Northern Peninsula Area Regional Council
MINUTES OF NPARC ORDINARY MEETING
Meeting Date: Tuesday 29th May 2018 Meeting Location: Injinoo Chambers Time: 9:40am
Mayor and Councillors
Cr Edward Newman (Mayor) Cr Gina Nona (Division 1) Cr Dennis Getawan (Division 2) Cr Cassandra Adidi (Division 3) Cr Michael Bond Deputy Mayor (Division 4) Cr Elu (Division 5) CEO Stephen Wilton D/CEO Danny Sebasio Executive Assistant Esme Newman
Visitor: Sen Sergeant. Andrew Poole OIC QP Bamaga
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
Welcome and Declare Meeting Open – Mayor
1. Apologies - CEO on leave
2. Declaration of Conflicts of Interest
3. Business Arising from Minutes of Tuesday 24th April 2018
4. Confirmation of Minutes of Council Meeting Tuesday 24th April 2018
Resolution:
That Council confirms that the minutes of Council Tuesday 24th April 2018, are true and correct.
Moved: Cr Elu Seconded : Cr Bond Vote : 6/0 Resolution Number: 4.0 – 290518
Resolution: That Council request that the CEO present reports for the months of May with the June report , at the June 2018 Meeting . Moved: Cr Getawan Seconded: Cr Nona Vote: 6/0 Resolution Number: 3.0 - 290518
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
Report Number: 6.0 Subject: Community Services Progress Report Attachment: Nil Author: Executive Manager Community Services Date: 29th May 2018
Executive Summary Report.
This report is basically a brief progress report on all the current operations under NPARC Community Services Department, with its aim and purpose of effective communication in updating Council of each department’s current activities and service provision. o Age Care – CHSP & HCP o Events, Sport & Rec o Arts & Culture o Ribs o Swimming Pool o Hunter’s Gym o Indigenous Knowledge Centres o Funeral ______Resolution:
That Council accepts the Community Services Progress Report for the month of May 2018.
Moved: Cr Adidi Seconded: Cr Getawan Vote: 6/0 Resolution Number: 6.0 – 290518
1. Commonwealth Health Support Program & HCP – Report for May 2018.
Aim: To ensure effective communication between the Councilors and operating management (such as, administrator, manager/coordinator) To ensure the Councilors can effectively monitor key personnel’s performance. To ensure Councilors is up to date with all activities of service provision.
Reporting Period April to May 2018 Date report submitted 25/05/2018
Monthly Report Number of disciplinary actions or staff counseling Staff had counselling about bulling in the workplace.
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
Coordinator is looking into other strategies to involve debriefing sessions and how to look after yourself in tough times (NPAWS). Number of accidents/incidents (if so, risk minimization Toyota Kluger awaits new bonnet. strategies in place) New vehicle log sheet has be developed to make sure of time and purpose of vehicle whereabouts for insurance claim purposes. Number of lost time due to accidents/incidents Nil Number of staff training activities o Age Care Cert 4 training will be on 28th of May to 29th of May 2018. Results of quality activities and ongoing reviews o Both NPAWS & TCHHS MOU’s to be reviewed before June 2018. Meeting is scheduled for May 31st 2018. o QCC (MDS) submitted and returned successful – Quarter 1 Jan – March 2018. o 1 x new client approved for CHSP & 2 exiting clients have been reviewed for increasing needs. o 11 clients are now rostered for Home Care Roster and 7 clients rostered for Age Care Roster. o Internal shuffle of exiting staff were review for vacant position within the service. o Activity Officer position to be created as needs for delivering this service type has increased. Outline capital works and equipment purchased or o Review funding for lawn mowing requests for purchase (Include information about service? Many clients are now purchase price; purpose; benefits for service; quotes) requesting lawn mowing – Coordinator to review budget with CSM. o What is the status on replacing of the Ford Flash Cab? Report progress and measurement of outcomes or key o Still waiting from Council to confirm performance indicators within strategic plan Opening date for the Age Care Centre.
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
2. Community Services – Events, Sporting & Recreation Report for May 2018
Great news regarding the availability of the halls. We now have the Bamaga hall & Umagico hall open and sports are now driven such as Basketball and Volleyball. Ovals and facilities are now maintained by our P&G crew.
Basketball After sign on dates back in April (16th & 19th), the Bamaga hall was ready a week after and play off date was made to start 1st of May on their usual playing days Tuesday & Thursday. A Great start to their season with family members filling up the seats. Youth Basketball – It has been a slow pick up for our youths to attend the program last month. This month we have more assistance from our schools youth engagement crew (purple army) they are suppling bbq for the participants who are attending, and are attracting more youths each Friday’s. Games are now playing by half courts and area filling the 2 courts. We are networking each week to set a date to bring up our local NBA Basketballer Nathan Jawai and Cairns local who have been a part of NPA events and program Kerry Williams. Touch Football Games are still commencing on Monday’s and Wednesday’s. I have marked the oval after the grass was cut and games are looking good. There were no rep team to compete in the “Battle of the Islands” on Thursday Island but a local team “Goon Squad” who are involved in our touch competition was placed overall 5th in Pool A. Volleyball Social games are played in the Umagico hall on Tuesday/Wednesday. Still confirming which day would suit as other sports are played on different nights. Rugby League Meeting held 14th and 16th of May held @ the Bamaga Yusia Ginau oval clubhouse – Committee informed team coaches/managers to see how they can help to drive their team so they can set a later date on this Month to kick off. School Trials – Rugby League girls U15s and U17s had their trials played at the Bamaga Yusia Ginau oval on the 9th of May. Trials where played against Tagai College, Thursday Island. I have been networking with high school PE teacher Elsja Mosby in assisting her to maintain the oval to get it cut, marked and risk assessment was made of the venue.
THE COMPASS CLUB NORTH – Marathon Run to Pajinka Sunday 27th May. Stephen Petroff - Elements Ultra Managing and Events Director As previously discussed in July 2016, Elements Ultra Pty Ltd welcomes the chance to introduce an exciting new event series to the Cape York region on Sunday May 27, 2018. Elements Ultra is an event management company based in South East Queensland specialising in sports event management. Elements Ultra are the creators of the new Compass Club Running Series.
SERIES HISTORY The inaugural Compass Club event was staged in Cockle Creek, Tasmania, on Sunday May 7, 2017. Tasmanian Parks and Wildlife had safety concerns with an event in such a remote and untested location, and limited us to only 50 runners for this inaugural event. Inclement weather prevented us from completing the full 42km, with runner safety taking priority, and this we cut it back to a 21km half marathon.
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
COMPASS CLUB NORTH After a postponement in 2017, The SKYTRANS Compass Club North will be staged on Sunday May 27, starting just outside Bamaga at 6am. At the time of writing this report, we have 39 runners competing in either the 42km full marathon, or the 21km half marathon. The event will commence at the junction of Pajinka Back Road and Pajinka Road, with runners running the 21km to the carpark of Australia’s northern most point.
Those running the half marathon will finish here and be transported back by a small bus from Bamaga campus, with those competing in the full marathon, turning around and heading back to the finish line. It is hoped that the event will be wrapped up by 2pm. PURPOSE The whole premise of this series is to promote Australia’s pristine regional areas to a new adventure running market. This offers local communities the chance to compete in a competitive event, which they may not necessarily have the chance to given the extreme distances in Australia. By offering a medallion split in five pieces to runners who finish each race, it is hoped that runners can proudly say that they have been to all of Australia’s five compass points, and experienced a different climate, landscape and local community in each won. This is a true bucket list experience! EXPECTED OUTCOME To make this an annual event that the Bamaga and Seisia community are proud to host. I would love to one day say we have 200 odd runners coming up to stay in Bamaga and surrounds and run a marathon to the northern most tip. I think we are a year or two away from that but you never know if you never try!
