71% 283,438 ‐22% Contingency 64,022 ‐ ‐ 0% ‐ 0% Remodeling and Renovations 1,723,300 419,806 870,355 51% 406,680 114% Non‐Capital Furniture & Equipment ‐ ‐ ‐ 0% 2,046,283 ‐100% Library Books 162,030 5,638 161,771 100% 155,593 4% Furniture and Equipment 1,612,137 43,570 1,233,758 77% 1,492,618 ‐17% Building Improvements 3,694,059 656,218 1,392,563 38% 648,697 115% Land Improvements 436,300 45,012 295,815 68% 339,717 ‐13% Other Tax Assessments 200 ‐ 151 76% ‐ 100% Income Tax 2,200 ‐ ‐ 0% ‐ 0% Grants 105,000 573 93,538 89% 98,228 ‐5% Foster Care & Killed on Duty Grant 70,000 11,442 73,648 105% 53,596 37% Federal SEOG Match 57,810 11,997 71,310 123% ‐ 100% Principal Payments 1,705,865 (595,000) ‐ 0% ‐ 100% Interest Payments 1,380,354 450,824 1,551,013 112% 229,750 575% Fee Payments 3,250 1,250 3,250 100% 4,154 ‐22% Mandatory Transfers ‐ 595,000 595,000 0% 795,985 ‐25% TOTAL EXPENSES $ 150,033,555 $ 12,268,383 $ 134,080,670 89% $ 130,818,177 2%
Board Packet 36 August 16, 2018 JOHNSON COUNTY COMMUNITY COLLEGE TREASURER'S REPORT JUNE 30, 2018 100% OF YEAR EXPIRED II. ADULT SUPPLEMENTARY EDUCATION & STUDENT ACTIVITY FUNDS
ADOPTED ACTIVITY ACTIVITY YTD AS PRIOR YEAR BUDGET THIS MONTH YEAR TO DATE % OF ACTIVITY 2017‐2018 2017‐2018 2017‐2018 BUDGET TO DATE
ADULT SUPPLEMENTARY EDUCATION FUND Tuition and Fees$ 4,201,268 $ (178,972) $ 3,750,028 89% $ 3,568,114 Investment Income 4,000 5,649 27,951 699% 10,467 Other Income 1,655,500 248,084 1,816,679 110% 1,774,370 TOTAL REVENUE$ 5,860,768 $ 74,761 $ 5,594,658 95% $ 5,352,950
Salaries and Benefits$ 3,106,098 $ 304,637 $ 2,332,859 75% $ 2,419,737 Current Operating 4,280,924 303,773 2,905,413 68% 2,814,467 Capital Items 106,132 0 89,715 85% 161,737 TOTAL EXPENSES$ 7,493,154 $ 608,410 $ 5,327,987 71% $ 5,395,941
Unencumbered Cash Rollforward: Beginning Balance$ 1,044,963 $ 1,566,847 Revenues Over Expenses 266,671 (42,991) Encumbrances & Other Activity 164,248 (478,893) Ending Balance $ 1,475,882 $ 1,044,963
STUDENT ACTIVITY FUND Tuition and Fees$ 2,300,065 $ (131,820) $ 2,331,917 101%$ 2,400,152 Investment Income 1,000 1,116 8,612 861% 2,965 Other Income 38,500 480 26,962 70% 45,742 TOTAL REVENUE$ 2,339,565 $ (130,224) $ 2,367,490 101%$ 2,448,860
Salaries and Benefits$ 546,597 $ 52,091 $ 556,950 102%$ 562,474 Current Operating 710,971 54,657 571,734 80% 649,196 Capital Items 0 0 0 100% 20,743 Grants/Scholarships 1,473,785 29,823 1,164,154 79% 1,184,181 TOTAL EXPENSES$ 2,731,353 $ 136,571 $ 2,292,838 84% $ 2,416,593
Unencumbered Cash Rollforward: Beginning Balance$ 236,137 $ 214,045 Revenues Over Expenses 74,653 32,267 Encumbrances & Other Activity 4,440 (10,175) Ending Balance $ 315,230 $ 236,137
Board Packet 37 August 16, 2018 JOHNSON COUNTY COMMUNITY COLLEGE TREASURER'S REPORT JUNE 30, 2018 100% OF YEAR EXPIRED III. OTHER FUNDS
ADOPTED ACTIVITY ACTIVITY YTD AS PRIOR YEAR BUDGET THIS MONTH YEAR TO DATE % OF ACTIVITY 2017‐2018 2017‐2018 2017‐2018 BUDGET TO DATE
MOTORCYCLE DRIVER SAFETY FUND Tuition and Fees $ 245,408 $ 6,093 $ 146,850 60% $ 149,419 Other Income 0 652 41,672 100% 32,169 TOTAL REVENUE $ 245,408 $ 6,746 $ 188,522 77% $ 181,588
Salaries and Benefits $ 71,251 $ 12,833 $ 55,687 78% $ 64,029 Current Operating 39,030 1,006 15,476 40% 15,507 Capital Items 0 ‐ ‐ 100% 5,819 TOTAL EXPENSES $ 110,281 $ 13,839 $ 71,163 65% $ 85,356
Unencumbered Cash Rollforward: Beginning Balance $ 577,641 $ 481,396 Revenues Over Expenses 117,359 96,232 Encumbrances & Other Activity (85) 13 Ending Balance $ 694,915 $ 577,641
TRUCK DRIVER TRAINING COURSE FUND Tuition and Fees $ 366,795 $ 37,127 $ 296,039 81% $ 173,060 TOTAL REVENUE $ 366,795 $ 37,127 $ 296,039 81% $ 173,060
Salaries and Benefits $ 312,392 $ 18,340 $ 98,332 31% $ 99,757 Current Operating $ 573,366 36,191 108,702 19% 167,841 Capital 12,000 ‐ ‐ 0% ‐ TOTAL EXPENSES $ 897,758 $ 54,531 $ 207,035 23% $ 267,598
Unencumbered Cash Rollforward: Beginning Balance $ 66,529 $ 159,314 Revenues Over Expenses 89,004 (94,537) Encumbrances & Other Activity (7,607) 1,752 Ending Balance $ 147,926 $ 66,529
SPECIAL ASSESSMENTS FUND Ad Valorem (Property Taxes) $ 364,178 $ 141,043 $ 366,119 101% $ 343,597 Interest Income 0 1,736 8,598 0% 2,324 TOTAL REVENUE $ 364,178 $ 142,778 $ 374,717 103% $ 345,921
Current Operating $ 305,000 $ 807 $ 202,237 66% $ 204,045 TOTAL EXPENSES $ 305,000 $ 807 $ 202,237 66% $ 204,045
Unencumbered Cash Rollforward: Beginning Balance $ 617,870 $ 473,148 Revenues Over Expenses 172,480 141,875 Encumbrances & Other Activity (5,107) 2,847 Ending Balance $ 785,243 $ 617,870
Board Packet 38 August 16, 2018 JOHNSON COUNTY COMMUNITY COLLEGE TREASURER'S REPORT JUNE 30, 2018 100% OF YEAR EXPIRED IV. AUXILIARY ENTERPRISE FUND ‐ SCHEDULE 1
ADOPTED ACTIVITY ACTIVITY YTD AS PRIOR YEAR BUDGET THIS MONTH YEAR TO DATE % OF ACTIVITY 2017‐2018 2017‐2018 2017‐2018 BUDGET TO DATE REVENUES Concessions $ 10,000 $ ‐ $ 7,396 74% $ 7,026 Cosmetology 34,000 3,138 26,511 78% 29,183 Bookstore 7,011,000 358,721 6,693,498 95% 7,113,201 Dining Services 2,320,000 79,000 2,011,052 87% 2,046,056 Coffee Bars 584,300 13,458 458,828 79% 482,560 Vending 411,000 27,456 383,771 93% 382,292 Hiersteiner Center 953,500 94,929 1,079,948 113% 1,093,308 HVAC Auxiliary & Auto Technology Project 4,000 31 726 18% 2,082 Printing 266,000 10,075 256,697 97% 268,918 Dental Hygiene 5,000 ‐ 1,861 37% 1,350 Hospitality Management & Pastry Program 55,000 ‐ 38,019 69% 50,122 Café Tempo 200,000 13,218 172,522 86% 179,766 Campus Farm 8,000 1,163 12,271 153% 6,232 TOTAL REVENUES $ 11,861,800 $ 601,188 $ 11,143,101 94%$ 11,662,098
