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Board of Directors Meeting MID MAINE LACROSSE Board Of Directors Meeting 6 March 2019 / Tim Hortons, Newport / 8:30 AM CALL TO ORDER: 8:40 AM ATTENDEES Michele Hubbard, Autumn Szarowski, John Szarowski, Kattie Ouellette, Darren Ouellette, Eric Rowell, Mary Alice Gould, Jayne Hansen APPROVAL OF AGENDA Moved by John. Seconded by Eric. Motion Passed. APPROVAL OF PREVIOUS MINUTES Moved by John Seconded by Michele. Motion Passed. REPORTS Secretary - See Minutes Treasurer -See Treasurer’s Report Will Closed Sebasticook Valley Federal Credit Union Upcoming expenses: New Equipment, Referees, Tegenhondi - A Merchant Account Set up to accept credit cards on League Athletics Website - EZ Merchant 2.8% of transaction, and $0.30 per transaction - Motion to set up EZ Merchant Account by John Second by Eric, Motioned Passed Have not yet received the check from Bill Belichick foundation Michele spoke to Mike Lynch about tax issues with the grant from BBF. No issues unless tax on interest accrued. Sales DIrector - No Report Discussion about developing a team to facilitate fundraising packet and dialogue to be consistent and professional. Mary Alice to write up dialogue for our review. Coaching Director - no report Equipment Director - no report Registration Director - no report Multimedia - no report New Business - Fundraising: Bottle Drive at practices Pick a date for Bottle Drive TBD Bake Sale for Equipment Pie Sale: Before Easter - Kattie 4/20 Needs Flyer - Kattie Pittsfield Shop and Save - Kattie Calendar Raffle - May 31st Drawing Collecting Gift cards/Cash Seasonal Raffle - May combine with Calendar Meeting Whoopie Pies - Team Sales: Turn In Date: May 3 Friday, Report to Steve’s Snacks on May 6, Pick up on May 13 Show and Sell: with Bake Sale 20 Cases Incentive to players. Mike Cray approached Eric to have Adults volunteer to work at Maine Maple Sunday to earn money. March 23, 24. Eureka Farms. Will post on MML website. Mary Alice discussed attending the 6/1 and/or 6/2: Premier Lacrosse League Debut at Gillette Stadium via a Cyr Bus with a Tailgate Party. 55 Seats on bus. Motion by John Second by Autumn to approve Mary Alice to go forward to with Premier Lacrosse League Opener Event for 6/1/2019. Fields: Lucas at SVMS will let Michele know this week for Somerset field access. Sunday’s will be free Equipment Needs: Darren and John discussed the pricing of new sets for boys 3/4, 5/6, 7/8. Kattie discussed little need for girls equipment. Motion by Eric, Second by Autumn to purchase up to $3000 for new equipment. Motion Passed New Balance cleats donated to us were received. Fees and Charges: Discussion about deposit, parent volunteer time. Scholarship applications - John to develop form. $30 for US Lacrosse. $ towards shirt. Refundable equipment deposit. Motion by Eric to add refundable equipment rental fee to registration.Second by Autumn. Motion Passed. Vacant Board of Directors Positions: R egistration Director/ Sales Director / Equipment Director New Field Project/ BBF Grant: Still in progress Reimbursement for Coaches training, classes, memberships: U S Lacrosse to be paid by MML. Currently, certifications paid for on own by coach. Motion by John that it will be MML policy to pay US Lacrosse fee for coaches each year and US Lacrosse certification fees will be reimbursed after 1 season of coaching Second by Michele. Motioned passed. Tegenhondi Tournament Updates: M ay 18-19, 2019 3/4 ton truck needed to tow the trailer. Autumn working on getting Delta EMS to be at games and or having EMS volunteers on campus during the game. Next Meeting - To Be Announced MOTION TO ADJOURN 11:15 am Moved by John. Seconded by Darren. Motion Passed. Respectfully Submitted Autumn Szarowski, Secretary 1.
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