Archives Records

Archives Records Archives Records 2006DC July 30–August 6, 2006 DC July 30–August 5, 2006 Join NAGARA, CoSA, and SAA in Washington, DC July 30 - August 5 2006Register NOW and SAVE! For your best opportunity all year to meet, learn, and grow with your archives/records colleagues from around the world! Exchange ideas... build skills... debate issues... share experiences... make connections... expand your horizons... and ENJOY this CAPITAL EXPERIENCE!

DC 527 South Wells Street, Fifth Floor 2006 Chicago, IL 60607-3922 USA

Early Bird Registration Deadline June 16 Hotel Reservation/Conference Rate Deadline July 11 CALL FOR PRE-CONFERENCE IT’S A CAPITAL PROGRAM PROPOSALS DC EXPERIENCE! CHICAGO 2007: THE 71ST ANNUAL MEETING OF THE SOCIETY OF AMERICAN ARCHIVISTS

The Committee on Education of the Society of American Archivists The Committee welcomes proposals from archivists as well as invites submission of proposals for one- or two-day Pre-Conference professionals in related fields. 2006 Programs held in conjunction with the SAA Annual Meeting in Chi- Contents cago, Illinois, August 27 – September 2, 2007. Proposals should To submit a proposal, please use the Pre-conference The first-ever joint meeting of NAGARA, CoSA, and SAA – build on or enhance SAA’s current continuing education curriculum. Proposal Form on the SAA website at www.archivists.org/ and the premier educational event of the year for archives Join Us in DC / Plenary Sessions ...... 1 Existing programs are listed in the SAA catalog at http://www.ar- chicago2007. Proposals must be e-mailed (preferred) or and records professionals… General Information ...... 2 chivists.org/prof-education/course_catalog.asp postmarked by October 7, 2006, and must include all Thought-provoking and informative plenary sessions… supporting materials required by the Committee on Attention First-Timers and New Members! ...... 2 Proposals for new education programs may be developed with spe- Education in order to be considered. Practical tips that you can put to use as soon as you return to Information for Students ...... 3 cific groups in mind or for the broader SAA audience. Programs work—and discussions of research and theory that advance your Send your proposal(s) to: are presented in one of the following formats: profession to new heights… About the DC 2006 Program (Program Committee) ...... 4 Solveig De Sutter The all-new Great Ideas! Info Expo, a chance for you to see and dis- Pre-conference Programs ...... 6 • Workshop: Intensive, problem-focused learning experience that Director of Education cuss what your colleagues are doing around the country (page 14)… Board, Committee, Task Force, actively involves up to 30 participants in identifying and ana- Society of American Archivists A chance for first-timers and new members to see what it’s all about— and Working Group Meetings ...... 13 lyzing problems and in developing and evaluating solutions. 527 South Wells Street, Fifth Floor all in one place and all at one time (page 2)… Chicago, IL 60607-3922 Daily Schedule • Seminar: Educational session in which 30-40 participants In-depth coverage of an archival topic of special interest to you at 312-347-1452 (fax); [email protected] obtain information from a knowledgeable resource person in Pre-conference Programs (page 6)… * Sunday, July 30 ...... 12 a given content area, allowing time for questions, interaction, For more information or assistance, contact The International Archives and Information Technology Expo— * Monday, July 31 ...... 12 and discussion. Solveig De Sutter at 312-922-0140 or [email protected] packed with fresh ideas, new products, the tools you need to do * Tuesday, August 1 ...... 12 your best (page 22)… * Wednesday, August 2 ...... 12 Section and roundtable meetings that will get you in tune with others who share your special interests… * Thursday, August 3 ...... 14 Social events at the National Archives and the National Museum * Friday, August 4 ...... 21 of American History that will help you connect with old friends— * Saturday, August 5 ...... 27 NAGARA, CoSA, and SAA thank the following DC 2006 Exhibitors and Sponsors: and make new ones… Schedule-at-a-Glance ...... 35 Our Capital City! Ranked by FamilyFun magazine as the best city SPONSORS EXHIBITORS destination for family travel in the United States, Washington, DC, Graduate Student Poster Presentations ...... 39 (as of March 2006) (as of March 2006) truly has something for everyone to explore. Visit www.dc.gov to Exploring America’s Capital City: plan your “spare” time. Past and Present (2006 Host Committee) ...... 40 Iron Mountain/ Archivart Metal Edge Inc Washington-Area Tours ...... 42 National Underground Storage Brodart Co MINISIS, Inc Crowley Micrographics National Archives and Records Administratio Repository Tours and Open Houses ...... 43 Metal Edge, Inc Cuadra Associates, Inc National Archives and Records Administration / On-Your-Own Exploration and Adventures ...... 46 Firelock Fireproof Modular Vaults Electronic Records Archives System Getting to DC 2006 Is As Easy As 1-2-3! ...... 47 Gallery Systems National Endowment for the Humanities DC Registration Form ...... 49 Gaylord Bros Neal-Schuman Publishers, Inc O’Neil Software Session Attendance Sheet ...... 51 Hollinger Corporation 2006 Infolinx Systems Solutions Preservation Technologies, LP Your best opportunity all year to meet, learn, 2007 Call for Program Proposals ...... 52 Iron Mountain / National Underground Storage Safe Sound Archive and grow in the company of colleagues from 2007 Call for Pre-Conference Proposals ...... 53 Light Impressions University Products, Inc across the country and around the world…. Exhibitors and Sponsors ...... 53 Luna Imaging, Inc JOIN US FOR DC 2006!

Dear Friends and Colleagues: We hope that you’ll join us for DC 2006 – our organizations’ ﬁrst-ever joint annual meeting and our profession’s most important meeting this year!

If you’ve attended professional conferences before, you know the excitement that comes from hearing about innovative approaches to archives and records activities, from exploring new ideas, and from meeting colleagues and renewing friendships. At DC 2006, you’ll take that experience to a new level as we combine the knowledge, wisdom, and interests of our members into a CAPITAL EXPERIENCE!

David Carmicheal If you’ve never attended an annual meeting of NAGARA, CoSA, or SAA – or haven’t joined us in recent President, Council of State Archivists years – you’ll ﬁnd a broad array of opportunities to learn, to explore, to collaborate, and to celebrate the world of archives and records.

Our dynamic Program Committee has created an education package that both emphasizes our common interests and presents topics that represent our unique concerns. You’ll have the chance to reﬂect on the many ways in which we might collaborate, while at the same time advancing your own knowledge and skills.

To bring us all together at the start of each day, we’ve planned three hour-long plenary sessions that address hot topics in our profession:

Public Awareness and Advocacy: Plus, DC 2006 offers: What can we do to make sure that our profes- Our ﬁrst-ever Great Ideas! InfoExpo, an infor- sional issues are heard by policymakers and the mal way to view colleagues’ work in Diversity public? On Thursday, CoSA President David Car- Initiatives, Archives Week/Month, and Disaster micheal will convene this session (with a very spe- Planning and Recovery. cial guest) to discuss the hard work of advocacy. The Capital Idea! Technology Expo, your best opportunity all year to learn about new products Richard Pearce-Moses Technology: President, Society of American Archivists and services from our “capital” industry partners. On Friday, SAA President Richard Pearce-Moses will present the Society’s 70th Presidential Special-interest group meetings that put you Address on this critically important “radar in touch with colleagues who understand screen” issue. your daily challenges. Group tours, repository open houses, and Disaster Preparedness and Recovery: “on-your-own explorations and adventures” And on Saturday, NAGARA President Tim Slavin – thanks to the hard work of our enthusiastic will discuss lessons learned from the 2005 hur- Host Committee. ricanes with Archivist of the United States Allen Networking opportunities galore, including Weinstein and an individual who is leading recov- receptions at the National Archives Public Vaults ery efforts at the local level. and the National Museum of American History.

“Incubator sessions,” the annual membership meetings, the Career Center, the Bookstore, DC and so much more…. Tim Slavin 2006 President, National Association of Government truly will be a CAPITAL EXPERIENCE — Archives and Records Administrators and we hope to see you there!

1 GENERAL INFORMATION

Pre-conference Programs For in-depth coverage of archival topics of special interest to you, Attention First-Timers enhance your conference experience by attending a full- or 2-day workshop or seminar—and return to work brimming with new ideas and New Members! and approaches! To ensure interaction between the instructor(s) and participants, class size is limited. For more information about these We understand that being a new member of an organization or of education programs on Sunday, Monday, and Tuesday, see pages 6-11. the profession, or attending a large conference for the first time, can be a daunting experience. That’s why we provide a variety Registration Desk Hours of services and programs that can help you survive — and thrive! — at DC 2006 and beyond…. Pre-registrants may pick up their conference materials at the Host Committee table in the Registration Area. Your registration packet will include a name badge, tickets to special events, and an on-site program that lists times and locations (but not descriptions) for all sessions and New Member / First-Timer Orientation events. We recommend that you bring with you to the meeting this Begin your day on Thursday by joining the NAGARA, CoSA, and Preliminary Program so that you have on hand descriptions of all SAA presidents, board members, and membership committees for sessions. On-site registrants should register at the Registration Desk. a casual conversation about how to make the most of your time at A name badge is required for admission to all sessions and events. DC 2006. A light continental breakfast will be served. (Thursday, 7:00 – 8:00 am) Wednesday, August 2: 7:30 am – 7:00 pm Thursday, August 3: 7:00 am – 5:00 pm Career Center Friday, August 4: 7:00 am – 5:00 pm Wondering about your career options? Visit the Career Center to Saturday, August 5: 7:00 am – 3:00 pm consult with an advisor about your career path or to meet with prospective employers. (Thursday and Friday, 9:00 am – 5:00 pm) If SAA Bookstore you’re a job seeker or potential employer, take this opportunity to One-stop shopping! Visit the SAA Bookstore to purchase SAA’s newest place your job announcement or resume on file for others to see titles, learn more about the Society’s role as the leading clearinghouse at the meeting. For more information, contact Jeanette Spears at for archival resources in print, and discuss your ideas with Publishing SAA, 312-922-0140 or [email protected]. Director Teresa Brinati. You’ll have the chance to review the new SAA Publications Catalog (www.archivists.org/catalog), which features more Mentoring Program than 200 titles ranging from basic texts on archival fundamentals and Interested in exploring your career options with someone who’s best practices to more advanced readings on electronic records, pro- interested in helping you? Want to share your experiences with a gram management, and the latest information technologies. Half-price fresh young talent? Stop by the Career Center for coffee and learn sale on display copies on Saturday morning! (Open longer hours: about how SAA’s dynamic Mentoring Program can help you make Wednesday, 7:30 am – 7:00 pm; Thursday, 7:00 am – 5:00 pm; the right connections. (Thursday, 9:00 – 9:30 am) Friday, 7:00 am – 5:00 pm; and Saturday, 7:00 – 10:00 am.) Navigator Program SAA’s Women Archivists Roundtable and Membership Committee are pleased to sponsor the Navigator Program, which matches experienced members with new members or first-time attendees. Your navigator can help guide you through the maze of this large meeting! All DC 2006 attendees are welcome to request a navigator or volunteer to serve in this important role. Just check the appropriate box on the Registration Form. For more information, contact Karen Walton Morse at 716-645-2916 or [email protected]. By vote of the SAA membership, the Society You’ll be contacted in mid-July and matched with a partner. maintains a “no smoking” policy that applies to The deadline to request a navigator is July 1. all SAA meetings, receptions, and other functions.

2 REGISTER ONLINE AT www.archivists.org

And If You’re a Student…. Career Center Wondering about your career options? Visit the Career Center to consult DC 2006 offers lots of opportunities for you to network, with an advisor about your career path or to meet with prospective employ- exchange ideas, learn, and grow. Be sure to take advantage ers. (Thursday and Friday, 9:00 am – 5:00 pm) If you’re a job seeker or of these events, designed with you in mind: potential employer, take this opportunity to place your job announcement or resume on file for others to see at the meeting. For more information, contact Jeanette Spears at SAA, 312-922-0140 or [email protected] Student Mixer “Office Hours” Start your conference experience with this chance to mix and DC 2006 is a wonderful place to meet and greet—and we’re delighted mingle informally with other students from other parts of the to offer representatives from related organizations an opportunity to world who share your concerns—and your excitement about the answer your questions and hear your ideas. Check the on-site program profession! Hosted by the University of Maryland Student Chapter. for the “Office Hours” schedule and location in the Exhibit Hall. (Wednesday, August 2, 5:00 – 7:00 pm)

Student Forum Graduate Student Poster Sessions More than 40 students will present posters at the Joint Annual Meeting. Who says nobody listens anymore? Here’s your chance to learn Stop by the Exhibit Hall to view their work, ask questions, share your – from several of the profession’s leaders – about what’s going ideas—and network! See page 39 for a list of graduate student poster on within the host organizations and within others’ education presentations. programs… to talk about the future of your profession… to discuss where to turn for practical information and advice. This is your meeting—so y’all come! (It’s ok to bring your lunch.) (Thursday, Audio Recordings August 3, 11:15 am – 12:45 pm) Extend your learning even after the conference ends. Many education sessions will be audio-recorded, and tapes and CDs will be available for Student Paper Presentations purchase during and after the meeting. Support your student colleagues as they discuss their work at this special student paper session (#605) on Saturday, August 5, 9:30 Child Care – 11:00 am. Please contact Nicole Unger at Conference and Logistics Consultants (410-571-0590) to learn about child care options. Per a 1984 vote of Student Poster Presentations the membership, a small portion of each SAA Annual Meeting registration is assessed to help subsidize the cost of child care at the meeting. Join your student colleagues in the Exhibit Hall to view their poster presentations, ask questions, share your ideas, and network. Post- ers will be judged by a panel and awards will be given for best indi- Group Tours vidual poster and best student chapter poster. (Thursday, August Heritage Tours is responsible for all group tour information and registra- 3, 6:00 – 8:00 pm, and Friday, August 4, 9:00 am – 4:00 pm) tions. For a list of Host Committee-approved tours, see page 42. Con- tact Heritage Tours directly at 202-822-9542 with any questions or to register. In addition, this year the Host Committee has provided some ideas for “On-Your-Own Explorations and Adventures” for those who wish to extend their stay in the Capital region. See page 46 for more information.

Repository Open Houses Several Washington-area repositories welcome conference attendees to visit on Tuesday, Wednesday, and Thursday of DC 2006 Week. As a courtesy to presenters and attendees, please For more information, see page 43. refrain from using your cell phone during sessions.

3 ABOUT THE DC 2006 PROGRAM The catastrophic effects of Hurricanes Katrina LET’S GET TOGETHER! and Rita have put disaster preparedness on the front burner of archival consciousness. In addition to a plenary session on this topic, two consecutive sessions will address the impact of the hurricanes on archives, libraries, and museums and cover the lessons learned from dealing with these tragedies. We will also have a session that focuses on the broader concern of recapturing the history and culture of New Orleans — the city that hosted the SAA Annual Meeting so magnificently last August. We’re excited to continue a “new tradition,” begun at last year’s SAA conference, of providing a track of four “Archives Seminars” that provide in-depth examinations and discussions of complex topics. This year’s line-up features seminars on the “Archives for Justice” initiative; the problems and possibilities associated with digital history and collections; the chal- Enjoying the Virginia Dinner, a 1941 banquet at the Willard Hotel in Washington, DC, for Virginia senators and representatives in the United States Congress. lenges of developing partnerships for digital Courtesy of The Library of Virginia. preservation; and advanced archival manage- Funkmaster George Clinton once said of the Although there is no overall theme for the con- ment. Although the high volume of excellent eccentric jazz musician Sun Ra, “He’s out to ference, the program corresponds readily to the proposals received by the Program Committee lunch, but we eat at the same place.” The topics of each day’s plenary sessions: Technol- necessitated that SAA’s “Archives Unplugged” “same place” for members of the Council of ogy, Public Awareness, and Disaster Prepared- series take a year off, there is no shortage of State Archivists, the National Association of ness and Recovery. Because developments programming geared at an introductory level, Government Archives and Records Adminis- in information technology affect all archivists including sessions on copyright, replevin, and trators, and the Society of American Archivists on one level or another, many sessions will internships. (CoSA, NAGARA, and SAA) is DC 2006: The tackle such core issues as electronic records, Due to both the high quality and the large Joint Annual Meeting, where archivists of all description systems, and digitization. And be- number of proposals for one-hour special focus stripes can get together — perhaps even for cause these challenges are almost always too sessions, the Program Committee decided to lunch! daunting to be solved by individual institutions, devote one time slot exclusively to this ses- As the first Joint Annual Meeting of our three or- there is a clear bent toward developing and sion type, which allows speakers to present a ganizations, DC 2006 offers unlimited chances fostering collaborations. current research project or practical initiative. to broaden our perspectives, learn something The pressing need to raise public awareness The formats for these sessions encourage au- different, and meet someone new. of, and to advocate for, archival programs, mis- dience feedback, so be prepared to participate The DC 2006 Program Committee took some sions, and initiatives can be seen in a multi- in stimulating discussions on a variety of top- chances, with representatives of all three or- tude of sessions that delve into the roles that ics such as documenting the disabled, teach- ganizations reviewing a record 143 proposals archives play in society. These sessions ad- ing with primary sources, and providing profes- and selecting something for everyone — and dress national funding initiatives, government sional expertise to local government archives especially some things that are new. The secrecy, and outreach programs, among other and historical societies. program emphasizes our common interests topics. Attendees will also have the opportu- As befits a conference held in our nation’s (that is, what all archivists and records manag- nity to attend two Council of State Archivists Capital City, representation from the inter- ers face) as well as topics that represent our “incubator” sessions, which offer everyone the national archives community will be exten- unique concerns. And it reflects the vision of opportunity to contribute to some initiatives sive enough that we might hold our own the Joint Conference organizers by offering that could shape how archival programs of all Archival Olympics! Archivists from Canada, many sessions whose speaker lineup provides kinds, in every state, are perceived and sup- Australia, China, South Africa, Sweden, the a blend of different types of archivists who are ported. Netherlands, France, Switzerland, Iceland, tackling the same issues. Norway, Puerto Rico, and England will par-

4 REGISTER ONLINE AT www.archivists.org NAGARA, CoSA, and SAA Thank ticipate in sessions that cover a myriad debt. Drawn from the three sponsoring orga- the DC 2006 Program Committee! of topics, including archival education, the nizations, members served as a microcosm of cultural condition of archives, the “new” Inter- the Joint Conference, putting aside differences national Council on Archives, and handling of to reach a broad consensus on the best direc- case ﬁles. tion for the program. Committee members en-

The program also showcases the continuing joyed putting this together, learning from each focus on diversity issues in the archives and other, and getting a taste of all the different records profession, with sessions on protocols things that we archivists do. for handling Native American materials in ar- We think you’ll enjoy the program, too — as chives and libraries, discovering and describing well as the many other opportunities for meet- records related to Gay, Lesbian, Bi-sexual, and ing, learning, and growing as professionals Robert Horton, Co-Chair Transgendered history, and the history of African- that the Host Committee and conference orga- Minnesota Historical Society Americans in Washington, DC. nizers are planning. Tom Hyry, Co-Chair And if all that isn’t enough…. come learn about Please join us August 2 - 5 for DC 2006, the Yale University Library Yizkor books, the pharmakon, blogs, fallen first-ever Joint Annual Meeting of NAGARA, Margaret O Adams politicians, and so much more! CoSA, and SAA! National Archives and Records Administration The DC 2006 Program Committee members Marisa Bourgoin worked hard and well to pull together this out- — Bob Horton and Tom Hyry, Co-Chairs Corcoran Gallery of Art standing program, and we are deeply in their 2006 Program Committee Brenda Banks Georgia Archives Terry Baxter Multnomah County (Oregon) Archives Michael Bullington, CA McDonalds Corp Deborah Dandridge Spencer Research Library, University of Kansas F Gerald Handfield Washington State Archives Brenda Lawson Massachusetts Historical Society Michelle Light University of Washington Candace Loewen National Archives of Canada Barbara Teague Kentucky Department of Library and Archives Victoria Irons Walch Council of State Archivists Danna Bell-Russel Library of Congress (Ex officio -- SAA 2007 Program Committee Co-Chair) Becky Haglund Tousey, CA Kraft Foods, Inc (Ex officio -- SAA 2007 Program Committee Co-Chair) Women belong in the House . . . and the Senate. Women senators brave the cold in January 1955 to pose on the steps of the Capitol. Copyright Washington Post; reprinted by permission of the DC Public Library.

5 PRE-CONFERENCE PROGRAMS PRE-CONFERENCE PROGRAMS Round out your conference experience by attending a 1- or 2-day workshop or seminar before the meeting – and return to work re-energized by your new knowledge and skills! To ensure interaction between the instructor(s) and participants, class size is limited. For individual Pre-conference Program fees, see side 2 of the Registration Form.

SUNDAY, JULY 30 and handling of audio materials typically found ONE TRIP BUYS YOU MULTIPLE in archives and libraries is what you’re looking EDUCATION PROGRAMS! ATTEND for to get started. ONE OR MORE PRE-CONFERENCE NEW! PROGRAMS AND THE JOINT Upon completing this workshop, you’ll have: Advanced Appraisal for Archivists ANNUAL MEETING BEGINNING ON • Basic knowledge of the most common HILTON WASHINGTON WEDNESDAY — AND SAVE TRIPS audio formats in archives; 9:00 AM – 5:00 PM AND TIME OUT OF THE OFFICE! • Understanding of the most common pres- So you’re familiar with the fundamentals of ap- ervation issues with those formats; praisal as presented in SAA’s Selecting and • Know-how to handle common formats Appraising Archives and Manuscripts and • Move from understanding the theory of safely and to do basic playback for as- you’re wondering what’s next? reappraisal to its practice, including spe- sessment and identification; This seminar builds on the manual by focus- cific attention to donor relations and other • Information on reformatting options and ing on four important components of appraisal “political” considerations. standards, including storage and digitization; that aren’t included in the “fundamentals”: 1) Who should attend? • Hands-on experience handling these the interrelationship of basic archival theory Archivists who have experience in formats; and with appraisal theory (how we think about appraisal and managers/administrators • An introduction to disaster planning. the concept of records and the purpose of ar- of archival programs. chives, and how that intersects with how we Who should attend? *Workshop fee includes the SAA publication Ethics think about selecting records); 2) the seem- Collections managers/archivists, special col- ingly intractable problem of applying appraisal and the Archival Profession: Introduction and Case Studies by Karen Benedict (a $24.95 value!). lections librarians, music librarians, oral histo- theory and method in practice adequate to the rians, those with little or no prior experience huge amount of material to be appraised; 3) Attendance is limited to 40. with audio materials. archival ethics as it applies to collection de- Instructor: Mark Greene, Director, American Attendance is limited to 40. velopment, donor relations, and appraisal; and Heritage Center, University of Wyoming. 4) the theory, method, practice, and policy of Instructors: George Blood, Safe Sound re-appraisal and de-accessioning. Archive; Alan Lewis, independent consultant NEW! in audiovisual archives, Special Media In this seminar, you’ll: Introduction to Audio Archives Archives Services Division, National Archives • Discuss the implications of different and Records Administration. theories about archives for the theory and Management method of appraisal; HILTON WASHINGTON • Consider the reasons for the disjuncture 9:00 AM – 5:00 PM SUNDAY, JULY 30 between appraisal theory and appraisal If you’re responsible for the care or manage- & MONDAY, JULY 31 practice; ment of audio collections, want to know more • Identify specific techniques to bring the about machine-readable audio materials, or practice of appraisal into congruence with build on basic knowledge and take advantage NEW! the number and bulk of materials to be of the opportunity to learn in a hands-on “lab” The Art of Processing appraised (application of these techniques – this workshop is for you! From identification Manuscript Collections can reduce processing backlogs as well); of formats and an understanding of care issues through digitization and disaster planning, HILTON WASHINGTON • Grapple with some of the ethical issues this one-day workshop prepares collections 9:00 AM – 5:00 PM embedded in appraisal and related func- managers for basic curatorial assessment of This 2-day workshop focuses on the day-to- tions (collection development and donor sound recordings. Brought to you by two au- day decisions you’re making in arranging and relations); and dio archives veterans with decades of experi- describing manuscript collections, including ence, this introductory workshop on the care developing processing work plans, identifying

6 REGISTER ONLINE AT www.archivists.org PRE-CONFERENCE PROGRAMS

common arrangement schemes for particular Instructors: Pam Hackbart-Dean, Head, Spe- In Part 2, you’ll participate in exercises and types of collections, physically organizing ma- cial Collections Department, Georgia State group discussion to explore security program terials, and basic preservation practices during University Library; and Susan Potts McDonald, and policy design and insider theft. In the af- processing. Essential elements of a finding Coordinator, Arrangement and Description ternoon you’ll learn more about advanced tech- aid, applying descriptive standards, and the Services, Emory University, Manuscript, Ar- nology, how to work with vendors and contrac- creative construction of container lists will be chives, and Rare Book Library. tors, and exhibition security, including lending highlighted as well. artifacts and records to other repositories. The workshop concludes with an assessment of Upon completion of this workshop, REVISED! you’ll be able to: actions you can choose regarding lobbying for Security in Archives changes, public relations and dealing with the • Understand the concepts and principles & Manuscript Repositories media, and working with donors and trustees. of arrangement; Part 1: Basic Archival Security (Sunday) Part 1 and Part 2 can be taken together or separately. • Identify basic preservation practices dur- Part 2: Advanced Archival Security (Monday) You’ll have the opportunity to choose exactly what you ing processing; HILTON WASHINGTON need as you complete the Registration Form. • Figure out how to arrange various types 9:00 AM – 5:00 PM of manuscript collections and formats; Archival theft continues to be Big Business! News Upon completing Parts 1 and 2 of this • Identify the essential elements of a of archival thefts is no longer restricted to profes- workshop, you’ll be able to: finding aid; sional literature but appears all too frequently in the • Evaluate existing policies and procedures • Discuss the application of archival descrip- mainstream media. What is stolen? Who steals? for staff and researchers, storage and read- tive standards; and How can you fight back? This workshop explores ing room design, techniques of processing, • Demonstrate an understanding all of these issues in depth through lectures, case collection management, and exhibit policies, of best practice. studies, exercises, and discussion. and choose security policies and procedures that make it easier to avoid theft or loss. Who should attend? In Part 1, you’ll examine the problem; look at facility design and reading room management, • Develop a repository security program, make Novices and seasoned archivists who want to including essential procedures, identification, informed choices on advanced security tech- learn more about processing manuscript col- patron deportment, and more; explore collec- nology, work with vendors and contractors on lections effectively and efficiently. tion management, including methods of docu- a higher level, deal confidently with lending * Workshop fee includes the new SAA publication Ar- ment and artifact identification, basic prevention artifacts and records to other repositories, and ranging and Describing Archives and Manu- procedures, post-theft response, and the three advance your cause through lobbying, public scripts by Kathleen Roe (a $49 value!). levels of cultural collection protection; and con- relations, and donor/trustee relationships. Attendance is limited to 40. clude with a group discussion.

