Broadmayne
Community Emergency Plan
If you are in immediate danger call 999
December 2018
Broadmayne Community Emergency Plan
Contents
Section Content Page
1. Introduction 3 1.1 Background 3 1.2 Definition of an emergency 3 1.3 Aims and scope 3
2. Activation and implementation framework 4 2.1 Background 4 2.2 Communications 4 2.3 Recording actions and obtaining feedback 4 2.4 Activation 4 2.5 Implementation 5 2.6 After an event 6 2.7 Plan review and maintenance 6 2.8 Activation process flowchart 7
3. Key Personnel 8 3.1 Community Emergency Response Co-ordinator 8 3.2 Community Emergency Response Team 8 3.3 Initial Contact Volunteers 9 3.4 Health and Wellbeing 10 3.5 Logistics 11
4. Local Resources 12 4.1 Places of Safety & Rest 12 4.2 Broadmayne AED (Automated External Defibrillator) 12
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Broadmayne Community Emergency Plan
Section Content Page
5. Key Support Organisations and Individuals 14 5.1 Local (in the village) 14 5.2 Local Dorset Support 15 5.3 General Support Organisations 15
6. Risk Assessment 17 6.1 Risk Register 17 6.2 Higher Risk locations 19
7. Reference Documents 20 7.1 Action Check List 20 7.2 Logging Sheet 21 7.3 Maps of Broadmayne & surrounding area 22
8. Housekeeping 32 8.1 General Data Protection Regulation & Policy 32 8.2 Communication & Distribution 32 8.3 Document Change History 33
9. Specific Response Plans 34 9.1 Winter Plan 34 9.2 Pandemic Flu Plan 37 9.3 Flood Plan 38
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Broadmayne Community Emergency Plan
1. Introduction
1.1 Background
Emergencies happen! A Community Emergency Plan (CEP) defines how a community will prepare for, respond to and recover from an emergency with the assistance of local authorities, emergency and other services. Although supported and encouraged, there is no requirement to produce a CEP. The Broadmayne Community Emergency Plan (BCEP) has been developed by the Parish Council with volunteers and covers the geographical area of Broadmayne.
This plan aims to follow best practice guidance sourced from the Dorset Local Resilience Forum:- https://www.dorsetprepared.org.uk/emergencies
1.2 Definition of an emergency
An emergency is any event or circumstance, with or without warning, that causes or threatens death or injury, disruption to the community or damage to property or to the environment on such a scale that the effect cannot be dealt with by the emergency services, local authorities and other organisations as part of their normal day-to day activities.
1.3 Aims and scope
The overall aims of the plan are to: • Provide guidance to the community on what to expect and do in an emergency • Serve as a procedures manual for those involved in the emergency response • Alert authorities to actions likely to be implemented by the community.
In fulfilling these aims the plan will: • Define the process for activation and implementation • Establish a Community Emergency Response Team (CERT) • Identify resources in the community available to assist in an emergency • Identify vulnerable people and groups • Identify significant risks with appropriate prevention and response measures • Integrate the community plan the emergency services and statutory organisations • Promote resilience and self-confidence within the local community • Communicate effectively the reach and limitations of the plan.
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Broadmayne Community Emergency Plan
2. Activation and Implementation Framework
2.1 Background
There will be a need to draw upon various local skills and resources before, during and after any emergency and the success of this emergency plan rests largely on the goodwill of volunteers.
Once the plan has been activated the Community Emergency Response Co-ordinator (CERC) will lead the Community Emergency Response Team (CERT), who will contact volunteers, allocate tasks and identify specific additional resources required. Local skills and resources such as first aid, care, 4x4 vehicles and places of refuge may be called upon. External skills and resources may also be identified as necessary. Information regarding vulnerable individuals is restricted and is only held by the CERC and one other member of the management team.
2.2 Communications
Effective communication is essential to ensure effective co-ordination between the respondents. Channels of communication will include; word of mouth, telephone, email, the Broadmayne website, social media and local centres e.g. the village shop.
