City of DuPont 1700 Civic Drive, DuPont, WA 98327
Regular Council Meeting Tuesday, April 25, 2017 7:00 PM
AGENDA Page
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF THE AGENDA
5. PRESENTATIONS
5.1. Introduction of new DuPont Canine Officer "Oliver" (L. Holt)
5.2. GO Transit-JBLM service to DuPont by Pierce Transit and JBLM (Nathen Kent 4 - 5 Harber and Debbie Germer ) PW GO Lewis McChord DuPont Extension
6. APPOINTMENTS
6.1. Appointment of Kendralee Harris to the DuPont Parks and Recreation Agency with a term expiring December 31, 2020 (Mayor)
6.2. Reappointment of Renee Buck, Ruth Egger, and Carol Estep to the Parks and Recreation Agency with terms expiring December 31, 2020 (Mayor)
7. PUBLIC HEARING
7.1. Advanced Life Support(ALS) Ballot Measure (Mayor/L. Creekmore)
8. PUBLIC COMMENTS
9. APPROVAL OF THE CONSENT AGENDA ITEMS
9.1. Regular Council Meeting Minutes - April 11, 2017 6 - 8 2017-04-11 Council Meeting Minutes
9.2. Claims Vouchers List and payroll - April 14, 2017 (P. Barry) 9 - 21 FN Payroll and AP Claims Page 1 of 87
9.3. Resolution No. 17-508 Approving an employment contract for the DuPont Police 22 - 27 Chief (T. Danek). CA Police Chief Package FINAL
10. DISCUSSION ITEMS
10.1. Advanced Life Support (Mayor/L. Creekmore)
11. MAYOR’S REPORT
12. CITY ADMINISTRATOR’S REPORT
13. COUNCIL REPORTS
14. DEPARTMENT REPORTS
14.1. Updates for Building, Community Development, Public Works, Parks/Recreation 28 - 57 and Tourism, Finance, Police, Fire, and City Clerk Departments. CD Council Report CL Monthly Report FD Council Report FN Finance Council Report PD MAR Report PR Council Report PW March 2017 Dept Report
15. UNFINISHED BUSINESS
15.1. Consensus on the Elements of Memorandum of Understanding (MOU), and 58 authorize Mayor or designee to enter into a formal MOU with Copper Leaf LLC regarding Sub-Area planning efforts at Old Fort Lake Business/Technology Park (J. Wilson) CD Copper Leaf Rev Draft MOU - Agenda Cover FINAL
16. NEW BUSINESS
16.1. Resolution No. 17-509 Authorizing payment to Pierce County for Center Drive 59 - 63 Overlay project (G. Lim) PW Center DR Overlay
16.2. Resolution No. 17-510 Awarding the bid and entering into an agreement for the 64 - 77 Historic Museum Renovation project (G. Lim) PW Museum Renovation
16.3. Ordinance regarding the 2017 First Quarter Budget Amendment - First Reading 78 - 83 (P. Barry) FN 1st Qtr Budget Amendment 2017 Page 2 of 87
16.4. Ordinance No. 17-1018 Ballot Proposition 1 concerning an increase in the City's 84 - 87 regular property tax rate to provide Advanced Life Support (ALS) Services to be held at the August 1, 2017 regular election - First/Second Reading (Mayor/L. Creekmore). ALS Package FINAL
17. PUBLIC COMMENTS
18. COUNCIL COMMENTS
19. ADJOURNMENT ______DuPont City Council Regular meetings are held the 2nd and 4th Tuesday of every month at 7:00 pm ------www.dupontwa.gov
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MEETING DATE: ______
Consent Agenda Discussion Item Unfinished Business New Business Other______
TITLE:
Department: Date of First Reading: Originator: Date of Second Reading: Assigned to: Date of Public Hearing:
BUDGET IMPACT: Yes No FUND: Amount Budgeted Additional Required
DETAILED SUMMARY STATEMENT:
RECOMMENDATION:
GO Transit-JBLM service to DuPont by Pierce Transit and JBLM... Page 4 of 87
GO Transit-JBLM service to DuPont by Pierce Transit and JBLM...
36 feet Sign Post Locations AGENDA ITEM #5. 5.2. Page 5 of 87 AGENDA ITEM #9. 9.1.
City of DuPont 1700 Civic Drive DuPont, Washington 98327
Regular City Council Meeting Minutes Tuesday, April 11, 2017
Call To Order: Mayor Courts called the Regular City Council meeting to order at 7:01 pm.
Roll Call: Present: Mayor Michael Courts; and Councilmembers Penny Coffey, Eric Corp, Shawna Gasak, Michael Gorski and. A motion was made and seconded to excuse Deputy Mayor Roger Westman (Corp/Gasak); and Councilmembers Andy Estep and Matt Helder (Gasak/Gorski); 4/0 motion carried.
Staff present were: City Administrator Danek, City Attorney Karg, Finance Director Barry, Police Chief Sheehan, Fire Chief Creekmore, Public Works Director Lim, Planning Director Wilson, City Clerk Muir and Deputy City Clerk Ongoco.
Pledge of Allegiance: Mayor Courts led the flag salute.
Approval of the Agenda: Mayor Courts indicated that Item 14(a) under New Business needs to be removed due to additional work that needs to be done. A motion was made and seconded to remove Item 14(a), (Gorski/Coffey); 4/0 motion carried.
A motion was made and seconded to approve the agenda, as amended (Coffey/Corp); 4/0 motion carried.
Presentations
Tree City USA Award Ms. Linden Lampman of the WA State Department of Natural Resources provided an overview of the Tree City USA program and how the City of DuPont has exceedingly met its core standards. She then presented the Tree City USA award to the City for the eighth time.
Center Drive Median Planting Volunteer Event Public Works Director Lim showed photos of the phases of said planting event and the many volunteers from the Lions Club, Boys Scouts, Tree Board and Pioneer Middle School together with City Staff and Councilmember Estep, with over 85 trees planted from Hamilton Drive and DuPont-Steilacoom Road.
Introduction to Copper Leaf Mayor Courts commented on negotiations that are being held with Copper Leaf, a development company, relative to the 262 acres of commercial property around the HomeCourse.
1 DuPont City Council Meeting – April 11, 2017
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City Attorney Karg provided a brief background on the purpose of the draft Memorandum of Understanding (MOU) which is not binding in any legal way at this stage as negotiations are currently being deliberated and emphasized that this is not a development agreement. He indicated that further discussion will be held at the next Council workshop.
Proclamations
Proclamation declaring April 28, 2017 “Arbor Day” in DuPont, WA Mayor read a proclamation declaring April 28, 2017 as the 145th Anniversary celebration of “Arbor Day in DuPont, Washington.
Public Comments:
Gary Allen, 2603 McArthur Street, suggested that City put up signs to not block intersections near the freeway meters; and possibly change the building code to impose on new residential developments to sprinkler their porch to prevent fires.
David Bungert, 2702 McArthur Street, expressed concerns with the qualification and appointment of Lt. Holt as the new Police Chief and a previous internal investigation. Mayor Courts, City Attorney Karg and Police Chief Sheehan separately addressed the concern expressed during this public comments regarding Lt. Holt and relayed how the process of vetting, adjudication and exoneration was done; the dedication of Lt. Holt’s to the City and their confidence that Lt. Holt would be an excellent replacement for outgoing Police Chief Sheehan.
Troy Taylor, student, asked whether DuPont could hold an “open mic” event in the summer, especially for young talents, similar to what he saw held at Steilacoom.
Approval of Consent Agenda Items: • Special Council Meeting Minutes – March 21, 2017 • Regular Council Meeting Minutes – March 28, 2017; • Claim vouchers and Payroll – April 4, 2017.
A motion was made and seconded to approve the Consent Agenda (Coffey/Gorski); 4/0 motion carried.
Discussion Items Advanced Life Support (ALS) Mayor Courts, together with Firefighter/EMT Jon Roberts and Fire Chief Creekmore provided a PowerPoint presentation relative to plans to implement ALS in the City of DuPont; its purpose and action; current services of Basic Life Support (BLS) and minimal private company ALS service; difference between ALS and BLS and significant challenges of personnel and high level call responses; the community discussion process that occurred in the last several months and future City Council action and possible vote to place in the August 2017 ballot; task force methodology/recommendations on most feasible options for the City; costs and how DuPont’s tax rate compares with other cities/entities; and overwhelming positive community feedback received.
City Administrator Danek briefly explained the Pierce County ballot process and that more information will be provided at the next Council workshop with the ALS Task Force present.
2 DuPont City Council Meeting – April 11, 2017
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Mayor’s Report: Mayor Courts reported on the following: • Kudos to Public Safety and Public Works staff response during the windstorm; • Master Builders of Pierce County lunch meeting he attended with speakers from Pierce County Regional Council, Windemere and Pierce County Executive relative to demographics and development; and DuPont getting special mention; • Thanked City Administrator Danek and Events Coordinator Walker on developing a Memorial Day program and have confirmed its guest speaker is Desmond Doss son.
City Administrator’s Report: City Administrator Danek reported on future City Council agenda items including the ALS discussion with ALS Task Force; Copper Leaf MOU, and possibly staff needs and assessments; and plans to welcome new police K-9, Oliver.
Council Reports: Councilmember Corp commented on the April 10th Planning Commission meeting he attended relative to Sensitive Areas; and the Pierce County Lodging Tax Advisory Committee meeting he intends to attend on April 18-19 relative to Tourism. Councilmember Gasak spoke about the Park and Recreation Agency meeting she attended and its upcoming April 2017 events and need of volunteers. She announced that the annual auction will be on June 16th with a country western theme.
New Business: Resolution No. 17-507 – Bid award for the Historic Museum Bathroom and Window Repair REMOVED FROM THE AGENDA
Public Comment: David Bungert, 2702 McArthur Street, spoke of a Citygate study done relative to having a combination fire department until mining operation cease and to contract for all medical transport; and asked to look at other options until the EMS levy ends in 2018.
Gary Allen 2603 McArthur Street, suggested that the instead City fund ALS for a few years to show citizens its actual advantages, with the use of taxes from commercial developments.
Adjournment: Mayor Courts adjourned the meeting at 8:14 pm.
A workshop will be held on Tuesday, April 18, 2017, at 6:00 pm. Please note that the minutes from the Council Meetings are not verbatim. A recording of the meeting may be purchased in the DuPont City Clerk’s Office.
City of DuPont:
______Michael P. Courts, Mayor Attest:
______Karri Muir, CMC, City Clerk 3 DuPont City Council Meeting – April 11, 2017
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MEETING DATE: ______
Consent Agenda Discussion Item Unfinished Business New Business Other______
TITLE:
Department: Date of First Reading: Originator: Date of Second Reading: Assigned to: Date of Public Hearing:
BUDGET IMPACT: Yes No FUND: Amount Budgeted Additional Required
DETAILED SUMMARY STATEMENT:
RECOMMENDATION:
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CLAIMS VOUCHER APPROVAL
We hereby certify that the goods and/or services charged on the vouchers listed on the following pages have been furnished to the best of our knowledge. We further certify the following pages of claims to be valid and correct.
______City Administrator Finance Director
We, the undersigned Council members of the DuPont City Council, DuPont, Washington, do hereby certify that the voucher-check numbers 34527 through 34572 are approved for payment in the amount of $183,624.05 this 25th day of April 2017.
______Mayor
______Councilmember
______Councilmember
______Councilmember
______Councilmember
______Councilmember
______Councilmember
______Councilmember
______
City of DuPont 1700 Civic Drive DuPont, Washington 98327 253-964-8121 phone 253-964-3554 fax Claims Vouchers List and payroll - April 14, 2017 (P. Barry) Page 14 of 87
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✔ Consent Agenda Discussion Item Unfinished Business New Business Other______TITLE: Appointing Larry Holt as the Police Chief for the City of Dupont
Department:Administration Date of First Reading: Originator: Staff Date of Second Reading: Assigned to: Ted Danek, City Administrator Date of Public Hearing:
BUDGET IMPACT: Yes No ✔ FUND: Amount Budgeted Additional Required
DETAILED SUMMARY STATEMENT:
Police Chief Sheehan is retiring on May 31, 2017 and there is a need to appoint his replacement.
Lieutenant Larry Holt has served the City of DuPont for 10 years and Mayor Courts feels he is the best and most qualified person to replace Chief Sheehan.
Lieutnenant Holt will be appointed to the position of DuPont Police Chief effective May 26, 2017.
RECOMMENDATION:
Appoint Larry Holt to Police Chief effective May 26, 2017.
Resolution No. 17-508 Approving an employment contract for t... Page 22 of 87 AGENDA ITEM #9. 9.3. CITY OF DuPONT WASHINGTON RESOLUTION NO. 17-- ______
A RESOLUTION OF THE CITY OF DuPONT, APPOINTING LARRY HOLT AS POLICE CHIEF
WHEREAS, the current Police Chief, Bob Sheehan, is retiring effective May 31, 2017; and
WHEREAS, the Mayor of DuPont, WA desires to appoint Larry Holt to the position of DuPont Police Chief; and
WHEREAS, the effective date of this appointment is May 26, 2017. Further the terms of his appointment shall be set forth in the attached contract agreed upon by both parties.
NOW THEREFORE, BE IT RESOLVED the Mayor of DuPont, WA is hereby authorized to appoint Larry Holt to the position of DuPont Police Chief.
ADOPTED BY THE DUPONT CITY COUNCIL AT A REGULAR MEETING THEREOF ON THE 25th DAY OF APRIL, 2017.
CITY OF DuPONT
______Michael P. Courts, Mayor ATTEST/AUTHENTICATED:
______Karri Muir, CMC, City Clerk
Approved as to form:
______Gordon Karg, City Attorney
Passed by the City Council: Resolution No.:
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Employment Agreement for Police Chief City of DuPont
THIS AGREEMENT, made and entered into this 25th day of April, 2017, effective May 26, 2017, by and between the City of DuPont (hereinafter referred to as “City”) and Larry Holt, II (hereinafter referred to as the “Employee”), individually referred to as “party” and collectively referred to as the “parties”, both of whom agree as follows:
WHEREAS, the City desires to employ the services of Larry Holt, II as its POLICE CHIEF;
WHEREAS, it is the desire of the City to (1) secure and retain the services of the Employee to provide inducement to remain in such employment; (2) promote the Employee’s productivity, morale and peace of mind with respect to HIS work and security; (3) deter misfeasance, nonfeasance and malfeasance on the part of the POLICE CHIEF; and 4) provide a just means for terminating the Employee’s services at such time as the Chief may be unable to duly discharge his duties when the City may desire to otherwise terminate employment; and
WHEREAS, Larry Holt, II desires to be employed as the POLICE CHIEF.
