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2011-12 Maine State Government Annual Report Bureau of the Budget

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2011-12 Maine State Government Annual Report Bureau of the Budget Maine State Library Digital Maine Budget Office Documents Administrative and Financial Services 2011 2011-12 Maine State Government Annual Report Bureau of the Budget Administration and Financial Services Follow this and additional works at: https://digitalmaine.com/bob_docs Recommended Citation Bureau of the Budget and Administration and Financial Services, "2011-12 Maine State Government Annual Report" (2011). Budget Officeo D cuments. 2. https://digitalmaine.com/bob_docs/2 This Text is brought to you for free and open access by the Administrative and Financial Services at Digital Maine. It has been accepted for inclusion in Budget Office Documents by an authorized administrator of Digital Maine. For more information, please contact [email protected]. DEPARTMENTOFADMINISTRATIVEANDFINANCIALSERVICES DEPARTMENTOFADMINISTRATIVEANDFINANCIAL SERVICES HSAWINMILLETT,JR.,COMMISSIONER CentralOffice:3RDFLOORCROSSOFFICEBLDNG,AUGUSTA,ME04333 MailAddress: 78STATEHOUSESTATION,AUGUSTA,ME04333-0078 FAX: (207)624-7804 Established: 1992 Telephone:(207)624-7800 Reference:PolicyArea: 00 Umbrella:18 Unit:106 Citation: T0005 M.R.S.A.,Sect.: 000000281 AverageCounts-AllPositions: 1421.000 LegislativeCount: 1421.00 Units: OFFICEOFTHESTATECONTROLLER BUREAUOFGENERALSERVICES BUREAUOFALCOHOLICBEVERAGESANDLOTTERY BUREAUOFHUMANRESOURCES OPERATIONS OFFICEOFINFORMATIONTECHNOLOGY BUREAUOFTHEBUDGET INFORME CAPITOLPLANNINGCOMMISSION STATELIQUORANDLOTTERYCOMMISSION CENTRALFLEETMANAGEMENTDIVISION MAINEBOARDOFTAXAPPEALS STATECLAIMSCOMMISSION BUREAUOFREVENUESERVICES STATEEMPLOYEEHEALTHCOMMISSION DIVISIONOFRISKMANAGEMENT DIVISIONOFFINANCIALANDPERSONNELSERVICES PURPOSE: The Department of Administrative and Financial Services is responsible for providing central administrative and financial services to the departments and agencies of State government. ORGANIZATION: The Department of Administration was established through Chapter 785 of the Public Laws of 1985, effective July 1, 1986. This legislation provided for a major reorganization of central financial and administrative units in state government. The former Department of Finance and Administration was dissolved, with fiscal management and revenue units placed in the Department of Finance, and Administrative service units placed in the Department of Administration. Public Laws of 1991, Chapter 780 merged the Department of Administration with the Department of Finance to establish the Department of Administrative and Financial Services. Public Laws of 2005, Chapter 12, authorized the Commissioner to review the current organizational structure of payroll, personnel and accounting units to improve organizational efficiency and cost-effectiveness. Six service centers were created to provide personnel administration, employee relations, general administration and budget management to departments and agencies of state government. PROGRAM: The programs of the Department are implemented through its bureaus, divisions, and other program component units. The primary emphasis is to provide responsive, high quality, and cost effective services to State departments and agencies and related public institutions. 1 Demonstration copy of activePDF Toolkit (http://www.activepdf.com) DEPARTMENTOFADMINISTRATIVEANDFINANCIALSERVICES FINANCES, FISCAL YEAR 2012: The expenditure information for this unit was generated from the Budget and Financial Management System (BFMS). DEPARTMENT SUMMARY TOTAL FOR SPECIAL ALL GENERAL REVENUE HIGHWAY FEDERAL MISC EXPENDITURES FUNDS FUND FUNDS FUND FUNDS FUNDS SALARIES&WAGES 62,074,331 19,684,856 895,163 41,494,312 HEALTHBENEFITS 19,261,471 6,412,026 341,886 12,507,559 RETIREMENTS 9,409,945 2,961,815 128,502 6,319,628 OTHERFRINGEBENEFITS 1,132,205 358,530 16,942 756,733 COMPUTERSERVICES 22,849,434 19,324,700 2,151,628 140,372 95,620 1,137,114 CONTRACTUALSERVICES 109,373,466 9,266,109 5,383,722 923,035 8,524 93,792,076 RENTS 5,343,251 1,283,793 711,167 8,609 3,339,682 COMMODITIES 4,239,495 3,308,575 76,689 490,041 364,190 GRANTS,SUBSIDIES,PENSIONS 58,392,298 33,324,483 15,925,342 494,321 8,648,152 BUILDINGIMPROVEMENTS 1,864,779 1,864,779 EQUIPMENT 1,537,787 -62 1,537,849 INTEREST-DEBTRETIREMENT 5,867,574 4,708,070 676,500 483,004 TRANSFERTOOTHERFUNDS 418,942,648 4,764,392 129,048 17,267 45 414,031,896 COSTOFGOODSSOLD 20,637,544 13,255,639 7,381,905 TOTALEXPENDITURES 740,926,228 118,652,926 27,780,224 3,638,317 598,510 590,256,251 DEPARTMENT OF ADMINISTRATIVE TOTAL AND FINANCIAL SERVICES FOR SPECIAL ALL GENERAL REVENUE HIGHWAY FEDERAL MISC EXPENDITURES FUNDS FUND FUNDS FUND FUNDS FUNDS SALARIES&WAGES 287,832 287,832 HEALTHBENEFITS 44,557 44,557 RETIREMENTS 46,524 46,524 OTHERFRINGEBENEFITS 5,355 5,355 