Cardiff Council Register of Member Executive

Decision Decision Decision Reasons Consultation Dates Responsibility No. Maker Undertaken Decision Publication Implementation for implemen- Made if no call-in tation after date shown

EXEC Executive Minutes : 13 July 2005 8 12 20 Barbara M/05047 (Min No. 58) September September September Lees Approved 2005 2005 2005

EXEC Executive Report of Environmental 8 12 20 Steven M/05048 (Min No. 59) Scrutiny Committee September September September Phillips entitled ‘ Municipal Waste 2005 2005 2005 Management Strategy – Residual Waste Treatment Options’

Resolved : that the report of Environmental Scrutiny Committee be received and a response be prepared for consideration at the Executive Business Meeting in November

EXEC Executive Beyond 2005: Towards a 8 12 20 Byron The recommendations None M/05049 (Min No. 60) New International Policy for September September September Davies reflect the need to Cardiff 2005 2005 2005 ensure that the

Council’s long-term Resolved : vision and strategic

policy programme (1) that the following reflects the growing proposals be approved importance of

international co- (i) the development of operation in meeting new formal international 1 CARDIFF COUNCIL

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partnership agreements the challenges of with Nantes, Hordaland globalisation. and Stuttgart in 2005/6

and Xiamen in 2007/8;

(ii) the existing twinning partnership with Lugansk to be reviewed;

(iii) the development of further international collaboration opportunities with ‘high priority’ cities in 2005/6 (Dublin, Seville) and ‘medium priority’ cities in 2006/7 (Bologna, Katowice, Porto) and 2007/8 (Riga, Stockholm, Xiamen) with a review of activity in 2007/8;

(iv) the strengthening of existing criteria and protocols for approving overseas visits in the light of this report; to include publication on 2 CARDIFF COUNCIL

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the internet of details, purpose and costs of all trips and a report on the outcomes of the visit

(v) to reaffirm membership of COTI, CAAC and Eurocities and agree the Council’s withdrawal from the World Cities Alliance;

(2) that the Chief Executive be authorised to

(i) progress parallel proposals for developing enhanced international exchanges between schools and partner cities;

(ii) engage in discussions with domestic partners such as the British Council and Welsh Assembly Government to maximise the benefits of international co- 3 CARDIFF COUNCIL

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operation and to minimise potential duplication of effort and resource;

(iii) progress collaborative discussions with cities identified as ‘high’ and ‘medium’ priority in accordance with the resolution set out in recommendations (1) (i) and (1) (iii);

(3) to note the use of the International Partner City Assessment Matrix, outlined in Appendix 3, to the report as a basis for assessing the nature and scope of future international co- operation agreements and projects, subject to ongoing enhancements of criteria, be noted.

(4) that the views of the Economic Scrutiny 4 CARDIFF COUNCIL

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Committee be accepted and the matrix be reviewed in twelve months when the position in relation to links with Fair Trade Cities should also be considered

EXEC Executive Local Government Plan To support the Welsh None 8 12 20 Byron M/05050 (Min No. 61) Rationalisation Assembly September September September Davies Government’s 2005 2005 2005 Resolved : that proposals for plan rationalisation whilst (1) the Chief Executive be still retaining local authorised to write to discretion to produce the Welsh Assembly local strategies, over Government outlining and above the the Council’s response minimum statutory to the Plan requirements in order Rationalisation to respond to specific consultation as set out local priorities. in Appendix 1 to the report;

(2) the incorporation of environment strategies within the new policy planning framework be supported in principle. 5 CARDIFF COUNCIL

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EXEC Executive WLGA Manifesto for Welsh To enable the None 8 12 20 Byron M/05051 (Min No. 62) Local Government Executive to submit its September September September Davies response to the WLGA 2005 2005 2005 Resolved : that the draft consultation on a new response to the consultation Manifesto for Welsh exercise, attached as Local Government. Appendix A to the report, be approved.

