Camp Bus Service

Invitations for Bid (IFB) solicited by the

GREAT NECK PARK DISTRICT

CAMP BUS SERVICE

BID DUE DATE: APRIL 6, 2020 at 12:30 P.M.

5 Beach Road Great Neck NY, 11023

Issue Date: March 9, 2020

GREAT NECK PARK DISTRICT NASSAU COUNTY, NEW YORK

NOTICE TO BIDDERS

CAMP BUS SERVICE ------

Please take notice that the Board of Commissioners of the Great Neck Park District will receive sealed bids at the District office, Five Beach Road, Great Neck, New York, 11023, until 12:30 p.m. Monday, April 6, 2020 for the Great Neck Park District Camp Bus Service as set forth in the detailed specifications.

At the above time and location, the bid will be publicly opened and read. The form of the proposal and specifications will be available at the Park District Office where copies thereof may be obtained by qualified bidders during normal business hours, Monday through Friday, 9 a.m. to 5 p.m.

The Board of Commissioners reserves the right, to reject any and all bids and accept the bid which it deems to be in the best interest of the Park District. For more information, call the Great Neck Park District at (516) 487-7665.

Dated: Great Neck, New York March 9, 2020

Board of Commissioners Great Neck Park District

Robert A. Lincoln, Jr Frank S. Cilluffo Tina M. Stellato

GREAT NECK PARK DISTRICT NASSAU COUNTY, NEW YORK

BID DOCUMENTS FOR:

CAMP BUS SERVICE

As specified

BOARD OF COMMISSIONERS

ROBERT A. LINCOLN, JR. FRANK S. CILLUFFO TINA M. STELLATO

SUPERINTENDENT JASON R. MARRA

ASSISTANT SUPERINTENDENT ANTHONY DIDOMENICO

THIS BID CONSISTS OF 23 PAGES.

SUBMISSION OF A BID WILL BE DEEMED ACKNOWLEDGEMENT OF THE RECEIPT OF THE ENTIRE BID PACKAGE.

IF YOU FAIL TO RECEIVE ANY PAGES, PLEASE CONTACT THE PURCHASING DEPARTMENT AT (516) 487-7665.

GENERAL INFORMATION TO BIDDERS

1. RECEIPT OF BIDS a. The Board of Commissioners of the Great Neck Park District, Five Beach Road, Great Neck, New York 11023, herein called the “Owner,” invites proposals on the forms attached hereto. All blanks must be filled in appropriately. Proposals shall be received by the Board of Commissioners of the Great Neck Park District, 5 Beach Road, Great Neck, New York 11023 until 12:30 p.m. Monday, April 6, 2020 at which time they will be opened and read aloud. The envelopes containing the proposals must be sealed, addressed to the Board of Commissioners of the Great Neck Park District, 5 Beach Road, Great Neck, New York 11023, and be designated as “CAMP BUS SERVICE” as specified.

b. The Owner may consider informal and proposals not prepared and submitted in accordance with the provisions hereof. Owner reserves the right to waive any minor informality in or reject any and all proposals. Any proposals may be withdrawn prior to the scheduled time for the opening of proposals. Any proposal received after the time and date scheduled will not be considered. No bidder may withdraw a proposal within forty-five (45) days after the actual date of the opening thereof.

2. PREPARATION OF PROPOSAL a. Proposals must be submitted on the prescribed form. All blank spaces for bid prices must be filled in, typewritten or in ink with the cost per bus as specified. b. No bid will be accepted which contains any changes, additions, omissions or erasures. c. All proposals must be submitted in sealed envelopes bearing on the outside the name of the bidder, his/her/its address and the name of the project for which the proposal is submitted. If forwarded by mail, the sealed envelope containing the proposal and marked as directed above, must be enclosed in another envelope addressed as specified in the proposal form, preferably by certified mail.

3. QUALIFICATIONS OF BIDDER a. Only qualified bidders who have adequate experience, finances, equipment and personnel will be considered in making awards, based upon qualifying data submitted with the bid proposal. b. The Owner may make such investigation as the Owner deems necessary to determine the ability of the bidder to deliver the service. The bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any proposal if the evidence submitted by, or investigation of, such bidder fails to satisfy the Owner that such bidder is properly qualified to carry out the obligations of the contract and to complete the work described therein. Conditional bid proposals will not be accepted.