NOW THEREFORE, in consideration of the mutual covenants herein contained, the parties agree as follows:
1. DUTIES
Larry Holt, II is employed as the POLICE CHIEF to perform the functions and duties specified in the Job Description of the Police Chief, attached to this Agreement as Attachment A and incorporated by reference herein, and such other legally permissible and proper duties and functions as the Mayor or his designee may assign. The Police Chief’s duties will primarily focus on administering the programs and personnel of the Police Department.
2. TERM
A. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the Mayor or his designee to terminate the services of the Employee at any time, subject only to the provisions set forth in Section 3, Paragraphs A and B, of this Agreement.
B. Nothing in this Agreement shall prevent or otherwise interfere with the right of the Employee to resign at any time from this position with the CITY, subject only to the provisions set forth in Section 3, Paragraph B, of this Agreement.
C. The terms of this Agreement shall be reviewed by the Parties ten (10) years from the effective date of this Agreement. The contract will not terminate at that time and the parties agree no action is needed other than at minimum an informal review of these terms.
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3. TERMINATION OF SERVICES
A. It is recognized that the employee is “at will” employee and the Mayor retains the right to terminate the employee at-will. The Mayor will provide at least two weeks written notice of termination to employee.
B. In the event the Employee voluntarily resigns this position with the CITY before the expiration of the term of employment, the employee shall give the CITY two-week notice in advance of the date of the resignation.
4. SEVERANCE PAY
The City shall credit the Employee with three (3) months of severance pay, if the employee is separated or resigns without cause. No severance pay will be credited if:
1) The employee accepts an offer, pledge or promise of, or begins other employment before leaving city employ; this does not include independent consulting work. 2) The employee is terminated for cause. 3) The employee retires. 4) The employee resigns in lieu of being terminated for cause.
5. SALARY
Beginning May 26, 2017 the City agrees to pay the Employee for services rendered pursuant to this Agreement, an annual compensation of $105,154.64. This salary is subject to modification if this Agreement is terminated or otherwise modified.
6. ON-CALL PAY
In recognition of the duties of the Police Chief requiring after hours, weekend and holiday response, the City will provide on-call pay at the rate prescribed in City Personnel Policies.
7. EXPENSES and TAKE-HOME VEHICLE
Expenses incurred by the Police Chief and take home vehicle use shall be subject to the limitations set forth in the City’s annual budget and in accordance with the City policies, unless otherwise stated or modified in this agreement.
1) The City shall provide the Employee with uniforms and equipment as provided in the DuPont Police Officer’s Association, Local #165, and the City of DuPont’s 2016-2018 Collective Bargaining Agreement, Article 23 – Special Provisions, now and as amended in the future, and incorporated herein by reference. The City hereby also agrees to reimburse, at the City’s discretion, reasonable and necessary business expenses, upon receipt of proper documentation, following City guidelines and policies.
2) The CITY shall provide the Employee a personal vehicle and fuel for use in the performance of City business. The Employee is required to use this vehicle to commute to and from work in order to
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respond to emergencies. The vehicle shall meet the same standards of equipment, configuration, and maintenance required of all DuPont police patrol or duty vehicles.
8. EMPLOYEE BENEFITS
The Employee shall receive benefits that are granted to other exempt employees as set forth in the Exempt Employees Policy and City Personnel Policies.
9. HOURS OF WORK
The Employee agrees to work forty (40) hours a week or one hundred sixty (160) hours a month.
10. GOVERNING LAW This Agreement shall be governed by any applicable laws, regulations, and ordinances of the CITY, Pierce County, the State of Washington, and where applicable, Federal laws.
11. EFFECTIVE DATE This Agreement is effective on May 26, 2017 after execution of signatures by the Parties authorized signatories.
12. ENTIRE AGREEMENT This instrument contains the entire Agreement and understanding among the Parties, with respect to the subject matter of this Agreement, and merges all prior and contemporaneous agreements and negotiations. The Parties acknowledge that they are not executing this Agreement in reliance on any promise, representation, or warranty as an inducement to execute this Agreement not otherwise contained herein.
13. REMEDIES In any event that any Party violates the terms of this Agreement, prior to pursuing other remedies available at law, the Parties shall attempt to resolve any dispute between them arising out of or in connection with this Agreement by entering into structured non-binding negotiations with the assistance of a mediator on a without prejudice basis. In this event, the mediator shall be appointed by agreement of the Parties. If a dispute cannot be resolved within a period of thirty (60) calendar days after mediation, the Parties by mutual agreement may seek any other remedy available at law. The Parties shall be responsible for their individual costs, including attorney fees, in any action, formal or informal, brought to enforce this Agreement.
14. VENUE The Parties agree that the venue for any judicial action to enforce this Agreement shall be in Pierce County Superior Court.
15. SERVICE In the event any Party pursues any remedy, the Parties agree to accept service of the summons and complaint by United States mail in lieu of personal service. Service by mail shall be deemed complete upon the third day following the day the summons and complaint were placed in the mail. The current addresses for the Parties are:
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Gordon P. Karg, City Attorney City of DuPont 1700 Civic Drive DuPont, WA 98327
Larry Holt, II 1780 Civic Drive, Suite 100 DuPont, WA 98327
16. EXECUTION This document may be executed in counterparts and may be executed by email. Each executed counterpart shall have the same force and effect as the original instrument.
17. AMENDMENT This Agreement and its terms may only be amended by mutual agreement of the parties that shall be memorialized in a writing with execution of signatures by the Parties authorized signatories.
18. SEVERABILITY
In the event that any provision of this Agreement, in whole or in part, is rendered invalid or unenforceable by operation of law or by ruling of any tribunal of competent jurisdiction, all of the remaining terms, conditions and provisions of this Agreement which are not rendered meaningless, inoperable or ambiguous as a consequence shall remain in full force and effect.
IN WITNESS WHEREOF, the undersigned have executed this Agreement on this _____day of ______, 2017.
AGENCY: EMPLOYEE:
______Michael P. Courts, Mayor Larry Holt, II
Attest:
Karri Muir, CMC, City Clerk
Approved as to Form:
______Gordon Karg, City Attorney
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Department of Community Development
Report for April 2017
Planning Commission Work Program - Upcoming:
Planning Commission:
o Continued work on the draft CAO with anticipated public hearing by the end of May
o Comp Plan update items on the work plan: . Yehle – update of land uses and densities and development regulations for the Patriots Landing properties . Sequalitchew – update of mineral resource overlay designation on single parcel adjacent to the Creekside Apartments . Old Fort Lake Business & Technology Park sub-area plan – update of land uses and development regulations . Manufacturing/Research Park & Industrial Area – update of land use and development regulations to review potential for retail commercial in some areas of the MRP
Community Development/Planning:
Planning work items:
o Working with Department of Ecology on the review of the consent decree limitations for the property surrounding Old Fort Lake
o Evaluating Permit Tracking software programs for the city
o Sensitive/Critical Areas Ordinance update
o Comp Plan update and development regulations update
o Updating processes and procedures for the Department
o Processing land use applications for: . Ace Hardware/Indoor Storage facility – site design and building design review (File Nos. PLNG2017-007 & 008). Potential hearing late May or early June . DuPont Corporate Center – site design review (File No. PLNG2017- 006). Hearing scheduled for 4/28
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Department of Community Development
Report for April 2017
. Hoffman Hill Tract “I” - processing of the Preliminary Plat application (File No. SUB-14-02) . Discipline Untamed – CUP for private trainer in MRP zone (File No. PLNG2017-009)
o Pre-App Meetings with applicants: . Hoffman Hill Tract “J” – subdivision for duplex units (PLNG2017-012)
o Pierce Transit and JBLM “GO Bus” proposal
o Working on the draft Development Agreement for the Ace Hardware/Indoor Storage commercial building
o Work on Memorandum of Understanding with potential purchaser of the property surrounding Old Fort Lake as part of the sub-area planning process
Project Status:
Barksdale Station: Home 2 Suites (86,945 sf, 140 unit) – Site work and construction is well under way. Completion expected in May 2017.
Barksdale Station: 1100 Station Drive (Dhane Bldg.) siding & trim replacement project continues.
DuPont Station: Fairfield Inn and Suites (49,580 sf, 90 unit) – Certificate of Occupancy has been granted
Williamson Plat Lot 6 (Intersection of Williamson Place and Center Drive) – Granted Certificate of Occupancy on permitted tenant improvement to Western Washington Sheet Metal Union facility.
Current plan review and/or inspection of interior tenant improvements at various properties. (DuPont Veterinary Clinic (under construction), Forward Operating Base Brewery (under construction), DuPont Corporate Center (demolition contingent on SEPA determination), Bavarian Village apartment remodel (under construction), Better Business Bureau TI (plan review complete, permit not yet issued), TRAX Bldg. E TI (plan review complete, permit not yet issued).
The Home Course kitchen project. Phase 1 consists of a 980 square foot Kitchen portion of the planned restaurant. Temporary Occupancy Certificate has been issued (minor corrections remaining).
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Department of Community Development
Report for April 2017
McNeil Station – Received for plan review T-Mobile Sales office TI, Pizza Hut TI (pick up and delivery only). Both project permit applications have been approved and awaiting pick up.
Building Permit Fees & Inspections – For the Month of March 2017
$580 in revenue from permits / plan review
11 permits were issued. (Includes Fire System and Irrigation backflow permits)
533 inspections were performed. (Inspection count influenced by Hotel dwelling units inspected)
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March 2017 DuPont Public Disclosure Report City Council - March 28, 2017 Meeting Provided Initial Record/ TOTAL Public Records Requests 2017 Response Install Dept. Staff Time
PDR # DATE NAME REQUEST STATUS # Days* # Days* # Hours Requesting all correspondance to inlcude emails & letters from 7/1/10 to 7/8/16 from any rep or employee of Providing 16-33 7/8/2016 Dave Bungert CalPortland Open 5 60 days All 10 installments Requesting all correspondence to include emails & letters from 7/1/10 to 7/8/16 from any rep or employee of Providing 16-34 7/8/2016 Dave Bungert NWL ROA and NWL COA Open 5 60 Days All 10 installments Phone records for City of DuPont cell and land line phones/ Cell phone text messages for the month of Providing 16-51 9/30/2016 David Bungert Sept. 2016 Open 4 4 Clerk/all 10 installments
Community 17-01 1/5/2017 Mona Syrovatka Information on Ace Hardware Closed 1-5-17 1 1 Dev 0.15 17-02 1/9/2017 Brian Gontarz FD report on 2141 Hammond Ave Closed 1-9-17 1 1 Fire 0.50 17-03 1/10/2017 Maryam Shaukat Info on FD report regarding 1805 McNeil Circl Closed 1-12-17 2 2 Fire 0.50 17-04 1/10/2017 Maryam Shaukat Info on FD report regarding 2151 Hammod Closed 1-12-17 2 2 Fire 0.50 Planning & Requestor 17-05 1/17/2017 Jessica Anderson Records regarding 2800 Center Drive Closed-1-31-17 1 0 Clerk pulled PDR Planning & 17-06 1/18/2016 Afzar Nasoordeen Code violations-Bobs Hollow Lane Closed- 1-24-17 4 4 Clerk 1.00 Waiting for 17-07 1/20/2017 Kevin Hubur Files and data regarding Bell Hill Lots 1 & 2 Open 3 1.50 requestor 17-08 2/3/2017 Mike Simpson Street/Trees Sidewalk Powerpoint Closed 2-3-17 1 1 City Admin 0.15 17-09 2/3/2017 David Bungert Discipline records for FD employee Closed 2-7-17 2 17-10 2/3/2017 David Bungert Videos of all ALS Task Force Meetings Closed 2-7-17 2 17-11 2/7/2016 Mindy Roberts Sequalitchew Creek settlment agreements Closed 2-7-17 0 Building/Fir 17-12 2/8/2017 Afzar Nasoordeen Pending code violations- 1625 Palisade Blvd Closed 2-10-17 1 1 e 1.00 Building/Fir
17-13 2/9/2017 Heather Nilson Records regarding 1609 McNeil St Closed 3-20-17 1 1 e 1.50 AGENDA ITEM #14. 14.1. 17-14 2/10/2017 Drew Bowlds Records regarding DuPont Storage Facility Closed 2-13-17 1 1 Building 2.00 Building/Cle 17-15 2/15/2017 Shawn McCoin Info on self-storage facilities Closed 3-9-17 1 14 rk 10.00 Quadrant home plans 2212 "B" sheets structural 17-16 2/15/2017 Mark Markin calculations Closed 2-21-17 1 2 Building Page 31 of 87 Street/Trees Sidewalk info from 2-14-17 Council 17-17 2/15/2017 Michael Simpson Meeting Closed 2-15-17 0 0 City Admin 0.50 Fire Dept Reports related to above ground storage tanks or hazardous waste, fire code violations, and date of last Fire/Buildin 17-18 2/28/2017 Enviro Assessment PC inspection Closed 3-3-17 3 g 17-19 2/24/2017 Todd Hawes Sq footage of Fairfield Inn Closed 2-24-17 0 Building
17-20 3/1/2017 Sera Mattson-DJC Bid documents for Bell Hill Booster Station Upgrades Closed 3-2-1 1 Clerk/PWs 17-21 2/23/2017 Dustin Lawrence Shapefiles for DuPont's zoning districts Closed 3-3-17 5 PW/Clerk Danick Baron- 17-22 3/3/2017 SmartProcure Purchasing records from 2015-04-03 to current Closed 3-16-17 4 8 Finance UW Center for Human 17-23 3/2/2017 Rights Info on US Customs and Border patrol Closed 3/20/2017 9 Police 17-24 3/7/2017 Thomson Reuters Thomson Reuters Closed 3/7/2017 5 5 Finance Updates for Building, Community Development, Public Works, P...
City council meeting-7-26-16/2-14-17 & DVD for ALS 17-25 3/9/2017 David Bungert meetings Closed 3-15-17 3 4 Clerk Fire dispatch audio and EMS reports from 3-7-38-17/ FD staff schedules, pay stubs, sick call out, vacation leave and all paid and non paid leave types foe the periodof 3- 17-26 3/9/2017 David Bungert 6-17 Closed 3-15-17 3 4 Fire/Clerk
CD/Clerk/3 rd Party 17-27 3/9/2017 Zane Shiras SEPA Application for the Intel Property Closed 3-28-17 5 12 notification 17-27a 3/27/2017 Thomas Boyd Building plans for 1473 Thompson St DuPont WA Closed 4-4-17 1 Wating on Requestor CA/CD/Cle 17-28 3/27/2017 Kate Martin-TNT DuPont Corporate Park Application Materials Closed 3-28-17 1 1 rk CA/CD/Cle 17-29 3/30/2017 Jon Silver DuPont Corporate Park Application Materials Closed 3-30-17 1 1 rk 0.50 17-30 4/11/2017 Jay Wilkinson Traffic incident from 6-9-2001 Closed 4-17-16 5 5.00 Police
2017 Average Days 1.41 2.31
2017 Total Hours to Date 19.30
* Number of days is calculated as business days and does not count the day the request was received AGENDA ITEM #14. 14.1. Page 32 of 87 AGENDA ITEM #14. 14.1.