COMPUTERSERVICES 6,301 6,301 CONTRACTUALSERVICES 41,434 11,464 10,000 -30 20,000 COMMODITIES 1,632 1,632 GRANTS,SUBSIDIES,PENSIONS 8,036 8,036 TOTALEXPENDITURES 441,671 411,701 10,000 -30 20,000 OFFICEOFTHESTATECONTROLLER TERRYBRANN,STATECONTROLLER CentralOffice:4THFLOORCROSSOFFICEBLDNG,AUGUSTA,ME04333 MailAddress: 14STATEHOUSESTATION,AUGUSTA,ME04333-0014 FAX: (207)626-8422 Established: 1931 Telephone:(207)626-8420 Reference:PolicyArea: 00 Umbrella:18 Unit:119 Citation: T0005 M.R.S.A.,Sect.: 000001541 AverageCounts-AllPositions: 26.000 LegislativeCount: 26.00 PURPOSE: The Office of the State Controller maintains accounting policy and records according to Government Accounting Standards Board (GASB) rules. The powers and duties of the Bureau are detailed in Title 5, section 1541 of the Maine Revised Statutes Annotated. ORGANIZATION: The Bureau of Accounts and Control was created in 1931 as an organizational unit of the Department of Administrative and Financial Services. The Bureau was renamed to be the Office of the State Controller during the second special session of the 121st Legislature. The Bureau is under the direction of the State Controller who is appointed for an indefinite period by the Commissioner of Administrative and Financial Services, subject to the approval of the Governor. PROGRAM: The Bureau is an administrative agency responsible for maintaining and reporting all state financial transactions. Staff analyzes fiscal transactions and payrolls to ensure legality and correctness. In addition, the Office of the State Controller provides internal audit support for the agencies that comprise state government. Official financial records for all state agencies and programs are administered by the Bureau staff. The Bureau's Financial Reporting Unit 2 Demonstration copy of activePDF Toolkit (http://www.activepdf.com) DEPARTMENTOFADMINISTRATIVEANDFINANCIALSERVICES prepares and publishes the state's Comprehensive Annual Financial Report (CAFR), based on Generally Accepted Accounting Principles (GAAP). The CAFR includes both blended and discretely presented Component Units. The State Auditor audits the CAFR that is delivered to a wide audience. The CAFR for fiscal year 2011 received the Certificate of Excellence in Financial Reporting for the fifth straight year. The Advantage System is the State's ERP system. Bureau staff works closely with the OIT application team, state agencies and the application vendor to maintain and enhance Advantage. The Advantage System includes fund accounting, budget and appropriation control, general ledger and financial reporting, accounts payable, accounts receivable, cost accounting, fixed assets management, procurement management and vendor management. A data warehouse for all production systems is provided for statewide budget, accounting, human resources and payroll data. Queries to the warehouse can provide ad hoc or regular management reports, valuable data sorts, or specific data required in the course of completing fiscal work. The Bureau implemented an upgrade of the accounting system and transition to a managed services/hosted application for the start of fiscal year 2012. The accounting production system is used to process more than 2 million payables and 400,000 accounting transactions annually. All payments above $5,000 are reviewed and approved by Bureau staff. The Human Resource production system keeps current personnel, payroll and position control information. This system issues over 338,000 payroll payments annually, with about 99% via direct deposit (electronic) and the balance via paper checks. The Bureau's Payroll Unit audits agency payroll input and initiates statewide payroll weekly. Other system functionality key to the work of the Payroll Unit includes tax withholding data and W-2 production. The most recent enhancement to the HR system is the introduction of MS-TAMS (Maine State Time and Attendance System). Currently, MS-TAMS is used by more than 9,700 employees. PUBLICATIONS: The Comprehensive Annual Financial Report for the State of Maine - Free FINANCES, FISCAL YEAR 2012: The expenditure information for this unit was generated from the Budget and Financial Management System (BFMS). OFFICE OF THE STATE CONTROLLER TOTAL FOR SPECIAL ALL GENERAL REVENUE HIGHWAY FEDERAL MISC EXPENDITURES FUNDS FUND FUNDS FUND FUNDS FUNDS SALARIES&WAGES 1,296,664 1,296,664 HEALTHBENEFITS 354,504 354,504 RETIREMENTS 233,609 233,609 OTHERFRINGEBENEFITS 26,080 26,080 COMPUTERSERVICES 46,988 46,988 CONTRACTUALSERVICES 130,187 123,247 6,940 RENTS 400 400 COMMODITIES 4,550 4,550 TOTALEXPENDITURES 2,092,982 2,085,642 7,340 BUREAUOFALCOHOLICBEVERAGESANDLOTTERY OPERATIONS GERALDREID,DIRECTOR CentralOffice:10WATERSTREET,HALLOWELL,ME04347 MailAddress: 8STATEHOUSESTATION,AUGUSTA,ME04333-0008 FAX: (207)287-6769 Established: 1992 Telephone:(207)287-3721 Reference:PolicyArea:
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