Inglewood Community Board Agenda (22 May 2018) - Agenda
AGENDA
INGLEWOOD COMMUNITY BOARD
Tuesday 22 May 2018 at 1.30pm
Inglewood Library & Service Centre
Chairperson Ms Karen Moratti Members Mrs Jenny Bunn Mr Mel Cook Mr Kevin Rowan Cr Marie Pearce
1 Inglewood Community Board Agenda (22 May 2018) - Agenda
Community Boards
Role of community boards (s52 Local Government Act 2002) a) represent, and act as an advocate for, the interests of its community; and b) consider and report on matters referred by the council and other matters of interest c) maintain an overview of services provided by the council within the community; and d) prepare an annual submission to the council for expenditure within the community; e) communicate with community organisations and special interest groups within the community; and f) undertake any other responsibilities that are delegated to it by the territorial authority.
Addressing the community board Requests for public forum and deputations need to be made at least one day prior to the meeting. The Chairperson has authority to approve or decline public comments and deputations in line with the standing order requirements.
Public Forum Public Forums enable members of the public to bring matters to the attention of the committee which are not contained on the meeting agenda. The matters must relate to the meeting’s terms of reference. Speakers can speak for up to 5 minutes, with no more than two speakers on behalf of one organisation.
Deputations Deputations enable a person, group or organisation to speak to the meeting on matters contained on the agenda. An individual speaker can speak for up to 10 minutes. Where there are multiple speakers for one organisation, a total time limit of 15 minutes, for the entire deputation, applies.
Purpose of Local Government The reports contained in this agenda address the requirements of the Local Government Act 2002 in relation to decision making. Unless otherwise stated, the recommended option outlined in each report meets the purpose of local government and:
Will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses;
Would not alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or transfer the ownership or control of a strategic asset to or from the Council.
END
2 Inglewood Community Board Agenda (22 May 2018) - Table of Contents
HEALTH & SAFETY
APOLOGIES
CONFLICTS OF INTEREST
PUBLIC COMMENT
DEPUTATIONS None advised
COMMUNITY BOARD MINUTES Recommendation That the minutes of the Inglewood Community Board dated 17 April 2018 (ECM7695014) and the proceedings of the said meeting, as previously circulated, be taken as read and confirmed as a true and correct record.
Recommendation That the minutes of the Inglewood Community Board dated 9 May 2018 (ECM7713892) and the proceedings of the said meeting, as previously circulated, be taken as read and confirmed as a true and correct record.
REPORTS
ITEMS FOR DECISION BY INGLEWOOD COMMUNITY BOARD
1 Inglewood Community Board Activity Report
ITEMS FOR RECOMMENDATION TO COUNCIL
2 Amendments to Parking Controls
3 Transfer of Amenities Building at Karo Park to Inglewood Combined Sports Club Inc and at Sutherland Park to Woodleigh Sports and Social Club Inc and Varying the Existing Ground Leases
3 Inglewood Community Board Agenda (22 May 2018) - Table of Contents
END
4 1 Inglewood Community Board Agenda (22 May 2018) - Decision - Members Activity Report
Item for Decision
INGLEWOOD COMMUNITY BOARD ACTIVITY REPORT
PURPOSE This report advises of the community board activities of Inglewood Community Board in the period to 15 May 2018.
RECOMMENDATION That, having considered all matters raised in the report, the report be noted.
ACTIVITIES
5 March Mayor/Community Board Chairs meeting Kevin Rowan 6 March Council meeting Kevin Rowan 13 March Inglewood Community Board meeting Kevin Rowan, Jenny Bunn, Karen Moratti, Mel Cook 10 April Council meeting Karen Moratti 12 April Meeting preparation for ICB Board meeting Karen Moratti 17 April ICB Board Meeting and LTP submissions Karen Moratti, Jenny Bunn, Kevin Rowan, Mel Cook 25 April ANZAC commemorations Karen Moratti 26 April ICB Meeting LTP submissions Karen Moratti, Kevin Rowan, Mel Cook 30 April Training and submission meeting Karen Moratti 2 May Planning Committee meeting Karen Moratti 9 May ICB extraordinary meeting Karen Moratti, Kevin Rowan, Mel Cook
Report Details Prepared By: Karen Moratti, Chair Team: Inglewood Community Board Ward/Community: South-West/Inglewood Date: 15 May 2018 File Reference: ECM7719826
------End of Report ------
5 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Amendments to Parking Controls 2
Item for Decision
AMENDMENTS TO PARKING CONTROLS
MATTER The matter for consideration by the Council is amendments to parking controls at various locations across the New Plymouth District.
