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25 Duties of a Quartermaster's J R Army Med Corps: first published as 10.1136/jramc-75-01-04 on 1 July 1940. Downloaded from 25 DUTIES OF A QUARTERMASTER'S DEPARTMENT IN PEACE. By CAPTAIN (QUARTERMASTER) J. G. EVES, M.B.E., Royal Army Medical Corps. THIS article deals with the duties in a Quartermaster's Department in peace. The duties might-be summarized under the following general headings :­ (1) Charge of the buildings, quarters,barrack rooms and enclosures of a military hospital and company, RA.M.C., and the fixtures contained therein. (2) Arrangements for the supply and maintenance of, and the accounting for, all equipment, barrack, medical and ordnance. (3)' The indenting and accounting for: (a) Diets and extras ordered for patients in hospital; and (b) rations for the RA.M.C. personnel. guest. Protected by copyright. (4) The submission of indents for fuel and light, disinfectants, etc., and accounting for them. (5) Hospital charges. (1) BUILDINGS, QUARTERS, BARRACK ROOMS AND ENCLOSURES. All buildings; quarters, etc., are taken over from the Officer ijc Barracks by the Quartermaster on behalf of the O.C. and held on charge by the O.C. Unit. A statement of all the rooms, etc., contained in· the barrack and hospital buildings is detailed on Army Form G. 1062. This forni is made Regns. S.T.&B. out ill. d Up li ca t e and' slgne d b y t hOCe .. U'mt and t h e Offi cer 1'j c B arrack s. para.Services 647. 1930, One copy is kept by the O.C. Unit and the other "by the Officer ijc Barracks, and the statements are verified annually. This verification takes place just http://militaryhealth.bmj.com/ before the Officer ijc Barracks carries out his annual inspection. Once the O.C. Unit takes over any building he is responsible for its care and maintenance and deals direct with the Garrison Engineer in this connexion. Each room in a building or quarter is generally provided with aninventoty ~930~ ;a:~s.~6 of RE. fixtures, and one of the duties of a Quartermaster, in so far as the Re~~9·M.S.A. hospital and barrack buildings are concerned, is to make a periodical inspec- },~&~: K~\~~~: tion of them and where damages or deficiencies are noted to fix if possible 1937, para. 127. individual responsibility. In a place like a military hospital where the occupants of the various wards and departments are continuously changing on September 27, 2021 by it is often impossible to fix the blame on any particular person. Where loss or damage can be traced the matter is reported to the Garrison ~ifo!sp;;~:~~~: Engineer on Army Form P. 1923 and the individuals are charged. It may be well to mention at this stage that as a general rule the occupants of War Department buildings are regarded as being ill the position of tenants of a civilian landlord who expects all broken glass to be made good at the. J R Army Med Corps: first published as 10.1136/jramc-75-01-04 on 1 July 1940. Downloaded from 26 Duties of a Quartermaster's Department in Peace ~e~~3~'Sp:!: expense of his tenants. Glass is hot replaced in War Department buildings 122. at the public expense as a matter of course on the grounds of damage by storm, or· that the persons who did the damage are unknown. Normally the unit must collect the cos~ from someone or suffer the Joss. On the other hand the regulations do relax to some extent in this respect; for example', at some stations gales spring up with considerable force with little or no warning. Doors, windows and fanlights bang to and the electric lights swing about with consequent breakages' of window panes and opal lamp shades. Doors and windows when open should, however, always be secured by the hooks and eyes which are generally provided for the purpose, so it is always difficult to get charges through on that score, but cases do arise when subh breakages occur through unavoidable circumstances, and when this happens the matter is reported on Army Form K.1306 if urgent, or on Army Form K.1308 if not urgent, to the Garrison Engineer. fira~ E~~'l~: On these forms the nature of the repair required is shown an~ a statement "p of the circumstances in which the damage occurred is given, the C.O. adding a certificate to the effect that he is satisfied that all reasonable precal,ltions guest. Protected by copyright. to prevent damage were taken, that is, windows, doors and jalousies were at the time properly fastened. If the Garrison Engineer agrees, all well and good, the damage is repaired at the public expense. Sometimes, however, Regns. E.S· Pt· he does not agree, in