Spectators enjoy a panoramic view of the National Drill from the balcony of the Bureau of Engraving and Printing, as captured by Frank Leslie’s Illustrated Newspaper in 1887. Courtesy of The Library of Virginia.

7 PRE-CONFERENCE PROGRAMS

Who should attend? Who should attend? galleries, and historical societies. The workshop This workshop is appropriate for archivists and Teams of archivists, electronic records managers, is an introduction to these types of archival ma- manuscript curators from every type of facil- librarians, and information technologists. terials and their preservation, so participants do not need extensive experience or knowledge. ity. It is especially relevant for archivists at the Attendance is limited to 10 teams department-head level and administrators and (up to 4 individuals per team). Attendance is limited to 30. managers who have the authority to modify Instructors: Leslie C Shores, Assistant Ar- procedures and policies in their institutions. Instructors: Fynnette Eaton, Change Manage- ment Officer, National Archives and Records chivist, Reference, American Heritage Center, Attendance is limited to 40. Administration; and an information technolo- University of Wyoming; and Tawnya Mosier, Instructors: Mary Boone (Mimi) Bowling, gist representing CNI. AV Archivist, Multimedia Archives, Special Consulting Archivist; and Richard Strassberg, Collections Department, J Willard Marriott Associate Director of the Martin P Cather- Library, University of Utah. wood Library at Cornell University and Direc- MONDAY, JULY 31 tor of the Kheel Center for Labor-Management & TUESDAY, AUGUST 1 NEW! Documentation and Archives. Planning New and NEW! Remodeled Archival Facilities NEW! Preservation of 20th Century HILTON WASHINGTON Working Together: A Workshop for Visual Materials 9:00 AM – 5:00 PM Archivists, Records Managers, and In- HILTON WASHINGTON When faced with the task of renovating a building formation Technologists 9:00 AM – 5:00 PM or planning a new one, archivists are often unfa- (A Collaboration of the Coalition miliar with the building process and information for Networked Information and SAA) Expand your knowledge about the materials typically found in 20th century photo collections, needed by architects and contractors. This 2-day HILTON WASHINGTON how they deteriorate, and how to protect and workshop provides you with the knowledge and 9:00 AM – 5:00 PM store them! And gain a basic understanding of skills required to work successfully with archi- Are you wondering how to jump start your the various types of videotape, decay concerns, tects, engineers, and/or facilities managers to commitment to addressing electronic records splicing techniques, and preservation recommen- design and build new or remodeled archival work, and archives issues in your institution and dations during the video portion of this workshop. reference, storage, and public spaces designed to truly partner with your team (IT, archivists, In this 2-day hands-on workshop, you’ll be pro- to meet the needs of individual archival programs, records managers)? vided with examples of photographic and video their staff, and their users. This intensive and participatory 2-day workshop materials of the 20th century, enclosures and Using lectures, case studies and exercises, emphasizes teamwork and the development storage environments, as well as an understand- your instructors will address these issues, in- of practical plans for electronic records and ar- ing of the deterioration and duplication of these cluding technical requirements, building reno- chives management that can be implemented at fragile archival materials. vation, equipment (eg, shelving), and moving your institution. Workshop content focuses on Upon completion of this workshop, an archival collection into the facility. A tour the practice of collaboration among units within you’ll be able to: of NARA’s renovated Archives I facility with the building project manager and the building an institution. Representatives of the units, work- • Identify the processes used to make 20th architect will conclude the workshop. ing as an institutional team, will develop joint century photographs and video materials; projects based on identification of a common Upon completion of this workshop, you’ll have: • Recognize various forms of deterioration goal; achievement of mutual benefit; and shared in negatives, prints, transparencies, and • Acquired a clear understanding of the investment of institutional resources. You’ll have analog and digital video formats; design and building processes involved in an opportunity to recognize and develop collabo- creating new or remodeled facilities; ration skills as you work on an issue of relevance • Choose appropriate enclosures and • Learned about the various roles of those to your home institution. housings; and involved in the design process and what Upon completion of this workshop, • Store photo and video collections using the archivist must do to ensure that the you’ll be able to: best practices. final building design meets collection, • Implement a plan for electronic records Who should attend? staff, and user needs; and and archives management; Archivists, curators, librarians, and others • Developed an awareness of the technical • Apply collaboration skills that will ensure responsible for photographic and video collec- requirements needed for archival facilities your team’s success; and tions owned by archives of all types (public, pri- and how to communicate those needs to • Communicate more effectively. vate, university, government, religious), libraries, architects and engineers who are unfamil- iar with those standards.

8 REGISTER ONLINE AT www.archivists.org PRE-CONFERENCE PROGRAMS

Who should attend? Part 1 and Part 2 can be taken together or separately. Upon completing this workshop, you’ll have: Archivists planning new or remodeled facilities You’ll have the opportunity to choose exactly what you • Encoded your finding aids using Encoded who have a basic understanding of archival need as you complete the Registration Form. Archival Description; principles and procedures and how those in- Upon completing this workshop, you’ll have: • Received an overview of Standard Gener- teract with archival facilities. This workshop • Sharpened your reference skills, including alized Markup Language and Extensible would also be useful to managers of larger conducting the reference interview, devel- Markup Language; archival facilities who carry out minor or major oping a reference policies and procedures • Examined the structure of EAD (the SAA- renovation projects on an ongoing basis. manual, balancing best practices for refer- endorsed standard for archival finding *Workshop fee includes the new SAA publication Plan- ence service with ensuring security for the aids on the Web); ning New and Remodeled Archival Facilities collections, and integrating outreach and • Marked up a finding aid using Xmetal by Thomas Wilsted (a $50 value!). evaluation into the reference program; Software; and Attendance is limited to 40. • Learned the unique challenges of providing service to users in an archival setting; • Explored style sheets and implementation Instructors: Thomas Wilsted, Director, Thom- strategies. as J Dodd Center, University of Connecticut; • Examined the place of reference in the and Ted Ling, Director, Strategic Projects, Na- management of archives and how best to Who should attend? tional Archives of Australia. advocate for user services; Archivists and others who are charged with • Discovered effective ways to handle exploring and/or implementing EAD at their in- remote use, including postal, e-mail, and stitution, or who want to enhance their resume. REVISED! online chat requests; Basic computer skills are required. Real World Reference: *Workshop fee includes the SAA publications EAD Moving Beyond Theory • Considered effective methods for working with non-traditional users, such as K-12 Tag Library, prepared and maintained by the EAD Part 1 on Monday students and those using digital surro- Working Group and the Network Development and Part 2 on Tuesday gates via your website; and MARC Standards Office of the Library of Congress; HILTON WASHINGTON and EAD Application Guidelines, prepared by • Recognized the value of outreach to 9:00 AM – 5:00 PM SAA’s EAD Working Group (a $52 value!). patrons (and prospective patrons) to the Is providing reference services to users in your entire archives program. Attendance is limited to 25. job description? Then you know that archival Who should attend? Instructors: Kris Kiesling, Director of Ar- reference is more than handing out boxes chives Special Collections, University of Min- and watching the reading room. This 2-day Part 1 is recommended for beginning and in- nesota; and Michael J Fox, Deputy Director, workshop is designed to provide an overview termediate archivists. Part 2 builds on the first Minnesota Historical Society. of traditional reference service as well as the day and is geared to the seasoned archivist challenges introduced by online databases, with discussions of reference management, collections, and service venues such as e-mail electronic resources, and interactions with CLASSIC! and chat. non-traditional patron groups. Copyright: The Archivist and the Law Part 1 is geared to front-line reference profes- Attendance is limited to 35. HILTON WASHINGTON sionals and focuses on the reference interac- Instructors: Danna Bell-Russel, Educational 9:00 AM – 5:00 PM tion, including orientation, the entrance and Outreach Specialist, Library of Congress; and This 2-day workshop provides you with the exit interviews, and providing research instruc- Kathy Marquis, Head of Adult Services, basis for administration of copyright in daily tion and outreach. Albany County (Wyoming) Public Library. archival work. You’ll be brought up to date on Part 2 concentrates on management of reference issues you need to track in the current age of services, including copyright, mission, and Encoded Archival Description information commerce — including an assess- establishing and implementing reference policies ment of the bad news and the good news in and procedures. THE LIBRARY OF CONGRESS, JOHN ADAMS BUILDING the Supreme Court’s Eldred decision. 9:00 AM – 5:00 PM Through lecture, exercises, and group dis- Upon completing this workshop, you’ll have: Here’s your chance to receive the instruction cussion, you’ll learn about developing mission • Recognized the complex issues relating to and hands-on practice you need to bridge the statements, establishing policies and procedures, authors’, owners’, and users’ rights in intel- digital divide. Get acquainted with the lan- copyright basics, inter-library loan, retrieval and lectual property; guage of SGML and XML and practice with handling of materials, effective use of Internet re- • Obtained a grounding in the historical sources, and evaluating reference services. XMetal authoring software. This 2-day workshop covers the most up-to-date EAD version! rationale for copyright law, including major legislative and judicial developments;

9 PRE-CONFERENCE PROGRAMS

• Discovered the relevance of U.S. federal • Develop potential exhibition ideas and initial Oral History: law for archives and manuscripts; plans to bring back to your home institution; From Planning to Preservation • Examined the current law; and • Use everyday materials to create HILTON WASHINGTON • Determined the sequence of decision professional-looking exhibitions; 9:00 AM – 5:00 PM making needed for your management of • Expand the general concept of the ar- There is a successful oral history interview or copyright issues. chival exhibition to include tie-ins with project in your future! You’ll receive a thorough lectures, readings, campus or community Participants are invited to submit, via email, overview of oral history, including its integration events, holidays, etc; and speciﬁc questions related to copyright within into archives. Topics include the value and uses their own institutions up to 2 weeks prior to • Use tools to build an exhibit with minimal of oral history, project development, recording the workshop start date. effort and cost. equipment, interviewing, media storage, video interviews, and an evaluation of digital technology Who should attend? of particular interest to oral historians. Archivists and other professionals who have copyright concerns. Attendance is limited to 30. Instructor: William Maher, University Archivist and Professor of Library Administration, Uni- versity of Illinois at Urbana-Champaign.

Tuesday, August 1

NEW! An Introduction to Archival Exhibitions HILTON WASHINGTON 9:00 AM – 5:00 PM Here’s your opportunity to explore the planning, development, and implementation of exhibitions in an archival setting! Get practical training and theoretical knowledge of developing an exhibit in a special collections setting National Woman’s Party picketers gather in front of the White House, 1917. Courtesy of Washingtoniana Division, DC Public Library. from the initial idea through planning, exhibit- ing, and beyond…. Be part of a discussion on Who should attend? Upon completing this workshop, you’ll have: collaboration beyond the archives – advertis- Archival professionals, from introductory to • Evaluated current recording formats, in- ing and marketing the exhibit, outreach and seasoned, who are interested in developing ex- cluding optical and digital media; education, adding impact through the develop- hibitions within their repository as well as stu- • Learned about researching, framing, and ment of related events, working with the me- dents in archival studies and other information conducting an oral history interview; dia to publicize your event, reaching a broader professionals who are considering expanding • Looked at ways to deal with narrators, audience, and developing a digital component their public service and outreach skills through transcriptions, and recordkeeping; to the exhibit. Also included are practical tips exhibition development. An understanding of on the use of readily available materials to cre- your own collection and the ability to think cre- • Grasped the ethical and legal issues per- ate a professional, informative, and attractive atively and resourcefully are musts! taining to oral history; exhibit without compromising the materials. Attendance is limited to 35. • Explored promoting the use of the oral Upon completion of this workshop, history collection; you’ll be able to: Instructor: Jessica Lacher-Feldman, Public and Outreach Services Coordinator, WS • Developed an appreciation of the unique- • Understand the fundamentals of develop- Hoole Special Collections Library, University ness and value of oral history; and ing an archival exhibit; of Alabama, Tuscaloosa. • Heard about the challenges of rapidly changing technology options.

10 REGISTER ONLINE AT www.archivists.org PRE-CONFERENCE PROGRAMS

Who should attend? Who should attend? premier ethnographic repositories. Concluding Anyone interested in this subject. Prior oral This seminar will be of interest primarily to ar- the symposium is an open forum at the Library, history experience is not required. Attendees chivists faced with the task of defining policies where invited speakers will discuss ways in with a specific interest in management of oral regarding the preservation of electronically which archival institutions, Native people, and history collections should have an understand- signed documents, those having to evaluate fieldworkers have negotiated access restric- ing of basic archival practice. electronic signature technologies, and those tions or the repatriation of intangible cultural knowledge from federal, state, university, and Attendance is limited to 35. seeking a better overall understanding of this issue. The seminar does not require any tech- tribal archives. Instructor: Fred Calabretta, Associate Curator nical background. After attending this symposium, you’ll have: and Oral Historian, Mystic Seaport Museum. Attendance is limited to 35. • Considered the issues that may arise when “repatriating” or disseminating Instructor: Jean-Francois Blanchette, As- Electronic Signatures: Technologies, intangible cultural heritage materials in sistant Professor, Department of Information Policies, and the Working Archivist your collections; Studies, Graduate School of Education and HILTON WASHINGTON Information Studies, UCLA. • Developed an appreciation for the com- 9:00 AM – 5:00 PM plexity of the legal and ethical issues Get an overview of the technical foundations regarding indigenous cultural property; of the different kinds of electronic signature Wednesday, August 2 • Received readings and bibliographies of technologies currently available (eg, crypto- NEW additional resources on these legal and graphic, biometrics), the legislative and regula- Ethnographic Archives, Communities of ethical issues; tory frameworks that mandate and frame their Origin, and Intangible Cultural Heritage • Learned practical approaches to process- use in various sectors (eg, FDA, SEC), and the ing multi-format ethnographic collections responses that archival institutions have de- 9:00 AM – NOON or multi-format documentation of cultural veloped to ensure the long-term preservation NATIONAL MUSEUM OF THE AMERICAN INDIAN / events; of electronically signed documents. This work- SMITHSONIAN INSTITUTION shop explains how and when such technolo- 1:00 – 5:00 PM • Discovered how digitization of ethno- gies satisfy institutional mandates for insuring AMERICAN FOLKLIFE CENTER / graphic materials may pose additional the integrity and identity of electronic records. LIBRARY OF CONGRESS challenges regarding access; and Upon completion of this workshop, you’ll have: This symposium explores issues related to • Learned about international protocols • Gained a better understanding of the managing, preserving, and providing access to designed to safeguard intangible different kinds of electronic signature ethnographic multi-format collections, focusing cultural heritage. technologies that are available, and their on the special challenges posed by materials differences; pertaining to Native American and indigenous Who should attend? communities. Sponsored by the American • Acquired a better understanding of digital Folklife Center at the Library of Congress, the Archivists and librarians in tribal communities; signature technology and public-key infra- Smithsonian’s National Anthropological Ar- archivists with cultural heritage materials in structures; chives and Human Studies Film Archives, and their collections; and all those interested in • Recognized the principles underlying the SAA’s Native American Archives Roundtable, access to and processing of multi-format translation of signature technologies into experts including archives and library profes- collections that include such materials. legislative and regulatory instruments; sionals, community representatives, and field- Attendance is limited to 50. • Realized the relationships among signature workers discuss the practical, political, and technologies, digital preservation, and the cultural challenges involved in curating such Confirmed Speakers include Guha Shankar, identity and integrity of electronic records; collections and the implications of national Folklife Specialist, American Folklife Center, and international protocols designed to safe- • Reviewed current institutional mandates Library of Congress; Robert Leopold, Direc- guard intangible cultural property. and standards regarding electronically tor, National Anthropological Archives and signed documents; and Discussion and keynote addresses in the Human Studies Film Archives, Smithsonian morning are followed by a demonstration/ Institution; Jennifer Walele, Member, The • Identified which particular mandates are rel- workshop in the afternoon by the staff of the Confederated Tribes of Grand Ronde/Chi- evant to your sector of professional activity. American Folklife Center/Library of Congress. nook, and Historian, U.S. Department of The demonstration provides opportunities to State; Karen Underhill, Head, Special learn about the preservation and processing of Collections and Archives Department, multi-format collections at one of the nation’s Cline Library, Northern Arizona University.

11 SUNDAY, JULY 30 - WEDNESDAY, AUGUST 2

SUNDAY, JULY 30 9:00 AM – Noon 2:00 – 5:00 PM Business Archives Colloquium CoSA Working Session 9:00 AM – 5:00 PM The Business Archives Section will host an in- See Pre-Conference Program listings on pages SAA Strategic Issues Leadership Forum depth review – and lively discussion – of a hot 6-11. SAA’s strategic priorities – Technology, Diver- topic that is crucial to business archives. You sity, and Public Awareness – must be dealt with MONDAY, JULY 31 need not be a Business Archives Section mem- throughout the organization if the profession is ber to attend. For details, see the SAA website to thrive. All component leaders are encouraged 9:00 AM – 5:00 PM at www.archivists.org/conference or the Cur- to attend this crucial conversation of the “Radar See Pre-Conference Program listings on pages rent News portion of the Section website: www. Screen” led by SAA President Richard Pearce- 6-11. archivists.org/saagroups/bas/Welcome.asp Moses and facilitated by Paul Conway.

TUESDAY, AUGUST 1 9:00 AM – 1:00 PM 5:00 – 6:30 PM 8:00 AM – 5:00 PM Tribal Archives Grant Meeting SAA Student Mixer SAA Council Meeting CoSA Advocacy Training 9:00 AM – 4:00 PM 5:00 – 7:00 PM Learn how to effectively describe the impor- Academy of Certified Archivists tance of archives, identify appropriate audienc- Board Meeting Roundtable Meetings es for your message, and fit advocacy into your schedule by making it a part of everything you 9:00 AM – 5:00 PM Each of SAA’s 25 Roundtables will meet at DC do. This free full-day workshop, led by Kath- Group Tours, Repository Open Houses, 2006 to conduct business and share informa- leen Roe of the New York State Archives, is and “On-Your-Own Explorations” tion. Roundtable meetings are open to both open to all conference attendees. See page 42 for schedules and more members and nonmembers of SAA and NA- information. GARA. (For additional Roundtable meetings, 9:00 AM – 5:00 PM see Thursday, August 3, 4:30 – 6:00 pm.) See Pre-Conference Program listings on pages 11:00 AM – 1:00 PM 6-11. Archival Solidarity Session Joint Meeting of NAGARA and SAA Local Archival Solidarity, a project of the Interna- Government Records Roundtables 1:00 PM – 5:00 PM tional Council on Archives (ICA), aims to co- We’re delighted that these two special- Tribal Archives Grant Meeting ordinate, facilitate, and initiate efforts in the interest groups will have the opportunity to international archives community to carry meet together. WEDNESDAY, AUGUST 2 out foreign assistance projects for develop- Architectural Records 7:30 AM – 7:00 PM ing communities and communities in transi- ARR provides a forum for discussion of issues Registration Open tion. This meeting will be an open forum for related to access and management of archi- exchange of information on how American ar- SAA Bookstore Open tectural records and related fields. Half of the chival groups and archivists can initiate or get meeting is devoted to roundtable business; the involved with international development proj- 8:00 AM – 2:00 PM other half features opportunities for roundtable ects and partnerships, and how to further this members to describe current projects. CoSA Board Meeting involvement. The meeting follows up discussions that were initiated at New Orleans 2005. Archival History 8:00 AM – 5:00 PM Join the Roundtable for its annual business meet- NAGARA Board Meeting 1:00 – 2:00 PM ing and presentations on the records of and about Leadership Orientation for SAA Section, oppressed and disadvantaged peoples. 8:30 AM – 1:00 PM Roundtable, and Committee Officers Academy of Certified Archivists Gain an understanding of your roles and re- Archival Issues and Advocacy Certification Examination sponsibilities as the head of an SAA compo- We’re additional eyes and ears for the SAA nent – and increase your effectiveness! SAA Council, dedicated to finding news and for- 9:00 – 11:00 AM President-Elect Elizabeth Adkins leads this mulating responses to archives- and records- Archivists for Congregations of Women practical session on how to get things done related issues and events for SAA Council’s Religious (ACWR) Annual Business Meeting within SAA. Attendance by all component consideration. leaders is encouraged.

12 REGISTER ONLINE AT www.archivists.org WEDNESDAY, AUGUST 2

Congressional Papers Security 6:00 – 7:30 PM After several still-in-the-works pre-conference ac- Special Agent Kelly Maltagliati from NARA’s Archivists of Religious Collections tivities, at our regular meeting we’ll discuss cur- Ofﬁce of the Inspector General will discuss the Section Reception rent electronic recordkeeping programs on the MOU between NARA and the National Coalition The ARCS reception will be held at the Catholic Hill, proposed support for Congressional papers for History regarding the monitoring of auction University of America Archives. See the Section’s in the current budget, news from repositories websites for stolen artifacts. Maltagliati will website (http://www.saa-arcs.org/) for details. around the country, and current CPR business. explain the process and answer questions. 7:30 – 9:30 PM Labor Archives Women Archivists Reception at the National Archives All are welcome to attend this meeting of archi- This meeting will include a discussion of issues Public Vaults Exhibit vists with a special interest in labor archives. that affect the status of women within the pro- Journey inside the amazing world of records. fession and the Society of American Archivists. The Public Vaults, the new permanent exhibit Metadata and Digital Object To add items to the agenda, please contact in the National Archives Experience, trans- Are you shopping among the many metadata Karen Walton Morse ([email protected]) ports you behind the walls of the Rotunda into standards available for your digital project? or Kathleen Feeney ([email protected]). Wondering how to make complex metadata standards work for you? Hear from panelists who are “making it real,” and add your experi- BOARD, COMMITTEE, TASK FORCE, ences and questions to the dialog. AND WORKING GROUP MEETINGS NEW! Native American Archives TUESDAY, AUGUST 1 This newly formed roundtable serves as a fo- 8:00 AM – 5:00 PM SAA Council rum to educate archivists on the complexities and beauty of Native American archives of the western hemisphere and as a source of com- WEDNESDAY, AUGUST 2 munication and inspiration for archivists work- 8:00 AM – 11:00 AM SAA Publications Board ing with Native American collections. Please 8:00 AM – 1:00 PM SAA Committee on Education join us for this organizational meeting! SAA Standards Committee/Technical Subcommittee Performing Arts on Descriptive Standards The meeting will focus on issues relating to au- 8:00 AM – 2:00 PM CoSA Board diovisual materials and collections. Along with opportunities for informal discussion, speak- 8:00 AM – 5:00 PM NAGARA Board ers will offer presentations. A tour of the Uni- 9:00 AM – 11:00 AM ALA/SAA/AAM Joint Committee on Libraries, Archives, and Museums versity of Maryland’s Performing Arts Library will be available to roundtable attendees. SAA Awards Committee Privacy and Confidentiality 9:00 AM – 1:00 PM ARMA/SAA Joint Committee Following our regular business meeting, a spe- SAA Committee on Ethics and Professional Conduct cial program, “Googling Grandma, or How Did SAA Intellectual Property Working Group My Family Secrets Get Posted on the Web?” will explore the archivist’s role in protecting 10:00 AM – 1:00 PM SAA Diversity Committee individual privacy when information is made SAA Membership Committee globally available. 11:00 AM – 12:00 PM 2006 Joint Program Committee Recorded Sound 11:00 AM – 1:00 PM American Archivist Editorial Board The roundtable is an open forum for discussion of the management of recorded sound collec- SAA Electronic Publishing Working Group tions. The meeting will feature a presentation 12:00 PM – 1:00 PM SAA 2007 Program Committee on disaster recovery and identifying preservation concerns by Peter Brothers of Specs Bros, and much more! Please join us. SUNDAY, AUGUST 6 8:00 AM – 12:00 PM SAA EAD Working Group

13 WEDNESDAY, AUGUST 2 – THURSDAY, AUGUST 3

NARA’s stacks and vaults. Even archivists 9:30 – 11:00 AM 102 Replevin: Fact, Fiction, and Pitfalls with years of experience will be captivated by 101 Institutional Approaches to Digital the new interactive exhibits that allow you to Rodger E Stroup, Chair Recordkeeping in Government: South Carolina Department of Archives “touch” and explore some of the most interest- Frameworks and Collaboration ing documents, photos, and films in the Na- and History tional Archives collection. Enjoy reconnecting Adrian Cunningham, Chair Jeffrey J Crow with your archival friends while finding dozens National Archives of Australia North Carolina Office of Archives and History of new ideas for conveying the importance “The Australasian Digital Recordkeeping Initiative” Gary M Stern of archives to users of your own repository. Mark D Giguere National Archives and Records Administration Please use the Registration Form to indicate National Archives and Records Administration number of tickets so that we can plan ahead. Ivo Meiser “Interconnectedness: ERM, E-Government and The Manuscript Society Enterprise Architecture” What exactly are public documents and under THURSDAY, AUGUST 3 Daniel Caron what circumstances can they leave public owner- Library and Archives Canada ship? When should a public entity initiate action 7:00 AM – 5:00 PM “Commentary from Canada” to reclaim lost records? What are the benefits Registration Open Institutions in North America and Australasia and pitfalls of initiating formal legal proceedings? SAA Bookstore Open are responding to the challenge of making, Panelists representing both the public and private keeping, and using durable and authentic digi- sectors review these and other issues surround- 7:00 – 8:00 AM tal evidence of government decisions and ac- ing recent replevin cases. New Member/First Timer Breakfast and tivities. The strategies span the entire records Orientation continuum, breaking barriers and distinctions 103 “X” Marks the Spot: Archiving GIS If you’re a new member of SAA, NAGARA, or between archives, records and information Databases CoSA or a first-time annual meeting attendee, management, and information technology. The Welcome! Join the sponsoring organizations’ session addresses how institutions are tack- Peter Bajcsy, Chair leaders for a casual conversation about how ling digital recordkeeping, using tools such as UIUC Automated Learning Group, National to make the most of your time at DC 2006. A ISO standards; functional and work process Center for Supercomputing Applications light continental breakfast will be served. analysis; XML; enterprise architecture; and the Richard Marciano OAIS “Blue Book.” San Diego Supercomputer Center 8:00 AM – 5:00 PM “Research Issues Related to Preservation of The Great Ideas! InfoExpo Geospatial Electronic Records” Walk the hallway to view your colleagues’ Great Helen Wong Smith Ideas! for Diversity Initiatives, Archives Week/ NEW AT DC 2006 Kamehameha Schools Month, and Disaster Planning and Recovery. “Wahi Küpuna: Digitized Cultural Resources Data-

base with GIS Access” 8:00 – 9:00 AM The Great Ideas! InfoExpo James Henderson Plenary Session I: Public Awareness 8:00 AM – 5:00 PM Maine State Archives and Advocacy Thursday, Friday, and Saturday Can individuals or their professional organiza- “Managing GIS in the Digital Archives” tions really make a difference in inﬂuencing There’s no limit to the Great Ideas! that This session highlights issues involved in public policy and increasing public awareness? you and your colleagues have to share! developing and preserving geospatial data. You bet they can – and do! CoSA President The hallway will be lined with tabletop displays The largest private land owner in Hawaii, Ka- David Carmicheal leads this plenary session, of Great Ideas! related to three key topics: mehameha Schools have implemented the with a very special guest who stresses what Diversity Initiatives Land Legacy Database to collect, index, and each of us might do. Archives Week/Month disseminate the history and traditions of their lands, which support their schools. The San Disaster Planning and Recovery 9:00 AM – 12:00 PM Diego Supercomputer Center is working on Academy of Certified Archivists Watch the conference website long-term preservation of geospatial data. The Item-Writing Workshop (www.archivists.org/conference) for Maine State Archives recently concluded a announcements about displaying your GeoArchives preservation and access project. work at the Great Ideas! InfoExpo. The speakers discuss the lessons learned at their institutions.