The line of communication in the event of an emergency is as follows: • Community Emergency Response Co-ordinator (CERC) • Community Emergency Response Team (CERT) • Volunteers and the Community
2.3 Recording actions and obtaining feedback
In order to ensure transparency, consistency and efficiency, volunteers will be assigned to use checklists and logging sheets for key decisions and actions. This will also help with evaluation and development of the plan.
2.4 Activation
If the plan is activated then villagers must protect themselves and any neighbours/ people in their immediate vicinity and follow the instructions of the CERC or a member of the CERT.
It is not possible to legislate for all types of emergencies, although some examples are risk assessed within this plan (see sections 6 and 9). The triggers that may activate the plan are diverse and may come formally from the authorities or more informally, for example from media sources. Care must be taken in considering the authenticity of any information that could trigger the plan. The decision to activate the plan will ultimately require both judgment and common sense. 4.
Broadmayne Community Emergency Plan
The activation process, (flowchart 2.8), is as follows: • Notification by the Emergency Service / Local Authority/ Environment Agency/ General Public/ Other (e.g. Met Office) • CERC activates Plan • CERT contacted and volunteers alerted • District Council updated • Checklist and logging sheets utilised • If necessary, convene a meeting of the CERT at a safe location with safe access.
2.5 Implementation
The CERC (or acting deputy) will have overall responsibility for co-ordination subject to the level of involvement of the emergency services. The allocation of activities will be determined by specific threats identified and our capability to counter them, requiring both flexibility and judgment. The following key roles will be applied as determined by the CERC.
Role Activities Planning • Identification of key threats and vulnerable groups on the ground • Identify and prioritise response actions using available resources Comms • Activate BCEP by contacting CERT & emergency services • Liaise with and support emergency services • Establish main contact point for authorities • Contact volunteers, vulnerable people and the community at large • Communicate needs of vulnerable people to statutory authorities, including emergency services • Update website and social media Health and • Provide essential medical and care support wellbeing • Help distressed members of the community at the place of safety • Arrange and provide basic sustenance Logistics • Identify and staff a community place of safety • Arrange and support sleeping arrangements • Mobilise transport support (4x4 team) Governance • Follow checklist and maintain logging sheets • Maintain records of people attending place of safety • Review and develop plan
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Broadmayne Community Emergency Plan
2.6 After an Event
As appropriate the CERC will: • Arrange an immediate debrief • Arrange any necessary support and counselling with statutory and voluntary agencies • Report to Parish Council, other statutory authorities and the community • Survey residents to gain feedback and check recovery • Carry out a lessons learned exercise recording what went well and identifying the weak areas which could be improved upon • Review and amend the plan in the light of the experience • Thank volunteers and celebrate resilience.
2.7 Plan Review and Maintenance
In order to keep this plan up to date, contact lists will be revised as personnel changes occur. In addition, the plan will be fully reviewed every three years by the Community Emergency Management Team to ensure that it adequately reflects the needs of the community, changes to be approved by BPC. Changes to the plan will be notified to the plan holders (8.2) and a new version distributed.
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Broadmayne Community Emergency Plan
2.8 Activation Process Flowchart
Notification by the Alerted by members Receipt of severe Emergency Services / of the Public weather / flood Local Authority / warnings Environment Agency
Plan activated. CERC/or deputy to tto
Contact the Community Response Team Who need to be prepared to respond urgently
Contact other members of the public that need to be alerted: households affected, The Parish Council via the Parish Clerk & relevant volunteers
Contact the District Council with an update on the situation
Record details on the Log Sheet including key decisions, actions and communications
If necessary convene a meeting of the Community Response Group at a safe location with safe access
Under no circumstances put yourself or others at risk to fulfil these tasks
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Broadmayne Community Emergency Plan
3. Key Personnel
3.1 Community Emergency Response Coordinator (CERC)
In the case of an emergency initial contact should be made with the CERC who is designated to manage the implementation of the plan. If unavailable then contact their deputy or other member of the CERT who will then contact and mobilise all available members.