3. Arts Centre Report for May 2018
ART CENTRE ACTIVITIES
Textile Printing Workshop 16 – 20th April, Seisia IKC
TSRA organised the workshop for NPA artists and obtained the services of Flying Arts to provide a tutor, Chris Hagen. Hosted by the Art Centre at the Seisia IKC. Participants: Leonora Adidi; Mabalene Whap, Samantha Laifoo, Susan Kennedy, Normie Young, Vincent Babia, James Townson, Francis Manas, Nancy Billy, Wilfred Mooka Participants are encouraged to continue practice the skills and methods acquired from this workshop to produce works that suit the standard for sales and exhibitions. TSRA Arts Development Officer will endeavour get funds for the 2nd phase of this workshop. Batik Printing Workshop 30th April – 4th May Gab Titui Cultural Centre
TSRA organised the workshop for Torres Strait and NPA Artists, delivered by Flying Artists. NPA Participants: Samantha Laifoo, Leonora Adidi FLAME OF CULTURE BURNING FESTIVAL
Young Emerging Artists Program
DANCE: Contemporary Dance with choreographer Danielle Idai has approx. 50 children participating in 3 groups T-SHIRT PRINTING: Commenced in the IKCs Seisia 16/05 and Umagico 17/05, first phase of the process, carving totems on Lino blocks with Ruby Greene. PHOTOGRAPHY : Seisia Youth Photography workshop commenced on 15th May with Roger Bartlett.
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
Community Engagement
24th April and 3rd May, festival planning meeting with New Mapoon Community. Draft program of events drawn up and presented to the Festival Committee.
4. NPA Culture Festival – Report for May 2018
Monthly Progress Report
COUNCIL: NORTHERN PENINSULA AREA REGIONAL
COUNCIL
PROJECT NAME: 2018 Cultural Festival CONTACT NAME: CONTACT POSITION: Cultural Festival Coordinator CONTACT DETAILS: 07 4048 6600 REPORTING PERIOD: April/May Progress Report REPORTING TO: Executive manager Current Financial status No expenditures were made this month. Below is a full breakdown of financial allocation including sponsorship and funding money.
NPARC Culture Groups + Accommodation $50,000 TBC NPARC Staff Wages $50,000 Approved Building Better Regions (BBR) Overall Funding of festival $100,000.00 Approved TEQ Funding Marketing $10,000.00 Approved Arts Queensland Christine Anu + Emerging Arts Program $70,000.00 Approved Playing Queensland QT – My Name is Jimi $70,000.00 Approved Australian Arts Council Overall Cultural Festival Activities $80,000.00 Approved Cairns Hardware Sponsorship $5,000.00 Approved Dept Agriculture and Fisheries Sponsorship $5,000.00 TBC Dept Aboriginal and Torres Strait Sponsorship $15,000.00 TBC Raffle / Prizes money Generated income Stall holders Generated income T- shirts Generated Income
Expenditure BBR TEQ Arts QLD Arts QLD Cairns Metro AUSCO (Jimi Bani) (C.Anu) Hardware Mining Marketing Costs for marketing $7,500 $10,000 $11,000 $10,000 Community activities Available costs for communities $10,500 $1,000 Entertainers Salaries Culture groups, musicians, artists $40,000 $24,000 $30,000 $20,000 Travel and Accommodation Culture groups, musician’s, artists $20,000 $5,000 $10,000 $10,000 Festival shirts Printing, designing and shipping $10,000 Hire of equipment Staging, production, lighting 12,000 $30,000. $20,000 $10,000 Volunteers / Staff Wages Honorary Payment $5,000 $2,000 Security Security team $20,000 Emerging Artist Program Operational costs fees, resources $10,000 $2,000 Float Parade Prizes, gifts, community funding $1,000 $10,000
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
Accommodation Bookings
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
Council Group Name Status PAX Contact Confirmed Wujal Wujal Wujal Wujal Dance Requiring support from Wujal Wujal Council 20 Ruby – 0459050540 Confirmed Aboriginal Council Troupe Yarrabah Aboriginal Gunggandji Email sent 089/01/18 waiting response follow Darryl Harris – 40569 154 Council Dancers up 12/5/18 Yarrabah Aboriginal Lower Yidanji Book accommodation 30 Julia Smith - 0499307490 Confirmed Council Dancers Mapoon Aboriginal Mapoon Ndruili Email sent 08/01/18, waiting response & Cr Bond – 0429879160 Shire Council Dancers 18/05/18 NPARC Wabunan Geth Email sent 25/01/18, waiting response 20 Michael Solomon - Confirmed Umagico 0455347109 NPARC Naygayiw Gigi Email sent 25/01/18, waiting response 15 Leonora Adidi - Confirmed Dance Troupe 0473478987 NPARC Seisia Island Completed Vincent Babia - Confirmed Dancers NPARC Injinoo Dancers Completed Roy Solomon / Uncle Confirmed Shorty - NPARC Injinoo Dancers Completed Father Esserlie - Confirmed NPARC Injinoo Dancers Waiting response Tapee Salee - Lockhart Shire Lockhart River Book Accommodation @ Umagico 30 Dottie Hobson Confirmed Council Dancers 0456541872 Aurukun Shire Contacted 30/04/18 waiting response Deputy Veressa Fraiser Council Principle 0472837240 NPARC Kyen Kousal Completed 20 Kitty Tabuai - Confirmed 0477260913 NPARC New Mapoon Completed 15 John Mark – 0487746604 Confirmed Dance Boys X1 Group NPARC New Mapoon Completed 15 Victoria Kennedy - Confirmed Dance Girls 0428195172 Saiabi Island Dancers Muyngu Koekaper Requiring further assistance with chartering & 30 Nora Tabuai - Confirmed pick up from Horn Island 0448303063 Erab Darnley Island Purple Spider Email Sent 6/3/18, Followed up 1/5/18 & Rocky Stephen - 0409 16/8/15 394 501 Urab (Coconut) Urab Dancers Completed Phillimon Mosby - 4083 Unable to Island 2702 attend Badu Barry Nona Completed Barry Nona - 0458729769 Unable to attend Pacific Communities Vaiana Book accommodation 20 Dinah Tourangi – Confirmed Council FNQ Entertainers 0474098222 New Zealand Nga Matawaka Inc Book accommodation 20 Kori Totorewa - Confirmed 0424599330 Brisbane Malu Kiai Mura Completed 12 Nancy Bamaga - Unable to Buia 0412885501 attend TSRIC Sarpeye Dance Completed (No accommodation or payment – 8- Major Tom Dodd - 0472 Confirmed Groups Just a promo stall req) 10 822 827 Palm Island Palm Island Email sent 8/5/18 followed up 18/5/18 20 Terrence Castors - (Contact Mayor Alf) 0487340693
EHO / Works Overseer to conduct a generic stall application process for the Cultural Festival stall holders. The following works to be conducted
- Restoration of huts at Yusia Ginau Oval - Check power supply for all sites - Fire extinguishers for all powered sites Culture Festival to hold a promotion and marketing stall at all events in the NPA including the NPA markets. 2014 / 2016 Festival t-shirts will be available for purchase and provided to finance.
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
Economic Development
As part of funding requirements the festival as to show how we are supporting local businesses. The Economic Development plan will begin to roll out approximately 1 week out form the festival. At present we have multiple sponsored prizes to give away. Terms and conditions are currently being drafted.
Float Parade
The Float Parade applications will commence applications at the end of May. Funding has been set aside to assist community members to prepare their floats. The funding assistance will be managed via a grant application form through the festival coordinator. An acquittal process will also be required to ensure that receipts are gathered and handed to Australia Arts Council.