RECOMMENDATION FOR CONSIDERATION That having considered all matters raised in the report and pursuant to the New Plymouth District Council Consolidated Bylaws 2008 Part 13: Traffic, the following parking controls in the New Plymouth District be imposed:
1. Barrett Road, New Plymouth Prohibit parking on the west side of Barrett Road from 21.5m – 44.2m (22.7m) measured in a northerly direction from the prolongation of the north kerb of Omata Road. Prohibit parking on the east side of Barrett Road from 55.6m – 72.0m (16.4m) measured in a northerly direction from the prolongation of the north kerb of Omata Road.
2. Brooklands Road, New Plymouth Prohibit parking on the east side of Brooklands Road from 24.7m – 39.7m (15.0m) measured in a southerly direction from the prolongation of the south kerb of Exeter Street.
3. David Street, New Plymouth Prohibit parking on the east side of David Street from 109.9m – 125.7m (15.8m) measured in a northerly direction from the prolongation of the north kerb of Tukapa Street.
4. Fernbrook Drive, New Plymouth Prohibit parking on the east side of Fernbrook Drive from 37.6m – 43.9m (6.3m) measured in a southerly direction from the prolongation of the south kerb of Aderman Place.
5. Fillis Street, New Plymouth Prohibit parking on the north side of Fillis Street from 119.2m – 125.8m (6.6m) measured in a westerly direction from the prolongation of the west kerb of Gover Street. Prohibit parking on the north side of Fillis Street from 134.4m – 138.4m (4.0m) measured in a westerly direction from the prolongation of the west kerb of Gover Street.
6 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Amendments to Parking Controls 2
Item for Decision
6. Harris Street, New Plymouth Prohibit parking on the north side of Harris Street from 0.0m – 10.0m (10.0m) measured in an easterly direction from the prolongation of the east kerb of Mill Road. Prohibit parking on the south side of Harris Street from 0.0m – 10.0m (10.0m) measured in an easterly direction from the prolongation of the east kerb of Mill Road.
7. Hunter Place, New Plymouth Prohibit parking on the south side of Hunter Place from 78.9m – 83.6m (4.7m) measured in a westerly direction (along the kerb- line) from the prolongation of the west kerb of John Guthrie Place.
8. Kelly Street, Inglewood Create two restricted parking spaces (P2, 8:30am-9.00am & 2:45- 3:15pm, School Days Only) on the north side of Kelly Street from 63.8m - 74.9m (11.1m) measured in an easterly direction from the prolongation of the east kerb of Hinau Street. Create two restricted parking spaces (P2, 8:30am-9.00am, 2:45- 3:15pm, School Days Only) on the south side of Kelly Street from 53.3m – 64.8m (11.5m) measured in a westerly direction from the prolongation of the west kerb of Miro Street.
9. Liardet Street, New Plymouth Prohibit parking on the west side of Liardet Street from 59.7m – 62.7m (3.0m) measured in a southerly direction from the prolongation of the south kerb of Leach Street.
10. Plantation Road, Egmont Village Revoke parking prohibitions on the east side of Plantation Road from 234.0m – 243.0m (9.0m) measured in a northerly direction from the prolongation of the north kerb of Junction Road (SH3). Revoke parking prohibitions on the west side of Plantation Road from 191.0m – 377.0m (186.0m) measured in a northerly direction from the prolongation of the north kerb of Junction Road (SH3). Prohibit parking on the north side of Plantation Road from 75.3m – 126.6m (51.3m) measured in a westerly direction along the road centreline from the limit-line of the intersection with the Cemetery Access Road. Create angle parking (90°) on the north side of Plantation Road from 126.6m - 176.7 (50.1m) measured in a westerly direction along the road centreline from the limit-line of the intersection with the Cemetery Access Road.