March Monthly Report-2017
Incident type 2016 Responses 2017 Responses YTD Estimated Dollar Loss Fire 0 2 2 $462,500 EMS/Rescue (MVA) 50 56 145 NA Hazardous Condition 2 0 5 NA Service Calls 10 4 31 NA Severe Weather 0 0 0 NA False Alarm/Good Intent 5 8 22 NA Total 67 70 205 NA YTD Total $462,500
Calls days of the Week
Monday Tuesday Wedensday Thursday Calls days of the Week Friday Saturday Sunday 0 5 10 15
Calls by Hour Block
0 2 4 6 8 10 12 14 00:00 to 02:59 03:00 to 05:59 06:00 to 8:59 09:00 to 11:59 12:00 to 14:59 15:00 to 17:59 18:00 to 20:59 21:00 to 23:59
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Updates for Building, Community Development, Public Works, P... Page 33 of 87 AGENDA ITEM #14. 14.1. Medical Type District 2017 49-100 (off Mounts exit) 0 Unincorporated Pierce County 49-801 Historic Village 8 ALS Priority 49-802 El Rancho Madrona 0 BLS Priority BLS Routine 49-803 Palisade 10 49-804 Edmond Village 4 49-805 DuPont Station 7 49-806 Yehle Village 25 All Calls 49-807 Hoffman Hill 8 49-808 Bell Hill 1 49-809 Warehouse District 4 49-810 Glacier Mine 0 Medcial 49-811 Civic Center 2 Fire 49-812 Golf Course 1 49-815 Solo Point 0 Total 70
Response Times
City Adopted Time Standard Average Percent YTD Dispatch to En-Route 120 seconds 110.51 seconds 65.15% 66.40% En-Route to On Scene 360 seconds 203.30 seconds 87.87% 92.% Time from Dispatch to On Scene 480 seconds 311.42 seconds 87.87% 85.60% NFPA-1710 Time Time Standard Average Percent YTD Dispatch to En-Route 80 seconds 110.51 seconds 23.88% 36.80% En-Route to On Scene 240 seconds 203.30 seconds 71.21% 63.20% Time from Dispatch to On Scene 340 seconds 311.42 seconds 59.09% 52.20% Over all Time -Standard
Call type City NFPA Priority-1 Medical 93.33% 73.33% Priority-2 Medical 78.99% 36.84% Priority-3 Medical 100% 75% Fire 91.69% 66.66%
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Updates for Building, Community Development, Public Works, P... Page 34 of 87 AGENDA ITEM #14. 14.1.
Monthly Activity Report Responses/Operations: DuPont Fire Department responded to 70 calls for service in March. The responses are broken down on page two (2) under Medical Types. ALS (Advanced Life Support) arrival times averaged 14.49 minutes; this does not include our dispatch time to when they call en-route. ALS Ambulances were available for 41.07% of EMS calls. Other departments handled 5.71% of our calls 21-Transports, 50% of these were ALS patients A reserve was on duty, for 25% of the days in March House Fire Edmund village
Training/Recruitment: Preparing for the 2017 volunteer reserve recruitment set for April DuPont’s’ Fire Chaplain Vincent Rhoads in no on board FF. Lech will have graduated as will be assigned to A-Shift Hosted a regional Tactics class
Public Activities/Education: 4-Publice Events 1- After the Fire outreach Fire crews have visited 3 grade levels at Chloe Clarke Elementary School
Home Fire Safety for Vinyl siding homes: As it sits on your home it is safe Keep BBQs and other heat sources 10’ feet the siding Carefully dispose of cigarettes
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Updates for Building, Community Development, Public Works, P... Page 35 of 87 AGENDA ITEM #14. 14.1.
FINANCE DEPARTMENT ACCOUNTING & BUDGET*CENTRAL SERVICES*INFORMATION SYSTEMS
TO: Mayor Mike Courts, City Council FROM: Paula Barry, Finance Director RE: Report for the Month of March 2017 DATE: April 25, 2017
Accounting & Utility Stats: • Business License applications processed: 47 • Accounts Payable and Receivable: 1. Bills Paid for All Departments: $860,252 2. Accounts Billed for Reimbursable Services: $13,268 3. Amount Collected for Reimbursable Services: $21,754
Utilities: • New Accounts Established: 6 total (6 new construction, 0 new residents) • Utility Bills:
Utility Bills: 0 Shut Off Notices: 59 Final Bills: 89 Adjustments: 0 Past Due Notices: 0 Shut Offs: 14
• Online bill pay by month/year
2017 # Online # All e-Bills Direct # Direct Month Total Paid Pymts Pymts % On-line Sent Debit Debits January $103,245 907 3,026 30.0% $41,240 404 February $24,262 230 1,100 20.9% 216 March $87,117 839 2,522 33.3% $43,247 409 Total YTD $214,625 1,976 6,648 29.7% 216 $84,488 813
2016 2015 # Online # All eBills Direct # Direct # Online Month Total Paid Pymts Pymts % On-line Sent Debit Debits Total Paid Pymts January $83,480 726 3,681 19.7% $47,485 458 $29,101 276 February $24,980 174 1,250 13.9% 142 $5,854 68 March $72,470 706 3,341 21.1% $46,939 456 $49,591 460 April $24,034 223 1,320 16.9% 156 $15,213 134 May $83,934 726 3,288 22.1% $46,262 451 $57,324 545 June $17,663 171 860 19.9% 165 $19,942 163 July $111,722 802 3,302 24.3% $60,297 428 $71,556 594 August $22,030 175 584 30.0% 172 $17,713 151 September $137,452 852 2,319 36.7% $51,577 369 $94,082 653 October $25,678 189 667 28.3% 192 $31,509 200 November $111,955 850 2,644 32.1% $49,014 411 $84,957 672 December $25,269 217 975 22.3% 204 $21,873 179 Total YTD $740,667 5,811 24,231 24.0% 1,031 $301,572 2,573 $498,716 4,095
Updates for Building, Community Development, Public Works, P... Page 36 of 87 AGENDA ITEM #14. 14.1.
Finance Services Update:
Financial Condition Update With exception to some one-time monies that were received in 2016 along with a temporary decline in permit fees, General Fund revenues received for 2017 are on track with those received in 2016 for the same time period. The one-time monies included in the February 2016 revenue was $70,000 in back taxes owed to the City from the second and third quarter of 2015. In addition, the City received a portion of the refunded debt of $48,000 as revenue to use to pay the costs associated with the debt issuance. As for General Fund expenditures, all departments are on track with expected and historical expenditure rates.
Highlights of General Fund revenues include:
• Sales Tax – Sales tax collected through the month of March are coming in above budget expectations by about 14%. When compared to the same time last year, sales tax is coming in 14.3% ahead of 2016 receipts.
The following tables and graph show monthly sales tax collections for 2016 and 2017 by month and by business sector through March.
City of DuPont A ctual Monthly Sales Tax Receipts Sales Tax Receipts Dollar Percent Month 2016 2017 Change Change January 60,589 74,583 13,994 23.1% February 81,451 94,161 12,710 15.6% March 66,683 69,813 3,130 4.7% Total 208,723 238,557 29,834 14.3%
With only three months of revenue it is difficult to draw a conclusion at this time for how the remainder of the year will go but we are certainly off to a good start. The graph below will become more helpful as the year goes on.
Updates for Building, Community Development, Public Works, P... Page 37 of 87 AGENDA ITEM #14. 14.1.
Although we are seeing a slight decrease in general merchandising/miscellaneous retail and retail eating/drinking, as shown in the following table, this is offset by significant increases in other areas particularly wholesaling, services and contracting.
City of DuPont Actual Sales Tax Receipts Business Sector YTD as of June Dollar Percent Percent of Total Gr oup 2016 2017 Change Change 2016 2017 Services 32,981 41,822 8,841 26.8% 15.8% 17.5% Contracting 38,292 42,179 3,887 10.2% 18.3% 17.7% Communications 10,896 11,017 121 1.1% 5.2% 4.6% Auto/Gas Retail 5,041 5,162 121 2.4% 2.4% 2.2% Gen Merch/Misc Retail 5,852 4,911 (941) -16.1% 2.8% 2.1% Retail Eating/Drinking 35,511 35,386 (125) -0.4% 17.0% 14.8% Other Retail 28,136 33,692 5,556 19.7% 13.5% 14.1% Wholesale 13,708 23,635 9,927 72.4% 6.6% 9.9% Miscellaneous 38,306 40,753 2,447 6.4% 18.4% 17.1% Total 208,723 238,557 29,834 14.3% 100.0% 100.0%
• B&O Taxes – Business and Occupation (B&O) taxes are collected on a gross receipts basis and, for certain types of businesses, a square footage basis as well. Combined revenues from both gross receipts B&O tax and square footage B&O tax are ahead of revenues collected at this time in 2016 by $31,233 or 20.1%.
• Permit revenues – Permit revenues collected through March total $39,300. When compared to the same time in 2016, we have collected $34,600 less for the same period in 2017. However, we are expecting some permit revenues to increase dramatically as the year progresses.
• Lodging Tax – Although not in the General Fund, lodging tax revenues are important to the general fund. Revenue received through March 2017 on par with revenues collected through March 2016. Now that one of the two new hotels has opened, we anticipate seeing growth in these revenue numbers in the upcoming months.
• REET – REET revenue through March 2017 totaled $84,179 and has come in $16,605 or 24.6% over revenue collected through March 2016.
Department Update A number of projects were started or continued to be worked on in March and into April by the Finance Director and staff including:
• 2017 budget book is complete and being printed. • 2016 Annual Reports for State Auditor’s Office • 1st Quarter Budget Amendment • Internal audit of L&I premiums paid • Continue to surplus machinery and equipment as authorized through quarterly inventory surplus resolutions.
Updates for Building, Community Development, Public Works, P... Page 38 of 87 AGENDA ITEM #14. 14.1.
DuPont Police Department 1780 Civic Drive, Suite 100 DuPont, WA 98327 Office (253) 964-7060 Fax (253) 964-8491
Police Department Monthly Report For March 2017
Crime Trends
Below are the Calls for Service (CFS) totals for the month March 2017. The number of CFS for both February and March of 2016 are also listed.
Calls for Service March 2017 February 2016 March 2016 (CFS) Total CFS 545 532 481 DuPont CFS 506 491 451 Traffic Stops 228 246 240
For the month of March we had an uptick in calls for service for District 801. Officers observed an abnormal amount of suspicious vehicles in this reporting district. We responded with added neighborhood patrols and traffic stops.
Response Time Averages for the Month of March
Priority Level 2016 2017 Average 1 2:46 2:09 Below average 2 4:32 3:39 Below average 3 6:30 5:19 Below average
Investigative Information
4 New cases added 28 Active Cases
Community Policing Updates
Coffee with the Chief was held on Thursday, March 16th at Forza.
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Updates for Building, Community Development, Public Works, P... Page 39 of 87 AGENDA ITEM #14. 14.1.
Connect with Kids program, greeting both kids and parents at school in the mornings, is doing well. We have expanded to Pioneer Middle School and when scheduling permits, officers are stopping in and having lunch with the students.
Bell Hill and the Historical village held Community Connector meetings in their respective villages.
The 2017 Citizens’ Academy wrapped up on March 9th and a graduation ceremony was held for our 16 attendees.
Department Updates and Trainings
Officer Wyatt Gustason is continuing his Field Training and is doing very well.
The DuPont Police Department sponsored an Outlaw Motorcycle Gang training on March 15th. Numerous agencies from the region were in attendance.
Upcoming Events
The next Coffee with the (New) Chief will be Thursday, May 18th from 5:00 pm to 7:00 pm at Forza.
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Updates for Building, Community Development, Public Works, P... Page 40 of 87 Updates for Building, Community Development, Public Works, P...