Volunteering
Volunteering strategy will be rolled out at the end of May. Honorary payments towards sports clubs, religious groups, community organisations will made to increase volunteering. Monies for these payments will come from sponsored money or generated income. Meals and shirts will be provided to all volunteers.
5. Ribs Report for May 2018
For the month of May2018, carry out visual inspections to RIBS building, Studio’s A & B, Server room, making sure all equipment’s are in good working order.
Broadcasting daily 10:04 -12midday
Visitors to Station: pre-recorded interview with:
TSRA Fisheries Portfolio Member Mr Jerry Stephen re Fisheries meeting @ Seisia Fishing Club re TS&NPA Fisheries Community Management Framework
NPAF&CS Indigenous Male Mentor Support Officer Mr Dale Sebasio re Domestic & Family Violence Protection Month of May community event
Community Service Announcements: TSRA re Fisheries meeting, NPARC re Master Planning for Bamaga, NPARC re NPA Cultural Festival Facebook page, ANZAC 2018, NPARC 2018 NPA Cultural Festival Announcement re Black Comedy Star Ian Zaro & Artist Christine Anu, Festival EOI for Stall Holders. Bamaga Junior Campus Library re 2018 Book Fair, Sea Dogs Vet visit for NPA, IPIMA IKAYA Aboriginal Corporation re Immediate Ban on Dugong Hunting.
Job Spot: Bamagau Kazil TSI Corp
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
6. Bamaga Swimming Pool - Report for May 2018
Pool Times / Hours of Operation:
Monday 8am – 1pm 3:30pm – 5 pm Tuesday 6am – 7am 8am – 1pm 3:30pm – 5 pm Wednesday 6am – 7am 8am – 1pm 3:30pm – 5 pm Thursday 6am – 7am 8am – 1pm 3:30pm – 5 pm Friday 6am – 7pm 8am – 2pm Saturday 2pm – 5 pm Sunday Closed Closed Closed
Swimmers
Still have the regular morning swimmers coming in to swim. Not many casual swimmers at the moment. Pool
The bottom of the Pool is covered in Black algae again and we are slowly cleaning it with a gernie.
Maintenance of the pool is ongoing.
. Pump 1 - recently replaced with new sand - pump stopped working (ceased up. Need to buy new pump) . Pump 2 - In the process of being cleaned . Pump 3 - Working Fine . Pump 4 - Working Fine – to be cleaned & replaced with new sand . Pump 5 - Working Fine - to be cleaned & replaced with new sand
Recommendation- Purchase 2 new pumps. – 1. For the manual pool cleaner 2. To replace pump 1
Pool Water
The pool water is currently stable. Salt and chemicals are constantly thrown into the pool water when needed. In the process of cleaning black algae in the pool Recommendation - Purchase pressure washer to clean pool regularly.
Pool Stock
Food and drinks selling well. Plenty pool salt in stock When needed we contact stores to drop off the pool sand because we don’t have nowhere to store the sand bags at the pool?
Robotic Pool Cleaner (Animal)
The pool cleaner is doing a good job but the lid on the Animal does not close properly and sometimes falls off when pulling it up out of the water letting all the muck collected fall back into the pool.
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
Recommendation
. Purchase a new robotic pool cleaner that has the bin on the top of the cleaner so nothing falls out of it when taking it out of the pool. . Purchase a longer vacuum pipe so it can reach the full length of the baby pool when cleaning manually. . For the pool to have a mobile pump to manually clean the pool. In the past the electricians have taken a part from the mobile pump (capacitor) to fix another pump. So the mobile pump now doesn’t work. . Purchase a new pump for the manual cleaner. . Have a spare pump so if a pump breaks down it can be replaced without the wait and we can have 5 working pumps at all times. Paving
The paving around the pool side still has many trip hazards, where the paving has sunk down creating small dips where many patrons have tripped. Paving Missing - This is a hazard and still needs to be fixed There are missing pavers in front of toilets (also a trip hazard) Poolside paving, dropped/sunk down (left hand side corner of pool, closest to toilets) The worn/eroded pavers have become sharp, it hurts peoples feet when walking on them and has already cut a young patrons foot. Tree roots have uplifted pavers outside the toilet block which is a trip hazard.
Recommendation
. Cement all around pool side and wherever there are pavers (edging) . Or Re-pave all pavers. Ramp - Still needs to be fixed, Waiting for boilermaker to fix ramp.
Fence
All good. There have been a few kids jumping the pool fence and entering the pool grounds when the pool is closed. Pool Grounds
. The pool ride on was fixed but broke down again after the first cut after arriving back at the pool. We have organised for the 2 broke down mowers at the pool be picked up and taken to Small Engines to be maintained. In the mean time we have been given a mower to use for both pool and hall. Office
The Fire extinguisher needs to be mounted back up on the wall (Fire safety requirement). It was taken down when the office was painted (painters said they were going to put it back up). Still needs to be put back up. Food and drinks are selling well. Many people are asking for Eftpos at the pool. Upgrade cupboards and drawers in office for storage
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
CHANGE ROOMS
Privacy is an issue - Many Aboriginal and Torre Strait Islander people are culturally sensitive about privacy.
Currently the only shower is an outdoor shower. Toilets are situated at the back of the pool grounds away from the outdoor shower and change rooms, making it an inconvenience if wanting to go to the toilet after rinsing. o e.g.: young children are peeing when rinsing and or peeing in the change rooms. o Children are still urinating in the change rooms
7. NPA Hunters Gym & Fitness Centre - Report for May 2018
1. General Commentary 2. Gym Master Software Update 3. Income Received 4. Statistical Report for Council 5. Statistical Report for Sports & Rec Qld.
1. GENERAL COMMENTARY From the start of my employment with NPARC as a temporary Gym manager there was one treadmill out of operation and the cable machine had few faulty cables which led to the leg press cable breakage and was out of action since end of February followed with the second treadmill that went out of action also. For the last two months our attendants have decrease due to lack of working equipment. It is also hard to get Volunteer Trainers to run community classes for I myself would love to run few class but I am not qualified to do so. Pump class is no longer running due to trainer have left the community also the Boxing class is no longer due to same reason. Basketball courts is getting more use in the afternoon with all age groups which is good to see the community is getting more active until the sun light fades. It would be on the best interest for our community if the courts would have lights for the daily activates that’s goes on at the basketball courts.
Two new FIRST AID KIT one wall mounted, One mobile bag Dance class has commence on Saturdays New Bag Rack NEED OF LIGHTINGS OUT DOOR COURTS Better access of fire exits Keeping outdoor area ( Tennis & Basketball courts ) clean Kerri is our new instructor that is running a community class Shuffling community class time to suit all clients
2. GYMMASTER SOFTWARE GYMMASTER system has proven that it’s a great system to work with. We are progressing with GYMMASTER SOFTWARE and finding small hiccups and fine turning the system as we move forward.