Name Location Contact Notes
Alyson Carroll 2 Littlemead 01305 854869 Former senior 07880 737725 carer Facebook
3.2 Community Emergency Response Team (CERT)
CERT members will play a more formal role in co-ordinating implementation of the plan and are likely to be assisted by Initial Contact Volunteers (ICVs), and Specialist Teams.
Name Location Contact Notes
Richard 47 Main 01305 854360 First Aid Boursnell Street 07917 800051 [email protected]
Tim Old 17 Littlemead 01305 854221 Deputy CERC 07976 247798 [email protected]
Clare Stoot 11 Knighton 01305 852374 4x4 Lane 07816 909098 Doctor husband
Steve Diamond Watergates 01305 852285 BPC Chair Lane 07774 811369
Sam Toogood Chalky Road 01305 852791 BPC Deputy 07745 560392 Chair
Peter Lamb 4D Chalky 01305 851988 BPC Cllr. Road 07703 773361
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Broadmayne Community Emergency Plan
Name Location Contact Notes
Dr. Janet Davis Conygar 01305 854483 BPC Parish Clerk Lodge [email protected]
3.3 Initial Contact Volunteers (ICVs)
These are villagers and possibly others who because of the nature of the emergency or their specific skills have been called upon to assist the CERT.
Name Location Contact Notes
Keith Blandamer
David Flello &
Ros Flello
Katie Gell
Barrie Hain
Nicki Hernon
Tom Hutchings &
Jayne Hutchings
Peter Lightfoot
Erica Pretty
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Broadmayne Community Emergency Plan
Name Location Contact Notes
Chris Roberts
Alex Edwards
John Curtis
3.4 Health & Wellbeing
Name Location Contact Notes
Kirsty Lardner
Carolyn Lewis
Richard
Boursnell
Shelle Old
Lucy Edwards
Matt Jeanes
Nigel Valentine
John Wickham
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3.5 Logistics
Name Location Contact Notes
Simon Crooke
Stephen Chevral
& daughter
James Napper
John Wickham
Matt Jeanes
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4. Local Resources
4.1 Places of Safety & Rest
Building Location Contact for access
Village Hall
St Martins Community Hall
Methodist Church Hall
The Black Dog
Broadmayne First School
4.2 Broadmayne AED (Automated External Defibrillator)
The AED is located on the village shop wall to the left of the door. An AED is a device that is used to re-start a heart in the event of Sudden Cardiac Arrest. This device should be grabbed if someone collapses or becomes seriously unwell. Anyone calling 999 in the event of a collapse will be instructed to get the AED by the call handler as it is registered on the database. The cabinet is opened by hitting the red button, the device will drop down enabling easy access, it should then be taken to the casualty, turned on and the voice and screen prompts followed.
No training is required to use this device. However, sessions are available to anyone in the village who would like more information on this equipment along with Basic Life Support/CPR (cardio pulmonary resuscitation) training. These sessions take part monthly and are run by Kirsty Lardner; a Resuscitation Officer at Dorset County Hospital, an Advanced Adult and Paediatric Life Support provider and instructor. These sessions are approximately 2 hours long, there is no charge for this training however donations to the
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AED fund are gratefully received. Please call 07887 575266 if you would like to book a place or make a donation.