4. ADDENDA AND INTERPRETATION No interpretation of the meaning of the specifications will be made to any bidder orally. Each and every request for interpretation shall be in writing and addressed to the Superintendent of Parks of the Great Neck Park District at 65 Arrandale Avenue Great Neck, New York 11024. Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the proposal, which, if issued, will be mailed to all prospective bidders (at the respective addresses furnished for such purpose) no later than three (3) days prior to the date fixed for the opening of proposals. Failure of any bidder to receive any such addendum or interpretation shall not relieve any bidder from any obligation under his/her/its proposal submitted. All addenda issued shall become part of the contract documents.

5. FEDERAL AND STATE LAWS AND REGULATIONS The bidders’ attention is directed to the fact that all applicable federal, state, and municipal laws and rules and regulations shall apply to the contract throughout and they are deemed to be included herein, the same as though herein written in full.

6. AWARD OF CONTRACT a. The bid specification includes four units: Unit A, Unit A.1, Unit B, and Unit C. All three units must be completed in full with submittal of proposal. All four units A, A1. B, & C will be awarded to the lowest responsible and responsive bidder. b. The Owner reserves the right to waive any minor informalities and to reject any or all bid proposals, or to make an award to other than the low bidder, or to advertise for new proposals, if, in the opinion of the Owner, the best interests of the Owner will thereby be promoted. c. Any conditions set forth in the bid proposal will be deemed a counter-offer and will render the bid proposal non-responsive. d. Acceptance by the Owner of a bid shall constitute a contract between the Owner and the successful bidder. e. The Owner reserves the right to award individual units or bid in whole to lowest and most responsive bidders.

7. TERM OF CONTRACT The term of contract shall be for one year starting June 29, 2020 (first day of camp) through August 21, 2020 (last day of camp) with no work to be performed on Friday, July 3, 2020. The Park District shall have the right to extend the term hereof for two (2) additional successive one- year periods, (Year 2 - 2021) and (Year 3 - 2022) (the Initial Term and any such one-year extensions are collectively called the “Term”); the Park District may exercise each such right to extend by delivering written notice of extension to Licensee not fewer than sixty (60) days prior to the expiration of then-current Term. *Dates of operation are based off of the Great Neck Public School Calendars; exact dates of operation will be adjusted from year to year.

8. SEXUAL HARRASMENT “By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of section two hundred one-g of the labor law.”

9. OBLIGATION OF BIDDER At the time of the opening of bid proposals, each bidder will be presumed to have inspected, to have read and to be thoroughly familiar with the specifications (including all addenda). The failure or omission of any bidder to receive or examine any form, instrument or document shall in no way relieve any bidder from any obligation with respect to his/her/its proposal.

10. CONVICTION OF CRIME a. If the bidder, any officer, director or any party holding a controlling interest (defined as five [5%] percent or more), or in the case of a corporation any stockholder owning five (5%) percent or more of the outstanding shares is convicted of a crime, excluding Class B and Unclassified Misdemeanors (as defined under the New York State Penal Law and their equivalent in any sister state or under

Federal Law) related to the subject matter of this contract after this contract is fully executed, the Owner shall have the right to terminate this contract, after this contract is fully executed, the Owner shall have the right to terminate this contract without penalty. An “affiliated company” as used herein means any affiliate which is a partnership, corporation, proprietorship, association or other entity (i) in which a 50% or greater ownership interest (as defined below) is directly or indirectly held by the proposer or any of its management personnel (as defined below) is directly or indirectly held by the proposer or any of its management personnel (as defined below) or directors, (ii) which directly or indirectly holds 50% or more of the ownership interest in the proposer, (iii) in which an aggregate 20% or greater ownership interest is directly or indirectly held by one or more shareholders (or partners or proprietors in the case of a partnership or proprietorship) which or who in the aggregate hold a 20% or greater ownership interest in the proposer. An “ownership interest” means the ownership, whether legally or beneficially, interest in or assets employed by a partnership or of a similar interest in or assets employed by any other entity. “Management personnel” means executive officers and all other persons, whether or not officers or employees, who perform policy- making functions similar to those of executive officers.