Page 1 of 10
Traffic Violations and Arrests - March 2017
Violation Description Infraction Traffic
TOTAL NUMBER OF TRAFFIC INFRACTION NOTICES (NOIs) ISSUED: 82
TOTAL NUMBER OF VERBAL WARNINGS GIVEN: 134 TOTAL NUMBER OF WRITTEN WARNINGS GIVEN: 1
Misdemeanor TOTAL (Includes Cite Felony ARRESTS and Release)
TOTAL NUMBER OF ARRESTS: 18 1 19 AGENDA ITEM #14. 14.1. Page 41 of 87
Updates for Building, Community Development, Public Works, P... Page 2 of 10
Monthly Written Report Synopses - March 2017
Reporting Occurred On Incident No. Description District Synopsis (RD)
3/1/2017 14:00 1706101036 Found Property 811 Found Property
Sex Crime - Child 3/2/2017 9:00 1706100520 (Statutory) Rape - No 803 Possible Rape Force 3/2/2017 12:00 1706200739 Fraud - Identity Theft 803 R/P reported identity theft Theft - Motor Vehicle 3/2/2017 12:00 1706400454 808 Officers responded to a motor vehicle theft. (MVTR) Traffic - Driving 3/3/2017 8:09 1706200456 Suspended / Revoked / 806 Officers conducted a traffic stop. DWLS / DWLR Traffic - Driving 3/3/2017 10:00 1706202100 Suspended / Revoked / 801 DWLS/R 3RD cite and release. DWLS / DWLR Traffic - DUI / Driving AGENDA ITEM #14. 14.1. 3/4/2017 2:36 1706300219 Under the Influence - 933 DUI arrest and booking. Drugs Traffic - Driving Page 42 of 87 3/4/2017 9:30 1706301728 Suspended / Revoked / 805 DUI arrest and booking. DWLS / DWLR Suspicious Person / 3/4/2017 15:40 1706800607 Vehicle / Incident / 805 Information report. Information (FIR) 3/5/2017 9:00 1706400478 Vehicle Impound 809 Officers responded to a suspicious vehicle. Traffic - Driving 3/5/2017 10:59 1706401774 Suspended / Revoked / 805 DWLS/R 3RD cite and release. DWLS / DWLR Updates for Building, Community Development, Public Works, P... Page 3 of 10
Monthly Written Report Synopses - March 2017
Reporting Occurred On Incident No. Description District Synopsis (RD) Traffic - Driving 3/5/2017 11:50 1706401856 Suspended / Revoked / 801 DWLS/R 3RD & False Statements. DWLS / DWLR Traffic Offense - Driver cited for No valid operator license 3/5/2017 19:35 1706401435 805 Citation without ID and issued a NOI. Mental - includes 3/6/2017 8:26 1706501717 Voluntary/Involuntary 809 Involuntary commit Commits Traffic - Driving 3/6/2017 11:30 1706500792 Suspended / Revoked / 806 Officers conducted a traffic stop. DWLS / DWLR 3/6/2017 12:00 1707201042 CPS Information Only 806 Police received a report of possible assault. Vehicle Recovery (for 3/9/2017 7:29 1706800368 outside jurisdiction 805 Officer recovered a stolen plate. recovery only) Suspicious Person / AGENDA ITEM #14. 14.1. 3/10/2017 1:08 1706900081 Vehicle / Incident / 15 Officer Involved MVC Information (FIR) 3/10/2017 7:00 1706900393 Found Property 807 Recovered property. Littering / Illegal
Page 43 of 87 3/10/2017 16:10 1706901407 804 Information report. Dumping Criminal Arrest 3/11/2017 1:32 1707000144 805 Warrant arrest. Warrant Traffic - Driving 3/11/2017 22:43 1707001864 Suspended / Revoked / 805 DWLS/R 3RD cite and release. DWLS / DWLR Criminal Arrest 3/13/2017 0:53 1707200066 15 Warrant arrest & DWLS/R 3RD. Warrant Updates for Building, Community Development, Public Works, P... Page 4 of 10
Monthly Written Report Synopses - March 2017
Reporting Occurred On Incident No. Description District Synopsis (RD) Theft - From Banking- Victim reported unauthorized use of the 3/13/2017 9:00 1707200527 810 Type Inst victim's credit card. Traffic - Driving 3/14/2017 0:38 1707300062 Suspended / Revoked / 803 DWLS/R 3RD cite and release. DWLS / DWLR Theft - All Other 3/14/2017 8:30 1709401112 806 Victim reported an item stolen. Theft/Larceny Traffic - Driving 3/15/2017 1:24 1707400095 Suspended / Revoked / 805 DWLS/R 3RD cite and release. DWLS / DWLR Destruction / Damage / 3/16/2017 14:00 1707501547 Vandalism of Property - 804 Vandalism Public An unknown vehicle had failed to turn at the Traffic - Hit and Run - round-a-bout and struck a one way sign along 3/18/2017 1:08 1707700178 806 Non Injury with a tree. Area check for the vehicle was
negative. AGENDA ITEM #14. 14.1. All Other Offenses - Non- 3/18/2017 15:00 1708100436 811 A student posted vague threats on social media. Criminal All Other Offenses - Non- 3/19/2017 17:00 1707801198 805 Caller reported an unwanted person. Criminal Page 44 of 87 Harassment / Verbal 3/20/2017 15:25 1708000209 803 Officer took a threats/harassment report. Threats Only Traffic - Driving Officer stopped a vehicle and the driver was 3/20/2017 22:39 1707902022 Suspended / Revoked / 805 cited/released for DWLS/R 2nd and the vehicle DWLS / DWLR impounded. Traffic - Driving Officer stopped a vehicle and driver detained 3/20/2017 23:48 1707902156 Suspended / Revoked / 801 for DWLS. Narcotics investigation ongoing. DWLS / DWLR Updates for Building, Community Development, Public Works, P... Page 5 of 10
Monthly Written Report Synopses - March 2017
Reporting Occurred On Incident No. Description District Synopsis (RD) Suspicious Person / Subject wanted back into the residence after it 3/21/2017 14:20 1708001235 Vehicle / Incident / 804 was vacated be the subject. Information (FIR) Suspicious Person / 3/23/2017 22:34 1708202104 Vehicle / Incident / 268 Agency Assist with JBLM Information (FIR) 3/24/2017 12:00 1708301132 Theft - From Shipment 806 Theft 3/25/2017 1:24 1708400093 Traffic Offense - Arrest 801 DUI report. 3/25/2017 13:00 1708901385 Fraud - Identity Theft 802 Victim reported a fraud. Traffic - Driving 3/25/2017 16:34 1708401192 Suspended / Revoked / 805 DWLS 2nd DWLS / DWLR Destruction / Damage / A city employee discovered graffiti at a city 3/25/2017 17:00 1708700734 Vandalism of Property - 806 park. Public Criminal Arrest 3/25/2017 22:40 1708401913 805 DWLS/R 3RD and Warrant Arrest. Warrant
Criminal Arrest AGENDA ITEM #14. 14.1. 3/26/2017 1:50 1708500142 15 Warrant arrest Warrant Burglary - Forced Entry - 3/26/2017 2:00 1708500468 803 Residential Burglary. Residence Harassment / Verbal Page 45 of 87 3/26/2017 18:30 1708501262 801 Threats report. Threats Only Assault - Nonaggravated 3/26/2017 22:31 1708501669 803 DV assault (Simple) Family DWLS/R 3rd and Ignition Interlock restriction 3/29/2017 17:25 1708801529 Traffic Offense - Arrest 801 violation. Mental - includes 3/30/2017 12:40 1708900970 Voluntary/Involuntary 803 A citizen was transported to a hospital. Commits Updates for Building, Community Development, Public Works, P... Page 6 of 10
Monthly Written Report Synopses - March 2017
Reporting Occurred On Incident No. Description District Synopsis (RD) All Other Offenses - Non- 3/30/2017 17:00 1708901995 811 K9 Narcotic Training Aid information. Criminal Trespass of Real Officer booked a subject into jail for 3/31/2017 1:00 1709000061 Property / Criminal 805 trespassing. Trespass Mental - includes 3/31/2017 4:27 1709001374 Voluntary/Involuntary 809 Involuntary commit Commits Traffic Offense - 3/31/2017 12:47 1709000923 803 Fail to transfer title 45 days. Citation Destruction / Damage / 3/31/2017 23:00 1709101076 Vandalism of Property - 806 Vandalism Private AGENDA ITEM #14. 14.1. Page 46 of 87 RESPONSE TIMES for March 2017 AGENDA ITEM #14. 14.1. Page 7 of 10 Response Times: The response time to calls for service is a critical component of our service delivery. We have three categories of calls for service: priority one, two and three. Priority one calls are emergency calls where there is a potential for serious injury or loss of life. Priority two calls are those that are less serious but require immediate attention. A priority three call is one that does not need immediate attention and is usually handled when officers have time available. Response times can vary greatly due to the number of officers working, ongoing higher priority activity or drive time. The chart below compares our 2017 monthly response times with the 2016 average. This information is used to review manpower, officer availability and activity levels. Our response time is measured from the time the officer receives the call until the time he arrives.
PRIORITY 1
Dec Series1 Nov Oct Example: Armed Sep Robbery Aug Domestic (w/weapon) Jul Suicide 2017 Jun
May PRIORITY 2 Apr Mar 2:09:00 Dec Feb 1:32:00 Nov Series1 Jan 0:03:00 Oct
0 0.05 0.1 Sep Example: 911 Hangup Aug Susp. Vehicle Jul Susp. Person 2016 Average 2:46 2017 Jun May Apr PIORITY 3 Mar 3:39:00
Dec Feb 3:33:00 Nov Jan 6:55:00
Oct Series1 0 0.2 0.4 Sep Example: Aug Cold Burglary 2016 Average 4:32 Jul Found Property 2017 Civil Matters Jun May Apr
Mar 5:19:00 Feb 4:57:00 Jan 7:03:00
0 0.2 0.4
2016 Average 6:30 Updates for Building, Community Development, Public Works, P... Page 47 of 87 AGENDA ITEM #14. 14.1. Page 8 of 10
dpd Jurisdiction totals - March 2017
Jurisdiction Count Percentage DuPont 506 92.8% Steilacoom 16 2.9% Lakewood 11 2.0% Fort Lewis 1 0.2% Pierce County 6 1.1% Tacoma 1 0.2% Other 4 0.7% 545 100.0%
Fort Lewis, 0.2% Pierce County , 1.1% Lakewood, 2.0%
Steilacoom, 2.9%
DuPont, 92.8%
DuPont Steilacoom Lakewood Fort Lewis Pierce County
Updates for Building, Community Development, Public Works, P... Page 48 of 87 Calls for Service (CFS) AGENDA ITEM #14. 14.1. by Reporting District (RD) March 2017 REPORTING DISTRICT (RD) Grand Call Type 801 802 803 804 805 806 807 808 809 810 811 812 Total 911 HANG-UP/OPEN LINE 1 1 2 AGENCY ASSIST 2 1 1 4 ALARM OTHER 1 1 2 ANIMAL COMPLAINT (GENERAL) 1 1 2 1 5 ATTEMPT SUICIDE 1 1 BURGLARY ALARM - COMMERCIAL 1 1 2 2 2 8 BURGLARY ALARM - RESIDENTIAL 3 2 4 9
CHECK/CREDIT CARD FRAUD 1 1 CITIZEN ASSIST 1 1 1 1 3 7 CITIZEN FLAG DOWN 1 2 3 DISABLED VEHICLE IN ROADWAY 3 1 3 1 1 9 DISORDERLY - VERBAL ALTERCATION 1 1 2 DUI 1 1 DV - PHYSICAL 1 1 DVV - VERBAL DOMESTIC 1 1 1 1 4 FIRE (CALL TRANSFERRED TO FIRE PSAP) 1 1 FOLLOW UP 1 2 2 1 3 9 FOUND PROPERTY 1 1 1 3 FRAUD/FORGERY 1 1 2 4 GRAFFITI 1 1 HARASSMENT 1 3 4 HAZARD - TRAFFIC 1 1 HOLDUP ALARM - COMMERCIAL 2 2 INFORMATION FOR POLICE 2 1 1 4 3 1 10 1 23 JUVENILE PROBLEM (GENERAL) 1 1 1 3 LEWD CONDUCT 1 1 LITTERING 1 1 MEDICAL AID - CPR IN PROGRESS 1 1
MEDICAL AID (CALL TRANSFERRED TO FIRE PSAP) 3 1 1 2 2 2 11 MOTOR VEHICLE THEFT 1 1 1 3 MVC - HIT & RUN 1 1 2 MVC - NON INJURY 1 1 1 2 5 NOISE COMPLAINT 1 1 NOISE COMPLAINT - CAR Updates for Building,STEREO Community Development, Public Works,1 P... Page 49 of 87 1 Calls for Service (CFS) AGENDA ITEM #14. 14.1. by Reporting District (RD) March 2017 REPORTING DISTRICT (RD) Grand Call Type 801 802 803 804 805 806 807 808 809 810 811 812 Total NOTIFICATION 1 1 PANIC ALARM - COMMERCIAL 1 1 PARKING PROBLEM 5 1 2 1 2 3 14 PERSON DOWN 1 1 PHONE MESSAGE FOR OFFICER 1 11 12 RESIDENTIAL BURGLARY 1 1 SECURITY CHECK 3 1 1 5 3 7 1 1 22 SHOTS FIRED - NO KNOWN VICTIMS 1 1 SPECIAL EMPHASIS 1 1 2 SUBJECT STOP 2 6 2 1 1 12 SUICIDE THREAT 1 1 SUSPICIOUS - PERSON 1 1 2 1 5 SUSPICIOUS - PROWLER 1 1 SUSPICIOUS - VEHICLE 7 4 3 9 5 2 2 2 1 35 TEST 1 1 THEFT 1 1 2 THEFT - FROM VEHICLE 1 1 THREATS 1 1 1 1 4 TRAFFIC COMPLAINT (RECKLESS VEHICLE) 1 1 1 3 TRAFFIC STOP 30 30 34 77 11 5 3 10 28 228 UNATTENDED CHILD 1 1 UNKNOWN TROUBLE 1 1 UNWANTED LOITERER 2 2 UNWANTED PERSON 3 2 5 VANDALISM 1 1 WARRANT SERVICE/SUBJ WITH WARR 1 1 2 4 WELFARE CHECK 3 1 2 1 1 8 Grand Total 74 2 60 58 126 51 31 11 19 5 67 2 506
Please refer to the Jurisdiction Summary for total calls including outside jurisdictional
REPORTING DISTRICT (RD) DuPont 801 Historic Village 807 Hoffman Hill 802 El Rancho Madrona 808 Bell Hill 803 Palisade 809 Warehouse District 804 Edmond Village 810 Glacier Mine 805 DuPont Station 811 Civic Center 806 Yehle Village 812 Golf Course
Updates for Building, Community Development, Public Works, P... Page 50 of 87 AGENDA ITEM #14. 14.1.
Parks & Recreation Tourism and Museum March 2017 1700 Civic Drive
DuPont, WA 98327 Ph 253.912.5245 Fax 253.964.1455
Annual Parks & Recreation Auction
Planning is well underway for the Annual Parks & Recreation Auction scheduled for Friday, June 16th. Our fundraising goal this year is $40,000, which is a significant increase from last year. This year's auction will take place at the DuPont Fire Bay. The Park Agency has recommended that auction proceeds benefit the following:
Senior & Youth Activities Informational Kiosk at Sequalitchew Creek Summer Concerts in the Park Replacement Equipment at Ethel Lumpston Park Baseball Training Cage for Youth Baseball
Hudson's Bay Days
Staff is currently working with a volunteer committee to plan the City of DuPont's Annual Hudson's Bay Days, which traditionally occurs the third weekend in August. It has been the goal of the Tourism Board to expand this celebration to a multi-day event. This year's event will undoubtedly be our best yet. Events are scheduled as follows:
Date Event Location Estimated Attendance Tuesday, August 15th Drive, Chip & Putt The Home Course 300 Competition Wednesday, August 16th Tacoma Concert Band Clocktower Park 800-1000 Concert in the Park Thursday, August 17th Triple Nickel TBD 100 Historic Lecture Friday, August 18th Mayor's Cup The Home Course 144 Car Show Cruz In Clocktower Park 300 Saturday, August 19th Classical Glass Car Show & Kansas City BBQ Clocktower Park 4000-5000 Competition Sunday, August 20th Hudson's Bay Historical Society Event Clocktower Park 4000-5000 Kansas City BBQ Competition
Updates for Building, Community Development, Public Works, P... Page 51 of 87 AGENDA ITEM #14. 14.1.
Youth Soccer Partnership
Staff and Park Agency Chair have been meeting with youth soccer organizations in an effort to contract youth soccer this fall. Based off parent feedback and logistical challenges, the Park Agency has recommended that the City partner with Steilacoom-Lakewood-DuPont Soccer Association. All games and practices for DuPont families will occur in DuPont, as always. All registration will be done online through the Lakewood Steilacoom DuPont Soccer Association. Registration will open May 1 for fall soccer.
