Escribe Agenda Package

AGENDA Regular Council Meeting

April 10, 2018 6:00 pm Council Chambers, Town Hall Pages

1. CALL TO ORDER

2. DECLARATIONS OF PECUNIARY INTEREST

3. AMENDMENTS AND APPROVAL OF AGENDA

RECOMMENDATION THAT the April 10, 2018 regular Council meeting agenda be accepted as presented.

4. PUBLIC INPUT PERIOD

(Information provided during the Public Input Period shall be directed by the public to Council members and shall deal with matters specific to Agenda business. A maximum of two (2) minutes per person is allotted for questions, and the maximum time allotted for the Public Input Period as a whole is ten (10) minutes)

5. DELEGATIONS, PRESENTATIONS, AND PUBLIC MEETINGS

5.1 St. Marys Community Players re: Balcony Raking Renovation Plan 8

See Staff report DEV 15-2018 Town Hall Auditorium Balcony Raking Renovation Plan for more information.

RECOMMENDATION THAT the delegation from St. Marys Community Players regarding balcony raking renovation plan be received. 5.2 Southwestern Integrated Fibre Technology Inc. re: St. Marys participation 15

RECOMMENDATION THAT the delegation from Southwestern Integrated Fibre Technologies Inc. regarding St. Marys participation be received; and

THAT staff report back to Council with information on how participating in the SWIFT initiative will support Council's strategic goal for last mile fibre in St. Marys.

6. ACCEPTANCE OF MINUTES

6.1 Regular Council - March 27, 2018 50

RECOMMENDATION THAT the March 27, 2018 regular Council meeting minutes be approved and signed and sealed by the Mayor and the Clerk.

7. CORRESPONDENCE

7.1 City of Stratford re: joint Federation of Ontario Public Libraries / Ontario 63 Library Association support

RECOMMENDATION THAT the correspondence from the City of Stratford regarding the joint Federation of Ontario Public Libraries / Ontario Library Association support be received.

7.2 Township of Zorra re: High Speed Rail Plan 65

RECOMMENDATION THAT the correspondence from the Township of Zorra regarding the High Speed Rail Plan be received; and

THAT High Speed Rail is only one viable option to improve transportation in Southwestern Ontario; and

THAT the Environmental Assessment must also include other viable options to improve transportation in Southwestern Ontario; and

THAT all committees created for the purpose of High Speed Rail also have representation from the Councils and community members / organizations directly affected by this proposed High Speed Rail plan.

Page 2 of 138 7.3 Hydro One re: Priority Wood Pole Replacement 66

RECOMMENDATION THAT the correspondence from Hydro One Networks Inc. regarding a priority wood pole replacement in St. Marys be received.

8. STAFF REPORTS

8.1 Administration and Human Resources

8.1.1 CAO 12-2018 St. Marys Memorial Hospital Foundation Fee 71 Waiver Request

RECOMMENDATION THAT CAO 12-2018 St. Marys Memorial Hospital Foundation Fee Waiver Request be received; and

THAT Council approves a variance to the Community Grant Program to fund the request from the St. Marys Memorial Hospital Foundation to waive building and planning fees for the Tradition Mutual Wellness Centre expansion.

8.2 Building and Development Services

8.2.1 DEV 15-2018 Town Hall Auditorium Balcony Raking Renovation 74 Plan

RECOMMENDATION THAT DEV 15-2018 Town hall Auditorium Balcony Raking Renovation Plan be received; and

THAT Council approves the proposed Town Hall Auditorium Balcony Raking Renovation Plan; and

THAT the Town pay 50%, to a maximum of $3,000, for the balcony renovation to be funded by an approved variance to the Facilities 2018 Operating Budget.

Page 3 of 138 9. COUNCILLOR REPORTS

9.1 Operational and Board Reports

9.1.1 Bluewater Recycling Association - Coun. Craigmile 76

RECOMMENDATION THAT the March 15, 2018 Bluewater Recycling Association Board of Directors' meeting highlights be received.

9.1.2 Library Board - Coun. Osborne, Winter 88

RECOMMENDATION THAT the February 8, 2018 St. Marys Public Library Board meeting minutes be received.

9.1.3 Municipal Shared Services Committee - Mayor Strathdee, 91 Coun. Winter

RECOMMENDATION THAT the March 15, 2018 Municipal Shared Services Committee meeting draft minutes be received.

9.1.4 Perth District Health Unit - Coun. Osborne 95

RECOMMENDATION THAT the February 21, 2018 Perth District Health Unit Board meeting minutes be received.

9.1.5 Spruce Lodge Board - Coun. Pope, Van Galen 98

RECOMMENDATION THAT the February 21, 2018 Spruce Lodge Board of Management meeting minutes be received.

9.1.6 Upper Thames River Conservation Authority

Page 4 of 138 9.2 Advisory and Ad-Hoc Committee Reports

9.2.1 Accessibility Advisory Committee - Coun. Hainer 102

RECOMMENDATION THAT the March 6, 2018 Accessibility Advisory Committee meeting draft minutes be received; and

THAT the March 13, 2018 Accessibility Advisory Committee meeting draft minutes be received.

9.2.2 Business Improvement Area - Coun. Pope 106

RECOMMENDATION THAT the February 15, 2018 St. Marys Business Improvement Area meeting draft minutes be received.

9.2.3 CBHFM - Coun. Hainer 110

RECOMMENDATION THAT the February 23, 2018 Canadian Baseball Hall of Fame and Museum Board of Directors meeting minutes be received.

9.2.4 Committee of Adjustment

9.2.5 Community Policing Advisory Committee - Mayor Strathdee, 114 Coun. Van Galen

RECOMMENDATION THAT the March 21, 2018 Community Policing Advisory Committee meeting minutes be received.

9.2.6 Economic Development Committee - Coun. Pope 117

RECOMMENDATION THAT the March 28, 2018 Economic Development Advisory Committee meeting draft minutes be received.

9.2.7 Heritage St. Marys - Coun. Pope 120

RECOMMENDATION THAT the February 10, 2018 Heritage St. Marys meeting minutes be received.

Page 5 of 138 9.2.8 Museum Board - Coun. Winter 127

RECOMMENDATION THAT the March 14, 2018 St. Marys Museum Board meeting draft minutes be received; and

THAT agenda item 6.0.a. be raised for discussion.

RECOMMENDATION THAT the St. Marys Museum Board recommends to Council that the staffing level at the Museum be increased to 2.0 FTE in the 2019 budget.

9.2.9 Planning Advisory Committee - Coun. Craigmile, Van Galen 130

RECOMMENDATION THAT the March 19, 2018 Planning Advisory Committee meeting minutes be received.

9.2.10 Heritage Conservation District Advisory Committee - Coun. 135 Winter

RECOMMENDATION THAT the March 26, 2018 Heritage Conservation District Advisory Committee meeting draft minutes be received.

9.2.11 Senior Services Board - Coun. Craigmile

9.2.12 Huron Perth Healthcare Local Advisory Committee - Coun. Hainer

9.2.13 St. Marys Lincolns Board - Coun. Craigmile

9.2.14 St. Marys Cement Community Liaison Committee - Mayor Strathdee, Coun. Craigmile

10. EMERGENT OR UNFINISHED BUSINESS

11. NOTICES OF MOTION

12. BY-LAWS

Page 6 of 138 13. UPCOMING MEETINGS

April 17, 2018 - 9:00am, Strategic Priorities Committee, Council Chambers

April 21, 2018 - 10:00am, Coffee with Council, Council Chambers

April 24, 2018 - 6:00pm, Regular Council, Council Chambers

14. CLOSED SESSION

RECOMMENDATION THAT Council move into a session that is closed to the public at _____pm as authorized under the Municipal Act, Section 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees, and (d) labour relations or employee negotiations.

14.1 Minutes of March 27, 2018 CLOSED SESSION

14.2 CAO Update - Employee Relations Matters

15. RISE AND REPORT

RECOMMENDATION THAT Council rise from a closed session at _____pm.

16. CONFIRMATORY BY-LAW 138

17. ADJOURNMENT

RECOMMENDATION THAT this regular meeting of Council adjourn at ______p.m.

Page 7 of 138 Balcony Raking Renovation Plan St Marys Community Players Proposal to Town Council

1. The Issue

When the balcony pews were to be replaced in the last major theatre improvement, it was not realized that the sightline issue would persist even with the new seating. Subsequently SMCP has determined that this issue needs to be addressed to make that patron area fully functional.

- Current problem: cannot see the edge of apron from 2nd row, and in back rows the poor view goes even past the proscenium arch. (Current sight line issue illustrated as per diagram issue side view.pdf )

2. The Solution (SMCP Renovation Committee in consultation with Brent Kittmer, CAO, Ray Cousineau, Facilities Supervisor, Jason Silcox, Building Inspector.)

- Solution: raise the back 4 balcony rows so the sight line from all seats is to the front of the apron. First row sightline is good thus unchanged in elevation. - Using box shaped risers, raise each of the 2nd - 5th rows 7". The 4th and 5th rows would have 2"x8" planks to raise them further (See diagrams plan side view.pdf ) - While raising the back rows a further 7" might offer a better sightline, there are problems with matching the existing stairs if we were to do so. (See plan top view.pdf to show plan matches stairs) - Cost as per quotes: engineer report - $1977.50; Building permit - $138; Contractor including materials - $3503 (will be a little higher for painting floor). - TOTAL cost $5618.50 (plus approx. $400 contingency) Final total $6000.

At the March 13/18 SMCP Board meeting, a total project cost of $6000 was approved on the understanding, based on discussions with the CAO, that the Town might share ½ the cost. Thus the SMCP share would be a maximum of $3000.

The project would start after the SMCP spring production was finished on May 6.

SMCP renovation committee: Don Wells, Gary Austin, SMCP Board member Fern Pridham, SMCP Board President Paula Hoare.

3. Attachments issue side view.pdf plan side view.pdf plan top view.pdf Bolton contracting quote Ross engineering quote

Page 8 of 138 Balcony seating at present.

12" 8'

27'

Page 9 of 138 Side View of proposed raking of balcony seats Sight line to front of apron

taller person

row 5 row 4 2 2x8" planks row 3 to lift seat row 2 +7" +7" row 1 2x8" plank +7" to lift seat +7"

blue = step down

Page 10 of 138 Plan for Raking Balcony Seats banister

original ﬂoor Row 1 7" step 12" tread sound booth door row 2 level cut shorter 7" riser Row 2

row 3 level Row 3 7" riser

row 4 level Row 4 7" riser NOTE: each colour represents a 7" change in level

entry level 7" riser = L6 Row 5 L7" 5 riser

original ﬂoor entry to balcony

Page 11 ofdw 138 JSB CONSTRUCTION Estimate A Division of 2099323 Ont. Ltd. po box 1507 Date Estimate # St.Marys,Ont. N4X 1B9 09/02/2018 1592

Name / Address

Town of St. Marys PO Box 998 St. Marys, ON N4X 1B6

Project

Description Qty Cost Total

RAKING BALCONY SEATS- - labour to construct floor sections 3,100.00 3,100.00 as per plan, remove and re-install seating, Good 1 side plywood sheathing- option to paint or install laminate flooring not included

Notes: -Permit fees if required are not included -Labour and materials have been Estimated Only. Cost of materials will be invoiced according to quantities required. Labour will be invoiced at a rate of $45/hr. HST ON SALES 13.00% 403.00

Total $3,503.00

Customer Signature GST/HST No. 860182963 ______Page 12 of 138

B. M. ROSS AND ASSOCIATES LIMITED Engineers and Planners 62 North Street, Goderich, ON N7A 2T4 File No. 18041 p. (519) 524-2641 • f. (519) 524-4403 www.bmross.net VIA EMAIL ONLY

March 12, 2018

Ray Cousineau, RRFS, Facilities Supervisor Building and Development Services Town of St. Marys 408 James Street South, P.O. Box 998 St. Marys, ON N4X 1B6

Dear Sir:

Re: St. Mary’s Town Hall Balcony

As requested, a representative from our office visited St. Mary’s Town Hall, located on 175 Queen St E, on March 8th, 2018 to complete a review of the balcony in the Town Hall Theatre. The review was limited to what could be seen through the exposed riser sections.

Scope of Remaining work

It is understood that you require the existing balcony to be modified to raise the seats to allow for a better line of site. BM Ross will prepare preliminary drawings for review by your office, and complete final stamped drawings following receipt of comments. It was indicated that no tendering process or associated documents will be required. It has also been assumed that the review of the modifications will be done by the Building Official follow construction.

Costs

BMROSS will bill on a lump sum basis for work completed. The cost to complete the work as per the scope is $1,750+HST. The cost includes mileage and other miscellaneous costs, the initial site meeting and preparation of drawings, but does not include any additional site reviews. Attached is a copy of our standards Terms and Conditions for engineering services.

If this proposal is acceptable, please confirm in an email response. If you have any questions feel free to call us.

Yours very truly

B. M. ROSS AND ASSOCIATES LIMITED

Per ______KDL:hv Ken D. Logtenberg, P. Eng. Encl. Z:\18041-St_Marys-Balcony_Town_Hall_Theatre\WP\18041-18Mar12-Cousineau Let.docx

GODERICH MOUNT FOREST PageSARNIA 13 of 138

Confirmation of Assignment (Page 2 of 2) General Terms and Conditions

B. M. Ross and Associates Limited (BMROSS) and the Client (as described in the attached Confirmation of Assignment) agree that any professional services, including subsequent services and changes, (collectively the Services) to be provided by BMROSS relating to the Scope of Services will be on the following Terms and Conditions (collectively the Agreement):

1. Standard of Care – Services performed by BMROSS will be The Client expressly agrees that BMROSS=s employees and conducted in a manner consistent with that level of care and skill principals shall have no personal liability to the Client in respect of a ordinarily exercised by members of the engineering professions claim, whether in contract, tort and/or any other cause of action in currently practicing under similar conditions in the same locality, law. Accordingly, the Client expressly agrees that it will bring no subject to the time limits and physical constraints applicable to the proceedings and take no action in any court of law against any of the Services. No warranty, expressed or implied is made. BMROSS=s employees or principals in their personal capacity.

2. Binding Agreement - The Client acknowledges and agrees that if it 10. Indemnity – Client waives any claim against BMROSS, its officers, accepts the Confirmation of Assignment, or if BMROSS performs the employees and agents and agrees to defend, indemnify, protect and Services contemplated therein, then the above General Terms and hold harmless, BMROSS and its officers, employees and agents from Conditions shall constitute a binding Agreement for the sole benefit any and all claims, liabilities, damages or expenses, including but not of the Client and BMROSS, and that no third-party beneficiaries are limited to delay of the project, reduction of property value, fear of or created by this Agreement. actual exposure to or release of toxic hazardous substances, an any

3. Safety – BMROSS shall be responsible only for its activities and that consequential damages of whatever nature, which may arise directly of its employees and nothing shall imply that BMROSS has any or indirectly, to any party, as a result of the services provided by responsibility for job site safety, which is the responsibility of the BMROSS under this Agreement, unless such injury or loss is caused Client or its contractors. by the sole negligence of BMROSS. All claims by Client shall be deemed relinquished unless filed within one (1) year after substantial 4. Fees and reimbursable expenses will be billed monthly for the work completion of the services. completed to date and are due upon presentation. Overdue accounts are subject to interest charges after 30 days from invoice date in the 11. Ownership and Use of Instruments of Service – All documents amount of 1 ½ % percent per month on the outstanding balance (26.8 prepared by BMROSS are considered its professional work product percent per annum). The Consultant reserves the right, without and shall remain the copyright property of BMROSS. The Services penalty, to discontinue services in the event of non payment. and documents provided by BMROSS are intended for one time use only. At the request and expense of Client, BMROSS shall provide 5. Payment – BMROSS will submit monthly invoices to the Client and the Client with copies of such documents. The Client acknowledges a final bill upon completion of Services. The client shall notify that electronic media are susceptible to unauthorized modification BMROSS within ten (10) days of receipt of invoice of any dispute and therefore Client cannot rely upon the electronic media version. with the invoice, and the parties will promptly resolve any disputed items. Payment on undisputed invoice amounts is due upon receipt 12. Litigation – The Client shall reimburse BMROSS for all direct of invoice by Client and is past due thirty (30) days from date of the expenses and time in connection with any disputes, litigation or invoice. Client agrees to pay a finance charge of one and one-half arbitration involving representatives or documents of BMROSS arising out of the Services. percent (1 ½%) per month on past due accounts and any legal or other collection costs incurred by BMROSS in pursuit of past due 13. Miscellaneous payments. If payment remains past due sixty (60) days from the date 13.1 This Agreement supersedes all other agreements, oral or written, and of the invoice, then BMROSS shall have the right to suspend all work contains the entire agreement of the parties concerning its subject under this Agreement, without prejudice. matter. No cancellation, modification, amendment, deletion, 6. Reimbursable Expenses – Reimbursable expenses are in addition to addition, waiver or other change in this Agreement shall have effect fees for performance of services and include actual expenditures by unless specifically set forth in writing signed by the party to be bound BMROSS for all charges incurred during the work. A five (5%) thereby. Titles in this Agreement are for convenience only; percent administration charge will be added to all reimbursable 13.2 This Agreement shall be binding upon and inure to the benefit of the expenses. parties hereto and their respective successors and assigns provided 7. Changes – The client and BMROSS recognize that it may be that it may not be assigned by either party without consent of the necessary to modify the Scope of Services, the schedule, and/or a cost other; estimate proposed in this Agreement. Such changes shall change the 13.3 All representations and obligations (including without limitation the Scope of Services, schedule, and/or the cost, as may be equitable obligations of Client to indemnify BMROSS and the Limitation of under the circumstances. Liability) shall survive indefinitely the termination of the 8. Insurance – BMROSS carries and shall maintain: WSIB insurance Agreement; to statutory required amounts; commercial general liability coverage; 13.4 Any provision, to the extent it is found to be, unlawful or professional liability coverage and automobile insurance. unenforceable shall be stricken without affecting any other Certificates for all such policies of insurance shall be provided to the provisions of this Agreement; Client upon request. 13.5 All questions concerning the validity and operation of this 9. Limitation of Liability – Client agrees to limit the liability of Agreement and the performance of the obligations imposed upon the BMROSS, its employees, officers, directors, agents, consultants and parties hereunder shall be governed by the laws of the Province of subcontractors to matters which arise directly from BMROSS’ acts, Ontario. errors or omissions and such that the total aggregate liability of

BMROSS, whether arising in contract, tort, or otherwise, shall not June 28, 2011 exceed the greater of $50,000 (fifty thousand) or BMROSS’ total fee for the Services. Any liability of BMROSS shall expire one year after substantial completion of the Services. Neither party shall be responsible for lost revenues, lost profits, cost of capital, claims of customers, or other special, indirect, consequential or punitive damages.