11. Each bidder is requested to read carefully the Notice to Bidders, Information to Bidders and the Specifications since, in fairness to those who submit Proposals properly; bidders will be held to strict compliance with such Notice to Bidders, Information to Bidders and Specifications.

12. Bid proposals must be submitted with forms attached hereto, in sealed envelopes bearing on the outside the name and address of the bidder and the words “Camp Bus Service” Any proposal, which is incomplete, conditional or obscure, may be rejected as not meeting bid Specifications.

13. All proposals received after the designated time as stated in the Notice to Bidders will be considered by the Board of Commissioners and will be returned to the bidder unopened. The bidder assumes the risk of any delay in the mail, and the bidder assumes responsibility for having his Proposal deposited with the Board of Commissioners.

14. The submission of a Proposal by a bidder will be construed as indication that he is fully informed as to the extent and character of equipment and /or services required and can furnish the supplies, materials, equipment and/or services satisfactory to the full intent of the Specifications without any extras. His Proposal shall include the furnishing of all labor, materials and equipment as required by the work to be done or the services to be rendered.

15. Each bidder is required to state in his Proposal the names and places of residence of any and all persons interested in the Proposal, and to sign the Non-Collusive Bidding Certification attached thereto.

16. All bids shall be held firm for forty-five (45) business days after the bid opening date. No bids may be withdrawn during that period.

17. The bidder must furnish the Park District with three references from similar type jobs on the attached sheet. References must include organization or company name, name of contact, address and telephone number.

18. The Contractor will need to provide busing as specified in the bid proposal for Unit A, Unit B, and Unit C. Specifications of each Unit is definitively defined below on page 14-18.

19. Number and sizes of buses will be determined for each Unit by the Park District within two weeks prior to the commencement of each camp session.

20. The contractor is responsible to furnish buses manufactured after 7/1/1987 and have passenger restraints for all occupants.

21. All Buses are required to have 2 way radios for constant contact with dispatch. It is required that all buses provided to the Great Neck Park District have A/C in each bus. If unable to provide, please specify on pages 16-21.

22. The Contractor will be responsible to maintain and pay for all tools, supplies and materials necessary to operate said contractor owned vehicles.

23. The Contractor will furnish vehicles such as an alternate bus should a replacement be needed. A replacement bus must be provided within 20 minutes of communicated need.

24. The Park District does NOT supply the contractor office space, office equipment, lockers, changing rooms or storage for vehicles overnight.

25. The Contractor shall supply insurance as designated in the bid.

26. The Park District shall not make any deposits nor pay in advance for services.

General Specifications

Purpose To provide the Great Neck Park District safe, reliable, and convenient bus service transportation for campers and staff as listed below.

Objectivities To Provide safe and convenient transit to campers and staff as listed in bid proposal. To meet schedule and follow routes approved by the Great Neck Park District Ensure drivers are properly trained and provide courteous, helpful and safe operations therefore providing a safe and quality experience. Ensure equipment is maintained in accordance with all federal, state and local regulations and with the general industry standards in order to provide safe and reliable operations.