14 REGISTER ONLINE AT www.archivists.org THURSDAY, AUGUST 3

104 Passport to History: 106 Archives Seminar: Creating power of archives to do good. It is difﬁcult to African American Historic Sites Capability for Digital Preservation ﬁnd anything wrong with such a plea. Is it also in Washington, DC Partnerships possible, however, that under certain circumstances, this powerful medicine can become Thomas Battle, Chair Theresa A Pardo transmuted into a potent poison? This ses- Moorland Spingarn Collection, Center for Technology in Government sion explores the shibboleth that records and Howard University Institutions vary greatly in the work already archives are invariably forces for good. Gayle Hazelwood undertaken on behalf of digital preservation, National Park Service as well as in the resources available for the task. Given the urgency in addressing the chal- 108 The Impact of Archival Institutes on Robert Parker the American Archival Profession Mary McLeod Bethune National Historic Site lenge, many organizations are pursuing partnerships as an approach. Knowledge about Elaine Smith Anne Smith, Chair creating and sustaining these partnerships Georgia Archives Institute Historian among libraries, archives, and other institu- David B Gracy, II This session highlights historic sites in the tions, however, is still lacking. The speaker University of Texas at Austin Nation’s Capital that document the history of addresses recent work on inter-organizational African Americans, with a special focus on collaboration and partnership development, Mary Rephlo the Bethune Council Historic House. Mary focusing on developing capacity to manage Modern Archives Institute McLeod Bethune, an African American educa- digital content. Nancy Zimmelman tor, served as an advisor to President Franklin Western Archives Institute – Institute for Roosevelt. The session is designed to bring at- Native American and Tribal Archivists tention to the rich history of African Americans 107 The Archival Pharmakon During the past 60 years, several thousand in the Washington, DC, area and the documen- Brien Brothman, Chair people have attended archival institutes to ob- tation and preservation of that history by the Rhode Island State Archives tain basic archives education. Although gradu- National Park Service. Roy Turnbaugh ate education has become today’s preferred Oregon State Archives (Retired) method of entry into the archival profession, 105 Yizkor Books, Weblogs and Ethnic “The Illusion of Good: Archives in the Service of Power” institutes continue to thrive and attract capac- Cleansing: Grassroots Documenta- ity audiences each year. Drawing on years of Randall C Jimerson experience, speakers discuss the unique his- tion and New Technologies Western Washington University tories of their institutes, their impact, and their Stephen Naron, Chair “Using Archival Power for a Better Society” future role in archival education. Fortunoff Video Archive, Yale University In his 2005 presidential address to the Soci- Andras Riedlmayer ety of American Archivists, Jimerson made Harvard University an eloquent plea for archivists to embrace the Rosemary Horowitz Appalachian State University Survivors of ethnic cleansing and genocide have documented their community’s experiences and losses in different ways. This session explores the methods, forms, and technologies of three grassroots documentation efforts: Yizkor books (codices compiled collectively by Holocaust survivors to document communities destroyed during the war), videotaped testimonies of Holocaust survivors, and Bosnian weblogs created as memorials and communication hubs for communities destroyed during the recent Balkan Wars.

Unemployed demonstrators register their discontent with the Depression at the White House in April 1935. Copyright Washington Post; reprinted by permission of the DC Public Library.

15 THURSDAY, AUGUST 3

109 “More Product” in the Image 11:15 AM – 12:45 PM Shirley Jackson, Chair Archives: Applying Minimal Lunch on Your Own Huhugam Heritage Center Processing Guidelines to Visual Marnie Atkins Materials Collections Student Forum Cultural Department, Wiyot Tribe Here’s your chance to learn what’s going on in Megan K Friedel, Chair other education programs and in other parts Briana L. Bob Oregon Historical Society of the country, what SAA is doing to address Colville Confederated Tribes Archives and Records Center James Eason issues that are important for your future, and The Bancroft Library where to turn for practical information and David George-Shongo, Jr University of California, Berkeley advice. This is your meeting, students—so be Seneca Nation Archives “Extending Concepts of Minimal Processing to there. (It’s okay to bring your lunch.) Sheree Bonaparte Photographic Archives” Archival Leadership Brown Bag Lunch Saint Regis Mohawk Tribe John Slate If you’re an SAA Section or Roundtable leader, Native American archives and records collec- Dallas Municipal Archives join your colleagues for a casual discussion of tions are created by diverse and distinct indige- “Horse of Another Color: The Greene/Meissner issues with SAA Council members and staff. nous cultures native to North America. Advanc- Guidelines and Visual Records in a Government ing technology requires tribes to adapt to new Repository” archival and records management practices and techniques. Panelists will share how tribes Helena Zinkham CAREER CENTER manage tribal archives and records collections Library of Congress amid technological advancements while hon- “Use, Value, Condition: Criteria for Choosing Effec- 9:00 AM – 5:00 PM oring, respecting, and preserving the unique tive Processing Levels for Visual Materials” Thursday, August 3 & Friday, August 4 cultural traditions of their sovereign nations. Mark Greene and Dennis Meissner recently Wondering about your career options? Ready proposed minimal processing guidelines to make a move? Visit the Career Center to to reduce backlogs of unprocessed papers. consult with an advisor about your career 202 How Did You Find That? However, their research did not address the path or to meet with prospective employers. Angling for Access specific concerns of large, unprocessed visual (See General Information, page 2, for more Robert Johnson-Lally, Chair materials collections. Can the Greene/Meiss- information.) Archdiocese of Boston ner approach be extended to images? Do the preservation, access, and reproduction require- MENTOR/PROTÉGÉ Jennifer McGillan ments for prints and photographs mandate Jewish Historical Society of MetroWest more thorough processing and description? COFFEE BREAK: “Issues of Access to Jewish Records” Speakers will discuss strategies for efficiently If you’re one of SAA’s mentors or protégés, Emilie Leumas processing visual materials collections, based let’s take a coffee break in the Career Center Diocese of Baton Rouge on the Greene/Meissner research, without sac- on Thursday from 9:00 to 9:30 am to get ac- “From Both Sides of the Fence: Research Experi- rificing these concerns. quainted and discuss your experiences with ence Shaping Archival Access” the Mentoring Program. Mark Thiel 110 Copyright for Archivists: Marquette University An Introduction State Historical Records Advisory Boards Access to denominational archives has unique William Maher (SHRAB) Brown Bag Lunch aspects not usually encountered in traditional University of Illinois Archives CoSA welcomes all SHRAB members to this repositories. Standard procedures may not be opportunity to meet your counterparts in other the norm, while identifying and locating records This session addresses the core areas of U.S. states and discuss issues of common interest. can be a challenge. What don’t researchers copyright law most relevant for reference and Bring your own lunch; we’ll supply the bever- know about these issues? Explore with us the acquisitions archivists. Maher uses a lecture for- ages. No registration necessary. documentary structure of Jewish life, locating mat to introduce the basic issues of copyright: the sources and confidentiality concerns of Na- exclusive rights of copyright holders, what materi- 1:00 – 2:30 PM tive American Catholic records, and how the als in archives may be covered by copyright law, experiences of an archivist/skilled researcher what rights belong to users, and what activities 201 When Technology and Traditions Collide: Respecting the Cultural affect established institutional policies for ac- are permissible to archivists. The session focus- cess and opening collections. es on core principles rather than the intricacies Traditions of Native American present in the digital environment. Collections

16 REGISTER ONLINE AT www.archivists.org THURSDAY, AUGUST 3

Laura Katz Smith Francis Blouin University of Connecticut Libraries Bentley Historical Library, “Heavy Lifting: Promoting and Supporting the Use University of Michigan of Heavy Industry Records to a Variety of Users” “Questioning Culture: The Subject of Archives in Cultural Studies” Ginny Kilander American Heritage Center, Nancy Bartlett University of Wyoming Bentley Historical Library, “From Antarctica to Zimbabwe: An Analysis of the University of Michigan Anaconda Collection at the American Heritage Center” “Commonalities and Contrasts in the Cultural The Great Hall of the Pension Ofﬁce in 1901. ‘Metatexts’ of Chinese and American Archives” Courtesy of the Washingtoniana Division, DC Public Library. Like the industries they represent, the records of heavy industry can be large and overwhelming. Du Mei 203 The Essential Altruist: The technical and specialized nature of the records State Archives Administration of China Volunteering in Archives poses special challenges for archivists and research- “Continuity and Change in Chinese Archives: ers alike. Yet for many types of researchers, dedi- The Value of Cross-Cultural Comparisons” Daria D’Arienzo, Chair cated investigation into the records of heavy industry Examining the cultural condition of archives is Amherst College Library, Archives and Spe- yields rich resources for labor history and the indus- part of a larger academic trend in investiga- cial Collections trialization of America. The presenters discuss their tions of memory and identity. This session Karen Cannell institutional settings and how they help researchers introduces a collaborative research project New York State Archives mine the wealth of their vast holdings. between the Bentley Historical Library (Uni- Brenda Gunn versity of Michigan) and the Archives Society Center for American History, University of 205 Making Technology Work: DSpace of China, to compare two extremes of cultural Texas at Austin and Its Implementations conditions for archives. The session includes Rebecca Martin an overview of the project and an analysis of National Archives and Records Administration John Bolcer, Chair the relevance of the American experience to University of Washington the internationalization of Chinese archives, Generosa Collins both governmental and non-governmental. National Archives and Records Administration MacKenzie Smith MIT Libraries Archives administrators are asked regularly to do more work with fewer resources, including Thomas Rosko 207 Partnership for America’s MIT, Institute Archives and Special Collections human resources. Dependence on volunteers Historical Records: Exploring is now common in professional organizations Matt Veatch the Possibilities as well. The speakers provide information from Kansas State Historical Society Sandra Clark, Chair a broad spectrum of personal experience that DSpace is a practical and sustainable digital Michigan History Center will encourage volunteers and administrators institutional repository, now employed in a va- to develop workable strategies for informed Kathleen Roe riety of situations and adapted to a variety of New York State Archives decision-making, resulting in the best match- purposes. The speakers review the technology making of volunteer to position. Audience from the perspective of one of its principal de- Robert S. Martin members are encouraged to join in the discus- signers and present reports on its implementa- Texas Woman’s University sion and share their experiences. tion in two different archival settings – a state Max J. Evans archives and a university archives. The focus National Historical Publications 204 Sixteen Tons: The Diversity of is on adaptation, management and collabora- and Records Commission Heavy Industry Archives tion, with an evaluation of the costs and ben- America needs to take better care of its archival eﬁts of innovation. collections and make them more accessible to Bev Allen, Chair everyone. A proposed way to achieve this goal Bessemer Historical Society, is to create a federal formula grant program to Colorado Fuel & Iron Co. Archives 206 Questioning Culture: Comparing the Culture of Archives in China ensure that every state has funds for services Jay Trask and the United States and re-grants to America’s record-keeping Bessemer Historical Society, agencies. This session explores the proposal, Colorado Fuel & Iron Company Archives Anna Svenson its possibilities, and its likely outcomes from “Burns Like Hell: Saving the Colorado Fuel & Iron City Archives of Malmoe, Sweden the perspectives of a state, NHPRC, and the Company Archives” former director of IMLS.

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208 Big Bird’s Digital Future: Appraisal and Selection of Public Television Programming Mary Ide, Chair WGBH Media Archives and Preservation Center Leah Weisse WGBH Media Archives and Preservation Center “The WGBH Television Appraisal Model: Inside a Production House” Thomas Connors National Public Broadcasting Archives “Appraising Broadcast Program Material: Profile of Emerging Methods and Ideas” Lisa R Carter University of Kentucky “Dilemmas and Challenges of Digital Broadcast Materials” The Preserving Digital Public Television project Washington Senators pitcher Walter Johnson shakes hands with Calvin Coolidge at Griffith Stadium. is a collaboration with Thirteen in New York, Copyright Washington Post; reprinted by permission of the DC Public Library. WGBH in Boston, PBS, and New York Univer- sity to assure that digitally produced public before the hearings on the nominations of John ways to incorporate archivists as teachers into television programming lives into the future. Roberts and Samuel Alito to the Supreme Court. the education process, developing tools that This project also addresses issues of moving They offer a real-world account of what it was like show researchers how to use archives in more image digital file formats, metadata, ingest for archivists to be involved at the center of the effective ways and encouraging information lit- methods and repository design, selection and storm for access to records. eracy. Speakers explore educational initiatives appraisal. The speakers review the project’s ranging from using primary sources for History work on appraisal and selection and provide Day and in NARA’s educational program to on- 210 Archivists Are Teachers: New line tutorials for post-secondary students. an overview of the project’s progress. Ideas and Techniques for Foster- ing Learning in the Archives 2:45 – 4:15 PM 209 The Role of the National Archives Michael Moir, Chair 301 The Current State of Electronic of the United States in Nomina- Archives and Special Collections, Records Preservation tions to the Supreme Court: The York University John Roberts and Samuel Alito Rita Cacas, Chair Experience Kathryn Otto National Archives and Records Administration Minnesota Historical Society James J Hastings, Chair “Reaching Out to Young Scholars” Kenneth Thibodeau National Archives and Records Administration National Archives and Records Administration Lee Ann Potter David Lake Steven Tilley National Archives and Records Administration National Archives and Records Administration National Archives and Records Administration “Teaching With Documents: The National Archives “The Electronic Records Archives System” Nancy K Smith Education Program” Lee Stout National Archives and Records Administration Aprille McKay Penn State University Michael S Duggan University of Michigan School of Information “An Interested Outsider’s View of ERA” Ronald Reagan Presidential Library “A Survey and Analysis of Hans Hofman Panelists discuss the extraordinary measures Online Archival Research Tutorials” National Archives of The Netherlands that NARA had to take in 2005 to make federal Too often students learn to use archival col- “The European Approach to Preservation of records in Washington and Presidential records lections in isolation without the assistance of Electronic Records” in California available to the Senate and the public archival professionals. This session focuses on

18 REGISTER ONLINE AT www.archivists.org THURSDAY, AUGUST 3

This collaborative session explores the current Jill Koelling Jennifer O’Brien Roper state of electronic records preservation. Two Collaborative Digitization Program University of Maryland, College Park speakers address new research in preserva- Managing a digital project, but want to know “Understanding from Context: Pairing EAD and tion technologies and issues of scalability. how to create a sustainable program? Learn Digital Repository Description” (Co-author) Specific details of the preservation strategies how three nationally renowned institutions have Amanda J Wilson and updates on the Electronic Records Ar- planned for long-term sustainability. Speakers Ohio State University Libraries chives (ERA) system are presented. Speakers from Ohio Memory, the Collaborative Digitization “Dynamic Duo: Enhancing Access through Dual also provide a stakeholder’s view of how ERA Program, and the University of Utah discuss how Description: EAD and TEI” will affect the larger community and a com- effective planning is needed to sustain a project parative analysis of preservation techniques beyond initial grant funding, the importance of Combining and integrating metadata sets currently in use in European countries. long-term planning, and multi-faceted approaches with Encoded Archival Description (EAD) to sustainability that combine grant funding with further widens the possibilities for archival integration into national programs. description. Together, these standards provide 302 The “New” ICA: richer context and better control over digital An Update and Progress Report representations of archival artifacts down to Maygene Daniels, Chair 304 Designing Successful Internships the item level of archival records, papers, and National Gallery of Art manuscripts. This panel explores the potential Jeannette Bastian, Chair of EAD to improve navigation throughout digi- Joan van Albada Simmons College tal collections of cultural and heritage institu- International Council on Archives Graduate School of Library tions and enhance access to their holdings. “The New ICA: An Organizational Scan” and Information Science Olafur Asgeirsson Donna Webber Simmons College 306 Secrecy vs Access: National Archives of Iceland Government Information “The New ICA: The archival internship, once dismissed as a in the George W Bush Era Current Projects and Programs” relic of an era of apprenticeships, has become Didier Grange integral to professional graduate education. Thomas Connors, Chair Archives of the City of Geneva, Switzerland A successful internship requires thoughtful National Public Broadcasting Archives “The New ICA: planning, communication, and collaboration Rick Blum The Role of Professional Associations” among faculty advisors, site supervisors, and OpenTheGovernment.org students to ensure that students graduate Hans Eyvind Naess with the knowledge and skills that employ- Tom Blanton National Archives of Norway ers require. This interactive session reviews National Security Archive “The New ICA: Getting to Financial Stability” recent research about internships and offers The 1990s was a decade of increasingly open In August 2004, the International Council on practical guidance for all participants. The in- access to government information. This began Archives General Assembly approved a new ternship doctors are in! Bring your questions, to change with the election of George W Bush. constitution allowing greater participation by issues, and suggestions. Even prior to 9/11, the pendulum had begun component bodies. In this session key ICA offi- to swing back toward limiting access to previ- ously open information sources. In this ses- cers discuss how democratic governance is un- 305 Extended Archival Description: folding, how financial stability is being achieved, sion, three openness advocates discuss the Context and Specificity for Bush administration’s penchant for secrecy, and how professional challenges brought on by Digital Objects globalization and rapid technological change how this has affected users and managers of are being addressed by the New ICA. Kris Kiesling, Chair government information, and what this means University of Minnesota for democratic governance in general. 303 Planning for Sustainable Barbara Aikens Digital Programs Archives of American Art, 307 CoSA Incubator Session: Smithsonian Institution The “National Initiative” Laurie Gemmill, Chair “EAD: Metadata, Navigation, and Access for Digital Online Computer Library Center (OCLC) Collections” David W Carmicheal, Facilitator Georgia Archives Angela O’Neal Ann Hanlon The “National Initiative” is a proposed grant Ohio Historical Society University of Maryland, College Park program resembling those supporting the State “Understanding from Context: Pairing EAD and John Herbert Historic Preservation Officers (SHPOs) and the Digital Repository Description” (Co-author) University of Utah Library Services and Training Act funds. It 19 THURSDAY, AUGUST 3 would provide funds to each state and terri- tory through a formula based on population and geographic area. The program would help to improve the care of and access to archival records in public and private historical records repositories. Facilitators will encourage active discussion and feedback from the audience.

308 Photographic Negatives: Rethink- ing the Archival Image Loren C Pigniolo, Chair Photographic Negatives Research Project Mark A Greene American Heritage Center, University of Wyoming National Woman’s Party members participate in a 1913 suffrage march down Pennsylvania Avenue. Andrew E Hershberger Courtesy of Washingtoniana Division, DC Public Library. Bowling Green State University Government case files have grown at an alarm- 4:30 – 6:00 PM Andrew Rodger ing rate since World War II, clogging storage NAGARA Business Meeting Library and Archives Canada centers, archival repositories, and computer All NAGARA members are invited to attend this Grant Romer systems alike. Library and Archives Canada annual member business meeting, which fea- George Eastman House, International Mu- addressed the appraisal and selection chal- tures reports, elections, recognition of officers seum of Photography and Film lenges of operational case files by producing and members for their service, and a briefing a groundbreaking records disposition author- Fox Talbot discovered them; George Eastman on next year’s conference in Kansas City. ity for all Canadian federal government insti- built an empire on them; Brett Weston burned tutions. This disposition tool and application them. Frequently overlooked as primary Certification Open Forum guidance will greatly assist archivists and sources, photographic negatives have played records managers. Speakers present the con- Progressive Archivists Caucus an essential role in the histories of photogra- text, methodology, and results of this project. Modern Archives Institute Reception phy, visual communication, and recorded infor- Join the National Archives and Library of mation. As archives face daunting numbers Congress for light refreshments in honor of of unorganized, unidentified negatives, and as 310 The Digital Story Revolution: How the 100th session of the Modern Archives negatives increasingly give way to pixels, ses- Teachers Are Using Our Archives Institute! All are welcome. sion panelists will attempt to rethink theoretical and practical approaches to negatives in Kate Black, Chair Roundtable Meetings archival institutions. University of Kentucky Kathi Kern Each of SAA’s 25 Roundtables will meet at DC University of Kentucky 2006 to conduct business and share informa- 309 Conquering the Case File Mountain: tion. Roundtable meetings are open to both A Canadian Perspective for Archi- Sandra W Stults members and nonmembers of SAA. (For ad- vists and Records Managers Retired Teacher ditional Roundtable meetings, see Wednesday, An archivist, historian, and school teacher dis- August 2, 5:00 – 7:00 pm.) Lewis Bellardo, Chair cuss the merits and challenges of using prima- National Archives and Records Administration ry source materials in archives to create “digi- Archival Educators Tina Lloyd tal stories,” narratives combining text, images, Attendees are invited to discuss matters of Library and Archives Canada and music. Speakers address the pedagogi- interest to archival educators. We encourage Catherine Bailey cal purposes of this method and discuss how all educators to attend: part-time, full-time, ad- Library and Archives Canada various community groups might explore their juncts, and doctoral students. local history by using archives to construct Margaret Dixon Archivists and Archives of Color a digital documentary. Discussion considers Library and Archives Canada AAC welcomes all who support its mission how archivists can work with teachers to use of identifying and addressing concerns fac- Laura Madokoro digital content. Speakers screen examples of ing minorities; promoting wider participation Library and Archives Canada digital stories.

