MINUTES for BL COMMITTEE MEETING 17 JANUARY 2018 7.30Pm
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MINUTES FOR BL COMMITTEE MEETING 17 JANUARY 2018 7.30pm Present: Richard Evans, Stella Lewsley, Dick Whitworth, Christine Goulding, Anita Laird(Anita L), Andy Lewsley(Andy L), Paul Williams, Gerry Garvey, Dan Parker, Jane Yates 1. Welcome: Richard welcomed everyone 2. Apologies: Geoff Powell-Davies 3. Minutes of the meeting on 6 November 2017 previously circulated Minutes were agreed 4. Matters Arising not covered elsewhere a) New Badge scheme: DW mentioned that new badges only go up to Light Green and he has other colours. Discussed putting the colour standards for all results. Action: RE to mention to Anita E then liaise with GP-D. 5. Treasurers Report Two cheques from BO although they still owe for membership so more should come later. 6. Feedback from a) Club Social: Everyone enjoyed. b) Hackthorpe: Positive comments. Discussion whether flags were tampered with. DW has written a cheque out for Air Ambulance as a result of the £1 per head and this has been cashed. Anita L confirmed this fee would stand for any event at Hackthorpe. c) High Stand: Again, lots of positive comments. 65 attended and made £100. JY mentioned she had emailed around schools before and parents from Hayton came. d) Binsey: 78 people came and £470 went to charity. 7. Fixtures a) Knipe Scar: Discussion about parking fee. Agreed to charge £1 and give to the hall committee. Toilets have been arranged to avoid mud in the hall. It’s not possible to have the café now so SL suggested NWJS provide refreshments. SL to ask Richard Tiley. SL said she has spent a lot of time producing the details and has been researching examples from other clubs, wondering if we should use a template. SL suggested committee members look at other examples. Everything ready to go. Action: Andy L to send a risk assessment to Anita L b) L5D Askham: Courses are planned, car parking and maps organised and roles have been delegated. Permissions have all been sorted and contract to be sent. Anita L will be asking for helpers. CG mentioned they have permission to access the area on the rest day. RE suggested getting a preliminary list of helpers, possibly with helpers from other clubs. DW suggested contacting PFO. Need 50-60. Agreed for people who help who do not run to have a contribution for petrol. Everyone else to have a free run. c) Flyer: SL asked if the fliers were at Saturday events which they are. d) Personnel: Anita L and CG offered to organise Swindale Local C Galloppen event. Everyone very happy! d) GG mentioned army event at Watermillock on 28th March (Wednesday afternoon) if anyone would like to take part. 8. Coaching a) Junior: JY mentioned Isabel’s coaching series for juniors saying there is a positive uptake of about 11 members so far. Lynne Thomas has been in touch about holding a NWJS training event which our juniors could attend. Agreed to pay fees for the juniors (likely to be £2 per junior). Anita L has been in touch with Lynne regarding permissions. Further discussion about complication with using Penrith Beacon in relation to the British Schools Champs(2019) and the Compass Sport Cup(March 2019) which the committee had considered for both. Action: JY to tell Lynne to look at Penrith Beacon to see if it is suitable b) Senior: Possibility of coaching at the NWJS. Action: Jane to suggest to Paul Gaines who needs to do his L2 coaching about the possibility of organising something for seniors. c) Eden Valley Sports Partnership: JY updated on the 6 week orienteering programme being run at Armathwaite School and St Katherine’s School. Action: JY to ask Emma Cooper to come to an event to meet everyone. 9. Mapping Update & OCAD 12 RE mentioned pressures on his time for mapping and suggested there is a mappers training session to get more people on board such as Robin and Philip Nichols. Suggestion to have a training session. Action: RE to follow up. DW updated us on the purchase of OCAD 12 and reported he has been busy putting maps onto this. This was much appreciated by the committee. We now have a licence for 2 computers and we need to decide where the second licence goes. 10. Club O Tops SL suggested we give a 20% subsidy for club members. All agreed with this. CG is finalising order which has become more complicated due to different sizes and gender. Action: CG to ask Karen Blackburn to do a final sweep in the newsletter this week for final orders by Friday 2nd Feb. 11. L5D Club Entries Policy Agreed as above. 