7 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Amendments to Parking Controls 2
Item for Decision
Prohibit parking on the north side of Plantation Road from 174m – 183.8m (9.6m) measured in a westerly direction along the road centreline from the limit-line of the intersection with the Cemetery Access Road. Create angle parking (90°) on the north side of Plantation Road from 183.8m - 274.1 (90.3m) measured in a westerly direction along the road centreline from the limit-line of the intersection with the Cemetery Access Road. Prohibit parking on the north side of Plantation Road from 274.1m – 296.1m (22.0m) measured in a westerly direction along the road centreline from the limit-line of the intersection with the Cemetery Access Road. Prohibit parking on the south side of Plantation Road from 75.3m – 90.0m (14.7m) measured in a westerly direction along the road centreline from the limit-line of the intersection with the Cemetery Access Road. Create angle parking (90°) on the south side of Plantation Road from 90.0m - 111.1 (21.1m) measured in a westerly direction along the road centreline from the limit-line of the intersection with the Cemetery Access Road. Prohibit parking on the south side of Plantation Road from 111.1m – 269.1m (185.0m) measured in a westerly direction along the road centreline from the limit-line of the intersection with the Cemetery Access Road.
11. Vickers Road, New Plymouth Prohibit parking on the west side of Vickers Road from 142.7m- 207.1m (64.4m) measured in a southerly direction from the prolongation of the south kerb of Rifle Range Road.
8 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Amendments to Parking Controls 2
Item for Decision
COMPLIANCE Significance This matter is assessed as being of some importance. Options This report identifies and assesses the following reasonably practicable options for addressing the matter: 1. Endorse the proposed amendments to parking controls. 2. Do nothing and retain the existing parking controls. Affected persons The persons who are affected by or interested in this matter are the residents/property owners in the relevant locations. The views of these persons are discussed in this report. Recommendation This report recommends Option 1 for addressing the matter. Long-Term / Annual There are no implication for the Long-term or Annual Plan. Plan Implications Significant Policy and There are no significance implications for Council Policies Plan Inconsistencies or Plans.
BACKGROUND
Item 1 Barrett Road, New Plymouth This item recommends the introduction of a parking prohibitions at the entranceway to Barrett Road. Concern was raised by a local school bus driver and NZTA that when a vehicle parks at this location it obstructs the passage of larger vehicles. There is insufficient width to park a standard vehicle at this location without encroaching into the traffic lane. By introducing a parking prohibitions at this location safety is improved.
Item 2 Brooklands Road, New Plymouth This item recommends the removal of a parking space across #115 Brooklands Road. Concern was raised by people driving that visibility to pedestrians, especially children, waiting at the zebra crossing can be obstructed by a parked vehicle. By prohibiting parking at this location safety is improved.
Item 3 David Street, New Plymouth This item recommends the introduction of a parking prohibitions across #12 David Street. Concern was raised by local residents that when a vehicle parks at this location it obstructs the entranceways to #12 and #10a David Street. There is insufficient width to park a standard vehicle at this location. By introducing a parking prohibition at this location, it is clear to motorists that a vehicle cannot safely park here.
9 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Amendments to Parking Controls 2
Item for Decision
Item 3 Fernbrook Drive, New Plymouth This item recommends the introduction of a parking prohibition across the frontage of #35 Fernbrook Drive. Concern was raised by the Summerset Mountain View Retirement Village on Fernbrook Drive that when a vehicle parks at this location, vehicles exiting the retirement village have visibility obstructed by the parked vehicle. By introducing a parking prohibition at this location visibility is improved.
Item 5 Fillis Street, New Plymouth This item recommends the introduction of a parking prohibitions across #27 Fillis Street. Concern was raised by local residents that when a vehicle parks at this location it obstructs the entranceways to #25 and #27 Fillis Street. There is insufficient width to park a standard vehicle at this location. By introducing a parking prohibition at this location, it is clear to motorists that a vehicle cannot safely park here.