Y:\Project_Mgmt_Resources\Forms_Templates\Conf of Assignment & Terms of Engagement\Confirmation of Assignment.docx Page 14 of 138 SWIFT Initiative

January 23, 2018

Brent Kittmer, CAO Town of St. Marys 175 Queen Street East St. Marys, ON N4X 1B6

Ref: SouthWestern Integrated Fibre Technology (SWIFT) Membership

Dear Brent,

Thank you for allowing SWIFT the opportunity to meet with you this past September. As a follow-up to that meeting I wanted to provide an update with regard to the questions and concerns that were tabled during our discussions:

1. Ask SWIFT board to allow another intake to Vendor of Record (VOR) list; 2. Get Festival Hydro and Quadro on board; 3. Have SWIFT send a follow-up letter to the Town of St. Marys’ council asking that they join SWIFT as a regional and local economic development initiative.

In September of 2017 SWIFT staff met with our Board of Directors and requested that they re-open the procurement process to provide an opportunity for additional service providers to be added to the VOR list. This request was expressly denied. The procurement process was fair and made a concerted effort to ensure that all service providers were contacted, kept up to date, and given every opportunity to make a submission for pre-qualification. Unfortunately, both Festival and Quadro Networks elected not to submit a proposal so they cannot directly access the funding. That being said, there is still an opportunity for both Festival and Quadro to partner with one of the 28 other pre-qualified service providers to participate in the SWIFT RFP(s) as they are released. Also when the network is operational they will be able to connect to the open access SWIFT funded infrastructure.

Lastly, SWIFT would welcome the opportunity to provide a deputation to council regarding the status of our project and membership request. We have attached a request hereto for your comments and feedback. Thank you again for your time and consideration. We look forward to making a formal presentation to council.

Sincerely,

Page 15 of 138

Geoff Hogan, Chief Executive Officer SouthWestern Integrated Fibre Technology

Page 16 of 138 SWIFT Initiative

January 12, 2018

Honorable Mayor Al Strathdee and Council Town of St. Marys 175 Queen Street East St. Marys, ON N4X 1B6

Ref: SouthWestern Integrated Fibre Technology (SWIFT) Membership

Dear Mr. Strathdee and Council,

SouthWestern Integrated Fibre Technology (SWIFT) is a not-for-profit, collective broadband initiative that is funding the construction of an affordable, open-access, ultra high-speed fibre-optic regional broadband network for everyone in Southwestern Ontario, Caledon and the Niagara Region. To overcome our region’s longstanding broadband infrastructure gaps, SWIFT has developed a long-term plan to help more than 3.5 million Ontarians to connect and keep pace in a changing digital world. The project is leveraging over $180 million in combined investments by the federal and provincial governments and over $17 million in investments by municipalities across the region. To date, SWIFT has been championed and supported by all fifteen municipal members of the Western Ontario Wardens’ Caucus, Caledon and Niagara. Combined, SWIFT represents the connectivity interests of over 15,000-member sites.

SWIFT membership is open to any community or organization that needs connectivity to any of its locations. Members benefit from SWIFT’s significant procurement expertise, including aggregated demand, negotiated rates, and support in preparing RFPs for broadband services. As a buying group, SWIFT also ensures greater competition between telecom service providers which will lead to better services at lower prices in member communities. The first phase of the project will invest nearly $300 million in fibre-optic broadband infrastructure across more than 350 communities.

From manufacturing to agri-food, government services to education, every aspect of our economy requires ultra-high-speed connectivity to access supply chains, commodity markets, marketing boards and other sales, purchasing, communications, banking and employment opportunities. Broadband is a catalyst for innovation, economic prosperity, and global competitiveness. Rural and remote communities across our region are struggling to attract, retain and expand job-creating businesses due to inadequate access to high-speed Internet. Companies are reluctant to open in, or relocate to, these unsupported areas of Ontario because they are limited by the technology they can use to maintain or grow their businesses, isolated from their potential customer base, unable to access global supply chains, unaware of crucial information relating to international market trends, and prevented from

Page 17 of 138 accessing the government programs and services that have been established to help support them. To create more opportunities for our businesses to compete in our increasingly complex and diversified global economy, we need to leverage our collective voices and work together to fund the construction of a scalable, affordable, open-access, ultra-high-speed fibre-optic regional broadband network.

On behalf of the Board of Directors, please consider this letter your formal invitation to join SWIFT as we build the largest publicly funded regional broadband initiative in Canada to date. Following the support and participation of other separated and single-tier municipalities in Southwestern Ontario, I am inviting the Town of St. Marys to become a full contributing member of SWIFT. Becoming a contributing member carries a commitment of $300000 and comes supported by a guaranteed build of fibre in your community worth at least four times your investment in SWIFT.

I have provided a rationale for the Town of St. Marys membership, attached for your review and dissemination within your municipality. We have developed reasonable payment terms to match your municipality’s budget and would be pleased to discuss the full terms and details of membership in the project with you at your convenience.

Please consider this letter our formal invitation to join us in the more long-term process of building a relationship between SWIFT and your community. I would like to arrange a meeting with you and your council to further discuss SWIFT and opportunities for your community to join the project.

We believe that SWIFT will be a transformational infrastructure initiative for Southwestern Ontario, Caledon, and Niagara Region. It is our hope that building ‘broadband for everyone’ will provide Southwestern Ontario with critical strategic advantages that will help our region grow and prosper in the modern economy. I look forward to discussing the Town of St. Marys’ participation in the SWIFT project with you at your earliest convenience. Thank you, in advance, for your consideration of this critically important project.

Sincerely,

Geoff Hogan, Chief Executive Officer SouthWestern Integrated Fibre Technology

Page 18 of 138 Town of St. Marys April 10, 2018

Page 19 of 138 Agenda

1) Project Review and Update 2) SWIFT Membership 3) Capital Contribution 4) St. Marys participation 5) Q&A

Page 20 of 138 Vision

SWIFT is: • Empowering communities to access global opportunities through local, ultra-highspeed connections

Page 21 of 138 Coverage Area

• 3.5 million people • 350 communities • 14 First Nations • 45,000 km2 • 25% of Ontario’s population • 10% of Canada’s population

Page 22 of 138 Phase 1 - 2016-2021

NetCo – Core and Aggregation Network

Optical Transport Network - Backbone Core Network Backbone Aggregation to Core Background Aggregation Points of Presence (POPs) Core POPs

OpCo – Access Networks

Access to Aggregated Backbone Access POPs

Page 23 of 138 Current Situation

• Underserved rural and remote communities • Unequal access to digital services • Infrastructure funding gaps • No market choice • Long term contracts • No incentives for service providers to change

Page 24 of 138 Even cows wear Fitbits now

Page 25 of 138 BROADBAND IS AN ESSENTIAL UTILITY

Page 26 of 138 A Plan for the Future

“I skate to where the puck is going to be, not where it has been…”

Page 27 of 138 Fibre is Future Proof

Optical Fibres Metallic Cables

FTTN

>300m

FTTC

<300m

FTTB

FTTH

Page 28 of 138 How is SWIFT Funded?

$90 MILLION $90 MILLION FEDERAL PROVINCIAL FUNDING FUNDING

PHASE 1 $288 MILLION

$90 MILLION PRIVATE $18 MILLION SECTOR/ MUNICIPAL MUNICIPAL FUNDING FUNDING

Page 29 of 138 Original Partner Contributions County Total Brant County $346,986 Bruce County $860,092 Chatham-Kent $762,440 Dufferin County $535,857 Elgin County $527,793 Essex County $1,101,025 Grey County $1,079,981 Huron County $678,557 Lambton County $1,010,430 Middlesex County $784,063 Norfolk County $505,432 Oxford County $704,239 Perth County $569,484 Simcoe County $2,457,275 Wellington County $880,401 WOWC Total $12,804,055

Page 30 of 138 Other Partner Contributions Partner Total Barrie $300,000 Brantford $160,000 Guelph $300,000 London $690,000 Orillia $78,000 St. Marys $50,000 St. Thomas $90,000 Stratford $80,000 Windsor $275,000 WOWC $12,800,000 Waterloo $2,230,000 Niagara $2,000,000 Caledon $1,000,000 Total $20,053,000

*Some values are still subject to change

Page 31 of 138 SWIFT Members *

Counties/Municipalities • Dufferin County (and Lower Tier Municipalities) Consortiums (includes School Boards) • Grey County (and Lower Tier Municipalities) • CKLAG (Chatham-Kent Lambton Administrators Group) • Wellington County (and Lower Tier Municipalities) • Connecting Windsor Essex • County of Oxford • LARG*net • City of Barrie • Niagara CIO Consortium • City of Orillia • SCAN (Simcoe County Access Network) • WREPnet Private Sector / Other • AgReliant Genetics Inc./Prime Seeds First Nation Communities • Ascent LLP • Beausoleil First Nation • Bruce Power • Chippewas of Kettle and Stony Point • Beyond Air Networks • Saugeen First Nation • Grey Bruce Health Services • Six Nations of the Grand River • Intermarket Real Estate Group • Ontario Federation of Agriculture • Lone Canoe

* Subset of whole list

Page 32 of 138 Aggregated Demand Model

• Over 1,900 member locations • Broad coalition of public sector organizations working together to achieve 1 goal

Greater competition between telecom service providers Better services for member communities

Page 33 of 138 THE SWIFT EFFECT

Page 34 of 138 Community

Existing Fibre

Existing POPS

SWIFT Network New Build

SWIFT Funded POPS

Points of Interconnect Private Sector Fibre Diffusion

Phase 1 2016-2021 (SCF Funded)

Page 35 of 138 SWIFT is Future Proof - BDF

• Broadband Development Fund (BDF) • SWIFT will collect a small residual from revenues of funded providers when network is operational • Residual will accumulate in the BDF • Accumulated residual will be used to continue to build infrastructure (and leverage future funding programs)

Page 36 of 138 Community

Existing Fibre

Existing POPS

SWIFT Network New Build

SWIFT Funded POPS

Points of Interconnect Private Sector Fibre Diffusion

The SWIFT Effect Over Time

Page 37 of 138 Open Access

Without SWIFT With SWIFT

Image/Slide Attribution: Entry Point Networks

Page 38 of 138 Fact-based Decision Making

• Partnership with University of Guelph & Rural Broadband Project (R2B2)- www.r2b2project.ca • Mapping broadband coverage & baseline metrics • Analysing current & future services, usage & economic/ social implications • Overlaying GIS, StatsCan data, municipal datasets • Surveys used to inform, build & evaluate the SWIFT Network

Page 39 of 138 3 Main Data Sets

MUSH Sector Providers Residential, Farm and • Municipalities, Utilities, • Telecom Service Providers Business Schools, Hospitals (TSPs)

Page 40 of 138 Procurement Status

• RFPQ Complete • Data collected from providers • Portal for select regional staff • NetCo RFP released Jan 3rd • NetCo bidders selected from VORs • NetCo RFP to be awarded May/June • OpCo and partner consultations underway

Page 41 of 138 28 Qualified Providers North Frontenac Telephone Bell Canada Execulink Telecom Inc. Company, Elgin Corp. Fengate Capital Management, Rogers Communications Canada BH Telecom Corp. Ltd. Inc. Bluewater Regional Networks Inc. Frontline 360 Inc. Silo Wireless Inc.

Brant Municipal Enterprises Inc. GB TEL Incorporated TeraGo Networks Inc. The North Frontenac Telephone Brooke Telecom Co-operative Ltd. HCE Telecom Company Corp. Hydro One Telecom Inc. (NetCo Bruce Telecom Vianet Inc. Bidder) CK Open Fibre Inc. Lakeland Energy Ltd. Xplornet Communications Inc. Macquarie Capital Development Cogeco Connexion Inc. Zayo Group LLC (NetCo Bidder) Canada Limited Distributel Communications Limited Nexicom Inc. Niagara Regional Broadband Eastlink Network Limited (NetCo Bidder)

Page 42 of 138 Next Steps

• Criteria for OpCo RFPs • Survey information • Partner data • Coverage areas defined • OpCo TSP feedback • Member feedback • Finalize areas

Page 43 of 138 Capital Contribution

• Agree to participate • Sign municipal capital agreement • $50,000 contribution, payable over 3 years starting in 2018 • Provide data to identify areas where St. Marys needs help with infrastructure

Page 44 of 138 Regional Benefits

• St. Marys becomes a true partner in the SWIFT project • A prosperous region means a prosperous St. Marys • Senior levels of government, neighboring municipalities, TSPs & other stakeholders take notice when municipalities join together & collaborate in the region • When SWIFT is complete broadband quality will not be a barrier for the residents/businesses in St. Marys & its surrounding areas • Broadband enables innovation that leads to economic development & prosperity. From agriculture to manufacturing, it is the platform on which businesses thrive

Page 45 of 138 Benefits for St. Marys

• Open access fibre in St. Marys • St. Marys would be a contributing member and has the right to have an elected official run for a seat on the SWIFT board • St. Marys can appoint a member to the Advisory Committee • St. Marys’ $50,000 contribution will leverage $150,000 of other funding to have at least $200,000 of infrastructure built in St. Marys • St. Marys can influence where the money is spent to make an impact where it is needed locally

Page 46 of 138 RFP & Consultation Timing

Q1 2018 NetCo RFP Q2 /2018 Q2 2017 NetCo Evaluation Q2 2018 Q4 2017OpCo Consultation Q3 2018 Q3 2018OpCo RFPs Q4 2018

NetCo RFP Release 1/3/2018

Nov 2018 Mar May Jul Sep Nov 2018

4 – 5 month window to collect data prior to OpCo RFPs

Page 47 of 138 The SWIFT Solution

25% of Aggregated Data driven The SWIFT Ontario’s demand decisions Solution population model

Page 48 of 138 LEARN MORE AT WWW.SWIFTNETWORK.CA

Page 49 of 138

MINUTES Regular Council

March 27, 2018 6:00pm Council Chambers, Town Hall

Council Present: Mayor Strathdee Councillor Osborne Councillor Van Galen Councillor Winter Councillor Pope Councillor Craigmile Council Absent: Councillor Hainer Staff Present: Trisha McKibbin, Director of Corporate Services / Acting Clerk Richard Anderson, Director of Emergency Services / Fire Chief Grant Brouwer, Director of Building and Development Jim Brown, Director of Finance Stephanie Ische, Director of Community Services Jed Kelly, Director of Public Works Lisa Lawrence, Human Resources Manager Jenna McCartney, Corporate Administrative Coordinator 1. CALL TO ORDER

Mayor Strathdee called the meeting to order at 6:00pm.

2. DECLARATIONS OF PECUNIARY INTEREST

None declared.

3. AMENDMENTS AND APPROVAL OF AGENDA

Resolution 2018-03-27-01 Moved By Councillor Pope Seconded By Councillor Craigmile

THAT the March 27, 2018 regular Council meeting agenda be accepted as presented.

CARRIED

Regular Council - March 27, 2018 1

Page 50 of 138

4. PUBLIC INPUT PERIOD

None presented.

5. DELEGATIONS, PRESENTATIONS, AND PUBLIC MEETINGS

5.1 Chris West re: Business Request

Chris West presented a video presentation to Council that showed an aerial view of the GMC property and the All Roads Chrysler property.

Mr. West highlighted his business request regarding the severance of property from GMC to All Roads.

Resolution 2018-03-27-02 Moved By Councillor Osborne Seconded By Councillor Craigmile

THAT the delegation from Chris West regarding a business request be received.

CARRIED

6. ACCEPTANCE OF MINUTES

6.1 Regular Council - February 27, 2018

Resolution 2018-03-27-03 Moved By Councillor Craigmile Seconded By Councillor Osborne

THAT the February 27, 2018 regular Council meeting minutes be approved as amended and signed and sealed by the Mayor and the Clerk.

CARRIED

6.2 Regular Council - March 13, 2018

Resolution 2018-03-27-04 Moved By Councillor Van Galen Seconded By Councillor Pope

THAT the March 13, 2018 regular Council meeting minutes be approved as amended and signed and sealed by the Mayor and the Clerk.

CARRIED

6.3 Strategic Priorities Committee - March 20, 2018

Regular Council - March 27, 2018 2

Page 51 of 138

Resolution 2018-03-27-05 Moved By Councillor Craigmile Seconded By Councillor Osborne

THAT the March 20, 2018 Strategic Priorities Committee meeting minutes be received and signed and sealed by the Mayor and the Clerk; and

THAT item 6.1 be raised for discussion.

CARRIED

6.3.1 DCS 05-2018 Recreation and Leisure Services Master Plan

Resolution 2018-03-27-06 Moved By Councillor Van Galen Seconded By Councillor Winter

THAT the draft Recreation and Leisure Plan be adopted as presented.

CARRIED

7. CORRESPONDENCE

7.1 Perth County re: Accessibility Forum 2018 agenda

Resolution 2018-03-27-07 Moved By Councillor Pope Seconded By Councillor Craigmile

THAT the correspondence from Perth County regarding Accessibility Forum 2018 agenda be received.