20 REGISTER ONLINE AT www.archivists.org THURSDAY, AUGUST 3 – FRIDAY, AUGUST 4 of minorities in our profession; and ensuring Science, Technology, and Health Care 7:30 – 9:00 PM preservation of archival materials pertaining to Join us for “Science and Society: In Their Own Alumni Parties / Mixers minorities. Please see http://www.archivists. Words.” An archivist and two historians dis- Several groups will gather to celebrate their org/saagroups/aac for our meeting agenda. cuss three diverse collections of scientific “old school ties” and new friendships. Be sure and medical papers and related online, pub- to check the onsite program for locations. Archives Management lication, and research projects. Then brain- • University of California, Los Angeles Michael Kurtz, Assistant Archivist for Records storm 2007 session proposals during the busi- • University of Maryland Services, and Marilyn Bott, Director of Organiza- ness meeting. • University of Michigan tional Development, NARA, will co-lead “Change • Simmons College / New England Archivists Management at NARA: A Brief Case Study.” Visual Materials Cataloging and Access • University of Texas / The Roundtable meeting focuses on the ar- Society of Southwest Archivists Encoded Archival Description rangement, description, and indexing of photo- The meeting will include presentations on man- graphs, prints, and moving images. A handout 9:00 – 11:00 PM aging the transition from EAD 1.0 to EAD 2002 will highlight recent changes in standards af- Archives in and an introduction to EAD Schemas. Busi- fecting images. Anyone is welcome to bring the Movies ness items will include the election of a new questions for participants to answer. Vice Chair and other EAD-related updates. Leith Johnson, co-curator of the Wesleyan Univer- Women’s Collections sity Cinema Archives, premiered this very special International Archival Affairs Open to archivists with holdings concerning or cre- homage to archives in the movies in 2003. Back Join us if you’re interested in learning about what ated by women, this meeting will include a lively by popular demand, Johnson presents an updat- colleagues are doing internationally to promote col- discussion about upcoming projects and collabo- ed program of two dozen wide-ranging film clips laboration among archivists of different nationalities. ration, and an engaging program. For more infor- to show how archivists, curators, and institutions Reports may include preservation initiatives, schol- mation contact Kate Colligan at [email protected] or that preserve the historical record (including a arship or speaking engagements, relief efforts after Ellen Swain at [email protected]. map on the back of the Declaration of Indepen- war or disaster, or other activities. dence) are portrayed – for better or worse – in 6:00 – 8:00 PM movies. Come sit in the dark with strangers and Lesbian and Gay Archives watch yourself on the silver screen! The meeting will include discussion of current Capital Idea! Happy Hour in the Exhibit Hall projects; the election of a new male co-chair; ses- Join your colleagues on our very own “Capi- sion proposals for 2007; and a LGBT local history tol Mall” for the grand opening of the Capital FRIDAY, AUGUST 4 program. All those interested in the archives of Idea! Expo – where you’ll “capitalize” on this the LGBT community are welcome. opportunity to learn about new products and 7:00 AM – 5:00 PM services, ask questions, and provide your per- Registration Open Lone Arrangers spectives. Browse the Silent Auction, view SAA Bookstore Open A brief business meeting precedes a presen- student posters, reconnect with friends and tation on how to use the tools and resources colleagues, and take in all the great sights of 7:00 – 8:00 AM of the profession so you, too, can “Just do it!” the Capital Idea! Expo. Discussion will focus on how to survive in the Opportunities for Authors Breakfast world of the lone arranger. Bring questions 7:00 – 9:30 PM Through its journal and book publishing programs, and share your successes. Academy of Certified Archivists Annual SAA is committed to meeting the needs of a grow- Business Meeting and Member Reception ing and evolving profession. Join new American Archivist Editor Mary Jo Pugh, members of the Edi- Records Management ACA members are invited to attend the ACA torial and Publications boards, and Publishing Direc- A short business meeting (election of a new annual business meeting (7:00 – 8:00 pm) tor Teresa Brinati for an informal conversation about vice-chair and committee members and dis- and reception (8:00 – 9:30 pm) to learn about how you can contribute to the professional literature. cussion of 2007 session proposals) will be the Academy’s progress and future plans. Al- A light continental breakfast will be served. followed by a group discussion of the issues though there will be no charge for the reception, facing our profession in a networking time please help us plan for the event by indicating SAA Key Contacts Breakfast with fellow records managers. your intent to attend in the check-off box on the Registration Form. If you’re a nonmember Research Libraries Group Expo Hall Private Appointments and have questions about certification, please The RLG Roundtable will present new and con- If you’d like a special demonstration or some visit the ACA booth in the Exhibit Hall. tinuing RLG initiatives that benefit the archival “quiet time” with one of the exhibitors, be sure community, especially a new RLG web archiving to request a private appointment in the Expo initiative that will be rolled out soon. Partners Hall on Friday morning. The Hall will be closed from the Internet Archive will also be present. from 8:00 to 9:00 am for the Plenary Session.

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8:00 AM – 5:00 PM Government Records The Great Ideas! InfoExpo CAREER CENTER The section meeting will include the election of of- Walk the hallway to view your colleagues’ Great ﬁcers and a vote on changes to the section bylaws. Ideas! for Diversity Initiatives, Archives Week/ After the business meeting, there will be short 9:00 AM – 5:00 PM Month, and Disaster Planning and Recovery. presentations on issues of interest to government Thursday, August 3 & Friday, August 4 archivists and time to discuss other issues. 8:00 – 9:00 AM Wondering about your career options? Ready Manuscript Repositories Plenary Session II: Technology to make a move? Visit the Career Center to Brenda Gunn and Jim Cartwright discuss SAA President Richard Pearce-Moses address- consult with an advisor about your career “When Bad Things Happen to Good People.” es critical issues related to technology and the path or to meet with prospective employers. Presenters address their recent response to future of the archives/records profession in (See General Information, page 2, for more natural disasters, discussing communication this 70th SAA Presidential Address. information.) opportunities with various constituencies and how to develop effective networking strate- 9:00 – 11:00 AM Business Archives gies within the archival community. Capital Idea! Brunch in the Exhibit Hall The meeting will include a discussion of issues re- Stroll the Capitol Mall and enjoy a grand brunch lating to corporate archives and business records. Museum Archives with colleagues and industry partners. Standing topics include: election of ofﬁcers, ses- Following a social half hour, attendees will dis- sion proposals, and Section colloquium for 2007. cuss old business, current and future projects, 9:00 AM – 4:00 PM and 2007 session ideas. Agenda items are Capital Idea! Exhibit Hall Open College and University Archives due to the chair by August 17. Members will C&UA will elect a new chair and review the status receive the agenda in advance via the listserv 10:00 AM – 12:00 PM of changes to the “Guidelines for College and Uni- and at http://www.archivists.org/saagroups/ CoSA Annual Business Meeting versity Archives.” A panel discussion on faculty museum/index.htm. papers and current trends in academic archives NAGARA/CERIS Meeting will follow the business meeting. 12:15 – 2:15 PM The Committee for Electronic Records and Infor- Lunch on Your Own mation Systems (CERIS) provides guidance for CoSA Local Government Archives Task NAGARA members on electronic records issues. Force Meeting CERIS publishes Crossroads, an e-newsletter on electronic records concerns. At this meeting, which is open to all who are interested in electronic records, we will discuss committee makeup as VISIT THE CAPITAL IDEA! EXPO: well as current and proposed projects. THE PREMIER INTERNATIONAL ARCHIVES AND INFORMATION SAA Section Meetings TECHNOLOGY EXPOSITION Each of SAA’s 13 Sections will meet at DC 2006 to conduct business and share informa- The DC 2006 Expo Hall presents your best option. You must be an SAA member to belong portunity all year to learn about new products to a section. (For additional Section meetings, and services, ask questions, and share your see Friday, 12:15 – 2:15 pm.) perspectives with more than 75 of our “capital” Archivists of Religious Collections industry partners. Conduct business, network with colleagues, and enjoy Saturday brunch on Following a business meeting, join Gulf Coast our very own Capitol Mall. archivists of religious collections for a discussion of the havoc wreaked by Hurricane THURSDAY, 6:00 – 8:00 PM Katrina on paper records, photographs, and artifacts. Topics include collaborative recovery Capital Idea! Happy Hour (opening) and salvage efforts, lessons learned, and their application to future disaster planning. FRIDAY, 9:00 AM – 4:00 PM Private Appointments ...... 7:00 – 8:00 AM Capital Idea! Brunch ...... 9:00 – 11:00 AM Last Chance Exhibit Hall Break .....3:30 – 4:00 PM

22 REGISTER ONLINE AT www.archivists.org FRIDAY, AUGUST 4

SAA Section Meetings Reference, Access, and Outreach James Zalem Each of SAA’s 13 Sections will meet at DC Section members will hear about results of a Thomas Gale/Primary Source Microfilm 2006 to conduct business and share informa- survey on Archives Week programs held across Standards for microfilm enable us to create tion. You must be an SAA member to belong the United States and Canada. There will be a a product that is reliable for both legal and to a section. (For additional Section meetings, discussion of steps RAO may take for making preservation purposes. Digital imaging stan- see Friday, 10:00 am - Noon.) Archives Week/Month a national event. dards are available for equipment (ie, scan- ners) and image quality, yet little attempt has Acquisition and Appraisal Visual Materials been made to develop standards for microfilm Following a brief business meeting, the section A guest speaker will profile a D.C.-area image created from digital images. Vendors, users, program will feature a discussion of the chal- repository. The meeting will also include elec- and caretakers discuss the need for standards, lenges and opportunities inherent in acquiring tion of a Vice Chair, reports on working groups perhaps similar to those for traditional micro- the papers of contemporary lawyers and law and section activities, and an exhibit of mem- film, for this new “hybrid” microfilm process. firms, as seen from the professional perspec- ber-submitted visual materials publications. tives of archivists and scholars. 2:30 – 3:30 PM 403 Developing An Open-Source and Description Standards-Compliant Descriptive Beth Yakel presents on usability research 401 On the Road for Archival Outreach: Tool for Lone Arrangers and its impact on archival description, includ- The Circuit Rider Archivist ing her findings and suggestions for ways to Program in Georgia Chris Prom, Chair conduct usability research in repositories. This University of Illinois at Urbana-Champaign Elizabeth Barr, Chair follows the business meeting, committee up- Georgia Historical Records Advisory Board Scott Schwartz dates, 2007 session proposal discussion, and University of Illinois at Urbana-Champaign election of a new Vice Chair. Randall Gooden Clayton State University/Georgia Archives Deborra Richardson Electronic Records National Museum of American History Stiles Allen Estes Archives Center Following the business meeting – including Meriwether County Probate Court election of officers – Dr. Reagan Moore of the Pamela Coleman-Nye San Diego Supercomputer Center will give a Louise Garrett Phoenix Research and Designs Meriwether County Superior Court presentation entitled, “Building Preservation The University of Illinois has developed an Environments Using Data Grid Technologies.” The presenters highlight the Georgia Archives’ open-source tool that will allow archivists with We will also have time for discussion and up- Circuit Rider Archivist Program, a two-year few technological resources to build search- dates on other issues. endeavor funded by a grant from the NHPRC. able finding aid websites. The plug-and-play This pilot program places a traveling archivist system uses web forms for data input and Oral History at the disposal of local governments and his- builds its own searchable collections website, Library of Congress archivists will discuss intel- torical societies to advise them on archival and MARC records, and EAD files. In this jargon- lectual access to oral history and enthnographic records management issues, outreach, and free session, presenters explain how the sys- collections and digitization of recordings in the public service. The discussion reviews the tem was designed and how it evolved after it Archive of Folk Culture. Evolution of the LOC’s background of the project and describes how was tested by archivists at an established re- Veterans History Project online database and digi- it unfolded during 57 site visits. pository and a newly created church archives. tal collections will also be discussed.

Preservation 402 Developing Standards for Digitally 404 Considering the Source: Following the annual business meeting, a Created Microﬁlm Archivists and Educators FEMA representative will address on-the- Partner to Design an Innovative ground response to cultural resources affected Mary Beth Herkert, Chair Oregon State Archives Undergraduate Course in by Katrina, and a Heritage Preservation staffer Archival Research Methodology will review Heritage Health Index ﬁndings and John Grosso the Heritage Emergency National Task Force Image Graphics Carol Bowers, Chair response to the hurricanes. Also to be dis- Glenn Smith American Heritage Center, cussed: poster session and publications fair. Library of Virginia University of Wyoming “Undergraduates in the Archives: Archivists Demys- Roger Markham tify the Research Process” Kodak Document Products and Services

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Phil Roberts 406 Overcoming Another Obstacle: Committee on Slavery and Justice, charged to University of Wyoming, Documenting the History of a investigate Brown’s historical relationship with Department of History Community’s Disabled the transatlantic slave trade and to organize “Mining the Historical Record: The Importance of Pri- public programs exploring the complex histori- mary Source Research in Academic Achievement” Barbara Floyd, Chair cal, political, legal, and moral questions raised. Ward M Canaday Center for Special Collections, The chair of the Steering Committee, James Carol Bryant University of Toledo T. Campbell, Associate Professor of Ameri- University of Wyoming, College of Education can Civilization, Africana Studies and History, “The Joys of Discovery and Enhanced Understand- Kimberly Brownlee speaks on the committee’s work and its expe- ing: Educators and Archivists Give Students the Ward M Canaday Center for Special Collections, riences working with archives. Keys to Research Mastery” University of Toledo This session focuses on the University of Toledo’s Rick Ewig American Heritage Center, Regional Disability History Archive Project, a three- 408 Public Records in the Electronic Age University of Wyoming year effort to document the history of northwest Ohio’s disabled. Speakers discuss the impetus for Adam Jansen, Chair “Looking Beyond the Textbook: Archivists as Innova- the project, its relationship to the university’s cur- Washington State Archives tors in Primary Source Education” riculum and community engagement initiatives, Stewart McKee Archivists in the university setting often work and its successes and challenges. Highlighted Microsoft Corporation with students with limited research skills, who are issues inherent in documenting disability as Michael Miler, Commentator become easily overwhelmed when given well as the significance of such projects to the ASRC Management Services assignments requiring substantial primary emerging field of disability history. research in archival collections. University of Public records in an electronic form need to Wyoming archivists and educators provide be accumulated, preserved, and made acces- strategies for restructuring existing resources 407 Brown University Steering sible to the public. Speakers discuss how the to create an innovative, multidisciplinary course Committee on Slavery and Justice Washington State Archives collected records that will provide students with an introduction from 39 separate county recording systems Holly Snyder, Chair and created a standard method for the pub- to archival administration, public history, and Brown University primary research methodologies necessary to lic to access these records online. They also utilize archival collections effectively. James T Campbell review how to enable greater access to elec- Brown University tronic public records from multiple sources “Navigating the Past: A University Confronts Its Histori- and some of the initiatives that will shape how 405 Uncovering the Hidden: cal Relationship to Slavery and the Slave Trade” archivists work over the next five years. Finding GLBTQ Resources in Archives and Libraries In 2004, Brown University President Ruth Sim- mons announced the appointment of a Steering 409 Putting Primary Sources to Music: Christine Weideman, Chair The Thomas Hampson Teacher Manuscripts and Archives, Institute Yale University Library Friday, August 4 Mary Caldera 6:00 – 7:00 PM Cheryl Lederle-Ensign, Chair Manuscripts and Archives, Library of Congress Yale University Library SAA AWARDS CEREMONY: Stephanie Poxon The speakers report on the work of archivists, HONOR THY COLLEAGUES Library of Congress librarians, and faculty members to enhance the Stephen Wesson The SAA Awards Ceremony celebrates the visibility of Yale University Library’s primary and Library of Congress accomplishments of SAA members and secondary sources documenting Gay, Lesbian, friends of the archives profession. Join your Library of Congress staff members developed sup- Bisexual, Transgender, and Queer history and colleagues in this opportunity to learn about porting materials and an institute for teachers to culture. The development, definition, and ap- innovative projects and publications, applaud use primary sources focusing on American music plication of search strategies, bibliographic tools, young members of the profession receiving and poetry in conjunction with the Song of America and a special catalog record tag are explored, as their first honors, and hear embarrassing de- tour. The speakers discuss the genesis of the proj- well as their applicability for use throughout the tails about new Fellows! The chances are bet- ect, as well as the development of the institute and archives and library professions. ter than you think that someone you know is collateral materials. Attendees may participate in among those being recognized. Please show an activity from the institute. The presenters also your support! offer suggestions to other institutions on replicating this program with their own collections.

24 REGISTER ONLINE AT www.archivists.org FRIDAY, AUGUST 4

410 Use It Or Lose It: 502 Measuring Performance in Speakers examine the shifting roles and responsi- Preserving Your Digital Documents Archival Repositories bilities for librarians, archivists, records managers, and information technologists as they participate Robert Spindler, Chair William Joyce, Chair in initiatives (such as the Library of Congress Arizona State University Libraries Pennsylvania State University National Digital Information Infrastructure Preser- Learn the eight fundamental challenges to pre- Tracey Berezansky vation Program [NDIIPP]) that work to develop serving any digital content and nine simple strate- Alabama Department of Archives and History sustainable strategies for collecting, managing, gies you can employ to increase the likelihood “CoSA’s Performance Measures and preserving digital content. The panelists, for survival of your digital products at work or for State Archives” who represent a variety of institutional perspec- at home. Spindler provides a basic orientation tives, suggest ways in which the spectrum of Elizabeth Yakel to digital preservation concepts directed at a lay information professionals can better collaborate University of Michigan, School of Information audience and a model presentation for archivists to achieve shared goals. “Archival Metrics in College and University Archives who wish to promote digital preservation among and Special Collections” document creators. Cherie Cook 3:30 – 4:00 PM American Association for “Last Chance” Exhibit Hall Break State and Local History “AASLH’s Performance Management for History 4:00 – 5:30 PM Museums Program” 501 Sex, Lies, and Audiotape: Richard Cameron, Commentator Documenting Fallen Politicians National Historical Publications and Records Commission Eunice DiBella, Chair Connecticut State Library Over the years, the archival profession has tried to develop standards for evaluating programs. The Snow blankets the Pension Office (now the National Building Museum) Mollie Keller speakers focus on three current projects to de- in January 1930. Courtesy of Washingtoniana Division, DC Public Library. City of Bridgeport Department of fine performance measures for specific kinds of Archives and Records archival functions or historical repositories. They 504 The Raisins of Wrath: “Bridgeport Before and After the Fall” describe their work and how they expect it to be Ethics and the Business Archivist Mark Jones used. The chair and commentator draw on their Jac Treanor, Chair Connecticut State Library experience to suggest whether and how these Archdiocese of Chicago “The Public’s Right to Know: Records of Gov John G projects may be leading us collectively toward a Philip Mooney Rowland and the House Select Committee of Inquiry” common set of measures. Coca-Cola Company Betsy Pittman “Ethics in the Business Archives: Thomas J Dodd Research Center, 503 New Challenges in Collaboration: An Unsupportable Notion?” University of Connecticut Library and Archival Perspectives Andrew V Abela “Negotiating the Restricted Collection” on Digital Content Management Department of Business and Economics, Investigations, indictments, and incarcerations and Preservation The Catholic University of America of elected officials present wide-ranging politi- Bill LeFurgy, Chair The “Sun Mad Raisins” poster featured on the cal and practical difficulties, not the least of Library of Congress, cover of The American Archivist has spurred which is: What about their records? Using Office of Strategic Initiatives controversy and debate. Professor Richard Connecticut as a case in point, the speak- Cox defended the cover, questioning whether ers illuminate the expected and unexpected Joanne Kaczmarek University of Illinois at Urbana-Champaign corporate archivists in a corporate environ- problems that arise when public officials go ment could adhere to any sense of profession- bad. This session is especially useful for gov- Julie Schwartz al ethics or mission. To provide context to the Connecticut State Library ernment records administrators and archivists debate, a noted business ethicist and archival and anyone who is responsible for political Steve Morris ethicist explore the nexus of business and the collections. North Carolina State University archival profession, challenging Cox’s view Nancy Kunde and addressing the ethical responsibilities of University of Wisconsin, Madison all archivists. Sue Lewis University of Illinois at Urbana-Champaign 25 FRIDAY, AUGUST 4

505 Vital Records: The Importance of National Archives and Records Friday, August 4 Administrations in Governance 7:15 – 9:30 PM and Civil Society Trudy Huskamp Peterson, CA, Chair Independent Consultant Michael Hoyle Independent Consultant “Archives and Records Management and Non-Liter- ate Governance in the Asia Pacific” ALL-ATTENDEE RECEPTION: J Thomas Converse THE NATIONAL MUSEUM OF AMERICAN HISTORY InterAmerican Development Bank For more than 40 years the Smithsonian’s National Museum of American History has worked to “Record Keeping and Governmental Reform” preserve and display the memories and experiences of the American people. Sarah Demb International Records Management Trust With more than 3 million objects in its care – from Dorothy’s ruby slippers and Mister Rogers’ sweater to the Star-Spangled Banner and the Woolworth lunch counter from segregation-era “National Archives and Records Administration Greensboro, NC – the Museum provides the public with a strong sense of the American iden- Services as Facilitators of Civil Society” tity through exhibitions and programs that look at the major themes of our national experience. Panelists discuss the crucial role that national archives and records administrations play in sup- Now the Museum graciously opens its doors to DC 2006 attendees – groupies if ever there were! porting citizens’ basic human rights, entitlements, Please use the Registration Form to indicate number of tickets so that we can plan ahead. and services in developing nations. Speakers Free to conference registrants; $35 for guests; $10 for children 12 and under. consider the impact of national archives and records management on anti-corruption initiatives, transparency movements, and governance initia- University of Washington to review materials in 508 Future Shock: Saving the Signals tives in Africa, Asia Pacific, and the Caribbean. the Henry Jackson papers, the speakers address of Audiovisual Records handling classified records found in the papers of high-ranking government officials, dealing with Charles Kolb, Chair 506 Caught with Our Classifieds requests from federal agencies to review them, National Endowment for the Humanities Showing: Learning from the and managing media inquiries. Steve Weiss CIA-Led Review of the Henry M University of North Carolina at Chapel Hill Jackson Papers at the University “Preserving Audio Collections on African American of Washington 507 Ethnographic Collections: Culture” Description and Access Carla Rickerson, Chair Virginia Danielson University of Washington Libraries Margaret Kruesi, Chair Harvard University “Introduction, Background, and Lessons Learned” American Folklife Center, Library of Congress “Research and Development for Best Practices to Preserve Analog Audio with Digital Reformatting” Harry Cooper Stephanie Smith Center for Folklife and Cultural Heritage, Information Management Services, Joanne Rudof Central Intelligence Agency Smithsonian Institution Fortunoff Video Archive for Holocaust “The Work of the CIA in Reviewing Classified Docu- Catherine Hiebert Kerst Testimonies ments in Archival Repositories” American Folklife Center, Library of Congress “Preserving Oral Histories in the Fortunoff Video Archive for Holocaust Testimonies” J William Leonard Cataloging standards have been developed for National Archives and Records Administration the varied formats found in ethnographic collec- The challenge of preserving the intellectual con- “What to Do When Encountering Classified Docu- tions, but they primarily accommodate published tent of a variety of analog sound recording and ments in Collections” motion pictures and sound recordings rather video formats is being engaged by new research than field recordings and documentation. Panel and development projects and recent implemen- This session focuses on the management of clas- members discuss use of a Digital Asset Man- tation projects funded by NEH. Panelists present sified documents in non-federal repositories as agement (DAM) system for ethnographic photo- examples of reformatting projects and discuss the speakers provoke discussion about balancing graphs; MARC 21 for multi-format collections; theoretical and practical best practices. Among national security with open access to information. implementing DACS; and improving subject ac- the topics considered in this open forum are the Based on a CIA-led visit by federal officials to the cess with the Ethnographic Thesaurus (ET). efficacy of external hard drives, compressed stor- 26 REGISTER ONLINE AT www.archivists.org FRIDAY, AUGUST 4 – SATURDAY, AUGUST 5 age, optical discs, laser discs, digital audio tape, and of collecting the past online. The discussion “Managing the Secret: The Case of Surveillance and audio extraction by laser. includes reflections on the September 11 Digital Files in Puerto Rico” Archive and the new Hurricane Digital Memory David M Pilcher Bank, which collects stories, images, and other Mississippi Department of Archives and History 509 Archivists and Enterprise digital material related to hurricanes Katrina, Rita, Architecture “The Mississippi State Sovereignty and Wilma. Commission Files” Charles Arp, Chair Battelle Memorial Institute 6:00 – 7:00 PM Ellen Zazzarino “Enterprise Architecture and Archives: SAA Awards Ceremony Denver Public Library Corporate Perspective” “Denver Police Department Intelligence Bureau Files 7:15 – 9:30 PM or As Exposed the Denver Spy Files” Christopher (Cal) Lee University of North Carolina, All-Attendee Reception at the National The USA PATRIOT Act grabs headlines, but state School of Information and Library Science Museum of American History and local governments have a long history of co- “Enterprise Architecture and Archives: State vert surveillance of law-abiding citizens. Manag- Government Context” ing the records of such surveillance challenges SATURDAY, AUGUST 5 archivists in a number of ways. The speakers dis- Doug Robinson cuss access and privacy; retention periods and National Association of State Chief 7:00 AM – 3:00 PM appraisal; the role of archival records in curtailing Information Officers (NASCIO) Registration Open future agency abuses; maintaining unique docu- “The Basics of Enterprise Architecture: mentation that was illegally obtained; and agency What Archivists Need to Know” 7:00 – 10:00 AM relationships — all from real-life experience. Philip Bantin SAA Bookstore Open Indiana University 8:00 AM – 5:00 PM 602 A Web Crawl… Is Not a Web “Enterprise Architecture in the University” Crawl… Is Not a Web Crawl: The Great Ideas! InfoExpo Enterprise Architecture (EA) sets standards Building an Archive of Walk the hallway to view your colleagues’ Great for efficient implementation and management Government Websites Ideas! for Diversity Initiatives, Archives Week/ of business, data, and technology practices Month, and Disaster Planning and Recovery. Mark Conrad, Chair across an organization. EA is now mandated National Archives and Records Administration by law in many government agencies and is 8:00 – 9:00 AM spreading rapidly in private industry. It can act Mark Myers as a blueprint for development, improve shar- Plenary Session III: Kentucky Department for Libraries and Archives ing of and access to information, and reduce Disaster Preparedness and Recovery “Archiving Websites in Kentucky” NAGARA President Tim Slavin leads this ses- complexity. In order to ensure that records Kelly Eubank retention requirements are included, archivists sion on the tough issues associated with Disas- ter Preparedness and Recovery, as US Archivist North Carolina State Archives and records managers should be a part of any “Yes, We are Crazy: Cooperative Efforts Between organization’s EA team. Allen Weinstein and a guest speaker with hands- on experience discuss lessons learned in the the North Carolina State Archives and State” wake of the 2005 Gulf Coast hurricanes. Patricia Cruse 510 Archives Seminar: Possibilities California Digital Library and Problems of Digital History 9:30 – 11:00 AM “CDL’s Web Archiving Service: A Model for Collect- and Digital Collections 601 Watching the Watchers: ing Government and Political Information” Roy Rosenzweig Surveillance Files in Public Archives Judith Cobb Center for History and New Media, Terry Baxter, Chair Online Computer Library Center (OCLC) George Mason University Multnomah County (Oregon) Records Program “Managing Web Content with Archival Practices” Dan Cohen Diana Banning Preserving web-based information has become Center for History and New Media, City of Portland Archives an important topic for archivists and records ad- George Mason University “Wherever They Assembled, Someone Was Watch- ministrators. This session introduces tools that The co-authors of Digital History: A Guide to ing: The City of Portland’s Police Intelligence Files” are under development or already in use. Speak- Gathering, Preserving, and Presenting the Past ers address both the technical and non-technical Joel Blanco-Rivera on the Web lead a discussion of their book and, aspects of developing a successful project. My- Sistema Universitario Ana G. Méndez, in particular, the possibilities of digital history ers and Eubank share their institutions’ experienc- Universidad del Este