Items 6 Harris Street, New Plymouth This item recommends the introduction of parking prohibitions at the end of Harris Street. Concern was raised by local residents that when vehicles park at the intersection of Harris and Mill they block through traffic. By introducing parking prohibitions at this location, enough space will be provided to allow motorists to turn in and of Harris Street safely while also encouraging a low speed environment.
Items 7 Hunter Place, New Plymouth This item recommends the introduction of a parking prohibition across 7 and 9 Hunter Place. Concern was raised by a local resident that when a vehicle parks at this location it obstructs to the entranceways to 7 and 9 Hunter Place. There is insufficient width to park a standard vehicle at this location. By introducing a parking prohibitions at this location, it is clear to motorists that a vehicle cannot safely park here.
Items 8 Kelly Street, Inglewood This item recommends the introduction of four restricted (P2, 8:30am-9.00am, 2:45- 3:15pm, School Days Only) parking spaces. Inglewood Primary requested that these spaces be provided to improve traffic congestion and safety of children getting into and out of cars during school pick-up and drop-off. By providing these spaces, safety is improved.
Items 9 Liardet Street, New Plymouth This item recommends the removal of a single angle parking space in front of the Civic Centre on Liardet Street. Concern was raised by the community and NPDC staff that when a vehicle parks at this location it obstructs visibility to oncoming traffic. The site visibility from this location is severely reduced should a vehicle park at this location. By introducing a parking prohibitions at this location, site visibility is improved for motorists exiting the Civic Centre public car park.
10 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Amendments to Parking Controls 2
Item for Decision
Items 10 Plantation Road, Egmont Village This item recommends introducing new and formalising the existing parking prohibition down Plantation Road. Concern was raised by the New Plymouth Mountain Biking Club following public feedback regarding poor parking behaviour and safety concerns. The area is increasingly busy with the Club having in excess of 700 members there is no clear separation between pedestrians, cyclists and motorists. By introducing the proposed parking controls at this location safety is improved.
Items 11 Vickers Road, New Plymouth This item recommends the introduction of parking prohibition along Vickers Road. This is needed to provide space for the planned Devon Road Pathway Extension. By introducing a parking prohibition at this location, safety for crossing pedestrians is improved. During the consultation VTNZ requested additional prohibitions as motorist visibility is obstructed by parked vehicles when exiting VTNZ site. By introducing a parking prohibition at this location, safety is improved.
SIGNIFICANCE AND ENGAGEMENT In accordance with the Council's Significance and Engagement Policy, this matter has been assessed as being of some importance because the changes herein can be funded from current transportation budgets.
There are interested and affected parties regarding the matters raised in this report. Consultation has already been undertaken with these parties to obtain their views and preferences on the matters proposed in this report. Their views are covered in the options assessment section of this report.
OPTIONS FOR ADDRESSING THE MATTER
Option 1 Endorse the proposed changes. a) Financial and Resourcing Implications The costs for implementing this option are for changes to road-marking, signage, parking sensors, and associated administration costs. These costs and associated resourcing are relatively low and can be covered within existing operational budgets. b) Risk Analysis The risk associated with implementing this option are minimal. The reasons for change has come through via various requests from our community, as a result of safety concerns, or to improve network functionality. c) Promotion or Achievement of Community Outcomes This option promotes the ‘people’ outcome by improving road safety and open space amenity for the community.
11 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Amendments to Parking Controls 2
Item for Decision d) Statutory Responsibilities This option would enable the Council to meet its statutory responsibility to provide efficient, effective, and appropriate infrastructure to meet the needs of the community. The necessary road-marking and signage needed to make the changes necessary to implement this option must comply with: - Land Transport Rule; Traffic Control Devices Rule 2004. - New Zealand Transport Agency; Traffic Control Devices Manual, Part 13 - Parking Control. - New Plymouth District Council; Bylaws 2008, Part 13 - Traffic. e) Consistency with Policies and Plans This option is consistent with the Long Term Plan as one of the key performance indicators for the transport network is reducing the number of fatal and serious crashes in the District. f) Participation by Māori It is considered that there are no specific issues relating to Māori with this option. g) Community Views and Preferences: The general public was notified of the proposed changes via a notice placed in the Taranaki Daily News on the 17th of April. The communities' views and preferences associated with implementing this option are as follows:
Item 1 Barrett Road, New Plymouth This item was raised by a local school bus driver and NZTA that support the proposal. The residents/owners of #1, #2, and #3 Barrett Road were considered affected and have been consulted. The resident of #2 Barrett Road supports the proposal. The residents of #1 and #3 have not responded to the proposal.