CARRIED

8. STAFF REPORTS

8.1 Administration and Human Resources

8.1.1 CAO 11-2018 March Monthly Report (Administration and Human Resources)

Lisa Lawrence, in the absence of Brent Kittmer, spoke to the administration portion of CAO 11-2018 and continued to address the human resources section of the report. Ms. Lawrence responded to questions from Council.

Regular Council - March 27, 2018 3

Page 52 of 138

Resolution 2018-03-27-08 Moved By Councillor Craigmile Seconded By Councillor Pope

THAT CAO 11-2018 March Monthly Report (Administration and Human Resources) be received for information.

CARRIED

8.2 Corporate Services

8.2.1 COR 08-2018 March Monthly Report (Corporate Services)

Trisha McKibbin spoke to COR 08-2018 report and responded to questions from Council.

Resolution 2018-03-27-09 Moved By Councillor Winter Seconded By Councillor Craigmile

THAT COR 08-2018 March Monthly Report (Corporate Services) be received for information.

CARRIED

8.2.2 COR 09-2018 Army, Navy and Air Force 2018 Request

Trisha McKibbin spoke to COR 09-2018 report and responded to questions from Council.

Resolution 2018-03-27-10 Moved By Councillor Winter Seconded By Councillor Van Galen

THAT COR 09-2018 Army, Navy and Air Force 2018 Request report be received; and

THAT Council authorize the Clerk to prepare a Letter of Non- Objection addressed to the Alcohol and Gaming Commission of Ontario stating that the Town does not object to the events; and

THAT an exemption to the Noise By-law be approved for the Army, Navy and Air Force for July 13 and July 14, 2018.

CARRIED

8.2.3 COR 10-2018 Memorandum of Understanding Station Gallery

Regular Council - March 27, 2018 4

Page 53 of 138

Trisha McKibbin spoke to COR 10-2018 report and responded to questions from Council.

Resolution 2018-03-27-11 Moved By Councillor Osborne Seconded By Councillor Craigmile

THAT COR 10-2018 Memorandum of Understanding for the Station Gallery be received; and

THAT Council adopts By-law 33-2018 authorizing the Mayor and the Clerk to sign the MOU for the Station Gallery.

CARRIED

8.3 Finance

8.3.1 FIN 07-2018 March Monthly Report (Finance)

Jim Brown spoke to FIN 07-2018 report and responded to questions from Council.

Resolution 2018-03-27-12 Moved By Councillor Winter Seconded By Councillor Pope

THAT FIN 07-2018 March Monthly Report (Finance) be received for information.

CARRIED

8.3.2 FIN 08-2018 Treasurer 2017 Annual Reports

Jim Brown spoke to FIN 08-2018 report and responded to questions from Council.

Resolution 2018-03-27-13 Moved By Councillor Pope Seconded By Councillor Van Galen

THAT FIN 08-2018 Treasurer 2017 Annual Reports be received.

CARRIED

8.3.3 FIN 09-2018 Variance to IT Department

Jim Brown spoke to FIN 09-2018 report and responded to questions from Council.

Regular Council - March 27, 2018 5

Page 54 of 138

Resolution 2018-03-27-14 Moved By Councillor Winter Seconded By Councillor Osborne

THAT FIN 09-2018 Variance to IT Department budget be received; and

THAT Council approve the variance to the IT Department budget in the amount of $17,928.51 for the purchase of Microsoft licenses; and

THAT the variance be funded through the 2017 budget surplus.

CARRIED

8.4 Fire and Emergency Services

8.4.1 FD 03-2018 March Monthly Report (Emergency Services)

Fire Chief Anderson spoke to FD 03-2018 report and responded to questions from Council.

Resolution 2018-03-27-15 Moved By Councillor Craigmile Seconded By Councillor Winter

THAT FD 03-2018 March Monthly Report (Emergency Services) be received for information.

CARRIED

8.5 Building and Development Services

8.5.1 DEV 13-2018 March Monthly Report (Building and Development)

Grant Brouwer spoke to DEV 13-2018 report and responded to questions from Council.

Resolution 2018-03-27-16 Moved By Councillor Pope Seconded By Councillor Van Galen

THAT DEV 13-2018 March Monthly Report (Building and Development) be received for information.

CARRIED

Regular Council - March 27, 2018 6

Page 55 of 138

8.5.2 DEV 14-2018 Development Agreement – 256 Church Street South

Grant Brouwer spoke to DEV 14-2018 report and responded to questions from Council.

Resolution 2018-03-27-17 Moved By Councillor Van Galen Seconded By Councillor Winter

THAT DEV 14-2018 Development Agreement – 256 Church Street South be received; and

THAT Council authorize the Mayor and the Clerk on behalf of the Town of St. Marys to enter into a Development Agreement between the Town of St. Marys and Marianne DeBrabandere; and

THAT By-law 31-2018 authorizing the Mayor and the Clerk to sign a development agreement be approved.

CARRIED

8.5.3 DEV 12-2018 Sign By-Law Variance Request

Grant Brouwer spoke to DEV 12-2018 report and responded to questions from Council.

Resolution 2018-03-27-18 Moved By Councillor Pope Seconded By Councillor Craigmile

THAT DEV 12-2018 Sign By-Law Variance Request report be received; and

THAT a variance to the Sign-By-Law be given for the installation of three temporary signs for the Piecemakers Quilt Show from April 26, 2018 until April 28, 2018 at both entrances to the Pyramid Recreation Centre on 317 James Street South as well as the Old Water Tower on the southeast corner not in the daylight triangle.

CARRIED

8.6 Community Services

8.6.1 DCS 06-2018 March Monthly Report (Community Services)

Regular Council - March 27, 2018 7

Page 56 of 138

Stephanie Ische spoke to DCS 06-2018 report and responded to questions from Council.

Resolution 2018-03-27-19 Moved By Councillor Winter Seconded By Councillor Craigmile

THAT DCS 06-2018 March Monthly Report (Community Services) be received for information.

CARRIED

8.7 Public Works

8.7.1 PW 18-2018 March Monthly Report (Public Works)

Jed Kelly spoke to PW 18-2018 report and responded to questions from Council.

Resolution 2018-03-27-20 Moved By Councillor Craigmile Seconded By Councillor Pope

THAT PW 18-2018 March Monthly Report (Public Works) be received for information.

CARRIED

8.7.2 PW 17-2018 Award for New Water Storage Reservoir and Booster Pump Station

Jed Kelly spoke to PW 17-2018 report and responded to questions from Council.

Resolution 2018-03-27-21 Moved By Councillor Craigmile Seconded By Councillor Osborne

THAT PW 17-2018, Award for New Water Storage Reservoir and Booster Pump Station be received; and,

THAT the procurement for the construction of the new water storage reservoir and booster pump station be awarded to H2Ontario Inc. for the procured price of $3,026,040.00, inclusive of all taxes and contingencies; and,

Regular Council - March 27, 2018 8

Page 57 of 138

THAT Council approve the unbudgeted amount as identified in report PW 17-2018 for the amount of $332,042.23; and,

THAT By-Law 30-2018 authorizing the Mayor and the Clerk to sign the associated agreement be approved.

CARRIED

8.7.3 PW 16-2018 Flood Event Remediation

Jed Kelly spoke to PW 16-2018 report and responded to questions from Council.

Resolution 2018-03-27-22 Moved By Councillor Craigmile Seconded By Councillor Osborne

THAT PW 16-2018 Flood Event Remediation report be received; and

THAT Council approve the allocation of $42,500 to remediate the Flats.

CARRIED

8.7.4 PW 20-2018 Service Club Sign By-Law

Jed Kelly spoke to PW 20-2018 report and responded to questions from Council.

Resolution 2018-03-27-23 Moved By Councillor Pope Seconded By Councillor Van Galen

THAT PW 20-2018 Service Club Sign By-Law report be received; and

THAT By-Law 32-2018 Service Club Sign be approved.

CARRIED

9. EMERGENT OR UNFINISHED BUSINESS

None.

10. NOTICES OF MOTION

10.1 Mayor Strathdee re: Green Committee

Regular Council - March 27, 2018 9

Page 58 of 138

Mayor Strathdee passed the gavel to Deputy Mayor Craigmile.

Deputy Mayor Craigmile assumed the role of Chair.

Deputy Mayor Craigmile asked for a seconder to the motion.

Mayor Strathdee spoke to the notice of motion.

Resolution 2018-03-27-24 Moved By Mayor Strathdee Seconded By Councillor Winter

THAT staff be directed to develop a terms of reference for a Green Committee. The committee will be appointed after the 2018 election and the mandate of the committee will be to advise Council on "green" initiatives, ecological matters, trails, the preservation of nature and other initiatives.

CARRIED

Deputy Mayor Craigmile passed the gavel back to Mayor Strathdee.

Mayor Strathdee resumed the Chair.

11. BY-LAWS

Resolution 2018-03-27-25 Moved By Councillor Osborne Seconded By Councillor Craigmile

THAT By-Laws 30-2018 through 33-2018 be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.

CARRIED

12. UPCOMING MEETINGS

Mayor Strathdee reviewed the upcoming meetings as presented on the agenda.

Councillor Pope provided her regrets for April 24, 2018.

Council recessed at 7:34pm.

Mayor Strathdee called the meeting back to order at 7:39pm.

13. CLOSED SESSION

Regular Council - March 27, 2018 10

Page 59 of 138

Resolution 2018-03-27-26 Moved By Councillor Van Galen Seconded By Councillor Craigmile

THAT Council move into a session that is closed to the public at 7:40pm as authorized under the Municipal Act, Section 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

CARRIED

13.1 Minutes of February 13, 2018 CLOSED SESSION

13.3 PW 19-2018 Sale of Land Request

13.2 Update Re: Solicitor Advice for Pending OMB Hearing

14. RISE AND REPORT

Resolution 2018-03-27-27 Moved By Councillor Craigmile Seconded By Councillor Pope

THAT Council rise from a closed session at 8:41pm.

CARRIED

Mayor Strathdee reported a closed session was held. Two matters were considered related to property, advice that is subject to solicitor - client privilege, and a position or plan of the municipality. Council will consider resolutions in open session at this time related to the closed session discussions.

Resolution 2018-03-27-28 Moved By Councillor Osborne Seconded By Councillor Van Galen

THAT Council for the Town of St. Marys declare a portion of 480 Glass Street to be surplus to municipal needs; and

THAT staff be directed to initiate the sale of land process for a portion of 480 Glass Street to Quadro Communications; and

Regular Council - March 27, 2018 11

Page 60 of 138

THAT staff be directed to proceed with the creation of a reference plan to separate a parcel of land from the municipally owned land known as 53254-0024, the location of Junction Station and St. Marys Dog Park; and

THAT staff be directed to register the reference plan after it has been prepared.

CARRIED

Resolution 2018-03-27-29 Moved By Councillor Winter Seconded By Councillor Craigmile

THAT Council supports the decision and conditions of the Committee of Adjustment in respect to the consent to sever application for 449 Queen Street West; and

THAT Council delegate authority to the Chief Administrative Officer to take and to direct the taking of all steps the Chief Administrative Officer deems advisable in relation to the appeal brought by 619203 Ontario Limited, Ontario Municipal Board Case Number PL171150, and any related proceedings, and or in relation to 449 Queen Street West and 425 Queen Street West, and to report to Council.

CARRIED

Resolution 2018-03-27-30 Moved By Councillor Pope Seconded By Councillor Osborne

THAT By-Law 34-2018, being a by-law to delegate authority to the Chief Administrative Officer / Clerk for the purpose of an OMB hearing be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.

CARRIED

15. CONFIRMATORY BY-LAW

Resolution 2018-03-27-31 Moved By Councillor Van Galen Seconded By Councillor Craigmile

THAT By-Law 35-2018, being a by-law to confirm the proceedings of March 27, 2018 regular Council meeting, be read a first, second and third time; and be finally passed and signed and sealed by the Mayor and the Clerk.

CARRIED

Regular Council - March 27, 2018 12

Page 61 of 138

16. ADJOURNMENT

Resolution 2018-03-27-32 Moved By Councillor Van Galen Seconded By Councillor Craigmile

THAT this regular meeting of Council adjourn at 8:50p.m.

CARRIED

______Al Strathdee, Mayor

______Brent Kittmer, CAO / Clerk

Regular Council - March 27, 2018 13

Page 62 of 138 Page 63 of 138 Page 64 of 138

Page 65 of 138 Hydro One Networks Inc. Public Affairs Tel: 1-877-345-6799 483 Bay Street [email protected] South Tower, 6th Floor Toronto, ON M5G 2P5 www.HydroOne.com

Mayor Al Strathdee April 4, 2018 Town of St. Mary’s 175 Queen Street East St. Mary’s, ON N4X 1B6

Re: Wood Pole Replacement on the 115 kilovolt Transmission Structures (Circuit L7S) located in your community

Dear Mayor Strathdee,

I am writing to notify you that Hydro One Networks Inc. (Hydro One) has initiated a Class Environmental Assessment (EA) to replace one wood pole structure along the existing 115 kilovolt (kV) transmission line (Circuit L7S) in your community. The project area is shown on the attached map.

This project was identified through Hydro One’s annual wood pole replacement program as some of the wood pole structures on the circuit have reached their end-of-life. Replacing damaged and aging structures would ensure the continued reliability and integrity of this transmission line and electricity supply to the area. Most work would be carried out within the existing transmission corridor, with no new corridor being required. Where possible, access would be accomplished using existing roads and trails. There would be very little noticeable difference in this transmission line after the project has been completed.

Contingent on the outcome of the Class EA and outage availabilities, the replacement of this wood pole structure may begin as early as the end of April 2018, and be completed within the year as this is priority work.

Hydro One has notified First Nations and Métis communities of the Class EA and the project; we will also be notifying property owners adjacent to the work areas. We welcome your comments and feedback regarding the proposed project. Your input for this project is valued, and would be appreciated by April 23, 2018.

As per the request of the Minister of the Environment and Climate Change, information regarding the Freedom of Information and Protection of Privacy Act is included and can be viewed below.

Sincerely,

Craig Christie, Community Relations Officer Hydro One Networks Inc.

Enclosed (1) cc: Brent Kittmer, Chief Administrative Officer and Clerk, Town of St. Mary’s

Page 66 of 138

Freedom of Information and Protection of Privacy Act

All personal information included in a submission – such as name, address, telephone number and property location – is collected, maintained and disclosed by the Ministry of the Environment and Climate Change for the purpose of transparency and consultation. The information is collected under the authority of the Environmental Assessment Act or is collected and maintained for the purpose of creating a record that is available to the general public as described in s. 37 of the Freedom of Information and Protection of Privacy Act. Personal information you submit will become part of a public record that is available to the general public unless you request that your personal information remain confidential. For more information, please contact the Ministry of the Environment and Climate Change's Freedom of Information and Privacy Coordinator at 416-327-1434.

Page 67 of 138 #*

CRT LAND HIGH

R DGE D OWRI MEAD #*

S T Township of O N RD E Perth South HVALE R SOUT ID G E B L V #* D S #* #* OOD CRE RIDGEW #* S

O #* L U #* #* 7S T #* #* H #*

S #* E #*PORTLAND JCT R

#* V #*)" I C J

E A

M R

E D

T Town of

#* S St. Marys E #* 7 LIN #*

RD #* IVEN #* G

N #* T #* Y

A #* #* #* #* )" Circuit L7S - Priority Wood Pole Replacement: #* General Area Map #* #* Page 68 of 138 1:5,000 [

Community Notice – Wood Pole Replacement Hydro One is working to ensure a continued supply of reliable electricity to your community

April 4, 2018 Dear Resident:

Hydro One Networks Inc. (Hydro One) has identified one wood pole transmission structure along the existing 115 kilovolt (kV) transmission line, Circuit L7S, adjacent to your property, which requires replacement in order to ensure a continued safe and reliable supply of power to the area. Hydro One has initiated a Class Environmental Assessment (EA) for this work. The location of the wood pole structure is shown on the map below.

Most work will be carried out within the existing transmission corridor, with no new corridor being required. Where possible, access will be accomplished using existing roads and trails. There will be very little noticeable difference in this transmission line after the project has been completed.

Map showing work area for wood pole replacement on Circuit L7S:

This type of project is considered routine maintenance work, and is subject to the Class Environmental Assessment for Minor Transmission Facilities (Hydro One, 2016), in accordance with the Ontario Environmental Assessment Act. The Class EA is a streamlined planning process that has proven effective in ensuring that minor transmission projects that have a predictable range of effects have feasible environmental mitigation and/or protection measures in place. The Class EA process contains screening provisions that may apply to this project. Contingent on the outcome of the Class EA and outage availabilities, the refurbishment of these wood pole structures may begin as early as the end of April 2018 and be completed within the year as this is priority work. If you have questions or would like to provide feedback about this work, please contact us by April 23, 2018.

