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COM Manual 2015 Congregational and Pastoral Care Manual Presbytery of South Dakota Synod of Lakes and Prairies Presbyterian Church (U.S.A.) JUNE 30, 2015 Presbytery of South Dakota CPC Manual Table of Contents TABLE OF CONTENTS ....................................................................................... 1 PREFACE ............................................................................................................ 9 HOW TO USE THIS MANUAL 9 1. UNDERSTANDING THE COMMITTEE ON MINISTRY ................................ 11 HEALTHY MINISTRIES: THE GOAL OF COMMITTEE ON MINISTRY WORK 11 WHAT IS HEALTHY MINISTRY? 11 CHARACTERISTICS OF HEALTHY MINISTRY 11 WHAT IS THE COMMITTEE ON MINISTRY (COM)? 13 DOES EVERY PRESBYTERY HAVE A COM? 13 RESPONSIBILITIES OF THE COM 13 HOW DOES THE COM DEAL WITH CONFIDENTIALITY? 14 WHAT ARE SIGNIFICANT RELATIONSHIPS FOR THE COM? 15 COMMITTEE EXPECTATIONS 16 WHAT RESOURCES ARE AVAILABLE FOR THE COM? 16 GLOSSARY OF COMMONLY USED TERMS 18 2. REFLECTIONS ON THE WORK OF THE COM ........................................... 35 SOME THEOLOGICAL REFLECTIONS ON THE WORK OF THE COM 35 THE “GREATER” CHURCH 35 THE PARTICULAR CHURCH 36 CALL AND LEADERSHIP 36 ETHICAL CONSIDERATIONS IN THE WORK OF THE COM 37 GUIDELINES FOR ETHICAL CONDUCT 37 MINISTERS AND CONGREGATIONS 39 MINISTERS AS MEMBERS OF PRESBYTERY AND THE LARGER COMMUNITY 41 THE SPIRITUAL DIMENSIONS OF THE WORK OF THE COM 42 3. THE COM AND CONGREGATIONS ............................................................ 43 NURTURING RELATIONSHIPS WITH CONGREGATIONS 43 COM LIAISON 43 WAYS FOR THE CONGREGATION TO BUILD RELATIONSHIPS 44 RESPONSIBILITIES OF THE COM 44 THE COM AND CONGREGATIONS IN TRANSITION 45 APPRECIATIVE INQUIRY 46 LIFE CYCLE ISSUES 46 Presbytery of South Dakota - 1 - Preface COM Manual THE COM AND NEW CHURCH DEVELOPMENT 47 THE COM AND SMALL CONGREGATIONS 47 SHARED MINISTRY AND LARGER PARISHES 49 THE COM AND IMMIGRANT MINISTRIES 50 CONFLICT 51 EMPHASIZING CONGREGATIONAL HEALTH 51 WORK ON PREVENTION RATHER THAN INTERVENTION 52 EQUIP YOUR COM 52 LEVELS OF CONFLICT INTENSITY 53 INTERVENE EFFECTIVELY WHEN TROUBLE ARISES 54 STEPS FOR CONFLICT UTILIZATION 55 PASTORAL CARE DURING A CONFLICT 57 RACIAL ETHNIC AND MULTICULTURAL CONGREGATIONS 58 COM AND RACIAL ETHNIC PASTORS AND CONGREGATIONS 58 THE TRIENNIAL VISIT 59 THE PURPOSES OF A TRIENNIAL VISIT ARE: 60 PLANNING FOR TRIENNIAL VISITS 61 PROCEDURES FOR TRIENNIAL VISITS 62 CONVERSATION STARTERS 64 CONGREGATIONAL STRATEGY 65 COM SESSION MODERATORS 66 RESPONSIBILITIES WHEN REPRESENTING COM 66 RESPONSIBILITIES OF THE CONGREGATION 66 RESPONSIBILITIES OF THE COM 66 4. RELATIONSHIPS WITH CONGREGATIONS SEARCHING FOR PASTORAL LEADERSHIP ............................................................................... 69 GENERAL COMMENTS 69 A HEALTHY “GOODBYE” 69 EXIT INTERVIEWS 70 EXIT INTERVIEW MODELS 71 ETHICS FOR DEPARTING PASTORS 72 SEPARATION ETHICS IN POSD 72 A. SAYING GOODBYE 73 B. RESPONSIBILITIES IN SAYING GOODBYE 74 SUMMARY 80 FINDING TEMPORARY LEADERSHIP 81 OPTIONS FOR PASTORAL LEADERSHIP 81 ORDERLY EXCHANGE WITH FORMULA PARTNER CHURCHES 82 YOKED CONGREGATIONS 84 WHY DO CONGREGATIONS YOKE? 84 ESTABLISHING A NEW YOKE 84 AN OUTLINE FOR CALLING A NEW PASTOR 94 5. PASTORAL RELATIONSHIPS..................................................................... 