PROVIDER Information Pack
ICEF Asia 2019 October 16 - 18, 2019
Venue
Grand Millennium Beijing
Fortune Plaza, 7 DongSanHuan Middle Road Chaoyang District Beijing 100020, PR China Tel +86-10-8587 6888 Fax +86-10-6530 9053
Website ►www.millenniumhotels.com/en/beijing/grand-millennium-beijing
ICEF GmbH Am Hofgarten 9 53113 Bonn, Germany Tel: + 49 228 201 19 0 Web: www.icef.com
Provider Information Pack, ICEF Asia 2019 Page 1 Hotel Accommodation
Grand Millennium Beijing Rates We are pleased to offer you the preferential rate of EUR 185 per night per single and EUR 195 per double room (deluxe category) in the Grand Millennium Beijing, where the event will be taking place. The above rates include 15% service charge and breakfast. Bookings Reservations can be made through ICEF. The preferential rate is available for bookings from October 13 to October 21, 2019. For bookings outside this period the regular room rates become applicable. Rooms can be booked subject to availability until September 13, 2019. Please use the ►booking form to make your reservation. Check-In / Check-Out Earliest possible check-in time is 14:00 and latest check-out time is 12:00 noon. Amenities The Grand Millennium Beijing Hotel is situated in the heart of Beijing’s financial and business district across from the landmark CCTV Tower. Only 45 minutes drive from Beijing Capital Venue hotel Airport the hotel is close to corporate offices, restaurants and excellent shopping facilities. Popular historical sites, such as the Forbidden City and Tiananmen Square, are just a short distance away, making the hotel an ideal base for both business and leisure travellers alike. The hotel’s amenities include a state-of-the-art health club and spa, restaurants featuring Chinese and international cuisine and broadband internet access in its 521 contemporary guest rooms. Further information on the Grand Millennium Beijing is available at ►www. millenniumhotels.com/en/beijing/grand-millennium-beijing.
Beijing Jinglun Hotel Rates The Beijing Jinglun Hotel offers preferential rates of CNY 983 (approx. EUR 127) per night per room from Monday to Thursday and CNY 883 (approx. EUR 114) per night per room from Friday to Sunday. The above rates include 15% hotel service charge and one breakfast. Booking Bookings can be made until September 16, 2019 through Beijing YDWM Exhibition Co. Ltd. A booking form can be downloaded ►here. Check-In / Check-Out Earliest possible check-in time is 14:00 and latest check-out time is 12:00 noon. Amenities 10 min by taxi to the venue The 4* Beijing Jinglun Hotel is located in the Central Business District, approximately 10 minutes by taxi to the Grand Millennium Hotel. Further information on the Beijing Jinglun Hotel is available at ►www. jinglunhotel.cn.
ICEF Asia For international educators, service providers, and student recruitment agents from China and other Asian countries
Grand Millennium Beijing • October 16 - 18, 2019 Please refer to the Hotel Map Grand Millennium Beijing Fortune Plaza, 7 DongSanHuan Middle Road Tel +86-10-8587 6888 ►hotel map ► www.millenniumhotels.com.cn/ en/grandmillenniumbeijing for the locations of the hotels.
Beijing Jinglun Hotel 3 Jianguomenwai Avenue Tel +86-10-6500 2266 8144 ►www.jinglunhotel.cn (Map taken from www.openstreetmap.org)
Published by ICEF GmbH, Am Hofgarten 9, 53113 Bonn, Germany • Tel + 49 228 201 19 0 • Fax + 49 228 201 19 44 @ICEFglobal ICEF GmbH ICEF ICEF GmbH icefglobal [email protected] ► www.icef.com
Provider Information Pack, ICEF Asia 2019 Page 2 Visa Requirements
Visas are required for all foreigners entering mainland China except for those holding passports from Brunei, Japan and Singapore, who enjoy visa-free access to China (restricted to a maximum stay of 15 days).
Please note that the airport authorities do not issue visas and that you will have to apply for a visa in advance. It is not difficult to apply for a tourist visa at Chinese embassies and consulates in most countries. Travellers need to wait no longer than three to five working days to obtain a standard 30-day, single entry visa.
Please contact the Chinese consulate / embassy closest to you and enquire about the visa regulations for your specific country. Further information, downloads and a list of Chinese embassies can be found at ►www.travelchinaguide.com/embassy/visa/introduction.htm.
If you would like to apply for a business visa, you will need an invitation letter. Please note that the application for a business visa is time consuming and can take up to four weeks. Invitation letters are issued by a third-party supplier, Beijing Hongyuzhenghui Technology Co. Ltd., against a small processing fee. A support form can be found ►here.