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
3. Gym Revenue – April to May
GYM - INCOME RECEIVED
WEEK ENDING CASH EFTPOS TOTAL 20/04/2018 $96.00 $334.00 $430.00 4/05/2018 $70.00 $390.00 $460.00 11/05/2018 $4.00 $220.00 $224.00 18/05/2018 $4.00 $87.00 $91.00
April-May $174.00 $1,031.00 $1,205.00
4. STATISTICAL REPORT PREPARED FOR COUNCIL NPARC HUNTERS GYM MONTHLY REPORT: 16 APR – 18 MAY 2018
INDIVIDUAL PUMP JUOD JUDO HIIT BOXING POWER TOTAL SENIOR KIDS LIFTING
16 - APRIL 19 5 8 32 17 - APRIL 13 3 16 18 - APRIL 14 5 6 25 19 - APRIL 12 4 16 20 - APRIL 13 2 15
23 - APRIL 10 5 8 23 24 - APRIL 12 12 25 - APRIL 12 12 26 - APRIL 15 3 18 27 - APRIL 12 12
30 - APRIL 16 3 19 1 - MAY 8 8 2 - MAY 9 15 24 3 - MAY 12 2 14 4 - MAY 5 14
7 - MAY 5 6 11 8 - MAY 14 14 9 - MAY 12 5 8 25 10 - MAY 12 2 14 11 - MAY 10 10
14 - MAY 13 5 8 26 15 - MAY 16 16 16 - MAY 16 4 6 26 17 - MAY 11 2 13
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
18 - MAY 12 12
TOTAL 298 37 69 15 427
5. STATISTICAL REPORT PREPARED FOR SPORT AND RECREATION
NPARC HUNTERS GYM MONTHLY REPORT: 16 APR -- 18 MAY 2018
ATIS Non IND 4-12yrs 1318yrs 19-40yrs
16 – APRIL 11 8 17 - APRIL 5 8 18 - APRIL 7 6 19 - APRIL 4 8 20 - APRIL 4 10
23 - APRIL 9 12 24 - APRIL 3 7 25 - APRIL 5 7 26 - APRIL 5 6 27 - APRIL 4 7
30 - APRIL 9 7 1 - MAY 2 - MAY 3 - MAY 4 - MAY
7 - MAY 8 - MAY 9 - MAY 10 - MAY 11 - MAY
14 - MAY 15 - MAY 16 - MAY 17 - MAY 18 - MAY
TOTAL
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
8. Indigenous Knowledge Centres - Report for May 2018
Indigenous Knowledge Centres - Bamaga New Mapoon Seisia Umagico Injinoo
1. Operating Hours 24hrs/wk. 38 hrs/wk. 38hrs/wk. 38hrs/wk. nil 2. Services & Public Program no Flyers & 4 2 posters – community & school activity 3. Number of IKC members 48 180 100
4. Number of visits to IKC's no 13 85 30+
5. Library Lending & numbers. no 10 5 20 6. Public access to internet. Yes Yes yes Yes n/a
7. Average number of attendees. no 60 10 8. Other new programs nil nil Nil – story First 5 5 x telling in attendees March. 9.Access to resources online online online online
IKC Public promotions Bamaga Nil (building needs repairs) New Mapoon Research; assist culture fest Seisia Lino art workshop Umagico Probation & parole fortnightly visits Youth justice monthly Injinoo Ongoing
IKC Challenges: Comments. Bamaga H&S Issue -Building is undergoing some repairs/tests for asbestos New Mapoon Ongoing yard mtc , computers Seisia upgrade of all computers Umagico limited computers available for public Injinoo Ongoing
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
9. Funeral Services – May 2018
Consultation (who did you consult? example Program Office or Legal firm) Legal Implication:
Policy Implication:
Corporate & Operational Plan. (Governance) 1. Theme 2 – Community Wellbeing To provide direct wellbeing services and designed for the needs of the Npa Communities & Community Wellbeing – o that are designed for the needs of the community o Develop and strengthen relationships with the community. o To maintain community facilities that provide social networking, sport and recreation opportunities o To advocate for improved health, wellbeing and community safety services for the community.
Financial and Resource Implications: o Grants funding - guideline. o Nparc
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
Report Number: 6.1 Subject : Revised -NPA Mabo Day Event 2018 Attachments : Yes (Mabo Day Project Plan) Author : Executive Manager Community Services Date : 29th May 2018
Executive Summary : Mabo Day Celebration is an annual community event celebrated by indigenous people. The celebration this year is currently planned to be held at the Seisia hall. The Mabo Day Celebration nationally marks a significant day celebrated nationally by Indigenous people. It marks a victory through a High court decision by the late Koki Eddie Mabo. The Mabo decision altered the foundation of land law in Australia by overturning the doctrine of terra nullius and recognising the traditional rights of indigenous people This Mabo day will celebrate through traditional dancing, traditional cooking and games throughout the day. This provides an opportunity of educating children, youths and non-indigenous people of the significance and importance of late Mr. Eddie Koike Mabo.
The previous Council have highlighted the need to stage and rotate the event to each community each year. The 2017 Mabo Day celebration is earmarked for New Mapoon community.
Resolution:
That Council approves the revised Project Management Plan for 2018 Mabo Day Celebration to be held at Umagico on Sunday 3rd June.
Moved : Cr Getawan Seconded: Cr Adidi Vote: 6/0 Resolution Number : 6.1 - 290518
Consultation: Working Group: NPARC Staffs - Community Services Manager, Events, Sports & Rec Staffs Nparc Operations Team My Pathways
(Other stakeholders will be involved at the next working group meeting) Legal Implication: N/A Policy Implication: Link with Strategic Plan/s - Theme 2 – Community Wellbeing To provide direct wellbeing services that are designed for the needs of the community Financial and Resource Implications: Nparc Sponsors
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
Report Number : 7.0 Subject: Financial Services Monthly Report Attachments: NPARC Financial Statements @ 30 April 2018 Author: G Gillam (Executive Manager Finance) Date: 7 May 2018
Executive Summary :
This is the Council Report for the month of April.
The following financial information is provided for the period 1st July 2017 to 30 April 2018:
. Cash Position Summary . Revenue and Expenditure Summary . Breakdown of Council Income and Expenses . Grant Funding Analysis . Balance Sheet . Debtors . Creditors
Moved: Cr Getawan Seconded: Cr Elu Vote : 6/0 Resolution Number: 7.0 - 290518
Cash Position Summary – Attachment A
This attachment shows the cash we currently have available for use, less any unexpended grants and payables, borrowings and provisions. This also includes an estimate for capital expenditure based on depreciation for the year to date. Council now has $6M of surplus funds invested with QTC at 2.5% and decent cash management now implemented.
There is a net cash position of $6,705,067. This is less than the amount reported in March due to grants received in the period.
The provision for depreciation is to the end of April 2018, using $506,667 per month as the estimated depreciation amount.
Revenue and Expenditure Summary The table below gives a comparison between the actual revenue and expenditure and the budgeted revenue and expenditure to the end of April. Overall NPARC has received 71% of the income which it had budgeted to receive to the end of this month and has spent 70% of its estimated expenditure.
The detailed report is to the Program and Sub-Program levels respectively and gives better information to Council. Council and Managers are now able to use this report (to the Account level) to monitor areas of responsibility.