27 SATURDAY, AUGUST 5 es with different methods to capture information 605 Graduate Student Paper Session A new job often brings new challenges. When from state government websites. Cruse and Cobb that job change involves a different institutional discuss their institutions’ efforts to develop tools Erik Moore, Chair setting, the transition may be even more chal- for web capture and preservation. University of Minnesota lenging. Current private sector archivists high- Alexis Marks light their transition to the private sector from School of Library and Information Studies, academia and government. They discuss how 603 Cultural Content Online: Criteria University of Wisconsin-Madison they adjusted to their new institutional culture for Choosing Digitization Projects “Indispensable Resources: Archives Meeting the and, in their experience, how specific archival Jean-Stéphen Piché, Chair Research Needs of 6th- to 12th-Grade Students practices in the private sector are similar to Library and Archives Canada Through Integrated Programming” and different from those in the public sector. “Cultural Content Online: Who Sets the Agenda?” Victor Burgett Martha Crawley Department of History, 607 CoSA Incubator Session: Institute of Museum and Library Services Western Washington University Local Government Records “Choosing Online Content in Context: An IMLS “The Powerful Photograph: Transcending Roy Tryon, Chair Perspective” the Traditional Roles of Photographic Images in the Archives Through an Increased Understanding South Carolina Department Bernard Reilly of Non-linear Knowledge Transmission” of Archives and History The Center for Research Libraries David LaCrone Kaye Lanning Minchew This session explores the myriad reasons for School of Information, University of Michigan Troup County (Georgia) Archives making choices of what to digitize. With tech- “Making Music: Alan Lomax, Mediation, and the Archive” This session will be an open forum on the is- nology less of an issue, what are the criteria sues being considered during CoSA’s NHPRC- Selected from many strong proposals, these used to make the digitization choices that re- funded grant project, “Closer to Home: Archi- graduate student papers represent diverse sult in cultural content online? Who is calling val Programs for Local Government Records.” research interests and methods. Marks dis- the shots? What input and influence do fund- The project task force is analyzing current con- cusses how archives may collaborate to offer ing organizations, archivists, librarians, records ditions to determine what services, standards, innovative outreach programs to support Na- managers, and users have? Are traditional and funding strategies would best ensure the tional History Day. Burgett recommends ways appraisal values shifting as a result? Will the long-term preservation of and access to local in which to appreciate and interpret various record we leave for posterity be representative government records. Task force members layers of knowledge in photographs. And La- of the times in which we live? welcome this opportunity to hear opinions, in- Crone considers issues in describing the medi- sights, and suggestions from all attendees and ating influence of Alan Lomax, who recorded to discuss next steps. 604 Finding Aids: The Next Generation African American musicians for the Archives Dharma Akmon, Chair of Folk Song. JSTOR 608 Archives Seminar: Managing Archives in a Time of Change Peter Van Garderen 606 Public vs Private Sectors: Doctoral Candidate, University of Amsterdam Adapting to the Private Sector Michael J Kurtz, Chair National Archives and Records Administration Merrilee Proffitt Sarah A Polirer, Chair Research Libraries Group CIGNA Issues of management and leadership affect James Sweeney the institutions of society, including archives Susan Ginter Watson and manuscript repositories. This seminar fo- University of Michigan Kraft Foods Inc cuses on the issues of leadership and the un- This session examines the finding aid as a “A New Twist on Archival Practice: From Govern- derstanding of organizational complexity and documentary genre and considers how it may ment to Academic to Corporate Archives Setting” relationships as key factors in successfully evolve in terms of both design and functional- Thomas D Norris managing during a time of turmoil and change. ity. The speakers explore recent online trends United States Tennis Association Inc From the organizational perspective, discus- and technologies that might benefit next-gen- “A Whole New Ballgame: Making the Transition sion focuses on change factors; building in- eration finding aids, specifically their potential from Government to Corporate Archivist” ternal and external relationships; and viewing to become much more interactive and aligned organizational complexity as the paradigm for with researchers’ work practices. Join us for Bruce H Bruemmer management. what is sure to spark a dialogue about the Cargill Incorporated challenges and opportunities of more collab- “Scrutinizing Common Archival Practices: Tradi- orative access tools. tional Practices in the Corporate Setting”

28 REGISTER ONLINE AT www.archivists.org SATURDAY, AUGUST 5

609 Not Just A City: 610 Must the Show Go On? Managing Lee Hampton Recapturing the History Digital Records of Visual and Per- Amistad Research Center, Tulane University and Culture of New Orleans forming Art Organizations “Katrina’s Impact on Storage Facilities and FEMA’s Response” Kerrie Cotton Williams, Chair Yvette Hackett, Chair Auburn Avenue Research Library on African Library and Archives Canada What was the impact of Hurricanes Katrina American History and Culture “Draft Guidelines for Creators of Digital Art” and Rita on archival collections in Mississippi and Louisiana? Representatives of three re- Bruce Raeburn Brent Lee positories present their perspectives and expe- Hogan Jazz Archive, Tulane University University of Windsor riences, detailing their roles in supporting the Alfred Lemmon “The Concept of Authenticity in the Arts and Its recovery of local government records, historic Historic New Orleans Collection Impact on the Maintenance of Its Records” sites, and private sector records; executing a Join the panelists for a dialogue among peo- Jessica Bushey disaster plan by calling in a national vendor ple who work in various areas of life, history, Professional Photographer and shipping materials for freeze drying; and and culture of New Orleans. The dialogue is “Digital Photography: Creation and Maintenance managing a storage facility on lower ground framed around issues of visibility and invis- Issues and Solutions” and inaccessible for several days. ibility in New Orleans pre- and post-Hurricane The speakers present InterPARES 2 findings Katrina. How was New Orleans culture cap- relating to digital material produced in the 702 Beyond the Memorandum of tured and how will it be re-defined as the city course of artistic activities. Beginning with a Agreement: Working Out the is rebuilt? How does the displacement of the discussion of the concept of authenticity in the Nuts and Bolts of Collaboration invisible who created a cultural foundation of arts and its implications for the creation and this city affect the re-infusion of culture into maintenance of both the works of art and the David Richards, Chair the streets and buildings and institutions that Missouri State University related records, the session proceeds through are now vacant? Who do we as cultural custo- the findings of a survey conducted among digi- Pat Michaelis dians turn to bring life back to this place? tal photographers and a discussion of guide- Kansas State Historical Society lines for creators of digital art. Jelain Chubb Missouri State Archives Saturday, August 5 11:15 AM – 12:30 PM Laura Helton 11:15 AM – 12:30 PM Lunch on Your Own University of Southern Mississippi SAA Annual Membership Meeting Collaborative projects often encounter prob- SAA ANNUAL lems not anticipated by the memorandum of MEMBERSHIP MEETING 12:30 – 2:00 PM agreement among stakeholders. Budget cuts, 701 What I Did Last Summer: project delays, politics, project management Grab a sandwich in the deli and join us for The 2005 Hurricanes’ Impact issues, staffing, differing policies and philoso- the SAA Annual Membership Meeting. All on Archives, Libraries, Museums phies concerning preservation and access, members are welcome to attend the meet- and institutional priorities can challenge the Tom Clareson, Chair ing, which features reports by the officers success of collaborative programs. Panelists PALINET and executive director and other business provide advice and examples for overcoming brought before the membership. SAA By- Julia Marks Young these challenges while balancing the interests laws stipulate that any resolutions brought Mississippi Department of Archives and History of each stakeholder with those of the overall before the business meeting for action must “The Mississippi Public Record Sector: How Many project. Government agencies, universities, be submitted to the Council Resolutions Offices Were Hit, The State Archives Role in Back- and private organizations are represented in Committee no later than noon of the day ing Up Local Governments, and the Impact on this session. preceding the Meeting (ie, noon on Friday, the General Public Where Their Records Were Unavailable” August 4). The 2006 Council Resolutions 703 Everyone’s Doing It: Committee members are Ben Primer, Carla Ann Wakefield What Blogs Mean for Archivists Summers, and Sheryl Williams. Resolu- New Orleans Notarial Archives in the 21st Century tions from the floor may be considered by “Suddenly Homeless: Impact and Recovery of the majority vote. For more information, see Notarial Archives in New Orleans.” Kathleen Burns, Chair http://www.archivists.org/governance/ Beinecke Rare Book and Manuscript Library, handbook/section1.asp. Yale University

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Catherine O’Sullivan of manuscripts, university records, govern- American Civil Liberties Union ment records, and moving images. After pre- Saturday, August 5 “Diaries, Online Diaries, and the Future Loss to sentations, panelists lead an open discussion, 6:30 – 10:00 PM Archives, Or Blogs and the Blogging Bloggers weighing the good and bad of adopting DACS Who Blog Them” as a content standard for finding aids. CLOSING PARTY: Bill Landis “CHESAPEAKE BAY” University of California 705 Intelligence Reform and Terror- BBQ BEACH BASH “Blogs as Personal Electronic Records: Issues in ism Prevention Act of 2004: The Appraisal, Description, and Preservation” Impact of Federal Regulations Well, okay, it’s not actually the Chesa- Jessamyn West and Standards for the Issuance peake Bay, but the Hilton poolside will www.librarian.net of Birth Certificates, Drivers’ Li- be transformed as we pay homage to “Capturing Collaborative Information: News, Blogs, censes, and Social Security Cards the US sailing capital with our very own Librarians, and You” on Historical Researchers, Local “Build a Boat and Hope It Floats and State Governments, and the Regatta”! You’ll enjoy backyard BBQ Blogs have become increasingly visible as a General Public favorites, a terrific live band (limber up mainstream mode of expression, employed for your limbo moves), and exciting team Paul R Bergeron, Chair by everyone from journalists and politicians competition. Hawaiian shirts welcome. City Clerk, Nashua, New Hampshire to writers, academics, and the teenager next Food, soft drinks, and boat-building materi- door. This session explores the function of Delton Atkinson als are included in the ticket price; cash blogs in modern society, their anticipated use Division of Vital Statistics, bar available. (Additional fee of $30 for as documentation, and related appraisal, de- CDC/National Center for Health Statistics members/$40 for nonmembers; see scription, and preservation issues. A portion of Garland Land Registration Form.) the session highlights ideas for ways in which Executive Director, National Association for archives themselves might utilize blogs for out- Public Health Statistics and Information reach, service enhancement, and more. April Hagins Ralph J Crandall Massachusetts Historical Society Executive Director Emeritus, New England “Building Community, Preserving Documents, and 704 Marriage of Convenience or Shot- Historic Genealogical Society Sharing Information: A Three-Sided Approach to gun Wedding? Applying DACS to Access and Preservation of Historic Family Trea- Finding Aids Congress is requiring new regulations controlling drivers’ licenses, identification cards, birth certifi- sures Through Public Outreach” Michael Rush, Chair cates, and Social Security cards. The Secretary of Cynthia Ghering Beinecke Rare Book and Manuscript Library, the US Department of Health and Human Servic- Ohio Historical Society Yale University es (DHHS) must ensure the integrity and security “Preserving Family Legacies: The Family Reunion of such records. This will likely lead to consoli- Prudence Backman Program at OHS” dation of birth registrars and added restrictions New York State Archives on access by researchers. Panelists examine the “Archives” may never become a household word, Kate Bowers regulations and look at the obstacles they may but it will resonate with people if they connect to it Harvard University Archives create for users of health statistics, genealogists, personally. Making archives relevant to people’s experience can be a significant step for reposito- Lynn Holdzkom and historical researchers. ries to take in building public awareness and ap- Manuscripts Department, preciation of the myriad of services and programs University of North Carolina at Chapel Hill 706 Family Ties: Connecting they offer. Learn how three innovative programs Andrea Leigh Individuals to Archives have successfully fostered connections between UCLA Film and Television Archive individuals and archives by focusing outreach on Judy Hohmann, Chair Daniel Santamaria such familiar concepts as reunions and preserv- New York State Archives Seeley G Mudd Manuscript Library, ing family treasures. Princeton University April Norris School of Information, American repositories face the challenge University of Texas at Austin 707 New Archival Collaborations Between of adopting Describing Archives: A Content “To the Rescue: The SAA-UT Student Chapter and Traditional Government Archives and Standard (DACS), the first national content Austin History Center Archives Clinic” Academic Data Archives standard for finding aids in the United States.

The presenters discuss their experiences with Sharon G Thibodeau, Chair applying DACS to ﬁnding aids for collections National Archives and Records Administration

30 REGISTER ONLINE AT www.archivists.org SATURDAY, AUGUST 5

Peter Granda 709 Native American Protocols for Organizations in all sectors and of all sizes face Inter-University Consortium American Libraries, Archives, and electronic records issues needing attention for Political and Social Research Information Services now—before records are lost. This session de- David Horrocks tails how the Aerospace Corporation, the Inter- Karen J Underhill, Chair Gerald R Ford Presidential Library national Mission Board, and the New York State Cline Library, Northern Arizona University Archives addressed three issues (preservation Marc Maynard “Best Practices in Caring for Native American and accessibility of existing archival electronic re- The Roper Center for Public Opinion Research, Collections Held in Non-tribal Institutions” cords, standardization of electronic archiving and University of Connecticut Stewart B Koyiyumptewa records management to facilitate sharing, and e- Michael R Carlson The Hopi Cultural Preservation Office mail management). The speakers emphasize the National Archives and Records Administration “Toward Joint Stewardship: Native American Per- practical needs and considerations driving plan- “Born digital” records and data are of major spectives on Tribal Materials” ning and implementation. importance to both traditional government ar- Sheree Bonaparte chives and academic data archives. How can 2:15 – 3:45 PM Saint Regis Mohawk Tribe these two types of archives collaborate to as- “Critical Issues for Archives with Native American 801 How We’d Like to Spend Next sure proper preservation of such materials and Collections” Summer: The Type of Actions We their continued access to researchers? Panel- Should Take to Deal with Regional ists discuss examples of such cooperation and Hundreds of organizations hold archival collec- Disasters in the Future offer generic recommendations about sharing tions that document Native American lifeways, archival expertise in the areas of records but non-Indian archivists often lack training in the Patricia Morris, Chair appraisal, digital preservation, descriptive nuances of caring for such collections. Several University of Colorado at Boulder standards, and user services. professional organizations have revised ethical H T Holmes codes to include cultural sensitivity and respect. Mississippi Department of Archives and History However, a common framework of ethical “best “Making the Case for More Effective Regional 708 What Makes a Good Leader? practices” for handling Native American collec- Disaster Planning” For Libraries? For Archives? tions will benefit archives, tribal communities, and For Museums? scholars alike. The speakers share draft proto- Randy Silverman Marriott Library, University of Utah Susan Malbin, Chair cols developed by a group of tribal, First Nations, and Indigenous archivists. “Teams of Conservators’ Response to Institute of Museum and Library Services Regional Disasters” Michael J Fox Hilary Kaplan Minnesota Historical Society 710 We Did It and So Can You: Tackling National Archives and Records Administration Lesley Boughton Electronic Records Issues “Poised and Prepped: Not Too Much, Not Too Little” Wyoming State Library Rosemary Pleva Flynn, Chair Hurricanes Katrina and Rita provided impetus Stephanie A Stebich Energy and Environmental Research Center, for discussions of greater coordination among Tacoma Art Museum University of North Dakota institutions, but will the discussions result in While archives, libraries, and museums func- “What You Can Do Now to Address Your Electronic substantial changes in our emergency response tion in seemingly separate communities, they Records Issues” when the next regional disaster occurs? Speak- share common purposes and face common Bonita S Smith ers outline their ideas for dealing with the prob- challenges. Changes in technology, finance The Aerospace Corporation lems that are unique to these events. Their sug- and governance mean all cultural heritage “The Aerospace Corporation Digital Archives Con- gestions could lead to specific projects in disaster institutions need more skills than they did in version” preparedness pre-planning and the coordinated the 20th Century. Do they include: technical development of approaches to response better know-how? Management expertise? People- Bonita L Weddle suited to large natural disasters. to-people skills? Outreach? Being a com- New York State Archives munity ‘player’? How important is each skill? “The New York State Experience” 802 Managing Change in the Archives Speakers discuss differences between the Edith M Jeter three types of institutions and particular char- International Mission Board Lisa D Allen, Chair acteristics needed specifically for each. “E-mail Capture at the International American Systems Corporation, National Ar- Mission Board” chives and Records Administration Fynnette Eaton National Archives and Records Administration

31 SATURDAY, AUGUST 5

Suzanna Long Karen Anderson Sharon Fawcett Department of Marketing and Management, Edith Cowan and Mid Sweden Universities Office of Presidential Libraries Missouri Southern State University Marcel Caya National Archives and Records Administration “The Logistics of Change: The Impact of Human University of Quebec at Montreal The presenters attempt to bridge gaps be- Factors on Technology-Driven Change tween archivists, museum curators, and librar- Management” Patricia Whatley University of Dundee, Scotland ians from the perspectives of an archivist in Peter Gottlieb a combined museum/archives/library setting, Archival education programs struggle to bal- State Historical Society of Wisconsin an art museum registrar who has evolved into ance traditional archival principles with the “Turning Outward: Marketing Approaches to Archi- the museum’s archivist, and an archivist in challenges of constantly changing informa- val Change” the Office of Presidential Libraries. They dis- tion technologies. The effects of globalization, cuss various approaches to traditional archival All archival institutions face internal and ex- easier communications, and more frequent in- functions (such as description, appraisal, col- ternal changes that are consuming increasing ternational professional meetings combine to lections management, exhibit preparation, and shares of available resources. They are driven offer increased access to new knowledge and educational outreach) and their experiences by new technologies, budget pressures, and online forums that define archival education reaching common ground among the three emerging expectations of others. The most re- beyond national and institutional borders. In professions. sourceful responses demand active leadership, this panel discussion, archival educators from communication, education and commitment, several countries consider and compare how with attention to mission, staff, institutional these changes and challenges are being met 805 Dusting Off the Crystal Ball: cultures, and business operations. Three in archival studies curricula. Future Directions for Special speakers present their experiences and per- Collections in Research Libraries spectives on change management in a variety of archival settings, with an emphasis on the 804 Ties That Bind or a Different Jackie Dooley, Chair opportunities presented by change. Worldview? The Intersection of University of California, Irvine Archives, Museums, and Libraries Donna McCrea University of Montana-Missoula 803 The Next Generation of Archivists: Anthony Reed, Chair What Should They Know? Frederick Law Olmsted National Historic Site Susan Nutter International Perspectives Leah Prescott North Carolina State University on Archival Education Mystic Seaport, GW Blunt White Library Richard Szary “Finding Common Ground: Navigating the Informa- Yale University Susan Davis, Chair tion World View of Museum, Library, and Archive Using a panel discussion format, this session College of Information Studies, in One Institutional Setting” University of Maryland explores key issues affecting the future of spe- Susan von Salis cial collections and archives within research Hans Scheurkogel Harvard University Art Museums libraries. These include the need for efficient Archiefschool Amsterdam processing norms and other scalable means of providing effective service, addressing new service expectations of our audiences, developing the capacity to manage born-digital materials, and improving integration with the broader institutional environment. The panelists represent differing perspectives in terms of their experience, institutional setting, and generational expectations.

806 No Government Is an Island: Interactions Between NGOs and the Government Tanya Zanish-Belcher, Chair Iowa State University

The Lincoln Memorial, circa 1920. Courtesy of The Library of Virginia.

32 REGISTER ONLINE AT www.archivists.org SATURDAY, AUGUST 5

Danelle Moon 808 Providing Access, Maintaining Incorporating essential preservation metadata San Jose State University Privacy: The Challenge of and storing digital assets in a trusted digital “Treading Water in a Sea of Male Politicians: Administering Health Care repository are critical components in doing Women’s Organizations and Lobby Activities in Records Under HIPAA digital preservation well. Targeted at archi- Historical Perspective” vists engaged in digital projects, this session Lesley W Brunet, CA, Chair explores these components in detail by ex- Susan Robbins Watson Historical Resources Center, plaining the recently published PREMIS Data Hazel Braugh Records Center and Archives, University of Texas Dictionary, describing a methodology for certi- American Red Cross M D Anderson Cancer Center fying trusted digital repositories, and consider- “American Red Cross Clubmobiles: Nancy McCall ing how government archives might utilize that Side by Side with Our GIs” Alan Mason Chesney Medical Archives, methodology to certify their digital records Sarah Keen Johns Hopkins Medical Institutions programs. Come learn about these important, Cornell University Stephen E Novak emerging digital preservation standards. “The Politics of Petticoats: The American Home Augustus C Long Health Sciences Library, Economics Association and National Standards for Columbia University Medical Center Textile Fabrics” 810 Getting the Stuff: Challenges and Timothy L Pennycuff Victories of Archival Fieldwork From lobbyists to stakeholders to volunteers, Lister Hill Library of the Health Sciences, the United States government interacts with a University of Alabama at Birmingham Sheryl Williams, Chair number of civilian constituencies. The speak- University of Kansas The Privacy Rule of the Health Insurance Por- ers explore how the records of non-govern- Michael Flug mental groups can be used to study the cre- tability and Accountability Act (1996) has profoundly affected administration of archival Chicago Public Library-Woodson Regional ation and administration of government policy. Library They look at the activities of women’s orga- health care records since its implementation Ruth Bayhylle nizations such as the Women’s International in 2003. Varying legal interpretations of am- UCLA Graduate School of Education and League for Peace and Freedom, the National biguities in the Privacy Rule have resulted in Information Studies Women’s Party, the American Red Cross, and a lack of uniformity in the administration of the American Home Economics Association. archival records with protected health informa- Helmut M Knies tion. Panelists discuss interpretations of the Wisconsin State Historical Society Privacy Rule imposed at their respective insti- Successful archival fieldwork is essential to 807 Archives Seminar: tutions and the implications for processing, ac- many archival programs, yet many archivists Archives for Justice cess, and use of documents with PHI. are ill prepared to assume responsibility in this David Wallace, Chair area. Donor relations, contract negotiations, Catholic University of America 809 Emerging Digital Preservation and fieldwork methodology often fall into the “learn by the seat of your pants” category. Anthea Josias Standards: Certification of Trusted Through this panel discussion, experienced Nelson Mandela Foundation Digital Repositories and PREMIS field archivists, with different constituen- Verne S Harris Steve Dalton, Chair cies, share their strategies for effective field- Nelson Mandela Foundation Boston College work, compare donor relations within specific Archivists and records managers position Nancy Y McGovern communities, and explore the connections themselves as neutral custodians of organi- Cornell University Library between fieldwork, outreach, and collection zational and social memory, detached from “Setting the Stage for the Digital Repository: Certi- management. the politics and the structures of power that fication” influence preferred versions of the present and 4:00 – 5:00 PM Bruce Ambacher past. The “Archives for Justice” international National Archives and Records Administration Closing Plenary Session collaborative initiative suggests the assump- “Government Archives and the Digital Repository Join the incoming presidents of SAA, CoSA, tion of neutrality ignores and avoids record- Audit Checklist” and NAGARA for the final session of this keepers’ capacities for shaping particular ver- dynamic conference. sions of the present and the past. The initiative Brian Lavoie proposes the call to justice must be the record- Online Computer Library Center (OCLC) keeping profession’s primary mission. “PREMIS and the Future of Preservation Metadata”

33 One-stop shopping! GET IN ON THESE CAPITAL GAINS Stop by the SAA Bookstore to purchase SAA’s newest titles, to learn more about SAA’s role as a publisher AND leading clearinghouse for archival resources in print, and to discuss your ideas with Publishing Director Teresa Brinati and members of the Publications Board.

New at DC 2006! Political Pressure and the Archival Record Edited by Margaret Procter, Michael Cook, and Caroline Williams Architectural Records: Managing Design and Construction Records By Waverly Lowell and Tawny Ryan Nelb Photographs: Archival Care and Management By Mary Lynn Ritzenthaler and Diane Vogt-O’Connor, with Helena Zinkham, Brett Carnell, and Kit Peterson Archives and the Public Interest: Selected Essays by Ernst Posner (Archival Classics Series) Edited by Ken Munden, with a new introduction by Angelika Menne-Haritz Understanding Archives and Manuscripts (Archival Fundamentals Series II) By James M. O’Toole and Richard J. Cox . . . all at the SAA Bookstore! The SAA Bookstore will be open longer hours in Washington, DC, for your convenience: Wednesday, August 2 7:30 am – 7:00 pm Thursday, August 3 7:00 am – 5:00 pm Friday, August 4 7:00 am – 5:00 pm Saturday, August 5 7:00 am – 10:00 am See the onsite program for a schedule of book signings by our authors.