Arrival in Beijing
Airport Limousine Transfer If you are staying at the Grand Millennium Beijing Hotel a limousine transfer and airport pickup can be arranged for EUR 95 per car / per way (max. 3 people). To book the airport transfer please use the ►booking form. Taxis The duration of the journey by taxi from the airport to the Grand Millennium Beijing Hotel is approximately 45 minutes. The taxi fare is around CNY 120. Most taxi drivers will not speak English and we would recommend to show your driver the address of your hotel in Chinese. Please find details for all event hotels ►here. 45 min driving distance to the Grand Millennium Train Beijing.The fare by taxi is around CNY 120. The duration of the journey by train from the airport to the Grand Millennium Beijing is approximately 70 minutes and costs CNY 28. ICEF Asia For international educators, service providers, and student recruitment agents Take the Airport Express to Sanyuanqiao Station and change to Line from China and other Asian countries
10 (Liangmaqiao Direction) to Juntaixizhao Station. Proceed to Exit Grand Millennium Beijing • October 16 - 18, 2019 A and from there it is 4 minutes walk to the Grand Millennium Beijing. Travelling by taxi in Beijing
Please take me to the Grand Millennium Beijing For detailed information please refer to the website: ►http://en.bcia. 请载我去北京千禧大酒店
Address of the Grand Millennium Beijing Hotel: Fortune Plaza, 7 Dongsanhuan Middle Road, Chaoyang District, Beijing. Tel: 8587 6888 com.cn. 地址：中国北京朝阳区东三环中路7号 电话: 85876888
______Please take me to the Beijing Jinglun Hotel 请载我去北京京伦饭店
Airport Shuttle Bus Address of the Beijing Jinglun Hotel:No. 3, Jianguomenwai Street, Chaoyang District, Beijing. Tel: 65002266-8144 800810266 地址：中国北京建国门外大街3号 电话: 65002266-8144 800810266 The duration of the journey from the airport to the Grand Millennium ______
Please take me to the Beijing Capital International Airport Beijing by shuttle bus is approx. 60 minutes. Take shuttle bus Line 1 to 请载我去北京首都机场 Dabeiyao (World Trade Centre) from where it will take approximately 5 minutes by taxi to get to the hotel. The cost of the airport shuttle is Download your hotel address in Chinese CNY 16 and the taxi will cost around CNY 15. For detailed information please refer to the website: ►http://en.bcia.com.cn.
ICEF GmbH, Am Hofgarten 9, 53113 Bonn, Germany • Tel + 49 228 201 19 0 • Fax + 49 228 201 19 44 @ICEFglobal ICEF GmbH ICEF ICEF GmbH icefglobal [email protected] ► www.icef.com
Provider Information Pack, ICEF Asia 2019 Page 3 Forwarding of Promotional Material
Delivery Date Your materials for the ICEF Asia event can arrive from Tuesday, October 8 in Beijing (but not before) to allow you sufficient time to check if your packages have arrived and been delivered correctly.
Please contact a courier of your choice.
Please consider that offices in China will be closed from October 1 - 7 during the Golden Week holidays. Package Preparation When calculating the amount of promotional materials to send to Beijing, Arrive on or after Tuesday, October 8 in Beijing please bear in mind that you will have a maximum of 30 prescheduled appointments plus other meetings outside event hours that may be arranged. Please refer to the ►Shipping Instructions & Delivery Label for detailed information, customs requirements and a delivery label template.
Some agencies may prefer to receive your information by e-mail or mail either prior to or after the event (see also the paragraph “Follow Up” at ►ICEF Event Procedures: Guidelines for First-time Participants).
You can also upload documents into Marcom eSchedule PRO and
Organisation‘s / Company‘s Name Organisation‘s /make Company‘s Name them available to agents prior to the event. You can upload up To: Mr Freddie Ren - Sales and Marketing Department To: Mr Freddie Ren - Sales and Marketing Department Grand Millennium Beijing Grand Millenniumto fiveBeijing files with a maximum size of 5 MB for all documents, accepted Fortune Plaza, 7 DongSanHuan Middle Road Fortune Plaza, 7 DongSanHuan Middle Road Chaoyang District Chaoyang Districtformats are pdf, doc, docx, xls, xlsx, ppt, pptx, pps, ppsx. Beijing 100020 Beijing 100020 PR China PR China Tel +86 134 88872021 Tel +86 134 88872021
Event: ICEF Asia 2019, Event: ICEF Asia 2019, October, 16-18 October, 16-18
Table no. Table no. No. of Pcs No. of Pcs
Please use the above labels to help us and the venue identify your shipments. Place one on the top and one on the side of each piece shipped to ensure proper delivery. PLEASE NOTE: Your material for ICEF Asia should arrive on or after Download Delivery Label Tuesday, October 8, in Beijing (but not before).