EXPENSES Concessions $ 7,145 $ 262 $ 4,774 67% $ 4,463 Cosmetology 28,000 (1,075) 21,986 79% 24,390 Bookstore 6,019,230 404,081 5,551,768 92% 5,964,894 Dining Services 3,110,616 237,904 2,678,355 86% 2,761,144 Coffee Bars 620,670 33,142 543,009 87% 549,446 Vending 558,625 41,738 420,002 75% 472,861 Hiersteiner Center 1,655,490 185,944 1,499,059 91% 1,489,249 HVAC Auxiliary & Auto Technology Project 4,000 ‐ 472 12% 1,727 Printing 266,561 25,547 144,288 54% 201,525 Dental Hygiene 3,500 330 1,740 50% 2,385 Hospitality Management & Pastry Program 55,000 4,793 27,560 50% 46,004 Café Tempo 291,956 29,282 275,528 94% 255,095 Campus Farm 8,000 1,745 8,004 100% 4,526 SUBTOTAL $ 12,628,793 $ 963,693 $ 11,176,546 89%$ 11,777,708
Other Auxiliary Services Expenses Post‐secondary Educational Institution Infrastructure (PEI) Loan‐Principal $ ‐ $ ‐ $ ‐ 0%$ 250,000 Auxiliary Construction 35,000 ‐ 11,517 33% 42,650 Campus Services 0 ‐ ‐ 0% 395 Director 148,815 38,116 125,255 84% 112,904 Fine Art 3,000 1,235 2,935 98% ‐ TOTAL EXPENSES $ 12,815,608 $ 1,003,045 $ 11,316,254 88%$ 12,183,657
Unencumbered Cash Rollforward: Beginning Balance $ 3,232,760 $ 4,748,818 Revenues Over Expenses (173,153) (521,559) Encumbrances & Other Activity 504,725 (994,499) Ending Balance $ 3,564,332 $ 3,232,760
Board Packet 39 August 16, 2018 JOHNSON COUNTY COMMUNITY COLLEGE TREASURER'S REPORT JUNE 30, 2018 100% OF YEAR EXPIRED IV. AUXILIARY ENTERPRISE FUND ‐ SCHEDULE 2
2017‐2018 2016‐2017 NET CHANGE YEAR TO DATE YEAR TO DATE FROM NET NET PRIOR YR
Concessions$ 2,622 $ 2,564 $ 59 Cosmetology 4,525 4,793 (268) Bookstore 1,141,730 1,148,307 (6,578) Dining Service (667,303) (715,087) 47,784 Coffee Bars (84,180) (66,885) (17,295) Vending (36,231) (90,569) 54,338 Hiersteiner Center (419,112) (395,941) (23,170) HVAC Auxiliary & Auto Technology Project 254 355 (101) Printing 112,409 67,393 45,016 Dental Hygiene 121 (1,034) 1,155 Hospitality Management & Pastry Program 10,458 4,118 6,341 Café Tempo (103,006) (75,329) (27,677) Campus Farm 4,267 1,707 2,560 $ (33,446) $ (115,610) $ 82,165
Board Packet 40 August 16, 2018 JOHNSON COUNTY COMMUNITY COLLEGE TREASURER'S REPORT JUNE 30, 2018 100% OF YEAR EXPIRED V. PLANT & OTHER FUNDS
ADOPTED ACTIVITY ACTIVITY YTD AS PRIOR YEAR BUDGET THIS MONTH YEAR TO DATE % OF ACTIVITY 2017‐2018 2017‐2018 2017‐2018 BUDGET TO DATE
REVENUE BOND DEBT SERVICE FUND Unencumbered Cash Rollforward: Balance Forward $ 1,902,973 $ 1,902,973 $ 1,835,646 TOTAL REVENUE 1,644,904 $ (87,428) 1,729,299 105% 1,762,028 TOTAL EXPENSES 1,708,398 (3,166) 1,705,232 100% 1,694,700 Encumbrances & Other Activity 1 (1) Ending Balance $ 1,927,041 $ 1,902,973
COMMONS (COM) & INDUSTRIAL TRAINING CENTER (ITC) REPAIR AND REPLACEMENT RESERVE FUNDS Unencumbered Cash Rollforward: Balance Forward $ 1,331,833 $ 1,331,833 $ 1,256,241 TOTAL REVENUE 224,520 $ 15,724 169,027 75% 163,122 TOTAL EXPENSES 100,000 15,921 39,576 40% 74,994 Encumbrances & Other Activity (1,753) (12,536) Ending Balance $ 1,459,531 $ 1,331,833
CAPITAL OUTLAY & SERIES 16 CAPITAL OUTLAY GENERAL OBLIGATION PRINCIPAL & INTEREST FUNDS Unencumbered Cash Rollforward: Balance Forward $ 7,846,579 $ 7,846,579 $ 6,839,109 TOTAL REVENUE 5,302,231$ 2,129,932 5,549,336 105% 5,111,258 TOTAL EXPENSES 5,995,950 384,912 2,837,837 47% 3,360,418 Encumbrances & Other Activity (1,064,473) (743,369) Ending Balance $ 9,493,605 $ 7,846,579
CAMPUS DEVELOPMENT FUND Unencumbered Cash Rollforward: Balance Forward $ 1,702,062 $ 1,702,062 $ 2,058,709 TOTAL REVENUE 985,744 $ (53,286) 1,022,526 104% 1,042,428 TOTAL EXPENSES 1,400,000 59,107 1,285,791 92% 1,162,147 Encumbrances & Other Activity (30,404) (236,929) Ending Balance $ 1,408,393 $ 1,702,062
CAMPUS IMPROVEMENTS SERIES 16 CAPITAL OUTLAY GENERAL OBLIGATION BONDS Unencumbered Cash Rollforward: Balance Forward $ 372,090 $ 372,090 $ 569,022 TOTAL REVENUE 0 $ 2,483 28,690 0% 17,756 TOTAL EXPENSES 0 314,852 299,278 0% 256,983 Encumbrances & Other Activity 353,266 42,295 Ending Balance $ 454,768 $ 372,090
Board Packet 41 August 16, 2018 JOHNSON COUNTY COMMUNITY COLLEGE TREASURER'S REPORT JUNE 30, 2018 100% OF YEAR EXPIRED V. PLANT & OTHER FUNDS (CONTINUED)
ADOPTED ACTIVITY ACTIVITY YTD AS PRIOR YEAR BUDGET THIS MONTH YEAR TO DATE % OF ACTIVITY 2017‐2018 2017‐2018 2017‐2018 BUDGET TO DATE
ARTS BUILDING CONSTRUCTION FUND Unencumbered Cash Rollforward: Balance Forward $ ‐ $ ‐ $ ‐ TOTAL REVENUE 14,500,000 $ 81,816 21,530,703 148% ‐ TOTAL EXPENSES 14,500,000 2,850,072 4,954,441 34% ‐ Encumbrances & Other Activity (11,971,700) ‐ Ending Balance $ 4,604,562 $ ‐
CAREER AND TECHNICAL EDUCATION CONSTRUCTION FUND Unencumbered Cash Rollforward: Balance Forward $ ‐ $ ‐ $ ‐ TOTAL REVENUE 30,000,000 $ 112,400 29,354,275 98% ‐ TOTAL EXPENSES 30,000,000 3,291,419 6,521,708 22% ‐ Encumbrances & Other Activity (16,573,377) ‐ Ending Balance $ 6,259,190 $ ‐
ATB RENOVATION FUND Unencumbered Cash Rollforward: Balance Forward $ ‐ $ ‐ $ ‐ TOTAL REVENUE 2,000,000 $ 7,646 1,928,369 96% ‐ TOTAL EXPENSES 2,000,000 10,490 10,490 1% ‐ Encumbrances & Other Activity (1,410) ‐ Ending Balance $ 1,916,469 $ ‐