Item 2 Brooklands Road, New Plymouth This item was raised by a member of the community that was driving past the site and supports the proposal. The residents/owners of #115 and #117 Brooklands Road were considered affected, have been consulted, and have not responded to the proposal.
Item 3 David Street, New Plymouth This item was raised by the resident at #12 David Street and supports the proposal. The residents/owners of #10a/1, #10a/2, and #10a/3 David Street were considered affected and have been consulted. The resident of #10a/1 David Street supports the proposal. The residents of #10a/2 and #10a/3 have not responded to the proposal.
12 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Amendments to Parking Controls 2
Item for Decision
Item 4 Fernbrook Drive, New Plymouth This item was raised by the management of the Summerset Mountain View Retirement Village on Fernbrook Drive who support the proposal. No other parties were considered affected by the proposal therefore no one else was directly consulted.
Item 5 Fillis Street, New Plymouth This item was raised by the resident at #27 Fillis Street that supports the proposal. The residents/owners of #29 Fillis Street were considered affected, have been consulted, and have not responded to the proposal.
Item 6 Harris Street, New Plymouth This item was raised by the resident at #7 Harris Street and other members of the community. The residents/owners of #7 and #5 Harris Street were considered affected, have been consulted, and have not responded to the proposal.
Item 7 Hunter Place, New Plymouth This item was raised by the resident at #7 Hunter Place that supports the proposal. The residents/owners of #5 and #9 Hunter Place were considered affected and have been consulted. These affected parties have also notified further parties on the proposal. The owners of #1, #1a, #3, #3a,#3b #4, #5, #6, #9, #10 John Guthrie Place and the President of Taranaki Garden Trust are all in objection to the proposal.
We have followed up with the local residents/owners that have responded in objection to this proposed no-stopping lines. We have reiterated that the proposal only reinforces the fact that a motor vehicle cannot legally park between #7 and #9. There is no reduction in available on street parking. The purpose is to remind visitors that parking in this location has the potential to obstruct access to neighbouring properties.
Item 8 Kelly Street, Inglewood This item was raised by Inglewood Primary School that support the proposal. The residents/owners of #31 Kelly and #22 Miro Street were considered affected and have been consulted. The residents/owners of #31 Kelly Street supports the proposal. The residents/owners of #22 Miro Street have not responded to the proposal.
Item 9 Liardet Street, New Plymouth This item was raised by a member of the public and a NPDC staff member. The Facilities Management Co-ordinator of NPDCs Civic Centre was considered affected, has been consulted and supports the proposal.
13 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Amendments to Parking Controls 2
Item for Decision
Item 10 Plantation Road, Egmont Village This item was raised by the New Plymouth Mountain Bikers Club that supports the proposal. The residents/owners of #29, Plantation Road were considered affected, have been consulted, and support the proposal.
Item 11 Vickers Road, New Plymouth This item was raised NPDC staff as part of the Waiwhakaiho pathway connection and VTNZ who both support the proposal. Mitre 10 management were also consulted and supports the proposal. No other parties are considered affected by the proposed changes. h) Advantages and Disadvantages This option is recommended for addressing the matter as it is cost effective and contributes to meeting the expectations of the community in regards to the matters raised by them.