Memorial Day
The Annual Memorial Day Ceremony is scheduled for Monday, May 29th at Ross Plaza. The ceremony begins at noon. I am pleased to announce that this year's Keynote Speaker is Desmond Doss Jr., son of Congressional Medal of Honor Recipient Desmond Doss Sr.. The movie Hacksaw Ridge is based off the true story of Pfc Desmond T Doss, who was the recipient of the Congressional Medal of Honor despite refusing to bear arms during WWII on religious grounds. Without firing a shot, he was able to save 75 men in the Battle of Okinawa. It is an honor for the City of DuPont host Mr. Doss over the Memorial Day weekend.
DuPont Historical Society & Museum
The Historical Society hosted their Annual Meeting on March 20th. Current President Carol Estep was reappointed as President. Volunteers are working to update the dupontmuseum.com website. The museum hosted "Remembering Medicine Creek" on March 5th, which hosted 38 guests. The Annual Cherry Blossom Tea is officially sold out. This year's event, "At your service" is scheduled for May 6th at Chloe Clark.
Upcoming Events & Meetings
Park Agency Meeting May 1 Cherry Blossom Tea May 6 Citywide Yard Sale May 20 Memorial Day Ceremony May 29
Updates for Building, Community Development, Public Works, P... Page 52 of 87 AGENDA ITEM #14. 14.1. Public Works Department Water, Stormwater, Streets, Parks, Rec., Facilities 1700 Civic Drive DuPont, WA 98327 Ph 253.912.5381 Fax 253.964.1455
Monthly Activity Report for March 2017 Operational Highlights
Transitioning our motorized equipment from Winter to Spring service. Snow and ice removal equipment (plows and de-icing tank with sprayer) have been dismounted and stored away for next year.
City staff continues to monitor the weather, our weather station located at the Public Works shop recorded over 7 inches of rain during the month of March.
At the end of March, we started full use of a new computerized maintenance management system (CMMS) for tracking work and staff completion of work. This system is from Dude Solutions, North Carolina, and the system is called Mobile 311. Each staffer was issued an Android based phone with the Mobile 311 app. This web based system creates work orders, tasks out the work, and records the completion of work based on our business lines: Water, Stormwater, Roads/Streets, Parks, and Facilities. This CMMS system shows the work graphically by connecting to Google maps. One outstanding item is the pending connection to GIS info related to our utilities infrastructure.
The debris generated from the residential fire at Hudson ST required the immediate street and sidewalk to be cleaned. Additionally to a larger impact is the cleaning of the stormwater system from fire debris with the fire water outwash. Staff removed surface debris from at the individual catch basins as well as the “end of pipe” stormwater facilities. A contract vactor truck was also used for the deep cleaning of the catch basins. A lesson learned meeting was hosted by the Public Works staff on how this event impacted the stormwater system and ways to assist in future fire events to prevent localized flooding for the fire department. Attached graphic shows the location house fire (star) and the stormwater catch basins and conveyance lines.
Testing completed on the City’s Backflow systems (facilities and irrigation systems). City owned backflow systems achieved 85% pass rate. The remaining 15% that did not pass are scheduled for repairs in April.
Completion of the Center Drive Tree removal for future plantings was completed, and trees have been planted with volunteers and staff.
City staff has begun with the installation of our Community Garden water service; this will provide water to the Gardens located along Power Line Road.
Staff has been monitoring a Storm water spill event that has been occurring close to a Storm water site, Crews have been called in for cleanup and Staff will continue to monitor the outfall into our System. . Our sweeper has been busy logging in 153 miles of streets, accumulating about 32 yards of debris.
With the help of our Lakewood municipal court appointed crew and volunteer staff we have maintained various Trails/Storm Water Facilities and Parks throughout the City, current area staff is working on is along the Hoffman Hill Blvd and consists of removing invasive weeds.
Contracting Highlights
Bell Hill Well #1 Replacement Project: Current Replacement pump and motor is being manufactured. Estimate early May for start of work.
Water Production
Winter Consumption remains steady in winter water production. This matches historical productions trends from past years. March production was 23.1M Gallons or 3 M Cubic Feet.
Updates for Building, Community Development, Public Works, P... Page 53 of 87 AGENDA ITEM #14. 14.1. Total Well Production 14000000
12000000
10000000
8000000
Cu. Ft. 6000000
4000000
2000000
0 Jan Feb March April May Jun Jul Aug Sep Oct Nov Dec 2017 2016 2015 2014
previous Current total well production reading reading Bell Hill Well #1 723,917,000 723,917,000 0 Bell Hill Well #2 85,511,800 85,515,200 3,400 Bell Hill Well #3 71,333,700 78,684,300 7,350,600 Hoffman Hill Well #1 112,622,100 119,204,400 6,582,300 Hoffman Hill Well #2 1,414,293,000 1,423,367,000 9,074,000 total production all Mar-17 sources gallons 23,010,300 total production all sources Cu.Ft.. 3,076,243
Water Analyses Tally March 2017
We sampled in accordance the DOH Monitoring schedule Chlorine Residual 60+ assessments Bacteriological Analysis 12 locations
All samples results are posted to the Washington State Department of Health’s Web Site several weeks after the test date
https://fortress.wa.gov/doh/eh/portal/odw/si/Intro.aspx Start Accept Enter Water system ID 20500 Submit look under the “samples tab”
Updates for Building, Community Development, Public Works, P... Page 54 of 87 Updates for Building, Community Development, Public Works, P...
Public Works Photos AGENDA ITEM #14. 14.1. Monthly Activity Report for Page 55 of 87 March 2017 Updates for Building, Community Development, Public Works, P... AGENDA ITEM #14. 14.1. Page 56 of 87
House Fire Hudson ST, 3/7/17, Storm Water System Cleaning Updates for Building, Community Development, Public Works, P... Back Flow Testing
Community Garden
AGENDA ITEM #14. 14.1. Water Meter and
Page 57 of 87 Water Service Installation AGENDA ITEM #15. 15.1. MEETING DATE: ______April 25, 2017 ✔ TITLE: Memorandum of Understanding (MOU) with Copper Leaf, LLC regarding sub-area planning efforts for the Old Fort Lake Business / Technology Park Communit y Development 04/18/17 Staff Jeff Wilson, Director !"#
BUDGET IMPACT: Yes No ✔ FUND: " $
DETAILED SUMMARY STATEMENT:
Draft Memorandum of Understanding (MOU) with the Copper Leaf, LLC to reach a general consensus of the elements in the proposed MOU. The MOU when approved will provide the framework for the preparation of a formal Development Agreement with Copper Leaf, LLC for the sub-area planning efforts and development of the Old Fort Lake Business / Technology Park.
Copper Leaf has applied for an extension with the owner. If received, this item will be removed from April 25 agenda, and discussed throughout the month of May at meetings and the workshop for a vote at the last meeting. Both parties much prefer that course of action.
Staff has incorporated Council's comments and Copper Leaf is changing some of their visioning, so negotiations with Copper Leaf, LLC are ongoing. A revised Draft MOU is being prepared but depends somewhat on the extension outcome. An updated draft MOU will be provided as soon as possible if the extension is not granted; most likely on April 24, 2017.
RECOMMENDATION: Provide consensus on the elements of the MOU and authorize the the Mayor to enter a formal MOU with Copper Leaf, LLC.
Consensus on the Elements of Memorandum of Understanding (MO... Page 58 of 87 AGENDA ITEM #16. 16.1.
MEETING DATE: ______
Consent Agenda Discussion Item Unfinished Business New Business Other______
TITLE:
Department: Date of First Reading: Originator: Date of Second Reading: Assigned to: Date of Public Hearing:
BUDGET IMPACT: Yes No FUND: Amount Budgeted Additional Required
DETAILED SUMMARY STATEMENT:
RECOMMENDATION:
Resolution No. 17-509 Authorizing payment to Pierce County f... Page 59 of 87
AGENDA ITEM #16. 16.1.
Resolution No. 17-509 Authorizing payment to Pierce County f... Page 60 of 87 Resolution No. 17-509 Authorizing payment to Pierce County f... 2017 Asphalt Overlay Program/CRP 5840
I hereby certify this to be a true c tabulation of the bids as receive
BID OPENING: FRIDAY, April 7, 2017 County Engineer
(1 ) Miles Resources LLC Engineer's 400 Valley Avenue NE Estimate Puyallup, W A 98372 ITEM UNIT UNIT ITEM NO. QUANTITY UNIT PRICE AMOUNT PRICE AMOUNT
Groue 11 - {Program 6217} Cit~ of Dueont LUMP SUM Mobilization 35,000.00 35,000.00 24,000.00 24,000.00 2 LUMP SUM Clearing and Grubbing 2,500.00 2,500.00 250.00 250.00 3 LUMP SUM Removal of Structures and Obstructions 8,000.00 8,000.00 27,500.00 27,500.00 9 10 CY Roadway Excavation Incl Haul 50.00 500.00 150.00 1,500.00 10 30 TON Crushed Surfacing Base Course 45.00 1,350.00 50.00 1,500.00 11 14,270 SY Planing Bituminous Pavement 4.50 64,215.00 2.70 38,529.00 13 1,830 TON HMA CI1/2 In PG 64-22 90.00 164,700.00 74.50 136,335.00 18 LUMP SUM ErosionlWater Pollution Control 2,000.00 2,000.00 500.00 500.00 19 LUMP SUM Seeding, Fertilizing, and Mulching 1,100.00 1,100.00 300.00 300.00 20 LUMP SUM Topsoil Type A 1,100.00 1,100.00 300.00 300.00 21 160 LF Cement Conc Traffic Curb and Gutter 40.00 6,400.00 60.00 9,600.00 AGENDA ITEM #16. 16.1. 22 130 LF Cement Conc Pedestrian Curb 40.00 5,200.00 60.00 7,800.00 25 7,500 LF Paint Line 0.75 5,625.00 0.22 1,650.00 26 440 LF Painted Wide Lane Line 1.00 440.00 0.65 286.00
Page 61 of 87 27 1,400 SF Plastic Crosswalk Line 4.00 5,600.00 6.00 8,400.00 28 180 LF Plastic Stop Line 7.00 1,260.00 10.00 1,800.00 29 7 EACH Plastic Traffic Arrow 250.00 1,750.00 150.00 1,050.00 30 2 EACH Plastic Bicycle Lane Sym bol 300.00 600.00 175.00 350.00 32 0.7 HUND Raised Pavement Marker Type 2 2,500.00 1,750.00 850.00 595.00 34 16,260 LF Temporary Pavement Marking - Short Duration OAO 6,504.00 0.15 2,439.00 35 4 EACH Pedestrian Pushbutton Post 3,250.00 13,000.00 4,750.00 19,000.00 36 9 EACH Type 1 Induction Loop Vehicle Detector 1,500.00 13,500.00 1,700.00 15,300.00 37 4 EACH Type 2 Induction Loop Vehicle Detector 600.00 2,400.00 825.00 3,300.00 38 750 HR Portable Changeable Message Sign 5.00 3,750.00 3.00 2,250.00 39 LUMP SUM Project Temporary Traffic Control 25,000.00 25,000.00 38,500.00 38,500.00 46 5 MGAL Water 100.00 500.00 1.00 5.00 1 of 2 2017Resolution No. 17-509 Authorizing payment to Pierce County f... Asphalt Overlay Program/CRP 5840 (1 ) Miles Resources LLC Engineer's 400 Valley Avenue NE Estimate Puyallup, WA 98372 ITEM UNIT UNIT ITEM NO. QUANTITY UNIT PRICE AMOUNT PRICE AMOUNT 47 LUMP SUM Roadway Surveying 7,000.00 7,000.00 6,000.00 6,000.00 49 4 EACH Roadway Survey Surface Monument 600.00 2,400.00 750.00 3,000.00 50 125 SY Cement Cone Sidewalk 45.00 5,625.00 80.00 10,000.00 51 4 EACH Cement Cone Curb Ramp Perpendicular Type A 1,500.00 6,000.00 1,500.00 6,000.00 52 8 EACH Cement Cone Curb Ramp Perpendicular Type B 1,500.00 12,000.00 1,500.00 12,000.00 53 105 SF Detectable Warning Surface 30.00 3,150.00 50.00 5,250.00 54 4 EACH Adjust Existing Sanitary Sewer Structure 600.00 2,400.00 1,450.00 5,800.00 58 15 EACH Adjust Valve Box 400.00 6,000.00 375.00 5,625.00 60 3,000 DOL Roadside Cleanup EST 1.00 3,000.00 1.00 3,000.00 62 5,000 DOL Minor Change EST 1.00 5,000.00 1.00 5,000.00 63 LUMP SUM SPCC Plan 500.00 500.00 70.00 70.00 66 LUMP SUM Project Documentation 750.00 750.00 1,500.00 1,500.00 Group 11 Total: $427,569.00 $406,284.00 PROJECT TOTAL: $3,429,881.25 $3,338,402.90 AGENDA ITEM #16. 16.1. Page 62 of 87
2 of 2 AGENDA ITEM #16. 16.1. CITY OF DuPONT WASHINGTON RESOLUTION NO. ______
A Resolution of DuPont, Washington Authorizing the Mayor or City Administrator to support Pierce County in the Award of the Annual Asphalt Overlay Contract and Includes the Center Drive Overlay between Hamilton Avenue and International Place.
WHEREAS, the City of DuPont received a grant for $495,040 from the Transportation Improvement Board for the Center Drive Overlay between Hamilton Avenue and International Place; and
WHEREAS, the City partnered with Pierce County to be part of their annual asphalt overlay contract to gain economies of scale; and
WHEREAS, the County received 3 bids and after bid analysis, the lowest responsive, responsible bidder was Miles Resources, Puyallup, WA; and
WHEREAS, the proposal for the total county contract is $3.338M with the Center Drive portion being $406,284; and
WHEREAS, the county contract will be executed Summer 2017.
NOW, THEREFORE, BE IT RESOLVED:
1) The City of DuPont does hereby agree to authorize the Mayor or City Administrator to support the award of the Pierce County Annual Asphalt Overlay Contract.
2) The Mayor or City Administrator is authorized to monitor, change or otherwise modify the contract within the limits of their spending authority.
ADOPTED by the governing body of the City of DuPont Washington on this 25th day of April, 2017.
Michael P. Courts, Mayor Attest:
Karri Muir, CMC, City Clerk
Approved as to Form:
Gordon P. Karg, City Attorney
Filed with the City Clerk: Passed by the City Council:
Resolution No.: ______
Resolution No. 17-509 Authorizing payment to Pierce County f... Page 63 of 87 AGENDA ITEM #16. 16.2.
MEETING DATE: ______
Consent Agenda Discussion Item Unfinished Business New Business Other______
TITLE:
Department: Date of First Reading: Originator: Date of Second Reading: Assigned to: Date of Public Hearing:
BUDGET IMPACT: Yes No FUND: Amount Budgeted Additional Required
DETAILED SUMMARY STATEMENT:
RECOMMENDATION:
Resolution No. 17-510 Awarding the bid and entering into an ... Page 64 of 87
Resolution No. 17-510 Awarding the bid and entering into an ...