Advertising and Sponsorship
Our advertising and sponsorship opportunities help build your brand and grow your business. Advertising at ICEF Asia and other ICEF events provides significant international exposure for your organisation, increasing your brand visibility and networking potential.
See our ►website to view and reserve sponsorship items or contact your sales representative to build a customised package.
Provider Information Pack, ICEF Asia 2019 Page 4 Scheduling Meetings
Scheduling Meetings Prior to the Event Approximately 8 weeks prior to the event you will receive access to the Marcom eSchedule PRO online meeting scheduling system. Marcom eSchedule PRO allows you to select potential partners according to geographical origin, programmes, or date of inclusion in the system, as well as to send personalised meeting requests.
Please note that the deadline for confirming / requesting meetings is October 15, 9:00 Beijing time.
If you are using Marcom eSchedule PRO for the first time, we recommend to have a look at the ►Getting Started Information as well as ►Scheduling Meetings – Useful Hints & Tips or view the ►video tutorials.
Scheduling Meetings During the Event In case your appointment schedule is not full at the close of Marcom eSchedule PRO, you will still have the possibility to maximise the number of your meetings in the morning of October 17 and 18 between 8:30 and 9:00 when additional appointments may be scheduled through personal contacts between participants. You may also utilise the agents’ message boxes located in the foyer area to leave additional meeting requests.
Your Catalogue Entry
Update Your Company Profile Once you have logged on to Marcom eSchedule PRO for the first time, you will be asked to edit your profile, which you may change at a later date. It is very important that you take the time to enter your institution’s description, as participants will use this information before requesting or confirming meetings with you and it will also appear in the event catalogue. If you wish to add your logo and up to two representatives’ portrait-style pictures, please upload them into your profile.
Photos and logos should have the highest resolution possible (without exceeding the max. size of 4 MB) and can be uploaded in JPEG, JPG, PNG or GIF format (please make sure the representative’s name appears in the file name). If your files have a different format, please use the following ►image converter.
Please complete the catalogue entry by September 30, 2019 to ensure that your up-to-date company profile is included in the printed catalogue.
Provider Information Pack, ICEF Asia 2019 Page 5 Collecting Your Badge and Welcome Pack Onsite
Onsite registration will take place on Wednesday, October 16 from 13:00 to 19:00 at the ICEF hospitality and registration desk located in the foyer area on the third floor of the Grand Millennium Beijing. There you will receive your registration package including your badge, a print-out of your meeting schedule as well as the event catalogues. Participants arriving after the registration period stated above can register on Thursday, October 17, 2019 from 8:00 onwards at the ICEF hospitality and registration desk in front of the Grand Ballroom on the second floor of the hotel. As the event is a protected trading environment, anyone not wearing a badge may not be admitted. Please also understand that for the same reason we cannot allow non-registered family, friends or staff to enter the meeting hall.
If you are new to ICEF events, please have a look at the ►ICEF Event Procedures: Guidelines for First-time Participants with further useful event information.