Option 2 Do nothing. a) Financial and Resourcing Implications This option comes with no immediate cost but it may leave the Council exposed to cost at a later date to address consequences of not addressing some safety or amenity issues at this time. b) Risk Analysis Some of the matters proposed are to address a current issue of non-compliance with standards, good practice or bylaws. Not addressing these matters may expose the Council to risk for failure to act on a known issue. c) Promotion or Achievement of Community Outcomes This option will not promote any community outcomes. d) Statutory Responsibilities This option would prevent the Council meeting its statutory responsibility to provide efficient, effective, and appropriate infrastructure to meet the needs of the community. e) Consistency with Policies and Plans This option would be inconsistent with the Long Term Plan with regards to meeting community expectations and improving safety on the transportation network. f) Participation by Māori There are considered to be no specific issues relating to Māori with this option.
14 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Amendments to Parking Controls 2
Item for Decision g) Community Views and Preferences The community responses are included in Option 1. h) Advantages and Disadvantages This option is not recommended due to the risk involved with not addressing the matters and that community consultation generally supports all the measures promoted.
Option summary: Option 1 Option 2 Financial and Resourcing Implications ✘ - Risk Analysis ✔ ✘ Promotion or Achievement of Community Outcomes ✔ ✘ Statutory Responsibilities ✔ ✘ Consistency with Policies and Plans ✔ ✘ Participation by Māori - - Community Views and Preferences ✔✔ ✘ Advantages and Disadvantages ✔ ✘ KEY: ✘ Negative effect, ✔ Positive effect, - No change
Recommended Option This report recommends Option 1 which endorses the amendments to parking controls as proposed for addressing these matters.
APPENDICES Appendix A: Diagrams of proposed changes.
Report Details Team: Transportation Prepared By: David Brown (Traffic Safety Engineer) Reviewed by: Liz Beck (Integrated Transportation Coordinator) Carl Whittleston (Manager Transportation) Approved By: David Langford (Infrastructure Manager) Ward/Community: District Wide Date: 20 April 2018 File Reference: ECM# 7697039
------End of Report ------
15 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Amendments to Parking Controls 2.1
Item for Decision
APPENDIX A: Diagrams of proposed changes. Item 1 Barrett Road, New Plymouth
North
#1
Install new parking prohibitions.
#3
#2
#5
16 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Amendments to Parking Controls 2.1
Item for Decision
Item 2 Brooklands Road, New Plymouth
#113 North
#115
Install new parking prohibitions.
#117
17 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Amendments to Parking Controls 2.1
Item for Decision
Item 3 David Street, New Plymouth
North #12a
#12 Install new parking prohibitions.
#10a
#10
18 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Amendments to Parking Controls 2.1
Item for Decision
Item 4 Fernbrook Drive, New Plymouth
North
Summerset Mountain View
Install new parking prohibitions.
19 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Amendments to Parking Controls 2.1
Item for Decision
Item 5 Fillis Street, New Plymouth
North
#31
#29
#27
#25
Install new parking prohibitions.
20 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Amendments to Parking Controls 2.1
Item for Decision
Items 6 Harris Street, New Plymouth
North
#5
Install new parking prohibitions.
#7
21 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Amendments to Parking Controls 2.1
Item for Decision
Items 7 Hunter Place, New Plymouth
#6 North
#8
Install new parking prohibitions.
#9
#7 #5
22 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Amendments to Parking Controls 2.1
Item for Decision
Items 8 Kelly Street, Inglewood
North
Install two new P2
parking spaces. #31
#34 KellyStreet
Inglewood Primary
Install two new P2 parking spaces.
23 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Amendments to Parking Controls 2.1
Item for Decision
Items 9 Liardet Street, New Plymouth
North
Remove existing angle car park.
Civic Centre
24 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Amendments to Parking Controls 2.1
Item for Decision
Items 10 Plantation Road, Egmont Village
North
Install new angle parking.
Install new parking prohibitions.
Install new parking prohibitions.
#29
25 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Amendments to Parking Controls 2.1
Item for Decision
Items 11 Vickers Road, New Plymouth
Install new parking prohibitions.
