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Academic Affairsap WEST VALLEY-MISSION COMMUNITY COLLEGE DISTRICT Administrative Procedures Chapter 4 – Academic Affairs AP 4010 Academic Calendar AP 4020 Curriculum Development AP 4021 Hours and Units AP 4024 Program Discontinuance AP 4022 Curriculum Approval AP 4025 Philosophy and Criteria for the Associate Degree & General Education AP 4026 Philosophy and Criteria for International Education AP 4030 Academic Freedom AP 4040 Library and other Instructional Support Services AP 4050 Articulation AP 4060 Delineation of Functions Agreements AP 4070 Auditing and Auditing Fees AP 4100 Graduation Requirements for Degrees and Certificates AP 4101 Independent Study AP 4102 Occupational/Vocational Technical Programs AP 4103 Work Experience AP 4104 Contract Education AP 4105 Distance Education AP 4106 Nursing Programs AP 4110 Honorary Degrees AP 4220 Standards of Scholarship – Delegation AP 4222 Remedial Coursework AP 4225 Course Repetition AP 4226 Multiple and Overlapping Enrollment AP 4227 Repeatable Courses AP 4228 Course Repetition – Significant Lapse of Time AP 4229 Course Repetition – Variable Units AP 4230 Grading and Academic Record Symbols AP 4231 Grade Changes AP4232 Pass/No Pass AP 4235 Credit by Examination AP 4240 Academic Renewal AP 4250 Probation AP4255 Disqualification and Dismissal AP 4260 Prerequisites and Co-requisites AP 4300 Field Trips and Excursions AP 4400 Community Services Programs AP 4500 Student News Media AP 4610 Instructional Service Agreements WVMCCD Administrative Procedure AP 4010 Academic Affairs AP 4010 ACADEMIC CALENDAR References: Education Code Section 79020; Title 5 Sections 55700 et seq. and 58142 “Academic year” means that period between the first day of a fall semester and the last day of the following spring semester, excluding any summer or winter session applicable to collective bargaining agreement. The academic year shall be defined as 175 instructional days of which up to eight (8) days are for staff development. First- and second-year contract members shall work up to three (3) additional days (for a total of 178 days for new faculty orientation.) Calendar Terms The summer session is defined as beginning the day after the spring semester ends and extends through new faculty orientation days for the fall semester. The fall semester begins with the first day of new faculty orientation days and extends through the last day of final exams in the fall semester. The winter session dates fall between the end of the fall semester and the beginning of the spring semester. The spring semester begins with the first day of instruction and extends through the last day of final exams in the spring semester. The Fall and Spring semester comprise the Academic Year and are referred to as the primary semesters. Flex Day Activities Flex days activities shall be approved in compliance with Title 5. Flex day activities for each academic year shall be coordinated through a joint staff development effort between the colleges. Representatives from ACE, the Academic Senate and the District shall be included in the planning process for flex day activities. Flex day activities shall include some activities generated at the department level. Student needs shall be the determining factor in scheduling flex day activities. Therefore, members may develop alternative activities to fulfill their obligation for flex days by submitting the appropriate independent flex activity application. There shall be no obligation for part-time faculty in the following categories to attend flex days activities: • Directed studies • Work experience • Classes starting after Labor Day • Instructors that do not have classes scheduled on a day in which flex days fall. • Hourly counselors/librarians and/or instructional lab faculty. As part of the regular academic calendar, members are required to observe regular absence procedures of notification and absence reporting for flex days and submit appropriate forms to the appropriate administrator and/or designee. Flex Day Exceptions Instructional schedules shall be established to meet the days and/or hours of instruction required by state mandates for specific programs. Such programs will are acknowledged by the Office of Instruction. Members teaching classes in programs with mandated days/hours not met by the flex calendar shall meet the teaching requirements of the program in lieu of flex day attendance. Calendars All negotiated academic calendars are included as appendices to the ACE/WVMCCD collective bargaining agreement. All academic calendars to include winter session and summer sessions shall be determined through negotiations between the District and ACE. Calendar Advisory Committee The members of the Calendar Advisory Committee shall include: • 3 faculty appointed by ACE (at