Broadmayne Community Emergency Plan

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Broadmayne Community Emergency Plan Broadmayne Community Emergency Plan If you are in immediate danger call 999 December 2018 Broadmayne Community Emergency Plan Contents Section Content Page 1. Introduction 3 1.1 Background 3 1.2 Definition of an emergency 3 1.3 Aims and scope 3 2. Activation and implementation framework 4 2.1 Background 4 2.2 Communications 4 2.3 Recording actions and obtaining feedback 4 2.4 Activation 4 2.5 Implementation 5 2.6 After an event 6 2.7 Plan review and maintenance 6 2.8 Activation process flowchart 7 3. Key Personnel 8 3.1 Community Emergency Response Co-ordinator 8 3.2 Community Emergency Response Team 8 3.3 Initial Contact Volunteers 9 3.4 Health and Wellbeing 10 3.5 Logistics 11 4. Local Resources 12 4.1 Places of Safety & Rest 12 4.2 Broadmayne AED (Automated External Defibrillator) 12 1. Broadmayne Community Emergency Plan Section Content Page 5. Key Support Organisations and Individuals 14 5.1 Local (in the village) 14 5.2 Local Dorset Support 15 5.3 General Support Organisations 15 6. Risk Assessment 17 6.1 Risk Register 17 6.2 Higher Risk locations 19 7. Reference Documents 20 7.1 Action Check List 20 7.2 Logging Sheet 21 7.3 Maps of Broadmayne & surrounding area 22 8. Housekeeping 32 8.1 General Data Protection Regulation & Policy 32 8.2 Communication & Distribution 32 8.3 Document Change History 33 9. Specific Response Plans 34 9.1 Winter Plan 34 9.2 Pandemic Flu Plan 37 9.3 Flood Plan 38 2. Broadmayne Community Emergency Plan 1. Introduction 1.1 Background Emergencies happen! A Community Emergency Plan (CEP) defines how a community will prepare for, respond to and recover from an emergency with the assistance of local authorities, emergency and other services. Although supported and encouraged, there is no requirement to produce a CEP. The Broadmayne Community Emergency Plan (BCEP) has been developed by the Parish Council with volunteers and covers the geographical area of Broadmayne. This plan aims to follow best practice guidance sourced from the Dorset Local Resilience Forum:- https://www.dorsetprepared.org.uk/emergencies 1.2 Definition of an emergency An emergency is any event or circumstance, with or without warning, that causes or threatens death or injury, disruption to the community or damage to property or to the environment on such a scale that the effect cannot be dealt with by the emergency services, local authorities and other organisations as part of their normal day-to day activities. 1.3 Aims and scope The overall aims of the plan are to: • Provide guidance to the community on what to expect and do in an emergency • Serve as a procedures manual for those involved in the emergency response • Alert authorities to actions likely to be implemented by the community. In fulfilling these aims the plan will: • Define the process for activation and implementation • Establish a Community Emergency Response Team (CERT) • Identify resources in the community available to assist in an emergency • Identify vulnerable people and groups • Identify significant risks with appropriate prevention and response measures • Integrate the community plan the emergency services and statutory organisations • Promote resilience and self-confidence within the local community • Communicate effectively the reach and limitations of the plan. 3. Broadmayne Community Emergency Plan 2. Activation and Implementation Framework 2.1 Background There will be a need to draw upon various local skills and resources before, during and after any emergency and the success of this emergency plan rests largely on the goodwill of volunteers. Once the plan has been activated the Community Emergency Response Co-ordinator (CERC) will lead the Community Emergency Response Team (CERT), who will contact volunteers, allocate tasks and identify specific additional resources required. Local skills and resources such as first aid, care, 4x4 vehicles and places of refuge may be called upon. External skills and resources may also be identified as necessary. Information regarding vulnerable individuals is restricted and is only held by the CERC and one other member of the management team. 2.2 Communications Effective communication is essential to ensure effective co-ordination between the respondents. Channels of communication will include; word of mouth, telephone, email, the Broadmayne website, social media and local centres e.g. the village shop. The line of communication in the event of an emergency is as follows: • Community Emergency Response Co-ordinator (CERC) • Community Emergency Response Team (CERT) • Volunteers and the Community 2.3 Recording actions and obtaining feedback In order to ensure transparency, consistency and efficiency, volunteers will be assigned to use checklists and logging sheets for key decisions and actions. This will also help with evaluation and development of the plan. 2.4 Activation If the plan is activated then villagers must protect themselves and any neighbours/ people in their immediate vicinity and follow the instructions of the CERC or a member of the CERT. It is not possible to legislate for all types of emergencies, although some examples are risk assessed within this plan (see sections 6 and 9). The triggers that may activate the plan are diverse and may come formally from the authorities or more informally, for example from media sources. Care must be taken in considering the authenticity of any information that could trigger the plan. The decision to activate the plan will ultimately require both judgment and common sense. 