which case the C.O. has the right of appeal to head- 1,1930, para 125• . quarters. Q There are many losses and damages to R.E. fixtures in a military hospital which are not due to the elements and which, on the other hand, cannot be traced to individuals, and these have to form the subject of a proportionate charge against units whose sick have been treated in the hospital during the' period in which the losses or damages took place. These items are generally dealt with once a quarter and the procedure in brief is this :- http://militaryhealth.bmj.com/ Particulars of the various losses or damages are given in detail on Army Form P.1923 and sent to the Garrison Engineer who carries out the replace­ ment or repair and reports the cost to the O.C. hospital. The O.C. hospital (actually the Quartermaster) divides the cost amongst Regns. E.S. Pt. h .. d d' h . b f h' h 1,1930, para 128. t e varIOUS umts concerne accor mg to t e num er ot err men w 0 have been under treatment and sends the detail back to the Garrison Engineer who then sends it to the Garrison Adjutant and he notifies the units in garrison orders the amounts to be paid to the public. So much for losses and d~mages. Now a few words on repairs. There are two classes of repairs, namely normal and urgent. on September 27, 2021 by Urgent repairs are reported immediately on Army Form K.1306 and are generally confined to repairs affecting water, gas, and electricity. There are exceptions to this; for example if the key of the ward medicine cupboard is lost and the cupboard cannot be opened, then action has to be taken straight away. In this respect the Quartermaster has to use his discretion. Normal repairs are reported monthly on Army Form K.1308 and the J R Army Med Corps: first published as 10.1136/jramc-75-01-04 on 1 July 1940. Downloaded from J. G. Eves 27 repairs are carried out by the R.E. as and when the labour at their disposal permits. - The following are a few of the more important. things to watch when taking over any class of building; for example lavatory basins,water-closet pans, baths and sinks. These are expensive items which easily get damaged, so it is well to make sure that they are sound before taking over. Keys are another source of trouble; they are constantly getting lost, and, as it is difficult to fix the blame, it is as well to ensure that all locks have properly fitting keys. Yale locks are usually provided with three keys, and locks to stores generally have two. Duplicate keys for ordinary door locks are not provided. There seems to be a popular impression that the Quarter­ master holds a duplicate key for every door, but this is not so. If the key to an ordinary locked door is lost the only thing the Quartermaster can do is to call in the help of the R.E.'s to open it, and this is usually managed by force. A note should be made of broken or cracked window panes. Ensure that' the individual from whom the building is taken over accepts responsibility guest. Protected by copyright. for their replacement. It may be found ill taking over buildings, quarters, etc., that all the R.E. fixtures are not shown on the inventory boards, but only those which could easily be removed. Such items as sinks, lavatory basins, water-closet pans, water cisterns and pipes are not usually shown. It may be interesting to know what can be done in the way of redecoration, f.egf~30~·~a~f~ for instance, to public quarters. The.external painting of wood and iron "L." work may be done every four years at home stations and every two or three years at stations abroad. Internal painting is normally done once in eight years. In the case of a change in the occupancy of officers' quarters, internal painting up to one-eighth and external painting up to one-fourth of the http://militaryhealth.bmj.com/ total respective costs of these periodical services may be incurred for each year that has elapsed since they were last done. In the case of all quarters, one coat of distemper may, if necessary, be applied on change of occupancy provided that not less than one year has elapsed since it was last done. Rooms in which infectious diseases have occurred may (after disinfection) be redistempered and repainted on the certificate of an officer of the R.A.M.C . .that the work is necessary. In addition to the periodical inspection made by the Quartermaster, inspections are carried out by the Royal Engineers for the purpose of noting f.e~93J,'·Sj,:!: on September 27, 2021 by and carrying out maintenance services.
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