As per the request of the Minister of the Environment and Climate Change, information regarding the Freedom of Information and Protection of Privacy Act is included on the back of this page. Contact Us! For more information and/or to provide feedback, please contact: Craig Christie, Community Relations Officer e: [email protected] t: 1-877-345-6799

Page 69 of 138

Freedom of Information and Protection of Privacy Act

Page 70 of 138 FORMAL REPORT

To: Mayor Strathdee and Members of Council

Prepared by: Brent Kittmer, CAO/Clerk

Date of Meeting: 10 April 2018

Subject: CAO 12-2018 St. Marys Memorial Hospital Foundation Fee Waiver Request

PURPOSE This report is to provide Council with a request received on March 27, 2018 from the St. Marys Memorial Hospital Foundation (SMMHF) to waive the building and planning fees associated with the expansion to the Wellness Centre. RECOMMENDATION THAT CAO 12-2018 St. Marys Memorial Hospital Foundation Fee Waiver Request be received; and THAT Council approves a variance to the Community Grant Program to fund the request from the St. Marys Memorial Hospital Foundation to waive building and planning fees for the Tradition Mutual Wellness Centre expansion. BACKGROUND The SMMHF has submitted a request to Council to waive the building and planning fees associated with the expansion to the Wellness Centre. The fees requested to be waived total $19,340.00. This includes a site plan application fee of $2,200.00 and a building permit fee of $17,140.00 (7,433 ft2 expansion). The most recent comparable decision by Council to waive building and planning fees was for the Canadian Baseball Hall of Fame and Museum’s expansion. The total fees waived in that instance were $4,840.00 ($2,200.00 for site plan application, and $2,640.00 for the building permit). REPORT When considering a response to this request there are two possible alternatives for Council: 1. Deny the request – The rationale for denying the request would be that health care is not a service that municipalities are responsible to fund. In addition, Council has made a one-time donation totaling $300,000 to the “Someone I know Campaign”, and provides annual support of $50,000 to the SMMHF. 2. Approve the request – The rationale for supporting the request is that the St. Marys Memorial Hospital and the Tradition Mutual Wellness Centre are important assets to the community. These assets provide support to our existing residents, and serve to make our community more attractive when attracting newcomers and attracting/retaining youth. SUMMARY The fee waiver requested by the SMMHF represents a total of $19,340.00 in waived fees.

Page 71 of 138 Rationale for supporting this request can be found in Council’s strategic plan. Council’s “Balanced Growth” pillar sets out a goal to attract newcomers to the community, and to attract and retain youth. To achieve this goal, the key tactic is to identify infrastructure, including public services, that needs to be in place to attract newcomers and to attract / retain youth. Although funding and providing health care services are not core municipal responsibilities, the St. Marys Memorial Hospital and Tradition Mutual Wellness Centre are provincially funded public services that St. Marys residents and the surrounding community significantly value. Both of these community assets serve to make St. Marys an attractive community to live. If Council chooses to approve this request, the Community Grant program would incur an equivalent variance representing the transfer of revenue to the Building Department. STRATEGIC PLAN ☒ This initiative is supported by the following priorities, outcomes, and tactics in the Plan.  Pillar #3: Balanced Growth (“The two identified demographic groups that will further the vibrancy and culture of the Town include youth and newcomers. Growth must be balanced both geographically and economically in such a way that it is sustainable.) o Scale Based demographic growth and targeted immigration: One of the only remaining means of growing the population is by attracting newcomers to St Marys o Youth recruitment and retention strategy: It is important to not only attract youth to the Town, but also to retain existing youth by ensuring there are adequate opportunities. Tactics will focus on youth of all ages and abilities. o Tactic(s): Identify what infrastructure needs should be in place to attract retain this demographic (e.g. housing that's affordable, public services, etc.) OTHERS CONSULTED None. ATTACHMENTS None. REVIEWED BY Recommended by the CAO

______Brent Kittmer CAO / Clerk

Page 72 of 138 Page 73 of 138 FORMAL REPORT

To: Mayor Strathdee and Members of Council

Prepared by: Ray Cousineau, Facilities Supervisor

Date of Meeting: 10 April 2018

Subject: DEV 15-2018 Town Hall Auditorium Balcony Raking Renovation Plan

PURPOSE The following report is to be presented as supplemental information for Council when deliberating the request from the St. Marys Community Players for funding to make upgrades to the Town Hall Auditorium balcony. The report is to help Council establish whether the Town should cost-share a balcony raking renovation as requested by St Marys Community Players and whether the project should proceed. RECOMMENDATION THAT DEV 15-2018 Town Hall Auditorium Balcony Raking Renovation Plan be received, and THAT Council approves the proposed Town Hall Auditorium Balcony Raking Renovation Plan; and THAT the Town pay 50% to a maximum of $3,000 for the balcony renovation to be funded by an approved variance to the Facilities 2018 Operating Budget. BACKGROUND When the auditorium stage was renovated and extended towards the balcony, it resulted in the front 4 or 5 feet of the stage being blocked or obscured by the hand rail in the balcony. The installation of the new seating in 2016 did not take this into consideration and the blocked and obscured views still exist. REPORT Staff have had discussions with the St Marys Community Players on what they would like to see changed in the balcony area of the Auditorium. The current raking of the seats in the balcony offers poor sightlines as the seats are generally too low to get a proper view of the stage area. The most practical solution is to increase the height of the raking by approximately seven (7) inches at each level. In this approach the 2nd top row needs to be raised an additional two (2) inches (for a total of nine (9) inches) and the top row needs to be raised an additional four (4) inches (for a total of eleven (11) inches) from the existing floor. This would raise patrons’ sight lines to the point where the front of the stage would be visible. After review, the Building Department determined that engineered drawings would be required to ensure the floor joists and structure would be able to hold the additional weight. An engineering firm was contacted and supplied a quote on performing the required work. SUMMARY Staff feels that this would make the viewing of a performance a better experience for patrons. This renovation would enhance the Auditorium’s rent-ability for future groups wishing to have a performance. Page 74 of 138 Approving and cost-sharing this project is supported by tactics in Council’s strategic plan to make investments in performance space and create a cultural experience in the downtown. Staff recommends that the Town pay 50% to a maximum of $3,000 for this project as there are benefits to both parties. FINANCIAL IMPLICATIONS Engineering Fees $1,980.00 Building Permit $138.00 Construction Costs $3,500.00 Contingency fund (10%) $560.00 Total Project Cost $6,178.10

This project was not planned in the regular maintenance plan for the Town Hall when preparing the 2018 budget. The Facilities department carries a $90,000 annual allocation to fund unplanned repairs and maintenance. If approved, this annual reserve allocation can be used to fund the Town’s share of the costs. STRATEGIC PLAN ☒ This initiative is supported by the following priorities, outcomes, and tactics in the Plan.  Pillar #4 Culture and Recreation and Pillar #5 Economic Development o Outcome: Downtown revitalization plan o Tactic(s): . Promote local theatre and arts in the core by making an investment in space and programming. . Create the winning conditions to attract cultural/commercial enterprises into the core. OTHERS CONSULTED BM Ross Engineering JSB Construction Jason Silcox, Building Inspector Brent Kittmer, CAO / Clerk ATTACHMENTS None. See St. Marys Community Players delegation material for further information. REVIEWED BY Recommended by the Department

______Ray Cousineau Grant Brouwer Facilities Supervisor. Director of Building and Development Recommended by the CAO

______Brent Kittmer CAO / Clerk Page 75 of 138

Board of Directors Meeting Highlights Held on March 15, 2018 at 9:00 AM at the MRF Board Room

Recycle Across America: Standardization, Not Education, Can Fix Contamination

Recycle Across America has a straightforward goal: Get every recycling system across the country, from schools, to businesses, to municipalities, to use standardized labels. The hope, in implementing a standardized system across the country, is to reduce consumer confusion when someone walks up to a bin to recycle something. If the bins at someone's office have the same labels as their kid's school, ideally, that person will be more likely to recycle the right type of material in the right ways. For Recycle Across America Executive Director Mitch Hedlund, the battle to improve recycling in the United States is all about this standardization, not education. Education is important, but if labels or instructions on bins are different across the country, the argument goes, consumers may not be able to recycle correctly. When consumers don't know how to recycle, they can fall into two traps: Not recycling, which lowers participation rates, or "wish-cycling," which increases contamination. Contamination, of course, is an especially prominent concern now, in light of China's decisions to tighten imports. China's 0.5% contamination standard for many material imports goes into effect March 1. Everybody talks about, well, let's educate more. Well, you can't educate more because wherever we go out in public, or even at our home, the rules are different, the way that the information is presented is completely different, and truthfully, it's presented in such a bad way that it's hard for people to take it too seriously. It's like driver's education. If you can envision that every single stop sign looks different on every corner, and so does every speed limit sign, and school crossing sign. If everywhere you go looks entirely different from one to the next, educating people to drive properly wouldn't work. You'd be educating them about why it's important, but you wouldn't be educating them on how to do it because everywhere they go, it looks different; all the indicators and all the signage looks different. And that's exactly what keeps happening in recycling. We have to make the labeling standardized across the U.S. This is a really bizarre industry. The recycling industry needs the materials back. But they leave it up to all of their customers to try and figure out how to create a recycling program in their building. Say a hauler wins a large contract, and they say, 'Yeah, we're so glad we won this contract; here's the signed contract; we've got a recycling dumpster outside of the buildings; we want everything mixed together, all the recycling. We're going to pick it up next Wednesday.' And then there's somebody in every single building, every single school, every single airport, every single sports stadium, every mall, every small business, who isn't even in the recycling business. They're scratching their heads, trying to say, 'well, I wonder what kind of bins we should get? And I wonder where we should put them in our buildings? And I wonder how we should label them?' And all of those people across the U.S., making those vital decisions for their buildings, for the recycling industry, determines whether recycling actually works or not.

Page 76 of 138 Recycle Across America Executive Director Mitch Hedlund compares recycling to a blood bank. So instead, your ideal situation would be standardized labels provided by the haulers? Imagine where there is a standardized labeling system that has been designed, and now the recycling haulers want to use it — even if they're competing haulers, it doesn't affect them at all. In fact, they should want a standardized labeling system nationally. Because if we can show that these labels are making a dramatic increase in the recycling levels and the contamination in many cases is undetectable, then that's a win for all of the recycling haulers. It's hard for me to imagine a world where labeling is effective enough, without single-stream, to really eliminate the contamination problem. If there's standardized labeling on a national level, you are getting good materials for the most part, and there again, paper is a victim, cardboard is a victim. But I do think that even the issues with those two porous products will still be minimal compared to what they're experiencing right now. Also, with the standardized labeling, there isn't going to be the mistake of plastic bags going into bins, and that correction itself would change, I would think, hundreds of millions of dollars worth of costs, with MRF equipment breaking down and injuries. And the other thing I can tell you is we need to get back to the basics also. Metal cans, plastic bottles, glass bottles and jars, and then cardboard and paper, and get back to the basics. And you know, get the whole country operating on just the obvious basic recyclables. If we get to the point where every aluminum can is making it into a recycling bin, or a high percentage is, and every plastic bottle with a neck and cap is making it into a bin, and paper or cardboard — that, environmentally and from an economic standpoint, is an entire gamechanger. The scary part is we're walking a very fine line between helping people really understand what's happening and having them not just go, 'What's the point?' With where things are right now, I have more hope now than I have before. Because it does take this kind of shakeup to really make change, so right now, I actually have a lot more hope. We need to make it easier for the public to start recycling right. And when we do that, there is a whole auto-correct that will start to happen on the backside that will make this an economically thriving industry. But until we fix that public experience at the bin, we're at risk of losing recycling. We're saying there is an easy, easy fix for recycling on a national and global level, if our country fixes that public experience at the bin, and they will make more profits. Those companies [that own both landfills and recycling services] that are right now profiting on the landfills, and on the collapse of recycling, [but] they will make more money in the long run, and in the short term, if they embrace this solution. But as soon as they go so far where they've lost the public, then we're in trouble. And in the end, they know that landfilling is not going to be the answer forever, so they're not lying about that. It is very expensive to open up a new landfill; the regulations are getting worse. They're just cashing in on a collapse right now. When the tide changes and the cost of landfilling is incredibly expensive and there is a backlash about recycling, they're going to be left holding the cleanup bag. And again, it's not a threat to the industry, it's just saying, 'Industry, please take a look at some options that could make [the recycling side of] your business more profitable. And long-term, permanently more profitable.'

Page 77 of 138 Saskatoon Council Votes To Remove Plastic Bags From Recycling Program

Plastic bags have been banned from Saskatoon recycling bins. Loraas Recycle and Cosmopolitan Industries, the two companies responsible for city recycling, have gotten city council's approval remove plastic bags from the blue bin program in April. Council voted on the request at its Monday meeting. Changing the world, one plastic straw at a time The report said low oil prices have meant the market for recycling plastics has dropped. As well, China has begun cracking down on importing low-grade plastics, making it difficult to find markets for the bags. The companies say removing plastic bags from the recycling is time consuming and makes sorting more difficult. Councillors had the option to vote to keep bags as an acceptable item until the recycling contract expires in late 2019, however administration had recommended against such a decision as it would force companies to stockpile bags, which may eventually need to be sent to the landfill. Meanwhile, administration is also looking at banning glass and black plastic when the new service contract is in place in 2020. The decision to remove plastic bags will be accompanied by an awareness campaign telling people about the change. Plastic Plan (Not A Ban) Hope Of New Westminster Councillor For All Of Metro Vancouver

A New Westminster, B.C., councillor hopes her city can draft a bylaw that will keep people from using single-use items like plastic bags and straws across the region. Just don't call it a ban though. On Monday she tabled a motion that would have New Westminster prevent the sale and use of single- use plastic bags and straws by 2019. But it was ultimately sent back to staff for them to come up with a reduction strategy for things like plastic bags rather than an outright ban. Williams says the more nuanced approach is not because the plastics industry is currently in B.C. Supreme Court challenging Victoria's ability to enact a plastic bag ban there. The plastic industry says that plastic bags often serve multiple purposes and recycling facilities exist to properly dispose of them. (CBC) Victoria's bylaw — set to come into effect on July 1 — prohibits grocery stores from offering or selling single-use plastic bags to shoppers. Under Victoria's ban, there will be exceptions. Stores can still offer plastic bags to package bulk items as well as for meat, prescriptions and dry cleaning. Officials in Victoria say 17 million plastic bags are used each year by residents, and make up more than 15 per cent of all landfill waste. In January however, the Canadian Plastic Bag Association, challenged Victoria council's right to enact its bylaw in B.C. Supreme Court. The plastic bag association is a non-profit organization which advocates on behalf of Canadian plastic bag manufacturers and distributors. Its argument is that the city is infringing on provincial jurisdiction and does not have the rights to enact the ban. Officials with the City of Victoria say they were granted an extension until the end of February to file a response. They say council remains totally committed to the bylaw.

Page 78 of 138 Compostable or Recyclable? Which Way Should Coffee Pods Go?

About one-third of Canadian households use single-serve coffee makers on a regular basis so the presence of used pods in household and office waste streams is ubiquitous. The single-serve pods provide the benefit of brewing only the amount of coffee that will be consumed instead of the common practice of pouring large quantities of un-consumed coffee down the drain. While single-serve cups vs. multiple-cup pots help to reduce lifecycle impacts such as energy consumption and waste, the plastic pods are mostly relegated to the garbage. However, that’s changing as the industry commits to using sustainable plastic resins to improve their potential for resource recovery and diversion. But, which way should coffee pods go – recyclable or compostable? Whether the pods are recyclable or compostable depends on the resin type the producer uses. Significant industry capital investments in research and development have made plastic coffee pods compatible with the blue box and green compost bin programs. Two classes of plastic resin coffee pods are on the market. One type is recyclable plastic pods made from either polypropylene or polystyrene that can be technically optically sorted at material recycling facilities (MRF). The second class of pod is made from certified compostable plastic resins. Other types of coffee capsules, e.g., aluminum, can be recycled through retail take-back programs. Ensuring that coffee pods find their way into the right diversion stream is a critical component of managing these small format plastics. However, unless the industry standardizes to one approach, the consumers will be left with confusion and continued disposal of the pods. Call2Recycle Announces 14M Pounds Of Batteries Recycled In 2017

Call2Recycle Inc., a consumer battery stewardship organization with headquarters in Atlanta and Toronto, has announced that its partners, stewards and collection sites recycled nearly 14 million pounds (6.3 million kilograms) of batteries throughout the U.S. and Canada in 2017. To date, the program has recycled 144 million pounds (65 million kilograms) of batteries. In the U.S., overall collections of rechargeable and primary batteries totaled 8 million pounds (3.6 million kilograms). New recycling options generated an increase in primary battery collections by more than 20 percent, Call2Recyle says. The program experienced growth in light of the introduction of a fee-based all-battery offering. Another contribution to the overall growth in battery recycling in 2017 is the state of Vermont, which was the first state in the U.S. to require producers to finance a collection and recycling program for single-use (primary) batteries. Consumers collected 81,000 pounds (36,700 kilograms) of batteries via the Call2Recycle program, which is the appointed stewardship organization for Vermont. Total battery collections in 2017 grew by 14 percent over last year in the state. Since Vermont’s program launch in 2016, more than 250,000 pounds (113,000 kilograms) of batteries have been recycled via drop-off sites across the state. Canadian consumers collected 2.6 million kilograms (5.7 million pounds) of batteries in 2017, similar to collections in previous years. As the approved battery stewardship program in British Columbia, Manitoba and Quebec, Call2Recycle says it also supports battery recycling across the country. In 2017, Quebec led the charge in battery collections totaling more than 2.2 million pounds (1 million kilograms), with British Columbia collecting 1.3 million pounds (620,000 kilograms) and Manitoba collecting 202,000 pounds (92,000 kilograms). More than 86 percent of residents in the U.S. and Canada live within 10 miles (15 kilometers) of one of Call2Recycle’s public drop-off locations, the organization says.

