Camp Bus Service
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Invitations for Bid (IFB) solicited by the GREAT NECK PARK DISTRICT CAMP BUS SERVICE BID DUE DATE: APRIL 6, 2020 at 12:30 P.M. 5 Beach Road Great Neck NY, 11023 Issue Date: March 9, 2020 1 GREAT NECK PARK DISTRICT NASSAU COUNTY, NEW YORK NOTICE TO BIDDERS CAMP BUS SERVICE ------------------------------------------------------------------------------------------------------------------------ Please take notice that the Board of Commissioners of the Great Neck Park District will receive sealed bids at the District office, Five Beach Road, Great Neck, New York, 11023, until 12:30 p.m. Monday, April 6, 2020 for the Great Neck Park District Camp Bus Service as set forth in the detailed specifications. At the above time and location, the bid will be publicly opened and read. The form of the proposal and specifications will be available at the Park District Office where copies thereof may be obtained by qualified bidders during normal business hours, Monday through Friday, 9 a.m. to 5 p.m. The Board of Commissioners reserves the right, to reject any and all bids and accept the bid which it deems to be in the best interest of the Park District. For more information, call the Great Neck Park District at (516) 487-7665. Dated: Great Neck, New York March 9, 2020 Board of Commissioners Great Neck Park District Robert A. Lincoln, Jr Frank S. Cilluffo Tina M. Stellato 2 GREAT NECK PARK DISTRICT NASSAU COUNTY, NEW YORK BID DOCUMENTS FOR: CAMP BUS SERVICE As specified BOARD OF COMMISSIONERS ROBERT A. LINCOLN, JR. FRANK S. CILLUFFO TINA M. STELLATO SUPERINTENDENT JASON R. MARRA ASSISTANT SUPERINTENDENT ANTHONY DIDOMENICO THIS BID CONSISTS OF 23 PAGES. SUBMISSION OF A BID WILL BE DEEMED ACKNOWLEDGEMENT OF THE RECEIPT OF THE ENTIRE BID PACKAGE. IF YOU FAIL TO RECEIVE ANY PAGES, PLEASE CONTACT THE PURCHASING DEPARTMENT AT (516) 487-7665. 3 GENERAL INFORMATION TO BIDDERS 1. RECEIPT OF BIDS a. The Board of Commissioners of the Great Neck Park District, Five Beach Road, Great Neck, New York 11023, herein called the “Owner,” invites proposals on the forms attached hereto. All blanks must be filled in appropriately. Proposals shall be received by the Board of Commissioners of the Great Neck Park District, 5 Beach Road, Great Neck, New York 11023 until 12:30 p.m. Monday, April 6, 2020 at which time they will be opened and read aloud. The envelopes containing the proposals must be sealed, addressed to the Board of Commissioners of the Great Neck Park District, 5 Beach Road, Great Neck, New York 11023, and be designated as “CAMP BUS SERVICE” as specified. b. The Owner may consider informal and proposals not prepared and submitted in accordance with the provisions hereof. Owner reserves the right to waive any minor informality in or reject any and all proposals. Any proposals may be withdrawn prior to the scheduled time for the opening of proposals. Any proposal received after the time and date scheduled will not be considered. No bidder may withdraw a proposal within forty-five (45) days after the actual date of the opening thereof. 2. PREPARATION OF PROPOSAL a. Proposals must be submitted on the prescribed form. All blank spaces for bid prices must be filled in, typewritten or in ink with the cost per bus as specified. b. No bid will be accepted which contains any changes, additions, omissions or erasures. c. All proposals must be submitted in sealed envelopes bearing on the outside the name of the bidder, his/her/its address and the name of the project for which the proposal is submitted. If forwarded by mail, the sealed envelope containing the proposal and marked as directed above, must be enclosed in another envelope addressed as specified in the proposal form, preferably by certified mail. 3. QUALIFICATIONS OF BIDDER a. Only qualified bidders who have adequate experience, finances, equipment and personnel will be considered in making awards, based upon qualifying data submitted with the bid proposal. b. The Owner may make such investigation as the Owner deems necessary to determine the ability of the bidder to deliver the service. The bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any proposal if the evidence submitted by, or investigation of, such bidder fails to satisfy the Owner that such bidder is properly qualified to carry out the obligations of the contract and to complete the work described therein. Conditional bid proposals will not be accepted. 