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Week Ending in 10/16

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Week Ending in 10/16 Have a great weekend!! Weekly Updates for week ending October 16, 2020 CITY CLERK: . MUNICIPAL COURT: Municipal Court personnel continued preparing for the October 20, 2020 court date next week. Additionally, personnel entered 21 Failure To Appear warrants. STAFF HIGHLIGHTS: In addition to prepping for City Council meeting next week, staff performed a variety of other duties. A Special Event Liquor Permit was approved for this weekend’s Mountain Brews and Manitou Wine event. One Liquor License Renewal and one Modification of Premises application was received for processing. The City Council and Metro District Proposed 2021 Budgets Notice were prepared and posted as required. REMINDER: In accordance with Municipal Code 02.08.090, ALL matters to appear on the agenda shall be filed with the City Clerk’s Office no later than twelve noon (12) on Wednesday. Matters not filed with the City Clerk in accordance with the code will not be considered and be placed on the Agenda for the following meeting. COUNCIL MEETINGS & AGENDA: The First and Third Tuesdays of each month are Regular Council Meetings. Work Sessions are held the Second and Fourth Tuesdays of each month (as needed). If there is a Fifth Tuesday in the month, generally there are no meetings this night. With the COVID-19 outbreak and social distancing, until further notice City Council meetings will be held on-line. For the time being, we are using Zoom. You can always go to the City's Website (https://www.manitouspringsgov.com/201/City-Council) to click on the link for the Live on-line meetings via Zoom. ZOOM MEETING: Here is the link to the City Council October 20, 2020 Work Session via Zoom: https://us02web.zoom.us/j/83219641560?pwd=SGUrbkIybUkrNGpiWVZQbllDbnhPUT0 9 Passcode: 912983 To view all Agendas, Meeting Packets and Minutes of previous City Council meetings, visit: https://manitouspringscityco.documents-on-demand.com/ CODE ENFORCEMENT: . THIS WEEK Code Enforcement has worked on the bear/trash/cans knocked over issues reported via See/Click/Fix. Bear proof trash cans have been given out to several residents. One issue on the website was addressed concerning the dirt coming down the hillside over the sidewalk – this situation is requires a fix from the property owner. The Code Enforcement Officer is working on a plan to implement new code language concerning nuisance properties. This will be brought before Council on November 17th. The Officer continued inspections for business licenses, ensuring they are brought into compliance. EVENT COORDINATION: . COVID19 WORKPLACE COORDINATOR: The Event Coordinator in her dual role as the Covid-19 WorkPlace Coordinator has been making her rounds throughout City Facilities talking to staff about any concerns they may have regarding being back to work and new City protocols due to COVID. If any of you have any questions or concerns, feel free to reach out to Meghan Weiss ([email protected], 719-492-2353). Some friendly COVID Reminders: If you or a family member is tested positive for COVID-19 you must reach out to HR ([email protected]) Masks are REQUIRED! Thank you for helping to keep each other and our community safe! After EVERY customer interaction please wipe down anything they touched (surfaces, door knobs, pens, etc) You are REQUIRED to sanitize your work station 3 times a day: when you arrive, once during the work day, and before you leave Please sanitize any communal space you use for meetings (Council Chambers, Memorial Hall, etc) Please sanitize commonly used items/areas in your area (copiers, microwaves, drawers, etc…) Please let Meghan know if your office needs cleaning supplies! BLOOD DRIVES: The next Blood Drive is scheduled for NOVEMBER 10th in Memorial Hall. Here is the link to sign up to donate: https://donors.vitalant.org/dwp/portal/dwa UPCOMING PUBLIC EVENTS: We have a new community skate club! Every Monday and Friday at 9am and every Wednesday at 6pm join Manitou Skate Club in Mansions Pavilion for free roller skating! Daily yoga is happening in Mansions Park from 8-9am in groups of less than 10 people. On the colder mornings, the group moves into Memorial Hall, when it is available. Mountain Brews & Manitou Wines- Soda Springs Park- October 17th Smokebrush Foundation Day of the Dead Event- date and details TBD Christmas Parade- date and details TBD CANON AVENUE ART PROJECT: Meghan has been working with the Smokebrush Foundation to revive this project and is meeting with the project manager next week. Stay tuned for a timeline on when the art will be completed and installed! FINANCE DEPARTMENT: . CUSTOMER SERVICE INTERACTIONS IN FINANCE DEPT: To ensure we follow the guidelines of 6 feet social distancing and 50% staffing in