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Vendor Resource Guide a Marketing Tool for Vendors Vendor Resource Guide A Marketing Tool for Vendors University of Florida Small Business & Vendor Diversity Relations 2046 N.E. Waldo Road, Suite 3201 | P.O. Box 115200 Gainesville FL 32609 Office: 352.392.0380 | Fax: 352.846.2637 www.sbvdr.admin.ufl.edu Introduction: Doing Business with the University of Florida Purpose The purpose of this publication is to provide vendors with specific solicitation information and guidelines for effectively engaging University of Florida departments and academic units. Please refer to this publication prior to contacting the offices listed herein. The telephone area code for Gainesville, Florida is 352; the area code for other locations is specified in the guide. Vendor Visits All vendor visits to departments and academic units are by appointment only. Appointments are made during normal business hours (Monday through Friday, 8am to 5pm). Be prepared to discuss your company’s qualifications, capabilities, references, products and/or services, price, and delivery. Getting Started Vendors are encouraged to first establish a working relationship with a UF department. Following this, the vendor will complete a University of Florida Vendor Application and submit it to the specific UF department that will be procuring the products/services. The form will then be sent to Vendor Relations to be processed, along with any relevant attachments (brochures, line cards, catalogs, business cards, MBE Certification, etc.). The form can be found at https://sbvdr.admin.ufl.edu/vendors/vendor-resource-guide/ . The Bidding Process In accordance with University Policies, the University of Florida conducts an open, competitive bidding process. Depending on the dollar value, and the scope of work of the order, the bidding process may take the form of an Informal Bid, a Formal Bid, or a Proposal. • Informal Bids or Quotes are used for procurement activities below $75,000. Informal Bids may be solicited by telephone, mail or fax. • Formal Bids & Proposals are used for procurement activities $75,000 and above. Formal bids and proposals remain sealed until the scheduled public opening. Vendor Selection Selection of reputable and reliable vendors is the responsibility of Procurement Services. Vendors who have not previously done business with the University of Florida are advised to contact Procurement Services, where they will be referred to the appropriate buyer. The University of Florida endeavors to conduct its business in a fair and most equitable manner. Purchases will be made on the basis of quality, service, delivery and price. www.sbvdr.admin.ufl.edu /UFSmallBusiness @UFSmallBusiness 1 | Page Table of Contents DIVISION/UNIT PAGE NO. Academic Affairs ………………………………………………………………………………………. 3 Business Affairs ……………………………………………………………………………………….. 4 Business Services ……………………………………………………………………………………… 5 Finance and Accounting …………………………………………………………………………......... 6 George A. Smathers Libraries ………………………………………………………………………… 6 Human Resources …………………………..…………………………………………………………. 7 J. Wayne Reitz Union ………………………………………………………………………………….. 7 Museums …………………………………………………………………………………………......... 7 Planning, Design and Construction ……………………………………………………………..…….. 8 Student Affairs…………………………………………………………………………………..…….. 8 Student Health Care Center………………………………………………………………………......... 10 University Press of Florida ………………………………………………………………………….... 11 University Athletic Association……………………………………………………………………….. 11 COLLEGE OF: Agriculture…………………………………………………………………………………………....... 12 Design, Construction & Planning………………………………………………………………….....…. 14 Business Administration……………………………………………………………………………....... 15 Dentistry………………………………………………………………………………………….....….. 16 Education……………………….……………………………………………………………….....……. 17 Engineering……………………………………………………………………........................................ 18 Fine Arts……………………………………………………………………………………………........ 20 Health & Human Performance…..……………………………………………………………….....….. 20 Public Health & Health Professions……………………………………………………………….....… 21 Journalism & Communications……………………………………………………………………........ 22 Law……………………………………………………………………………………………….....…. 22 Liberal Arts & Sciences…………..……………………………………………………………….....… 22 Medicine…………………………..……………………………………………………………….....… 25 Medicine (Jacksonville) ………..…………………………………………………………………..... 29 Nursing………………………………………………………………………………………………..... 31 Pharmacy……………………………………………………………………………………………...... 31 Veterinary Medicine …………….………………………………………………………………......... 32 INSTITUTE OF FOOD & AGRICULTURAL SCIENCE Research & Education Centers … ……………………………………………………………………... 33 Center, Programs & Support …………………………………………………………………………... 