12. British Schools Champs A request has been made to hold this on Carlisle Parks. Discussion about the suitability of the area. Action: DW to contact Roger Jackson to say the area is not suitable for TD needed. 13 CST & British, Scottish and JK Relays (inc subsidies) Andy L asked for members to commit asap. Agreed for BL to subsidise £5 for seniors and juniors for free at the JK. Agreed to subsidise Compass Sport Trophy but wait to see what the price is before we decide on the subsidy. Free for Juniors. 14. Club Nights: February at Lowry Hill is being organised by Angela.. SL suggested that we need fresh input with new people taking a lead on this and attending the COLA course. Anita L suggested an area in Gelt Woods could be used. Action: All to have a think and come back to the next meeting with ideas. 15. BL 50th Anniversary 2019 Andy L suggested a three day event (sprint, night and middle event). Discussion about combining it with Compass Sport Trophy. MINUTES FOR BL COMMITTEE MEETING 21 MARCH 2018 7.00pm 1. Welcome Richard Evans, Stella Lewsley, Dick Whitworth, Anita Laird(Anita L), Andy Lewsley(Andy L), Gerry Garvey, Dan Parker, Jane Yates 2. Apologies Paul Williams, Christine Goulding, Jeff Powell-Davies 3. Minutes of the meeting on 6 November 2017 previously circulated The minutes of the previous meeting were agreed. 4. Matters Arising not covered elsewhere 5. Treasurers Report Just about up to date with fees. Grant received from NWOA for £1000 at beginning of February. This has been given to all clubs on successful completion of paying subscriptions. Discussion about what the money should be spent on. GG suggested modern posts to replace canes so events look more professional. Action: GG to speak to JPD to find out costs. 6. Feedback from events Fingland Rigg Good event with a nice atmosphere. 48 attended. Needed to pay English Nature a fee of £25 – thus making a loss. Lowry Hill Club Training Only 5 people came which was disappointing. Angela has said she is willing to set up the event again. Gelt Woods Didn’t happen due to weather. Carry over to next year. CST Cup Good turn out and we qualified. 32 people ran. Results were good. Need to make sure everyone is there for the finals in October at Cannock Chase. Junior Coaching Good feedback from juniors and JY reported that a nice team spirit is developing. Thanks were given to Isabel and Jane. RE commented the number of runs nationally has gone down by 20% so these youngsters are the future! Need to make sure junior coaching expenses are claimed. Action: JY to encourage membership of new juniors. 7. Updates Knipe Scar Everything progressing well. SL has produced a sheet with jobs which she will circulate. DP mentioned that we need to decide how many maps to print. It was agreed for 300 maps as it might be popular. Action: JY to ask if LOC are bringing a minibus and let Andy L know. Club O Tops Update from Christine that tops have been ordered with no surplus. Due end of April. British Schools Score Championships October/November 2019. Action: DW to email Roger that we are happy to go ahead and let them use the map. Relays British and JK are organised. Two teams entered for the JK. Several teams entered for the British. Plans underway for a team for the Harvester. Action: Karen to advertise call up for more members for Harvester and British Champs. Mapping Day Robin and Phil are interested to attend – Karen and Dan will run this and go through the whole process of mapping. Will be based on Bampton Common. Date to be confirmed. Schools 4th July is the Cumbria Schools Orienteering Championships. http://www.lakes- o.com/CumbriaSchools/csoa%20home.htm JY has been liaising with WCOC to engage more schools to take part, especially where there are BL junior members. Local schools have been taking part in orienteering with Eden Schools Partnership which will lead to the School Games Yvette Baker Trophy heats are on 13th May at High Newton. Action: JY to rally around a junior team. New Areas Anita L has investigated an area near Appleby called Flakebridge which might be suitable in the future. There is also Dufton Wood, Irthing Valley near Northumberland, Gisland Spa, Silver Hill near Longtown and Yanwath Woods might also be a possibility. Anita L has been in touch with the owner of Naworth. Action: other committee members to take a look. Anita L to contact the manager at Corby Castle and Townhead Wood. SL mentioned Oddendale, Orton Fell and Asby Scar. RE mentioned Priest’s Cragg with possibility of asking to use Quiet Site for toilets. JY to go and visit John Harris regarding Brackenbrough. Club Nights Stella will discuss with Gerry regarding possibility of running at Penrith Park and Lazonby Village 8.