ALL OTHER FUNDS Unencumbered Cash Rollforward: Balance Forward $ 2,130,763 $ 2,130,763 $ 2,480,795 TOTAL REVENUE 85,827,230$ 1,640,100 27,658,487 32% 27,639,488 TOTAL EXPENSES 85,500,000 1,512,541 25,311,568 30% 28,267,775 Encumbrances & Other Activity (2,680,843) 278,255 Ending Balance $ 1,796,839 $ 2,130,763
Board Packet 42 August 16, 2018 JOHNSON COUNTY COMMUNITY COLLEGE TREASURER'S REPORT JUNE 30, 2018 100% OF YEAR EXPIRED VI. INVESTMENTS
DATE OF DATE OF INTEREST MATURED INTEREST CURRENT FUND CD# ISSUE MATURITY TERM RATE THIS MONTH RECEIVED INVESTMENTS
Commerce Bank 296014840 03/08/18 06/07/18 91 d 1.260 $ 9,000,000.00 $ 37,537.50 UMB Bank T‐Bill 545193326 03/15/18 06/14/18 91 d 1.730 7,965,642.96 34,357.04 Capital City Bank 16836739 03/22/18 06/21/18 91 d 1.750 6,000,000.00 26,178.08 Capital City Bank 16809807 03/29/18 06/28/18 91 d 1.780 7,000,000.00 31,064.65 Capital City Bank 16823557 04/12/18 07/05/18 84 d 1.840 $ 6,000,000.00 Capital City Bank 16847285 04/19/18 07/12/18 84 d 1.890 10,000,000.00 Capitol Federal Savings 70167069 04/26/18 07/19/18 84 d 1.850 5,000,000.00 Capitol Federal Savings 70167258 05/03/18 07/26/18 84 d 1.920 10,000,000.00 Capital City Bank 16824507 05/10/18 08/02/18 84 d 1.920 6,000,000.00 Capital City Bank 16800715 05/17/18 08/09/18 84 d 1.920 10,000,000.00 UMB Bank T‐Bill 243008777 05/24/18 08/16/18 84 d 1.870 9,957,148.80 UMB Bank T‐Bill 545205464 05/31/18 08/23/18 84 d 1.851 3,983,032.92 Commerce Bank 296015169 06/07/18 08/30/18 84 d 1.947 9,000,000.00 UMB Bank T‐Bill 545207835 06/14/18 09/06/18 84 d 1.893 7,965,299.23 UMB Bank T‐Bill 545207836 06/14/18 08/23/18 70 d 1.890 5,978,330.60 UMB Bank T‐Bill 545207837 06/14/18 08/30/18 77 d 1.892 8,964,220.72 UMB Bank T‐Bill 545207838 06/14/18 09/06/18 84 d 1.893 9,956,624.03 UMB Bank T‐Bill 545207839 06/14/18 09/13/18 91 d 1.906 9,952,705.28 Bank of Kansas City CDARS 1021505168 06/21/18 09/20/18 91 d 2.000 6,000,000.00 Capital City Bank 16809807 06/28/18 09/27/18 91 d 2.020 7,000,000.00
PREVIOUSLY REPORTED INTEREST 1,157,879.35 TOTAL 1,287,016.62 125,757,361.58
Municipal Investment Pool: (MIP) Daily Rate 06/01/18 06/30/18 30 d 1.295 * 20,935.26 6,526,852.08
PREVIOUSLY REPORTED INTEREST 58,649.03 TOTAL 79,584.29 GRAND TOTAL $ 1,366,600.91 $ 132,284,213.66
* Average daily rate earned for the month of June Rates varied from 1.25 to 1.50 Average 3 month T‐Bill rate for the month of June = 1.94 Rates varied from 1.89 to 1.96
Board Packet 43 August 16, 2018 JOHNSON COUNTY COMMUNITY COLLEGE TREASURER'S REPORT JUNE 30, 2018 100% OF YEAR EXPIRED VII. CASH AND POOLED INVESTMENT ANALYSIS
PRIOR YEAR BOOK OUTSTANDING UNENCUMBERED UNENCUMBERED FUND BALANCE COMMITMENTS BALANCE BALANCE General & PTE Funds$ 117,285,605 $ 17,326,472 $ 99,959,133 $ 87,965,755 Adult Supplementary Education Fund 2,570,887 1,095,005 1,475,882 1,044,963 Student Activity Fund 508,029 192,799 315,230 236,137 Motorcycle Driver Safety Fund 712,790 17,876 694,915 577,641 Truck Driver Training Fund 199,143 51,217 147,926 66,529 Auxiliary Enterprise Funds 3,811,954 247,622 3,564,332 3,232,760 Revenue Bond Principal and Interest Fund 2,103,668 176,627 1,927,041 1,902,973 COM Repair and Replacement Reserve Fund 14,139 0 14,139 14,139 ITC Repair & Maintenance Reserve Fund 1,467,839 22,447 1,445,392 1,317,694 Capital Outlay & Series 16 GO P&I Funds 11,268,138 1,774,533 9,493,605 7,846,579 Campus Development Fund 1,567,506 159,113 1,408,393 1,702,062 Special Assessments Fund 789,864 4,620 785,243 617,870 Restricted, Loan and Scholarship Funds 2,073,930 303,798 1,770,131 2,104,055 Arbitrage Rebate Fund 26,708 0 26,708 26,708 Agency Funds 375,320 375,320 0 0 Payroll Fund 84,453 84,453 0 0 TOTAL $ 144,859,974 $ 21,831,903 $ 123,028,070 $ 108,655,864
Series 16 GO Capital Outlay Bond Proceeds $ 1,805,235 $ 1,350,467 $ 454,768 $ 372,090
General/Post‐Secondary Technical Education (PTE) Funds Unencumbered Cash 3 Yr Monthly Trend
$ 110,000,000
$ 100,000,000
$ 90,000,000
$ 80,000,000 FY18 $ 70,000,000 FY17 $ 60,000,000 FY16 $ 50,000,000
$ 40,000,000
$ 30,000,000
$ 20,000,000
$ 10,000,000
$ 0
Board Packet 44 August 16, 2018 JOHNSON COUNTY COMMUNITY COLLEGE TREASURER'S REPORT JUNE 30, 2018 100% OF YEAR EXPIRED VIII. FOUNDATION
ACTIVITY PRIOR YEAR YEAR TO DATE ACTIVITY JUNE 30, 2018 TO DATE $ CHANGE CHANGE %
FOUNDATION Contribution Income $ 2,095,648 3,327,168 Event Revenue 604,287 722,445 Investment Income 1,936,898 2,529,521 Other Revenue 76,170 228,039 TOTAL REVENUE $ 4,713,003 $ 6,807,173 $ (2,094,170) (30.8) %
Student Assistance $ 1,232,873 1,177,994 Program Support 427,824 609,012 Project Support 28,128 275,944 Campus Support 106,086 88,703 Programming Expenses 492,769 536,062 General & Administrative Expenses 299,329 465,043 TOTAL EXPENSES $ 2,587,009 $ 3,152,758 $ (565,749) (17.9) %
Balance Forward $ 32,395,486 28,741,071 Revenues Over Expenses 2,125,994 3,654,415 Ending Balance $ 34,521,480 $ 32,395,486 $ 2,125,994 6.6 %
Board Packet 45 August 16, 2018 JOHNSON COUNTY COMMUNITY COLLEGE OFFICE OF THE PRESIDENT
August 16, 2018
CASH DISBURSEMENT SUMMARY
REPORT:
Supplement A to the August 16, 2018 Board Packet contains the accounts payable disbursements. The Cash Disbursement Summary includes accounts payable, tuition refunds, and financial aid disbursements.