EXEC Executive Better Governance of To enable the None 8 12 20 Byron M/05052 (Min No. 63) Wales Executive to submit its September September September Davies response to the ‘Better 2005 2005 2005 Resolved : that the draft Governance for Wales’ response to the White Paper, White Paper. attached as Appendix A to the report, be approved subject to the inclusion of additional views to reflect the Executive’s

(i) deep concern in relation to the proposed changes to the electoral system which are believed to be anti democratic; and

(ii) regret that the Government was not 6 CARDIFF COUNCIL

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advocating full law making powers for the Welsh Assembly Government along the lines of the Scottish Parliament

EXEC Executive Proposed Cardiff To determine the None 8 12 20 Byron M/05053 (Min No. 64) Transportation Partnership way forward in September September September Davies (CTP) relation to the Cardiff 2005 2005 2005 Transportation (Appendices A and B to Partnership. this report were not for publication since they contained exempt information under Paragraph 7 of Schedule 12a of the Local Government Act 1972)

Resolved :

(1) that the outcome of the evaluation for the FITN be approved and

(i) the consortium comprising the Capita Group and Mowlem be

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appointed the Preferred Bidder and the consortium comprising Jacobs Babtie, Macquarie Bank and Grant Thornton be appointed as Reserved Bidder;

(ii) the Council concludes the requisite contract with the Preferred Bidder to engage the Preferred Bidder to develop and prove the viability of a scheme for Cardiff as detailed in paragraphs 7 and 8 of the report;

(2) to note that a further report will be submitted to the Executive, and then to Council on the developed scheme, for decision as to whether or not to implement the same.

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EXEC Executive Corporate Consultation The implementation of None 8 12 20 Jo Farrar M/05054 (Min No. 65) Strategy the Corporate September September September Consultation Strategy, 2005 2005 2005 Resolved : that together with the Research & (1) the Corporate Consultation Toolkit Consultation Strategy and support measure be approved for outlined in the report publication; heralds an innovative package of measures (2) a consultation exercise that will deliver and be undertaken with support high quality, service areas on the effective and draft Research & coordinated Consultation Toolkit consultation. prior it being formally adopted;

(3) the Assistant Chief Executive be authorised to implement the policy and ensure that a consistent approach is applied throughout the Council.

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EXEC Executive Making the Connections: To enable Cardiff to None 8 12 20 Byron M/05055 (Min No. 66 ) The 3 Cities Initiative participate in September September September Davies collaborative working 2005 2005 2005 Resolved : that with Swansea and Newport to ensure that (1) the establishment of a the collective roles of 3 Cities Initiative in the Welsh cities are conjunction with fully maximised for the Newport City Council benefit of both the and the City & County South Wales region of Swansea Council and Wales as a whole. be supported;

(2) the Chief Executive be authorised to develop proposals for collaborative opportunities with Swansea and Newport

EXEC Executive Possible Transfer of It is considered None 8 12 20 Byron M/05056 (Min No. 67 ) Norwegian Church to important that any September September September Davies Cardiff County Council request to take over a 2005 2005 2005 charitable trust such as Resolved : that, in principle the Norwegian Church and subject to due diligence, is judged on its individual merits. The (1) the transfer of the transfer of the Norwegian Church Arts Norwegian Church to 10 CARDIFF COUNCIL

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Trust together with its the Council will provide employees and opportunities to financial and other develop strong assets to the Council operational (under the operational arrangements with the and funding control of Cardiff Bay visitor the Harbour Authority) centre thereby helping be approved; to retain and enhance this important visitor (2) the Cardiff Bay Visitor attraction and well- Centre be managed known building on the directly by the Cardiff Cardiff Bay waterfront. Harbour Authority when the existing tenancy agreement ends on the 31 March 2006 including the relevant staff from the Cardiff Initiative;

(3) the Chief Executive be authorised to undertake all necessary work to take forward this project including due diligence and the production of a Business Plan;

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(4) a further report be prepared for the next appropriate Executive Business meeting to finalise the agreement and transfer proposals and explore the opportunities to combine the centres with modifications and possible extensions to the Norwegian Church to provide a combined facility.