UNIT A & UNIT A1.: Door-to-Door Busing (AM/PM) a. The Contractor shall provide approximately 3-4 mini buses to begin the summer day camp season. Bus requirements are based on camp enrollment, and will be determined a few weeks before the camp season has been scheduled to begin. Bus will run for the 8 weeks of camp. b. Contractor shall have vehicles arrive at Steppingstone Park by 7:30 a.m., Monday through Friday, in order to pick up bus counselors. The camp will provide bus counselors to assist the bus company with the door-to-door transportation service. c. It is the responsibility of the Contractor to provide exact pick up times by distributing them on cards to the parents of the campers enrolled for door-to-door transportation. d. Contractor shall deliver cards to the home mailboxes of each camper enrolled a week before the first day of camp. e. It is the responsibility of the bus company to practice the runs/routes before the camp season begins. f. The bus company must create the routes based on the addresses of the children the Camp Administration provides. Enrollment for day camp busing ends around the end of May. Bus company shall have enough time to plan routes accordingly. g. It is very important that children/campers should not be on a bus for more than 40 minutes during the morning or afternoon door-to-door services. h. Bus company shall complete the routes and arrive back at Steppingstone Park at approximately 8:45 a.m. each morning so campers are able to join their groups and start the camp day by 9 a.m. i. During morning services, contractor is asked to wait no more than one (1) minute for each child at his/her home. Once the bus has left residence, it will not return to pick up that child. Parents will be informed of that specific stipulation by Camp Directors. j. Contractor shall arrive at Steppingstone Park in the afternoon by 3:30 p.m. to begin boarding of campers to return home. k. Drop-off times will not be recorded by Contractor. However, all parents must wait for children at their homes starting at 4:00 p.m. in order to greet their children coming off the bus. l. If parent, legal guardian, or someone with indicated permission is not home, then Contractor may continue with route. Camper will remain on the bus with a camp bus counselor for the duration of the run before being returned to the camp office located at Steppingstone Park.

UNIT B: Daily Buses (During Camp Day Services) a. The Contractor shall have the vehicles at Steppingstone Park by 8:30 a.m. Monday through Friday and remain until 4:15 p.m.

b. Number and size of busses will be determined by the Park District within 2 weeks prior to the commencement of each camp session.

c. Daily routes consist of trips to and from Park District facilities as marked on map shown below.

UNIT C: Additional busing needs for out of camp trips: a. The contractor shall furnish prices for the following trips listed below on page 18. Dates, Times, Location are all subject to change.

Contractor must provide the following for UNIT A, A1., B, & C:

Equipment The contractor will furnish shuttle service in large or small school buses. Bid should include pricing for both small and large buses.

The contractor is responsible to furnishing buses manufactured after 7/1/1987 and have passenger restraints for all occupants.

All Buses are required to have 2 ways radios for constant contact with dispatch. It is required that all busses provided to the Great Neck Park District have A/C in each bus. If unable to provide, please specify on pages 16-18.

The contractor will be responsible to maintain and pay for all tools, supplies and materials necessary to operate said contractor owned vehicles.

The contractor will furnish vehicles such as an alternate bus should a replacement be needed. A replacement bus must be provided within 20 minutes of communicated need.

The Park District does NOT supply the contractor office space, office equipment, lockers, changing rooms or storage for vehicles overnight.

The Contractor will be responsible to maintain records of all equipment-related actions by the vehicle, including maintenance history, parts, and equipment inventories, changes to equipment configuration, incidents with campers or staff, personnel actions with supporting documentation, and accidents.

Personnel (1) Staffing – Prior to commencement of service under the contract, the contactor shall give to the Park District the names and resumes of the two primary employees and the contractor’s representative. (2) The contractor shall provide trained, courteous bus drivers and support staff, including a year-round contractors Representative and Supervisory Mechanic. (3) The Contractor is to provide personal maintain records including, but not limited to, background investigations, driving records, drug testing and medical certification. (4) The Contractor must search the New York State Sex Offender Registry for all bus drivers and other personal that may be on the busses while occupied by Great Neck Park District Campers or staff in accordance with New York State Law, 20058 Chapter 260. **Contractor must provide no less than $5,000,000 in Sexual Misconduct Insurance. (5) Training- The Contractor must, at its expense, provide all necessary training to ensure that all its employees safely and efficiently perform their required duties. (6) The Contractors Representative will report all accidents, personal injuries and/or other hazardous conditions to the Park District immediately upon occurrence, (7) Supervisors and radio dispatchers – Must have at least one year of experience. Provide coordinating functions to effectively and safely dispatch personnel and equipment in such a manner as to maintain the required schedule. The contractor must provide the Park District with direct phone numbers and alternates to contact dispatchers.