Page 79 of 138 SWANA establishes Recycling Task Force

The Solid Waste Association of North America (SWANA), Silver Spring, Maryland, has established a Recycling Task Force created to provide guidance to members, industry stakeholders, state/provincial and local governments and elected officials concerning the challenges facing recycling programs in the United States and Canada. With China’s waste ban already in place and the 0.5 percent contamination standard taking effect March 1, 2018, SWANA’s Recycling Task Force will develop and support strategies for ensuring the continuation of sustainable recycling programs throughout North America. SWANA’s Recycling Task Force will include representatives from SWANA’s technical divisions, SWANA’s International Board, local government officials, private sector materials recovery facility owners (MRFs) and equipment manufacturers. The full list of Task Force members will be made available later this month. SWANA submitted comments to the World Trade Organization in August 2017 and December 2017, sent a letter to state agencies, has met with government and private sector stakeholders in both the United States and Canada, and now is creating the Recycling Task Force to continue providing leadership and expertise to help address the current disruption in the marketplace. Chinese Firm To Open Plastics Recycling Operation In Alabama

Company to open U.S. plant because of crackdown on plastic scrap shipments into China. Shanghai-based Roy Tech Environ Inc. has announced plans to open a plastics recycling facility in Grant, Alabama. The decision to site the plant there was made after the company decided in September 2017 that it needed to build production capacity in the United States to guarantee its factories in China would have an ample amount of recycled plastic. Matt Arnold, president of the Marshall County Economic Development Council, says Roy Tech Environ has moved quickly to find a location and has secured a building. Arnold says the company will install equipment to allow the facility to grind and shred primarily postindustrial plastic scrap. Lily Zhang, CEO of Roy Tech Environ, says in phase one the company will install grinders and shredders for five production lines. In phase two it will install pelletizing equipment. The main grades the company will handle include high-density polyethylene (HDPE), polypropylene (PP) and polycarbonate (PC) that will come primarily from the company’s existing customers. Arnold says the facility will have several stages of development and should be operational by the summer of 2018. Roy Tech has set a goal of processing around 20,000 metric tons by the end of its first year of operation in Alabama. Roy Tech established an existing branch office in Huntsville, Alabama, about 30 miles away from Grant, more than three years ago to be close to major auto production facilities. The company is expected to ship its processed recycled plastic to its customers in Asia, including its own Shanghai operations. Roy Tech Environ was formed around 20 years ago in Shanghai by CEO Lily Zhang and her brother. In a written statement, Zhang says three years ago, she realized the company should start sourcing plastic scrap directly from the United States because of the high quality of the material and ample quantity of the material available. The company has been shipping plastic scrap directly to its production plant in Shanghai. The move to open a plastics recycling facility comes on the heels of China cracking down on baled plastic scrap being imported into the country. With quality specifications tightening, making it extremely difficult to ship unprocessed plastic scrap into China, the company decided to open a processing plant in the United States to guarantee its operations in Asia had enough material to meet their needs.

Page 80 of 138 White House Announces 25 Per Cent Tariff On Steel, 10 Per Cent Tariff On Aluminum

Trump has declared his intention to impose sweeping tariffs on steel and aluminum, but it's unclear whether Canada will be targeted. Almost 90 per cent of Canadian steel exports went to the U.S. in 2017 U.S. President Donald Trump has declared his intention to impose sweeping tariffs on steel and aluminum, with potentially wide-ranging implications for the global economy, the international trading system and cross-border commerce. After a suspense-filled few weeks the president released some details about his plans Thursday: a 25 per cent tariff on steel, and a 10 per cent tariff on aluminum, numbers in both cases higher than expected. One major unknown lingers: Whether Canada is on the list. While the tariffs are primarily billed as targeting China, the numbers Trump cited sound ominously similar to what had been billed as the worst-case scenario for Canada: his administration had said it was contemplating a massive global tariff on a few countries that sell dumped steel, or something around 24 per cent for the entire world. Canada is the No. 1 supplier of both steel and aluminum to the U.S. Trump technically has until next month to make a decision. But he was eager to impose the broadest possible tariffs, and itching to make an announcement. News reports claimed the administration was scrambling behind the scenes, trying to get the details finalized, with some officials urging him to put off a decision. Trump has received multiple pleas to spare Canada. The Pentagon has published a letter urging him not to target allies. During consultations, witness after witness urged the government to make a special exception for Canada. The well-connected United Steelworkers union has members in both countries—it’s even led by a Canadian, Leo Gerard, who is urging the administration to leave his home and native land alone. “Canada should just be excluded—period. We have an integrated economy. And if it gets undone, America will pay a heavy price…. In every opportunity I’ve had I’ve tried to point out to the key decision-makers that Canada is not the problem when it comes to international trade—and to do something that would sideswipe Canada would disadvantage (the U.S.).” Canada exported about $9.3 billion of aluminum to the U.S. last year, and $5.5 billion of steel. For the U.S., Canadian steel represented an important share of imports, at just over 15 per cent of overall imports. For Canada, the U.S. meant almost everything in its export picture—almost 90 per cent of Canadian steel exports went south. Several trade experts have warned that such loose use of a national-security exemption invites others to do the same, and could lead to a domino effect of reprisals. Mexico and Europe are already threatening counter-tariffs. Van Dyk Recycling Solutions installs its first MRF in Mexico

Van Dyk Recycling Solutions (VDRS), Stamford, Connecticut, says it has recently installed a sorting system in Mexico that is recovering 72 percent of the incoming municipal solid waste (MSW) it is processing. The MRF is sorting 500 tons of MSW per day, recovering organics and recyclables and creating engineered fuel, according to the supplier. The system was installed for integrated waste management company Grupo CIP, Mexico City, which operates sanitary landfills in 12 Mexican states, generates energy from waste and provides waste collection and transfer services. VDRS Mexico and Latin America Sales Manger Ricardo Orozco says because this equipment is the first of its kind in Mexico, the staff at Grupo CIP was unfamiliar with much of the technology, so it placed a lot of confidence in VDRS. He adds that VDRS invested considerable time answering the company’s questions and explaining critical information.

Page 81 of 138 Trucking Industry Facing Many Challenges

The biggest challenge facing the transportation industry is the shortage of qualified truck drivers. The Canadian Trucking Association estimates that by 2024, Canada will have a shortage of 34,000 to 48,000 drivers. Demand for drivers is expected to grow the most in Ontario, followed by B.C., and then Quebec. The trucking industry is constantly under scrutiny for our safety record on the highways with accidents being publicized in the media and television shows like Heavy Rescue 401 that focus on incidents involving commercial motor vehicles. While every accident is one too many, truck drivers remain some of the safest drivers on the road. According to provincial trucking officials, accidents involving transport trucks are uncommon. The Ontario Trucking Association points out that between 1995 and 2014, there has been a 66-per-cent decrease in fatal collisions involving transport trucks, despite a 75-per-cent jump in registries for the vehicles. At the Association, we are working hard to ensure the safety of our drivers, other motorists, pedestrians, and our roadways. Safety is our #1 priority and we are a leader in proactive safety and compliance programs. We have a dedicated Safety & Compliance team that focuses on a number of initiatives that include: • Monthly reviews from Senior • Standard Operating Procedures Management • Random Inspections • Mandatory driver requirements • Safety Observation Program • Robust driver screening • Preventative Maintenance • Classroom Training • Incident Response Team • Road Training • Accident Review Committees (ARC) • Remedial training • Trainer certification

There are also a number of measures that the Association takes with equipment and drivers to ensure the roadways are safe for everyone. Speed limiters (or governors) are one of the many safety measures taken. All company owned power equipment has a maximum speed limit of 95 km/hr. The Association has a zero tolerance cell phone policy. The use of a cell phone or any other electronic device is prohibited while a driver is operating any vehicle or equipment. Use of a cell phone or electronic device is defined as talking, texting, touching, or holding a cell phone or electronic device. In short, drivers do not operate any electronic device while the vehicle is in motion, so that the number one focus is on the road. To ensure that our staff are not driving while tired, all drivers are required to operate in compliance with HOS regulations and undergo training as part of the orientation process. The Association is also implementing an E-log system which will help facilitate the monitoring of drivers’ HOS. Association drivers always complete a pre- and post-trip inspection on all equipment prior to taking any vehicle on a public road. Drivers do not operate any equipment with a major defect, and all minor defects are booked for service and repaired prior to the next dispatch of the equipment. Drivers are instructed on proper pre-trip completion, which is another important safety measure covered during driver orientation. The Association is proud to have safety standards that consistently rank among the highest in the industry, and we always take a proactive approach by establishing safety programs that all our drivers must adhere to. At the Association, we recognize that we must all do our part to keep roadways safer for everyone.

Page 82 of 138 The Legalization of Marijuana in Canada and its Impact on Driver Safety

The legalization of marijuana in Canada is fast approaching which is causing many provinces and territories to revisit their current impaired driving laws and revise them accordingly. In Ontario, the legislation includes zero tolerance for anyone 21 years old and under, novice drivers, and all commercial drivers. If a driver is pulled over and suspected of being under the influence of marijuana, a saliva drug screening device, which will be approved in the coming months, will test the recent presence of several drugs, including THC. According to an Ontario Ministry of Transportation press release, each occurrence of impairment will have a fine and a licence suspension. For commercial drivers the penalties are as follows: Licence suspension Monetary penalty

First occurrence 3 days $250 Second occurrence 3 days $350 Third and subsequent occurrences 3 days $450 *Other penalties, such as mandatory education or treatment programs may also apply for repeat offenders. At the Association, the safety of truck drivers, other motorists, pedestrians, and roadways is our top priority. The Association has a zero-tolerance policy in regards to drugs and alcohol, and strictly adheres to all Federal and Provincial laws regarding driver safety. The federal government’s plan to push through the legalization date before there is an approved device for testing THC levels is concerning. However, the Association will continue to enforce the zero-tolerance policy and exercise safe driving best practices through this transition to ensure our roadways are safe for all motorists. Controlling Diesel Particulate Matter From On-Road Diesel Engines

Diesel engine exhaust is a complex mixture of toxic gases and particulates produced from the combustion of diesel fuel. It is classified as a Group 1 definite human carcinogen by the International Agency for Research on Cancer (IARC) [IARC, 2014]. Exposure to diesel engine exhaust causes lung cancer, and there is limited evidence that it may cause bladder cancer. Diesel engines are widely used in many different on-road applications. According to CAREX Canada, the largest industrial groups exposed to diesel engine exhaust are truck transportation (206,000 Canadians exposed), transit and ground passenger transportation (110,000 exposed) and local public administration (42,000 exposed) [CAREX Canada, 2014]. The diagram below showcases the control strategies available for diesel engine exhaust in on-road applications, including transportation, public works yards, emergency medical services stations, and fire services stations, among others. It incorporates the Hierarchy of Controls, where control strategies are ranked from most effective (elimination or substitution) to least effective (personal protective equipment). The diagram also distinguishes between proactive controls (which eliminate or reduce diesel emissions before they enter workplace air) and reactive controls (which reduce the concentration of diesel emissions already present in workplace air, or reduce the likelihood that workers will inhale the emissions). Proactive controls are generally considered to be more effective than reactive controls. An effective emissions control program utilizes multiple controls from across the Hierarchy, and includes a monitoring program to evaluate the effectiveness of the program. This resource was created in collaboration with the Public Services Health & Safety Association (PSHSA) and the Ontario Occupational Disease Action Plan (ODAP) Diesel Working Group.

Page 83 of 138 Province Funding New Program to Help Reduce Greenhouse Gas Pollution

To help fight climate change, Ontario is encouraging businesses, utilities, non-profit organizations, registered charities, conservation authorities and Indigenous organizations to develop new and innovative solutions for reducing greenhouse gas pollution. Chris Ballard, Minister of the Environment and Climate Change, was joined today by Parminder Sandhu, Green Ontario Fund board chair and Interim CEO, to announce the launch of the GreenON Challenge. This program will support the exploration and development of new projects to reduce pollution, advance the province's low-carbon economy and meet Ontario's greenhouse gas reduction targets. Projects could include, for example: • Developing buildings that use dramatically less energy than typical buildings due to energy efficient designs, including high level insulation, high-performance windows and construction materials that prevent air leaks • A row of houses that save energy by sharing it from one centralized heating source • Developing new financing mechanisms for low-carbon technologies and processes • Developing more energy efficient practices to develop products, such as switching to less carbon-intensive fuel, like biofuels, recovering heat, or changing the chemical makeup of a process • Finding transformative ways to increase the number of home energy improvements. Funded by proceeds from Ontario's carbon market, the Green Ontario Fund is making it easier for people and businesses to choose and adopt low-carbon technologies and processes that help reduce greenhouse gas pollution at home and work. Making it easier to access and adopt low-carbon technologies and processes is part of Ontario's plan to create fairness and opportunity during this period of rapid economic change. The plan includes a higher minimum wage and better working conditions, free tuition for hundreds of thousands of students, easier access to affordable child care, and free prescription drugs for everyone under 25 through the biggest expansion of medicare in a generation. Ontario is investing up to $300 million in the GreenON Challenge, beginning in 2018-19. To apply or learn more, visit GreenON.ca. Ontario-based private businesses, non-profit organizations, registered charities, conservation authorities and utilities, as well as Indigenous not-for-profit organizations, are invited to submit expressions of ideas by May 7, 2018. Selected applicants will be invited to submit a more detailed business case. To be eligible, projects must be done in Ontario, have the potential to help Ontario meet its greenhouse gas reduction goals as part of its Climate Change Action Plan, be completed within four years and not receive funding from another program funded with proceeds from the Greenhouse Gas Reduction Account. The Climate Change Action Plan and carbon market form the backbone of Ontario's strategy to cut greenhouse gas pollution to 15 per cent below 1990 levels by 2020, 37 per cent by 2030 and 80 per cent by 2050. The government will report on the plan's implementation annually and review the plan at least every five years.

Page 84 of 138 Minimizing Wildlife Conflicts In an effort to help minimize wildlife conflicts, Coquitlam is changing its garbage collection schedule effective Monday, March 12. The revised schedule splits garbage collection zones into morning and afternoon collection. Morning collection zones, which have been identified as wildlife-prone areas including Burke Mountain, Westwood Plateau, Eagle Ridge, Ranch Park and Chineside, will be targeted for the earliest pick-up. And, while not required, residents in afternoon zones will have the option to wait until 11 a.m. to set out their Garbage and Green Carts. Recycling must still be at the curbside by 7 a.m. on collection day. Reports of conflicts between wildlife and humans have been increasing in recent years. Overall, these changes will help minimize the time carts remain at the curb and speed up collection within bear-prone areas. These changes also affect recycling collection which is not administered by the City, but rather, is a service provided to Coquitlam residents by Recycle BC at no cost to the resident. The City and Recycle BC have worked together on this revised system to ensure that all curbside collection remains consistent for residents. All households that receive curbside collection from the City should have received information about the new collection zones with their utility tax notice. The information is also available at www.coquitlam.ca/trashtalk.

Page 85 of 138 Diesel Price (Retail incl. Tax) 130.0 122.8 123.6 118.7 120.0 114.7

110.0 107.3 105.7 104.9 106.1 103.1 103.9 101.3 101.3 99.0 100.0 ¢/l 90.0

80.0

70.0

60.0 7 8 7 7 17 17 18 17 17 17 17 17 17 Sep- Feb- Feb- Dec- Apr- Aug- Jul-1 Nov- Mar- May- Jan-1 Jun-1 Oct-1

150.0 Diesel Price (Retail incl. Tax)

140.0

130.0

120.0

110.0 ¢/l 100.0

90.0

80.0

70.0

60.0 Jul-13 Jul-13 Jul-14 Jul-15 Jul-17 Jul-16 Jul-16 Jul-18 Jan-13 Jan-13 Jan-14 Jan-15 Jan-17 Jan-16 Jan-16 Jan-18 Oct-13 Oct-14 Oct-15 Oct-17 Oct-16 Oct-18 Apr-13 Apr-13 Apr-14 Apr-15 Apr-17 Apr-16 Apr-16 Apr-18

Page 86 of 138 Commodity Prices 200 189

180 170 166 170 166 159 157 160 152 150

140 128 125 124 128 120

100 $/tonne 80

0 Jul-17 Jul-17 Jan-17 Jan-17 Jan-18 Jan-18 Jun-17 Jun-17 Oct-17 Sep-17 Sep-17 Feb-17 Feb-17 Dec-17 Dec-17 Apr-17 Apr-17 Aug-17 Aug-17 Nov-17 Nov-17 Mar-17 Mar-17 May-17 Commodity Prices 200

180

160

140

120

100 $/tonne 80

0 Apr- Apr- Apr- Apr- Apr- Apr- Jul-1 Jul-1 Jul-1 Jul-1 Jul-1 Jul-1 Jan-1 Jan-1 Jan-1 Jan-1 Jan-1 Jan-1 Oct-1 Oct-1 Oct-1 Oct-1 Oct-1 Oct-1

Page 87 of 138

Minutes of a Regular Meeting of the St. Marys Public Library Board

Meeting Location: St. Marys Public Library Meeting Date: February 8, 2018 Meeting Time: 6:30pm Meeting Attendance: Present: L. Hodgins, Vice Chair, J. Mustard, B. Osborne, A. Strathdee, T. Winter, M. Zurbrigg Staff Present: CEO M. Corbett, Library Services Coordinator R. Webb Regrets: Board Chair, C. Atlin, R. Quinton, B. Tuer

1. Call to order Meeting was called to order at 6:40pm by Vice Board Chair J. Mustard.

2. Approval of the agenda Motion: That the February 8th, 2018 regular meeting of the St. Marys Public Library Board agenda be approved with item 6.2 and 6.3 switched.

Moved by: L. Hodgins Seconded by: B. Osborne Result: Carried 3. Declarations of pecuniary interest None declared.

4. Welcome guests or delegations The board welcomed C. Sproat from the Adult Learning programs of Perth.

5. Consent agenda Motion: That Consent Agenda items 5.1 to 5.3. inclusive be adopted by the Board.

Moved by: L. Hodgins Seconded by: B. Osborne Result: Carried

5.1. Minutes of the January 4th, 2018 Regular Library Board meeting Motion: That the minutes of the January 4th, 2018 Regular Library Board Meeting be approved.

5.2. CEO Report Motion: The CEO Report be received. Page 88 of 138

5.3. Financial Report Motion: That the Library Financial report be approved.

6. Discussion items 6.1. Adult Learning Year in Review Adult Learning Program Coordinator C. Sproat gave a presentation to the Board detailing their yearend process and the goals they are striving to meet and those they have already met. C. Sproat distributed a detailed document to the board outlining her presentation.

6.2. Bell and Town Hall Updates—Correspondence attached The Board determined that G. Brouwer, Director of Building and Development for the Coportation of the Town of St. Marys would be invited to attend the March Regular meeting of the Board to discuss the Library building and possibilities for expansion.