95 MEMBERSHIP IN PRESBYTERY AND VALIDATED MINISTRIES 95 Preface - 2 - Presbytery of South Dakota COM Manual CATEGORIES OF MEMBERSHIP 95 IF NOT VALIDATED MINISTRY, WHAT OTHER OPTIONS? 96 INSTALLED PASTORAL RELATIONSHIPS 96 DESIGNATED PASTOR 96 TENTMAKING PASTORS 98 TEMPORARY PASTORAL RELATIONS 98 TYPES OF TEMPORARY PASTORS 98 AUTHORITY FOR TEMPORARY PASTORAL RELATIONSHIPS 98 COMMISSIONED RULING ELDER 99 TEMPORARY SUPPLY PASTOR 100 TRANSITIONAL PASTOR 100 RETIRED SUPPLY 102 ORGANIZING PASTOR 102 PARISH ASSOCIATE RELATIONSHIP 102 MINISTERS OF OTHER DENOMINATIONS 103 FINDING TEMPORARY LEADERSHIP 103 MINISTERS SERVING IN SPECIALIZED MINISTRIES 105 ENDORSEMENT FOR SPECIALIZED MINISTRY 105 MILITARY CHAPLAINS 105 MILITARY CHAPLAINS AND USERRA 106 VETERANS ADMINISTRATION CHAPLAINS 106 PASTORAL COUNSELORS AND OTHER TYPES OF CHAPLAINS 107 TERMINOLOGY AND PROCESSES 107 IDEAS FOR SUPPORTING PERSONS IN SPECIALIZED PASTORAL MINISTRIES 108 PROCESS OF ENDORSEMENT 109 RESOURCES 111 6. PROCEDURES ..................................................................................... 113 IS IT TIME TO MOVE? 113 TERMINATION OF CALL PROCESS 116 PROCESS 116 TERMINATION AGREEMENT 118 PRESBYTERY ACTION 119 POSD SEVERANCE POLICY 120 DEFINITIONS 120 GENERAL 120 PASTORAL SERVICE DURING TRANSITION 121 ELECTION OF A PASTOR NOMINATING COMMITTEE 122 PLANNING PASTORAL SERVICES FOR TRANSITIONAL PERIOD 122 ELECTING THE PNC 122 ORIENTING AND ORGANIZING THE PNC 123 DEVELOPING AND COMPLETING MINISTRY INFORMATION FORM (MIF) 123 COLLECTING AND SCREENING PIFS 124 CHECKING REFERENCES 124 BACKGROUND CHECKS 126 SEXUAL MISCONDUCT STATEMENT 126 INTERVIEWING POTENTIAL PASTORS 127 Presbytery of South Dakota - 3 - Preface COM Manual INTERVIEW PROCESS 128 HOUSING CONSIDERATIONS 130 CHOOSING THE NOMINEE 131 POLICY ON VOTES TO CALL A PASTOR 131 DOCKET FOR CONGREGATIONAL MEETING TO ELECT A PASTOR 132 PRESBYTERY INSTALLS THE PASTOR 134 TOOLS TO ASSIST THE SEARCH 134 ELECTION OF A DPNC 134 TENTMAKING MINISTERS 135 TERMS OF CALL FOR TENTMAKERS 136 PREPARING A MIF FOR TENTMAKING POSITIONS 136 TEMPORARY PASTORAL RELATIONSHIPS 137 ARRANGING FOR TEMPORARY RELATIONSHIPS: 137 TERMS OF TEMPORARY PASTORAL RELATIONSHIP 137 COORDINATING WITH CPM FOR FIRST CALL CANDIDATES 139 THE PREPARATION FOR MINISTRY PROCESS 139 TRANSITIONAL (INTERIM) MINISTERS 140 CIRCUMSTANCES WHEN TRANSITIONAL MINISTERS ARE DESIRABLE 141 APPROPRIATE GOALS FOR TRANSITIONAL PERIOD 142 PROCESS FOR SECURING A TRANSITIONAL MINISTER 143 TERMS OF CALL 144 TERMS OF CALL IN POSD 144 PARENTAL LEAVE 145 UNDERSTANDING EFFECTIVE SALARY 147 CALLING A NEW PASTOR 149 MODEL LETTERS ........................................................................................... 151 LETTER TO SECURE APPROVAL OF A SECONDARY REFERENCE 151 FORM FOR CANDIDATE TO APPROVE SECONDARY REFERENCES 152 NO LONGER UNDER CONSIDERATION 153 FOR A NON-YOKED CHURCH 153 FOR A YOKED PARISH 155 FOR SERIOUS OR CONTINUED CONSIDERATION 156 SELECTION TO “SHORT LIST” 157 COMMISSIONED RULING ELDERS ............................................................... 