ICEF Asia For international educators, service providers, and student recruitment agents Please refer to the from China and other Asian countries ►Event Programme for further details Grand Millennium Beijing • October 16 - 18, 2019 Event Programme
Wednesday, October 16, 2019 13:00 - 19:00 Registration of participants Foyer (third fl oor) 14:00 - 14:45 Introductory seminars: Fortune 2 & 5 (third fl oor) How to Maximise your ICEF Event Experience 14:45 - 17:00 Seminars Fortune 2 & 5 17:00 - 17:30 Refreshment break Foyer (third fl oor) 17:30 - 19:00 Seminars Fortune 2 & 5 19:00 - 21:00 Welcome reception - sponsored by Londonist DMC / Student Accommodation Agency Foyer Grand Ballroom (second fl oor)
Thursday, October 17, 2019 08:00 Meeting hall opens / Light breakfast Foyer Grand Ballroom 08:30 - 09:00 Time for scheduling additional meetings Grand Ballroom 09:00 - 11:00 Business meetings (4 x 30 minutes each) Grand Ballroom 11:00 - 11:30 Refreshment break Foyer Grand Ballroom 11:30 - 13:00 Business meetings (3 x 30 minutes each) Grand Ballroom 13:00 - 14:00 Lunch - sponsored by Londonist DMC / Student Accommodation Agency CBD Restaurant (fi rst fl oor) 14:00 - 16:00 Business meetings (4 x 30 minutes each) Grand Ballroom 16:00 - 16:30 Refreshment break Foyer Grand Ballroom 16:30 - 19:00 Business meetings (5 x 30 minutes each) Grand Ballroom 20:00 - 23:00 Dinner reception CBD Restaurant
Friday, October 18, 2019 08:00 Meeting hall opens / Light breakfast Foyer Grand Ballroom 08:30 - 09:00 Time for scheduling additional meetings Grand Ballroom 09:00 - 11:00 Business meetings (4 x 30 minutes each) Grand Ballroom 11:00 - 11:30 Refreshment break Foyer Grand Ballroom 11:30 - 13:00 Business meetings (3 x 30 minutes each) Grand Ballroom 13:00 - 14:00 Lunch CBD Restaurant 14:00 - 16:00 Business meetings (4 x 30 minutes each) Grand Ballroom 16:00 - 16:30 Refreshment break Foyer Grand Ballroom 16:30 - 18:00 Business meetings (3 x 30 minutes each) Grand Ballroom 18:00 Meeting hall closes
Saturday, October 19, 2019 08:00 - 17:30 Optional day tour: Great Wall and Hutongs (at additional cost, booking required)
Sponsor
Welcome Reception & Lunch October 17
Published by ICEF GmbH, Am Hofgarten 9, 53113 Bonn, Germany • Tel + 49 228 201 19 0 • Fax + 49 228 201 19 44 @ICEFglobal ICEF GmbH ICEF ICEF GmbH icefglobal [email protected] ► www.icef.com
Meeting and Display Tables
Educators will be able to access their meeting tables at 8:00 on Thursday, October 17, 2019.
Meeting tables Each meeting table will be covered with a table cloth and will have access to an electricity outlet. Table signage with name and logo of each institution will be provided.
Exhibitors will be able to access their display tables on Thursday, October 17, 2019 from 8:00 onwards.
Display tables Each display table will be covered with a table cloth and will have access to an electricity outlet. Table signage with name and logo of each institution as well as a literature display rack will be provided.
Provider Information Pack, ICEF Asia 2019 Page 6 Seminars
Recognising the importance of market trends and their impact on student enrolments, a number of seminars will be held on Wednesday, October 16, between 14:00 and 19:00. The seminar programme includes introductory sessions on How to maximise your ICEF Event Experience. A full programme overview is available ►here.
Refreshments and Lunches
Refreshments will be served on October 17 Sponsor and 18 at 8:00, 11:00 and 16:00. Lunch October 17 Coffee, tea and water will be available throughout the event. Lunch will be provided from 13:00 to 14:00 on October 17 and 18 in the CBD Restaurant on the first floor.
Evening Networking Receptions
Welcome reception Sponsor Welcome reception Wednesday, October 16, 2019, from 19:00 to 21:00 in the Grand Ballroom Foyer on the second floor of the hotel.
Dinner reception Thursday, October 17, 2019, from 20:00 to 23:00 in the CBD Restaurant on the first floor.
The dress code for both receptions is smart casual. Please note that participants not wearing their event badge may not be admitted.
Tour to the Great Wall and the Hutongs
Visit and walk on the world-famous Great Wall of China during this exclusive tour for ICEF Asia participants. After lunch you will return to Beijing and have the opportunity to visit the Hutongs, a network of small alleys with traditional Chinese houses, shops and courtyards. A registration form is available ►here. Please note: A minimum of 20 guests will be required to operate this tour.
Provider Information Pack, ICEF Asia 2019 Page 7 Beijing - General Information
Beijing is the capital of the People’s Republic of China and with over 21 million inhabitants one of the most important cities in the world. Beijing has been China’s political, cultural and educational centre for almost 800 years.
Quick facts Time zone: Beijing is 8 hours ahead of GMT. Currency: The official currency is the Chinese Yuan Renminbi (CNY). For current exchange rates please see ►x-rates. Credit cards are widely accepted. Electricity: 220 volts Plug type: The outlet can accept the Type A, Type I and Type C plugs. Please bring your own adaptors, if necessary!
If you have any questions prior to the event, please do not hesitate to contact us. We look forward to welcoming you to Beijing!
Kind regards,
Marlene Bauz
Provider Information Pack, ICEF Asia 2019 Page 8