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Broadmayne Community Emergency Plan
5. Key support organisations and individuals
5.1 Local (in the village)
Community Organisations
Organisation Contact name Contact details Notes
WI
Patient Support Group
Broadmayne Parish Council
Sources of Spiritual and Moral Support
Organisation Contact name Contact details Notes
St Martin’s Church Rev. Dominic Doble
Methodist Church Margaret Eaglestone Moral support Nita Tripp
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Broadmayne Community Emergency Plan
5.2 Local Dorset Support
Organisation Contact Contact Details County Councillor Nick Ireland
District Councillor Nigel Bundy
District Councillor Alan Thacker
Civil Contingencies Donna George Officer
5.3 General Support Organisations
Resource Contact Type Contact Details
Emergency Services 24 hour 999 / 112 Dorset Police non- 24 hour 101 emergency www.dorset .police.uk Medical non- 24 hour 111 emergency Dorset Fire & Rescue 24 hour 01722 691000 Service non-emergency West Dorset District 01305 251010 Council www.dorsetforyou.com Dorset County Council 01305 251100 www.dorsetforyou.com Dorset Highways Office 01305 221020 Emergencies Out of hours 08450 678999 Wessex Water 24 hour 03458 505959 Sewerage flooding Property flooding https:apps.geowessex.com/swim/ Road flooding https://www.dorset/roads-and- driving/report-a-road-problem Environment Agency 24 hour 0800 807060 Incident Comms Environment Agency 24 hour 03459 881188 Flood line ww.gov.uk/flood Environment Agency 03708 506506 General enquiries Met Office 24 hour 03709 000100 [email protected]
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Broadmayne Community Emergency Plan
Resource Contact Type Contact Details
http://metoffice.gov.uk Scottish & Southern 24 hour 0800 072 7282 Energy Power Loss of Power 105 Distribution Western Power 24 hour 0800 6783105 Distribution Loss of Power 105 British Gas 24 hour 0800 111999
Southern Gas Networks 24 hour 0800 111999 NECC Emergency [email protected] Contact NHS Choices 111 http/www.nhs.uk/pages/home.aspx RSPCA 0300 1234999 British Red Cross 08444 122738 Social Services 01305 221016 Dorset County Hospital 01305 251150
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Broadmayne Community Emergency Plan
6. Risk Assessment
6.1 Risk Register In order to prioritise action and identify appropriate mitigation methods, emergencies can be risk assessed. This process considers the probability (likelihood) of an event occurring and the consequences or severity of that event. A useful classification of emergencies in terms of risk is; low, medium high and very high. Some local examples are illustrated below:
Low Medium High Very High
Risk Level Community Impact Actions to mitigate
Weather related Low temperatures and heavy Isolation of vulnerable See section 9.1 snow people Injuries due to slippage Severe storms Power outages Property damage Travel disruption Heatwave Heatstroke, sunburn, Identify vulnerable dehydration people Animal welfare, pets in Shade and water for cars etc. animals Health related Flu pandemic Elderly and vulnerable at See section 9.2 risk Infectious disease Elderly and vulnerable at Promote good hygiene risk practices Animal disease Damage to farming Restrictions on access
Environment related Flooding Travel disruption See Section 9.3 Damage to property Heathland & forest fire Damage to the Identify vulnerable environment people & property Health risk (asthma etc.) Check forecast wind direction / strength Pollution event or release of Damage to the Identify vulnerable hazardous materials environment people Health risk (asthma etc. )
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Broadmayne Community Emergency Plan
Risk Level Community Impact Actions to mitigate
Infrastructure related Fuel disruption Transport curtailed Identify emergency Shortages of supplies & supplies medication Buy in of local farms with storage tanks Loss of key services (utilities, Elderly and vulnerable at Identify vulnerable communications etc.) risk people
Crime related Cyber attacks Loss of data Raise awareness Disruption to business Do’s and don’t’s leaflet Vulnerable people
Terrorist attack Death or injury Damage to property
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Broadmayne Community Emergency Plan
6.2 Higher Risk locations
The following have been given a higher risk rating NOT because of a higher probability of an emergency occurring there BUT because depending upon the timing of the emergency they may contain a large number of potentially vulnerable people.
