Chilterns Conservation Board Planning Committee Wednesday 17th July 2019 Members of the Planning Committee of the Chilterns Conservation Board for the Chilterns Area of Outstanding Natural Beauty are hereby summoned to a meeting of Planning Committee on 10.00 a.m. Wednesday 17th July 2019 at The Chilterns Conservation Board office, 90 Station Road, Chinnor, OX39 4HA Agenda 1. Election of Chair and Vice Chair 10.00 – 10.05 2. Apologies 10.05 – 10.06 3. Declarations of Interest 10.06 – 10.07 4. Minutes of Previous Meeting 10.07 – 10.12 5. Matters Arising 10.12 – 10.20 6. Public Question Time 10.20 – 10.30 7. Update on Great Western Project 10.30 – 10.50 8. Chilterns Buildings Design Awards 2019 Update 10.50 – 11.05 9. Light pollution discussion 11.05 – 11:30 10. Development Plans responses and updates 11.30 – 12.05 11. Planning Application responses and updates 12.05 – 12.20 12. Any urgent business 12.20 – 12.25 13. Date of Next and Future Meetings 12.25 – 12.30 1 Chilterns Conservation Board Planning Committee Wednesday 17th July 2019 Item 1 Election of Chair and Vice Chair Author: Lucy Murfett Planning Officer Lead Organisations: Chilterns Conservation Board Resources: Chair’s special allowance. Summary: The Planning Committee is required to elect a chair. The re- appointment for this position will take place annually following the Board’s Annual General Meeting. Purpose or report: To elect a Chair and Vice Chair. Background 1. The Planning Committee should elect a chair at its first meeting following the Annual General Meeting (which took place on 26th June 2019). Until the chairman is elected the Planning Officer will chair the meeting. 2. Nominations can be made either before the meeting, by notifying the Planning Officer, or at the meeting itself. If there is more than one nomination there will be a ballot of the Board members present. The Standing Order on regulating meetings states that votes should be determined by a show of hands. 3. In the event of a tie names will be drawn from a hat by the Planning Officer. 4. The Standing Orders do not require the appointment of a Vice Chair, but it is helpful for a deputy to be appointed in the event that for any particular meeting, the Chair is unable to attend. Recommendation 1. That the Planning Committee nominates and elects a Chair and Vice chair to serve until the Board’s next Annual General Meeting. 2 Chilterns Conservation Board Planning Committee Wednesday 17th July 2019 Item 3 Minutes of Previous Meeting Author: Lucy Murfett Planning Officer Lead Organisations: Chilterns Conservation Board Resources: Budget of £500 per year for minute-taker plus staff time Summary: Minutes of the previous meeting are attached (at Appendix 1) and require approval. Purpose of report: To approve the Minutes of the previous meeting. Background 1. The draft minutes from the meeting on Wednesday 6th March 2019 are attached (at Appendix 1) for approval. Recommendation 1. That the Committee approves the minutes of its meeting which took place on 6th March 2019. 3 Chilterns Conservation Board Planning Committee Wednesday 17th July 2019 Appendix 1 MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE CHILTERNS CONSERVATION BOARD FOR THE CHILTERNS AREA OF OUTSTANDING NATURAL BEAUTY held on Wednesday 6th March 2019 at The Chilterns Conservation Board office, 90 Station Road, Chinnor OX39 4HA commencing at 10.10 AM BOARD MEMBERS PRESENT Member Appointing Body Appointed by Local Authorities Cllr Lynn Lloyd South Oxfordshire District Council Cllr Nick Rose Chiltern District Council Appointed by the Secretary of State Colin Courtney Secretary of State Helen Tuffs Secretary of State Elizabeth Wilson Secretary of State- Chair Elected by Parish Councils Cllr Sue Biggs Oxfordshire Co-opted Members Chris Hannington Paul Hayes Officers present- Lucy Murfett CCB Planning Officer Mike Stubbs CCB Planning Advisor Sue Holden CCB Chief Officer (for item 8) And others Deirdre Hansen Minute taker 353. Apologies for absence 4 Chilterns Conservation Board Planning Committee Wednesday 17th July 2019 Apologies were received from Cllr David Barnard, North Herts District Council, Cllr Hugh McCarthy, Wycombe District Council and Cllr Alison Balfour-Lynn, Hertfordshire Parish Councils. 354. Declarations of Interest No declarations of interest were made 355. Minutes of the previous meeting The minutes of the meeting held 21st November 2018 were approved as a true record and signed by the Chair once an ‘ was added to governments in item 352. 356. Matters Arising from the minutes The Planning Officer mentioned that due to the priority of her work on the Management Plan, she had not commenced on the work mentioned in item 352. The Planning officer was commended on her work on the Management Plan. 357. Public Question time No public present. 