(8) Drivers – All Contractor employees who operate buses shall have a valid New York State Driver’s License of the appropriate class. (9) No Contractor employees shall have convictions in the past ten years for reckless or careless driving, driving while intoxicated or any criminal convictions. (10) Drivers must have at least one-year experience operating passenger buses (11) Drivers must be at least 21 years of age. (12) Drivers must have the ability to clearly speak, read and write the English language. Drivers shall present a well-groomed and neat appearance which projects a favorable image to the public. Buttons, emblems or logos will not be worn, except for Contractor logo and name. (13) Smoking is not allowed while in vehicles or Park District Property. (14) When Drivers are not in vehicles the motor is to be turned off and key is removed. (15) Drivers may not solicit gratuities from campers, parents or staff.

Bus Cleaning and Fueling a. The Contractor must ensure that all vehicles used in shuttle service are clean, including the full exterior, wheels, and fuel0fill area. The Contractor must ensure there is no oil or other excessive residue on the rear end. Inside windows, seats, dashboard, and exposed surfaces and floor areas must be clean and free of dust, gum, grease, oil etc. Any graffiti on interior or exterior surfaces must be removed before bus in put in service.

b. The contractor shall be responsible for fueling the vehicles when no occupants are present and at the contractor’s expense. Billing a. The Great Neck Park District is exempt from all Federal and State Taxes and such taxes must not be included in the bid price.

b. Invoices must contain sufficient information, including but not limited to the person and department that placed the order, purchase order number, invoice number, invoice date, description, unit price and invoice total. It is asked that the vendor break down the invoices and supplied to the Park District as follows; 1. Door-to-Door Busing – Total # of buses / Days Serviced / Total Cost 2. Daily Buses – Total # of buses / Days Serviced / Total Cost 3. Trip Buses – Total # of buses / Trip Dates / Total Cost

c. The Contractor shall submit invoices and claim form every two [2] weeks for payment for service rendered during the prior two–week period.

Liability Insurance

Contractor’s Insurance a. Contractor shall take out and maintain during the life of this Contract, and shall not commence work under this Contract until it has obtained and had approved by the Park District, the insurance required under this Contract as enumerated herein: (i) Workers’ Compensation and Employer’s Liability Insurance, which shall include statutory workers’ compensation (including occupational disease) and employers’ liability coverage with limits in accordance with law; (ii) Commercial General Liability Insurance, on an occurrence basis with a combined limit for bodily injury, personal injury and property damage of at least $5,000,000 per occurrence and in the aggregate, provided that such limits may be provided through a combination of primary and umbrella/excess liability policies; 11

(iii) Automobile Liability and Property Damage Insurance, covering owned, non- owned and hired automobiles used in the performance of the Contract, with a combined single limit for bodily injury for property damage of at least $1,000,000 on an occurrence basis, provided that such limit may be provided through a combination of primary and umbrella/excess policies.

b. All of said insurance policies shall be with companies licensed to do business in the State of New York, and which shall have an A.M. Best rating of not less than A-VII.

Worker Compensation Insurance c. Such insurance shall cover all of Contractor’s employees performing work under this Contract, and in the event any of the Work is subcontracted, Contractor shall require the subcontractor to provide such insurance for all of its employees performing work under this Contract, unless such employees are covered by the insurance provided by Contractor.

Commercial General Liability Insurance a. Such insurance shall protect Contractor and any subcontractor performing work covered by this Contract and shall include contractual hold harmless insurance to the extent customarily available, and shall name the Park District and the Board of Commissioners of the Park District as additional insured, by specific endorsement to such policy, on a form at least as broad as ISO Form CO2010 (1985).

Automobile Liability and Property Damage Insurance b. Such insurance shall cover all automobiles used in connection with the Work to be performed under this Contract and shall name the Park District and the Board of Commissioners of the Park District as additional insureds, by specific endorsement to such policy, on a form at least as broad as ISO Form CO2010 (1985). a. The Commercial General Liability insurance policy and the Automobile Liability and Property Damage policies, and any umbrella/excess coverage policies supplementing same, shall not, in the additional insured endorsements thereto, include any exclusions that limit the scope of coverage beyond that provided to the named insured. Both such policies shall, by specific endorsements thereto, provide for the coverage afforded to the additional insureds thereunder to be primary to, and not concurrent with, any other valid and collectible insurance available to the Additional Insureds. b. Contractor shall furnish to the Park District Certificates of Insurance for all of said required insurance. The Certificates of Insurance shall provide that none of said insurance shall be canceled or materially altered except upon 30 days’ notice to the Park District. In addition, Contractor shall deliver to the Park District copies of all declarations and endorsement pages to evidence acknowledgment by the insurer’s home office that such insurance requirements hereunder are in effect and binding upon such insurer.

