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August 3, 2021 the Honorable Todd Gardenhire, Chairman Fiscal

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August 3, 2021 the Honorable Todd Gardenhire, Chairman Fiscal August 3, 2021 The Honorable Todd Gardenhire, Chairman Fiscal Review Committee 732 Cordell Hull Building Nashville, TN 37243 Dear Chairman Gardenhire, The Department of Correction (TDOC) wishes to amend its current contract for the electronic monitoring of offenders utilizing GPS units and electronic victim notification to extend the contract term for an additional year and to increase the maximum liability accordingly. An RFP was released in March 2020. During the Open File Period and Notice of Intent to Award a discrepancy was discovered in the calculation of the cost proposals. The Central Procurement Office/RFP Coordinator notified the TDOC that the current RFP may need to be cancelled and re-issued due to this discrepancy while the procurement documents are further reviewed. At this time, Central Procurement and TDOC are determining whether to move forward with the current RFP noting the scoring issue as part of the procurement file or to cancel the current RFP, correct the scoring issue and then re-issue the RFP. This extension will allow continued necessary services during the review and re-issue of the RFP. Buddi, US is incorporated in Florida. TDOC Legal Staff finds no records concerning allegations of fraudulent activity by this vendor. An amendment request with all required supporting documentation to permit this amendment was submitted to the Commissioner of General Services and the Comptroller of the Treasury simultaneously with this submission to the Fiscal Review Committee. We appreciate your consideration of this matter. Sincerely, Tony Parker TP:LSC pc: The Honorable Kelly Keisling, Vice-Chairman Krista Lee Carsner, Fiscal Review Committee Director Kelly Young, Inspector General Debbie Inglis, Deputy Commissioner & General Counsel Torrey Grimes, Legislative Liaison & Senior Attorney Priscilla Wainwright, Director, Contracts Administration Supplemental Documentation Required for Fiscal Review Committee Priscilla Wainwright *Contact 615-253-5571 *Contact Name: Phone: *Presenter’s Kelly Young, Inspector General name(s): Edison Contract 59654 RFS Number: 32901-31186 Number: (if applicable) (if applicable) *Original Contract September 1, 2018 * Proposed End August 31, 2022 Begin Date: Date: Current Request Amendment Number: 3 (if applicable) Proposed Amendment Effective Date: September 1, 2021 (if applicable) *Department Submitting: Tennessee Department of Correction *Division: Inspector General *Date Submitted: August 3, 2021 *Submitted Within Sixty (60) days: No The Department was notified by the CPO/RFP coordinator that there was a discrepancy discovered during the calculations of the cost proposals and it is in If not, explain: the State’s best interest to cancel the Open File Period and Notice of Intent to Award to further inspect the procurement documents. The RFP may need to be cancelled and re- issued. *Contract Vendor Name: Buddi, US *Current Maximum Liability: $3,697,000.00 Estimated Maximum Liability: $ *Estimated Total Spend for Commodities: NA *Current or Proposed Contract Allocation by Fiscal Year: (as Shown on Most Current Fully Executed Contract Summary Sheet) FY:2019 FY:2020 FY:2021 FY:2022 FY $926,800.00 $1,245,000.00 $1,307,300.00 $217,900.00 $ *Current Total Expenditures by Fiscal Year of Contract: (attach backup documentation from Edison) FY:2019 FY:2020 FY:2021 FY: FY $926,805.20 $1,308,113.60 $1,163,832.80 $ $ IF Contract Allocation has been greater than Contract Expenditures, please give the NA reasons and explain where surplus funds were spent: IF surplus funds have been NA carried forward, please give Revised April 2014 Supplemental Documentation Required for Fiscal Review Committee the reasons and provide the authority for the carry forward provision: IF Contract Expenditures exceeded Contract Allocation, please give the reasons and NA explain how funding was acquired to pay the overage: *Contract Funding Source/Amount: $3,697,000.00 State: Federal: Interdepartmental: Other: If “other” please define: If “interdepartmental” please define: Dates of All Previous Brief Description of Actions in Previous Amendments Amendments or Revisions: (if or Revisions: (if applicable) applicable) September 1, 2019 Extended contract additional year; decreased max by $2,320,400.00; and added standard template language. September 1, 2020 Added disability language as requested by the Attorney General’s office; extended contract an additional year; and added $947,400 to the max liability. Method of Original Award: (if Sole Source applicable) *What were the projected costs of $5,070,000.00 the service for the entire term of the contract prior to contract The State conducted field testing with multiple award? vendors