Motion: That Grant Brouwer be invited to the next meeting to discuss options and possibilities for expansion.

Moved by: B. Osborne Seconded by: A. Strathdee Result: Carried

6.3. ILS Account—Correspondence attached

Motion: That the Board take the advice of the Finance department.

Moved by: L. Hodgins Seconded by: T. Winter Result: Carried

7. Friends of the Library report The AGM took place on February 3, 2018 and it was a great success. Carol Passmore was honored at the meeting as the Volunteer of the Year. A new management committee has been appointed and the new Chair of the Friends of the Library is Lorraine Miletic. The Spring Book Sale will take place on April 18, 19, 20, 21, of 2018.

8. Round table discussion The Board discussed recent memorial donation to the Library and the how best to Pageuse 89 of 138

the funds collected. It was determined that the Board would like an oral report from Staff members who attended the OLA Superconference 2018 at their regular meeting in March.

9. Date of next meeting is set on March 8th, 2018.

10. Adjournment Motion: That the February 8, 2018 regular meeting of the St. Marys Library Board be adjourned. Moved by: L. Hodgins Result: Carried

Page 90 of 138

MUNICIPAL SHARED SERVICES COMMITTEE Regular Meeting Minutes Thursday, March 15, 2018 – 1:30 p.m. City Hall Annex (Avon Room), 82 Erie Street, Stratford ON ______

M I N U T E S

Where appropriate, motions contained in the Municipal Shared Services Committee Minutes are considered recommendations to the affected municipalities.

Committee Members Present: Deputy Mayor Martin Ritsma, City of Stratford - Chair Councillor Bonnie Henderson, City of Stratford Councillor Robert Wilhelm, County of Perth Councillor Jim Aitcheson, County of Perth Councillor Helen Dowd, County of Perth Councillor Tony Winter, Town of St. Marys Mayor Al Strathdee, Town of St. Marys

Staff Present: Renato Pullia, CAO – County of Perth Betty Jo Belton, Archivist – County of Perth Linda Becker, Provincial Offences Coordinator, County of Perth Brent Kittmer, CAO/Clerk – Town of St. Marys Linda Rockwood, Director of Paramedic Services, County of Perth Michael Humble, Director of Corporate Services - City of Stratford Barb Hobson, Manager, Childcare - City of Stratford Casey Riehl, Recording Secretary – City of Stratford

Absent: Councillor Tom Clifford, City of Stratford Warden Walter McKenzie, County of Perth

1.0 CALL TO ORDER The regular meeting of the Municipal Shared Services Committee with quorum present was called to order by Committee Chair, Deputy Mayor Martin Ritsma at 1:30 p.m.

Page 91 of 138 Municipal Shared Services Committee 2 Thursday, March 15, 2018

2.0 DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None declared.

3.0 CONFIRMATION OF THE AGENDA

Motion by Councillor Wilhelm, seconded by Councillor Aitcheson THAT the Committee Agenda for March 15, 2018 be approved; Carried

4.0 ADOPTION OF THE PREVIOUS MINUTES – December 21, 2017

Motion by Councillor Aitcheson, seconded by Mayor Strathdee THAT the Municipal Shared Services Committee minutes dated December 21, 2017 be adopted as printed; Carried

5.0 BUSINESS ARISING FROM PREVIOUS MINUTES None.

6.0 SOCIAL SERVICES – 4th Quarter Update – Report dated March 15, 2018 Barb Hobson, Manager of Childcare, highlighted that the Province and Ontario Works are looking at some changes and the recent Homes for Good program. Councillor Tony Winter inquired about only one home in St. Marys. Ms. Hobson explained that this is just the first stage. Renato Pullia inquired if there was any further information available regarding enumeration of the homelessness project and what the local requirements would be and if they are requiring any assistance. Ms. Hobson explained that Social Services staff is currently working on the project.

Barb Hobson had drawings of the Britannia Street housing project on display at the meeting for members to view.

Motion by Councillor Wilhelm, seconded by Councillor Henderson THAT the Social Services update dated March 15, 2018 be accepted as circulated; Carried

7.0 STRATFORD PERTH ARCHIVES – 2017 Year End and January 2018 Activities – Report dated March 1, 2018 Betty Jo Belton – Archivist, County of Perth, updated committee members that they had 86 visitors in January and 155 in February. Councillor Henderson inquired if the Archives are seeing any increase in visitors while the Justin Bieber exhibit is at the museum. Ms. Belton reported that they have not seen any increase in people coming in to do research, but have extra phone calls and visitors who are also visiting the museum.

Page 92 of 138 Municipal Shared Services Committee 3 Thursday, March 15, 2018

Motion by Councillor Dowd, seconded by Councillor Wilhelm THAT the Stratford Perth Archives reported dated March 1, 2018 be accepted as circulated; Carried

8.0 PROVINCIAL OFFENCES ADMINISTRATION – 2017 Year End Operational Update – Report dated March 1, 2018 Linda Becker – Provincial Offences Coordinator, County of Perth, reported that charge volumes and revenue are down. Costs involved around operations are continuing to increase. They are also in the process of securing a new municipal prosecutor. There are numerous changes coming through regarding legislation, however they have not received direction from the Province on how to handle the changes moving forward.

Motion by Councillor Winter, seconded by Councillor Dowd THAT the Provincial Offences Administration report dated March 1, 2018 be accepted as circulated; Carried

9.0 EMERGENCY MEDICAL SERVICES – Report dated March 1, 2018 Linda Rockwood, Director of Paramedic Services – County of Perth, reviewed the charts contained in the report and was available for questions. She also noted that the District Stroke Council is looking at changing the window that you can transport a patient to a stroke centre for treatment. In the past, it has been changed from 3 hours to 4 hours and then to the current 6 hours. They are now looking at changing the transport window to 24 hours. Councillor Henderson inquired where the old CT scanners at the hospitals go when they are replaced. Ms. Rockwood suggested contacting the hospital directly. Mayor Strathdee inquired if the over-capacity bypass agreement is strictly within the county or does it expand further. Ms. Rockwood reported that they are working on it for within the county.

Motion by Councillor Henderson, seconded by Councillor Wilhelm THAT the Emergency Medical Services report dated March 1, 2018 be accepted as circulated; Carried

10.0 STRATFORD PERTH MUSEUM AMENDING AGREEMENT – Report (excluding attachments) dated February 12, 2018 prepared by Rob Horne (for information).

Michael Humble reported that the agreement has now been approved by the City and the County Councils. Renato Pullia added that the agreement is now with the lawyers to finalize.

Motion by Councillor Aitcheson, seconded by Councillor Wilhelm THAT the Stratford Perth Museum Amending Agreement dated March 1, 2018 be accepted as circulated; Carried

Page 93 of 138 Municipal Shared Services Committee 4 Thursday, March 15, 2018

11.0 NEW BUSINESS: None.

12.0 NEXT MEETING DATE: Thursday, June 21, 2018 at 1:30 p.m., County of Perth

13.0 ADJOURNMENT

Motion by Councillor Dowd, seconded by Councillor Henderson THAT the meeting adjourn. Carried

Time: 1:51 p.m.

Page 94 of 138 PERTH DISTRICT HEALTH UNIT BOARD

February 21, 2018

The Board of Health of the Perth District Health Unit met on the above date at 10:05 am at the Spruce Lodge, Conference Room #1.

Members present: Teresa Barresi; Helen Dowd; Walter McKenzie; Anna Michener; Bill Osborne; Paul Robinson; Kathy Vassilakos and Bob Wilhelm

Member regrets: Bonnie Henderson

Staff present: Dr. Miriam Klassen, Medical Officer of Health; Julie Pauli, Business Administrator; Donna Taylor, Director of Health Protection and Irene Louwagie (Recorder)

Staff regrets: Tracy Allan-Koester, Director of Community Health;

Teresa Barresi, Chair presiding.

Agenda Approval Moved by: Walter McKenzie Seconded by: Bob Wilhelm

That the agenda for today’s meeting be adopted as amended. Carried.

Pecuniary Interest There were no disclosures of pecuniary interest.

Adoption of Minutes Moved by: Helen Dowd Seconded by: Kathy Vassilakos

That the minutes of the previous meeting dated January 17, 2018 be adopted as presented. Carried.

Business Arising a. Amalgamation Steering Group Update Dr. Miriam Klassen, Medical Officer of Health presented minutes from the Amalgamation Steering Group dated December 21, 2017.

New Business a. Emergency Response Preparedness Report and Board Training Dale Lyttle, Senior Public Health Inspector presented the Emergency Response Preparedness Report and Board Training. b. Report of the Finance & Personnel Committee dated February 21, 2018

Moved by: Bob Wilhelm Seconded by: Kathy Vassilakos

That the report from the Finance & Personnel Committee dated February 21, 2018 be adopted, including the following modifications to the original 2018 budget:

Page 95 of 138 Perth District Health Unit Board - 2 - February 21, 2018

Increase to base budget...... $202,326 One-time funding requests ...... $122,985 Increase 100% Provincial Budget Related by ...... $ 15,024 Carried. c. 2018 Annual Conference d. Board Policy 4-140 and Procedure 4-150 Workplace Harassment e. Board Policy 4-200 Bad Weather Days f. Board Policy 4-210 Working from Home g. Board Policy 4-220 Leaves of Absence – Approval

Moved by: Helen Dowd Seconded by: Anna Michener

That the Board approve the following Board Policies and Procedures: Board Policy 4-140 Workplace Harassment (as presented) Board Procedure 4-150 Workplace Harassment (as amended) Board Policy 4-200 Bad Weather Days (as amended) Board Policy 4-210 Working from Home (as amended) Board Policy 4-220 Leaves of Absence – Approval (as presented) Carried.

Business Administrator Report a. Account Transactions – December 29-31, 2017; January 2018 Julie Pauli, Business Administrator presented the accounts for the period ending December 29-31, 2017 and January 2018.

Moved by: Helen Dowd Seconded by: Paul Robinson

That the accounts totaling $222,004.02 for December 29-31, 2017 and $635,788.81 for January 2018 be adopted as presented. Carried. b. Financial Report – January 31, 2018 Julie Pauli, Business Administrator presented the financial report for the period ending January 31, 2018.

Moved by: Walter McKenzie Seconded by: Kathy Vassilakos

That the Financial Report for January 31, 2018 be adopted as presented. Carried. c. Legal Counsel

Moved by: Helen Dowd Seconded by: Bob Wilhelm

That the Board approve seeking external legal advice from a law firm outside of Skinner, Dunphy, Bantle & Burdett for purposes of the Smoke-Free Ontario reviews. Carried.

Page 96 of 138 Perth District Health Unit Board - 3 - February 21, 2018

MOH Report Dr. Miriam Klassen, Medical Officer of Health presented a written report for February 21, 2018 which included advocating for public health; preparing for possible health system changes; continuing to strengthen focus on social determinants of health and health equity and staff updates.

Staff Updates: . a temporary full-time Student Public Health Inspector was hired effective January 5 – April 27, 2018 . Communications Manager became a job share effective February 5, 2018

Moved by: Kathy Vassilakos Seconded by: Helen Dowd

That the Board receive the February 21, 2018 Medical Officer of Health report. Carried.

Correspondence a. Northwestern re Roadmap for Change The Board requested further information on the PDHU perspective. b. Middlesex-London re Nutritious Food Basket c. alPHa re “The Hidden Epidemic: The Opioid Overdose Emergency in Fraser Health”

Moved by: Walter McKenzie Seconded by: Paul Robinson

That the Board receive correspondence items b and c for information purposes. Carried.

Next Meeting The next regular meeting of the Perth District Health Unit Board will be held on Wednesday, March 21, 2018 at 9:30 am in the Multi A.

Adjournment Moved by: Kathy Vassilakos Seconded by: Bob Wilhelm

That we now adjourn. Carried.

Meeting adjourned at 11:10 am.

Public Announcements . Women’s Night on April 7, 2018 (Helen Dowd)

Respectfully submitted,

Teresa Barresi, Chair

Page 97 of 138 Page 98 of 138 Page 99 of 138 Page 100 of 138 Page 101 of 138

Minutes Accessibility Advisory Committee Special Meeting

March 6, 2018 1:00pm Council Chambers, Town Hall

Members Present: Acting Chair Janet Thompson Shirley Croff Councillor Lynn Hainer Members Absent: Chair Nichole Everitt Donna Kurchak Shirley Croff Staff Present: Ray Cousineau, Facilities Supervisor

Staff Absent: Jenna McCartney, Staff Liaison

1. CALL TO ORDER

Acting Chair J. Thompson called the meeting to order at 1:10pm.

2. DECLARATION OF PECUNIARY INTEREST

None declared.

3. AMENDMENTS AND APPROVAL OF AGENDA

Moved By Councillor Lynn Hainer Seconded By Shirley Croff

THAT the March 6, 2018 special Accessibility Advisory Committee meeting agenda be approved.

Carried

4. DELEGATIONS

None.

5. ACCEPTANCE OF MINUTES

Accessibilty Advisory Committee - March 6, 2018 1

Page 102 of 138

None.

6. REPORTS

6.1 DEV 10-2018 PRC Guest Service Desk Rebuild

Ray Cousineau, Facilities Supervisor, spoke to DEV 10-2018 PRC Guest Service Desk Rebuild and responded to questions from the Committee.

The Committee suggested that the corners of the desk be rounded and not square as a safety precaution.

That Committee suggested that drawers would be preferred over doors for the cabinetry.

Moved By Councillor Lynn Hainer Seconded By Shirley Croff

THAT the Accessibility Advisory Committee approve the design as presented.

Carried

7. OTHER BUSINESS

The Committee received a brief update of the timeline for the Cadzow Park Pavilion project.

8. UPCOMING MEETINGS

Meeting for the Cadzow Park Pavilion / Performing Arts Stage will be set in the near future.

9. ADJOURNMENT

Moved By Councillor Lynn Hainer Seconded By Shirley Croff

THAT the March 5, 2018 special meeting of the Accessibility Advisory Committee meeting be adjourned at 1:50pm.

Carried

______Chair Everitt

Accessibilty Advisory Committee - March 6, 2018 2

Page 103 of 138

Minutes Accessibility Advisory Committee Special Meeting

March 13, 2018 1:00pm Council Chambers, Town Hall

Members Present: Chair Nichole Everitt Janet Thompson Councillor Lynn Hainer Members Absent: Shirley Croff Donna Kurchak Staff Present: Jenna McCartney, Staff Liaison Ray Cousineau, Facilities Supervisor Jason Silcox, Building Inspector 1. CALL TO ORDER

Chair Everitt called the meeting to order at 1:01pm.

2. DECLARATION OF PECUNIARY INTEREST

None declared.

3. AMENDMENTS AND APPROVAL OF AGENDA

Moved By Janet Thompson Seconded By Councillor Lynn Hainer

THAT the March 13, 2018 Accessibility Advisory Committee meeting agenda be approved.

Carried

4. REPORTS

4.1 DEV 11-2018 Cadzow Pavilion and Performing Arts Stage

Ray Cousineau spoke to DEV 11-2018 report and responded to questions from the Committee.

Accessibility Advisory Committee - March 13, 2018 1

Page 104 of 138

R. Cousineau stated that the Town is working with the vendor to determine exact placement of the pavilion. It was stated that the universal washroom door will be placed on the exterior wall rather than opening into the pavilion.

Jason Silcox confirmed that the amenities provided within the washroom at the pavilion will meet the legislated requirements of the Ontario Building Code with respect to a universal washroom.

R. Cousineau provided the timeline for the project and stated that the final task will involve landscaping of the park to ensure that drainage issues are addressed and that barrier-free paths of travel will connect each amenity.

Moved By Councillor Lynn Hainer Seconded By Janet Thompson

THAT DEV 11-2018 Cadzow Pavilion and Performing Arts Stage be received; and,

THAT the Accessibility Advisory Committee recommend to Council that Council approve the design as presented including the placement of the universal washroom and the accessible seating cutouts in level one of the seating area.

Carried

5. ADJOURNMENT

Moved By Janet Thompson Seconded By Councillor Lynn Hainer

THAT the March 13, 2017 Accessibility Advisory Committee meeting be adjourned at 1:41pm.

Carried

______Chair Everitt

Accessibility Advisory Committee - March 13, 2018 2

Page 105 of 138

St. Marys Business Improvement Area (BIA) Board Meeting Minutes

Date: Thursday, February 15, 2018 Location: Town Hall, council chambers, 2rd floor, 175 Queen Street East, St. Marys, ON Time: 6:30 p.m.

Board members in attendance: Julie Docker-Johnson, Sue Griffiths, Cindy Taylor, Cathie Szmon

Absent: Carey Pope

BIA Staff in Attendance: Esther DeYoung, Administrative Assistant

General Members in Attendance: Bruce Barnes, Maggie Richardson, Chantal Lynch

Staff in Attendance: Kelly Deeks, Economic Development Manager

Agenda Items 1.0 Call to order and confirmation of Quorum

Called to order at 6:34pm 2.0 Declarations of Pecuniary / Conflict of Interest 3.0 Additions to the Agenda (to be added in Section 10.0 Other Business) 4.0 Approval of Agenda

Motion: Cathie Second: Cindy

CARRIED

5.0 Approval of Meeting Minutes from January 8, 2018 BIA Board Meeting (attached)

Attendance corrected- Bruce Barnes and Mary and Casey Van Den Berg were not at the January 2018 meeting. Larry O’Hearn, Robby Smink and John Stevens were at the meeting.

MOTION: That the meeting minutes from the January 8, 2018 BIA Board Meeting be approved with amendments for attendance.

Motion: Cathie Second: Sue CARRIED

Page 106 of 138

6.0 Delegations

None

7.0 New Business

7.1. Introduction of new BIA Administrative Assistant Esther DeYoung introduced herself and briefly outlined her background.