35 2 | Page ACADEMIC AFFAIRS INFORMATION TECHNOLOGY 165 N W 16th Street, Suite 320 P O Box 112099 Gainesville, FL 32603 https://business.it.ufl.edu/ Contact(s): Sarah Arrighi (352) 392-7449 (352) 392-4864 Fax [email protected] Commodities and/or Services Purchased: Advertising Appliances Audio Visual Equip. Building Supplies Carpet & Tile Computer Software Computer Supplies Computer Systems Construction Copiers & Supplies Copy Services Electrical Equip. Electronic Equipment Envelopes Fasteners Furniture – Office Furniture – Lab Furniture – Non Office Graphic Systems Hand Tools Hardware Items Lab Equipment & Supplies Lumber Office Equipment Office Machines Office Supplies Paper – All Types Photographic Equip. Photographic Services Printing Services Publications Radio & TV Equip. Safety Equipment Security Systems Telephone & Pagers INSTITUTIONAL PLANNING AND RESEARCH 355 Tigert Hall PO Box 113115 Gainesville, FL 32611-3115 http://www.ir.ufl.edu/ Contact(s): Carol Blankenship (352) 392-0456 (352) 294-2889 Fax [email protected] . Commodities and/or Services Purchased: Software Licenses Hotel and lodging Meeting Facilities OFFICE OF THE PROVOST 235 Tigert Hall P.O. Box 113175 Gainesville, FL 32611 http://www.aa.ufl.edu/ Contact(s): Wilma Rogers (352) 392-2809 (352) 392-8735 Fax [email protected] Commodities and/or Services Purchased: Computer Software Computer Supplies Computer Systems Furniture – Office Office Supplies OFFICE OF THE UNIVERSITY REGISTRAR 222 Criser Hall P.O. Box 114000 Gainesville, FL 32611 http://www.registrar.ufl.edu/ Contact(s): Jonathan Peine (352) 294-7617 (352) 392-3987 Fax [email protected] Derek M Austin (352) 294-7615 (352) 392-3987 Fax [email protected] Commodities and/or Services Purchased: Arts & Crafts Audio Visual Equip. Appliances Carpet & Tile Computer Systems Construction Copiers & Supplies Draperies & Blinds Copy Services Electronic Equipment Envelopes Furniture - Office Hardware Items Office Equipment Fasteners Office Machines Office Supplies Paper – All Types Furniture – Non Office Photographic Equip. Photographic Services Printing Services Publications Telephones & Pagers Computer Software Computer Supplies Computer Software Computer Supplies STUDENT FINANCIAL AFFAIRS (SFA) S-107 Criser Hall P.O. Box 114025 Gainesville, FL 32611 http://www.sfa.ufl.edu/ Contact(s): Nadav Katz (352) 392-1275 (352) 392-2861 Fax [email protected] Commodities and/or Services Purchased: Audio Visual Equip. Computer Software Computer Supplies Computer Systems Copiers & Supplies Copy Services Envelopes Fasteners Furniture – Office Hardware Items Office Equipment Office Machines Office Supplies Paper – All Types Photographic Equipment Photographic Services Printing Services Publications 3 | Page RECORDS MANAGEMENT OFFICE Smathers Library P.O. Box 112011 Gainesville, FL 32611 http://cms.uflib.ufl.edu/records/Records.aspx Contact(s): Sara Kiszka (352) 273-2678 (352) 392-9433 Fax [email protected] Commodities and/or Services Purchased: Furniture - Office Office Equipment Office Supplies Photographic Services Printing Services Publication BUSINESS AFFAIRS ENVIRONMENTAL HEALTH & SAFETY 916 Newell Drive P.O. Box 112190 Gainesville, FL 32611 http://www.ehs.ufl.edu/ Contact(s): Elizabeth Cox (352) 392-1591 (352) 392-3647 Fax [email protected] Commodities and/or Services Purchased: Computer Software Computer Supplies Copiers & Supplies Copy Services Envelopes Furniture – Office Gases – Industrial Hospital Equip & Supp. Hardware Items Lab Equip. & Supplies Office Equipment Office Supplies Paper – All Types Printing Services Safety Equipment Office Machines Scientific Instru. & Equip. Telephones & Pagers Audio Visual Equip. Chemicals – Lab Clothing & Apparel Computer Systems Electronic Equip. OFFICE OF SUSTAINABILITY 323 Tigert Hall P.O. Box 113111 Gainesville, FL 32611 http://sustainable.ufl.edu/ Contact(s): Jacob Adams (352) 392-7578 (352) 392-6278 Fax [email protected] Commodities and/or Services Purchased: Published Products Specialty Supplies Signage & Accessories Tablet Computers Teaching Aids & Supplies Diplomas & Certificates Software Lic. & Sub. Media Services Cleaning – Janitorial Hotel – Lodging Hotel – Meetings Reproduction Services Restaurants & Catering Engineering - Research Tech.-Based Services Legal Services Mail & Cargo Transport Org. Dues & Memberships Passenger Transport Environmental Services Food & Beverages Paper Materials Paper Supplies Adhesives, Sealants & Tape Batteries & Cell Accessories Clothing & Uniforms OFFICE OF THE VICE PRESIDENT OF BUSINESS AFFAIRS 204 Tigert HallP.O. Box 113100 Gainesville, FL 32611 http://www.admin.ufl.edu/ Contact(s): Deadra Harvey (352) 392-1336 (352) 392-6278 Fax [email protected] Commodities and/or Services Purchased: Computer Software Computer Supplies Computer Systems Copiers & Supplies Furniture – Office Office Equipment Office Machines Office Supplies Paper – All Types Printing
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