to secure a new contract to continue services How was this cost determined? and reduce officer burnout due to the ineffectiveness of the previous vendor’s equipment and software. *List number of other potential The one-year contract was awarded to Buddi with the vendors who could provide this approval by CPO & COT under the terms that the good or service; efforts to identify State release an RFP since the original services have other competitive procurement not been officially placed out for bid since 2008. The alternatives; and the reason(s) a RFP has been issued and a new contract will be sole-source contract is in the best awarded effective September 1, 2021. The department interest of the State. is requesting an extension to ensure these critical services continue without interruption while the review and re-issue of the RFP is on-going. Revised April 2014 Payments against a Contract 4 Unit Sum Merchandise AmtEdison Contract ID Vendor ID Vendor Name PO ID Voucher ID Invoice Date Fiscal Year 32901 $69,616.000 0000000000000000000059654 0000201610 Buddi US LLC 0000027860 00089138 73,105 10/30/2018 2019 32901 $89,813.000 0000000000000000000059654 0000201610 Buddi US LLC 0000028158 00090877 73242 12/26/2018 2019 32901 $2,750.000 0000000000000000000059654 0000201610 Buddi US LLC 0000028279 00091665 Nov-18 1/8/2019 2019 32901 $90,755.400 0000000000000000000059654 0000201610 Buddi US LLC 0000028343 00092088 73248 1/22/2019 2019 32901 $3,700.000 0000000000000000000059654 0000201610 Buddi US LLC 0000028412 00092334 73317 1/30/2019 2019 32901 $95,342.000 0000000000000000000059654 0000201610 Buddi US LLC 0000028395 00092250 73324 1/30/2019 2019 32901 $4,225.000 0000000000000000000059654 0000201610 Buddi US LLC 0000028644 00094034 73395 2/28/2019 2019 32901 $94,365.400 0000000000000000000059654 0000201610 Buddi US LLC 0000028629 00094037 73452 2/28/2019 2019 32901 $8,450.000 0000000000000000000059654 0000201610 Buddi US LLC 0000028796 00094821 73481 3/29/2019 2019 32901 $84,633.600 0000000000000000000059654 0000201610 Buddi US LLC 0000028795 00094822 73550 3/29/2019 2019 32901 $4,000.000 0000000000000000000059654 0000201610 Buddi US LLC 0000029039 00096364 73552 4/30/2019 2019 32901 $92,541.400 0000000000000000000059654 0000201610 Buddi US LLC 0000029035 00096368 73570 5/6/2019 2019 32901 $500.000 0000000000000000000059654 0000201610 Buddi US LLC 0000029295 00098165 73403 5/16/2019 2019 32901 $1,050.000 0000000000000000000059654 0000201610 Buddi US LLC 0000029295 00098144 73396 5/16/2019 2019 32901 $1,850.000 0000000000000000000059654 0000201610 Buddi US LLC 0000029297 00098132 73053 01/09/20185/16/2019 2019 32901 $2,200.000 0000000000000000000059654 0000201610 Buddi US LLC 0000029298 00098135 73137 01/10/20185/21/2019 2019 32901 $3,150.000 0000000000000000000059654 0000201610 Buddi US LLC 0000029274 00097886 73642 5/30/2019 2019 32901 $88,866.800 0000000000000000000059654 0000201610 Buddi US LLC 0000029273 00097887 73651 6/11/2019 2019 32901 $6,650.000 0000000000000000000059654 0000201610 Buddi US LLC 0000029495 00099154 73728 6/13/2019 2019 32901 $300.000 0000000000000000000059654 0000201610 Buddi US LLC 0000029680 00100153 73737 7/8/2019 2019 32901 $89,748.400 0000000000000000000059654 0000201610 Buddi US LLC 0000029715 00100178 73828 7/9/2019 2019 32901 $92,298.200 0000000000000000000059654 0000201610 Buddi US LLC 0000029493 00099155 73735 7/11/2019 2019 Total FY19 $926,805.200 Unit Sum Merchandise AmtEdison Contract ID Vendor ID Vendor Name PO ID Voucher ID Invoice Date Fiscal Year 32901 $3,150.000 0000000000000000000059654 0000201610 Buddi US LLC 0000030107 00102952 73945 9/23/2019 2020 32901 $5,350.000 0000000000000000000059654 0000201610 Buddi US LLC 0000030295 00104103 74065 10/16/2019 2020 32901 $15,600.000 0000000000000000000059654 0000201610 Buddi US LLC 0000029897 00101381 73860 8/30/2019 2020 32901 $19,350.000 0000000000000000000059654 0000201610 Buddi US LLC 0000030570 00106185 74086 11/26/2019 2020 32901 $91,751.000 0000000000000000000059654 0000201610 Buddi US LLC 0000030297 00104299 74085 10/30/2019 2020 32901 $92,590.800 0000000000000000000059654 0000201610 Buddi US LLC 0000029898 00101380 73950 8/30/2019 2020 32901 $93,153.200 0000000000000000000059654 0000201610 Buddi US LLC 0000030564 00106187 74177 11/27/2019 2020 32901 $94,057.600 0000000000000000000059654 0000201610 Buddi US LLC 0000030100 00102752 73992 10/15/2019 2020 32901 $94,213.400 0000000000000000000059654 0000201610 Buddi US LLC 0000030865 00107784 85281 1/7/2020 2020 32901 $10,140.000 0000000000000000000059654 0000201610 Buddi US LLC 0000030867 00107854 74269 1/13/2019 2020 32901 $100,977.400 0000000000000000000059654 0000201610 Buddi US LLC 0000030940 00108297 74387 1/30/2020 2020 32901 $21,850.000 0000000000000000000059654 0000201610 Buddi US LLC 0000030941 00108377 71374 1/23/2020 2020 32901 $8,650.000 0000000000000000000059654
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