7.2. THAT Cathie Szmon be named new treasurer of the board Since Cathie is proposed to be the new treasurer of the board, she will need access to the banking information. MOTION: That Cathie Szmon be named the new board treasurer and past board member Andrew Hodges removed from the bank signing authority and Cathie Szmon added. Motion: Cindy Second: Sue CARRIED

8.0 Correspondence An email update from beautification committee member Jane Graham was received. The committee outlined plans to place flowers on the Victoria and Wellington Street bridges.

9.0 Project Updates & Committee Reports

9.1 Treasurer’s Report/2018 Working budget  We are waiting for the 4th instalment from 2017 from the Town. It is adjusted to account for vacant stores.  Trisha McKibbin is finalizing the Strategic Plan prepared at December 2017’s BIA meeting.  The board discussed a number of potential projects including associate memberships and plaques to recognize businesses when they open and when they reach 5 years in business.  The amount for the Ambassador Appreciation is a bit high as the BIA is putting on two recognition events this year. The amount for the Administrative Assistant is higher this year as we did not have the position for the whole of 2017 and we do for 2018.  A few relationships with the Town were discussed. Kelly Deeks informed the board she will find out if the Town will participate in Doors Open this year. She also noted a Heritage Festival sponsorship package will be created. The BIA is hoping to work with the town on a public art project. Chantal Lynch inquired about minimum wage training and Kelly noted she may organize a training session.  Discussion ensued on the importance of adding winter lights on side streets. Chantal Lynch suggested the winter lights line should be amended to include

Page 107 of 138

maintenance cost. It was agreed that this is a capital item and will be moved to the Unused Money area.

MOTION: To approve the working budget in principle with percentages to take to the AGM in order for the membership to vote to pass the 2018 budget Motion: Cathie Second: Sue CARRIED

MOTION: For the BIA to become members of the Stratford Tourism Alliance with a cost of $175. Motion: Cathie Second: Cindy CARRIED

MOTION: To submit an ad in the Stratford Tourism Alliance’s shopping guide if still possible at a cost of approximately $450. Motion: Cathie Second: Sue CARRIED

9.2 Ambassador Appreciation Evening Cathie reached out to restaurants and eateries to cater the evening. Jennies replied and will cater the AGM at a cost of $10 per person.

9.3 Annual General Meeting Cathie reached out to restaurants and eateries to host the AGM. Jennies, Stonetown Coffee Company and O’Leary’s Creamery replied.

MOTION: To hold AGM at Stonetown Coffee Company pending further details

Motion: Cathie Second: Cindy

CARRIED

MOTION: To extend the meeting past 8pm.

Motion: Cathie Second: Sue CARRIED

Page 108 of 138

Potential AGM Agenda: 1) Highlights 2) 2017 Year in Review 3) 2018 budget 4) Question and Answer 5) Committee sign ups

9.4 Constitution Updates

No update

10.0 Other Business

None

11.0 Agenda Items for Future Meetings & Date of Next Board Meeting

Next meeting: March 5, 2018- AGM, 6pm -Jeff Wolfe, Engineering Specialist for the Town, to discuss construction on Wellington Street from Queen St to Park St. during summer 2018. He will be invited to April’s meeting. -Jed Kelly, Public Works Manager, to speak about parking for the Christmas parade. He will be invited to May’s meeting. 12.0 Adjournment – 8:07 p.m.

Motion: Sue Second: Cathie Meeting adjourned

2018 BIA Board Meeting Dates January 8 February 15 March 5 April 9 May 14 June 11 July 9 August 13

September 10 October 8 November 12 December 10

BIA Board: Julie Docker-Johnson (Chair), Sue Griffiths, Councillor Carey Pope, Cathie Szmon (Treasuer), Cindy Taylor

BIA Staff: Esther DeYoung Town of St. Marys Staff: Kelly Deeks (Economic Development Manager) For Information: Brent Kittmer (CAO/Clerk)

Page 109 of 138

Canadian Baseball Hall of Fame & Museum

P.O. Box 1838 (140 Queen St. E.) St. Marys, Ontario, Canada, N4X 1C2

T: 519-284-1838 Toll Free: 1-877-250-BALL F: 519-284-1234 Email: [email protected]

Web: www.baseballhalloffame.ca MISSION: By honouring, preserving, fostering and sharing Canada’s living history of baseball, we teach life lessons exemplified by the game

MINUTES CBHFM Board of Directors Meeting – 7:00am, Friday, February 23, 2018 Offices of Waghorn Stephens: 21 Wellington St. N., St. Marys, ON

Present: Adam Stephens, (Chair), Tammy Adkin, Jordan Schofield, Tony Little, Bob Stephens, Jeremy Diamond, Julie Docker-Johnson, Harry Gundy

Ex-Officio: Lynn Hainer (Council Rep)

Staff: Scott Crawford, Director of Operations, Jocelyne Gall, Finance & Administration Coordinator

Regrets/Absences: Mike King, Mike Wilner, Liam Scott, Jody Hamade, Al Strathdee

Call to Order: Adam Stephens called the meeting to order

Declaration of any conflict of interest:

 None

Additions to Agenda:

 None

Approval of Agenda:

Moved by Julie Docker-Johnson; Seconded by Bob Stephens: THAT the CBHFM Board of Directors approves the agenda as circulated by email and distributed before this meeting February 23, 2018. Carried.

Approval of Minutes from January 26, 2018:

Moved by Tammy Adkin; Seconded by Julie Docker-Johnson: THAT the CBHFM Board of Directors approves the minutes of the board meeting that was held on

Page 110 of 138 January 26, 2018 as circulated by email and distributed before the meeting. Carried.

Business arising from the minutes of January 26, 2018:

None

New Business: a. Workplace Harassment Policy - Tony presented the updated version of the policy. After discussion, the document has been tabled until the March meeting, pending further amendments.

Committee Reports: a. Management

● Adam gave an update on the Operating Agreement with the Town. All other agreements with the Town would stand as is. If approved by council, the Operating Agreementwould be in effect for 2018 season b. Finance:

 Jordan reported that the 2017 audit process is underway and on track for the May AGM  The CRA is satisfied with the responses given for the compliance audit and provided some feedback to improve our charity return going forward  Jordan provided an update on the Capital Campaign project. Sufficient cash on hand for project. Should there be a surplus, upgrades to the exhibitions and/or structural changes to the existing museum will be considered.  The GIC’s do not mature until 2020; Jordan is looking into the penalty to cash them early c. Resource Development

 Jeremy and Scott have created a prospect list made up of the following: o Personal contacts/networks o Past supporters of $10,000+ o Alumni  Targeted emails and a letter have been sent out to the people on the list d. Outreach

 The CBHFM Instagram account has been revived e. Nominating

 Please let Adam know if you are available to help reach out to potential board members across Canada

Page 111 of 138 f. Governance

 No report

g. Museum Renovations

 The floor has been poured and the hole has been knocked into the existing building; the project remains on track for substantial completion by March 31  Both the Museum Assistance Program and Canada Cultural Spaces grants are being reviewed  The environmental assessment found asbestos and mold upstairs but a stoppage of work is not required. However, these items will have to be taken care of properly prior to project with BaAM being completed.

Operations Report

a. Events/Induction - Induction: o Jeremy has been in discussions with Kevin Kennedy of Pitch Talks to join forces for the Thursday night event. It will be a co-branded event and will feature a one- hour VIP experience (Ticket cost of $125-150) with the Inductees who will also take part in the first hour of the Pitch Talks program. Pitch Talks will cover the costs and take a cut in the ticket sales. The event will take place at The Rec Room in Toronto. Jeremy will also be in touch with Left Field Brewery about sponsorship. o The golf tournament brochure has been sent to past participants and registrations are beginning to come in o The 2018 Induction media conference call with Pedro Martinez, Lloyd Moseby and Bill Humber was well-received and garnered a lot of media attention

b. Site Updates - The job posting has gone out for the summer student position at the site

c. Museum Updates - Scott will be attending the IBL 100th anniversary celebration - Media report: - An average of 463 connect with the Hall online every day with Twitter having the most hits, followed by Facebook and then the website

d. Baseball News - No report

New Business 3

Page 112 of 138

- None

In Camera

- None

Motion to Terminate – Julie Docker-Johnson at 8:00 am

Next CBHFM Board Meeting dates: Temporary meeting location: Waghorn Stephens office: 21 Wellington St. N., St Marys. at 7am March 23, April 27, May 25, June 22, July 27, August 24, September 28, October 26, November 23, December 28

Page 113 of 138

MINUTES Community Policing Advisory Committee March 21, 2018 9:00am Council Chambers, Town Hall

Committee Members Present: Peter McAsh Mayor Strathdee Fred Stam Councillor Don Van Galen Committee Member Regrets: John McGarry OPP Present: Detachment Commander Rob Scott Staff Present: Brent Kittmer, Board Secretary

1. CALL TO ORDER Chair Van Galen called the meeting to order at 9:00am. 2. DECLARATION OF PECUNIARY INTEREST None declared. 3. ADDITIONS TO THE AGENDA

Moved By F. Stam Seconded By P. McAsh THAT the agenda for the March 21, 2018 Community Policing Advisory Committee meeting be accepted as presented CARRIED 4. ADOPTION OF MINUTES FROM PREVIOUS MEETING Moved By P. McAsh Seconded By F. Stam THAT the minutes of the February 21, 2018 Community Policing Advisory Committee be approved and signed by the Chair and Secretary. Community Policing Advisory Committee - March 21, 2018 1 Page 114 of 138

CARRIED 5. BUSINESS ARISING FROM MINUTES 5.1 Block Parent Program Brent Kittmer reported that staff are in the process of collecting further information in regards to a Block Parent program for St. Marys. A full report will be provided at a future meeting. 6. DELEGATIONS None received. 7. REPORTS 7.1 POLICE MONTHLY STATISTICS (February 2018) Detachment Commander Scott presented the monthly report. Commander Scott noted that the Police Auxiliary will be hosting a food drive at the St. Marys Independent on March 31, 2018 from 10:00 am to noon. In response to Mayor Strathdee, Detachment Commander Scott advised the committee that there has been no instructions provided by the government in relation to cannabis legalization. The OPP continue to prepare and train officers to add capacity for drug use recognition and enforcement. Moved By F. Stam Seconded By P. McAsh THAT the February 2018 OPP Monthly report be received for information. CARRIED 7.2 FALSE ALARM REPORT (February 2018)

Moved By P. McAsh Seconded By F. Stam THAT the February 2018 False Alarm Report be received for information CARRIED 8. CORRESPONDENCE None received. 9. OTHER BUSINESS Community Policing Advisory Committee - March 21, 2018 2 Page 115 of 138

None. 10. UPCOMING MEETINGS Chair Van Galen noted the upcoming meetings as listed on the agenda. 11. ADJOURNMENT Moved By Mayor Strathdee Seconded By F. Stam THAT the March 21, 2018 meeting of the Community Policing Advisory Committee be adjourned at 9:35am. CARRIED

______Chair Don Van Galen

______Brent Kittmer, CAO / Clerk, Board Secretary

Community Policing Advisory Committee - March 21, 2018 3 Page 116 of 138

Minutes

Economic Development Advisory Committee

Regular Meeting

March 28, 2018 7:30a.m. Council Chambers, Town Hall

Members Present: Andrew Atlin, Chair Matt Staffen Tammy Adkin Cathy Forster Deb Hotchkiss Council Present: Mayor Strathdee Councillor Pope Staff Present: Kelly Deeks-Johnson 1. CALL TO ORDER

The Chair called the meeting to order at 7:35 a.m.

2. DECLARATION OF PECUNIARY INTEREST

None.

K. Deeks-Johnson informed the group of a new form required for expressions of pecuniary interest. The form will be circulated to the group.

3. AMENDMENTS AND APPROVAL OF AGENDA

Deb Hotchkiss requested to add a discussion about the Flats. And Mayor Strathdee will give an update on progress with fibre. These will be added under OTHER BUSINESS 8.2 & 8.3.

Moved By Cathy Forster Seconded By Councillor Pope

THAT the March 28, 2018 EDAC agenda be accepted as amended.

EDAC - March 28, 2018 1

Page 117 of 138

CARRIED

4. DELEGATIONS

None.

5. ACCEPTANCE OF MINUTES

Moved By Councillor Pope Seconded By Tammy Adkin

THAT the February 20, 2018 EDAC minutes be approved and signed by the Chair.

CARRIED

6. BUSINESS ARISING FROM MINUTES

Deb Hotchkiss provided an update on the high school job fair at North Western in reference to our work on the Perth 4 Youth initiative. Kelly Deeks-Johnson also noted some ideas for engagement over the next year.

7. NEW BUSINESS

7.1 Building Permit Report 2017

The Committee discussed the report outlining number of permits issued for various projects. The Committee suggested hosting a roundtable for long term planning and community development.

The revised Official Plan is going to a public meeting on April 12 at 2:30 p.m. & 6:30 p.m.

7.2 Public Art Project

Councillor Pope informed the group that the BIA has budgeted $10,000 for a mural project. Three spaces have been selected as options, a Committee of Council will be formed and they will decide.

7.3 Up-coming Events

April 9th - St. Marys Golf Course, business networking breakfast

June 13th business networking event in the tent at Baseball Hall of Fame

Up-coming job fairs - partnership with Perth County to promote Opportunity Lives Here.

8. OTHER BUSINESS

EDAC - March 28, 2018 2

Page 118 of 138

8.1 Expression of Interest in 500 James St. S.

Deb Hotchkiss and Kelly Deeks-Johnson received notice that a company is currently pursuing the property.

8.2 The Flats

The community is interested in the future of the park and its usage. Mayor Strathdee noted that Council and Town staff have added some events to the park over the next year. It was noted that this could be a topic for the roundtable and that Upper Thames needs to be engaged in these conversations.

8.3 Fibre

The Town is working on selling a portion of land by the dog park to Quadro Communications for fibre connections. The service will run through Glass Street with a 5 year plan to bring it in to downtown.

9. UPCOMING MEETINGS

Proposed meeting date is Wednesday, April 25 at 7:30 a.m.

Director of Public Works, Jed Kelly will attend the next meeting as a delegation to discuss Fibre.

10. ADJOURNMENT

Moved By Tammy Adkin

THAT this meeting of EDAC be adjourned at 9:07 a.m.

CARRIED

______Chair Atlin

EDAC - March 28, 2018 3

Page 119 of 138

MINUTES

Heritage St. Marys

February 10, 2018 10:30am St. Marys Museum 177 Church Street South

Members Present: Carey Pope Janis Fread Stephen Habermehl Paul King Mary Smith Michelle Stemmler Council Regrets: Al Strathdee Member Regrets: Larry Pfaff Sherri Gropp Staff Present: Trisha McKibbin, Director of Corporate Services / Deputy Clerk

1. CALL TO ORDER

Vice Chair Stephen Habermehl called the meeting to order at 9 a.m.

2. DECLARATION OF PECUNIARY INTEREST

None Declared

3. AMENDMENTS AND APPROVAL OF AGENDA

Moved By Michelle Stemmler Seconded By Janis Fread

THAT the February 10, 2018 Heritage Committee agenda be approved.

CARRIED

4. DELEGATIONS

None

Page 120 of 138

5. CORRESPONDENCE

5.1 Notice of Public Meeting Concerning Proposed Zoning By-Law Amendment for Wildwood Homes, 121 Ontario Street South.

To be discussed further under agenda item 8.5.1

5.2 Letter to Mayor Al Strathdee from Larry Pfaff re: staffing level at the St. Marys Museum.

There was consensus by committee members that the operations of the Museum require sufficient staff to maintain level of service. If a formal request regarding staffing is made to council at a future time, the Heritage Committee will support measures that maintain or enhance the Museum/Archives ability to operate as an effective resource.

6. AMENDMENT AND ACCEPTANCE OF MINUTES

Moved By Mary Smith Seconded By Janis Fread

THAT the January 13, 2018 Heritage Committee meeting minutes be accepted.

CARRIED

7. BUSINESS ARISING FROM MINUTES

Dealt with in subsequent agenda items.

8. REGULAR BUSINESS

8.1 Heritage Conservation District Update

8.1.1 Meeting update

A Heritage Permit was approved for the back windows at 115 Queen Street East. The application for a permit for redesign for Tim Horton’s exterior was discussed and referred back to the applicant to consider better conformity with the guidelines of the HCD.

8.1.2 Heritage Property Tax Relief

The deadline to submit applications for a 2017 tax rebate is February 28, 2018.

8.1.3 Infill

Page 121 of 138

The Director of Building & Development had made a presentation at the December 2018 meeting regarding consistent guidelines for infill along streetscapes in the Heritage District or closely adjacent to them. The two committees – HCDAC and Heritage St. Marys – were asked to give the matter some consideration to help future developers who are encouraged to build close to downtown. A joint meeting of the two committees to reach some consensus concerning these guidelines will be held in March.

8.2 Municipal Register, Part 1 - Designations/designated property matters

8.2.1 VIA Station

The contractors are ready to begin work on the ticket office. Exhibits in the Station Gallery are planned for the rest of 2018.

8.2.2 Junction Station

Nothing to report

8.2.3 McDonald House

Nothing to report

8.2.4 Andrews Jeweller

Nothing to report

8.2.5 Public Library

Pre-authorized capital work on window replacement will begin as soon as possible.

8.2.6 Old Water Tower

Pre-authorized capital work will begin as soon as possible.

8.2.7 Pumphouse

The Heritage Committee is following the process of work to upgrade this water treatment facility.

8.2.8 Emily Street

Draft designation statements are prepared. A site visit will be arranged.

8.2.9 146 Wellington Street North

Preliminary steps are being taken to consider this property for Part IV heritage designation.

Page 122 of 138

8.3 Municipal Register, Part 2 - List of Significant properties

8.3.1 Status of this Project

The revised list was presented to Council and passed at the January meeting. The list is now in effect. Property owners on the list will be informed by letter of this recognition.