Contact details of Building Location Risk premises / key holder
Broadmayne Knighton Lane Many children & 01305 852471 First School DT2 8PH teachers during school hours
Very busy at start and end of the school day
Village Hall Cowleaze Rd Many people may be 07748 474715 DT2 8EW present
Magna Housing Beech Close & Elderly & vulnerable Magna head office Woodlands residents 01305 216000 DT2 8EL
JD Pipes Chalky Road Potentially 01305 853887 Supplier of water DT2 8EJ inflammable stock management items systems Diesel fuel stored on site
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Broadmayne Community Emergency Plan
7. Reference Documents
7.1 Action Check List
Date
Time
Location
In attendance
Emergency Services contacted
Location of Emergency
Type of Emergency
Mains supplies affected
Vulnerable people affected
Resources needed
Place of safety
4x4 vehicle support
Water & food supplies
Electrician assistance
Grit / sand bags
Media / Comm.s updates
Other issues
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7.2 Logging Sheet
Date Time Information Decision/action Initials
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7.3 Map of Broadmayne and Immediate Surrounding Area
© Crown copyright and database rights 2018; Ordnance Survey licence number 100050662
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Broadmayne Community Emergency Plan
Broadmayne Centre
Broadmayne North West
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Broadmayne Community Emergency Plan
Broadmayne East
Chalky Road North
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Broadmayne Community Emergency Plan
Chalky Road Corner
Martel Close
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Broadmayne Community Emergency Plan
South Drove
Knighton Lane South
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Broadmayne Community Emergency Plan
Knighton Lane Mid
Knighton Lane, Old Brickfields and Spring Gardens
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Broadmayne Community Emergency Plan
Knighton Lane Top
Watergates Lane
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Broadmayne Community Emergency Plan
Watergates Lane East
Osmington Drove
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Broadmayne Community Emergency Plan
Friar Mayne Farm
Friar Mayne Dairy
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Broadmayne Community Emergency Plan
Glebe Farm and Cottages
Fryer Maine and Conygar
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Broadmayne Community Emergency Plan
8.0 Housekeeping
8.1 General Data Protection Regulation & Policy
The personal data of individual volunteers will be maintained securely in compliance with General Data Protection Regulation (GDPR). The Parish Council’s Data Protection Policy is published on the community website: www.broadmayne.org. Please contact The Data Controller if you have any questions in respect of the GDPR or the personal data we hold about you or to exercise all relevant rights, queries or complaints: Tel: 01305 854483 Email: [email protected]
8.2 Communication & Distribution
A version of the Emergency Plan will be available on the community website, edited to ensure that GDPR privacy requirements are met.
Printed copies of the full Plan will be held by a restricted number of individuals, listed below.
No. Role of Copy Holder Holders Issue date Community Emergency Response Co- 1 Alyson Carroll ordinator (CERC) Tim Old Richard Boursnell Clare Stoot Community Emergency Response 2-8 Steve Diamond Team (CERT) Sam Toogood Peter Lamb Dr. Janet Davis David Eaglestone Broadmayne Parish Council Prof. Chris Griffiths 9-12 (excl. CERT members) Philip Marriott Richard Macer-Wright 13 Dorset CC Civil Contingencies Officer Donna George Broadmayne First School 14, 15 Organisations WI 15-30 Volunteers & spare copies
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Broadmayne Community Emergency Plan
8.2 Document Change History
Version Date Details of Changes
V1.0 15 April 2013 N/A
Additions to reflect latest DCC template and V2.0 September 2018 guidance Refresh of personnel involved and other detail
Next Full Review Due: September 2021
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9. Specific Response Plans
9.1 Winter Plan
Risk - Low Temperatures and Heavy Snow
Snow and ice make driving conditions hazardous but low temperatures can also affect people in our community.
What do you need to do? Thinking ahead and taking simple steps can help our families and communities cope during severe weather. Ensure your home is prepared in advance for extreme cold weather. Only travel if absolutely necessary. If you do, make sure you and your car are fully prepared for the trip. The following websites provide relevant information: mapping.dorsetforyou.com/traveldorset www.metoffice.gov.uk/public/weather/forecast www.highways.gov.uk Potential impacts
• A risk to lives of people • Travel disruption • Vulnerable people exposed to health problems • Power and water failure • Closure of schools and businesses
Consequences
• Deaths increased due to health issues (hypothermia) • Hospitals and GP practices busier due to increase in injuries (fractures, respiratory illness) • Road traffic accidents increase due to ice and snow • Flights grounded, airports closed • Rail travel disrupted due to ice and snow on lines • Travel and transport networks disrupted due to untreated roads • High demand for 4x4 assets and grit / salt supplies • Power disruption due to icing and overheating on cables • Localised flooding from rapid thaw
There are
4 salt/grit bins located in Broadmayne. A map of their locations is shown below.