4. Broadmayne Community Emergency Plan The activation process, (flowchart 2.8), is as follows: • Notification by the Emergency Service / Local Authority/ Environment Agency/ General Public/ Other (e.g. Met Office) • CERC activates Plan • CERT contacted and volunteers alerted • District Council updated • Checklist and logging sheets utilised • If necessary, convene a meeting of the CERT at a safe location with safe access. 2.5 Implementation The CERC (or acting deputy) will have overall responsibility for co-ordination subject to the level of involvement of the emergency services. The allocation of activities will be determined by specific threats identified and our capability to counter them, requiring both flexibility and judgment. The following key roles will be applied as determined by the CERC. Role Activities Planning • Identification of key threats and vulnerable groups on the ground • Identify and prioritise response actions using available resources Comms • Activate BCEP by contacting CERT & emergency services • Liaise with and support emergency services • Establish main contact point for authorities • Contact volunteers, vulnerable people and the community at large • Communicate needs of vulnerable people to statutory authorities, including emergency services • Update website and social media Health and • Provide essential medical and care support wellbeing • Help distressed members of the community at the place of safety • Arrange and provide basic sustenance Logistics • Identify and staff a community place of safety • Arrange and support sleeping arrangements • Mobilise transport support (4x4 team) Governance • Follow checklist and maintain logging sheets • Maintain records of people attending place of safety • Review and develop plan 5. Broadmayne Community Emergency Plan 2.6 After an Event As appropriate the CERC will: • Arrange an immediate debrief • Arrange any necessary support and counselling with statutory and voluntary agencies • Report to Parish Council, other statutory authorities and the community • Survey residents to gain feedback and check recovery • Carry out a lessons learned exercise recording what went well and identifying the weak areas which could be improved upon • Review and amend the plan in the light of the experience • Thank volunteers and celebrate resilience. 2.7 Plan Review and Maintenance In order to keep this plan up to date, contact lists will be revised as personnel changes occur. In addition, the plan will be fully reviewed every three years by the Community Emergency Management Team to ensure that it adequately reflects the needs of the community, changes to be approved by BPC. Changes to the plan will be notified to the plan holders (8.2) and a new version distributed. 6. Broadmayne Community Emergency Plan 2.8 Activation Process Flowchart Notification by the Alerted by members Receipt of severe Emergency Services / of the Public weather / flood Local Authority / warnings Environment Agency Plan activated. CERC/or deputy to tto Contact the Community Response Team Who need to be prepared to respond urgently Contact other members of the public that need to be alerted: households affected, The Parish Council via the Parish Clerk & relevant volunteers Contact the District Council with an update on the situation Record details on the Log Sheet including key decisions, actions and communications If necessary convene a meeting of the Community Response Group at a safe location with safe access Under no circumstances put yourself or others at risk to fulfil these tasks 7. Broadmayne Community Emergency Plan 3. Key Personnel 3.1 Community Emergency Response Coordinator (CERC) In the case of an emergency initial contact should be made with the CERC who is designated to manage the implementation of the plan. If unavailable then contact their deputy or other member of the CERT who will then contact and mobilise all available members. Name Location Contact Notes Alyson Carroll 2 Littlemead 01305 854869 Former senior 07880 737725 carer Facebook 3.2 Community Emergency Response Team (CERT) CERT members will play a more formal role in co-ordinating implementation of the plan and are likely to be assisted by Initial Contact Volunteers (ICVs), and Specialist Teams. Name Location Contact Notes Richard 47 Main 01305 854360 First Aid Boursnell Street 07917 800051 [email protected] Tim Old 17 Littlemead 01305 854221 Deputy CERC 07976 247798 [email protected] Clare Stoot 11 Knighton 01305 852374 4x4 Lane 07816 909098 Doctor husband Steve Diamond Watergates 01305 852285 BPC Chair Lane 07774 811369 Sam Toogood Chalky Road 01305 852791 BPC Deputy 07745 560392 Chair Peter Lamb 4D Chalky 01305 851988 BPC Cllr.
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