The policies written in accordance with above Paragraphs shall name the Board of Commissioners of the Great Neck Park District, Five [5] Beach Road, Great Neck, NY 11023 as additional insured

Assignment The contractor may not assign or subcontract all or any park of the work without the prior written approval of the Great Neck Park District

Past Performance Documentation Shall include names, contact information and summary of each project for reference verification.

Cancellation This agreement may be cancelled at any time with written notification by the Great Neck Park District. 12

BID PROPOSAL: CAMP BUS SERVICE

To: Board of Commissioners Great Neck Park District 5Beach Road Great Neck, NY 11023

Made by:

Name:

Company:

Address:

Phone: Email: ______

Pursuant to and in compliance with your Notice to Bidders and Information to Bidders dated March 9, 2020 the undersigned states that the undersigned has examined the Notice to Bidders, Information to Bidders and Specifications dated March 9, 2020 that the undersigned herby agrees to provide the Board of Commissioners of the Great Neck Park District Camp Bus Service herein set forth at the prices hereinafter set forth. Note the Park District, at its discretion, may decide not to fill any one or more of the contracts listed below or may alter the starting date and time and ending day and time as well as the daily hours.

Please see full document below of details regarding bid proposal of Unit A, Unit B, and Unit C:

UNIT A: DOOR-TO-DOOR BUSING (AM/PM)

NEEDS: Mini School Bus Van

CAPACITY:

*Total Price per hour(s) is based on prior years’ experience with other vendors. Hours being listed are estimated total number of hours needed to complete morning and afternoon door-to-door services.

YEAR 1 (2020) One (1) Bus Two (2) Buses Three (3) Buses Four (4) Buses Price Per Day $ ______$ ______$ ______$ ______

5 Hours 5.5 Hours 6 Hours Total Price Per Hour(s) $ ______$ ______$ ______

YEAR 2 (2021) One (1) Bus Two (2) Buses Three (3) Buses Four (4) Buses Price Per Day $ ______$ ______$ ______$ ______

5 Hours 5.5 Hours 6 Hours Total Price Per Hour(s) $ ______$ ______$ ______

YEAR 3 (2022) One (1) Bus Two (2) Buses Three (3) Buses Four (4) Buses Price Per Day $ ______$ ______$ ______$ ______

5 Hours 5.5 Hours 6 Hours Total Price Per Hour(s) $ ______$ ______$ ______

UNIT A.1 : DOOR-TO-DOOR BUSING (AM/PM)

NEEDS: Mini School Bus Van

CAPACITY:

*The Park District is exploring the possibility of busing outside of the Park District boundaries as shown on page 9. Please provide pricing below for one (1) or more buses to stop at one general location (TBD) for pick up i.e. Manhasset, Port Washington, Roslyn, Queens.… Busing will be considered if warranted by camper enrollment.

YEAR 1 (2020) One (1) Bus Two (2) Buses Three (3) Buses Four (4) Buses Price Per Day $ ______$ ______$ ______$ ______5 Hours 5.5 Hours 6 Hours Total Price Per Hour(s) $ ______$ ______$ ______

YEAR 2 (2021) One (1) Bus Two (2) Buses Three (3) Buses Four (4) Buses Price Per Day $ ______$ ______$ ______$ ______

5 Hours 5.5 Hours 6 Hours Total Price Per Hour(s) $ ______$ ______$ ______

YEAR 3 (2022) One (1) Bus Two (2) Buses Three (3) Buses Four (4) Buses Price Per Day $ ______$ ______$ ______$ ______

5 Hours 5.5 Hours 6 Hours Total Price Per Hour(s) $ ______$ ______$ ______

Amenities on bus (please check those that apply)

 Passenger Restraints (Required)  Air Conditioning  AM/ FM Radio  Loud Speaker  Retractable Arm Stop Signs  Two-way radio