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
Revenue and Expenditure Report - Northern Peninsula Regional Council
Financial Year Ending 2018 - (Budget to End of Report Month) REVENUE EXPENSES 30-Apr-18 30-Apr-18 Variance Variance Favourable/ % Favourable/ % Program Actual Budget (Unfavourable) Received Actual Budget (Unfavourable) Spent
CORPORATE GOVERNANCE 826 - 826 > 100% 1,175,733 1,387,860 212,127 85%
FINANCE & ADMINISTRATION 6,193,636 6,896,300 (702,664) > 100% 1,230,218 3,678,820 2,448,602 33%
CORPORATE SERVICES 509,201 274,510 234,691 > 100% 2,130,374 2,018,580 (111,794) 106%
ENGINEERING SERVICES 15,282,693 25,955,690 (10,672,997) 59% 16,204,858 26,172,480 9,967,622 62%
COMMUNITY SERVICES 1,221,057 782,510 438,547 > 100% 1,745,371 2,029,150 283,779 86%
DEVELOPMENT 1,368,175 3,060,590 (1,692,415) 45% 1,662,094 2,041,720 379,626 81%
ENTERPRISES 5,681,886 5,934,290 (252,404) > 100% 5,352,068 4,913,320 (438,748) 109%
TOTAL REVENUE & EXPENDITURE 30,257,474 42,903,890 (12,646,416) 71% 29,500,716 42,241,930 12,741,214 70%
SURPLUS /(DEFICIT) $ 756,758
The following is an explanation for variances for each of the departments: Corporate Governance – Income – No material variance. Expenditure – is under budget by $212K. Salaries & Wages are under budget by $271k and various other expenses marginally over budget YTD. Finance and Administration – Income - is $703K less than budgeted. SGFA Grant timing difference. Expenditure has a favourable variance of $2,449K. This is mainly due to the allocation of On Costs. This may need re-allocation or a budget review. Corporate Services – Income is $235K more than budgeted. Insurance proceeds re Sebasio Street and Other proceeds not budgeted. Expenditure – is over budget by $11 2K. Salaries & Wages are under budget by $100k, legal cost are over budget by $100k re EM, materials & services and consultancy expenditure is $30k over budget. Insurance budget spread over 12 months = $90k over budget YTD. Engineering Services – Income is $10,673K less than budgeted. Some timing differences on grants received against budget and on Construction contracts. Expenditure is $9,968K less than budgeted This relates to a few main contract items still in progress: NDRRA works Airport Drainage works Drainage Upgrade works Workshop Plant not yet purchased Housing Construction works Community Services – Income is 439K over budget. ICSRP Program Grant received but not budgeted $284K, DOHA grant income > budget by $180k. Expenditure is $284K less than budgeted. NPARC Show & arts & culture and similar expenses are under budget and timing differences. Economic Development – Income is $1,692K less than budgeted income. This is due to grant funds for the Rangers Programs of not yet being received as budgeted. Grants reporting is challenging at present. NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
Expenditure is $439K less than budgeted expenditure. Ranger expenditure is under budget as well as Commercial Rentals R&M expenses.
Enterprises – The enterprises both overall and individually are within track of budget.
B. Statement of Financial Position C. Statement of Comprehensive Income D. Graphs – Revenue, Expenditure, Surplus/(Deficit) E. Capital Work in Progress Report F. Grants by Project
Debtors The debtors balance at 30 April 2018 was $5,965,143 with a provision of $1,264,437 for Doubtful debts. Now that we appear to have financial reporting back on track we are able to focus on the disgraceful state of debtors and in particular housing debtors and records. A full review of debtors is in progress and the engagement of a contract debt collection agency is in process. Emma Peters from Local Buy strongly recommends using Vendor Panel to issue a Request for Quote to a number of suppliers to obtain the best pricing for Debt Recovery services.
Please see attachment G. Debtor aged balances at most recent report. Creditors
The creditors balance at 30 April 2018 was $1,340,179. The majority of these balances fall within the current or 30 days and are being processed on a regular basis. Please see attachment H which reflects the most recent report balance.
H. Aged Creditors Report
Background :
Local Government Act 2009 and Local Government Regulations 2012.
204 Financial report
1) The local government must prepare a financial report. a) The chief executive officer must present the financial report - if the local government meets less frequently than monthly - at each meeting of the local government, or b) Otherwise - at a meeting of the local government once a month. 2) The financial report must state the progress that has been made in relation to the local government’s budget for the period of the financial year up to a day as near as practicable to the end of the month before the meeting is held.
Consultation :
Nil Legal Implication:
Statutory compliance with the Local Government Act 2009 and Local Government Regulations 2012.
Policy Implication:
Statutory compliance with Policies required by the Local Government Act 2009 and Local Government Regulations 2012.
Financial and Resource Implications: These are interim statements to provide Council with as up to date information as possible based upon available financial information (unaudited). NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
Report Number: 8.0 Subject: Executive Corporate Services - Monthly Report Attachments: Nil Author: Edward Sailor (Executive Manager Corporate Services) Date: 29th May 2018
NPARC Corporate Services
1. Property & Leasing 9. Stores
2. NPARC-Apudthama 10. Injinoo Service Station Ranger Operations
3. Human Resource 11. Grants Management 4. Administration 12. Economic Stimulus Development
5. Local Post Office 13. Records System Management
6. Information Technology 14. Communications and Media Communication (ITC)
7. Umagico Supermarket 15. Injinoo Cement Batching Plant
8. Jardine River Ferry Operations
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
Executive Summary:
This report contains an overview of the 15 x Corporate Service Units that make up the Corporate Services Sectors/Department operating within NPARC.
Recommendation:
That Council note and accept the content/s of this Report.
PROPERTY & LEASING UNIT (P&LU)
Overall Summary:
P&L team is working to provide a list of all current commercial and residential leases. Will report on this progress or will present the list in an upcoming monthly report. As requested within the previous Council meeting, listed below are the current ‘Community/Social Housing’ x 5 communities and NPARC Staff Housing Tenants List. Current Community/Social Housing Tenant List
"NPARC SOCIAL HOUSING REGISTER" 95% accurate PROPERTY NAMES OF HEAD TENANT ADDRESS BUILDING # BED BAMAGA HOUSING LIST Regina Jodie TAMWOY 255 Adidi St Hse (L/Set) 3 John ADIDI (jnr) 197 Anu St Hse (L/Set) 3 Dwayne NONA 45 Lui St Hse (H/Set) 3 VACANT 61 Lui St Hse (H/Set) 3 Sarina LUI 62 Lui St Hse (H/Set) 3 Marlene ATU 63 Lui St Hse (H/Set) 3 Jennifer SEBASIO 64 Lui St Hse (H/Set) 3 Reginald & Jean WILLIAMS 70 Lui St Hse (H/Set) 4 Lyell & Marina BOWIE 71 Lui St Hse (H/Set) 3 Kenny NEWMAN 73 Lui St Hse (G/Set) 3 Esme NEWMAN 74 Lui St Hse (G/Set) 3 Tiana SAM 262 Mudu St Hse (L/Set) 3 Thomas SEBASIO 269 Orchid Cl Hse (L/Set) 3 Jackson & Cheryl SAILOR 33 Sebasio St Hse (H/Set) 3 Albert BOWIE 41 Sebasio St Hse (H/Set) 3 Vanessa HUDSON 42 Sebasio St Unit (G/Set) 3 Sylvia SEBASIO 43 Sebasio St Hse (H/Set) 3 Lavinia JACOB 48 Sebasio St He (H/Set) 3 Muriel SAGAUKAZ 49(A) Sebasio St Dplx (G/Set) 2 Gibson GOWA 49(B) Sebasio St Dplx (G/Set) 2 Edith GOWA 50(A) Sebasio St Dplx (G/Set) 2
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
Mr Guligo Salee 50(B) Sebasio St Dplx (G/Set) 2 Kenny SEBASIO 51 Sebasio St Hse (H/Set) 3 Michael BOWIE 52 Sebasio St Hse (H/Set) 3 Daniel SEBASIO 53 Sebasio St Hse (L/Set) 3 Neville NEWMAN 66(A) Sebasio St Dplx (H/Set) 2 Sarah LUI 66 (B) Sebasio St Dplx (H/Set) 2 Pauline CUNNEEN 71 Sebasio St Hse (H/Set) 3 Rene TABUAI 78 Sebasio St Hse (H/Set) 3 Beverley ATU 79 Sebasio St Hse (H/Set) 3 Mersane BOND 80 Sebasio St Hse (H/Set) 3 Rodney KIWAT 264 Sebasio St Hse(H/Set) 3 Kaiwai & Theresa GULIGO 1/87 Sebasio St Unit (L/Set) 3 Allison GOWA 9/87 Sebasio St Unit (L/Set) 3 Monica AMEY 252 Orchid Cl Hse (G/Set) 3
NEW MAPOON SOCIAL HOUSING REGISTER
Edna MARK 60 Brown St Hse (L/Set) 3 Gladys SAMBO 62 Brown St Hse (G/set) 3 Eric COTTIS & Karen BOND 63 Brown St Hse (L/Set) 3 Mervyn BOND 68 Brown St Hse (H/Set) 4 Albert BOND 70 Brown St Hse (H/Set) 4 Janelle LIFU 72 Brown St Hse (L/Set) 3 Lester BOND 76 Brown St Hse (L/Set) 3 Majorie SAGIGI 51 Fletcher St Hse (H/Set) 4 Norman SAILOR 77 Little Fletcher St Hse (L/Set) 3 Billy DANIEL 78 Little Fletcher St Hse (L/Set) 3 Aaron THURGATE 40 Langie Draha St Hse (H/Set) 3
UMAGICO SOCIAL HOUSING REGISTER
VACANT 5A Charlie St Hse (G/Set) 3 Michael PETER 04 NAMOK Rd Hse (H/Set) 4
INJINOO SOCIAL HOUSING REGISTER
MICHAEL PABLO 35 Bowie St Hse (G/Set) 2 VACANT 47 Bowie St Hse (L/Set) 3 Gina & Tolowa NONA 09 Ropeyarn St Hse G/Set 3 Dale & Norah SALEE 65 Woosup St Hse (G/Set) 4
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
SEISIA SOCIAL HOUSING REGISTER
Arthur WONG 71A Koroba Rd Hse (H/Set) 3
NPARC - Current Staff Housing list
NPARC Address Position Name Bedrooms STAFF?