4. ADDENDA AND INTERPRETATION No interpretation of the meaning of the specifications will be made to any bidder orally. Each and every request for interpretation shall be in writing and addressed to the Superintendent of Parks of the Great Neck Park District at 65 Arrandale Avenue Great Neck, New York 11024. Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the proposal, which, if issued, will be mailed to all prospective bidders (at the respective addresses furnished for such purpose) no later than three (3) days prior to the date fixed for the opening of proposals. Failure of any bidder to receive any such addendum or interpretation shall not relieve any bidder from any obligation under his/her/its proposal submitted. All addenda issued shall become part of the contract documents. 4 5. FEDERAL AND STATE LAWS AND REGULATIONS The bidders’ attention is directed to the fact that all applicable federal, state, and municipal laws and rules and regulations shall apply to the contract throughout and they are deemed to be included herein, the same as though herein written in full. 6. AWARD OF CONTRACT a. The bid specification includes four units: Unit A, Unit A.1, Unit B, and Unit C. All three units must be completed in full with submittal of proposal. All four units A, A1. B, & C will be awarded to the lowest responsible and responsive bidder. b. The Owner reserves the right to waive any minor informalities and to reject any or all bid proposals, or to make an award to other than the low bidder, or to advertise for new proposals, if, in the opinion of the Owner, the best interests of the Owner will thereby be promoted. c. Any conditions set forth in the bid proposal will be deemed a counter-offer and will render the bid proposal non-responsive. d. Acceptance by the Owner of a bid shall constitute a contract between the Owner and the successful bidder. e. The Owner reserves the right to award individual units or bid in whole to lowest and most responsive bidders. 7. TERM OF CONTRACT The term of contract shall be for one year starting June 29, 2020 (first day of camp) through August 21, 2020 (last day of camp) with no work to be performed on Friday, July 3, 2020. The Park District shall have the right to extend the term hereof for two (2) additional successive one- year periods, (Year 2 - 2021) and (Year 3 - 2022) (the Initial Term and any such one-year extensions are collectively called the “Term”); the Park District may exercise each such right to extend by delivering written notice of extension to Licensee not fewer than sixty (60) days prior to the expiration of then-current Term. *Dates of operation are based off of the Great Neck Public School Calendars; exact dates of operation will be adjusted from year to year. 8. SEXUAL HARRASMENT “By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of section two hundred one-g of the labor law.” 9. OBLIGATION OF BIDDER At the time of the opening of bid proposals, each bidder will be presumed to have inspected, to have read and to be thoroughly familiar with the specifications (including all addenda). The failure or omission of any bidder to receive or examine any form, instrument or document shall in no way relieve any bidder from any obligation with respect to his/her/its proposal. 10. CONVICTION OF CRIME a. If the bidder, any officer, director or any party holding a controlling interest (defined as five [5%] percent or more), or in the case of a corporation any stockholder owning five (5%) percent or more of the outstanding shares is convicted of a crime, excluding Class B and Unclassified Misdemeanors (as defined under the New York State Penal Law and their equivalent in any sister state or under 5 Federal Law) related to the subject matter of this contract after this contract is fully executed, the Owner shall have the right to terminate this contract, after this contract is fully executed, the Owner shall have the right to terminate this contract without penalty. An “affiliated company” as used herein means any affiliate which is a partnership, corporation, proprietorship, association or other entity (i) in which a 50% or greater ownership interest (as defined below) is directly or indirectly held by the proposer or any of its management personnel (as defined below) is directly or indirectly held by the proposer or any of its management personnel (as defined below) or directors, (ii) which directly or indirectly holds 50% or more of the ownership interest in the proposer, (iii) in which an aggregate 20% or greater ownership interest is directly or indirectly held by one or more shareholders (or partners or proprietors in the case of a partnership or proprietorship) which or who in the aggregate hold a 20% or greater ownership interest in the proposer.