Date Control Number Amount
Accounts Payable Disbursements
07/05/18 00669086 -00669118 AP $ 102,679.65 07/05/18 !0034228-!0034241 ACH 109,093.84 07/06/18 00669119-00669131 AP 259,479.12 07/06/18 !0034242-!0034249 ACH 29,647.21 07/09/18 00669132-00669157 AP 64,496.17 07/09/18 !0034250-!0034258 ACH 44,456.34 07/10/18 00669158-00669167 AP 16,278.04 07/10/18 !0034259-!0034261 ACH 22,985.09 07/11/18 00669168-00669198 AP 216,548.81 07/11/18 !0034262-!0034265 ACH 4,632.85 07/12/18 00669199-00669247 AP 511,471.86 07/12/18 !0034266 ACH 110.60 07/13/18 00669248-00669277 AP 66,791.85 07/13/18 !0034267-!0034274 ACH 23,905.16 07/16/18 !0034275 P-Card Wire 307,826.64 07/17/18 00669278-00669327 AP 171,476.58 07/17/18 !0034276-!0034290 ACH 49,414.20 07/18/18 00669328-00669350 AP 308,634.85 07/18/18 !0034291-!0034297 ACH 45,113.38 07/19/18 00669351-00669359 AP 102,582.83 07/19/18 !0034298-!0034301 ACH 6,022.17 07/20/18 00669360-00669395 AP 77,168.85 07/20/18 !0034302-!0034308 ACH 13,700.55 07/23/18 00669396-00669424 AP 1,292,810.33 07/24/18 00669425-00669478 AP 214,317.23 07/24/18 W0000148 Wire 23,800.00
Board Packet 46 August 16, 2018 07/24/18 W0000149 Wire 3,600.00 07/24/18 !0034309-!0034322 ACH 2,056,531.68 07/25/18 00669479-00669504 AP 161,704.37 07/25/18 !0034323-!0034327 ACH 1,949.51 07/26/18 00669505-00669534 AP 71,946.22 07/26/18 !0034328-!0034333 ACH 1,796,595.78 07/27/18 00669535-00669568 AP 554,025.05 07/27/18 !0034335-!0034341 ACH 316,034.49 07/30/18 00669569-00669611 AP 19,110.62 07/30/18 !0034342-!0034347 ACH 5,526.82 07/31/18 00669612-00669636 AP 102,114.80 07/31/18 !0034348-!0034356 ACH 12,282.03 08/01/18 00669637-00669650 AP 62,126.86 08/01/18 !0034357-!0034361 ACH 44,336.70 $ 9,293,329.13
Tuition Refunds and Financial Aid Disbursements
07/06/18 10168704 -10168728 20,845.12 07/13/18 10168729-10168743 8,445.45 07/20/18 10168744-10168750 7,470.40 07/27/18 10168751-10168755 3,085.00 07/01/18-07/31/18 Refund ACH 315,057.09
$ 354,903.06
Total Cash Disbursements $ 9,648,232.19
Board Packet 47 August 16, 2018 RECOMMENDATION:
It is the recommendation of the college administration that the Board of Trustees ratify the total cash disbursements as listed above and as contained in the supplement, for the total amount of $ 9,648,232.19.
Rachel Lierz Associate Vice President Financial Services/CFO
Barbara A. Larson Executive Vice President Finance and Administrative Services
Joseph M. Sopcich President
Board Packet 48 August 16, 2018 JOHNSON COUNTY COMMUNITY COLLEGE OFFICE OF THE PRESIDENT
August 16, 2018
GRANTS, CONTRACTS AND AWARDS
REPORT:
The following grants have been approved for funding.
1. Engage the Election 2018 Grant Funding Agency: Campus Compact Purpose: To create electoral engagement opportunities for students during the 2018 midterm election cycle. Duration: One-time award Grant Administrator: Tara Karaim Amount Funded: $1,850.00 JCCC Match: -0- Applicant: JCCC
2. Carl Perkins Program Improvement Grant FY19 – Additional funding Funding Agency: U.S. Department of Education / Kansas Board of Regents Purpose: To develop more fully the academic, career and technical skills of students enrolled in career and technical education programs. Duration: July 1, 2018 – June 30, 2019 Grant Administrator: Shelia Mauppin Amount Funded: $17,228.00 JCCC Match: -0- Applicant: JCCC
3. Kansas Nursing Initiative Grant FY19 – Additional funding Funding Agency: Kansas Board of Regents Purpose: To complete a self-study as part of its application for simulation lab accreditation through the Society for Simulation in Healthcare (SSH). Additional grant funds will be used to support the travel of faculty and program director to attend / present at professional conferences. Duration: July 1, 2018 – June 30, 2019
Board Packet 49 August 16, 2018 Grant Administrator: Karen LaMartina Amount Funded: $3,000.00 JCCC Match: -0- Applicant: JCCC
4. KC Metro Arts Integration Symposium – Additional funding Funding Agency: National Endowment for the Arts/Kansas Creative Arts Industries Commission Purpose: To support a three-day symposium for educators to explore the power of the arts in engaging students, strengthening comprehension, and bringing content areas to life. Duration: February 5, 2018 – July 31, 2018 Grant Administrator: Angel Mercier Amount Funded: $900.00 JCCC Match: - 0 - Applicant: JCCC
The following grants have been submitted on behalf of the college.
1. Child Care Access Means Parents in School Program (CCAMPIS) Funding Agency: U.S. Department of Education Purpose: To subsidize the costs of child care for Pell-eligible student-parents who are enrolled in at least 9 credit hours and have children between the ages of 1 and walking through 6 years-old. Duration: 4 years Grant Administrator: Claire Ehney Amount Requested: $115,653.17 (Year 1 total only) JCCC Match: -0- JCCC Foundation Match: $10,000.00 (Year 1 total only) Applicant: JCCC
2. Humanities Initiatives at Community Colleges 2018 Funding Agency: National Endowment for the Humanities Purpose: To recruit ten faculty from both humanities and non-humanities fields to participate in a two-year long project to integrate Contemporary American Indian Culture across the curriculum. Duration: January 1, 2019 – December 31, 2020 Grant Administrator: Sean M. Daley and Allison Smith Amount Requested: $98,162.00 JCCC Match: -0- Applicant: JCCC
Board Packet 50 August 16, 2018
RECOMMENDATION:
It is the recommendation of the college administration that the Board of Trustees approve the acceptance of these grants and authorize expenditure of funds in accordance with the terms of the grants.
Tanya Wilson Interim Vice President, Grants Leadership and Development
Joseph M. Sopcich President
Board Packet 51 August 16, 2018 AFFILIATION, ARTICULATION AND REVERSE TRANSFER, COOPERATIVE AND OTHER AGREEMENTS
REPORT: The following agreements are intended to establish contractual relationships between JCCC and other organizations, but are not processed by the procurement department and/or do not involve a payment by JCCC. They are categorized below as either Affiliation Agreements, Articulation and Reverse Transfer Agreements, Cooperative Agreements, or Other Agreements.
AFFILIATION AGREEMENTS (Provide JCCC students with needed clinical or other career affiliated experiences)
Agency/ Program(s) Credit/CE New/Renewal Financial Organization and Term Impact/Additional Information
Claridge Court CNA, CMA Credit New 2018-19 Practicum experience for Practical health occupations and Nursing practical nursing students Spring Hill Care CNA, CMA Credit New 2018-19 Practicum experience for and Rehabilitation health occupations Center, LLC Westchester CNA, CMA Credit New 2018-19 Practicum experience for Village health occupations
OTHER AGREEMENTS (Other contractual relationships that do not involve a payment and/or are not processed by the procurement department)
Organization/ Program(s) Credit/CE New/Renewal Financial Individual and Term Impact/Additional Information Template for All CE CE Annual Approval to continue CE Services Programs Approval using the template form Agreement “JCCC CE Service Agreement” for training services provided by CE
Board Packet 52 August 16, 2018 to outside employers/ clients for FY19 Template for All Facility Facility Annual Approval to continue Facility Rental Rentals Rental Approval using the template form Request Program for “Facility Rental Request” arrangements for third party facility rentals Raised with Parenting as CE New Partnership will be Love and Limits Healthcare Healthcare financially beneficial for training JCCC CE and organization. HP Distribution, CDL Training CE Renewal $100 day per tractor- LLC Program trailer. Provide equipment rental/use for JCCC CDL training program. Partnership allows continuity of equipment and reduction in costs for equipment rental BNSF Railway BNSF Master CE New/Indefinite Amendment to BNSF Company Instructor Business & Master Services Program Leadership Agreement number BF10006364 SOW #4 to allow enrollment in CE online courses. The Family Early Head Start Hiersteiner Renewal Up to ~$5,000 in funding Conservancy childcare Child (8.1.18-7.31.19, services/funding Development Program Year Center 4)
RECOMMENDATION: It is the recommendation of the College administration that the Board of Trustees authorize the College to enter into agreements as set forth above.