EXEC Executive New Marketing and To enable the Council None 8 12 20 Byron M/05057 (Min No. 68) Investment Framework for to establish a new September September September Davies Cardiff public/private 2005 2005 2005 marketing framework Resolved : that that will support the delivery of the future (1) the Chief Executive be vision for Cardiff’s authorised to explore continued development the most appropriate beyond 2005, that is model for the tied into and reflects establishment of a new the level of private public/private marketing sector investment and entity with a view to the confidence in the city. new vehicle becoming operational from 1 April To reduce the demand 12 CARDIFF COUNCIL

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2006; on frontline services by providing efficiency (2) arrangements for savings through the nominations to the refocusing of marketing Board of any new and investment support vehicle be the subject of activities around a consultation with public/private stakeholders with the partnership Executive proposing arrangement supported nominations to be by corresponding approved by the investment. Council;

the proposed changes in the marketing of Cardiff be taken into account as part of the budget process with a view to reducing the Council’s financial commitment through increased private sector commitment.

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EXEC Executive Public Interest Report To enable a response None 8 12 20 Jo Farrar M/05058 (Min No. 69 ) to the draft Public September September September (Appendices 3 and 4 to this Interest Report to be 2005 2005 2005 report were not for sent to the District publication as they were Auditor. considered to contain exempt information under Paragraph 12 (advice received, information obtained or action to be taken in connection with legal proceedings or the determination of any matter affecting the Authority) of Schedule 12a to the Local Government Act 1972)

Resolved : that, as this matter had occupied the time and resources of the Council for a number of years, and In responding to the Draft Public Interest Report, the Council would wish to address any outstanding issues of concern and work constructively with the Welsh Audit Office to develop and improve services to the citizens of Cardiff, the 14 CARDIFF COUNCIL

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Executive

(1) agreed that, subject to the following changes to Appendix 4, the proposed draft response to the Public Interest Report be approved and the Assistant Chief Executive be authorised to take this forward to the District Auditor on behalf of the Council :

(i) paragraph 8, page 2, the deletion of the two bullet points at the bottom of the page and the words ‘in particular at the top of page 3;

(ii) page 3, paragraph 8, (e) the deletion of the second sentence;

(iii) page 3, paragraph 8, (g) the deletion of the first sentence;

(iv) page 4, paragraph 9, 15 CARDIFF COUNCIL

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the deletion of the last 3 sentences.

(2) the Assistant Chief Executive be authorised to take appropriate steps, in consultation with the Chief Legal & Democratic Services Officer and the Chief Financial Services Officer, to conclude any final submissions to be made during the consultation process including any further submissions to be made at future meetings with the District Auditor.

EXEC Executive Civil Partnerships Providing ceremonies None 8 12 20 Emyr Evans M/05059 (Min No. 70) for same sex couples September September September Resolved : that will allow the Council to 2005 2005 2005 deliver services that (1) the Council as a meet the needs of all Registration Authority members of the should provide community. The ceremonies for civil recommendations also partnerships at a fee to allow the Council to be determined by the appoint civil Chief Regulatory partnership Registrars 16 CARDIFF COUNCIL

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Services Officer in to meet new statutory consultation with the duties. Chief Finance Officer set at a level to recover the costs involved;

(2) the Chief Regulatory Services Officer and the Operational Manager (Consumer Protection), as Proper Officer for the Registration Service, be authorised to appoint and authorise registrars for the purposes of the Civil Partnership Act 2004 and make any other necessary provisions for the administration of the Civil Partnership Act 2004;

(3) any staffing changes be implemented in consultation with Human Resources utilising approved procedures.