UPDATED CITY OF DUPONT MUSEUM RESTROOM RENOVATIONAND WINDOWS REPLACEMENT PROJECT BID ANALYSIS (APRIL 12, 2017)
ARTUS DAVE'S HOME ENGINEERS CONSTRUCTION REPAIR AND D & D CORE TAP TALAKAI COBRA CHUMLEY ESTIMATE Note 1 CONSTRUCTION CONSTRUCTION CONSTRUCTION CONSTRUCTION CONSTRUCTION CONSTRUCTION NO. ITEM QUANTITY AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT
Mobilization and 1 Demobilization 1 LS $ 2,000.00 $ 4,000.00 $ 425.00 $ 500.00 $ 2,182.00 $ 1,500.00 $ 6,000.00 $ - Unexpected Site 2 Changes. Note 2. 1 CALC -$ $ - $ - $ - $ - $ - $ - $ - 3 Bathroom 1 LS $ 7,250.00 $ 9,300.00 $ 10,410.00 $ 13,850.00 $ 10,020.00 $ 28,540.00 $ 38,118.00 $ 33,336.97 4 Windows 1 LS $ 5,000.00 $ 2,500.00 $ 8,548.00 $ 5,730.00 $ 4,980.00 $ 1,600.00 $ 13,487.00 $ 22,932.37
SUBTOTAL: $ 14,250.00 $ 15,800.00 $ 19,383.00 $ 20,080.00 $ 17,182.00 $ 31,640.00 $ 57,605.00 $ 56,269.34
Sales Tax (8.8%) $ 1,254.00 $ 1,390.40 $ 1,705.70 $ 1,767.04 $ 1,512.02 $ 2,784.32 $ 5,069.24 $ 4,951.70
TOTAL CONTRUCTION COSTS $ 15,504.00 $ 17,190.40 $ 21,088.70 $ 21,847.04 $ 18,694.02 $ 34,424.32 $ 62,674.24 $ 61,221.04
ROUNDING ERROR OR USED HIGHER TAX RATE Note 1: Withdrawn bid due to bidder error on scope. Note 2: Errors in consistent site changes cost estimate. Removing this line item from all bidders for consistent review. AGENDA ITEM #16. 16.2. Page 65 of 87 AGENDA ITEM #16. 16.2. CITY OF DuPONT WASHINGTON RESOLUTION NO. ______
A Resolution of DuPont, Washington Authorizing the Mayor or City Administrator to Award a Renovation Contract with Core Tap Construction.
WHEREAS, the City of DuPont received a grant for $20,370 from the Dept. of Commerce for the Museum Bathroom Renovation and Windows Replacement; and
WHEREAS, the City solicited contractors via Small Works Roster to renovate the museum restroom to make it Americans with Disability Act (ADA) compliant with new finishes and fixtures, as well as replace 6 windows; and
WHEREAS, the City received 7 bids and after bid analysis, the lowest responsive, responsible bidder was Core Tap Construction, Sumner, WA for $17,182, plus sales tax; and
WHEREAS, the contract completion date is May 31, 2017; and
WHEREAS, the grant funds expire June 30, 2017.
NOW, THEREFORE, BE IT RESOLVED:
1) The City of DuPont does hereby agree to authorize the Mayor or City Administrator to award a renovation contract with Core Tap Construction.
2) The Mayor or City Administrator is authorized to monitor, change or otherwise modify the contract within the limits of their spending authority.
ADOPTED by the governing body of the City of DuPont Washington on this 25th day of April, 2017.
Michael P. Courts, Mayor Attest:
Karri Muir, CMC, City Clerk
Approved as to Form:
Gordon P. Karg, City Attorney
Filed with the City Clerk: Passed by the City Council:
Resolution No.: ______
Resolution No. 17-510 Awarding the bid and entering into an ... Page 66 of 87 AGENDA ITEM #16. 16.2.
SMALL WORKS CONTRACT
THIS AGREEMENT is made this ______day of ______, 2017, between CITY OF DUPONT, a municipal corporation ("City"), and ______("Contractor").
In consideration of the terms and conditions contained herein and attached and made a part of this Agreement, the parties herein covenant and agree as follows:
1. Project. The Contractor shall do all work and furnish all permits, tools, materials, labor and equipment for the City’s public works project known as Museum Restroom Renovation and Windows Replacement Project ("Project") in accordance with and as described in the attached bid proposal, plans and specifications, which are by this reference incorporated herein and made a part hereof, and shall perform any alterations in or additions to the Project provided under this contract and every part thereof.
2. Project Cost. The amount of the Project Contract is ______($______) plus applicable Washington State sales tax. The total Project Cost includes all costs associated with the Project work, including, but not limited to, labor, materials, overhead, administrative, permit, and regulatory costs, unless otherwise agreed in writing. The City shall pay sales tax to the Contractor for those portions of the Project that are subject to sales tax. The Contractor shall make sales tax and other tax payments to the State of Washington as provided by Statute.
3. City Agreement. The City employs the Contractor to provide the materials and to do and cause to perform the Project work described above and to complete and finish same according to the Contract Documents (proposal, contract plans, specifications) and the terms and conditions herein contained and contracts to pay the total Project Cost for such work, at the time and in the manner and upon the conditions provided for in this Agreement.
4. Contractor Agreement. The Contractor hereby agrees to fully perform the work for the total Project Cost according to the terms and conditions of this Agreement.
5. Contract Time/Liquidated Damages.
5.1 Contract Time. The Contract Time shall begin on the first working day following the 10th calendar day after the issuance of the written Notice to Proceed or the first day on which the Contractor begins to perform Work on the site, whichever occurs first. Time is of the essence for this Contract. All of the Work shall be completed within the time limits set forth in the Contract, and the Contractor’s unexcused failure to do so shall result in the assessment of liquidated damages.
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The Contractor shall complete all of the Work within the number of calendar days that are specified in the Bid Proposal.
5.2 Liquidated Damages. If the Project is not completed within the Contract Time, then, because of the difficulty in computing the actual damages to the City arising from any delay in completing this Agreement, the parties determine in advance and agree that the Contractor shall pay the City the amount of ($______) per work day that the work remains incomplete after expiration of the specified time for completion as liquidated damages. The parties agree that such amount represents a reasonable forecast of the actual damages, which the City will suffer by failure of the Contractor to complete the work within the agreed time. The execution of this Agreement constitutes acknowledgment by the Contractor that Contractor has ascertained and agrees that the City will actually suffer damages of at least the amount herein fixed.
6. Contractor Responsibilities. The Contractor represents that Contractor is fully experienced and possesses all of the necessary expertise for performance of all work specified herein. The Contractor warrants to the City that any materials and equipment furnished under this Contract will be new and of good quality unless otherwise required or permitted by the Contract Documents, that the work will be free from defects, and that the work will conform with the requirements of the Contract Documents. The Contractor shall provide and bear the expense of all equipment, work and labor that may be required for the transfer of materials and for constructing and completing the work provided for in this Agreement, unless otherwise provided in the specifications for the Project, and shall guarantee said materials and work for a period of two years after completion of this contract.
7. Equitable Adjustments. Should the Contractor desire an equitable adjustment to the Project Cost, on the basis of a written change order or an oral order from the City, Contractor shall file a written notice of that fact with the City within 48 hours of the written or oral order. No later than seven days thereafter, Contractor shall file a written claim with the City stating the amount claimed supported by appropriate documentation. By not protesting or following procedures as this section provides, the Contractor waives any additional entitlement or claims for protested work, and accepts from the City any written or oral order (including directions, instructions, interpretations, and determinations). In spite of any protest, the Contractor shall proceed to promptly complete work that the City has ordered. THE CONTRACTOR’S ACCEPTANCE OF FINAL PAYMENT SHALL CONSTITUTE A WAIVER OF CLAIMS, EXCEPT THOSE PREVIOUSLY AND PROPERLY MADE AND IDENTIFIED BY THE CONTRACTOR IN WRITING AS UNSETTLED AT THE TIME REQUEST FOR FINAL PAYMENT IS MADE.
8. Payment Terms.
8.1 The City shall pay the Contractor on a monthly basis for all work and services satisfactorily completed during the preceding month. A detailed application
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for payment shall be submitted by the Contractor to the City on or before the 30th day of each month, showing the progress of the work and requesting payment in an amount proportionate to the work completed. In cases of single payment, the City shall make payment only after all appropriate releases are submitted. In cases of multiple payments, the City shall retain monies as required by RCW 60.28 and pay the retainage as provided therein. Payment to the Contractor shall be made within 30 days after approval of the application for payment.
8.2 Defective or Unauthorized Work. The City reserves the right to withhold payment from the Contractor for any defective or unauthorized work. Defective or unauthorized work includes, without limitation: work and materials that do not conform to the requirements of this Agreement, and extra work and materials furnished without the City’s written approval. If the Contractor is unable, for any reason, to satisfactorily complete any portion of the work, the City may complete the work by contract or otherwise, and the Contractor shall be liable to the City for any additional costs incurred by the City. "Additional costs" means all reasonable costs incurred by the City, including legal costs and attorneys’ fees, beyond the maximum contract price under this Agreement. The City further reserves the right to deduct the cost to complete the work, including any additional costs, from any amounts due or to become due to the Contractor. The provisions of this subsection 8.2 shall be in addition to any other remedies available under this Agreement.
9. Termination. The City shall have the right to terminate this Agreement for public convenience or good cause. “Good cause” shall include, without limitation, any one or more of the following events: a. The Contractor’s refusal and failure to supply a sufficient number of properly skilled workers, superintendence, or proper materials or equipment for completion of the Work.
b. The Contractor’s failure to complete the Project Work within the time specified in this Agreement.
c. The Contractor’s failure to complete the Project Work in accordance with the Plans and Specifications.
d. The Contractor’s failure to make full and prompt payment to subcontractors for all materials or labor.
e. The Contractor’s failure to comply with any federal, state, or local laws, regulations, rules or ordinances.
f. The Contractor’s filing for bankruptcy or being adjudged bankrupt.
10. Dispute Resolution/Governing Law/Jurisdiction. If any dispute, controversy, or claim arises out of or relates to this Agreement, the Parties agree to try to
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settle the dispute by non-binding mediation with the assistance of a recognized professional mediator or mediation service. The Parties shall bear equally all expenses of the mediation. The Parties shall be required to submit any such disputes, controversies or claims to mediation as provided herein as a precondition to commencing any legal action relating to or arising out of this Agreement. This Agreement shall be construed in accordance with, and shall be governed by, the laws of the State of Washington. The Parties agree that any legal action or proceeding arising out of or relating to this Agreement shall be filed in the Superior Court of Pierce County, Washington.
11. Indemnification. The Contractor shall defend, indemnify, and save the City and its officers and employees harmless from any and all claim and risk and all losses, damages, demands, suits, judgments, and attorneys' fees or other costs, penalties, fees or expenses of any kind on account of injury to or death of any and all persons, on account of all property damage of any kind, or loss of use resulting therefrom, or on account of liability under any federal, state or local laws, ordinances or regulations (including, but not limited to, those laws set forth in Section 17 below) governing the disposal of waste or debris accumulated and/or generated during the course of performance of the work under this Agreement, that is in any manner connected with, the work performed under this Agreement, or caused in whole or in part by reason of the presence of the contractor, the subcontractors, or their property, employees, or agents, upon or in proximity to the property of the City during performance of the work or at any time before final acceptance, except only for those losses resulting from and to the extent of the negligence of the City with regard to activities within the Contractor's scope of work. The Contractor specifically waives any immunity granted under the State Industrial Insurance Law, RCW Title 51, which is specifically acknowledged by the Contractor. ______(Contractor’s Initials)
12. Performance, Payment and Guaranty Bond. The Contractor shall furnish performance, payment and guaranty bond for the faithful performance and payment of all its obligations under this Agreement. The bond shall be in penal sums at least equal to the contract price unless otherwise stated, in such form, and with such corporate sureties as are acceptable to the City. The bond shall remain in effect to guarantee the repair and replacement of defective equipment, materials, and workmanship, and payment of damages sustained by the City on account of such defects, discovered within 2 years after final acceptance by the City. This guaranty is supplemental and does not limit or affect the requirements that the Contractor’s work comply with the requirements of the Contract or any other legal rights or remedies of the Owner.
In lieu of performance, payment and guaranty bond, for Projects with an estimated Project Cost of $35,000.00 or less, the Contractor may elect to have the City withhold 50 percent of the contract amount for a period of 30 days after the date of the City’s final acceptance of the Project Work, or until receipt of all necessary releases from the Department of Revenue and the Department of Labor & Industries and settlement of any liens filed under Chapter 60.28 RCW, whichever is later.
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13. Insurance.
13.1 General Requirements.
1. The Contractor shall procure and maintain insurance described in all subsections in this Section, from insurers with a current A.M. Best rating not less than A – VII and licensed to do business in the state of Washington. The Owner reserves the right to approve or reject the insurance provided, based on the insurer (including financial condition), terms and coverage, the Certificate of Insurance, and/or endorsements.
2. The Contractor shall keep this insurance in force during the term of the Contract and for 30 days after the Physical Completion Date, unless otherwise indicated.
3. All insurance coverage required by this section shall be written and provided by “occurrence-based” policy forms rather than by “claims made” forms.
4. The insurance policies shall contain a “cross liability” provision.
5. The Contractor’s and all subcontractors’ insurance coverage shall be primary and non-contributory insurance as respects the Owner’s insurance, self-insurance, or insurance pool coverage. Any insurance, self-insurance or self-insured pool coverage maintained by the Owner shall be excess of the Contractor’s insurance and shall not contribute with it.
6. The Contractor shall provide the Owner and all Additional Insured with written notice of any policy cancellation and the date of effective cancellation within 2 business days of receipt.
7. The Contractor shall not begin work under the Contract until the required insurance has been obtained and approved by the Owner.
8. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of Contract, upon which the Owner may, after giving 5 business days notice to the Contractor to correct the
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breach, immediately terminate the Contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the Owner on demand, or at the sole discretion of the Owner, offset against funds due the Contractor from the Owner.
9. All costs for insurance shall be incidental to and included in the unit or lump sum prices of the Contract and no additional payment will be made.
13.2 Additional Insured. All insurance policies, with the exception of Workers Compensation, shall name the following listed entities as additional insured(s) using the forms or endorsements required herein:
• The Owner and its officers, elected officials, employees, agents, and volunteers;
• Gray & Osborne, Inc.;
The above-listed entities shall be additional insured(s) for the full available limits of liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract, and irrespective of whether the Certificate of Insurance provided by the Contractor pursuant to 3.03.5(4.4) describes limits lower than those maintained by the Contractor.