L. Michael McCloud Vice President Academic Affairs/ Chief Academic Officer
Board Packet 53 August 16, 2018
Barbara Larson Executive Vice President Finance and Administrative Services
Joseph M. Sopcich President
Board Packet 54 August 16, 2018 JOHNSON COUNTY COMMUNITY COLLEGE OFFICE OF THE PRESIDENT
August 16, 2018
TRANSFER TO JCCC FOUNDATION TRIBUTE FUND
REPORT:
Ron Frigault and Mitch Borchers are retiring from the college. They have requested that in lieu of a retirement gift, the $150 designated for this gift be donated to the JCCC Foundation student scholarship fund. Mr. Frigault’s funds will go to the Counseling Center Hardship Grant Scholarship Fund, and Mr. Borchers’ funds will go to the Dental Hygiene Program Scholarship Fund.
RECOMMENDATION:
It is the recommendation of the college administration that the Board of Trustees authorize the transfer of $300 from the general fund to the JCCC Foundation student scholarship fund in honor of Ron Frigault and Mitch Borchers.
Rachel Lierz Associate Vice President, Financial Services
Joseph M. Sopcich President
Board Packet 55 August 16, 2018 JOHNSON COUNTY COMMUNITY COLLEGE OFFICE OF THE PRESIDENT
August 16, 2018 HUMAN RESOURCES
1. Retirements
SHARON WIRSIG, KPERS/JCCC, Supervisor, Testing Services, Testing/Assessment Services, Student Success and Engagement, effective February 15, 2019.
CARRIE HAMBRIGHT, KPERS, Administrative Assistant, Emergency Medical Science, Healthcare, Wellness, and Public Services, Academic Affairs, effective July 20, 2018.
RECOMMENDATION:
It is the recommendation of the college administration that the Board of Trustees approve the above-listed retirements.
2. Separation
ADAM TERRY, Academic Theatre Technical Director/Designer, Arts, Design, Humanities, and Social Science, Academic Affairs, effective August 3, 2018.
RECOMMENDATION:
It is the recommendation of the college administration that the Board of Trustees approve the above-listed separation.
3. Reassignment
VALERIE CASELMAN, Administrative Assistant, Continuing Education, Continuing Education and Organizational Development at $19.56 per hour to Administrative Assistant, Continuing Education and Organizational Development, effective August 1, 2018 at $19.59 per hour.
RECOMMENDATION:
It is the recommendation of the college administration that the Board of Trustees approve the above-listed reassignment.
Board Packet 56 August 16, 2018 4. Employment – Regular
JULIE SMITH, Administrative Assistant, Healthcare, Wellness, and Public Services, Academic Affairs, effective August 27, 2018 at $17.98 per hour.
Effective Name Position Date Salary
Thad Rose Student Media Coordinator 07/18/18 - 29.57/hour 06/30/19
Elias Saina Student Admissions 07/23/18 - 11.23/hour Ambassador 06/30/19
Pedro Rodriguez Student Activities 07/30/18 - 11.23/hour Ambassador 06/30/19
Austin Baughman Administrative Assistant 07/24/18 - 13.59/hour 06/30/19
Shade Bornemann Administrative Assistant 07/24/18 - 14.94/hour & Accounting Specialist 06/30/19
Benjamin Howard Collaboration Center 07/23/18 - 16.47/hour Support Specialist 06/30/19
Warren Wang Student Engagement 07/30/18 - 11.23/hour Ambassador 06/30/19
Sophia Khatri Student Engagement 08/06/18 - 11.23/hour Ambassador 06/30/19
Nidia Menchaca Student Activities 07/30/18 - 11.23/hour Ambassador 06/30/19
Mitty Po Student Success 07/30/18 - 11.23/hour Ambassador 06/30/19
Nathan Naumann Receiving/Return 07/30/18 - 13.59/hour Specialist 06/30/19
Taylor Vande Velde Merchandise Clerk 07/31/18 - 12.35/hour 06/30/19
Board Packet 57 August 16, 2018 Holly Dusthimer Student Activities 07/30/18 - 11.23/hour Ambassador 06/30/19
Marilyn Pickrel Financial Aid Assistant 08/16/18 - 14.94/hour Accounting 06/30/19
Debbie Stoerman Administrative Assistant 08/01/18 - 14.94/hour 06/30/19
Miricle Mayo Museum Guard 08/01/18 - 12.35/hour 06/30/19
Joel Hampton Student Activities 07/30/18 - 11.23/hour Ambassador 06/30/19
Natalie Barrett Museum Guard 08/01/18 - 12.35/hour 06/30/19
Alexis Grauert Merchandise Clerk 07/31/18 - 12.35/hour 06/30/19
Emily Levine Testing Center Assistant 08/06/18 - 14.94/hour 06/30/19
RECOMMENDATION:
It is the recommendation of the college administration that the Board of Trustees approve the above-listed regular employees.
5. Employment – Temporary
Effective Name Position Date Salary
Renato Guzman Dining Services Assistant 07/18/18 - 11.23/hour 06/30/19
Rivanold Tegomo Peer Tutor 08/01/18 - 11.01/hour 06/30/19
Denise Filley Counselor 07/26/18 - 23.13/hour 06/30/19
Board Packet 58 August 16, 2018
Brandon Lane CoLab Support Assistant 07/23/18 - 11.34/hour 06/30/19
Magda Carlos-Trevino O & T Clerical 07/25/18 - 11.23/hour 06/30/19
Megan Mcmanus Farm to Table Intern 07/21/18 - 11.23/hour 06/30/19
Nicole Bender Peer Tutor 08/01/18 - 11.23/hour 06/30/19
Sarah Evans Career Information 08/14/18 - 14.94/hour Specialist 06/30/19
Yohannes Girma Student Admissions 07/30/18 - 11.23/hour Ambassador 06/30/19
Shelly Thurman Receptionist/Office 08/13/18 - 12.35/hour Assistant 06/30/19
Soniya Pathak Student Admissions 07/30/18 - 11.23/hour Ambassador 06/30/19
Bryn Aytes Technical Support 07/26/18 - 11.23/hour Center 06/30/19
Ella Lychnikova Bookstore Clerk 08/01/18 - 11.23/hour 06/30/19
Bilha Kahindi Peer Tutor 08/01/18 - 11.23/hour 06/30/19
Joshua Graham Bookstore Clerk 07/31/18 - 11.23/hour 06/30/19
Stacy Tomlinson Office Assistant 08/02/18 - 13.35/hour 06/30/19
Mahtab Tirandazian Museum Guard 08/01/18 - 12.81/hour 06/30/19
Board Packet 59 August 16, 2018 Valerie Lewis Peer Tutor 08/01/18 - 11.23/hour 06/30/19
Christopher Bishop Bookstore Clerk 08/01/18 - 11.23/hour 06/30/19
Levi Forge Bookstore Clerk 08/01/18 - 11.23/hour 06/30/19
Alexandra Coddington Bookstore Clerk 08/02/18 - 11.23/hour 06/30/19
Ashton Morrow Bookstore Clerk 08/01/18 - 11.23/hour 06/30/19
Christopher Forte Bookstore Clerk 08/02/18 - 11.23/hour 06/30/19
Sharron Johnson Office Aide 08/07/18 - 15.08/hour 09/08/18
Jennifer Adeji Lab Aide 08/03/18 - 11.23/hour 06/30/19
Chloe Adrian Espresso Barista 08/20/18 - 12.35/hour 06/30/19
Lauren Kimball Assistant Professor, 08/20/18 - 33,112.00/total Animation 5/24/19
Leslie Quillen Instr., Arts & Design, 08/20/18 - 1,148.00/cr.hr. Humanities & Soc. Sci. 07/25/19 Kenneth Sissoma " " 1,148.00/cr.hr.