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EXEC Executive Amendments to the The Cardiff None 8 12 20 Emyr Evans M/05060 (Min No. 71) Original Supporting People Supporting People September September September Operational Plan 2005 Operational Plan is 2005 2005 2005 required by the Resolved : that Welsh Assembly Government by (1) the amendments to the September 2005. Supporting People Amendments to the Operational Plan 2006- previous 2007 be approved; recommendations are required to (ii) the amended document manage resources be published for available and to meet submission to the strategic objectives Welsh Assembly outlined. Government.

Executive Out - turn 2004/05 The report is for None This was an information reports and is Phil Higgins (Min No. 72) information and serves not therefore eligible for call-in. Resolved : that the report, to complete the and the actions taken in financial monitoring respect of the accounts for process for 2004/05. 2004/05, be noted.

EXEC Executive Budget Monitoring 2005/06 To note the report None 8 12 20 Phil Higgins M/05061 (Min No. 73) : Month 3 which forms part of the September September September financial monitoring 2005 2005 2005 Resolved : that the report be process for 2005/06. noted and service areas be reminded of the need to 18 CARDIFF COUNCIL

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contain expenditure within budget and to achieve the savings set out in the budget report.

EXEC Executive Vachell Nursery, Ely To agree and establish Local 8 12 20 Phil Higgins M/05062 (Min No. 74) a way forward for the Member September September September Resolved : that Vachell future disposal of the consultation 2005 2005 2005 Nursery be declared surplus site. was to the Council’s requirements undertaken and sold on the open market 27 June with the benefit of planning 2005 with no permission in order to adverse generate a best value receipt comments for the Council. received.

EXEC Executive Welsh Public Library To obtain endorsement None 8 12 20 Steven M/05063 (Min No. 75) Standards Annual Report for the WPLS Annual September September September Phillips 2004/05 Report for 2004/05. 2005 2005 2005

Resolved :

(1) to note that the Annual Report had been sent as a draft document to Cymru Museums Archives and Libraries for assessment by the 9 June 2005 deadline;

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(2) that the report be formally approved;

(3) to note that media information would to be released in relation to the performance improvements.

EXEC Executive Thornhill Church It is necessary for the Local 8 12 20 Steven M/05064 (Min No. 76) Community Facilities & Executive to consider Members September September September Phillips Library whether they wish to have 2005 2005 2005 continue discussions expressed (Appendix 3 to this report on the scheme on the their support was not for publication by basis proposed by the for the virtue of Paragraph 7 of Church group. project. Part 1 of Schedule 12a of However, the Local Government Act no local 1972) community consultation Resolved : that s have been undertaken (1) in principle, but without on the prejudice and subject to proposals. contract, support for the Letters of scheme be reaffirmed; support for the project (2) further discussions be have been held with the Church received from Sue 20 CARDIFF COUNCIL

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Group to explore in Essex AM detail the options set out and Julie in paragraph 15 and Morgan MP. Appendix 3 to the report.

EXEC Executive Provision of new To ensure compliance None 8 12 20 Steven M/05065 (Min No. 77) Glamorgan Records Office with OJEU September September September Phillips procurement 2005 2005 2005 (Appendix 2 to this report requirements and was not for publication by continuity of the GRO virtue of Paragraph 9 of service in appropriate Schedule 12a to the Local premises, having Government Act 1972) regard for the limited length of unexpired lease on the existing Resolved : that subject to the premises. proposed form of procurement described in the To obtain approval for report being agreed by all the transfer of partner authorities, to the responsibility for the intent that each authority administration of the shall agree to make its Archive Service from appropriate contribution to RCT to Cardiff Council. the capital and revenue costs of providing and operating the new facility, the Executive agreed ;

(1) to give consent to Rhondda Cynon Taf to 21 CARDIFF COUNCIL

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place an OJEU notice inviting private sector developers and constructors to bid for the design and build of a new Glamorgan Records Office on a site in Cardiff;