Technix
Install new crossing point. VTNZ
26 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Transfer of Amenities Buildings
3 Item for Recommendation
TRANSFER OF AMENITIES BUILDING AT KARO PARK TO INGLEWOOD COMBINED SPORTS CLUB INC AND AT SUTHERLAND PARK TO WOODLEIGH SPORTS AND SOCIAL CLUB INC AND VARYING THE EXISTING GROUND LEASES
MATTER The matter for consideration by the Council is the transfer of amenity buildings and varying of ground leases of Sports Clubs who already own clubrooms at:
Karo Park, Inglewood; and
Sutherland Park, New Plymouth
RECOMMENDATION FOR CONSIDERATION That having considered all matters raised in the report: a) The transfer of the amenities building situated at Karo Park (legally described as Lot 1 DP 16157 BLK VI Egmont SD) to Inglewood Combined Sports Club Inc (ICSC) and renewal and variation of the lease of the clubrooms to include the amenities building (approximately addition of 200m2) is approved subject to:
i) The sale price of the amenities building being established at one dollar ($1).
ii) ICSC being responsible for all repairs, maintenance costs and keeping the building in good repair.
iii) ICSC being responsible for any applicable rates and taxes including Taranaki Regional Council rates.
iv) ICSC being required to insure the building at replacement value.
v) If at a future date ICSC vacates the building or goes into recess, the Council has the option to purchase the building at the same price as sold, or if it does not wish to exercise this option, ICSC would be responsible for relocating or demolishing the building at no cost to the Council.
vi) Legal costs for the lease variation will be paid by the New Plymouth District Council.
27 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Transfer of Amenities Buildings
3 Item for Recommendation
vii) The Property Manager is authorised to approve the final lease terms and conditions and any minor adjustment to the lease area. b) The transfer of the amenities building situated at Sutherland Park (legally described as Lot 3 DP 12325) to Woodleigh Sports and Social Club Incorporated and variation of the existing lease of the clubrooms to include the amenities building (approximately addition of 220m2) is approved subject to:
i) The sale price of the amenities building being established at one dollar ($1).
ii) WSSC being responsible for all repairs, maintenance costs and keeping the building in good repair.
iii) WSSC being responsible for any applicable rates and taxes including Taranaki Regional Council rates.
iv) WSSC being required to insure the building at replacement value.
v) If at a future date WSCC vacates the building or goes into recess, the Council has the option to purchase the building at the same price as sold, or if it does not wish to exercise this option, the WSCC would be responsible for relocating or demolishing the building at no cost to the Council.
vi) Legal costs for the lease variation will be paid by New Plymouth District Council.
vii) The Property Manager is authorised to approve the final lease terms and conditions and any minor adjustment to the lease area.
28 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Transfer of Amenities Buildings
3 Item for Recommendation
COMPLIANCE
Significance This matter is assessed as being of some importance. This report identifies and assesses the following reasonably practicable options for addressing the matter:
1. Approve transfer of the amenities building at Karo Park, Inglewood to Inglewood Combined Sports Club Inc and renew and vary the ground lease for the clubrooms to include the amenities building.
2. Decline to transfer the amenities building at Karo Park and grant a new ground lease for the building footprint to the Inglewood Combined Sports Club Inc. Options 3. Approve transfer of the amenities building at Sutherland Park, New Plymouth to Woodleigh Sports and Social Club Inc and vary the existing ground lease for the clubrooms and storage sheds to include the amenities building.
4. Decline to transfer the amenities building at Sutherland Park and grant a new ground lease for the building footprint to the Woodleigh Sports and Social Club Inc.
The persons who are affected by or interested in this matter are users of the parks, members of the Inglewood Combined Affected persons Sports Club, Woodleigh Sports and Social Club and the wider Inglewood and New Plymouth Communities.
This report recommends options One and Three for addressing Recommendation the matter.
Long-Term Plan / Annual Plan No Implications
Significant Policy and Plan No Inconsistencies
29 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Transfer of Amenities Buildings
3 Item for Recommendation
BACKGROUND The Council owns the amenity buildings at Karo Park, Inglewood and Sutherland Park, New Plymouth, which are used by Inglewood Combined Sports Club Inc (ICSC) and Woodleigh Sports and Social Club Inc (WSSC) respectively. The buildings contain changing room, shower and toilet facilities. Through the Sports Parks Management Plan review, the Council resolved on 13 March 2012 to transfer the ownership of several buildings that it owns to the sports clubs who have exclusive use, including the amenity buildings at Karo and Sutherland Parks.
