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ACCESS to EXAMINATIONS AMIDST DISASTERS Guidelines for Conduct of Examinations in Emergencies GCE (ADVANCED LEVEL) and GRADE 5 SCHOLARSHIP EXAMINATIONS 2020

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ACCESS to EXAMINATIONS AMIDST DISASTERS Guidelines for Conduct of Examinations in Emergencies GCE (ADVANCED LEVEL) and GRADE 5 SCHOLARSHIP EXAMINATIONS 2020 ACCESS TO EXAMINATIONS AMIDST DISASTERS Guidelines For Conduct Of Examinations In Emergencies GCE (ADVANCED LEVEL) AND GRADE 5 SCHOLARSHIP EXAMINATIONS 2020 National Examination Emergencies Operation Unit NEEOps Department of Examinations, Sri Lanka YS% ,xld úNd. fomd¾;fïka;=j cd;sl we.hsï yd mßlaIK fiajdj National Evaluation and Testing Services MINISTRY OF DEFENCE Department of Examinations, Sri Lanka Disaster Management Center National Evaluation and Testing Service Disaster Management Centre Preface very child has the right to education, and other fundamental rights are dependent upon the realization of the right to education. Successive governments of Sri Lanka have continuously prioritized children’s Eeducation. The Grade 5 Scholarship Examinations offer the possibility for better educational opportunities at a very young age while the General Certificate Examinations Advanced Level (GCE A/L) determines a child’s quest to higher studies and potential career. The effort and determination undertaken by children in qualifying for both examinations is tremendous. Equally significant are the travails of the teachers and parents of the children. A decade of their schooling education is tested within a few days through this examination. Whilst the Department of Examination with the Provincial Education Directors, provide all administrative support and comfort for the conduct of the examination, it is crucial that an environment free of hazards and disasters are created for children to be safe and concentrate in doing their best at the examination. 362,824 candidates have registered for the Grade 5 Scholarship Examination which is to be conducted in 2,936 examination centers while 362,824 candidates have registered for the GCE A/L Examination to be conducted in 2,648 examination centers. As such, the safety and security of the students is of utmost importance. The frequent hazards and disasters experienced in Sri Lanka should not be detrimental to the conduct of the examination nor the future of the examination candidates. As a proactive measure, the Department of Examinations requested the expertise of the Disaster Management Center in supporting the endeavor of creating an environment, free of interruptions to the conduct of examinations. I take pleasure in expressing my sincere gratitude to the Disaster Management Center and partner organizations in rendering their support in providing safety and security for the children, other candidates and the officials. B. Sanath Pujitha Commissioner General of Examinations, Department of Examinations 1i 2 Table of Contents Preface …………………………………………………………………………………….............................................................. i Foreword ………………………………………………………………………………….............................................................. ii 1. Introduction …………………………………………………………………......................................……................ 1 2. Conduct of Examination ……………......................................……..................................................... 1 3. National Examination Emergencies Operations Unit (NEEOps)……………................................... 3 3.1 Responsibilities; ……………......................................……............................................................ 3 4. Objective ……………......................................……............................................................................ 3 4.1 Specific Objectives ……………......................................……........................................................ 3 5. Potential Scenarios ……………......................................……........................................................... 3 5.1 COVID-19 ……………......................................……..................................................................... 3 5.2 Adverse Weather Conditions ……………......................................……...................................... 3 5.3 COVID-19 Detection ……………......................................……..................................................... 4 5.4 Animal Attacks ……………......................................……............................................................. 4 6. Operational Guidelines for Examination Emergencies in Situations of Disasters ……………....... 4 6.1 Department of Examinations, Sri Lanka (DoE) ……………......................................……............. 4 6.2 Disaster Management Center (DMC) ……………......................................……............................ 5 6.3 Ministry of Health ……………......................................……........................................................ 5 6.4 Ministry of Education (MoE) ……………......................................……......................................... 6 7. Guidelines for Implementing Ministries, Departments and Institutions.…………….................... 6 7.1 Ministry of Defence (MoD) ……………......................................……........................................... 6 7.2 Office of the Chief of Defence Staff (OCDS) and Tri Forces ...............................……................ 6 7.3 Sri Lanka Police and Special Task Force (STF) ……………......................................……......... 6 7.4 National Examination Emergencies Operations Unit (NEEOps) ……………...................... 7 7.5 District Examination Emergencies Coordinating Office (DEECO) …………….................... 8 7.6 Department of Meteorology ……………......................................…….................................... 8 7.7 Irrigation Department ……………......................................……............................................... 9 7.8 Disaster Preparedness and Response Division (DPRD) ……………..................................... 9 7.9 National Building and Research Organization (NBRO) ……………..................................... 10 7.10 Civil Security Department (CSD) ……………......................................…….................................. 10 7.11 Telecommunications Regulatory Commission (TRC) ……………......................................……... 10 3 7.12 Road development Authority (RDA) ……………......................................……........................... 10 7.13 Electricity Supply – CEB and LECO ……………......................................…….............................. 11 7.14 Fire Brigade – Local Government Municipalities ……………......................................……........ 11 7.15 1990 Ambulance Service- Suwaseriya……………......................................…….......................... 11 8. Communications ……………......................................……................................................................. 11 9. Administration and Logistics ……………......................................…….............................................. 11 10. Inclusivity of Children with Special Needs ……………......................................……......................... 11 11. Conclusion……………......................................……........................................................................... 12 10. Organizational Structure of NEEOPs ...................................................................................... 13 11. Annex A : National Examination Emergencies Operation Unit (NEEOps) Contact Details ........... 14 12. Annex B : Department of Examination - Key Contact Details ................................................... 15 13. Annex C : Instructions for selected public activities work settings for the prevention and control of COVID19 ......................................................................................................... 16 14. Annex D : Special Weather Report by Met Department from 9th October to 25th October 2020 ....……………..........................................................................……................. 19 15. Annex E : Irrigation Department - flood Situation Forecast 7th October to 7th November........ 21 16. Annex F : Grade 05 Scholarship TIME TABLE ............................................................................ 22 17. Annex G : G.C.E(A/L) (Advanced Level) Examination – 2020 Time Table Old Syllabus ................ 23 18. Annex H : G.C.E(A/L) (Advanced Level) Examination – 2020 Time Table New Syllabus ............. 25 19. Annex J : Education District - Regional Collecting Centers - 2020............................................. 27 20. Annex K : District Disaster Management Contact Details ......................................................... 28 21. Annex L : Emergency Services Contact Details ........................................................................ 29 22. Annex M : District Secretariat Contact Details ........................................................................ 31 23. Annex N : Provincial Education Director’s Contact Detail ......................................................... 32 24. Annex O : Zonal Education Director’s Contact Details .............................................................. 33 25. Inner Back Cover: Map of Historical Disaster Events for October (Period from 2014 - 2019) 4 Foreword he conduct of national examinations are annual routine events invariably during the cyclic months each year. However, the recent pandemic and extreme weather patterns have caused concerns which Trequire disaster preparedness and coordinated swift responses. An event where nearly one million school children, private candidates and officials will engage in examinations countrywide utilizing over nearly 6,500 5,500 permanent structures as examination and coordinating centers require detailed planning and assessment. The Disaster Management Center (DMC)
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