13.3 Subcontractors. Contractor shall ensure that each subcontractor of every tier obtains and maintains at a minimum the insurance coverages listed in 3.03.5(4.5)A and 3.03.5(4.5)B. Upon request of the Owner, the Contractor shall provide evidence of such insurance.
13.4 Verification of Coverage. The Contractor shall deliver to the Owner a Certificate(s) of Insurance and endorsements for each policy of insurance meeting the requirements set forth herein when the Contractor delivers the signed Contract for the work. The certificate and endorsements shall conform to the following requirements:
1. An ACORD certificate or a form determined by the Owner to be equivalent. The certificate or an endorsement form shall indicate the Contractor’s insurance is primary and non-contributory.
2. The Contractor shall obtain endorsement forms CG 2010 07 04, CG 2032 07 04 and CG 2037 07 04 or the equivalent of each, naming the Owner and all other entities listed in 3-03.5(4.2) as Additional Insured(s) and showing the policy number. If the
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Contractor is unsuccessful in securing these endorsements after exerting commercially reasonable efforts, the Contractor shall obtain other endorsements providing equivalent protection to the Additional Insured. A statement of additional insured status on an ACORD Certificate of Insurance shall not satisfy this requirement. Commercially reasonable efforts shall be evidenced by a signed statement by the Contractor’s insurance broker indicating that endorsement forms CG 2010 07 04, CG 2032 07 04 and CG 2037 07 04 are not available and the endorsements submitted provide equivalent protection to the Additional Insured.
3. Any other amendatory endorsements to show the coverage required herein.
4. Upon request, the Contractor shall forward to the Owner a full and certified copy of the insurance policy(s). If Builders Risk Insurance is required on this Project, a full and certified copy of that policy is required when the Contractor delivers the signed Contract for the Work.
13.5 Coverages and Limits. The insurance shall provide the minimum coverages and limits set forth below. Providing coverage in these stated minimum limits shall not be construed to relieve the Contractor from liability in excess of such limits. All deductibles and self-insured retentions shall be disclosed and are subject to approval by the Owner. The cost of any claim payments falling within the deductible shall be the responsibility of the Contractor.
1. Commercial General Liability
Commercial General Liability insurance shall be written on coverage forms at least as broad as ISO occurrence form CG 00 01, including but not limited to liability arising from premises, operations, stop gap liability, independent contractors, products-completed operations, personal and advertising injury, and liability assumed under an insured contract. There shall be no exclusion for liability arising from explosion, collapse or underground property damage.
The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit, using ISO form CG 25 03 05 09 or an equivalent endorsement.
Contractor shall maintain Commercial General Liability Insurance arising out of the Contractor’s completed operations for at least 3 years following Substantial Completion of the Work.
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Such policy must provide the following minimum limits:
$1,000,000 Each Occurrence $2,000,000 General Aggregate $2,000,000 Products & Completed Operations Aggregate $1,000,000 Personal & Advertising Injury, each offence $1,000,000 Stop Gap/Employers’ Liability
2. Automobile Liability
Automobile Liability for owned, non-owned, hired, and leased vehicles, with an MCS 90 endorsement and a CA 9948 endorsement attached if “pollutants” are to be transported. Such policy(ies) shall provide the following minimum limit:
$1,000,000 combined single limit each accident
3. Workers’ Compensation
The Contractor shall comply with Workers’ Compensation coverage as required by the Industrial Insurance laws of the state of Washington.
4. Excess or Umbrella Liability
The Contractor shall provide Excess or Umbrella Liability coverage at limits of $2 million per occurrence and annual aggregate. This excess or umbrella liability coverage shall apply, at a minimum, to both the Commercial General and Auto insurance policy coverage and employers liability.
This requirement may be satisfied instead through the Contractor’s primary Commercial General and Automobile Liability coverage, or any combination thereof.
14. Prevailing Wages. The Contractor shall pay prevailing wages as required and shall comply with RCW 39.12 and RCW 49.28. A statement of prevailing wages applicable to the Project is included in the specifications. Notice of intent to pay prevailing wages and prevailing wage rates for the project must be posted for the benefit of workers. The Contractor shall provide an “Affidavit of Industrial Insurance Compliance” for itself and each subcontractor upon acceptance of the Project by the City. Final payment will be made in accordance with the requirements of RCW 39.12.
15. Utility Location. The Contractor is solely responsible for locating any underground utilities affected by the work and is deemed to be an “excavator” for the purposes of Chapter 19.122 RCW, as may be amended. The Contractor shall be
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responsible for compliance with Chapter 19.122 RCW including utilization of the “one call” system, before commencing any excavation activities.
16. Trench Safety Systems. All trenches shall be provided with adequate safety systems as required by RCW 49.17 and WAC 296-155-650 and 655. Contractor is responsible for providing the competent person and registered professional engineer required by WAC 296-155-650-655.
17. Environmental Regulation. Contractor shall be solely and completely responsible for complying with all environmental statutes and regulations, including but not limited to: 42 USC 4321 et seq.; Executive Order 11514; 33 USC 1251 et seq.; and RCWs 43.21; 70.74; 70.94; 90.48; 90.58; and WAC 197-11. The Contractor shall be solely responsible for any damages, penalties, fines, fees, costs, expenses, and/or attorney’s fees incurred as a result of non-compliance with Section 17.
18. Safety. The Contractor shall be solely and completely responsible for safety and safety conditions on the jobsite, including the safety of all persons and property during performance of the Work. Observation of the Work by the City’s employees, agents and consultants is not intended to include review of the Contractor’s work methods, equipment, bracing, scaffolding or trenching, or safety measures in, on or near the construction site. The Contractor shall provide a safe access for the City and its employees, agents, and consultants to adequately observe the quality of the Work and the Contractor’s conformance with the project specifications. The Contractor shall be solely and completely responsible to perform all work and furnish all materials in strict compliance with all applicable state, city, county and federal laws, regulations, ordinances, orders and codes. The Contractor’s attention is directed to the requirements of the Washington Industrial Safety and Health Act (WISHA), Chapter 49.17 RCW.
19. Hours of Work. Contractor shall conduct all Work between the hours of 7:00 a.m. and 6:00 p.m. Monday through Friday unless stated otherwise under the Project’s permit conditions or this Contract. No Work on weekends shall be allowed unless City gives written approval prior to the weekend. Contractor shall give a minimum of 48 hours notice if Work on the weekend is necessary. Approved Work on the weekends shall be conducted between the hours of 7:00 a.m. and 6:00 p.m. Work hours may be further restricted due to permit conditions.
20. Specifications. Contractor shall furnish and install the materials and equipment and perform the work as specified on the Plans and in the Specifications and permits obtained for this Project.
21. Miscellaneous.
21.1 Subletting or Assigning Contract. The Contractor shall not assign, transfer, or encumber any rights, duties or interest accruing from this Agreement without the express prior written consent of the City.
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21.2 Extent of Agreement Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the parties and supersedes all prior negotiations, representations, or agreements, either written or oral. This Contract may be amended, modified or added to only by written instrument properly signed by both parties.
21.3 Work Performed at Contractor’s Risk. The Contractor shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of work under this Agreement. All work shall be done at the Contractor’s own risk, and the Contractor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work.
21.4 Nonwaiver of Breach. The failure of the City to insist upon strict performance of any of the terms and rights contained in this Agreement, or to exercise any option contained in this Agreement in one or more instances, shall not be construed to be a waiver or relinquishment of those terms and rights and such terms and rights shall remain in full force and effect.
21.5 Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed below, unless otherwise notified. Any written notice shall become effective on delivery, but in any event on 3 calendar days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement.
CITY OF DUPONT CONTRACTOR
1700 Civic Drive ______DuPont, WA 98327
21.6 Discrimination. The Contractor agrees not to discriminate against any employee or applicant for employment or any other person in the performance of this Agreement because of race, creed, color, national origin, marital status, sex, age, disability, or other circumstance prohibited by federal, state or local law or ordinance, except for a bona fide occupational qualification.
21.7 Compliance with Laws. The Contractor shall comply with all federal, state and local laws, ordinances, regulations, and rules applicable to the work to be done under this Agreement.
21.8 Severability. If any provision of this Contract is held invalid, the remainder shall not be affected thereby if such remainder would then continue to conform to the terms and requirements of applicable law, and shall continue in force and effect.
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21.9 Venue and Attorneys’ Fees. This Agreement shall be interpreted under and pursuant to the laws of the State of Washington. Venue for any action brought to enforce any of the provisions of this Agreement shall be in Pierce County Superior Court, and the substantially prevailing party shall be entitled to recover its reasonable costs, expenses and attorneys’ fees incurred in the action.
IN WITNESS WHEREOF, the parties have executed this Agreement as of ______, 2017.
OWNER: CONTRACTOR:
CITY OF DUPONT ______
By ______By ______
Michael P. Courts (Print or type name) (Print or type name)
Its ______Its ______Mayor (Title)
Approved as to form ______Address ______Gordon P. Karg Telephone ______(Print or type name) a ______corporation ______partnership Its ______joint venture City Attorney ______sole proprietorship State of Washington General Contractor's By ______License No. ______. Karri______Muir, CMC (Print or type name)
Its ______City Clerk
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MEETING DATE: ______
Consent Agenda Discussion Item Unfinished Business New Business Other______
TITLE:
Department: Discussion Date: Originator: First Reading Date: Assigned to: Public Hearing Date:
BUDGET IMPACT: Yes No FUND: Amount Budgeted Additional Required
DETAILED SUMMARY STATEMENT:
RECOMMENDATION:
Ordinance regarding the 2017 First Quarter Budget Amendment ... Page 78 of 87
AGENDA ITEM #16. 16.3.
DATE: April 25, 2017
TITLE: First Quarter 2017 Budget Amendment – 1st Reading
DEPARTMENT: Finance
ORIGINATOR: Paula Barry, Finance Director
PREVIOUS ACTIONS, DISCUSSION, AND/OR PRESENTATION: The Council adopted the 2017 Budget at the November 22, 2016 City Council meeting.
The following items are being recommended for adjustment:
Revenue Adjustments: All Funds: Adjust 2017 beginning fund balances to reflect the 2016 actual ending fund balances.
Capital Projects Fund: o Recognize donation from the DuPont Lions Club for the purchase of trees ($1,000).
Expenditure Adjustments: Capital Projects Fund: Add appropriation for tree purchases from donation proceeds ($1,000).
Storm Water Fund: Add appropriations to fund the 2017 portion of the Sidewalk and Street Tree Repair Program. This includes salaries and benefits, materials, equipment and contract work for tree removal and replacement ($703,001).
Equipment Repair & Replacement Fund: Increase appropriation for the capital equipment purchase of a Grasshopper Riding Mower due for replacement in 2017 ($19,023).
Carryforward Adjustments: Bring forward appropriations for the following: General Fund: A Georgia Pacific Bucket Brigade Grant for $5,000 was received in December 2016 to be used toward the purchase of a power stretcher. That purchase occurred in 2017. Increase 2017 appropriation ($5,000). Water Fund: Hoffman Hill Booster Pump Upgrade project completed toward the end of 2016 and into early 2017. Project costs paid in 2017 ($180,000).
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CITY OF DuPONT WASHINGTON ORDINANCE NO.______
AN ORDINANCE OF THE CITY OF DuPONT, WASHINGTON, RELATING TO BUDGETS AND FINANCE, REVISING THE 2017 ANNUAL BUDGET AMENDING SECTION 2 OF ORDINANCE NO. 16-1012.
WHEREAS, the DuPont City Council adopted the 2017 budget pursuant to Ordinance No. 16- 1012; and
WHEREAS, the City is prohibited from over expending its appropriated budget as set forth in Ordinance No. 16-1012; and
WHEREAS, certain revisions to the 2017 budget are now necessary;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DuPONT:
Section 1. The 2017 budget, as adopted in Ordinance No. 16-1012, is hereby amended as set forth in Exhibit “A”.
Section 2. The explanations of the amendments are listed in Exhibit “B”.
Section 3. This Ordinance shall be in force and take effect following passage, approval, and publication.
ADOPTED BY THE CITY COUNCIL AT A REGULAR MEETING THEREOF ON THE _____ DAY OF ______, 2017.
CITY OF DUPONT
______Michael P. Courts, Mayor ATTEST/AUTHENTICATED:
______Karri Muir, CMC, City Clerk
APPROVED AS TO FORM:
______Gordon P. Karg, City Attorney Ordinance No.:
Filed with the City Clerk: Passed by the City Council: Date of Publication: Effective Date:
Ordinance regarding the 2017 First Quarter Budget Amendment ... Page 80 of 87 Ordinance regarding the2017First QuarterBudget Amendment ...