160 APPLICATION AND SCREENING OF POTENTIAL CRES 160 SUPERVISION AND SUPPORT OF CRES 160 WHAT IF A CRE MOVES? 161 (SAMPLE) COVENANT WITH A COMMISSIONED RULING ELDER 162 7. CARE OF CHURCH PROFESSIONALS .................................................... 163 PROFESSIONAL DEVELOPMENT 163 COM CAN HELP TEACHING ELDERS GROW BY: 165 RESOURCES: 166 PASTORAL CARE OF PASTORS AND THEIR FAMILIES 166 VISITATION 166 Preface - 4 - Presbytery of South Dakota COM Manual SOME APPROACHES TO CARE AND SUPPORT 167 RESOURCES 167 RECOGNITION OF PROBLEM AREAS 168 POSSIBLE SOLUTION TO PROBLEMS 169 COM MENTORS 169 RESPONSIBILITIES WHEN REPRESENTING COM 169 RESPONSIBILITIES OF THE PASTOR 170 RESPONSIBILITIES OF THE COM 170 WORKING WITH RETIRED TEACHING ELDERS 171 RESOURCES: 173 CONCERNS AT THE TIME OF DEATH IN PRESBYTERY 174 LIAISON RESPONSIBILITIES 174 PRESBYTERY OFFICE STAFF 174 ANNUAL REVIEW OF MINISTRY 174 QUESTIONS FOR CONSIDERATION: 175 RESOURCES: 175 COMPENSATION FOR TEACHING ELDERS 175 COMPENSATION REVIEW 176 RESOURCES: 176 COMPENSATION COMPONENTS 177 ACCOUNTABLE REIMBURSEMENT 177 CHRISTIAN EDUCATORS 179 RESOURCES 181 8. RESOURCES FOR COM MODERATOR .................................................... 183 THE SPIRITUAL DIMENSIONS OF THE WORK OF THE COM 183 EQUIP YOUR COM 184 RESOURCES 184 INTERVENE EFFECTIVELY WHEN TROUBLE ARISES 184 FOUR CHANGES THAT CAN LEAD TO CONFLICT IN CONGREGATIONS 184 STEPS FOR CONFLICT ASSESSMENT 186 COM ACTION IN CONFLICT 187 MODERATING MEETINGS 188 TRAINING FOR MEMBERS OF THE COM 189 CHAPTER 1. UNDERSTANDING THE COMMITTEE ON MINISTRY 190 CONGREGATIONAL STRATEGY 190 HEALTHY MINISTRIES BEGIN WITH NURTURING A HEALTHY COM 190 ORGANIZING FOR SUCCESSFUL MINISTRY WITHIN PRESBYTERY 191 IMPORTANT RELATIONSHIPS FOR THE COM MODERATOR 192 CHAPTER 2. REFLECTIONS ON THE WORK OF THE COM 195 ETHICAL CONSIDERATIONS IN THE WORK OF THE COM 195 GUIDELINES FOR ETHICAL CONDUCT 196 CHAPTER 3. COM AND CONGREGATIONS 197 THINKING SYSTEMICALLY ABOUT CONGREGATIONAL LIFE 197 CONDITIONS THAT ENABLE IMMIGRANT MINISTRY 198 THE COM AND LARGE CONGREGATIONS 200 CONGREGATIONAL MISSION STUDIES 201 Presbytery of South Dakota - 5 - Preface COM Manual TIPS ABOUT MISSION STUDIES: 202 RESOURCES FOR MISSION STUDIES 202 EMPHASIZING CONGREGATIONAL HEALTH 203 WORK ON PREVENTION RATHER THAN INTERVENTION 204 CHURCH CONFLICT 205 BOARD OF PENSIONS OF THE PRESBYTERIAN CHURCH (U.S.A.) 205 CHAPTER 4. WORKING WITH CONGREGATIONS SEEKING PASTORAL LEADERSHIP 207 STRUCTURING THE COM FOR HEALTHY MINISTRY 207 EMPOWERING THE COM TO SAY “NO” 210 CONTACT INFORMATION 211 SESSION WORKSHOP 212 PNC WORKSHOP 216 CHAPTER 5. PASTORAL RELATIONSHIPS 216 ORDINATION 216 CONTINUING MEMBERS 217 VALIDATED MINISTRY 218 EXAMINING TEACHING ELDERS FOR MEMBERSHIP 219 CHAPTER 6. PROCEDURES 221 MINISTERIAL MISCONDUCT ISSUES 221 CARING FOR THE CONGREGATION AFTER MISCONDUCT 224 CARING FOR THE MINISTER 226 ABOUT PREVENTION 227 OTHER CAUSES OF TERMINATION 229 MINISTERS OF OTHER DENOMINATIONS 231 IMMIGRANT MINISTERS 232 SAMPLE SABBATICAL LEAVE POLICY 233 THE COM AND THE AAEEO POLICY OF THE GENERAL ASSEMBLY 237 REVIEW OF CONFLICT UTILIZATION TECHNIQUES 238 ADMINISTRATION .........................................................................................
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