Catherine Schrag Carl Perkins Grant, 08/13/18 - 1,148.00/total. Cosmetology Integration 05/31/19 Project, Communications
Christa Wessel Course by Arrangement, 08/20/18 - 100.00/st.cr.hr. Business 12/16/18
Board Packet 60 August 16, 2018 Mary Izard Instr., Professor Emeritus 08/20/18 - 1,378.00/cr.hr. Business 05/24/19 Mike Pener " " 1,427.00/cr.hr. Jeff Wright " " 1,378.00/cr.hr.
Mary Izard Instr., Professor Emeritus 06/03/19 - 1,148.00/cr.hr. Business 07/25/19
Mike Pener " " 1,189.00/cr.hr. Jeff Wright " " 1,148.00/cr.hr.
Melonie McElravy Technology Dev. and 07/26/17 - 2,380.00/total. Implementation, Comp. 07/10/18 Sci. & Information Tech.
Lori Brooksa Special Project, Carl Perkins 07/02/18 - 2,210.00/total. Grant – Population Health 08/10/18 Management Proj., CSIT
Lori Brooksa Special Project, Carl Perkins 07/02/18 - 2,210.00/total. Grant – HCIS/MIRM Labor 08/10/18 Market Data Proj., CSIT Amanda Krausa " " 2,130.00/total.
Richard Fleminga Special Project, Carl Perkins 07/02/18 - 3,447.00/total. Grant – Game Design 08/10/18 Framework Dev. Proj., CSIT Steve Smith " " 2,046.00/total.
Damon German Instr., Computing Sciences 08/20/18 - 989.00/cr.hr. & Information Technology 07/25/19 Sara Bible " " 1,031.00/cr.hr. Aruna Rao " " 1,031.00/cr.hr.
Gretchen Thuma Carl Perkins Grant, 08/13/18 - 3,483.00/total. Professional Selling 06/01/19 Writing Integration & Learning Experience Career Pathways
Board Packet 61 August 16, 2018 Kathryn Austin Instr., English & Journalism 08/20/18 - 1,148.00/cr.hr. 07/25/19 Sally Bennett " " 1,161.00/cr.hr. Angela Biondo " " 1,148.00/cr.hr. Perrin Blackman " " 1,065.00/cr.hr. Jeffrey Boyer " " 1,161.00/cr.hr. Leanna Brunner " " 1,148.00/cr.hr. David Cantwell " " 1,148.00/cr.hr. William Carpentera " " 1,161.00/cr.hr. Carolyn Chapman " " 1,148.00/cr.hr. Anne Christiansen-Bullers " " 1,065.00/cr.hr. James Cooper " " 1,189.00/cr.hr. Steven Cortez " " 1,065.00/cr.hr. Jason Crow " " 1,023.00/cr.hr. Dessa Cruma " " 1,065.00/cr.hr. Mark Davis " " 1,161.00/cr.hr. Susan Dawson-O-Brien " " 1,031.00/cr.hr. Christopher Devictor " " 1,148.00/cr.hr. Hela Ellouz " " 1,065.00/cr.hr. Jennifer Forth " " 1,065.00/cr.hr. Catherine Frazier " " 1,148.00/cr.hr. Anthony Funaria " " 1,189.00/cr.hr. Mark Groves " " 989.00/cr.hr. Nicholas Hart " " 1,065.00/cr.hr. Ruth Heflin " " 1,189.00/cr.hr. Janice Hodgkin " " 1,148.00/cr.hr. Megan Hoelting " " 1,065.00/cr.hr. Kelsey Huff " " 1,065.00/cr.hr. Matthew Jackson " " 1,148.00/cr.hr. Ronald Johnson " " 1,031.00/cr.hr. Rebecca Kastendick " " 1,148.00/cr.hr. Daniel Kennard " " 1,090.00/cr.hr. Sarah Kern " " 1,148.00/cr.hr. Claudia Keh " " 1,031.00/cr.hr. Taylor Knisley " " 1,065.00/cr.hr. Julie Lane " " 1,148.00/cr.hr. Stacey Lillich " " 1,148.00/cr.hr. Brian Longfellow " " 1,148.00/cr.hr. Ella Lychnikova " " 1,148.00/cr.hr. Karl Magnuson " " 1,065.00/cr.hr. Hannah Massman " " 1,104.00/cr.hr. Lisa McBride " " 1,161.00/cr.hr. Debra McLeod " " 1,148.00/cr.hr. Christine McWard " " 1,065.00/cr.hr.
Board Packet 62 August 16, 2018 Benedict Messner " " 1,104.00/cr.hr. Daniel Murtaugh " " 1,189.00/cr.hr. Jacqueline Nelson " " 1,148.00/cr.hr. William Ness " " 1,113.00/cr.hr. Julia Newton " " 1,065.00/cr.hr. Emily Nguyen " " 1,148.00/cr.hr. Joel Nichols " " 1,104.00/cr.hr. Amy Pace " " 1,148.00/cr.hr. Loretta Paldino " " 1,148.00/cr.hr. Christopher Patch " " 1,065.00/cr.hr. Staci Petrillo " " 1,148.00/cr.hr. Angela Rabin " " 1,050.00/cr.hr. Mariella Rainwater " " 1,148.00/cr.hr. Paul Restivo " " 1,189.00/cr.hr. Samantha Sagastume " " 1,031.00/cr.hr. Tatiana Scanlan " " 1,148.00/cr.hr. Mary Schulte " " 1,148.00/cr.hr. Paul Skidmore " " 1,148.00/cr.hr. Jonathan Small " " 1,161.00/cr.hr. Alla Sobolevsky " " 1,065.00/cr.hr. Jane Stock " " 1,148.00/cr.hr. Shannon Tumanut " " 1,148.00/cr.hr. Ashley Walker " " 1,031.00/cr.hr. Hannah Way " " 1,113.00/cr.hr. Craig Workman " " 1,130.00/cr.hr. Laura Ziegler " " 989.00/cr.hr. Sue Zuroweste " " 1,148.00/cr.hr.
Christopher Kelly CPAT Instr., Cont. Ed. 07/01/18 - 21.00/hour 06/30/19 Dustin R. Kindall " " 21.00/hour
Terry Callihana Tal Eval Training, Healthcare, 08/01/18 - 38.59/hour Public Safety & Wellness 08/10/18 Maggie Curry-Chiua " " 38.59/hour Kayde Geisbauera " " 38.59/hour Christa Haasa " " 38.59/hour Heather Samuela " " 38.59/hour Karen Wynna " " 38.59/hour
Scott Craiga Instr., ACLS Class, Healthcare 08/01/18 - 38.59/hour Public Safety & Wellness 06/30/19
Board Packet 63 August 16, 2018 John Arnold Instr., Industrial 08/13/18 - 1,023.00/cr.hr. Technology 07/25/19 Tracy Bedell " " 1,189.00/cr.hr. Dennis Burks " " 1,161.00/cr.hr. Rex Carswell " " 1,065.00/cr.hr. Ray Casey " " 989.00/cr.hr. James Clyde " " 1,148.00/cr.hr. Bryan Cranston " " 960.00/cr.hr. Kimberly Criner " " 1,148.00/cr.hr. Doug Crouch " " 1,104.00/cr.hr. Jeffrey Davis " " 1,065.00/cr.hr. Billy Eddy " " 989.00/cr.hr. Richard Forta " " 1,148.00/cr.hr. Hanan Fouad " " 1,113.00/cr.hr. Ken Gandy " " 1,113.00/cr.hr. Heather Hale " " 1,148.00/cr.hr. Danny Hall " " 1,065.00/cr.hr. Phil Hauptman " " 1,155.00/cr.hr. Ed Hensley " " 1,148.00/cr.hr. Paul Ingram " " 989.00/cr.hr. Ed Keating " " 1,065.00/cr.hr. Greg Kessell " " 989.00/cr.hr. Scott Kolb " " 960.00/cr.hr. Steve Kruse " " .989.00/cr.hr. Nicholas Leone " " 1,023.00/cr.hr. Rory Perrodin " " 1,113.00/cr.hr. Robert Pitts " " 1,065.00/cr.hr. Aaron Poe " " 1,023.00/cr.hr. Gary Pommier " " 1,148.00/cr.hr. Doug Reaser " " 1,065.00/cr.hr. Gregory Retter " " 989.00/cr.hr. Daryl Steffen " " 1,023.00/cr.hr. Mike Steinmetz " " 1,023.00/cr.hr. Jack Stow " " 1,023.00/cr.hr. Jeff Tanking " " 1,065.00/cr.hr. Harold Zuck " " 1,104.00/cr.hr.