Browse more than 200 archives-related titles in SAA’s comprehensive online resource catalog at www.archivists.org/catalog. SAA – Your Partner in Publishing! Join American Archivist Editor Mary Jo Pugh and members of the Editorial and Publications boards for an informal conversation about how you can contribute to the professional literature at the OPPORTUNITIES FOR AUTHORS BREAKFAST on Friday, August 5, 7:00 – 8:00 am.

34 REGISTER ONLINE AT www.archivists.org DC PRELIMINARY PROGRAM 2006 SCHEDULE-AT-A-GLANCE SUNDAY, JULY 30 TUESDAY, AUGUST 1 8:00 AM - 5:00 PM NAGARA Board 9:00 AM - 5:00 PM 8:00 AM - 5:00 PM 8:30 AM - 1:00 PM Advanced Appraisal for Archivists SAA Council Academy of Certified Archivists Introduction to Audio Archives CoSA Advocacy Training Certification Exam Management 9:00 AM - 5:00 PM The Art of Processing Manuscript 9:00 - 11:00 AM Collections (Day 1 of 2) An Introduction to Archival Exhibitions ALA/SAA/AAM Joint Committee Security in Archives and Manuscript Oral History: SAA Awards Committee Repositories (Day 1 of 2) From Planning to Preservation ACWR Annual Business Meeting Working Together: A Workshop for Electronic Signatures: Technologies, Archivists, Records Managers, and Policies, and the Working Archivist 9:00 AM - NOON Information Technologists (Day 1 of 2) Preservation of 20th Century Visual Business Archives Colloquium Materials (Day 2 of 2) 1:00 - 5:00 PM Planning New and Remodeled Archival 9:00 AM - 1:00 PM Ethics and Accountability Workshop: Facilities (Day 2 of 2) A Case Study ARMA/SAA Joint Committee Real World Reference: Moving Beyond SAA Committee on Ethics and Theory (Day 2 of 2) Professional Conduct MONDAY, JULY 31 Encoded Archival Description (Day 2 of 2) SAA Intellectual Property Working Group Copyright: The Archivist and the Law 9:00 AM - 5:00 PM Tribal Archivists (Day 2 of 2) Preservation of 20th Century Visual Tribal Archivists 9:00 AM - 4:00 PM Materials (Day 1 of 2) Academy of Certified Archivists Board Planning New and Remodeled Archival Facilities (Day 1 of 2) WEDNESDAY, AUGUST 2 9:00 AM - 5:00 PM Real World Reference: Moving Beyond 7:30 AM - 7:00 PM Ethnographic Archives, Communities of Theory (Day 1 of 2) Origin, and Intangible Cultural Heritage Registration Open Encoded Archival Description (Day 1 of 2) Group Tours, Repository Open Houses, and SAA Bookstore Open Copyright: The Archivist and the Law “On Your Own” Explorations (see pages 44-48) (Day 1 of 2) 8:00 - 11:00 AM The Art of Processing Manuscript 10:00 AM - 1:00 PM SAA Publications Board Collections (Day 2 of 2) SAA Diversity Committee Security in Archives and Manuscript 8:00 AM - 1:00 PM SAA Membership Committee Repositories (Day 2 of 2) SAA Committee on Education Working Together: A Workshop for 11:00 AM - NOON SAA Standards Committee / Technical Archivists, Records Managers, and 2006 Joint Program Committee Subcommittee on Descriptive Standards Information Technologists (Day 2 of 2) 8:00 AM - 2:00 PM CoSA Board

Icon Key: Pre-Conference Program Education Session Special Event NAGARA, SAA, or CoSA Group Other Groups 35 11:00 AM - 1:00 PM THURSDAY, AUGUST 3 11:15 AM – 12:45 PM American Archivist Editorial Board Lunch on Your Own SAA Electronic Publishing Working Group 7:00 AM – 5:00 PM Student Forum Registration Open Archival Leadership Brown Bag Lunch Archival Solidarity Session SAA Bookstore Open SHRAB Brown Bag Lunch

NOON - 1:00 PM 7:00 – 8:00 AM 1:00 – 2:30 PM SAA 2007 Program Committee New Member/First Timer Breakfast 201 When Technology and Traditions and Orientation Collide: Respecting the Cultural Traditions 1:00 - 2:00 PM of Native American Collections 8:00 AM – 5:00 PM Leadership Orientation for SAA Section, 202 How Did You Find That? Roundtable, and Committee Ofﬁcers The Great Ideas! InfoExpo Angling for Access

2:00 - 5:00 PM 8:00 – 9:00 AM 203 The Essential Altruist: Volunteering in Archives CoSA Working Session Plenary Session I: Public Awareness and Advocacy 204 Sixteen Tons: The Diversity of Heavy SAA Strategic Issues Leadership Forum Industry Archives 5:00 - 6:30 PM 9:00 AM – 12:00 PM 205 Making Technology Work: DSpace Academy of Certiﬁed Archivists and Its Implementations Student Mixer Item-Writing Workshop 206 Questioning Culture: Comparing 5:00 - 7:00 PM the Culture of Archives in China and the 9:00 AM – 5:00 PM United States NAGARA and SAA Local Government Records Roundtables Career Center Open 207 Partnership for America’s Historical Record: Exploring the Possibilities Architectural Records Roundtable 9:00 – 9:30 AM 208 Big Bird’s Digital Future: Appraisal Archival History Roundtable Mentor / Protégé Coffee Break and Selection of Public Television Archival Issues and Advocacy Roundtable Programming 9:30 – 11:00 AM Congressional Papers Roundtable 209 The Role of the National Archives of 101 Institutional Approaches to Labor Archives Roundtable the United States in Nominations to the Digital Recordkeeping in Government: Supreme Court: The John Roberts and Metadata and Digital Object Roundtable Frameworks and Collaboration Samuel Alito Experience Native American Archives Roundtable 102 Replevin: Fact, Fiction, and Pitfalls 210 Archivists Are Teachers: New Ideas Performing Arts Roundtable 103 “X” Marks the Spot: Archiving GIS and Techniques for Fostering Learning in Privacy and Conﬁdentiality Roundtable Databases the Archives Recorded Sound Roundtable 104 Passport to History: African Ameri- can Historic Sites in Washington, DC 2:45 – 4:15 PM Security Roundtable

105 Yizkor Books, Weblogs and Ethnic 301 The Current State of Electronic Women Archivists Roundtable Cleansing: Grassroots Documentation and Records Preservation 6:00 - 7:30 PM New Technologies 302 The “New” ICA: An Update and Progress Report Archivists of Religious Collections 106 Archives Seminar: Creating Capability Section Reception for Digital Preservation Partnerships 303 Planning for Sustainable Digital 107 The Archival Pharmakon Programs

7:30 - 9:30 PM 108 The Impact of Archival Institutes 304 Designing Successful Internships Reception and Tour at National Archives on the American Archival Profession 305 Extended Archival Description: Public Vaults Exhibit 109 “More Product” in the Image Ar- Context and Speciﬁcity for Digital Objects chives: Applying Minimal Processing 306 Secrecy vs Access: Government Guidelines to Visual Materials Collections Information in the George W Bush Era 110 Copyright for Archivists: An Introduction

36 REGISTER ONLINE AT www.archivists.org 307 CoSA Incubator Session: 9:00 – 11:00 PM Description Section The “National Initiative” Archives in the Movies Electronic Records Section 308 Photographic Negatives: Rethinking Oral History Section the Archival Image Preservation Section 309 Conquering the Case File Mountain: FRIDAY, AUGUST 4 A Canadian Perspective for Archivists and Reference, Access, and Outreach Section 7:00 AM – 5:00 PM Records Managers Visual Materials Section Registration Open 310 The Digital Story Revolution: 2:30 – 3:30 PM How Teachers Are Using Our Archives SAA Bookstore Open 401 On the Road for Archival Outreach: 4:30 – 6:00 PM 7:00 – 8:00 AM The Circuit Rider Archivist Program in Georgia NAGARA Business Meeting Opportunities for Authors Breakfast 402 Developing Standards for Digitally Archival Educators Roundtable SAA Key Contacts Breakfast Created Microfilm Archivists and Archives of Color Exhibit Hall Private Appointments Roundtable 403 Developing an Open-Source and 8:00 – 9:00 AM Standards-Compliant Descriptive Tool for Archives Management Roundtable Lone Arrangers Plenary Session II: Technology Encoded Archival Description Roundtable 404 Considering the Source: Archivists International Archival Affairs Roundtable 8:00 AM – 5:00 PM and Educators Partner to Design an Inno- Lesbian and Gay Archives Roundtable The Great Ideas! InfoExpo vative Undergraduate Course in Archival Research Methodology Lone Arrangers Roundtable 9:00 – 11:00 AM 405 Uncovering the Hidden: Finding GLBTQ Records Management Roundtable Capital Idea! Brunch in the Exhibit Hall Resources in Archives and Libraries Research Libraries Group Roundtable 406 Overcoming Another Obstacle: Docu- Science, Technology, and Health Care 9:00 AM – 4:00 PM menting the History of a Community’s Roundtable Capital Idea! Exhibit Hall Open Disabled Visual Materials Cataloging and Access 407 Brown University Steering Commit- Roundtable 9:00 AM – 5:00 PM tee on Slavery and Justice Career Center Open Women’s Collections Roundtable 408 Public Records in the Electronic Age Certification Open Forum 10:00 AM – 12:00 PM 409 Putting Primary Sources to Music: Progressive Archivists Caucus The Thomas Hampson Teacher Institute CoSA Annual Business Meeting Modern Archives Institute Reception 410 Use It Or Lose It: Preserving Your NAGARA/CERIS Meeting Digital Documents 6:00 – 8:00 PM Archivists of Religious Collections Section 3:30 – 4:00 PM Capital Idea! Happy Hour in the Exhibit Hall Business Archives Section College and University Archives Section “Last Chance” Exhibit Hall Break 7:00 – 9:30 PM Government Records Section 4:00 – 5:30 PM Academy of Certified Archivists Annual Manuscript Repositories Section Business Meeting and Member Reception 501 Sex, Lies, and Audiotape: Museum Archives Section Documenting Fallen Politicians 7:30 – 9:00 PM 502 Measuring Performance in Archival 12:15 – 2:15 PM UCLA Alumni Mixer Repositories Lunch on Your Own University of Maryland Alumni Mixer 503 New Challenges in Collaboration:

University of Michigan Alumni Mixer CoSA Local Government Archives Task Library and Archival Perspectives on Digi- Force Meeting tal Content Management and Preservation Simmons College Alumni / New England Archivists Mixer Acquisition and Appraisal Section 504 The Raisins of Wrath: Ethics and the Business Archivist University of Texas Alumni / Society of Southwest Archivists Mixers

Icon Key: Pre-Conference Program Education Session Special Event NAGARA, SAA, or CoSA Group Other Groups 37 505 Vital Records: The Importance of 604 Finding Aids: The Next Generation 710 We Did It and So Can You: Tackling National Archives and Records Administra- 605 Graduate Student Paper Session Electronic Records Issues tions in Governance and Civil Society 606 Public vs Private Sectors: Adapting to 2:15 – 3:45 PM 506 Caught with Our Classifieds Showing: the Private Sector Learning from the CIA-Led Review of the 801 How We’d Like to Spend Next Summer: Henry M Jackson Papers at the University 607 CoSA Incubator Session: Local The Type of Actions We Should Take to Deal of Washington Government Records with Regional Disasters in the Future 608 Archives Seminar: Managing Archives 507 Ethnographic Collections: Description 802 Managing Change in the Archives in a Time of Change and Access 803 The Next Generation of Archivists: 609 Not Just A City: Recapturing the 508 Future Shock: Saving the Signals of What Should They Know? International Audiovisual Records History and Culture of New Orleans Perspectives on Archival Education 610 Must the Show Go On? Managing 509 Archivists and Enterprise 804 Ties That Bind or a Different World- Architecture Digital Records of Visual and Performing view? The Intersection of Archives, Art Organizations Museums, and Libraries 510 Archives Seminar: Possibilities and Problems of Digital History and Digital 11:15 AM – 12:30 PM 805 Dusting Off the Crystal Ball: Future Collections Directions for Special Collections in Lunch on Your Own Research Libraries SAA Annual Membership Meeting 6:00 – 7:00 PM 806 No Government Is an Island: Interac- SAA Awards Ceremony tions Between NGOs and the Government 12:30 – 2:00 PM 807 Archives Seminar: 701 What I Did Last Summer: The 2005 7:15 – 9:30 PM Archives for Justice Hurricanes’ Impact on Archives, Libraries, All-Attendee Reception at the National Museums 808 Providing Access, Maintaining Museum of American History Privacy: The Challenge of Administering 702 Beyond the Memorandum of Agree- Health Care Records Under HIPAA ment: Working Out the Nuts and Bolts of SATURDAY, AUGUST 5 Collaboration 809 Emerging Digital Preservation Standards: Certification of Trusted Digital 703 Everyone’s Doing It: What Blogs 7:00 AM – 3:00 PM Repositories and PREMIS Mean for Archivists in the 21st Century Registration Open 810 Getting the Stuff: Challenges and 704 Marriage of Convenience or Shotgun Victories of Archival Fieldwork Wedding? Applying DACS to Finding Aids 7:00 – 10:00 AM 705 Intelligence Reform and Terrorism Pre- SAA Bookstore Open 4:00 – 5:00 PM vention Act of 2004: The Impact of Federal Closing Plenary Session 8:00 – 9:00 AM Regulations and Standards for the Issu- ance of Birth Certificates, Drivers’ Licenses, 6:30 – 10:00 PM Plenary Session III: and Social Security Cards on Historical Disaster Preparedness and Recovery Researchers, Local and State Governments, DC 2006 Closing Party and the General Public 8:00 AM – 5:00 PM 706 Family Ties: SUNDAY, AUGUST 6 The Great Ideas! InfoExpo Connecting Individuals to Archives 8:00 AM - NOON 9:30 – 11:00 AM 707 New Archival Collaborations Between Traditional Government Archives and SAA EAD Working Group 601 Watching the Watchers: Surveillance Academic Data Archives Files in Public Archives 708 What Makes a Good Leader? For 602 A Web Crawl… Is Not a Web Crawl… Libraries? For Archives? For Museums? Is Not a Web Crawl: Building an Archive of Government Websites 709 Native American Protocols for American Libraries, Archives, and 603 Cultural Content Online: Criteria for Information Services Choosing Digitization Projects

38 REGISTER ONLINE AT www.archivists.org GRADUATE STUDENT POSTER PRESENTATIONS Student posters highlight the research activities of graduate students in archives and records management programs, as well as projects and activities of SAA student chapters. Posters will be on display in the Exhibit Hall on Thursday, August 3, from 6:00 to 8:00 pm, and on Friday, August 4, from 9:00 am to 4:00 pm. Students will be assigned a time during unopposed Exhibit Hall hours to be present in order to discuss their posters with attendees. Posters will be judged by a panel and awards will be given for Best Individual Poster by a Master’s Student, Best Individual Poster by a Doctoral Student, and Best Student Chapter Poster.

1. The New Orleans Recovery Project 15. Across Time and Across Our Land: Faces of the American Experience Kyle Conner, Rachel Pooley, Carl Collins, and Rebecca Carter Elizabeth Sheehan / UCLA University of Michigan 16. Designing Women: What I Learned About Archives, Communication, 2. Building an Archive: and the Visual While Creating and Coding the Web Exhibit The Story of the Van der Zanden Memorial Pirate Center ‘Taking a Leading Role: Women in Broadcasting History’ Stacy Erdman, Deirdre Joyce, Abbie Miller, and Shawn San Roman Sara Snyder / University of Maryland, College Park University of Wisconsin – Madison 17. Chesapeake Information and Research Library Alliance 3. Search and Preserve: Collecting the Punk and Hardcore Communities Fellowship Rotation in Special Collections and University Archives Debi Griffith / University of Wisconsin – Madison Amber Thiele / University of Maryland, College Park 4. The Archive of Forking Paths: Building Strategies for 18. A Guardsman’s Perspective: Reflections on the Reclaiming Cultural Identity Through the Archival Record Little Rock Central High Crisis in Post-Totalitarian States Joshua Bradley Williams / Louisiana State University Jason Nargis / University of Michigan 19. Digital Object Identifiers and Resource Identifiers 5. Faculty Contributions to Institutional Repositories in Archival Description Jihyun Kim / University of Michigan Krista Ferrante / Simmons College 6. Rembering an American Visionary: Processing the 20. University of British Columbia, Claire McCardell Collection at the Maryland Historical Society Association of Canadian Archivists Student Chapter: Jenny Kinniff / University of Maryland, College Park New Beginnings – A Canadian Student Chapter Melissa Adams 7. Communicating Context in Online Collections Jeanne Kramer-Smyth / University of Maryland, College Park 21. Archival Legacies: Dolores Renze and the University of Denver 8. More Planning Than Scanning: Anatomy of a Digitization Project Jamie Seemiller / University of Denver, SAA Student Chapter Christina R Lehman / University of Maryland, College Park 22. Student Archivists at Maryland (SAM) 9. What Color Is Your Manure Spreader? Kristin Schmachtenberg Our Experiences with the McCormick-International Harvester Collection 23. University of Michigan, SAA Student Chapter: Marguerite Moran and Sonia Yaco / University of Wisconsin – Madison Membership and Collaboration 10. Describing the Past Erin Matas, Dave LaCrone, Ricah Marquez, and Ursula Arnold Julie Pepera / University of Michigan 24. University of North Carolina – Chapel Hill, SAA Student Chapter: Enhancing Professional Development 11. When Photo Collections Go Bad: Confronting the Chaos of Lassen Volcanic National Park’s Photograph Collections Dawne Howard Gina Rappaport / Western Washington University 25. University of Pittsburgh, SAA Student Chapter 12. Rethinking Use and User Studies Charles Stanford, Crystal Hanna, Ben Blake, Mariel Carter, Jasper Giddings, and Julie Hannify Shawn San Roman / University of Wisconsin – Madison 13. Information Access by History Graduate Students 26. “Beer, Brats, and Bowling: The Wisconsin Experience” at the University of Maryland Marguerite Moran / University of Wisconsin – Madison, Beth Schuster / University of Maryland, College Park SAA Student Chapter 14. Processing the Charlotte Cramer Sachs Papers 27. Simmons College, SAA Student Chapter at the National Museum of American History Krista Ferrante Leslie Schuyler / Western Washington University

39 EXPLORING AMERICA’S CAPITAL CITY: PAST AND PRESENT Washington, DC has something for everyone—art galleries and museums, a thriving res- taurant scene, diverse styles of architecture, a rich and compelling history, and verdant spaces and blooming trees tucked amid city streets. The idea to import Japanese cherry trees in 1912 didn’t originate with first lady Helen Herron Taft, but rather with Eliza Scid- more, who once lived in Japan, served as the sole woman on the National Geographic Soci- ety board, and worked as a correspondent for the New York Times. But it was the First Lady who envisioned necklaces of blooming cherry trees around roads and paths in “a muddy patch of land beside the Potomac River”—the Tidal Basin. In Washington, politicians, architects, entrepreneurs, and a growing populace acked with famous sights, free attractions, At the National Archives, the Public Vaults joined together to create “a town built on, by, Pand an endless calendar of special events, exhibition brings visitors beyond the Rotunda and for politics.”1 Washington, DC, offers a variety of experiences and creates the feeling of entering the stacks for history-minded conference-goers. and vaults of the National Archives. Containing The Story Behind the City more than 1,100 records and 22 state-of-the- The federal government under President John The DC 2006 conference hotel, the Hilton art interactive stations, the exhibition shows Adams officially “removed” from Philadelphia Washington, enjoys a garden setting that the raw materials from which history is made, to Washington City in June 1800. Despite its overlooks the city’s impressive skyline. Conve- while also relaying compelling personal sto- title as the new capital of the United States of niently located on upper Connecticut Avenue ries of both our nation’s leaders and ordinary America, the city was criticized by both visiting and only a quarter of a mile from the Dupont Americans. Also on permanent display are the legislators and full-time residents for its rural Circle Metro station, the hotel sits just minutes Charters of Freedom—the Declaration of Inde- isolation and its lack of built environment. For from Georgetown, Adams-Morgan, Embassy pendence, Constitution, and Bill of Rights. a time, there was even disagreement about Row, the Washington business district, and all what to call it—Pierre L’Enfant, designer of the local points of interest. Across the street at the U.S. Navy Memorial, city, thought of it as the Capital City. George visitors can learn more about the nation’s na- Washington called it the Federal City. For Jef- Dupont Circle is an in-town, urban neighbor- val heritage and honor those who served at ferson, it was Federal Town, an embodiment of hood, first settled 125 years ago, that contains sea. Venture down the National Mall to visit the new government that should give “physi- major residential areas and the businesses the World War II Memorial, flanked by the cal form to his vision of what the Republic that serve them, foreign embassies, renowned Washington Monument to the east and the Lin- should be.” museums and institutions, and architecturally coln Memorial to the west. Hop on the Metro significant historic buildings. Dupont Circle is to Arlington, just six blocks from the Rosslyn Whatever its name, the sparsely settled, raw at the geographic and social center of Wash- Metro station, to visit the United States Marine city gained a reputation for high rents, bad ington, D.C. Originally called Pacific Circle and Memorial, or walk one block from the Gallery food, and an abundance of dust. The gritty, located at what was then the western bound- Place/China Town Metro station to the Interna- blowing dust, however annoying to travelers, ary of the city, it was renamed in 1884 for Ad- tional Spy Museum, the first and only public signaled a building boom. The planned av- miral Samuel F. DuPont of Civil War fame. The museum in the United States dedicated to enues consisted of stone markers, the roads Circle’s fountain, designed by Daniel Chester espionage. The Metro provides visitors with were only footpaths, and the Capitol was sur- French and erected in 1921, is a memorial to a convenient mode of travel around the city rounded by mud, wood shavings, and piles of the U.S. Navy. Visitors will find coffee shops, and its environs: More than a third of federal bricks. hotels, and cafés within walking distance, as government employees ride the Metro to work, well as the city’s best weekly farmers’ market. and millions of visitors use its 86 stations, Washington was one of the fastest-growing The area features many museums, including 904 rail cars, and just over 106 miles of track urban settings in the United States during the the Phillips Collection, America’s first modern to navigate the capital. first three decades of the nineteenth century. art museum, which showcases treasures by New buildings were constructed throughout Renoir, van Gogh, Picasso, Mondrian, and the era, and the population grew rapidly. The O’Keefe. Visitors can also check out local art- number of federal employees grew as well, ists at nearby independent galleries. from 291 in 1802 to 625 in 1829. The cul-

40 REGISTER ONLINE AT www.archivists.org tural atmosphere of the city lagged behind cluding Swampoodle Grounds, Capitol Grounds, its physical growth, however, as Ebenezer and Boundary Field—when professional base- The National Association of Government Mattoon, representative from New Hampshire, ball teams were formed in the city in the early Archives and Records Administrators, wrote home in 1801. “If I wished to punish a 1870s. In 1892, the Washington Senators culprit,” he opined, “I would send him to do joined the expanding National League and be- the Council of State Archivists, and the penance in this place, oblige him to walk about gan playing their home games at a site that Society of American Archivists thank this city, city do I call it? This swamp—this would host professional baseball games into the 2005 Host Committee members for lonesome dreary swamp, secluded from every the early 1960s. their hard work and great enthusiasm! delightful or pleasing thing—except the name of the place, which to be sure I reverence.” Beneath the City The landscape of Washington today bears John LeGloahec, Co-chair Despite its shortcomings as a city, Washing- little resemblance to the lay of the land when ton was a thriving, vibrant, growing commu- L’Enfant first developed his plan for the capital Jennifer Davis McDaid, Co-chair nity, set in a location on the Potomac River so city. Since its founding, Washington has seen Greg Adams lovely that a visitor from England compared it extensive changes to its landscape: hills were 2 Beth Alvarez to Constantinople. cut down, streams were diverted and buried, canals were dug and then later filled in, and Sharmila Bhatia A building boom followed after the burning of the continual march of construction moved be- the city in August 1814. Most of Washing- Deirdre Bryden yond the original bounds of L’Enfant’s design ton’s approximately 8,000 residents, already Rita Cacas to the edges of the diamond-shaped District plagued by the summer’s heat, humidity, and of Columbia. Kitty Carter mosquitoes, fled the city as 4,000 British J Thomas Converse troops approached. After American defenders Archaeologists help to tell the story of the city were routed in a battle at nearby Bladensburg, and those who lived there by unearthing wells, Heather Crocetto the vanguard of the British army reached cisterns, sewer pipes, house foundations, and Clarence Davis Capitol Hill and began its systematic destruc- old streetcar lines. From beer bottles and soup tion of all public buildings in the city. After bowls to straight pins and buttons, artifacts Jeffrey Flannery the war, the capital’s population swelled to illuminate people’s lives. Excavations in the Janice Goldblum 12,000. Citizens and government officials Federal Triangle, for example, have revealed Jennie Guilbaud built more houses in the first twenty months of the struggles of families—black and white, na- postwar prosperity than in the preceding five tive and foreign-born—to make a living in the Faye Haskins years, and by the end of 1817 real estate sales late nineteenth century. Households, brothels, Christina Hostetter had increased 500 percent over 1813. New commercial businesses, and industries co- Tim Lewis gravel paths connected congressional hotels existed here in “Hooker’s District” alongside and boardinghouses; new shops and church- the canal (under Constitution Avenue), which Nancy Melley es opened for business. With rebuilt bridges, was little more than an open sewer. The city Lisha Penn new steamboats, and increased stagecoach supported 450 registered “bawdy houses” in services, travel between Washington, its 1862, which operated legally until prostitution Arian Ravanbakhsh neighbors, and points north and south grew was outlawed in 1914. Deborra Richardson markedly easier. Megan Smith A walking tour of archaeological sites in the Civic improvements stemmed from a boom city is available online through the Center Jennifer Snyder in the city’s business—government. With the for Heritage Resource Studies, University of Kate Theimer capital permanently located in Washington, the Maryland, College Park (www.heritage.umd. federal government had emerged as the center edu). Washington Underground: Archaeology Gayle Yiotis of power for the United States, a player in in- in Downtown Washington, DC, a Walking and ternational politics, and a focus for American Metro Guide to the Past, was produced coop- nationalism. A wide variety of visitors were eratively by the National Park Service, National drawn to the district by the political power it of your adventure here. Make sure to check Center for Cultural Resources, Archeology and out the links on the DC 2006 website (www.ar- housed—foreign dignitaries, government offi- Ethnography Program; the District of Colum- cials, ministers, journalists, entertainers of all chivists.org) to plan your stay in the city and to bia Office of Planning, Historic Preservation Of- take advantage of all it has to offer—the past kinds, salesmen, and (of course) politicians fice; the Center for Heritage Resource Studies, and would-be politicians. and the present, and government and its peo- University of Maryland, College Park; and the ple, converging on the banks of the Potomac. Society for American Archaeology. The city became known for entertainment as – The 2005 Host Committee well as business. Washingtonians flocked to Finding your way through the streets of Wash- plays, concerts (some by Washington native ington—whether to its famous monuments or 1 Catherine Allgor, Parlor Politics: in which the Ladies of Washington Help Build a John Philip Sousa), and the city’s ballparks—in- City and a Government (Charlottesville: University Press of Virginia, 2000), p 52. lesser-known attractions—is just the beginning 2 Ibid, p 4-8. 41 DC 2006 WASHINGTON-AREA TOURS et a full sense of our nation’s Capital Region – and enhance your conference experience – with a full- or partial-day tour on G Wednesday, August 2. The Host Committee guarantees that it’ll be warm and humid, so slow down and enjoy the scenery! Heritage Tours will handle all group tour information and registrations. For tour questions or to register, contact Heritage Tours directly at 202-822-9542. Tours may be cancelled if minimum attendance is not met. Tickets may be purchased on site on a space-available basis for an additional fee of $5 per ticket.