(2) to authorise the Chief Legal and Democratic Services Officer to conclude an Agreement with the other 5 authorities for the provision of a new Archives facility;

(3) to the transfer of the management support responsibilities currently provided by Rhondda Cynon Taf to Cardiff County Council, as detailed in Appendix 1 to the report, subject to further discussions regarding the VAT implications of such an arrangement. 22 CARDIFF COUNCIL

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EXEC Executive City Centre Transport To allow detailed Whilst few 8 12 20 Steven M/05066 (Min No. 78) Facilities and Bus Services design and modelling electoral September September September Phillips work to be undertaken divisions 2005 2005 2005 (Cllr Dixon declared an and to help secure a may be interest in this matter as new transport directly Vice Chair of Cardiff Bus. interchange in the city affected by He remained in the meeting centre. works in the as he had a dispensation, area, to speak and vote on such arrange- matters) ments for bus Resolved : that services in the city (1) the proposals for the centre will redevelopment of be Central Square to make important to provision for improved residents public transport and facilities and a new Members public transport from all interchange be areas. approved;

(2) the conclusions and recommended bus routeing option for the city centre, as outlined in the report, be approved in principle as the basis for further 23 CARDIFF COUNCIL

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work on detailed proposals, including consideration of appropriate Road Traffic Orders;

(3) further design and modelling work be undertaken, to include development of proposals for public realm improvements on High Street / St Mary Street, on the basis of this option but to include an analysis of the alternative option of full pedestrianisation of St Mary’s Street;

(4) arrangements for visiting coaches and coach passengers be investigated further as part of the development of detailed proposals;

(5) a further report be submitted to the Executive on the 24 CARDIFF COUNCIL

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detailed proposals

EXEC Executive Greater Cardiff Park and To agree in principle None 8 12 20 Steven M/05067 (Min No. 79) Ride Study the outcome of the September September September Phillips study and to agree the 2005 2005 2005 Resolved : that way forward.

(1) further work be undertaken to develop more detailed proposals, to seek funding for potential Park & Ride facilities and services at the Llanrumney Reserve and Coryton sites and to continue to look at other possible sites;

(2) the scope for a joint Park & Ride facility, developed in conjunction with Newport City Council and Rhondda Cynon Taf be investigated;

(3) a further report be submitted once more

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detailed proposals have been developed.

EXEC Executive The Way Forward to To inform the None 8 12 20 Steven M/05068 (Min No. 80) Decriminalised Parking Executive of the work September September September Phillips Enforcement undertaken to date and 2005 2005 2005 to agree the Resolved : that way forward.

(1) consultation on the draft Strategic Parking Policy Document be undertaken;

(2) consultation on the principle of creating the four Controlled Parking Zones be undertaken;

(3) all consultation be undertaken in accordance with the Corporate Consultation model approved by the Executive;

(4) the outcome of both consultation exercises

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and progress on the business case be reported to a future Executive Business Meeting.

EXEC Executive Cardiff’s Ecological None 8 12 20 Steven The Ecological M/05069 (Min No. 81) Footprint September September September Phillips Footprint tool can help 2005 2005 2005 the Council and

Resolved : that partners to measure, evaluate and integrate (1) the content of the policies by determining report and summary their ecological impact. report of Cardiff's It can assist the Ecological Footprint Council to integrate (Appendix 1) be noted; sustainable development into its (2) the Council policy framework and

partnerships and to (i) seeks to maintain the develop Cardiff as a Ecological Footprint as Sustainable City, as set a key theme of the out in the Policy Action Community Strategy; Plan 2005-08. (ii) commits to

measuring Cardiff's Ecological Footprint every three years and reporting the results to stakeholders; 27 CARDIFF COUNCIL

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(iii) uses the Ecological Footprint to promote sustainable consumption and to inform policy formulation; (iv) engages in UK and international networks to develop the Footprint tool.