Larry Luzynski Instr., Industrial 07/01/18 - 1,023.00/cr.hr. Technology 06/30/19 Robert McNay " " 1,023.00/cr.hr. Dennis See " " 1,065.00/cr.hr. Kevin Wiley " " 1,065.00/cr.hr.
Board Packet 64 August 16, 2018 Scott Cromptona Course by Arrangement, 08/13/18 - 100.00/st.cr.hr. Industrial Technology 07/25/19
Jonathan Jamesa DOE/KBOR Integrating 07/01/18 - 2,304.00/total Adult Education/CET Grant 08/13/18
Heather Hale DOE/KBOR Integrating 07/01/18 - 9,792.00/total Adult Education/CET Grant 05/15/19
Felix VanLeeuwen Professor Emeritus, 08/20/18 - 1,393.00/cr.hr. Mathematics 05/24/19
Mary Joann Brady Instructor, Strengths 07/16/18 - 33.62/total Career & Transfer Services 07/16/18 Kaytlin Hill Editor-in-chief 07/25/18 - 362.50/total The Campus Ledger 08/10/18
Daniel Moreira Managing Editor 08/01/18 - 240.00/total The Campus Ledger 08/10/18
Kaytlin Hill Editor-in-chief 08/13/18 - 5,040.00/total The Campus Ledger 12/07/18
Joseph Adams Staff Reporter 08/13/18 - 1,254.00/total The Campus Ledger 12/07/18
Alessandro DeBrevi Sports Editor 08/13/18 - 1,840.00/total The Campus Ledger 12/07/18
Joshua Ghrist Staff Photojournalist 08/13/18 - 1,254.00/total The Campus Ledger 12/07/18 Aaron Switzer " " 1,254.00/total
Jack McConathy Producer 08/13/18 - 1,856.00/total The Campus Ledger 12/07/18 Michael Peterson " " 1,856.00/total
Daniel Moreira Managing Editor 08/13/18 - 3,840.00/total The Campus Ledger 12/07/18
Kenna Swihart Photography Correspondent 08/13/18 - 200.00/total The Campus Ledger 12/07/18 Jennifer Tharp " " 200.00/total
Board Packet 65 August 16, 2018 Terri Easley-Giraldo Diversity Training 08/07/18 - 100.00/total Student Life 08/07/18
Emily Bennett Instructor, CLEAR Program 08/11/18 - 31.00/hour 12/01/18 Debbie Bergmann " " 34.00/hour Gayla Berry " " 34.00/hour Jacque Bogdan " " 34.00/hour Julie Copenhaver " " 34.00/hour Connie Davidson " " 34.00/hour Regina DeMoss " " 31.00/hour Sharon Depperschmidt " " 34.00/hour Karen Dionne " " 34.00/hour Carol Glenski " " 34.00/hour Ann Hauser " " 34.00/hour Gina Malashock " " 34.00/hour Mary Pearson " " 31.00/hour Nancy Plunkett " " 33.00/hour Elizabeth Stephens " " 34.00/hour John Todd " " 34.00/hour Janet Woodward " " 34.00/hour Melba Wright " " 31.00/hour Jane Wynne " " 34.00/hour
Melody Garrison Instr., Continuing Ed. 08/14/18 - 20.00/hour 06/30/19 Sam Boyajian " 08/16/18 - 50.00/hour 06/30/19 Cindy Galle " 09/01/18 - 30.00/hour 06/30/19 Andrew Denning Range Aide, Continuing Ed. 08/01/18 - 11.00/hour 06/30/19
RECOMMENDATION:
It is the recommendation of the college administration that the Board of Trustees approve the above- listed temporary employees.
Board Packet 66 August 16, 2018 Footnotes:
a. Also full-time staff
______Becky Centlivre Vice President, Human Resources
______Joseph M. Sopcich President
Board Packet 67 August 16, 2018 JOHNSON COUNTY COMMUNITY COLLEGE OFFICE OF THE PRESIDENT
August 16, 2018
HUMAN RESOURCES ADDENDUM
1. Employment – Regular Effective Name Position Date Salary
Nancy Gaetan Dining Services Assistant 08/10/18 - 11.65/hour 06/30/19
Dolpon Luenthaisong Dining Services Assistant 08/10/18 - 11.34/hour 06/30/19
Dexter Virgo Dining Services Assistant 08/10/18 - 11.34/hour 06/30/19
Kaitlin Krumsick Individual Tutor 08/08/18 - 16.47/hour 06/30/19
RECOMMENDATION:
It is the recommendation of the college administration that the Board of Trustees approve the above-listed regular employees.
2. Employment – Temporary Effective Name Position Date Salary
Jilliene Moler Sustainable Agriculture 08/06/18 - 11.23/hour Intern 06/30/19
Samuel Klinkenborg Espresso Barista 08/10/18 - 12.35/hour 06/30/19
Carolyn Pugh Office Aide 08/06/18 - 15.61/hour 06/30/19
Jessica Ferguson Bookstore Clerk 08/13/18 - 11.23/hour 06/30/19
Margaret Roe Bookstore Clerk 08/13/18 - 11.23/hour 06/30/19
John Inlow Scene Shop Assistant 08/13/18 - 12.35/hour 06/30/19
Sergio Lopez Senior Math Resource Tutor 08/13/18 - 18.44/hour 06/30/19
Elizabeth Duarte-Rios Bookstore Clerk 08/13/18 - 11.23/hour 06/30/19
Chae Lim Lee Child Care Aide – Substitute 08/13/18 - 11.23/hour 06/30/19
Stacy Tomlinson Office Assistant/Receptionist 08/02/18 - 12.35/hour 06/30/19
Christopher Holdman Instr., Computing Sciences 08/20/18 - 1,031.00/cr.hr. & Information Technology 07/25/19 Robert Bellamy " " 1,031.00/cr.hr. Connor Nyberga " " 989.00/cr.hr.
David Svajda Vietnam Vet Interview, 06/29/18 100.00/total Kansas Studies Institute
Hidy Lopez Vietnam Vet Interview, 06/29/18 120.00/total Kansas Studies Institute
Sally Bennett Writing Center Instr., 08/20/18 - 1,148.00/cr.hr. Academic Support 07/25/19 Leanna Brunner " " 1,148.00/cr.hr. Carolyn Chapman " " 1,148.00/cr.hr. Christopher Devictor " " 1,148.00/cr.hr. Catherine Frazier " " 1,148.00/cr.hr. Janice Hodgkin " " 1,148.00/cr.hr. Julie Lane " " 1,148.00/cr.hr. Lisa McBride " " 1,148.00/cr.hr. Lorraine McCarty " " 1,189.00/cr.hr. Louise Miles " " 1,148.00/cr.hr. Amy Pace " " 1,148.00/cr.hr. Franklin Robertson " " 1,161.00/cr.hr. Margaret Russell " " 1,161.00/cr.hr.
Roslyn Bethke Academic Achievement 08/20/18 - 1,393.00/cr.hr. Center, Instr., 07/25/19 Academic Support Ruphena Fielder " " 1,148.00/cr.hr. Maureen Gallagher " " 1,161.00/cr.hr. Julia Gentry " " 1,161.00/cr.hr. Angela Gibson " " 1,065.00/cr.hr. Patricia Jonason " " 1,378.00/cr.hr. Taylor Knisley " " 1,065.00/cr.hr. Allison Lassiter " " 1,065.00/cr.hr. Peter Mancini " " 1,065.00/cr.hr. Melissa Molteni " " 1,065.00/cr.hr. Lynn Morash Littell " " 1,113.00/cr.hr. Carol Panek-Ellis " " 1,090.00/cr.hr. Mariella Rainwater " " 1,148.00/cr.hr. Constance Ross " " 1,148.00/cr.hr. Chari Shoemake " " 1,148.00/cr.hr. Susan Steel " " 1,148.00/cr.hr. Janet Stos " " 1,065.00/cr.hr.