The Other Side of the Potomac Points of Interest for Women Culture 9:00 AM – 4:00 PM in the Nation’s Capital $64 (INCLUDES MOUNT VERNON ADMISSION) 9:15 AM – 3:30 PM George Washington’s lovely Mount Vernon plantation is located on the $63.50 (INCLUDES TWO ADMISSIONS) beautiful banks of the Potomac River. The tour will pay special atten- Sewall-Belmont House and Museum – Take a one-hour tour of the tion to some of the interesting special collections held on the plantation. historic headquarters (and feminist library) of the National Woman’s Party and hear the inspiring story of women’s quest for full citizenship. Annapolis and the Naval Academy National Museum of Women in the Arts – Explore the only museum 9:00 AM – 4:00 PM in the world dedicated exclusively to recognizing the contributions $57 of women in the arts. Visit to the stunning World War II Memorial. A guide dressed in colonial attire leads this tour of historic Annapolis and the US Naval Academy. You’ll visit the interior of the Maryland State House (the country’s oldest state capital in continuous legislative Library of Congress use) and the Old Senate Chamber. Then you’ll visit St. John’s College 9:00 AM – 12:00 PM to view ﬁne examples of architecture from the 18th, 19th, and 20th $35.50 centuries. At the US Naval Academy, you’ll see the naval chapel, the crypt of John Paul Jones, and Bancroft Hall. And you’ll explore African Visit the Library for a one-hour guided tour of the Library’s Great Hall, American culture and history in Annapolis, including visits to the Thur- highlighting the architectural riches of the Jefferson Building. Following good Marshal Memorial, Kunte Kinte-Alex Haley Memorial, the Mathew the Library tour, join Library professional staff for one-hour “behind-the- Henson plaque, and the Banneker-Douglass Museum. scenes” tours of selected custodial divisions. These may include the Manuscript Division, Rare Book & Special Collections Division, Music Division, and American Folklife Center. Religion in the Nation’s Capital 9:00 AM – 3:00 PM $47.50 This tour, focusing on religious sites in Washington, includes: The Hebrew Archives – the largest of its kind in the United States; The National Cathedral – Towering above the DC skyline, the Cathe- dral Church of St. Peter and St. Paul (better known as Washington National Cathedral) is the sixth largest cathedral in the world. Metropolitan AME Church – This church resulted from the 1870 union of the two oldest Black churches in Washington, DC. It has served as a central place of worship, but also of political, artistic, and literary endeavors. Nearly every president since Taft has wor- shiped at this church; in 1993 and 1997, President Clinton held his inaugural services here.

42 REGISTER ONLINE AT www.archivists.org REPOSITORY TOURS AND OPEN HOUSES

our Washington-based colleagues look forward to welcom- Jewish Historical Society of Greater Washington (JHSGW) Y ing you to the Capital City and into their repositories. Arrive WEDNESDAY, AUGUST 2 / 10:30 AM - NOON early for these tours on Tuesday, August 1; Wednesday, August 2; $10 FEE and Thursday, August 3. Please contact these facilities directly for JHSGW offers a combination repository and walking tour of the historic scheduling and for answers to your questions. Jewish neighborhood in the Penn Quarter area. The tour begins at the 1876 landmark synagogue at 3rd and G Streets, NW (the Lillian and Albert Small Jewish Museum) and ends at the recently renovated 6th Riversdale / University of Maryland / and I Historic Synagogue, where the Society’s archives are located. National Agricultural Library Following the tour, the Society’s staff will display photographs, documents, and objects from the JHSGW collections and discuss the col- “Chickens, Pigs, and Horses: lections’ use in the restoration of the 1876 synagogue. (Limited to 20 A Tour of Agriculture-Related Resources in Greater Washington” people. Meet at Lillian and Albert Small Jewish Museum, corner of 3rd WEDNESDAY, AUGUST 2 / 1:00 PM – 4:00 PM and G Streets, NW. Metro: Judiciary Square [Red Line].) The tour begins at the recently restored, historic Riversdale Mansion, Contact: Claire Uziel ([email protected]), 202-789-0900. a National Historic Landmark. It was the home of Charles Benedict Calvert, founder of both the US Department of Agriculture and the Uni- National Archives and Records Administration (NARA) versity of Maryland (UMD). In the mid-19th century Calvert was known WEDNESDAY, AUGUST 2 / 1:00 – 3:00 PM as a leader in innovative techniques in agriculture, and he promoted agricultural projects while serving in the US House of Representatives. Visit the National Archives Experience, including a ﬁlm in the William G See http://www.pgparks.com/places/eleganthistoric/riversdale_intro. McGowan Theater, an exhibit in the Lawrence F O’Brien Gallery, the Pub- html The next stop is UMD’s Special Collections facility in Hornbake lic Vaults (NARA’s newest interactive permanent exhibit), and the Dec- Library, where staff will display agriculture-related holdings and talk laration of Independence, the Constitution, and the Bill of Rights. Open about a cooperative agreement between UMD and NAL. The tour con- houses at the Archives Library Information Center (ALIC) and The Elec- cludes at the NAL Special Collections Department, where a selection tronic Records Archives (ERA) Program Virtual Archives Laboratory and of historic and valuable items will be shown to tour participants. After Demo Center will follow. ALIC provides staff and researchers with the light refreshments at NAL, the group will drive through the US Capitol background and contextual information necessary to describe, organize, Mall on their way back to the Hilton Washington. (Limited to and access the records held by NARA, provides reference services, and 11 people; transportation provided, meet in hotel lobby.) maintains a collection of archival literature augmented by a local database of citations to the literature. The ERA Program Virtual Archives Lab- Contact: Lauren Brown ([email protected]), 301-405-9059 oratory and Demo Center enables NARA to test emerging technologies as staff collaborate with research partners around the world. This open National Library of Medicine house demonstrates how ERA and its partners work with geographically WEDNESDAY, AUGUST 2 / 1:00 PM dispersed record collections in a hardware- and software-independent The National Library of Medicine (NLM), on the campus of the National environment and tests tools for managing electronic records collections Institutes of Health in Bethesda, Maryland, is the world’s largest medi- many times larger and more complex than those currently held by NARA. cal library. The Library collects materials and provides information and (Limited to 50 people. Constitution Avenue NW between 7th and 9th research services in all areas of biomedicine and health care. NLM will Streets. Metro: Archives/Navy Memorial, Yellow or Green Line [station is conduct a 90-minute tour, including an introduction to the Library, a at the corner of Pennsylvania Avenue and 7th Street directly across the tour of the Reading Room and the History of Medicine Division and its street from the Archives building].) digital manuscript section, and conclude at the Library’s exhibit on fo- Contact: Rita Cacas ([email protected]), 301-837-1564. rensic sciences, “Visible Proofs: Forensic Views of the Body.” (Limited to 60 people. NLM staff will meet the group in the hotel lobby at 1:00 National Press Club pm and escort you to and from the Library via Metro. Upon arrival at WEDNESDAY, AUGUST 2 / 2:00 PM – 4:00 PM NLM [1:30 – 1:45], participants will proceed to the Visitors’ Center for registration.) Note that NLM must have registrants’ names one week The National Press Club Archives invites you to an open house celebrat- in advance of the tour. ing its new facility. Come see the new National Press Club Archives housed on the 4th ﬂoor of the historic National Press Building, located Contact: Stephen Greenberg, NLM Coordinator of Public Services just one block from the White House. The open house includes tours ([email protected]), 301-435-4995. of the new archives space, some highlights of the collection, and tours

of the new National Press Club Broadcast Operations Center adjoining

the archives. Visit us on the web at www.press.org/library/archives. 43 REPOSITORY TOURS AND OPEN HOUSES

(Eric Friedheim Library at The National Press Club, Suite 480, newspapers (1800- ); an Oral History Research Center; the Washington His- 529 14th Street, NW. Metro: Metro Center.) torical Image Collection (ca. 1830-1940); and 3,000 linear feet of archival Contact: Christina Hostetter ([email protected]), 202-662-7598. records from local individuals and institutions. The division holds the Wash- ington Star collection of more than one million photographs from this de- National Museum of American History Archives Center funct newspaper’s morgue (ca. 1935-1981) and millions of news clippings from it and the Washington Post. A general tour will precede a presentation WEDNESDAY, AUGUST 2 of collection highlights including photographs of historic events, local archi- 2:00 PM (ALLOW 20-30 MINUTES TO PASS THROUGH SECURITY) tecture, and famous personalities. The display also includes memorabilia, The Archives Center collects, preserves, and makes available documen- images, postcards, and historic 19th century newspapers. Participants will tary evidence of America’s past. More than 900 collections contain see a new exhibit and take a virtual tour of the Digital Archives. (Limited paper-based textual records, photographs, motion pictures, videotapes, to 10 people. The Martin Luther King Memorial Library is located at 901 G and sound recordings. Tour participants will see selections from its Street, NW. Metro: Gallery Place via the Red, Green, or Yellow lines. Leave vast and varied collections ranging from business Americana to Duke Gallery Place by the “Museum”/9th Street exit or Metro Center by the 11th Ellington. Other subject strengths include invention history, communi- Street exit for the shortest walk.) cations history, American music, and advertising. (Limited to Contact: Faye Haskins ([email protected]), 202- 727-2272. 15 people. Metro: Federal Triangle, Smithsonian.) Contact: Susan Strange, 202-633-3270 National Geographic Society WEDNESDAY, AUGUST 2 / 3:30 PM – 5:00 PM National Air and Space Museum (NASM) Archives The National Geographic Society welcomes you to “Experience High Ad- WEDNESDAY, AUGUST 2 / 10:00 AM - NOON venture” on a tour and behind-the-scenes look at its Archives and historic NASM archives collections span the history of flight from ancient times Hubbard Hall. It is a business archive like many others. But as NGS’s to the present. Collections include a wide-range of visual and textual second president, Alexander Graham Bell, described it, the business of the materials, including more than 1.5 million photographs, 700,000 feet National Geographic Society is “the world and all that is in it.” The holdings of motion picture film, and 2 million technical drawings. (Limited to 20 at National Geographic reflect 118 years of the history of science and explo- people. Metro: L’Enfant Plaza, Smithsonian.) ration, of travel and adventure, of photography and publishing. See special Contact: Marilyn Graskowiak ([email protected]), items from the collections, tour Hubbard Hall, and find out about some of 301-238-1656. the digital initiatives of the archives and special collections. (Limited to 40 people. The Society is located at 1145 17th Street, NW, a short walk from Moorland-Spingarn Research Center, Howard University the Metro. Metro: Farragut North [Blue Line] and Farragut West [Red Line].) WEDNESDAY, AUGUST 2 / 11:00 AM – 1:00 PM Contact: Renee Braden, Manager ([email protected]), 202-828-6697. Tour the world-renowned Moorland-Spingarn Research Center (MSRC), Archives of the Supreme Council, founded in 1914. The Center is recognized as one of the most comprehensive repositories documenting history and culture of people of African de- 33° Scottish Rite of Freemasonry scent. The MSRC is one of Howard’s major research facilities; it chronicles WEDNESDAY, AUGUST 2 /11:30 AM – 1:30 PM the Black experience through vast collections of books, journals, manu- You’ve read the DaVinci Code. You saw National Treasure. So what about scripts, archives, artifacts, prints, photographs, and multi-media. (Each tour those secret handshakes and passwords? Find out more about the real limited to 25 people. Refreshments will be served at the end of the tour. thing. Come visit the archives of the world’s oldest and largest fraternity. Metro: Shaw-Howard U Metro; exit at 7th Street/Georgia Avenue, turn right/ The Freemasons have one of the largest repositories of fraternal collections north and proceed approximately six blocks to the main campus.) in the world. Discover the true secrets on a behind- the-scenes tour of our Contact: Thomas Battle ([email protected]), 202-806-7239; or Archives, Museum and Library exclusively for DC 2006 attendees. The Rosa Anthony ([email protected]). Archives of The Supreme Council, 33°, are the repository of the official records of the Scottish Rite of Freemasonry, located at the administrative Washingtoniana Division at the Martin Luther King Library headquarters in Washington, DC. There are more than two million items in TUESDAY, AUGUST 1 & WEDNESDAY, AUGUST 2 the general archives and thousands more in an archives vault where manu- 1:00 PM AND 3:00 PM EACH DAY scripts, rare books, and rituals are kept. (Limited to 50 people. Physical restrictions: historic building, some parts of which are not wheelchair Visit the Washingtoniana Division of the District of Columbia Public Library accessible. 1733 16th Street, NW. Metro: Dupont Circle or U Street; for a special entrée to our host city. Established in 1905, the Washingtoni- some parking may be available. ana Division is a major repository for scholarly, genealogical, legal, and photographic research by researchers throughout the nation. The collections Contact: Heather Calloway ([email protected],) include historic maps (1625- ); rare books; microfilm of major Washington ( www.srmason-sj.org), 202-777-3108.

44 REGISTER ONLINE AT www.archivists.org REPOSITORY TOURS AND OPEN HOUSES

National Gallery of Art Connecticut Avenue and walk 2 blocks west to 19th Street. Cross K Street and continue south on 19th Street 3 blocks to the corner of H WEDNESDAY, AUGUST 2 Street and 19th Street. The IMF Visitor Center entrance is on the south- 3:30 PM – 5:00 PM west corner of the intersection. From Farragut West: take the 18th The Gallery Archives of the National Gallery of Art is responsible for Street Exit. Walk 1 block west on I Street to 19th Street. Cross I Street the permanently valuable historic records of the National Gallery of Art, and continue south on 19th Street 2 blocks to the corner of H Street including architectural records and photographs. It also holds impor- and 19th Street. The IMF Visitor Center entrance is on the southwest tant personal papers relating to the recovery of works of art in Europe corner of the intersection.) after World War II, working photographs and files of the WPA-era Index Contact: Greg Adams ([email protected]), 202-623-5393. of American Design, and other associated materials. (Limited to 20 people. Meet at 3:30 pm in National Gallery of Art West Building [6th National Museum of the American Indian (NMAI) Street and Constitution Avenue, NW] in the Constitution Lobby. Metro: Archives/Navy Memorial [Green Line].) THURSDAY, AUGUST 3 1:00 – 4:30 PM Contact: Maygene Daniels ([email protected]), 202-842-6175. TRANSPORTATION: SI SHUTTLE TO AND FROM SUITLAND World Bank Group Library and Archives of Development The tour will visit the NMAI’s Cultural Resources Center in Suitland, Maryland. NMAI Collections, Archives, and Conservation departments WEDNESDAY, AUGUST 2 will be open. Holdings document the museum’s objects and their collec- ARRIVE BY 12:30 PM FOR 1:00 PM START tors, as well as museum functions. Archives holdings include organiza- The World Bank Group Library and Archives of Development manages tion papers; correspondence; field notes; the papers of George Gustav the world’s most extensive collection of development information. The Heye, founder of the museum; field drawings; maps; site diagrams; World Bank Group Archives itself contains more than 161,000 cubic and some donor papers. Photo archives range from mid-19th century feet of paper records, photographs, film, video, and audio materials dat- daguerreotypes to contemporary Native American artists and events. ing back to 1946. This one-hour tour includes a visit to the Integrated The Collections Department tour will include Ethnology area and re- Reference Desk, the Library facility, and the Archives and its reposi- gions ranging from the Arctic through Mexico. (Meet on the corner of tory. (Limited to 20 people. Report to World Bank Visitors Entrance 4th and Independence – between Air and Space Museum and NMAI at the corner of 18th and H Streets. Photo ID required. Names of – at 1:00 PM for shuttle.) participants must be submitted by August 1 so that security proce- Contact by July 26: Gayle Yiotis, 301-238-1497. dures can be completed as quickly as possible. Metro: From Farragut North [Red Line] take the K Street Exit. Cross Connecticut Avenue Navy Operational Archives Branch and walk one block west to 18th Street. Cross K Street and continue south on 18th Street 3 blocks to the corner of H Street and 18th Street. WEDNESDAY, AUGUST 2 The World Bank Visitors’ Entrance is on the southwest corner of the 10:00 AM - 2:00 PM intersection. From Farragut West [Blue Line] take the 18th Street Exit. 2-3 TOURS- 20 PEOPLE PER TOUR Cross I Street and continue south on 18th Street 2 blocks to the corner The Operational Archives Branch, the main repository of the U.S. Navy’s of H Street and 18th Street. The World Bank Visitors’ Entrance is on operational history, maintains a select group of operational records, histo- the southwest corner of the intersection.) ries of naval commands, manuscripts, oral histories, biographies, and per- Contact: Deirdre Bryden ([email protected]), 202-458-8074. sonal papers dealing with the 20th century Navy, especially after 1941. The tour will include the Operation Archives, the Navy Library, and the International Monetary Fund (IMF) Navy Museum. Following the tour, you’re free to explore on your own the WEDNESDAY, AUGUST 2 museum and the USS Barry, a Korea- and Vietnam-era destroyer. Please bring photo ID to show the guards at the 9th and M Streets gate. All ARRIVE BY 1:45 PM FOR 2:00 PM START visitors will use the 6th and M Streets, SE, gate on weekends, holidays, DC 2006 attendees are invited to a briefing and tour covering the his- and evenings after 6:00 pm. (Two to three tours of 20 people per tour.) tory and work of the IMF and the role of the IMF Archives. Participants Metro: The U.S. Navy Museum is accessible by the Navy Yard (Green) will attend a briefing with a Visitor Center representative on the Fund’s Metro strop. The Museum is a 15-minute walk from the Metro; a bus runs history, core work, transparency initiatives, and a Q&A session. Fol- regularly from the Metro to the visitors’ entrance. lowed by a tour of the IMF Archives. (Limited to 30 people. Photo ID Contact: Joel Westphal, 202-433-3224. required for security clearance. All non-US nationals: Please bring a passport. Names and organizations of participants must be submitted by July 26 to allow security to make the appropriate security arrange- ments. Report to IMF Visitor Center entrance (white tent) at 700 19th Street, NW. Metro: From Farragut North take the K Street exit. Cross

45 ON-YOUR-OWN EXPLORATIONS AND ADVENTURES

If you have some spare time and the energy Vietnam Veterans Memorial sympathizers attacked Federal troops. Union to explore, consider one of these great ideas World War II Memorial authorities moved quickly and decisively to from the Host Committee. These tours are not Korean War Memorial secure the area, but the situation remained organized by SAA, NAGARA, and CoSA; Washington Monument uneasy throughout the war. The Civil War transportation is not provided. Trails tour covers the Baltimore city story Dupont Circle: In this vivacious, diverse as well as area themes involving African National Mall: The National Mall is the reason neighborhood you’ll find some of the city’s for most sightseeing visits to Washington, DC. Americans, the all-important railroads, and a finest museums and historic homes, as well variety of activities on the northern shores of With Constitution Avenue to the north, Inde- as an assortment of restaurants, distinctive pendence Avenue to the south, 3rd Street to the Chesapeake Bay. Contact: http://www. bookstores, and the city’s largest concentra- civilwartraveler.com/maryland/baltimore.html, the east and 14th Street to the west, the Mall tion of private art galleries. sights include the Washington Monument 888-248-4597. and nine of the museums of the Smithsonian Anecdotal History Tours - Art and Cultural Tour of Historic Frederick, Maryland: On Institution. You’ll see the: Museums: Customized tour by author/histo- Wednesday, August 2, from 9:00 am to rian/guide Anthony Pitch. The Washington Lincoln Memorial 1:00 pm, you can join tour guides Matt and Post says, “You’ll follow him dreamily, mes- Tiffany Wilms for a tour that includes the Jefferson Memorial merized by his tales.” Join his unique walking Smithsonian Institute National Museum of Civil War Medicine, the and motorized tours featured on national and Schifferstadt Architectural Museum (the old- National Museum of American History international TV. Contact: Anthony S. Pitch National Museum of Natural History est building in Frederick and one of the best ([email protected]), 301-309-0753, examples of German-Colonial architecture National Gallery of Art 301-309-0753 (fax). US Holocaust Memorial Museum in the country), and the Monocacy and An- Arthur M Sackler Gallery Historic Baltimore Civil War Trails Tour: In tietam National Battlefields. Contact: Matt Hirshhorn Museum and the midst of the Civil War, Baltimore found and Tiffany Wilms (www.frederickcarriageco. Sculpture Garden itself on the front lines. The tension erupted com/tours), 301-845-7001. Bureau of Engraving and Printing April 19, 1861, in Baltimore as Southern

SAA Thanks the Following Sustaining Institutional Members for Their Ongoing Support:*

Adelphi University Illinois State Archives Rutherford County Archives American Philosophical Society International Monetary Fund Scene Savers Archdiocese of St Louis Archives Kent State University Seneca Nation of Indians Arizona Historical Foundation Kentucky Dept of Library and Archives Smithsonian Institution Arizona State Library King Fahad National Library Southern Methodist University Best Buy Company Knox County Public Library Stetson University, College of Law Bowling Green State University Library and Archives Canada Texas Tech University Brigham Young University Hawaii Lockheed Martin The Coca-Cola Company California Judicial Center Mary McLeod Bethune Council House The Cutting Corporation Centre Canadien D’Architecture Massachusetts Institute of Technology The Kinkaid School Chemical Heritage Foundation Mayo Clinic Arizona Tuskegee University Chevron Corporation Middle Tennessee State University UNICOR Christian and Missionary Alliance Missouri State Archives University of Arkansas codeMantra LLC National Archives of New Zealand University of Georgia Libraries Cornell University Library National Association of Home Builders University of Hawaii D S Limited National Society Daughters University of Iowa Diocese of Bridgeport New Jersey Division of Archives & Records University of Kansas Duke University Medical Center Archives Management University of Michigan Eastern Michigan University North Carolina State Archives University of New Hampshire Family Rosary Inc Northﬁeld Mount Hermon School University of Western Ontario FAO of the U.N. North-West University University of Wisconsin-Madison Florida State University Ohio Historical Society US Army Heritage and Education Center Fordham University Orange County Community College LRC US House of Representatives Georgia Archives Oregon State University USO World Headquarters Hampton University Pennsylvania Historical and Museum Commission Washington State Archives, Southwest Harvard College Pennsylvania State University Wyoming State Archives