1 Koraba St VACANT VACANT 2
5/87 Sebasio Executive Manager √ Edward Sailor 3 Street Corporate Services Cultural Festival 6/87 Sebasio Coordinator & Kori Totorewa and √ 3 Street Communications and Joanna Hingano Media Officer
7/87 Sebasio St TAFE LEASE TAFE Staff 3
Executive Manager 8/87 Sebasio St √ Graeme Gillam 3 Finance
13 Tafe External BEL 2
14 Tafe External BEL 3
15 Tafe √ HR Manager Rani Sam-Johnson 3
17 Tafe 2 Department of Education Short Term Lease 19 Tafe (big tree √ Diesel Fitter Andrew Dodds 2 in yard)
Bamaga Farm External MyPathways 3 House
Bamaga Airport √ NPA Airport Manager Clive Laverick 2
Works Depot Josh Dubbo - Roads Crew √ 1 House Contractor
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
7 Pascoe St External Jacinta McKeowen DHPWS 2
9 Pascoe Street √ Supermarket Manager Andrew Prigmore 3
11 Pascoe St √ EMO Keith Yorkston 3
87 Namok St VACANT VACANT 2
1 Mooka Street, √ Senior Payroll Officer Lien Wise 2 Umagico
6A Cobra Close Workplace Health & √ Brian Wetzel 2 (Lot 73A) Safety Manager
6B Cobra Close Property & Leasing √ Amanda Small 2 (Lot 73B) Manager
4 Cobra Close √ CEO Stephen Wilton 3
Thomas Serubi 1 Cobra Close √ Ranger Support (recently resigned – 2 (classed as 1Br) Vacating Property)
3 Apudthama √ Finance - Accountant Ron Carter 1 Street Temporary allocation Lot 82 (check) to assist social Rosie Mosby 2 Taipan Alley housing tenant who’s on waiting list 87 Pablo St √ Works Overseer Alan Krumin 3 Jardine River In use by Jardine River √ 3 Residence Ferry Operators
Repairs & Maintenance: Addressed and attended to as notified – ongoing throughout NPARC.
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
NPARC-APUDTHAMA RANGER OPERATIONS
Overall Summary: 3 x Resignations. Summary: The new operational structure has catered for and was designed to cope with these types of situations. There is very little, to no operational flaws caused by those resignations to impede the ranger operations progressing as expected. Rangers were invited by the newly elected ALT Chairperson, to assist in the production of a documentary segment within the ‘Coast to Coast’ documentary series, viewing the ALT lands and guided by Elder and Advisor Mr Lifu and Ms Sebasio. A 3 day aerial culling operation was undertaken between 16th and 18th May. Data is forthcoming. The aerial cull was led by the brief return of our Ranger Coordinator. Meetings were requested by the Registered Native Title Body Corporate (RNTBC) personnel to inform our Ranger senior personnel regarding the RNTBC new dugong hunting 12-24 month moratorium. Western Cape Turtle Threat Abatement Alliance Coordinator (WCTTAA) visited our ranger unit to give an inspiring presentation on turtle monitoring plan, including initiatives and to provide advice, suggestions and updates on turtle monitoring practices occurring throughout the Cape York region.
HUMAN RESOURCE MANAGEMENT UNIT (HRMU)
Overall Summary:
Position New Comment/s Employee 1. Gym Manager J Krumin Commencing: 6th June 2018 2. Bamaga Admin Officer T Cashmere Commenced: 2nd May 2018 3. Variable Casual Admin Officer M Newman Commenced: 9th May 2018
Resignation 1. Ms Gebadi – resigned as of Tuesday, 22nd May Ranger – Fixed Term Full-Time
2. Mr Serubi – Admin Officer / resigned. Ranger – Fixed Term Full-Time
3. Mr Namai – Ranger – Fixed resigned. Term Full-Time
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
4. Mr Geier – Building & resigned 18th May 2018. Construction Manager
Current Advertised Positions 1. Variable Admin Officer Advertised locally throughout NPA and within 2 x Positions local newspapers. Closing Date: Friday, 8th June 2018.
2. Building & Construction Advertised locally and externally. Manager Closing Date: 1st June 2018.
Finance - Structural Review for Possible Future Change/s
1. HR Unit and our Executive Manager Finance are working through the structural review process.
Will report on updates, accordingly.
Enterprise Bargaining Agreement (EBA):
Next meeting set for 7th & 8th June 2018, however AWU Rep and members asked that a date be set earlier as our NPARC CEO will be on leave and have asked for a full pay review. HR will advise on new/set date.
ADMINISTRATION . As per HR position recruitment and new employees.
LOCAL POST OFFICE - BAMAGA
Overall Summary: Customer service is progressing and postal deliveries are on schedule. Break and Enter – A break and enter incident happened within the early hours of Wednesday, 23rd May 2018, around 215am. 3 x offenders broke through the side roller door with a crowbar and gained entry through the parcel pick up area, stealing numerous items. Police were notified and had viewed the security camera footage and arrested the alleged offenders within an hour of viewing the footage. EMCS supplied copies of the video footage of all 3 offenders to the police which lead to the swift arrests. Damage has been repaired. Additional lighting is being installed and additional security cameras are being erected to eliminate the blind spots.
Information, Technology & Communication (ITC)
Overall Summary: Security, Communications and IT issues being identified and addressed with dedicated priority, through to completion. NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
UMAGICO SUPERMARKET
Overall Summary: Supermarket Manager has returned from his well-earned leave. The ‘Grocery Manager’ POS system is now in operation. Too early to report on its progress. Will report on this at a later date.
JARDINE RIVER FERRY OPERATIONS
Overall Summary:
Awaiting approval and or non-approval from our CEO as to whether the JRFO can recruit another staff member to compliment a commencement of a ‘no-shut-down’ ferry operation. Will report when notified.
STORES
Overall Summary:
Nil to report.
INJINOO SERVICE STATION
Overall Summary:
The service station is experiencing high sales of fuel, both diesel and petrol, due to the service station being the cheapest fuel seller within the NPA. We’re looking into utilising another fuel storage tank, but, will need expert advice on its condition as the tank hasn’t been used for a few years. Will report more at a later date.