UNIT B: DAILY BUSING (During Camp Day Services)

NEEDS: LARGE SCHOOL BUS

Capacity:

YEAR 1 (2020) One (1) Bus Two (2) Buses Three (3) Buses Four (4) Buses Price Per Day $ ______$ ______$ ______$ ______Price Per $ ______$ ______$ ______$ ______Additional Hour

YEAR 2 (2021) One (1) Bus Two (2) Buses Three (3) Buses Four (4) Buses Price Per Day $ ______$ ______$ ______$ ______Price Per $ ______$ ______$ ______$ ______Additional Hour

YEAR 3 (2022) One (1) Bus Two (2) Buses Three (3) Buses Four (4) Buses Price Per Day $ ______$ ______$ ______$ ______Price Per $ ______$ ______$ ______$ ______Additional Hour

Amenities on bus (please check those that apply)

 Passenger Restraints (Required)  Air Conditioning  AM/ FM Radio  Loud Speaker  Retractable Arm Stop Signs  Two-way radio

Additional Information:

UNIT B: DAILY BUSING (During Camp Day Services) CONTINUED…

NEEDS: SMALL SCHOOL BUS

Capacity:

YEAR 1 (2020) One (1) Bus Two (2) Buses Three (3) Buses Four (4) Buses Price Per Day $ ______$ ______$ ______$ ______Price Per $ ______$ ______$ ______$ ______Additional Hour

YEAR 2 (2021) One (1) Bus Two (2) Buses Three (3) Buses Four (4) Buses Price Per Day $ ______$ ______$ ______$ ______Price Per $ ______$ ______$ ______$ ______Additional Hour

YEAR 3 (2022) One (1) Bus Two (2) Buses Three (3) Buses Four (4) Buses Price Per Day $ ______$ ______$ ______$ ______Price Per $ ______$ ______$ ______$ ______Additional Hour

Amenities on bus (please check those that apply)

 Passenger Restraints (Required)  Air Conditioning  AM/ FM Radio  Loud Speaker  Retractable Arm Stop Signs  Two-way radio

Additional Information:

UNIT C: TRIP BUSING (ADDITIONAL BUSING NEEDS FOR OUT OF CAMP TRIPS): • The contractor shall provide 2020 bus pricing for trips that the camp has attend in years past. Dates, Times, Location, # of buses are all subject to change. It is mandatory that ALL buses come equipped with Air Condition, seat belts, and car seats upon requests.

• All trip prices should include bus, gas, tolls and driver.

• Trip price should be based on the use of one [1] bus

*The trips listed below are trips that the Camp has attended in years past. Please provide the Park District pricing for the use of at least one (1) bus. If more than one (1) bus is needed for trip please provide pricing for two (2) or more busing needs for that day.

Trip/ Departure/ Yellow Must Price for 1 Price for two (2) Date Location Return Bus Haves Bus or more for Day Air Trampoline 9:00am/ TBD 1850 Lakeland Ave 3 - $______$______4:00pm Ronkonkoma, NY Adventure Land 9:00am/ TBD 2245 Broad Hollow 4 - $______$______3:00pm Rd. Farmingdale, NY Long Island Aquarium 8:30am/ 3 - $______$______431 E. Main St. 4:30pm TBD Riverhead NY Play Amusements 9:30am/ 229 Broadhollow Rd, 3 Car Seats $______$______2:30pm Farmingdale, NY Splish Splash 7:30am/ TBD 2549 Splish Splash 3 - $______$______6:30pm Drive, Riverhead NY White Post Farms 9:30am/ TBD 250 Old Country Rd, 3 Car Seats $______$______2:30pm Melville, NY NY Hall of Science 9:30am/ TBD 47-01 111th St 3 Car Seats $______$______2:30pm Corona, NY Pole Position 9:00am/ TBD 40 Daniel Street 1 - $______$______4:00pm Farmingdale, NY Bid Completed by:

Name:

Address:

Phone:

Title:

Date:

Signature: ______

Past Performance Documentation

Past Performance Documentation (at least three [3] attach additional sheets if needed)

Name Contact Information Summary of Project

Past Performance Documentation (at least three [3]) Name Contact Information Summary of Project

Past Performance Qualifications

Each proposer shall read and certify and qualify the following questions:

1. Have you or any company you have ever been affiliated with had a contract canceled for non-performance by any school district, municipality or private company?