Harvard University Archives * As of March 2006

46 REGISTER ONLINE AT www.archivists.org Getting to DC 2006 Is As Easy as 1 – 2 – 3!

1 REGISTER Desk located in the Hilton Washington. Those a moment to review it upon receipt. If you registering after July 7 may not appear in the have a question, please contact the SAA INTERNET roster of conference attendees. Registrar at 312-922-0140 immediately. Register online using our secure DC 2006 registration form at www.archivists.org/ Registrations for Pre-conference Programs Registration Desk Hours conference. ONLY will be accepted until July 29, 2006. Pre-registrants may pick up their packets at Cancellations and Refunds: If for any reason the Host Committee table in the registration FAX area. Your registration packet will include a Fax your completed registration form, you must cancel your registration, your written request must be received before June name badge, tickets to special events, and an with credit card information, to 312-347- on-site program that lists times and locations 1452, Attn: DC 2006 Registration. Do not 16, 2006, to receive a full refund. A $50 handling charge will be assessed for written for all sessions and events. Please wear your fax your registration if you are paying name badge to gain admittance to sessions. by check. cancellations postmarked between June 17 and July 14. No refunds will be issued after Wednesday, August 17: 10:00 am – 7:00 pm MAIL July 14. Thursday, August 18: 7:00 am – 5:00 pm Send your completed registration form, with credit card information or check or Guest Option: This option (designed especially Friday, August 19: 7:00 am – 5:00 pm purchase order made payable to SAA, to: for spouses, partners, and children of confer- Saturday, August 20: 7:00 am – 3:00 pm ence attendees) allows the guest to attend DC 2006 Registrar the Plenary Sessions, the All-Attendee Recep- 2 RESERVE YOUR HOTEL Society of American Archivists tion, and the Exhibit Hall. Guest registrations 527 South Wells Street, Fifth Floor must accompany the conference attendee’s Chicago, IL 60607 The Hilton Washington Hotel (1919 Connecti- registration. When registering a guest, please cut Avenue, NW, Washington, DC 20009) be sure to include full names on the registra- will serve as the DC 2006 Joint Annual Payment and Registration Deadlines tion form. Meeting Headquarters Hotel. Registrations are processed on a first-come, Members Nonmembers first-served1 basis. Please complete the entire Early-Bird (by 6/16) $249 $349 DC 2006 meeting attendees will receive spe- form to speed your registration. To avoid being Advance (by 7/17) $329 $429 cial discounted conference room rates. These double-billed, do not send your registration via rates are available until July 11—OR until our On-Site (after 7/17) $369 $469 both fax and mail. room block has been met—whichever comes One-Day $169 $209 SAA accepts checks or, for DC 2006 only, first. After this date, or after our room block Students $119 $169 purchase orders made payable to SAA, as well has been met should that come before July as credit cards issued by VISA, MasterCard, or Student One-Day $99 $129 11, rates and/or availability can no longer be American Express. Payment must be made in Guest $99 $129 guaranteed. You are advised to make your US funds. Registrations received with purchase room reservations as soon as possible to en- orders will be processed, but funds must be sure availability and the discounted rate. SAA/ARMA Reciprocal Registration Fees: received by SAA within 30 days. If payment is The SAA and ARMA International govern- by credit card, we recommend that you submit Please call the hotel directly at 1-888-DCHIL- ing bodies have approved a resolution that your completed registration form, including credit TON when making your reservation, and be permits the members of each organization card information, to SAA via fax or Internet. sure to indicate that you are with the “Joint to attend the other’s annual conference at Annual Meeting.” You may also make member rates. The resolution is intended to Special DC 2006 Rates! your reservation on-line by visiting encourage expansion of educational opportu- www.archivists.org . Early-Bird Registration: Register by June 16 nities for both professions. and save $80 off Advance registration rates Confirmation Rates do not include applicable taxes, cur- and $120 off On-Site rates. You will receive written confirmation of your rently 14.5% occupancy tax per room per night. The first full night’s room and tax or Advance Registration: Register by July 7 to registration. This notice will verify that your credit card as a guarantee is required for all save $40 off On-Site rates. registration has been processed and will reservations.2 Cancellations must be made serve as confirmation of your New Orleans Late Registration: Registrations received after 2005 registration. Please allow up to 2 72 hours in advance of scheduled arrival. July 7 will be returned to sender. After July 7, weeks to receive your confirmation, and take you must register on site at the Registration

47 Room rates: Shuttles BWI Ground Transportation $149 Single A variety of transportation options are avail- (www.bwiairport.com/ground_transportation/) $179 Double able from each airport to the Hilton Washing- Super Shuttle [http://www.supershuttle.com/ $184 Towers Level Single ton. Click on the ground transportation link for htm/cities/dca.htm] Call 1-800-BLUE VAN $214 Towers Level Double a complete listing of options and more details. (258-3826) or 202/296-6662. Cost: $11- The Hilton Washington website provides driv- $31, depending on the number of riders. *Additional occupants will be charged $20 ing directions (www.hilton.com/en/hi/hotels/ MARC Trains / Amtrak Service. Amtrak [www. per person over and above two per room. maps_directions) from each of the airports. amtrak.com] and MARC [http://www. mtamaryland.com/services/marc/] trains The Hilton Washington Hotel is in compliance National Ground Transportation run the same route; Amtrak is more ex- with the Americans with Disabilities Act. (www.metwashairports.com/reagan/parking) pensive ($15-$41), but the trip is quicker Metrorail [http://www.wmata.com/]: Take with fewer stops. MARC fare is $6. Take 3 GET TO – AND AROUND - DC the Yellow Line toward Mt. Vernon Square. the shuttle bus from the airport to the BWI Transfer at Gallery Place / Chinatown to the rail station. Upon arriving at Union Station By Air Red Line toward Shady Grove. Exit at Dupont [http://www.unionstationdc.com/], take The Washington, DC, Metropolitan Area has Circle [http://www.wmata.com/metrorail/Sta- a taxi to the hotel (taxi stand out front) or three airports: tions/station.cfm?station=6]. Fare: $1.35 take the Metro’s Red Line toward Shady Ronald Reagan Washington National Airport to $1.85 depending on the time of day. The Grove and exit at Dupont Circle [http:// (www.metwashairports.com/reagan) (Na- Hilton Washington is a 10- to 15-minute walk www.wmata.com/metrorail/Stations/sta- tional / DCA) is 5 miles, or about 20 minutes, uphill from the Dupont Circle Metro station. tion.cfm?station=6] (fare = $1.35). The from the hotel. Super Shuttle [http://www.supershuttle.com/ Hilton Washington is a 10- to 15-minute htm/cities/dca.htm] Call 1-800-BLUE VAN Washington Dulles International Airport walk uphill from the Dupont Circle station. (258-3826) or 202/296-6662. Cost: $8- (www.metwashairports.com/dulles) (Dulles / Taxi service is available for a cost of $12, depending on the number of riders. IAD) is 23 miles, or about 40 minutes, from approximately $63. Taxi service from the airport to the hotel the hotel. is approximately $9-$14. Fares are Trains and Buses Baltimore-Washington International (BWI) determined by zone rather than distance. Amtrak (www.amtrak.com) trains arrive at Thurgood Marshal Airport (www.bwiairport. Washington’s historic Union Station (www. com/) (BWI) is 33 miles, or about 1 hour, Dulles Ground Transportation unionstationdc.com/). Upon arriving, take from the hotel. (www.metwashairports.com/dulles/parking) a taxi to the hotel (taxi stand out front) or Super Shuttle [http://www.supershuttle.com/ Nearly every air carrier flies into one of these take the Metro’s Red Line toward Shady htm/cities/dca.htm] Call 1-800-BLUE VAN three airports. For your convenience, listed Grove and exit at Dupont Circle (fare = (258-3826) or 202/296-6662. Cost: $9- below are the major carriers that service $1.35). The Hilton Washington is a 10- $26, depending on the number of riders. Reagan National Airport. to 15-minute walk uphill from the station. Washington Flyer Coach [http://www.washfly. For reservations or information, call 3 com/] to Metrorail. The Washington Flyer USAirways 1-800-USA-RAIL (1-800-872-7245). 800.428.4322 / www.usairways.com offers motorcoach service from the airport to Greyhound (www.greyhound.com) buses United the West Falls Church Metro Station (Orange arrive at the Greyhound terminal (1005 800-864-8331 / www.united.com Line). Buses leave every half hour and the 1st Street, NE, Washington, DC 20002; trip takes between 20 and 30 minutes. The 202/289-5120) behind Union Station. Delta Airlines cost is $8 one way. Upon arriving at the met- 800.221.1212 / www.delta.com From Union Station, take a taxi to the hotel ro station, take the Orange Line toward New (taxi stand out front) or take the Metro’s American Airlines Carrolton. Transfer to the Red Line at Metro Red Line toward Shady Grove and exit at 800-433-7300 / www.aa.com Center (toward Shady Grove). Exit at Dupont Dupont Circle (fare = $1.35). The Hilton Air Tran Circle [http://www.wmata.com/metrorail/Sta- Washington is a 10- to 15-minute walk 800-AIR-TRAN (247-8726) / www.airtran.com tions/station.cfm?station=6] Fare: $1.85 uphill from the station. For reservations or to $2.70 depending on the time of day. The information, call 1-800-229-9424. Frontier Airlines Hilton Washington is a 10- to 15-minute walk 800-432-1359 / www.frontierairlines.com uphill from the Dupont Circle Metro station. By Car Washington Flyer Taxi [http://www.metwas- The Hilton Washington website provides driv- You may also contact SAA’s official travel agent hairports.com/dulles/parking_transporta- ing directions (www.hilton.com/en/hi/hotels/ for assistance in arranging your air travel: tion_3/ground_transportation/washing- maps_directions) to the hotel. Hotel parking Phil Marks, Travel Too ton_flyer_taxi] The Washington Flyer Taxi is available for $23/day; valet and in/out 800-235-1309 / 650-553-9600 is available from the taxi stand. Cost: privileges are available for an additional cost. [email protected] Between $51 and $58 to most Washing- ton, DC, destinations.

48 REGISTER ONLINE AT www.archivists.org DC 2006 Joint Meeting Registration Form DC WASHINGTON, DC JULY 30 - AUGUST 5, 2006 2006 To register online using our secure DC 2006 registration form, go to www.archivists.org. 1. REGISTRATION

One registrant per form. Please type or print clearly. NAGARA, CoSA, or SAA Individual Member: No Yes NAGARA, CoSA, or SAA

LAST NAME FIRST NAME NICKNAME FOR BADGE Regular Institutional Member: No Yes

Institution Name: ______

INSTITUTION NAME FOR BADGE (Only one individual per SAA Regular Institutional Membership may register at the member rate.)

PREFERRED CONFIRMATION ADDRESS SAA Sustaining Institutional Member: No Yes

Institution Name: ______STREET OR PO BOX (Three individuals per SAA Sustaining Institutional Membership may register at the member rate.)

CITY STATE/PROVINCE ZIP/POSTAL CODE COUNTRY SAA/ARMA Reciprocal Rate: No Yes ARMA ID#: ______

IF STUDENT, NAME OF SCHOOL Check here if you have any special needs in order to participate fully in this event. PHONE DAYTIME PHONE (WITH AREA CODE) FAX (WITH AREA CODE) The conference staff will contact you.

E-MAIL ADDRESS Navigator Program: Please assign me a Navigator. GUEST NAME IF REGISTERED Please contact me about serving as a Navigator.

2. CONFERENCE REGISTRATION FEES

Weekly registration includes all Plenary and Education Sessions and Exhibit Hall. Registration fee * Guest Registration: Designed especially for does not include Pre-conference Programs or Special Ticketed Events. (See reverse.) spouses, partners, and children of conference attendees, Guest registration allows the guest Please check appropriate box: Members Nonmembers to attend the Plenary Sessions, the All-Attendee Early-Bird (by 6/16) Special DC 2006 Rate ...... ❑ $249 ❑ $349 Reception, and the Exhibit Hall. Guest registrations must accompany the conference attend- Advance (by 7/17) ...... ❑ $329 ❑ $429 ee’s registration. When registering a guest, On-Site (after 7/17) ...... ❑ $369 ❑ $469 please be sure to provide full names below. One-Day ❑ Thursday 8/3 ❑ Friday 8/4 ❑ Saturday 8/5 ...... ❑ $169 ❑ $209 ______Student ...... ❑ $119 ❑ $169 *GUEST NAME IF REGISTERED Student One-Day (any one day) ______❑ Thursday 8/3 ❑ Friday 8/4 ❑ Saturday 8/5 ...... ❑ $99 ❑ $129 *GUEST NAME IF REGISTERED Guest* ...... ❑ $99 ❑ $129

Subtotal Conference Fees $ ______

49 3. PRE-CONFERENCE PROGRAM FEES

Members - Early/Regular* Nonmembers - Early/Regular* 0701 Advanced Appraisal for Archivists (7/30) ...... ❑ $145 / $195 ❑ $215 / $265 0714 Intro to Audio Archives Management (7/30) ...... ❑ $185 / 235 ❑ $235 / $285 0706 Security in Archives & Manuscript Repositories (7/30-31) Part 1 Basic ...... ❑ $185 / $235 ❑ $235 / $285 Part 2 Advanced ...... ❑ $185 / $235 ❑ $235 / $285 Parts 1 and 2 ...... ❑ $285 / $335 ❑ $365 / $415 0707 Art of Processing Manuscripts (7/30-31) ...... ❑ $285 / $335 ❑ $365 / $415 0712 Working Together: Workshop for Archivists, Records Managers, Info Technologists (7/30-31) Per Team of 2 (List teammate[s] on reverse as “Guests”) ...... ❑ $400 / $450 ❑ $400 / $450 Per Additional Person ...... ❑ $155 / $205 ❑ $155 / $205 0704 New/Remodeled Facilities (7/31-8/1)...... ❑ $285 / $335 ❑ $365 / $415 0705 Real-World Reference (7/31-8/1) Part 1 Basic ...... ❑ $185 / $235 ❑ $235 / $285 Part 2 Advanced ...... ❑ $185 / $235 ❑ $235 / $285 Parts 1 and 2 ...... ❑ $285 / $335 ❑ $365 / $415 0708 Preservation of 20th Century Photos (7/31-8/1) ...... ❑ $285 / $335 ❑ $365 / $415 0709 Encoded Archival Description (7/31-8/1) ...... ❑ $325 / $375 ❑ $405 / $455 0713 Copyright: The Archivist and the Law (7/31-8/1) ...... ❑ $285 / $335 ❑ $365 / $415 0702 Oral History (8/1) ...... ❑ $185 / $235 ❑ $235 / $285 0703 Intro to Archival Exhibits (8/1) ...... ❑ $185 / $235 ❑ $235 / $285 0717 Electronic Signatures (8/1) ...... ❑ $145 / $195 ❑ $215 / $265 0711 Ethnographic Archives Symposium (8/2) ...... ❑ $80 / $80 ❑ $115 / $115 * The Early-Bird deadline is July 3. Regular rates apply after that date.

4. TICKETED SPECIAL EVENTS Please indicate if you plan to attend — even if the event is free to registrants — so that we may provide you with a ticket and have an accurate estimate of attendance. # Tickets SAA Student Mixer (8/2) ______Free to registrants National Archives Public Vaults Tour/Reception (8/2) ______Free to registrants ACA Annual Business Meeting and Member Reception (8/3) ______Free to ACA Members All-Attendee Reception (8/4) ______Free to registrants Guest Ticket to All-Attendee Reception (8/4) ______$35 Adult / $10 Children 12 and under ADULT CHILD Closing Party (8/5) ______$30 for members and their guests/$40 for nonmembers and their guests Subtotal Special Event Fees $ ______

5. METHOD OF PAYMENT

All payments must be made in U.S. funds. SAA accepts checks, VISA, MasterCard, and American Express. For faster service: Please make checks and purchase orders payable to SAA. Do not send cash. Register online at www.archivists.org Or submit via fax Total: $ ______Check # ______VISA MasterCard (with credit card information) to: American Express 312-347-1452 Or send completed form with payment to: DC 2006 Registrar ______Society of American Archivists CREDIT CARD # EXPIRATION DATE 527 South Wells Street, 5th Floor Chicago, IL 60607-3922 ______NAME ON CARD (PLEASE PRINT) Questions? 312-922-0140

______Please do not submit registration via CARDHOLDER’S SIGNATURE more than one method. 50 REGISTER ONLINE AT www.archivists.org DC 2006 SESSION ATTENDANCE SHEET Please check the box next to the one session per time slot that you are most likely to attend. The information will be used for planning purposes only. You are not required to attend these sessions, and your selections do not guarantee your seat. Please return this form with your registration via fax, online, or mail. Thank you!

Tuesday, August 1, 8:00 AM – 5:00 PM 309 Conquering the Case File Mountain: Canadian 604 Finding Aids: The Next Generation Perspective for Archivists / Records Managers CoSA Advocacy Training 605 Student Paper Session 310 The Digital Story Revolution: 606 Public vs Private Sectors: How Teachers Are Using Our Archives Thursday, August 3, 9:30 - 11:00 AM Adapting to the Private Sector 607 CoSA Incubator Session: 101 Institutional Approaches to Digital Recordkeep- Friday, August 4, 2:30 - 3:30 PM Local Government Records ing in Government 401 On the Road for Archival Outreach: 608 Seminar: 102 Replevin: Fact, Fiction, Pitfalls Georgia Circuit Rider Archivist Program Managing Archives in a Time of Change 103 Archiving GIS Databases 402 Developing Standards for 609 Recapturing the History & Culture 104 African American Historic Sites in Digitally Created Microfilm of New Orleans Washington, DC 403 Developing Open-Source, Standards-Compliant 610 Managing Digital Records of Visual & Performing 105 Yizkor Books, Weblogs, Ethnic Cleansing: Descriptive Tool for Lone Arrangers Art Organizations Grassroots Documentation, New Technologies 404 Archivists & Educators Partner for Innovative Un- 106 Seminar: Creating Capability for Digital dergrad Course in Archival Research Methodology Saturday, August 5, 12:30 - 2:00 PM Preservation Partnerships 405 Uncovering the Hidden: Finding GLBTQ 701 What I Did Last Summer: The 2005 Hurricanes’ 107 The Archival Pharmakon Resources in Archives & Libraries Impact on Archives, Libraries, Museums 108 Impact of Archival Institutes on the Archival 406 Overcoming Another Obstacle: Documenting 702 Beyond the MOA: Profession the History of a Community’s Disabled Working Out the Nuts & Bolts of Collaboration 109 Applying Minimal Processing Guidelines 407 Brown University Steering Committee 703 What Blogs Mean for Archivists in the to Visual Materials Collections on Slavery & Justice 21st Century 110 Copyright for Archivists 408 Public Records in the Electronic Age 704 Applying DACS to Finding Aids 409 Putting Primary Sources to Music: 705 Intelligence Reform & Terrorism Prevention Act of Thursday, August 3, 1:00 - 2:30 PM The Thomas Hampson Teacher Institute 2004: Impact of Federal Regulations & Standards… 201 Respecting Cultural Traditions of 410 Use It Or Lose It: 706 Family Ties: Connecting Individuals to Archives Preserving Your Digital Documents Native American Collections 707 New Archival Collaborations Between Traditional 202 How Did You Find That? Angling for Access Government Archives & Academic Data Archives Friday, August 4, 4:00 - 5:30 PM 203 The Essential Altruist: Volunteering in Archives 708 What Makes a Good Leader for Libraries, 204 The Diversity of Heavy Industry Archives 501 Sex, Lies & Audiotape: Archives, Museums? Documenting Fallen Politicians 205 Making Technology Work: 709 Native American Protocols for American DSpace and Its Implementations 502 Measuring Performance in Archival Repositories Libraries, Archives, Information Services 206 Comparing the Culture of Archives in 503 New Challenges in Collaboration: 710 We Did It, So Can You: Tackling Electronic China & the US Library & Archival Perspectives on Records Issues Digital Content Management & Preservation 207 Partnership for America’s Historical Records: Exploring the Possibilities 504 The Raisins of Wrath: Saturday, August 5, 2:15 - 3:45 PM Ethics & the Business Archivist 208 Big Bird’s Digital Future: 801 How We’d Like to Spend Next Summer: Actions Appraisal & Selection of Public TV Programming 505 Vital Records: Importance of National Archives We Should Take to Deal with Regional Disasters & Records Administrations in Governance & 209 Role of NARA in Supreme Court Nominations: Civil Society 802 Managing Change in the Archives The Roberts & Alito Experience 506 Learning from the CIA-Led Review of Jackson 803 International Perspectives on Archival Education 210 New Ideas & Techniques for Fostering Learning Papers at University of Washington 804 The Intersection of Archives, Museums, Libraries in the Archives 507 Ethnographic Collections: Description & Access 805 Future Directions for Special Collections in Research Libraries Thursday, August 3, 2:45 - 4:15 PM 508 Future Shock: Saving the Signals of Audiovisual Records 806 Interactions Between NGOs & Government 301 Current State of Electronic Records Preservation 509 Archivists & Enterprise Architecture 807 Seminar: Archives for Justice 302 The “New” ICA: Update & Progress Report 510 Seminar: Possibilities & Problems of Digital 808 Providing Access, Maintaining Privacy: 303 Planning for Sustainability for Digital Programs History & Digital Collections Administering Health Care Records Under HIPAA 304 Designing Successful Internships 809 Emerging Digital Preservation Standards: Certifi- 305 Extended Archival Description: Saturday, August 5, 9:30 - 11:00 AM cation of Trusted Digital Repositories & PREMIS Context & Specificity for Digital Objects 601 Watching the Watchers: 810 Getting the Stuff: 306 Secrecy vs Access: Government Information Surveillance Files in Public Archives Challenges & Victories of Archival Fieldwork in the GW Bush Era 602 Building an Archive of Government Websites 307 CoSA Incubator Session: The National Initiative 603 Cultural Content Online: Criteria for Choosing 308 Photographic Negatives: Digitization Projects Rethinking the Archival Image

51 CALL FOR SESSION PROPOSALS CHICAGO 2007: THE 71ST ANNUAL MEETING OF THE SOCIETY OF AMERICAN ARCHIVISTS AUGUST 27 – SEPTEMBER 2, 2007

The 2007 Program Committee invites submissions for session proposals • Work in Progress. Open session of 90 minutes, consisting of two for CHICAGO 2007: The 71st Annual Meeting of the Society of Ameri- presentations of 15 minutes each, describing ongoing research top- can Archivists in Chicago, Illinois, August 27 – September 2, 2007. We ics and including at least 60 minutes for feedback and discussion. invite you to participate in development of the meeting by 1) proposing Paper titles are required. sessions that will be of interest to the profession or 2) volunteering to • Panel Discussion. Open session of 90 minutes, consisting of a panel share your own knowledge and expertise as a presenter. of three to five individuals who informally discuss a variety of theo- An important goal for CHICAGO 2007 is to present a program that builds ries or perspectives on the given topic. No paper titles are required. on the SAA Annual Meeting’s traditional strengths – a wide variety A moderator or commentator is recommended. of topics, cutting-edge discussions of technology, a balance of theory • Workshop . Limited-enrollment session of 2 hours, usually designed and practice, and world-renown presenters – while inviting new ideas to teach or refine skills. No paper titles are required. and concepts that may stimulate additional interest, involvement, and • Seminar/Roundtable . Limited-enrollment session of 2 hours, usually educational benefit. The program should address topics of concern to designed as a directed discussion among attendees sharing a com- diverse perspectives and constituencies and to archivists at all levels of mon experience or preparation. experience. • Special Focus Session. Open session of 60 minutes designed to Please submit a fully fleshed-out session proposal, including the names highlight innovative archives or records management programs, of all speakers and an indication of their agreement to participate. (Ses- new techniques, and research projects. Audience participation is sion proposals that include only some of the speakers or that are miss- significant. No paper titles are required. ing a check-off for speaker participation are very difficult to assess when compared to complete proposals, and thus are less likely to be NEW in 2007! accepted.) Proposals that incorporate the following will receive special • Poster Presentation. Report in which information is summarized consideration: using brief written statements and graphic materials, such as photographs, charts, graphs, and/or diagrams, mounted on a poster • Section or Roundtable endorsements. (Each SAA section and board measuring four feet high by six feet wide. Posters will be roundtable may endorse up to two proposals. PLEASE NOTE that on display during Exhibit Hall hours. Presenters will be assigned an endorsement does not guarantee acceptance.) a specific date and time at which they must be at their poster to • Content targeted to “new” archivists as well as to more experienced discuss it with participants. veterans of the profession. An important reminder: Archivists and records managers who partici- • Content that continues the collaboration and synergies achieved by pate in the program must register and secure institutional or personal the 2006 Joint Annual Meeting of SAA, the National Association of funding. Participants who are not archivists or records managers, or Government Archives and Records Administrators, and the Council who are from outside the United States, are eligible for complimentary of State Archivists. registration upon request. SAA cannot provide funding for speakers, • A focus on SAA’s top three strategic priorities: technology, diversity, whether they are international, non-archivists, non-records managers, and public awareness. members, or nonmembers. Proposals that address other aspects of contemporary archival theory For additional information, contact either of the 2007 Program and practice also are strongly encouraged and welcome. Suggestions Committee Co-chairs: and tips for preparing a successful proposal are available on the SAA Danna Bell-Russel Becky Haglund Tousey website at: www.archivists.org/conference/proposals101. Library of Congress Kraft Foods Inc. The 2007 Program Committee encourages submission of proposals that 202-707-4159 847-646-2981 may include, but are not limited to, the following formats: [email protected] [email protected] • Traditional . Open session (ie, unlimited attendance) of 90 minutes, consisting of two or three fully prepared papers of 15 minutes each To submit a proposal, please use the form on the SAA website at and a comment-and-discussion period. Please do not propose www.archivists.org/conference/chicago2007 sessions of more than three presenters. Paper titles are required. New for 2007: A chair is not required for this format; chair duties Proposals must be submitted no later than October 9, 2006. may be performed by one of the speakers, who must also be designated as the key contact for the session.

52 REGISTER ONLINE AT www.archivists.org CALL FOR PRE-CONFERENCE IT’S A CAPITAL PROGRAM PROPOSALS DC EXPERIENCE! CHICAGO 2007: THE 71ST ANNUAL MEETING OF THE SOCIETY OF AMERICAN ARCHIVISTS

DC 527 South Wells Street, Fifth Floor 2006 Chicago, IL 60607-3922 USA

Early Bird Registration Deadline June 16 Hotel Reservation/Conference Rate Deadline July 11