GRANTS
Overall Summary Awaiting CEO advice on suggested recruitment alternative/s.
ECONOMIC STIMULUS DEVELOPMENT
Overall Summary: Nil to report.
RECORDS MANAGEMENT
Overall Summary: Nil to report.
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
COMMUNICATIONS & MEDIA (C&M)
Overall Summary:
C&M Officer should’ve been in contact with all Councillors to tailor a profile message for our NPARC Newsletter and or website.
INJINOO CEMENT BATCHING PLANT
Overall Summary:
Nil to report.
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
Cr Elu excused from the meeting at 3:03pm
Report Number : 9.0 Subject : Executive Manager of Operations Progress Report Attachments : Author : Keith Yorkston Date : 29 May 2018
Resolution :
That Council note the contents of the Executive Manager of Operations Progress Report.
Moved : Cr Adidi Seconded : Cr Getawan Vote : 5/0 Resolution Number : 9.0 - 290518
1. Roadworks
(a) NPARC NDRRA
I. NDRRA Event – Far North Queensland Monsoon Trough, 21-28 March 2017 The restoration works are progressing on Pajinka road.
II. NDRRA Event – Cape York Queensland Trough, 19 January – 2 February 2018 The submission for the 2018 event is currently being assessed by Queensland Reconstruction Authority (QRA). There will be delays in approval of the submission as the counter disaster operations from the recent cyclone in the gulf will take precedence.
(b) CIMA Projects The status of the projects included in the CIMA program is as follows:
Seisia Jetty – TMR will be project managing these works and we are yet to receive a progress update report. Geotechnical investigations have started at Seisia. Seisia Barge and Boat Ramps. TMR are still considering these works in conjunction with the overall master plan review for the foreshore precinct. Feedback is currently being sort by TMR following the recent master planning information sessions in NPA.
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
(c) NPA RAU The Regional Airports Upgrade program includes the upgrade of drainage at the airport.
The project is currently 80% complete with an expected completion date around early June.
(d) DILGP Drainage The budget for this project is now expended. The remaining items will be deferred to future stages of once funds become available. A report on completed and outstanding works will be tabled at next meeting.
(e) DILGP Work 4 Qld Projects Round 1 (2017)
Works in progress o Bamaga oval Building Upgrade (3 phase power) – Ergon Energy to undertake works.
(f) Lui Street Subdivision (BOR Sate Development) This project is on hold due to Native Title approvals
(g) Training Training is currently being investigated under the MIP6 and LGAQ, with a focus on mandatory and compliance training to be delivered as a priority followed by staff development. The operations department has put forward for 25 participants to be trained in a variety of certificate 2&3 level qualification and some short courses.
2. Environmental Health
(a) MIP6 Projects. – See separate report for Risk Analyse
(b) Sewer
An electrician has been engaged to undertake a review of pump station electrical infrastructure and alarm systems. Also a submission has been put to TSRA for $250,000 for replacement of aging pumps and switchboards.
The alert/alarm system is also being repaired to ensure appropriate notifications are issued effectively and repairs and undertaking in a timely manner.
No overflow incidents reported for April 2018.
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
(c) Animal control
Procurement for new dog traps and tools has been organised. A trapping program will commence once traps are received.
The dog pound repairs are currently being scoped and is proposed to be completed by June 2018.
Sea Dogs Vets made a visit to the area in May, a report will be tabled at next meeting.
3. Parks and Gardens Vegetation control The Parks crew has been working very hard to maintain the level of service to the community. The maintenance program of works for each community is to spend a week in each community. This creates a 4 week rotation before returning back.
4. Airport
(a) Runway Lights The contractor has planned to start the works after the wet season. The works are expected to be completed around August.
(b) Drainage works The drainage project is around 75% completed, the remaining works to be completed around early June.
(c) Flight Statistics for month of April
CARRIER NUMBER OF FLIGHT PASSENGERS IN/OUT Rex Airlines 25 1050 Skytrans 19 313 Other 37 -
(d) Fuel Sales for February
FUEL TYPE QUANTITY (L) Jet A-1 19584 Avgas 1927
(e) Pavement Issues – refer to separate report
5. Fleet & Mechanical Workshop
(a) Mechanical Workshop
The Workshop staff have been very busy with repairs and maintenance to small plant as a result of the vegetation control required in the wet season.
A high number of light vehicle services have also been undertaken. At the end of April vehicle service schedule stands at 55 outstanding.
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
(b) Fleet
The 11 new vehicles have been received are now being utilised in their designated areas.
6. BAS Building & Maintenance
(a) BAS Portal Maintenance (17/18) BAS continue to provide a steady stream of maintenance jobs. Council’s administration processes continue to keep the over 60 day jobs at acceptable levels. Contractors appear to be managing their jobs and administration in a timelier manner to enable NPARC to close out jobs. 1680 maintenance requests have issued since 1 July 2017 to 30 March 2018
(b) BAS Housing Upgrades (17/18) BAS have aided in the procurement of the local trades for the supply of the following projects. The following upgrades below are all expected to be completed by June 2018. Residential driveways – 90 driveways have been tendered out and contracts awarded. (70% complete) Upgrades - 25 Upgrades (16 out of 25 completed) Upgrades (painting) – 8 packages (completed) Building exterior upgrades – Retaining walls (x4) and drainage upgrades (x5) ( both completed
7. Building Projects
(a) BAS New Builds – Project NPC6 Document and Construct 12 Detached Houses Construction progress - To date 75% completed. Expected completion date is 30/6/18.
(b) New Mapoon Multi-Purpose Facility (NPSR) Native approval now given. Development application has been submitted for approval. Final design layout to be developed and approved prior to going to tender.
(c) NPA Public Facility Rehabilitation (TSRA/NPARC) Scoping of works has been completed , currently in procurement stage, expected completion date 2018
(d) Bamaga Heritage Centre Toilets (TSRA/NPARC) Procurement of a materials has commenced, expected completion date is June 2018
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
Report Number : 9.1 Subject : Amendment of 2017/2018 Capital Budget Purchases.
Attachments : Nil Author : Executive Manager of Operations – Keith Yorkston Date : 29 May 2018
Executive Summary :
In 2017 the Council approved a capital budget for purchase or repair of a prime mover ($40K), and purchase or repair of a float trailer ($70K).
Based on a recent inspection of the prime mover and float combination it was dee-+med to be under capacity and not suitable for business needs. Hence repair of existing units was not a practical option. The preferred option is to replace both prime mover and float trailer with a properly rated combination. The current budget allocation for both items would not allow purchase of a suitable replacement, therefore I would like the budget amended by cancelling the purchase for the float trailer ($70K) and transferring those funds to purchasing a suitable prime mover with the required GCM 70000kg.
The purchase of a suitable float trailer will be put forward for consideration in the 18/19 capital budget.
Resolution:
That Council:
Amend the 2017/18 Capital Budget to allow purchase of a suitable 2nd prime mover for $110,000.
Moved: Cr Bond Seconded: Cr Nona Vote: 5/0 Resolution Number: 9.1 - 290518
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
Background:
The current prime mover is an International, Model 3300, built in 1998. Apart from the age and condition it is difficult obtaining parts. The most cost effective approach is to replace with a newer unit with a minimum gross combined mass (GCM) of 70000kg. This GCM rating will allow the prime mover to tow a float trailer up to 50000kg and the option of utilising other attachments such semi water tanker and side tipper (will be put forward in future budget).
The current float trailer has Aggregated Trailer Mass (ATM) of 20000kg, this limits the payload to 14000kg. This is well under the weight of majority of plant transported around by Council. The only solution is to replace with a tri-axle float trailer with a higher payload capacity.