358. Co-option to the Planning Committee The Board’s standing orders allow the Planning Committee to co-opt up to four Non-Board members to the Committee. Currently the Committee has one co-opted member. Paul Hayes, a chartered surveyor and register valuer by profession has come forward for co-option. 1. The Committee AGREED to co-opt Paul Hayes to the Planning Committee. 2. The Committee NOTED the other co-opted places that exist on the Planning Committee and would make suggestions. 359. Model Policy Update The Planning Officer presented an update to the AONB model policy refreshing the references post the new version of the NPPF. The Committee discussed the paper, AONB setting was brought up, but it was decided to discuss this at a future meeting. 1. The Committee APPROVED the revised AONB Model Policy (v2). 360. Offsetting and Environmental Net Gain The Planning Officer gave an introduction on the principle that development in or affecting the AONB will contribute in practical and financial ways to delivering the aims of the new Chilterns AONB Management Plan by strategic Objective DO2, Policy DP10 and DP14. The Chief Officer joined the meeting. 5 Chilterns Conservation Board Planning Committee Wednesday 17th July 2019 Under S100E LGA 1972 It was resolved to exclude the public from the meeting to discuss matters relating to net gain regarding the Electrification of the Great Western Mainline Reading-Didcot affecting the Chilterns and the North Wessex Downs AONBs Following discussion, the meeting was re-opened. The Planning Officer was thanked for her extensive and continued work on this project and the genuine gain achieved by influencing a national body. The Chief Officer left the meeting. 1. The Committee DISCUSSED offsetting and net gain and PROVIDED a steer for the implementation of AONB Management Policy. 361. Planning Applications Update The Planning Advisor informed the Committee about and sought approval for, the 17 responses and 5 appeal representations that have been made by the Planning Advisor under delegated powers in connection with Planning Applications as detailed in the agenda. The responses were briefly discussed, and particular note was made of: • P18/S3724/DA and P18/S3275/DA, PINS ref APP/Q3115/C/18/3215490 and APP/Q3115/C/18/3215491 Land at Holly House, Harpsden due for inquiry in April. • APP/Q3115/W/17/3188694 Land off Crowell Road, Chinnor- appeal dismissed. • 18/05926/FUL Old Rifle Range Farm, Great Kimble- refused. • 17/03203/FUL Land south of river Thames and west of Gatehampton- refused. • CH/2017/1648/FUL, App/X0415/C/17/3190005 Caravan site- appeal dismissed • 18/08068/FUL Land adjacent allotment gardens Queensway, Hazlemere. • 4/00045/19/MOA Marchmont Farm, Hemel Hempstead • 4/03266/18/MAO Land West Hemel (site allocation LA3) • APP/K0425/W/18/3217965 and APP/K0425/W/18/3217966 Land rear of Park Mill Princes Risborough. • 19/00399/APP Arla Foods ltd. Aston Clinton 1. The Committee NOTED and APPROVED the responses made in connection with the applications as listed. 362. Development Plan Responses The Planning Officer informed the Committee that she had submitted representations on 11 consultations of which 4 were local plans or neighbourhood plans, 1 a CIL consultation and several government consultations. 1 The Committee APPROVED the responses that had been sent, NOTED the current consultations on development plans and provided comments to the Planning Officer as appropriate. 363. Urgent Business 6 Chilterns Conservation Board Planning Committee Wednesday 17th July 2019 a. This is Helen Tuffs last Planning Committee meeting as a Board Member. She was thanked for all her work and commended on her clear and honest comments on the purposes of the Chilterns AONB and her steer on the work of the Conservation Board. The Committee was very grateful to Helen. She was presented with a small gift. Helen thanked the Committee and said it had been a privilege and a pleasure. She had learned so much and the Committee does a tremendous amount of work for the Board and the Chilterns. Date of the next meeting Wednesday 17th July 2019 at CCB offices at 10.00 am. Further meeting: Wednesday 20th November 2019. The Chair…………………………………….. Date……….. 7 Chilterns Conservation Board Planning Committee Wednesday 17th July 2019 Item 7 Update on Great Western Project Author: Lucy Murfett Planning Officer Lead Organisations: Chilterns Conservation Board Resources: Staff time Summary: An update on the newly funded Great Western Project in Southern Oxfordshire Purpose of report: As above Background 1. Arising from item 8 of the last meeting, the Board has been offered and has accepted funding from Network Rail to run a new project to mitigate and compensate for the harm resulting from the now completed rail electrification project on the Great Western Mainline. 2. This will be a joint project run with the North Wessex Downs AONB. A steering group made up of Chilterns Conservation Board, the North Wessex Downs AONB Partnership and the Railway Action Group representing the local community will steer the project.