______Yes or No

If yes, please list contracts

2. Have you or any company you have ever been affiliated with been refused a performance bond?

______Yes or No

If yes, please list contracts

3. Have you or any company you have ever been affiliated with been rejected from submitting a bid or proposal?

______Yes or No

If yes, please explain

4. Have you or any company you have ever been affiliated with had a contract cancelled for performance?

______Yes or No

If yes, please explain

Proposers Initials _____

BIDDERS PROPOSAL

Opening Date: ______Location: Great Neck Park District 5 Beach Road Great Neck, NY 11023 TO THE GREAT NECK PARK DISTRICT: The undersigned*, ______, acknowledging that he/she as an officer, partner, principal of the bidder and he/she has carefully examined the bid solicitation package, offers to furnish and deliver to the owner in strict conformity with each and every provision of the contract documents of all the items awarded. The undersigned hereby designates the following office as the office for the purpose of receiving any written notice permitted or required to be served upon the bidder by any provision of the contract documents, including, without limitation, Notice of Award of the contract: ______Name Title Company ______Street City State Zip ______

Phone Number Fax Number E-mail Address

*By submission of this bid, the undersigned and each person signing on behalf of the undersigned certify, under penalty of perjury, that: 1. the prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competition; 2. unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the undersigned and will not knowingly be disclosed by the undersigned prior to opening, directly or indirectly, to any other bidder or to any competitor; 3. no attempt has been or will be made by the undersigned to induce any other person, partnership or corporation to submit or not submit a bid for the purpose of restricting competition; 4. no officer, agent or employee of the Owner is personally interested directly or indirectly in the contract or the compensation to be paid thereunder; and 5. no representation, statement or statements, oral or in writing has/have induced him/her/it to enter into the contract excepting only those contained in the contract documents or made part hereof by its terms. I hereby acknowledge receipt of the following addenda set forth below: Addendum No. Date of Receipt ______21

NON-COLLUSIVE BIDDING CERTIFICATION

(To be completed by the bidder and submitted with the bid)

By submission of this bid or Proposal, the bidder certifies that: a) This bid or Proposal has been independently arrived at without collusion with any other bidders or with any competitor or potential competitor; b) This bid or Proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or Proposals for this project, to any other bidder, competitor or potential competitor; c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or Proposal; d) The person signing this bid or Proposal certifies that he/she has fully informed himself/herself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as to the person signing on its behalf; e) Attached hereto (if a corporate bidder) is a certified copy of the resolution authorizing the execution of this certificate by the signator of this bid or Proposal on behalf of the corporate bidder.

DATED:

______

(Name of Corporation or Partnership) Individual Officer – Title

CORPORATE RESOLUTION (To be completed only by a corporate bidder)

Resolved that______(Name of Corporation) be authorized to sign and submit the bid or Proposal of this corporation for the following project ______(Describe Project) and to include in such bid or proposal the certificate as to non-collusion required by section one hundred three-d of the general municipal law a. the act and deed of such corporation and for any inaccuracies or misstatement in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is a true and correct copy of the resolution adopted by ______Corporation at a meeting of its Board of Directors held on the ______day of ______,2020

(SEAL OF THE CORPORATION) ______(Secretary) STATE OF NEW YORK ) : SS.: COUNTY OF NASSAU )

On the______day of ______, 2020, before me personally came ______to me known, who being by me duly sworn, did depose sand say that he/she resides at: ______that he/she is the______of______the corporation described in and which executed the foregoing instrument; that he/she knows the seal of said corporation; that the seal was affixed by order of the Board of Directors of said corporation; and that he/she signed his/her name thereto by like order ______Notary Public

(Individual Acknowledgement)

STATE OF NEW YORK ) : SS.: COUNTY OF NASSAU )

On the______day of______, 2020 before me personally came______to me known to be the individual who executed the foregoing instrument, and acknowledged that he/she executed the same.

______Notary Public