Consultation:
The following parties were consulted during the document preparations:- - NPARC Staff (Workshop & Road Crew)
Legal Implication (STATUTORY, BASIS, LEGAL RISKS):
Policy Implication:
Links strongly with all key drivers and objectives as outlined in the NPARC Corporate Plan. Safety Policy – Council to provide a safe work
Financial and Resource Implications:
No financial risk.
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
Report Number : 9.2 Subject : Emergent expenditure – Airport Operations Budget
Attachments : Bamaga Airport - En Route Supplement Australia (ERSA) Airfield Pavement Inspection, 2014 done by JACOBS.
Author : Executive Manager of Operations – Keith Yorkston
Date : 29 May 2018
Executive Summary :
In 2014 a report was done by Jacobs and the recommendation tabled was to lower the Pavement Concession Number (PCN) from 30 to 8 to extend life. Since that report there has been no medium to long term recommendations applied only short term fixes, and I believe this is due to lack of availability of resources and materials locally and not being able to source funding to strengthen runway pavement.
The Airport runway is currently suffering rutting. The maximum allowable rutting as per CASA regulation is 25mm, recent rutting has measured around 42mm. Rolling out of ruts reduces the depth but is not a long term solution.
I will require an up to date inspection and report with a new scope of treatment which focuses on subsoil moisture in the pavement which is the likely cause behind the rutting.
The report will be undertaken by an airport pavement engineer with a specific scope.
The report and recommendations will allow the Council to make an informed decision moving forward.
The cost associated with this inspection is estimated between $5000 - $7500.
Resolution
That Council: Approve the emergent expenditure to undertake an engineering inspection of the Airport runway.
Moved : Cr Adidi Seconded : Cr Bond Vote : 5/0 Resolution Number : 9.2 290518
Background:
Based on historically evidence and consultation with staff there were no issues until REX airline started their service to the area. REX currently operate under a dispensation given from NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
NPARC each year and this is for having tyre pressures higher then what is listed on the ERSA. The higher tyre pressure would have an effect of the pavement.
During the inspection process all aircraft will be reviewed.
Other measures which have been put in place includes changing the runway threshold, this method allows the aircraft to land in a different section. The threshold cannot be displaced any further as this will reduce safe landing distance for the aircraft.
Consultation:
Airport Manager ARO Officer Jacobs Engineering Report – 2014
Legal Implication (STATUTORY, BASIS, LEGAL RISKS):
Statutory – CASA Regulations
Public Safety
Policy Implication:
Links strongly with all key drivers and objectives as outlined in the NPARC Corporate Plan.
Financial and Resource Implications:
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
Report Number : 9.3 Subject : Risk analyse - Major Infrastructure Program Round 6 (MIP6), NPARC to be Principle contractor
Attachments : MIP6 Risk Register Author : Executive Manager of Operations – Keith Yorkston Date : 29 May 2018
Executive Summary :
The Council has aspired to be the principle contractor for the MIP6 works, with this approach there is a level of risk associated with delivery. The administrative arm of Council has an obligation to identify risks and inform Council’s elected arm of these risks.
Recommendation:
That Council: are fully aware of the risks associated with the process of NPARC being the “Principle” in delivery of the MIP6 projects and would like administration to continue with delivery of MIP6 works as the “Principle”.
OR are fully aware of the risks associated with NPARC being the “Principle” in delivery of MIP6 works and based on the information provided resolve to only bid for construction of the transfer station packages and allow the MIP Program Manager and TSRA administer delivery of the new landfill cells and closing of existing landfill on behalf of NPARC.
Resolution :
That Council: Approves the option to seek approval from TSRA to transfer the budget allocation for the MIP 6 Sewer Ponds to the MIP 6 Landfill Project to allow construction to proceed within the current program timeframes and defer the Sewer Ponds project to the next MIP round or future funding opportunities.
Moved : Cr Getawan Seconded : Cr Adidi Vote : 5/0 Resolution Number : 9.3 – 290518
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
Background:
At the April meeting I raised concerns about the current budget allocation for the MIP6 program and the lack of contingency and looked at other funding avenues to cover smaller packages of the project to ensure it will be 100% complete. During the actual production of the tender estimate it has been found that the rates allowed for by the original design engineer does not reflect to the regional rates in the area. This creates a significant problem with Councils bid as it will not be able to deliver the project and remain under budget.
During my two month tenure I have started to establish an “operations” organisational chart, this is based on reviewing staff current duties and levels of competency against business needs. From this review it is apparent that there are shortfalls in levels of skill relating to project delivery and technical administration. As the delivery of MIP projects are quote extensive and in order to manage the delivery safely and effectively certain key management and technical personal are required for the duration of the project. They are a project manager, site supervisor and technical officer. The positions would effectively manage the administrative and construction requirements for the project under the contract conditions.
The cost associated with these positions range from $85- $130/hr plus accommodation, flights and vehicles for transport. If we cannot effectively fill these positions the risk of completing the project under budget and within the allocated timeframes increases significantly.
After reviewing the scope of works it is determined that the most efficient machine to undertake bulk earthworks within the project timeframe is a scraper, this will need to be hired externally.
Some of the positives of NPARC being “Principle” is to allow training and development of existing staff, creating additional employment and overall financial returns into the area. Training will be delivered regardless of who delivers the project.
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
Consultation:
The following parties were consulted during the document preparations:- - REC’s Engineers - NPARC Staff
Legal Implication (STATUTORY, BASIS, LEGAL RISKS):
Policy Implication:
The project links very strongly with all key drivers and objectives as outlined in the NPARC Corporate Plan and this applies to both methods of delivery.
Financial and Resource Implications: Financial risk with project overruns.
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
Report Number : 9.4 Subject : Roads to Recovery (RTR) 2014 – 2019 Projects Attachments : Nil Author : Executive Manager of Operations – Keith Yorkston
Date : 29 May 2018
Executive Summary :
The Roads to Recovery Program supports the maintenance of the nation's local road infrastructure asset, which facilitates greater access for Australians and improved safety, economic and social outcomes. The RTR 2014-2019 has a total allocation of $1,102,839 and remaining allocation of $822,081. The currently approved project for 2018 is Loyalty Beach Road Upgrade (drainage improvements) - $200K. The proposed project priority list for RTR 2014-2019 for remaining allocated budget of $822,081 is;
(1) Local Roads Reseal program (2) Bus stop upgrades (3) Punsand Bay Drainage Upgrades (4) Pajinka Road Drainage Upgrades
That Council: endorses the project priority list for RTR 2014-2019 as follows; (1) Local Roads Reseal program (2) Bus stop upgrades (3) Punsand Bay Drainage Upgrades (4) Pajinka Road Drainage Upgrades
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
Resolution :
That Council: endorses the project priority list for RTR 2014-2019 as follows; (1) Local Roads Reseal program (2) Bus stop upgrades – Injinoo (3) Bamaga Day care access road off Jacob street, Bamaga – Pavement & Seal Repair (4) Pavement & Seal repair – Yangie street, New Mapoon
Moved: Cr Getawan Seconded: Cr Vote : 5/0 Resolution Number : 290518
Background:
Consultation:
RECS Engineers Council staff
Legal Implication (STATUTORY, BASIS, LEGAL RISKS):
Policy Implication: Links strongly with all key drivers and objectives as outlined in the NPARC Corporate Plan.
Financial and Resource Implications:
10.0 Other business Cr Newman declared his material interest, Cr Adidi, Cr Nona & Cr Bond conflict of interest
10.0 Steel Fitness That Council note the application, Academic & Sporting policy and Application Form to be updated and tabled at the June 2018 meeting.
Cr Adidi agrees to make contribution from her discretionary fund.
Meeting end: 5.10pm
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo
NPA Regional Council Minutes of Ordinary Council meeting Tuesday 29th May 2018 – Injinoo