Sue Davis Reading, Instr., 08/20/18 - 1,065.00/cr.hr. Academic Support 07/25/19 Leanna Graham " " 1,189.00/cr.hr. Ruphena Fielder " " 1,148.00/cr.hr. Peter Mancini " " 1,065.00/cr.hr. Stephanie McCall " " 1,161.00/cr.hr. Susan Steel " " 1,148.00/cr.hr. Charlsie Prosser " " 1,065.00/cr.hr.
Maggie Ackelson College Success, Instr., 08/20/19 - 1,378.00/cr.hr. Academic Support 07/25/19 Fran Kanter " " 1,148.00/cr.hr. Kelley Kempker " " 1,148.00/cr.hr. Suzanne Woodward " " 1,148.00/cr.hr. Megan Doyle " " 1,065.00/cr.hr. Darla Green " " 1,148.00/cr.hr. Carol Dennis " " 1,113.00/cr.hr. Hannah Massman " " 1,065.00/cr.hr. Robert Ellis " " 1,065.00/cr.hr. Mira Thomas " " 1,148.00/cr.hr. Gloria Johnson " " 1,065.00/cr.hr. Jessica Garcia " " 1,065.00/cr.hr. Laurie Chapkina " " 1,113.00/cr.hr. Loralee Stevens " " 1,189.00/cr.hr. Cordell Black " " 1,031.00/cr.hr. Denise Filley " " 1,113.00/cr.hr. Jason Graya " " 1,104.00/cr.hr. Leslie Quinna " " 1,069.00/cr.hr. Charles Foata " " 1,189.00/cr.hr. Lori Voss-Schoonover " " 1,148.00/cr.hr.
Louise Strickland Instr., Continuing Ed. 08/16/2018 - 23.00/hour 06/30/2019 Jill Sigler " " 24.00/hour Pamela Smits " " 20.00/hour Ann Moals " 08/07/2018 - 45.00/hour 06/30/2019 Cary Short " " 40.00/hour
Charlotte Walker TIPS Coordinator, 08/01/18 - 30,015.00/total Academic Support 05/31/19
Barry Baileya Library, Instr., 08/30/18 - 1,065.00/cr.hr. Academic Support 12/16/18
Brian Longfellow Writing Center, Instr., 08/20/18 - 1,148.00/cr.hr. Academic Support 12/16/18
Preston Brigham Guest Speaker, 07/05/18 - 100.00/total Arts & Design, 07/05/18 Humanities & Soc. Sci.
Darla Green Special Project, Carl Perkins 07/16/18 - 1,149.00/total Grant, ITMD Mapping, 08/10/18 Arts & Design, Humanities & Soc. Sci.
Tammy Keiser Costume Shop Assistant, 08/20/18 - 3,750.00/total Arts & Design, 12/07/18 Humanities & Soc. Sci.
Thomas (Ed) Smithb Instr., Arts & Design, 08/20/18 - 1,031.00/cr.hr. Humanities & Soc. Sci 07/25/19
Christina Bechtela Guest Speaker, 08/23/18 - 100.00/total Arts & Design, 08/23/18 Humanities & Soc. Sci.
Timothy Noble School Workshop 09/03/18 - 500.00/total Facilitator, Arts & Design, 10/26/18 Humanities & Soc. Sci.
Timothy Noble Actor-Macbeth, 09/04/18 - 500.00/total Arts & Design, 09/30/18 Humanities & Soc. Sci.
Timothy Noble Children’s Tour Coor., 09/24/18 - 1,000.00/total Arts & Design, 12/03/18 Humanities & Soc. Sci.
Aubrey Urban MUS & THEA Marketing 09/24/18 - 2,000.00/total Liaison, Arts & Design, 12/03/18 Humanities & Soc. Sci.
Timothy Noble THEA Film Liaison, 11/12/18 - 500.00/total Arts & Design, 12/14/18 Humanities & Soc. Sci.
Chrystal Tatum Instr., Business 08/20/18 - 989.00/cr.hr. 07/25/19
Mary Hanovera Instr., Business 10/15/18 - 1,031.00/cr.hr. 07/25/19
Pamela Hulena Special Project, Carl Perkins 08/13/18 - 3,447.00/total Grant, Professional Selling 06/01/19 Writing Integration, Business
Pamela Hulena Special Project, Carl Perkins 08/13/18 - 3,447.00/total Grant, Learning Experience 06/01/19 Career Pathways, Business
Joy Rhodesa Special Project, Carl Perkins 08/13/18 - 1,149.00/total Grant, Fashion Technology 06/01/19 Project, Business Audrey Michaelisa " " 1,105.00/total
Gretchen Thuma Carl Perkins Grant, 08/13/18 - 3,483.00/total Professional Selling 06/01/19 Writing Integration & Learning Experience Career Pathways – 2nd project
Kathleen Ferguson Instr., English & Journalism 08/20/18 - 1,031.00/cr.hr. 07/25/19 Claudia Keh " " 1,069.00/cr.hr. Shanti Thomas " " 1,031.00/cr.hr.
Ishani Akpovona Instr., Healthcare, Public 08/01/18 - 38.59/hour Safety & Wellness 06/30/19
Catherine Sutherlin Assistant Professor 08/13/18 - 17,109.00/total Mathematics 12/16/18
Stephen Dickey Assistant Professor 08/13/18 - 17,109.00/total Mathematics 12/16/18
Christopher Valle Assistant Professor 08/13/18 - 17,109.00/total Mathematics 12/16/18
Jeffery Houghton Assistant Professor 08/13/18 - 17,660.00/total Mathematics 12/16/18
Frances Wainwright Assistant Professor 08/13/18 - 17,660.00/total Mathematics 12/16/18
Natalya Malakhova Assistant Professor 08/13/18 - 17,660.00/total Mathematics 12/16/18
Whitney Turner Assistant Professor 08/13/18 - 17,109.00/total Mathematics 12/16/18
Cary Short Assistant Professor 08/13/18 - 17,109.00/total Information Systems 12/16/18
Allison Smitha Art Vision Faculty 08/17/18 - 300.00/total Mentor 12/20/18
Mariella Rainwater Art Vision Faculty 08/17/18 - 300.00/total Mentor 12/20/18 Rachel DiCamillo Art Vision Faculty 08/17/18 - 300.00/total Mentor 12/20/18
Marilyn Senter Art Vision Faculty 08/17/18 - 300.00/total Mentor 12/20/18
Kelle Oestreicha Art Vision New 08/17/18 - 200.00/total Faculty Partner 12/20/18
Anna-Marie Beck Art Vision New 08/17/18 - 200.00/total Faculty Partner 08/17/18
Jason Thompson Associate Producer 08/06/18 - 121.00/total The Campus Ledger 08/10/18 Jason Thompson " 08/13/18 - 3,872.00/total 12/14/18
Steven Abramo Staff Reporter 08/13/18 - 1,254.00/total The Campus Ledger 12/07/18
Ethan Fitzgerald Marketing Mgr. 08/13/18 - 538.00/total The Campus Ledger 12/07/18
Jessica Herold Accommodations Specialist 08/14/18 - 4,160.00/total Access Services 12/14/18
Tia Throckmorton Volunteer 08/09/18 - non-remunerated Hospitality 06/30/19
Lauren Lee Volunteer 07/11/18 - non-remunerated Nerman 06/30/19
RECOMMENDATION:
It is the recommendation of the college administration that the Board of Trustees approve the above- listed temporary employees.
Footnotes:
a. Also full-time employees b. Full-time temporary position
______Becky Centlivre Vice President, Human Resources
______Joseph M. Sopcich President