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Request for Quotation Regional Office for Arab States (ROAS) 87 Tahrir st, Dokkie, Giza, Egypt Telephone: +2(02) 37618812, Fax: +2(02) 37618813 [email protected] , www.unhabitat.org Ref: RFQ/ROAS- 21-2020 Date 08/11/2020 Request for Quotation 1. The United Nations Human Settlement Programme (UN-Habitat) requests your price quotation for the goods and services specified in this Request for Quotation (RFQ). 2. We would appreciate receiving your quotation latest by 15 November 2020, 15:00 Cairo local time by E-mail to ([email protected] ) clearly marking the above reference number. Your quotation must be valid for at least 30 days. Production of a documentary video for the project: Supporting covid-19 response in urban areas in the Arab region Duration: November 2020 – March 2021 Background: In response to the challenges caused by COVID-19 pandemic in Arab cities, UN-Habitat Regional Office for Arab States, in collaboration with and generous contribution of Alwaleed Philanthropies aims to support the Arab countries response to the COVID-19 pandemic through targeted short to medium term interventions in the shelter and water sectors focusing on the most vulnerable areas and disadvantaged communities to ensure no place and no one is left behind. Interventions will be implemented in selected cities in Iraq, Syria, Sudan, Palestine, Tunisia and Sudan as below: Countries Cities Iraq Anbar Sudan Khartoum Tunisia Sousse, Sfax Syria Jaramana, Duma, Harasta, Al Tal, Set Zaynab and Al Zabadani in Rural Damascus Palestine Bethlehem Purpose of the Assignment: UN-Habitat ROAS is seeking to hire a video production company to produce a documentary video for the regional project “Supporting covid-19 response in urban areas in the Arab region”. The company will be responsible for guiding the country offices where interventions are implemented to provide required footage, including before and after documentation, interviews with beneficiaries and quotes from partners, and assembling the provided material into a high-quality video. Tasks: 1. Create a storyboard that demonstrates the transformative impact of the activities implemented in targeted areas and reflects the impact on beneficiaries, in consultation with UN-Habitat communication focal points 2. Develop the video script, in consultation with UN-Habitat regional office and country offices Regional Office for Arab States (ROAS) 87 Tahrir st, Dokkie, Giza, Egypt Telephone: +2(02) 37618812, Fax: +2(02) 37618813 [email protected] , www.unhabitat.org 3. Develop guidelines for shooting the footage to be shared with the country offices to ensure cohesion and harmony throughout the provided footage from the 5 countries 4. Support and provide guidance to the country offices to submit the needed footage for production of the video 5. Edit the footage in line with the script agreed and approved by UN-Habitat focal person and produce a high-quality video documentary 6. Record and edit narration / voice over where needed with guidance from UN-Habitat communication focal person 7. Embed sub-titles in the video as per need 8. Include appropriate branding of UN-Habitat and Alwaleed Philanthropies 9. Archive the edited output and provide the video in formats for use on Web and social media Deliverables Timeline: - The contracted video production company is expected to provide the video storyboard and guidelines for shooting within 2 weeks from finalizing the bidding process. - The final video should be delivered with 2 weeks from the end of the project implementation (expected Feb 2021) Support provided by UN-Habitat UN-Habitat ROAS will regularly communicate with the contracted company and provide feedback and guidance necessary to achieve objectives of the work, as well as remain aware of any upcoming issues related to the performance and quality of work. UN-Habitat will provide the contracted company with: • Basic information on the project (background, assessments, earlier materials produced etc); • Branding and other UN-Habitat guidelines on videos, including the donor’s branding guidelines; Required experience and Evaluation Criteria: • Company has at least five years of experience in videography/video editing, experience of editing using Final Cut Pro; (to be outlined in the technical proposal) • Company has demonstrated experience of conception, production and editing of mini video documentaries and PSAs; (please provide samples of work) • Experience covering social, humanitarian and development subjects will be an asset, (please provide samples of work demonstrating experience in this area) • Experience with other UN agencies and INGOs will be an asset; (please provide samples of work with other UN agencies) • Knowledge on ethical standards in reporting on issues related to humanitarian work will be an asset. (please provide samples of work demonstrating experience in this area) Application Procedure: Applicants are required to submit the following: • Technical Proposal: Letter of Interest, stating why you consider your service suitable for the assignment and a brief methodology on the approach and implementation of the assignment; Regional Office for Arab States (ROAS) 87 Tahrir st, Dokkie, Giza, Egypt Telephone: +2(02) 37618812, Fax: +2(02) 37618813 [email protected] , www.unhabitat.org • Personal CVs of technical personnel proposed for this project highlighting qualifications and experience in similar projects; • Financial proposal indicating consultancy fee and a breakdown of expenses (unit price together with any other expenses) related to the assignment; and • Detailed portfolio (web links to produced videos) showcasing range of work (i.e. PSAs, interviews, documentaries, etc.); Copyrights & utilization rights: The copyright of all video materials produced (raw and edited) taken during the assignment will belong to UN-Habitat ROAS. The videographers will obtain the relevant written consent for video usage from concerned people/authorities. Information for bidders: UN-Habitat reserves the right to increase or decrease the specified quantities by around 25%. Offer currency EGP or USD Offer validity 30 Days from closing date All bidders must be registered at (www.ungm.org), the registration is free of charge. Payment Terms: The UN Finance Regulations and Rules preclude advance payments and payment by letter of credit. The UN Standards payment terms are 30 days upon receipt of vendor invoices and proof of provision of satisfactory goods and/or service to the United Nations. Transmission of offer: Send your quotation via email to [email protected] no later than 15 November 2020 15:00 Cairo local time quoting our ref. number RFQ/ROAS- 21-2020 Late quotations and will be automatically disqualified. Inquiries: Please direct any inquiries concerning this RFQ to: [email protected], latest by Tuesday 10 November 2020 14:00 Cairo time Thank you. .
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