the office per COVID-19 requirements and suggestions, our staff are on a rotating schedule - either working in the office or teleworking. Staff is working to ensure the needs of residents and the community are being met including responding to calls and emails. The below chart reflects the number of phone calls handled for the week of 10/05/2020 – 10/09/2020 Utility Billing Clerk Phone Log Number of Date Calls Monday 20 Tuesday 13 Wednesday 8 Thursday 11 Friday 28 80 People are gradually coming into the Finance Department for personal interactions. Everyone is following the mask and social distancing requirements. The below chart reflects the different in-person interactions: Utilities Bills discussions/payments 14 Business License discussions/payments Lodging Tax & Amusement Tax Info/Payment 2 Deliveries 7 Court Clerk/Ticket Payments 1 Facilities Rental Info/Payments 2 Parking Ticket Information 1 Planning Department information/payments 1 Cemetery/Notary Requests 2 Police Information Employees-payroll/check request/budget/information inquiries/discussions 7 Misc (directions, general information, other payment types, etc.) 14 *Total: 51 *This does not include phone calls or emails. KEY PERFORMANCE INDICATORS: Business License/Utilities Clerk sent out 14 Business License Renewal Letters, Processed and sent 17 Business License Certificates. Business License/Utilities Clerk reviewed and forwarded 14 Short-Term Rental Licenses to Code Enforcement for inspection. DEPARTMENT HIGHLIGHTS: Finance Director is currently working on the MD&A (Manager Discussion and Analysis). Our Accounting Clerk has been out of the office and will return to process invoices on October 19th. Our Utilities Clerk will be out of the office from October 12th through the 20th. We are fortunate that our former Utilities Clerk (Dorris) agreed to come out of retirement to help while our staff is on their well-deserved vacations. Please remember that October 12th is a recognized Federal Holiday. FIRE DEPARTMENT: . THIS WEEK the Manitou Springs Fire Department handled 30 Incident Responses. There were 15 Medical related incidents and 15 Fire/Hazmat/other related incidents. The Fire Department had 2 Incline/Barr Trail Calls. The Fire Department performed 2 hours of training this week with 24 hours of volunteer training hours. Training was a Wildland training that included initial attack with hose deployment and building ground line around a fire. INCLINE FIRE: The fire department responded to the Incline Fire that started Thursday night and announced complete containment on Sunday Evening. The Incline Fire highlighted the importance of Mutual Aid Agreements, Memorandums of Understanding, and Jurisdictional Boundaries, and was a tremendous example of cooperatorship. The fire was reported on Thursday, October 8, by numerous callers around 5:15pm, and dispatched to Manitou Springs Fire Department, Crystal Park Fire Department and El Paso County Wildland Fire Crew. Upon arriving at the incident, firefighters found that the fire was burning in the understory of 15 foot tall mature Oak Brush with 1 to 3 foot flame lengths. The overstory was not burning leaving unburned fuels throughout the entire burn area creating a very hazardous environment that had the properties to reburn. Within the burn area was an illegal camp of approximately 15’ x 30’. The success of containing and extinguishing the fire was so quickly is contributed to a joint effort of the Manitou Springs Fire Department and many local entities. The Manitou Springs Fire Department would like to thank the following for assistance with this incident: Manitou Springs Police Department El Paso County Sheriff’s Deputies El Paso County Wildland Fire Crew Colorado Springs Fire Department American Medical Response Crystal Park Fire Department (Lookout and Coverage) Green Mountain Falls Fire Department (Coverage) Pike San Isabel Forest Service (Engine and a Module – 7 personnel) Colorado Division of Fire Prevention and Control (BC and TAVA – 10 personnel / Multi-Mission Aircraft) Colorado Springs Utilities Wildland Fire Crew (3 personnel) Ft. Carson Fire Department (Safety Officer – Baker) Emergency Incident Services (EIS) – REHAB El Paso County Sheriff’s Office – Command Vehicle El Paso County Sheriff’s Office –Tactical Dispatcher Manitou Springs School District 14 Red Cross Monument Police Department Other individuals that made up Command Staff (PIO’s, Check-In/Accountability, Plans Chief) HUMAN RESOURCES (CPS HR) . WELCOME: No new employees for this week RECRUITING: If you are or anyone you know that may be interested in the job openings currently posted, please visit the City’s website to apply: https://manitouspringsgov.casellehire.com/jobs/ COVID19: As operations begin to return to normal, we all still need to be aware
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