ATHERTON CIVIC CENTER Proposal Town of Atherton Bohlin Cywinski Jackson Architecture Planning Interior Design “What is remarkable is the degree to which Bohlin Cywinski Jackson achieves the highest possible technical standards of construction, of energy management, of sophisticated program requirements, and still preserves such freshness and openness.” Joseph Esherick, FAIA, AIA Gold Medal Recipient Table of Contents Letter of Interest 1 1 | Design Team 1 Firm Introduction 2 Design Team 3 Project Team Chart 4 Consultant Team 11 2 | Understanding of the Project 11 Approach 13 Facilities 15 Site 16 Landscape 17 Character 18 Relevant Project Examples 77 3 | Work Plan 78 Approach to Budget 80 Approach to Managing Project Design 81 Approach to Quality Assurance and Quality Control 82 Approach to Sustainable Design, LEED and Net Zero 84 Process 84 Master Plan and Concept Phases 87 Schematic Design 87 Design Development 88 Construction Documents 88 Bidding 88 Construction Administration 89 Hours Matrix 103 4 | Project Schedule 103 Schedule 105 Master Plan Review and Concept Design Phase 110 5 | Professional Fees Standard Hourly Rates Fees (in separate sealed envelope) 114 6 | Architectural Agreement 7 | Appendix Bohlin Cywinski Jackson Resumes Subconsultant Bios, Resumes and Scopes of Work Bohlin Cywinski Jackson Peter Q. Bohlin, FAIA Bernard J. Cywinski, FAIA (1940-2011) Jon C. Jackson, FAIA Frank Grauman, FAIA, LEED AP William D. Loose, AIA Cornelius J. Reid III, AIA Karl A. Backus, AIA Gregory R. Mottola, AIA Robert E. Miller, FAIA, LEED AP Raymond S. Calabro, FAIA Steven D. Chaitow, AIA, LEED AP BD+C David Murray, AIA December 10, 2014 Mr. Gordon Siebert City Engineer Town of Atherton 91 Ashfield Road Atherton, CA 94027 Dear Gordon and Civic Center Advisory Committee, We are pleased to be shortlisted for Atherton’s new Civic Center and to submit our proposal for this exciting project. After touring the site and thorough analysis of the RFP documents, we have developed a deep appreciation for how important this project is in establishing a physical and symbolic center for your community. We have come to value the relaxed and intimate nature of the existing setting—an essential project element to maintain and build upon as we work with you in creating a true sense of place for the Town of Atherton. Understanding the relationship between this new four-acre Civic Center site and the adjacent community, which includes residences, the 22-acre Holbrook Palmer Park, and historic Caltrain station, is key to addressing opportunities and concerns regarding heritage landscape, existing civil infrastructure, and noise associated with train and vehicular traffic. We will find inspired, cost-effective, and expressive solutions to address these complex challenges—something Bohlin Cywinski Jackson is known for. There is also an important charge to create new spaces for the Town’s police force, permit center, administration, and library. Each of these disparate functions will need to be housed in warm and inviting places for both staff and visitors alike. The relationship of these new structures to the established landscape, and the strong residential character of Atherton, is also significant to this project and will require thoughtful consideration of human scale, attention to detail, and sensitivity to the relationship between building and landscape. Our team has extensive experience with the multifaceted and multi-stakeholder nature of the public process. We appreciate the substantial progress already made though the Town’s master planning efforts in terms of scope, cost, and the identification of key issues. We look forward to an iterative process of listening, learning, and sharing with the Council, CCAC, staff, and community to design an appropriate, cost-effective, and inspired Civic Center for the Town of Atherton. With best regards, Steven D. Chaitow, AIA, LEED AP BD+C Principal [email protected] Architecture Planning Interior Design 49 Geary Street, Suite 300 Wilkes-Barre / Pittsburgh / Philadelphia / Seattle / San Francisco San Francisco, California 94108 Bohlin Cywinski Jackson 415-989-2100 www.bcj.com 1 DESIGN TEAM Bohlin Cywinski Jackson 3 Combs Point | Ovid, New York Design Team San Francisco Office, Bohlin Cywinski Jackson FIRM INTRODUCTION Bohlin Cywinski Jackson, founded in 1965, has ofces in We work in diverse environments to create new buildings San Francisco, Seattle, and three Pennsylvania locations: that are both timeless and of the present, blending Philadelphia, Wilkes-Barre, and Pittsburgh. Our work is scale, materials, and proportions of the surrounding fabric known for exceptional design, for its commitment to the to create places with a remarkable sense of belonging. particularity of place and use, and