CITY OF DuPONT 2017 Budget Appropriation Adjustment Exhibit "A"
REVENUES AND OTHER SOURCES EXPENDITURES AND OTHER USES ENDING FUND Current Budget Adjustment Revised Budget Current Budget Adjustment Revised Budget BALANCE General Government Operating Funds General Fund 001 General$ 9,058,908 $ (14,089) $ 9,044,819 $ 8,125,801 $ 5,000 $ 8,130,801 $ 914,018 002 Revenue Stabilization 408,725 223 408,948 ‐ ‐ ‐ 408,948 003 Contingency Reserve 207,113 111 207,224 ‐ ‐ ‐ 207,224 Subtotal General Fund & Reserves 9,674,746 (13,755) 9,660,991 8,125,801 5,000 8,130,801 1,530,190 Special Revenue Funds 101 Street Operating 1,187,314 (28,796) 1,158,518 1,135,642 ‐ 1,135,642 22,876 102 Street Depreciation 495,621 9,441 505,062 107,360 ‐ 107,360 397,702 103 Hotel/Motel Tax 320,946 28,527 349,473 177,108 ‐ 177,108 172,365 Subtotal Special Revenue Funds 2,003,881 9,172 2,013,053 1,420,110 ‐ 1,420,110 592,943 Internal Service Funds 501 Equipment Repair & Replacement 1,896,107 (94,080) 1,802,027 336,139 19,023 355,162 1,446,865 Subtotal Internal Service Fund 1,896,107 (94,080) 1,802,027 336,139 19,023 355,162 1,446,865 Total General Government Operating Funds 13,574,734 (98,663) 13,476,071 9,882,050 24,023 9,906,073 3,569,998 General Government Non‐Operating Funds Special Revenue Funds 104 Public Safety Mitigation 404,197 (85,995) 318,202 124,835 ‐ 124,835 193,367 107 Glacier NW Settlement 620,977 862 621,839 ‐ ‐ ‐ 621,839 150 Donations Fund 3,108 4 3,112 ‐ ‐ ‐ 3,112 160 Drug Enforcement Fund 9,371 37 9,408 ‐ ‐ ‐ 9,408 Subtotal Special Revenue Funds 1,037,653 (85,092) 952,561 124,835 ‐ 124,835 827,726 AGENDA ITEM#16.16.3. Debt Service Funds 202 General Obligation Bonds 771,130 ‐ 771,130 771,130 ‐ 771,130 ‐ Subtotal Debt Service Funds 771,130 ‐ 771,130 771,130 ‐ 771,130 ‐ Capital Improvement Funds
Page 81 of87 301 Capital Projects 1,368,576 55,408 1,423,984 797,169 1,000 798,169 625,815 Subtotal Capital Improvement Fund 1,368,576 55,408 1,423,984 797,169 1,000 798,169 625,815 Fiduciary Funds 631 Transportation Benefit District 103,246 23,436 126,682 91,779 ‐ 91,779 34,903 Subtotal Fiduciary Fund 103,246 23,436 126,682 91,779 ‐ 91,779 34,903 Total General Govt Non‐Operating Funds 3,280,605 (6,248) 3,274,357 1,784,913 1,000 1,785,913 1,488,444 Enterprise Funds 401 Water Utility 6,051,172 307,537 6,358,709 2,563,109 180,000 2,743,109 3,615,600 403 Stormwater Utility 3,818,141 (139,054) 3,679,087 1,241,630 703,001 1,944,631 1,734,456 Subtotal Enterprise Funds 9,869,313 168,483 10,037,796 3,804,739 883,001 4,687,740 5,350,056 Total Enterprise Funds 9,869,313 168,483 10,037,796 3,804,739 883,001 4,687,740 5,350,056
Total Budget$ 26,724,652 $ 63,572 $ 26,788,224 $ 15,471,702 $ 908,024 $ 16,379,726 $ 10,408,498 Ordinance regarding the2017First QuarterBudget Amendment ... CITY OF DuPONT 2017 Budget Appropriation Adjustment Exhibit "B"
REVENUES & OTHER SOURCES EXPENDITURES & OTHER USES Account Account Description Number Amount Description Number Amount
General Fund (001) General Fund (001) Beginning fund balance 001‐000‐308‐80‐00‐00 $ (14,089) Power Stretcher‐Carryfoward‐$5,000 Grant Received Dec 2016 001‐008‐522‐20‐64‐00 $ 5,000 Total General Fund Adjustment$ (14,089) Total General Fund Adjustment$ 5,000
Revenue Stabilization Fund (002) Revenue Stabilization Fund (002) Beginning fund balance 002‐000‐308‐10‐00‐00 $ 223 $ ‐ Total Revenue Stabilization Fund Adjustment$ 223 Total Revenue Stabilization Fund Adjustment $ ‐
Contingency Reserve (003) Contingency Reserve (003) Beginning fund balance 003‐000‐308‐10‐00‐00 $ 111 $ ‐ Total Contingency Reserve Fund Adjustment$ 111 Total Contingency Reserve Fund Adjustment $ ‐
Street Fund (101) Street Fund (101) Beginning Fund Balance (unreserved) 101‐000‐308‐80‐00‐00 $ (28,796) $ ‐ Total Street Fund Adjustment$ (28,796) Total Street Fund Adjustment $ ‐
Street Depreciation Fund (102) Street Depreciation Fund (102) Beginning Fund Balance 102‐000‐308‐80‐00‐00$ 9,441 $ ‐ Total Street Depreciation Fund Adjustment$ 9,441 Total Street Depreciation Fund Adjustment $ ‐
Hotel/Motel Tax Fund (103) Hotel/Motel Tax Fund (103) Beginning Fund Balance 103‐000‐308‐10‐00‐00 $ 28,527 $ ‐ Total Hotel/Motel Tax Fund Adjustment$ 28,527 Total Hotel/Motel Tax Fund Adjustment $ ‐
Public Safety Mitigation Fund (104) Public Safety Mitigation Fund (104) Beginning Fund Balance 104‐000‐308‐10‐00‐00 $ (85,995) $ ‐ Total Fire Mitigation Tax Fund Adjustment$ (85,995) Total Fire Mitigation Fund Adjustment $ ‐
Glacier NW Settlement Fund (107) Glacier NW Settlement Fund (107) AGENDA ITEM#16.16.3. Beginning Fund Balance 107‐000‐308‐80‐00‐00 $ 862 $ ‐ Total Glacier NW Settlement Fund Adjustment$ 862 Total Glacier NW Settlement Fund Adjustment $ ‐
Donations Fund (150) Donations Fund (150) Beginning Fund Balance 150‐000‐308‐80‐00‐00 $ 4 $ ‐ Page 82 of87 Total Donations Fund Adjustment$ 4 Total Donations Fund Adjustment $ ‐
Drug Fund (160) Drug Fund (160) Beginning Fund Balance 160‐000‐308‐10‐00‐00 $ 37 $ ‐ Total Drug Fund Adjustment$ 37 Total Drug Fund Adjustment $ ‐
Capital Projects Fund (301) Capital Projects Fund (301) Beginning Fund Balance 301‐000‐308‐10‐00‐00 $ 54,408 $ ‐ DuPont Lions Club Donation for Trees 301‐000‐367‐11‐01‐00 1,000 Purchase Trees with Donation from Lions Club 301‐000‐595‐60‐63‐00 1,000 Total Capital Projects Fund Adjustment$ 55,408 Total Capital Projects Fund Adjustment$ 1,000 Ordinance regarding the2017First QuarterBudget Amendment ... CITY OF DuPONT 2017 Budget Appropriation Adjustment Exhibit "B"
REVENUES & OTHER SOURCES EXPENDITURES & OTHER USES Account Account Description Number Amount Description Number Amount Water Fund (401) Water Fund (401) Beginning Fund Balance 401‐000‐308‐80‐00‐00 $ 307,537 Hoffman Hill Booster Pump Upgrades‐Carryfoward item 401‐025‐534‐50‐63‐00 $ 180,000 Total Water Fund Adjustment$ 307,537 Total Water Fund Adjustment$ 180,000
Storm Water Fund (403) Storm Water Fund (403) Beginning Fund Balance 403‐000‐308‐80‐00‐00 $ (139,054) Sidewalk Repair Program ‐ Salaries & Benefits 403‐035‐531‐55‐xx‐00 $ 243,689 Sidewalk Repair Program ‐ Materials 403‐035‐531‐55‐31‐00 18,232 Sidewalk Repair Program ‐ Equipment 403‐035‐531‐55‐64‐00 143,000 Sidewalk Repair Program‐Contract Tree Removal/Replacement 403‐035‐531‐55‐41‐00 298,080 Total Storm Water Fund Adjustment$ (139,054) Total Storm Water Fund Adjustment$ 703,001
Equipment Replacement Fund (501) Equipment Replacement Fund (501) Beginning Fund Balance 501‐000‐308‐80‐00‐00$ (94,080) Grasshopper Riding Mower 501‐000‐594‐48‐64‐00$ 19,023 Total Equipment Replacement Fund Adjustment$ (94,080) Total Equipment Replacement Fund Adjustment$ 19,023
Transportation Benefit District (631) Transportation Benefit District (631) Beginning Fund Balance 631‐000‐308‐10‐00‐00$ 23,436 $ ‐ Total Transportation Benefit District Fund Adjustment$ 23,436 Total Transportation Benefit District Fund Adjustment $ ‐
GRAND TOTAL ‐ REVENUE ADJUSTMENTS$ 63,572 GRAND TOTAL ‐ EXPENDITURE ADJUSTMENTS$ 908,024 AGENDA ITEM#16.16.3. Page 83 of87 AGENDA ITEM #16. 16.4. MEETING DATE: ______April 25, 2017
Consent Agenda Discussion Item Unfinished Business ✔ New Business Other______TITLE: ALS Ballot Measure
Department: Administration Date of First Reading: Originator: Staff Date of Second Reading: Assigned to: Ted Danek, City Administrator Date of Public Hearing:
BUDGET IMPACT: Yes No ✔ FUND: Amount Budgeted Additional Required
DETAILED SUMMARY STATEMENT:
The proposed ordinance would send to the voters the question of whether or not DuPont should provide ALS services.
-Levy lid lift would sunset after 6 years -Levy lift would be $1.52/$1,000 total but current EMS levy of $0.50/$1,000 would not be continued making a net increase of $1.02/$1,000 -Proposed ALS system would not charge DuPont residents any out-of-pocket costs -Ballot title language (from attached ordinance) written by City Attorney per RCW:
Six-Year Levy Lid Lift for Advanced Life Support Services DuPont City Council adopted ordinance 17-1018 concerning an increase in the City’s regular property tax rate. Proposition 1 would provide ALS services at no out of pocket cost to residents and increase fire and EMS crew from three to five. Regular property tax levy would increase by $1.52 per $1000 assessed value replacing the existing EMS levy of $.50: a net increase of $1.02 per $1000.
Due to filing period and Council schedule, request first and second reading and vote.
RECOMMENDATION:
Recommend passing ordinance thereby sending question to a vote of the people.
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CITY OF DUPONT, WASHINGTON ORDINANCE 17-1018 AN ORDINANCE of the City Council of the City of DuPont, Washington, relating to regular property taxes; providing for the submission to the qualified electors of the City at the regular election to be held on August 1, 2017, of a proposition authorizing the City to levy regular property taxes in excess of the limitations of chapter 84.55 RCW; setting forth the text of the ballot proposition; directing proper City officials to take necessary actions; and providing for other properly related matters. BE IT ORDAINED BY the City Council of the City of DuPont, Washington, as follows:
Section 1. Recitals. The City Council (the “City Council”) of the City of DuPont, Washington (the “City”), hereby makes the following findings and determinations: (a) RCW 84.55.050(1) provides for the levy of regular property taxes in an amount exceeding the limitations specified in chapter 84.55 RCW if such increased levy is authorized by a proposition approved by a majority of the voters at general election held within the taxing district (a “levy lid lift”). (b) The City Council has determined that it is essential and necessary for the public health, safety and welfare that the City have adequate funding for Advance Life Support (ALS) services, the current regular property tax revenues will be insufficient to provide adequate funding for these purposes.
Section 2. Calling of Election. Based on the foregoing, the City Council finds that it is in the best interests of the City to submit to the qualified voters of the City, at the regular election to be held on August 1, 2017, a proposition authorizing the City to increase its regular property tax levy for collection in 2018 by an amount greater than otherwise permitted under chapter 84.55 RCW for the purpose described in Section 3.If this proposition is approved, the City Council will be authorized to adopt, in accordance with its regular budget process, an increased regular property tax as described in Section 3.
Section 3. Purpose and Description of Ballot Proposition. For the purposes identified below, the City Council seeks voter approval of a six year levy lid lift ballot proposition under RCW 84.55.050(1). If approved, the proposition would authorize the City’s regular levy rate for collection in 2018 to increase to not more than $1.52 per $1000 assessed value replacing the existing EMS levy of $.50 per $1000 for a net tax increase of $1.02 per $1000 assessed value for six years. The amounts collected pursuant to the authorized increase shall be used solely to provide funding for ALS services and increase fire and EMS response crews from three to five members.
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Section 4. Ballot Proposition. The Auditor of Pierce County, Washington (the “Auditor”), as ex officio supervisor of elections, is hereby requested to place on the ballot Proposition 1 for the regular election, in the manner provided by law, to be held on the date identified in Section 2, for the purpose of submitting to the voters of the City, a proposition in substantially the following form: The City of DuPont, Washington Proposition 1 Six-Year Levy Lid Lift for Advanced Life Support Services DuPont City Council adopted ordinance 17-1018 concerning an increase in the City’s regular property tax rate. Proposition 1 would provide ALS services at no out of pocket cost to residents and increase fire and EMS crew from three to five. Regular property tax levy would increase by $1.52 per $1000 assessed value replacing the existing EMS levy of $.50: a net increase of $1.02 per $1000.
Should this proposition be: __ Approved? __ Rejected?
Section 5. All-Mail Ballot Proposition; Notices Relating to Ballot Proposition. The City hereby requests that this election be conducted as an all-mail election, pursuant to RCW 29A.48.020. For purposes of receiving notice of the exact language of the ballot proposition required by RCW 29A.36.080, the City Council hereby designates: (a) the City Administrator, Karri Muir. ([email protected], 253-912-5211), and (b) City Attorney, Gordon P. Karg ([email protected], 253-912-5214) as the persons to whom such notice should be provided.
Section 6. Local Voters’ Pamphlet. The preparation and distribution of a local voters’ pamphlet providing information on this ballot proposition is hereby authorized. The pamphlet shall include arguments advocating approval and disapproval of the ballot proposition prepared by committees appointed in accordance with RCW 29A.32.280. Each committee shall be composed of not more than three persons, and the committee advocating approval shall be composed of persons known to favor the ballot proposition and the committee advocating disapproval shall be composed of persons known to oppose the ballot proposition. Committees shall be appointed in accordance with Section 7.
Section 7. Authorization to Deliver Resolution, Appoint For/Against Committees and Perform Other Necessary Duties. The City Clerk is authorized and directed, no later than May 12, 2017, to certify a copy of this ordinance to the Auditor and to perform such other duties as are necessary or required by law to the end that the proposition described herein should appear on the ballot on the regular election identified in Section 2 of this ordinance. The City Administrator is authorized and directed to seek out the names of persons interested in serving on a committee to prepare an argument advocating approval and a committee to prepare an argument advocating disapproval of the ballot proposition and to submit those names to the Auditor in accordance with the schedule established by state law and County rule. If more than three persons volunteer to form a committee for or against, the City Administrator shall draw names by lot to determine the composition of such committee, and the City Council shall approve such names by motion. If three or fewer persons volunteer for each committee, then the
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City Council hereby authorizes submission of those names, without need for further action by Council.
Section 8. Severability. If any provision of this ordinance shall be declared by any court of competent jurisdiction to be invalid, then such provision shall be null and void and shall be separable from the remaining provisions and shall in no way affect the validity of the other provisions, or of the levy or collection of the taxes authorized herein.
Section 9. Effective Date. This ordinance shall take effect and be in force from and after its passage and five days following its publication, as required by law.
Passed by the City Council and approved by the Mayor of the City of DuPont, Washington, at a regular meeting thereof, this __ day of ______, 2017.
CITY OF DuPONT
______Michael P. Courts, Mayor ATTEST/AUTHENTICATED:
______Karri Muir, City Clerk
Approved as to form:
______Gordon P. Karg, City Attorney
Filed with the City Clerk: Passed by the City Council: Ordinance No.: Date Posted:
3_2 DUPONT LEVY LID LIFT 3 Ordinance No. 17-1018 Ballot Proposition 1 concerning an inc... Page 87 of 87