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Broadmayne Community Emergency Plan
The salt/grit contained in these bins is for the use of villagers for spreading on public roads and paths affected by snow and ice during wintery conditions. However, because of the limited availability of salt/grit in these bins, it must be stressed it is for use on public roads and paths and not for private driveways.
In a letter sent to County Councils by the Ministry of Justice it stated that “The prospect of a person who volunteers to clear snow from a pavement being successfully sued for damages by a person who subsequently slips on the cleared area and is injured are very small”.
However, a snow clearer does have a duty to clear with reasonable care so as not to create a new and worse risk.
Dos
• Move snow to a porous surface such as grass verge or garden • Spread salt/grit evenly and at the appropriate spread rates which DCC recommends as approximately 20 grams of salt/grit per square metre • Clear any excess salt/grit once the snow/ice has melted
Don’ts
• Use water to melt snow and ice, if there is a risk it will refreeze • Move snow to a location where it will create another risk, such as another part of the pavement, road or where people are likely to walk • Use excessive salt/grit or other material so as to create a new or worse risk
Dorset County Council is responsible for keeping main routes clear of snow and ice through use of snowploughs, salt and grit and in the case of Broadmayne this means the A352 through the centre of the village. However, other routes such as Chalky road are not considered priority routes.
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Broadmayne Community Emergency Plan
Salt/ Grit Bin and Sand Locations
C
B
E
D A
© Crown copyright and database rights 2018; Ordnance Survey licence number 100050662
Salt / Grit Bins A. At the Black Dog B. At the junction of Rectory Road with Broadmead C. At the junction of Watergates Lane with Knighton Lane D. At the junction of Cowleaze Roiad with High Trees
Sand Bags E. At the Village Hall in the Car Park
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Broadmayne Community Emergency Plan
9.2 Pandemic Flu Plan
Pandemic flu carries a high risk rating – partly because we know that epidemics occur every few years and if new strains emerge they can have very serious consequences especially in the very young or old. In a severe outbreak, up to 750,000 people could die of flu in the UK. Every individual can protect themselves to an extent by receiving the latest flu vaccine. If caring for someone with flu, good standards of personal and hand hygiene can help to stop the spread of infection.
TRIGGER – PANDEMIC DECLARED BY WORLD HEALTH ORGANISATION
1. Convene Emergency Team – include health care professionals if possible. Make this Team larger than others, since during a full pandemic up to half the Team could catch the flu.
2. Contact details for - Volunteers who can collect and drop-off prescriptions, collect food, etc. - Local Link Volunteers (provide transport for people without transport) - Organisations for identifying vulnerable people - Local GP surgeries - Local pharmacy - Nearest 24 hour pharmacy
3. Preparatory Work - In Autumn, distribute information about ‘flu jabs’ on local website and newsletter - Share plans with the community
4. During Pandemic - Emphasise the need for good personal and hand hygiene -Put up NHS posters, and share with churches, village shop, etc. - Consider cancelling public gatherings and meetings, as advised by the NHS - Activate volunteers to help people living alone with: Dropping off food Dropping off prescriptions / anti-viral flu drugs Looking after pets Keeping in touch with infected people through email /phone.
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9.3 Flood Plan
Flooding can happen without warning. It occurs from a variety of different weather events. Heavy rainfall and melting snow and ice can cause flooding. Broadmayne is principally at risk of surface water flooding.
Steps to prepare for a flood
• Sign up for flood warnings • Listen to radio for updates • Have sufficient insurance for property.
Online resources www.gov.uk/government/collections/flooding-health-guidance-and-advice www.gov.uk/sign-up-for-flood-warnings www.environment-agency.gov.uk www.floodforum.org.uk
Potential Consequences and Impacts
• Risk to the lives of people and animals • Damage to properties, businesses, roads, agricultural land • Pollution • Long term effects to tourism, business and agriculture • Disruption to electricity and water supplies • Residents being evacuated from their homes • Health problems • Access and egress routes are compromised.
Priorities
The main priority for Broadmayne is the safe evacuation of residents. The second priority is for the protection of homes and property.
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Flood Risk Map
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