for an extraordinary Our work is rich and diverse in scale, character, and aesthetic based on a quiet rigor, which is both intuitive visual expression while consistently balancing the multiple and intellectual. We believe in an architecture that reveals agendas of tting into and enhancing the character of an the particular nature of its circumstances—the nature of its institution, integrating rigorous programmatic and technical place, the nature of its people, and the nature of how we responses, incorporating sustainable design principles, make things. providing exceptional value within budgetary constraints, and creating memorable places that are a source of Bohlin Cywinski Jackson’s 12 principals and staff of pleasure to those they serve; these qualities have been 175 practice architecture and offer a broad range of recognized by more than 600 regional, national, and related services. The breadth and depth of our skills international awards for design, including nine national AIA and experience enable us to address a wide range of Honor Awards and the AIA Architecture Firm Award—the challenges—difcult sites, demanding budgets, time highest honor bestowed upon any architectural practice. constraints, unusual technological requirements, and In addition, we have received three national awards for the the integration of new construction with existing buildings Top Green Projects of the Year from the AIA Committee and contexts. on the Environment. More importantly, these qualities have been recognized and appreciated by our clients and the people who live and work in the buildings we design. 1 San Francisco Office, Bohlin Cywinski Jackson DESIGN TEAM The new Atherton Civic Center will require inspired, site agreement with the Owner. Working closely with Steve sensitive, budget-driven design, which demands a design will be Design Principal Greg Mottola, who will lead the team with a broad range of skills and clear team structure. design effort with the BCJ team and key consultants. Greg Bohlin Cywinski Jackson’s approach and process have and Steve will be available for all major project meetings resulted in projects consistently designed and built on with the Owner, including design presentations and any time and on budget. Our commitment, follow through, and public meetings that may be required. Senior Associate collaborative relationships have produced excellent results Josh Keller will our project manager and prime point of for the timely completion of projects with exceptional contact for the design team on a daily basis. He will be quality and value. Our team capitalizes on the experience the conduit for communications owing from the design and talents of people who have a long history of working team to the Owner’s project team, including Mack5. He together on similar assignments. In addition, our group of will manage design, technical detailing, and document highly talented consultants has worked with us on many production efforts. Lena Shah will assist the team as a projects and shares our belief in an integrative approach designer. With her background in both architecture and to all aspects of design. Together, we are committed to interiors, she brings an ability to harmonize the two to producing a spectacular project for the Town of Atherton. create highly rened spaces. Also well versed in FF+E, she will be a resource for any help needed within this scope. As indicated in our Statement of Qualications, our San This core team will be supplemented with input from Francisco ofce will lead this project with the same Principal Karl Backus, available as a design resource, and individuals proposed in the SOQ. This team of senior staff Founding Principal Peter Bohlin, who will provide design has a long history of working together, some dating back insights, inspiration, and leadership to the team. This to the early 1990s. As principal-in-charge, Steve Chaitow, group will be dedicated to the project from beginning to LEED AP BD+C, will facilitate overall management of end, augmented as needed to meet project demands with the project—ensuring delivery is in accordance with the other staff members from our ofce of 56 people. Bohlin Cywinski Jackson 2 The success of the Atherton Civic Center project will rely upon the collective experience and specialized skills of our broader design team of engineers and consultants. For your new Civic Center, which will be comprised of several different, programmatically complex elements, we propose to include a collection of core and specialty consultants, all of whom we have experience working on similarly complex projects (please see appendix for detailed firm profiles, proposed team member resumes, and individual consultants’ scope of work). Town of Atherton CCAC | City Council