8.4 Heritage Grant Applications

8.4.1 156 Queen Street E (Dunny’s)

Dunny’s Source for Sports, 156 Queen Street East, submitted an application for a Heritage Grant to assist with replacement of upper storey windows. The application showed that great care is being taken to retain the size of the existing sash and the 2/3-1/3 split of the portion of the windows that will open. Although these windows will be vinyl, the upper level of the three-window grouping that features decorative blocks of coloured glass will be preserved with wood trim – damaged portions of this wood will be made good. This proposal will be considered at the meeting of the HCDAC on Monday, February 12.

Moved By Michelle Stemmler Seconded By Paul King

THAT the St. Marys Heritage Committee, subject to review by the HCDAC, recommends approval of the Heritage Grant application to assist with repairs and replacement of second-storey windows at 156 Queen Street East, Dunny’s Source for Sports.

CARRIED

8.5 Properties of interest or at risk (not necessarily designated)

8.5.1 West Ward School

The notice of a public meeting concerning development on this property had been noted under correspondence.

The public meeting on February 27 concerns an application for a Zoning By-law amendment so that attainably-priced residential units can be developed on the property. In a report by Mark Stone, Planner, dated January 31, 2018 with respect to the application it states: “Although no comments have been received as of yet, the

Page 123 of 138

[Heritage] Committee is scheduled to meet on February 10, 2018 and any comments will be forwarded to staff.”

There was consensus by the committee members that Heritage St. Marys submit a comment to the Planner suggesting that his final report should contain reference to PPS 2014 Section 2.6, and that the protection of built heritage resources and cultural heritage landscapes and consideration of adjacent cultural heritage resources should be part of the planning report.

8.5.2 North Ward School site

There has been no significant change in the status of this proposed development project since the report presented at the January Heritage Committee meeting. The planner’s report is unlikely to come to Council before March.

8.5.3 Repairs to Flood Wall

Preliminary studies have been carried out and work on this project will begin when weather permits.

8.6 CHO Report

Paul reported on planning for the upcoming CHO conferences in 2018, 2019 and 2020 (the site still to be chosen.)

8.7 Homeowner/Property owner letters

Paul has written letters to five property owners suggested by committee members at previous meetings. He will write to the new owners of Lionvale once there is a local postal address. He will also write to the new owner of 149 Wellington Street North, the cottage restored by Jack and Nicole Taylor.

8.8 Sign Bylaw

A staff report incorporating suggestions for an updated sign bylaw will be presented to Council in March.

Page 124 of 138

8.9 Cultural Planning: Strategic Plan

Reference to the relevant components of the strategic plan must be referred to for all major proposed projects across all town departments.

9. Council Report

The next budget meeting will be February 27 – the same date as the public meeting re 121 Ontario Street South. The budget should pass in March.

10. OTHER BUSINESS

10.1 Heritage Fair - February 23, 2018 - Heritage Awards

Larry Pfaff will present Heritage Awards to the three private homes that participated in Doors Open, September 30, 2017: 109 Wellington Street North, 51 Church Street South and 47 Wellington Street South. Committee members who would like to volunteer at this event should contact Amy Cubberley or Bethany Kearsley at the Museum.

10.2 Photography Seminar - February 15, 2018

This seminar on the development of outdoor photography, scheduled for February 15, 2018, is full.

10.3 OnLand web portal - Ontario Land Registry Access

A letter from Bert Duclos, Heritage Outreach Consultant, announces that Service Ontario and Teranet are making Ontario Land Registry Records available to heritage property researchers. While some topics are still under development, access to Historical Book data is now available and will be of great benefit to heritage property researchers.

10.4 Inquiry regarding Part IV Designation - 146 Wellington Street N

10.5 Cadzow Splash pad survey

Committee members were reminded to fill out the survey regarding options for the new splash pad to be installed in Cadzow Park this summer.

11. UPCOMING MEETINGS

March 10, 2018, 9 a.m., at the St. Marys Museum.

12. ADJOURNMENT

Moved By Janis Fread

THAT this meeting of the Heritage Committee adjourn at 10:20am.

Page 125 of 138

CARRIED

______

Larry Pfaff, Chair

Page 126 of 138 Meeting Minutes St. Marys Museum Board Location: St. Marys Museum Date: Wednesday, March 14, 2018 at 7:00pm Committee members in attendance: Brian Busby, Chet Greason, Doug Fread, Katherine Moffat, Councilor Tony Winter. Regrets: Krissy Nickle Also in attendance: Amy Cubberley, Staff Liaison 1.0 Welcome and Call to Order Chet Greason called the meeting to order at 7:00 p.m. 2.0 Declaration of Pecuniary Interest The agenda had been circulated to members. Following review, no member had a disclosure of pecuniary interest. 3.0 Correspondence a. 2018/2019 CMOG requirements b. Response to the Board’s letter to the MPP regarding CMOG increase 4.0 Approval of agenda Moved by: Doug Fread Seconded by: Brian Busby That the Museum Board approve the agenda as amended to include item 6a, Museum Staffing. CARRIED 5.0 Approval of minutes The minutes of the February 21, 2018 meeting had been circulated. Moved by: Tony Winter Seconded by: Doug Fread That the Board amend section 6a of the February 21, 2018 minutes to remove comment. CARRIED

Moved by: Doug Fread Seconded by: Brian Busby That the Board approve the minutes of February 21, 2018 as amended. CARRIED

6.0 Old Business a. Museum Staffing

Page 127 of 138 Moved by: Doug Fread Seconded by: Katherine Moffat That the St. Marys Museum Board recommends to Council that the staffing level at the Museum be increased to 2.0 FTE in the 2019 budget. CARRIED

7.0 New Business a. Artifact Deaccessioning Moved by: Brian Busby Seconded by: Doug Fread That the Board approve the deaccessioning of artifact 973.72.5, picture frame. CARRIED

b. Exhibition Policy: Reviewed by the Board with several amendments to be made.

c. Research Policy Moved by: Brian Busby Seconded by: Katherine Moffat That the Board approve the updated St. Marys Museum Research Policy. CARRIED

d. Council Report: Verbal report given by Councilor Winter.

e. Museum Report: Attached to Minutes as Appendix 1.

8.0 Next meeting Wednesday, April 11, 2018 at 7:00pm 9.0 Adjournment Moved by: Brian Busby That the Board adjourns this meeting. CARRIED Chet Greason adjourned the meeting at 8:13 pm.

______Chet Greason, Vice-Chair St. Marys Museum Board Appendix 1 Monthly Museum Report for February 2018 Highlights for Previous Months Programming/Outreach  Planned and promoted successful photography seminar and Heritage Fair

Page 128 of 138  Outreach programming took place at Kingsway Lodge on February 13.  Met with Stonetown Grans regarding an upcoming partnership fundraising event. Collections Management  Volunteers are working to arrange, describe and create a finding aid for a large donation consisting of 8+ boxes  YCW intern has accessioned over 400 artifacts in January and February Research/Exhibits  Research has begun for the newspaper exhibit, opening in June Administrative  Volunteers logged 133 hours in February  Submitted two more summer grant applications (Canada Summer Jobs and Summer Experience Program)  Submitted a grant application to the Stratford Perth Community Foundation  Historic flood photo posted on Facebook received 4,957 views, 333 reactions, and 60 shares Scheduled Highlights for Upcoming Month  Lesser Known Character March 15 sold out, second date on March 21 is now full as well  Staff attending the Ontario Museum Association Inclusive Museum Leadership Symposium Outstanding Projects  Working with Human Resources to recruit seasonal Museum Assistants

Page 129 of 138

Planning Advisory Committee Monday, March 19, 2018

A meeting of the St. Marys Planning Advisory Committee was held on Monday, March 19, 2018, in the Boardroom, Municipal Operations Centre, 408 James Street South, St. Marys, Ontario at 6:00 pm to discuss the following. 1.0 Call to order 2.0 Declaration of Pecuniary Interest 3.0 Approval of Minutes

Regular Meeting of February 5, 2018

Motion: Second: 4.0 Question Period: Official Plan Review 5.0 Official Plan Review: Correspondence 6.0 Official Plan Review (OPR): Discussion Papers

• OPR Paper #4: Residential • OPR Paper #11: Natural Heritage & Hazards 7.0 Next Meeting 8.0 Adjournment Present: • Chairman Councillor Don Van Galen • Councillor Jim Craigmile • Member William J. (Bill) Galloway • Member Steve Cousins • Member Marti Lindsay • Member Dr. J. H. (Jim) Loucks • Mark Stone, Planner • Mark Swallow, Planner • Grant Brouwer, Director of Building and Development • Susan Luckhardt, Secretary-Treasurer PAC Regrets: • None

PagePage 1 of 5130 of 138

1.0 Call to Order Chairman Don Van Galen called the meeting to order at 6:00 pm. 2.0 Disclosure of Pecuniary Interest: None. 3.0 Approval of Minutes: Minutes dated February 5, 2018 Motion by: Councillor Jim Craigmile Seconded by: Member Marti Lindsay THAT the Minutes dated February 5, 2018 be approved as circulated. MOTION CARRIED 4.0 Question Period: Official Plan Review Victor LeBreche of Lebreche Patterson and Associates was present and stated that he is representing the Hensel family who own land at 555 Emily Street. Victor LeBreche had no questions at this time but asked if there would be opportunity to ask questions later in the meeting. 5.0 Official Plan Review: Correspondence Chairman Don Van Galen asked for questions on the correspondence regarding the Official Plan Review as provided in the Agenda package. Staff responded to questions regarding the designation of Residential lands on Emily Street and the timing of decisions regarding land use designations. Staff provided clarification of parcel boundaries. 6.0 Official Plan Review (OPR): Discussion Papers • OPR Paper #4: Residential Mark Stone provided a summary of draft OPR Paper #4: Residential. There was discussion regarding policies for infill development. General Policies for Intensification/Infill Development • The land use, building form, massing and density of proposed development shall respect and enhance the character of the neighbourhood; • The extent to which a neighbourhood is homogenous in nature and/or in a state of transition shall be considerations in assessing development proposals; • Proposed land uses and development should have minimal impacts on adjacent properties in relation to grading, drainage, shadowing, access and circulation, and privacy; and, • Existing trees and vegetation should be retained and enhanced where possible and additional landscaping should be provided to integrate the proposed development with the existing neighbourhood.

PagePage 2 of 5131 of 138

Policies for Infill Development – creation of lot(s) for single detached and semi-detached dwellings between existing lots • Proposed building heights should reflect the pattern of heights of adjacent housing and shall not exceed two storeys; • A similar lot coverage to adjacent housing is provided to ensure that the massing or volume of the new dwelling reflects the scale and appearance of adjacent housing; • The predominant or average front yard setback for adjacent housing is maintained to preserve the streetscape edge, and character; • Similar side yard setbacks are provided to preserve the spaciousness on the street; and, • The depth of a new dwelling provides for a usable sized rear yard amenity area and minimizes the potential impacts of the new home on the enjoyment of adjacent rear yards. Policies for Townhouse, Multiple and Apartment Dwellings • The location and massing of new buildings should provide a transition between areas of different development intensity and scale. Appropriate transitions can be achieved through appropriate setbacks or separations of buildings and/or the stepping down of heights; • Lots shall be located in close proximity to a Collector or Arterial Road; • When considering building heights, potential shadowing impacts, views onto adjacent lower density lots and abrupt changes in scale should be considered; • New buildings that are adjacent to low rise areas are designed to respect a 45 degree angular plane measured from the boundary of a lot line which separates the lot from an adjacent lot with a low rise residential dwelling; • Proposed development is located on a site that has adequate land area to incorporate required resident and visitor parking, recreational facilities, landscaping and buffering on- site; • Proposed buildings should be designed following consideration of the materials and characteristics of existing buildings in the neighbourhood; • Service, parking, loading and garbage areas should be located and screened to minimize impacts on adjacent uses; • Potential adverse impacts between higher density and low density development shall be mitigated through building setbacks, visual screening, landscaping, fencing and other forms of buffering; • Generally, there should be minimal changes to existing site grades; and, • The use of retaining walls along street frontages should generally be avoided. Where a retaining wall cannot be avoided, increased setbacks and terracing of walls should be considered. In response to Councillor Jim Craigmile, staff will follow up regarding the number of permitted storeys for development on infill lots with respect to topography. Chairman Don Van Galen asked for questions from the Public. Victor Lebreche requested a copy of tonight’s PowerPoint presentation, if available. Staff will follow up and provide the presentation.

PagePage 3 of 5132 of 138

• OPR Paper #11: Natural Heritage & Hazards Mark Stone provided a summary of draft OPR Paper #11: Natural Heritage & Hazards. Mark Swallow provided additional comments. Key recommended amendments: • Identify uses permitted on lands designated Natural Heritage • Add policies for components of natural heritage system – significant wetlands, woodlands, valleylands, wildlife habitat, areas of natural significant interest and fish habitats • Natural Hazard designation (floodway) – permitted uses shall be forestry, conservation uses, flood or erosion control works/infrastructure, agriculture, utilities and outdoor recreation uses • Flood Fringe Overlay – permitted uses in accordance with underlying designations Mark Stone spoke to the steps in the OP review – the next step will be a Public Open House. Chairman Don Van Galen asked staff when a response would be provided to the correspondence received for the Official Plan Review. Mark Stone stated that the Town would specifically respond to all correspondence in the later stages of the project. Motion: Official Plan Review (OPR): Discussion Papers Motion by: Member William J. (Bill) Galloway Seconded by: Member Steve Cousins THAT the Planning Advisory Committee for the Separated Town of St. Marys receives the Draft Official Plan Discussion Papers as presented by staff and further, directs staff to schedule an Open House to be hosted by Council at the earliest opportunity. MOTION CARRIED 7.0 Next Meeting T.B.A. 8.0 Adjournment: Motion by: Member William J. (Bill) Galloway Seconded by: Member Dr. J. H. (Jim) Loucks THAT the meeting adjourn at 6:50 pm. MOTION CARRIED

______Councillor Don Van Galen Chairman

______Susan Luckhardt

PagePage 4 of 5133 of 138

Secretary-Treasurer

Copies to: • PAC Members • CAO-Clerk • Council • Mark Stone, Planner

PagePage 5 of 5134 of 138

MINUTES

Heritage Conservation District Advisory Committee

March 26, 2018 6:15p.m. Council Chambers, Town Hall

Members Present: Stephen Habermehl Dan Schneider Barb Tuer Bill Galloway Tony Winter Member Regrets: Mike Bolton Staff Present: Trisha McKibbin

1. CALL TO ORDER

Chair Barb Tuer called the meeting of the Heritage Conservation District Advisory Committee to order at 6:19p.m.

2. DECLARATION OF PECUNIARY INTEREST

None declared.

3. AMENDMENTS AND APPROVAL OF AGENDA

Moved By Tony Winter Seconded By Bill Galloway

THAT the March 26, 2018 Heritage Conservation District Advisory Committee agenda be accepted as presented.

CARRIED

4. DELEGATIONS

Page 135 of 138

None.

5. ACCEPTANCE OF MINUTES

Moved By Dan Schneider Seconded By Bill Galloway

THAT the February 12, 2018 Heritage Conservation District Advisory Committee Minutes be accepted as presented.

CARRIED

6. BUSINESS ARISING FROM MINUTES

6.1 201 Queen Street East

Staff provided an update on the application submitted for 201 Queen Street East. Tim Hortons resubmitted drawings meeting all the items that the committee had concerns with. The building department has directed the applicant to continue forward with the latest version of their proposal.

7. REPORTS

7.1 161 Queen Street East Heritage Permit Application

A Heritage Permit Application for 161 Queen Street East was forwarded by the Building and Zoning Department to the St. Marys Heritage Conservation District Committee for review and comment.

Moved By Bill Galloway Seconded By Dan Schneider

THAT the Heritage Conservation District Committee recommends approval of a board and batten style metal roof in the neutral colour of either black or dark grey for the roof at 161 Queen Street East.

CARRIED

8. OTHER BUSINESS

8.1 Joint Meeting with Heritage Committee - Infill Discussion

In response to the request from the Building and Planning Department on infill development and in light of the discussion of the joint meeting with the

Page 136 of 138

Heritage Committee on March 10, 2018, the Heritage Conservation District Advisory Committee recommends the following.

Moved By Dan Schneider Seconded By Steven Habermehl

THAT applicants are encouraged to have early and ongoing consultation with staff and the Heritage Conservation District Committee, and;

THAT applicant's design work and application preparation should be informed by the infill and other relevant guidelines contained within the Heritage Conservation District Plan

CARRIED

9. UPCOMING MEETINGS April 9, 2018 – 6:15p.m., St. Marys Museum, 177 Church Street South

10. ADJOURNMENT

Moved By Bill Galloway Seconded By Stephen Habermehl

THAT this meeting of the HCDAC adjourn at 7:15p.m.

CARRIED

______

Barb Tuer, Chair

Page 137 of 138 BY-LAW 36-2018 THE CORPORATION OF THE TOWN OF ST. MARYS

Being a By-law to confirm all actions and proceedings of the Council of The Corporation of the Town of St. Marys at its regular meeting held on April 10, 2018.

WHEREAS: The Municipal Act, 2001, S.O. 2001, c.25, as amended, Section 5(3), provides that the jurisdiction of every council is confined to the municipality that it represents and its powers shall be exercised by bylaw; AND WHEREAS: The Council of the Corporation of the Town of St. Marys deems it expedient to confirm its actions and proceedings; THEREFORE: The Council of the Town of St. Marys enacts: 1. That all actions and proceedings of the Council of the Corporation of the Town of St. Marys taken at its regular meeting held on the 10th day of April, 2018 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law. 2. This by-law comes into force on the final passing thereof.

Read a first and second time this 10th day of April, 2018.

Read a third and final time and passed this 10th day of April, 2018.

______Mayor Al Strathdee

______Brent Kittmer, CAO / Clerk

Page 138 of 138