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AGENDA Regular Council Meeting April 10, 2018 6:00 pm Council Chambers, Town Hall Pages 1. CALL TO ORDER 2. DECLARATIONS OF PECUNIARY INTEREST 3. AMENDMENTS AND APPROVAL OF AGENDA RECOMMENDATION THAT the April 10, 2018 regular Council meeting agenda be accepted as presented. 4. PUBLIC INPUT PERIOD (Information provided during the Public Input Period shall be directed by the public to Council members and shall deal with matters specific to Agenda business. A maximum of two (2) minutes per person is allotted for questions, and the maximum time allotted for the Public Input Period as a whole is ten (10) minutes) 5. DELEGATIONS, PRESENTATIONS, AND PUBLIC MEETINGS 5.1 St. Marys Community Players re: Balcony Raking Renovation Plan 8 See Staff report DEV 15-2018 Town Hall Auditorium Balcony Raking Renovation Plan for more information. RECOMMENDATION THAT the delegation from St. Marys Community Players regarding balcony raking renovation plan be received. 5.2 Southwestern Integrated Fibre Technology Inc. re: St. Marys participation 15 RECOMMENDATION THAT the delegation from Southwestern Integrated Fibre Technologies Inc. regarding St. Marys participation be received; and THAT staff report back to Council with information on how participating in the SWIFT initiative will support Council's strategic goal for last mile fibre in St. Marys. 6. ACCEPTANCE OF MINUTES 6.1 Regular Council - March 27, 2018 50 RECOMMENDATION THAT the March 27, 2018 regular Council meeting minutes be approved and signed and sealed by the Mayor and the Clerk. 7. CORRESPONDENCE 7.1 City of Stratford re: joint Federation of Ontario Public Libraries / Ontario 63 Library Association support RECOMMENDATION THAT the correspondence from the City of Stratford regarding the joint Federation of Ontario Public Libraries / Ontario Library Association support be received. 7.2 Township of Zorra re: High Speed Rail Plan 65 RECOMMENDATION THAT the correspondence from the Township of Zorra regarding the High Speed Rail Plan be received; and THAT High Speed Rail is only one viable option to improve transportation in Southwestern Ontario; and THAT the Environmental Assessment must also include other viable options to improve transportation in Southwestern Ontario; and THAT all committees created for the purpose of High Speed Rail also have representation from the Councils and community members / organizations directly affected by this proposed High Speed Rail plan. Page 2 of 138 7.3 Hydro One re: Priority Wood Pole Replacement 66 RECOMMENDATION THAT the correspondence from Hydro One Networks Inc. regarding a priority wood pole replacement in St. Marys be received. 8. STAFF REPORTS 8.1 Administration and Human Resources 8.1.1 CAO 12-2018 St. Marys Memorial Hospital Foundation Fee 71 Waiver Request RECOMMENDATION THAT CAO 12-2018 St. Marys Memorial Hospital Foundation Fee Waiver Request be received; and THAT Council approves a variance to the Community Grant Program to fund the request from the St. Marys Memorial Hospital Foundation to waive building and planning fees for the Tradition Mutual Wellness Centre expansion. 8.2 Building and Development Services 8.2.1 DEV 15-2018 Town Hall Auditorium Balcony Raking Renovation 74 Plan RECOMMENDATION THAT DEV 15-2018 Town hall Auditorium Balcony Raking Renovation Plan be received; and THAT Council approves the proposed Town Hall Auditorium Balcony Raking Renovation Plan; and THAT the Town pay 50%, to a maximum of $3,000, for the balcony renovation to be funded by an approved variance to the Facilities 2018 Operating Budget. Page 3 of 138 9. COUNCILLOR REPORTS 9.1 Operational and Board Reports 9.1.1 Bluewater Recycling Association - Coun. Craigmile 76 RECOMMENDATION THAT the March 15, 2018 Bluewater Recycling Association Board of Directors' meeting highlights be received. 9.1.2 Library Board - Coun. Osborne, Winter 88 RECOMMENDATION THAT the February 8, 2018 St. Marys Public Library Board meeting minutes be received. 9.1.3 Municipal Shared Services Committee - Mayor Strathdee, 91 Coun. Winter RECOMMENDATION THAT the March 15, 2018 Municipal Shared Services Committee meeting draft minutes be received. 9.1.4 Perth District Health Unit - Coun. Osborne 95 RECOMMENDATION THAT the February 21, 2018 Perth District Health Unit Board meeting minutes be received. 9.1.5 Spruce Lodge Board - Coun. Pope, Van Galen 98 RECOMMENDATION THAT the February 21, 2018 Spruce Lodge Board of Management meeting minutes be received. 9.1.6 Upper Thames River Conservation Authority Page 4 of 138 9.2 Advisory and Ad-Hoc Committee Reports 9.2.1 Accessibility Advisory Committee - Coun. Hainer 102 RECOMMENDATION THAT the March 6, 2018 Accessibility Advisory Committee meeting draft minutes be received; and THAT the March 13, 2018 Accessibility Advisory Committee meeting draft minutes be received. 9.2.2 Business Improvement Area - Coun. Pope 106 RECOMMENDATION THAT the February 15, 2018 St. Marys Business Improvement Area meeting draft minutes be received. 9.2.3 CBHFM - Coun. Hainer 110 RECOMMENDATION THAT the February 23, 2018 Canadian Baseball Hall of Fame and Museum Board of Directors meeting minutes be received. 