least one from each campus) • 2 classified appointed by SEIU (at least one from each campus) • 2 administrators appointed by the Chancellor • 2 students to be appointed by the Student Senate (one from each campus, non- voting) The purpose of the Committee is to (1) serve in an advisory capacity to the bargaining units and the District regarding calendar related dates and the effects on staffing and operations and (2) make recommendations for future calendars. The Chancellor or designee shall convene the committee no later than the Fall term of each academic year. Holidays Faculty members shall be entitled to the following unpaid holidays: Independence Day Labor Day Veterans’ Day Thanksgiving Day Christmas Day New Year’s Day Martin Luther King Day Lincoln’s Birthday President’s Day Cesar Chavez Day* Memorial Day Specific and actual dates of such holidays shall be observed as shown on the academic calendar. *Cesar Chavez Day and Native American Day are local options if collectively bargained (Education Code Sections 79020(k) and 79020(l)) Other Holidays The Board of Trustees may declare other days to be holidays and close the colleges and offices when good reason exists. (These holidays traditionally have been New Year's Eve Day, the day after Thanksgiving, and Christmas Eve Day.) Note: Please refer to Education Code 79020 for laws regulating the scheduling of Lincoln Day, Veterans Day, and holidays that fall on weekends. Date Approved: January 18, 2012 (Replaces current WVMCCD Procedure 4.2) WVMCCD Administrative Procedure AP 4020 Academic Affairs AP 4020: Curriculum Development References: Title 5 Sections 51021, 55000 et seq., and 55100 et seq.; Accreditation Standard II.A; U.S. Department of Education regulations on the Integrity of Federal Student Financial Aid Programs under Title IV of the Higher Education Act of 1965, as amended. Program and Curriculum development is recognized as a collaborative and faculty driven process. West Valley College and Mission College shall offer curricula that meet regulatory requirements and align with the mission for the community college established by the state. A. Each College establishes a curriculum committee, under the auspices of the Academic Senate with representatives from the academic disciplines of the College. Furthermore, the committee formulates procedures for curriculum development and review and act upon recommendations from all segments of the college concerning the establishment, modification, or discontinuance of courses or programs. Notwithstanding, the curriculum process allows for the various segments to actively participate with initiation, review, approval, and evaluation of courses and/or programs which includes modes of instruction and the range of delivery systems. B. Actions of the Curriculum committees shall be reported to the respective College President. If in concurrence with the recommendations of the Curriculum Committee and the Academic Senate, the President shall forward them to the Chancellor and the Governing Board for approval. If approved, the respective college will submit courses and programs to the Chancellor of the California Community Colleges before they are offered. C. The curriculum process will consist of following elements: 1. The District shall present to the Board the following program and course information and/or significant modifications for approval prior to offering programs and courses: a. Program/Course Title; Course Number b. Prerequisites/Corequisites/Advisories c. Program/Course descriptions d. Credits/hours e. Distance Education 2. The District shall submit any program and course changes which reflect a substantial or material change for Board approval. The item shall include the information above and a written justification for the change. Changes shall be reflected in the schedule of classes, college catalog and program brochures. 3. District staff shall certify program and courses have been approved by the curriculum committee and satisfy all applicable requirements of Title 5 regulations. The certifications shall include the: a. Approval by the Curriculum Committee b. Approval by the Distance Learning Representative (for new and revised curriculum that includes a Distance Education Addendum) c. Approval by the Articulation Officer (if applicable) d. Review by the Chief Instructional Officer e. Review or Approval by the Academic Senate f. Review by the College President g. Review by the District Chancellor 4. District staff shall authorize access to the listing of program and course changes to the appropriate Associated Student Organization for its review and comment. 5. Each College President shall designate one individual who will remain responsible for the following: a. Ensuring the colleges maintain complete, written
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