EXEC Executive Stretch Card Scheme for The Council has a duty None 8 12 20 Chris M/05070 (Min No. 82) Children in Care and Foster of care and parental September September September Davies Families responsibility for all 2005 2005 2005 children and young Resolved : that the proposal adults that are in its to issue free Stretch cards to care and this type of all children and young people initiative will help meet in care as well as foster that obligation. carers and their dependents be supported.

EXEC Executive Draft Joint Commissioning This strategy provides None 8 12 20 Chris M/05071 (Min No. 83) Strategy : Services for the framework of September September September Davies Physically Disabled actions that Cardiff 2005 2005 2005 Council and Cardiff Resolved : that the Draft Joint Local Health Board, as Commissioning Strategy for commissioners of Services for Physically services, will take to 28 CARDIFF COUNCIL

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Disabled be approved. drive the modernisation of services to meet the challenges of current and future demand.

Executive Western Leisure Centre No decision was taken, Therefore, the Tom (Min No. 84) Redevelopment item is not eligible for call-in. Morgan

This item was deferred until the next meeting.

EXEC Executive 15 Year Plan: Cardiff Castle To ensure a strategic This is a city 8 12 20 Tom M/05072 (Min No. 85) and Its Environs (All Service) approach wide issue. September September September Morgan to the future 2005 2005 2005 Resolved : that development of Cardiff Castle and its Environs (1) the Corporate Director including the (Operations) be surrounding corridor of parklands. (i) authorised to progress, across all relevant Services of the Council, an agreement to support the on-going development of Cardiff Castle and its adjacent environs and parks, as a Tourist and Event Destination, which is sustainable to meet the 29 CARDIFF COUNCIL

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needs of such a world- class heritage attraction, including all actions as detailed in Appendix 1 to the report;

(ii) requested to bring a further report to the Executive detailing the firm fully costed proposals;

(2) the Economic Scrutiny Committee be invited to revisit the proposals, taking into account the documents recently made available, before the Executive takes a decision on the fully costed proposals.

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EXEC Executive Conference Development Need to progress a None 8 12 20 Tom M/05073 (Min No. 86) Needs Study decision and possibly September September September Morgan take advantage of 2005 2005 2005 (Appendix A to this report potential was exempt from opportunities with city publication by virtue of centre redevelopment. Paragraphs 7 and 9 of Schedule 12a of the Local Government Act 1972)

Resolved : that

(1) the Executive Summary as set out in the Confidential Appendix A to the report, be approved as the foundation on which to progress the Conference Convention Centre;

(2) the relevant Corporate Directors enter into detailed discussions with Clear Channel, Millennium Stadium plc, Cardiff Hoteliers, TCI and potential developers to progress the 31 CARDIFF COUNCIL

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preferred optimum location EXEC Executive Cardiff Bereavement Growing service None 8 12 20 Tom M/05074 (Min No. 87) Services: A Strategy for pressures and the September September September Morgan the Future findings of the recent 2005 2005 2005 Adult and Community Resolved : that Services Task and Finish Group (1) the Draft Bereavement highlighted the need Strategy, attached as for a thorough Appendix 1 to the report, Bereavement Services be approved to go Strategy that would forward for steer the service to consideration by the move forward over the Scrutiny Committee and next 10 years, external consultation improving its service with interested parties; delivery and raising its profile both internally (2) following scrutiny and and externally. the external consultation, a further report will be brought back to the Executive for detailed consideration.

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Executive Minutes of the Cardiff Bay The minutes were received for Tom (Min No. 88) Advisory Committee: 25 information only. Morgan May and 27 July 2005

The Executive received the minutes of the Cardiff Bay Advisory Committee held on 25 May and 27 July 2005.

Prepared by Executive Business Office: 8 September 2005 Submitted to Chief Executive for signature: 9 September 2005

Approved for Publication….. ……………….…………………………… ………………………….. BYRON DAVIES Date Chief Executive