9.2.4 Committee of Adjustment 9.2.5 Community Policing Advisory Committee - Mayor Strathdee, 114 Coun. Van Galen RECOMMENDATION THAT the March 21, 2018 Community Policing Advisory Committee meeting minutes be received. 9.2.6 Economic Development Committee - Coun. Pope 117 RECOMMENDATION THAT the March 28, 2018 Economic Development Advisory Committee meeting draft minutes be received. 9.2.7 Heritage St. Marys - Coun. Pope 120 RECOMMENDATION THAT the February 10, 2018 Heritage St. Marys meeting minutes be received. Page 5 of 138 9.2.8 Museum Board - Coun. Winter 127 RECOMMENDATION THAT the March 14, 2018 St. Marys Museum Board meeting draft minutes be received; and THAT agenda item 6.0.a. be raised for discussion. RECOMMENDATION THAT the St. Marys Museum Board recommends to Council that the staffing level at the Museum be increased to 2.0 FTE in the 2019 budget. 9.2.9 Planning Advisory Committee - Coun. Craigmile, Van Galen 130 RECOMMENDATION THAT the March 19, 2018 Planning Advisory Committee meeting minutes be received. 9.2.10 Heritage Conservation District Advisory Committee - Coun. 135 Winter RECOMMENDATION THAT the March 26, 2018 Heritage Conservation District Advisory Committee meeting draft minutes be received. 9.2.11 Senior Services Board - Coun. Craigmile 9.2.12 Huron Perth Healthcare Local Advisory Committee - Coun. Hainer 9.2.13 St. Marys Lincolns Board - Coun. Craigmile 9.2.14 St. Marys Cement Community Liaison Committee - Mayor Strathdee, Coun. Craigmile 10. EMERGENT OR UNFINISHED BUSINESS 11. NOTICES OF MOTION 12. BY-LAWS Page 6 of 138 13. UPCOMING MEETINGS April 17, 2018 - 9:00am, Strategic Priorities Committee, Council Chambers April 21, 2018 - 10:00am, Coffee with Council, Council Chambers April 24, 2018 - 6:00pm, Regular Council, Council Chambers 14. CLOSED SESSION RECOMMENDATION THAT Council move into a session that is closed to the public at _____pm as authorized under the Municipal Act, Section 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees, and (d) labour relations or employee negotiations. 14.1 Minutes of March 27, 2018 CLOSED SESSION 14.2 CAO Update - Employee Relations Matters 15. RISE AND REPORT RECOMMENDATION THAT Council rise from a closed session at _____pm. 16. CONFIRMATORY BY-LAW 138 17. ADJOURNMENT RECOMMENDATION THAT this regular meeting of Council adjourn at ______ p.m. Page 7 of 138 Balcony Raking Renovation Plan St Marys Community Players Proposal to Town Council 1. The Issue When the balcony pews were to be replaced in the last major theatre improvement, it was not realized that the sightline issue would persist even with the new seating. Subsequently SMCP has determined that this issue needs to be addressed to make that patron area fully functional. - Current problem: cannot see the edge of apron from 2nd row, and in back rows the poor view goes even past the proscenium arch. (Current sight line issue illustrated as per diagram issue side view.pdf ) 2. The Solution (SMCP Renovation Committee in consultation with Brent Kittmer, CAO, Ray Cousineau, Facilities Supervisor, Jason Silcox, Building Inspector.) - Solution: raise the back 4 balcony rows so the sight line from all seats is to the front of the apron. First row sightline is good thus unchanged in elevation. - Using box shaped risers, raise each of the 2nd - 5th rows 7". The 4th and 5th rows would have 2"x8" planks to raise them further (See diagrams plan side view.pdf ) - While raising the back rows a further 7" might offer a better sightline, there are problems with matching the existing stairs if we were to do so. (See plan top view.pdf to show plan matches stairs) - Cost as per quotes: engineer report - $1977.50; Building permit - $138; Contractor including materials - $3503 (will be a little higher for painting floor). - TOTAL cost $5618.50 (plus approx. $400 contingency) Final total $6000. At the March 13/18 SMCP Board meeting, a total project cost of $6000 was approved on the understanding, based on discussions with the CAO, that the Town might share ½ the cost. Thus the SMCP share would be a maximum of $3000. The project would start after the SMCP spring production was finished on May 6. SMCP renovation committee: Don Wells, Gary Austin, SMCP Board member Fern Pridham, SMCP Board President Paula Hoare. 3. Attachments issue side view.pdf plan side view.pdf plan top view.pdf Bolton contracting quote Ross engineering quote Page 8 of 138 Balcony seating at present. 12" 8' 27' Page 9 of 138 Side View of proposed raking of balcony seats Sight line to front of apron taller person row 5 row 4 2 2x8" planks row 3 to lift seat row 2 +7" +7" row 1 2x8" plank +7" to lift seat +7" blue = step down dw Page 10 of 138 Plan for Raking Balcony Seats banister original floor Row 1 7" step 12" tread sound booth door row 2 level cut shorter 7" riser Row 2 row 3 level Row 3 7" riser row 4 level Row 4 7" riser NOTE: each colour represents a 7" change in level entry level 7" riser = L6 Row 5 L7" 5 riser original floor entry to balcony Page 11 ofdw 138 JSB CONSTRUCTION Estimate A Division of 2099323 Ont.
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