Initially, ISCS declined to purchase the amenity building at Karo Park, but the committee recently approached the Council to advise that they were willing to proceed with the transfer of the amenity building subject to a building inspection and if the Council would pay the legal costs.
Similarly, WSCE has recently advised that now that the Sutherland Park Grounds re- levelling project has been completed, they wish to purchase the amenity building from the Council.
In both cases, change of ownership requires the Council’s approval to transfer the buildings, and approval for a ground only lease (pursuant to the Reserve Act 1977), which can be achieved by varying (extending) the club’s existing ground leases for their clubrooms. No public notification or consultation is required as the transfers of the amenity buildings are anticipated in the sports management plans of each Park which were previously publicly notified.
DISCUSSION
Karo Park, Inglewood
Photo of the buildings at Karo Park – Amenities building on the left and the Clubrooms on the right.
30 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Transfer of Amenities Buildings
3 Item for Recommendation
The land known as Karo Park was purchased by the Inglewood District Council from an Inglewood farmer in 1988. It is held subject to the Reserves Act for recreation purposes. Karo Park was developed for the use of soccer, hockey and cricket codes. The park was officially opened on 29 October 1989 at the clubrooms located at the park and was used for playing sport from Easter 1990.
The amenity and clubroom buildings were built together, and records indicate that the costs were shared between the Council and ICSC which led to the separate ownership of each part. The Council owned amenity building contains toilets and showers and historically has been rented to ICSC through an annual Venue Hire Agreement for $320 per annum. The clubrooms contain a kitchen, bar, clubroom and a deck that overlooks the Park.
History and Membership of Inglewood Combined Sports Club Inglewood Combined Sports Club consists of two main sports clubs, Inglewood Cricket Club and Inglewood AFC.
Inglewood Cricket Club is 128 years old, is run by volunteer members and has a membership of approximately 120. The Club has teams representing a number of grades including Seniors, Premier Seniors, 3rds, High School and Junior teams. During summer the ground and clubrooms are used four nights a week for training and club and representative teams use the facilities for weekend games and tournaments.
Inglewood Associated Football Club was established in 1904 and has a membership of approximately 270 made up of 80 senior players (4 teams) and 150 junior players (12 teams). In winter, football uses the grounds seven days a week for training, with games played on Saturday and Sunday with occasional night matches during the week. The grounds are also used for some Rep trials and training camps during the school holidays.
In addition, the Inglewood Runners Club also makes use of the facilities on a Sunday mainly during the summer season but have the odd occasional winter day to hold an event in which they use the clubrooms. The clubrooms are hired out to external groups approximately 10 times a year.
Existing Ground Lease for Clubroom A 21-year ground lease for the Clubroom site was granted to the Club in 1991 with one further 21-year right of renewal. The initial lease expired in 2012, but the right of renewal was not exercised, instead the lease has been holding over while the Club considered the offer from the Council to purchase the building. The Club has continued to pay the annual rental and associated costs during this time. Should the renewal be exercised, the final expiry of the lease will be 31 March 2033.
ICSC is currently paying $130.31 incl GST for the ground lease of the Clubrooms at Karo Park. It is recommended that in conjunction with the lease renewal and variation to include the additional area of the amenities building, the ground lease be varied to $1 + GST (if demanded) to comply with the Community Funding Investment Policy.
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3 Item for Recommendation
Sutherland Park, New Plymouth
Photo of the buildings at Sutherland Park – Amenities building on the left and the Clubrooms on the right.
In 1975 authorisation to develop Sutherland Park was granted following a survey completed by the Town Planning Office and Parks Department that showed that the major gap in playing field sites throughout the city was in the Frankleigh Park/Ferndale area. The New Plymouth City Council Reserves Act 1977 Management Plan for Fernleigh Street Reserve (including Sutherland Park) was approved on 21 July 1980. The park fields were completed in 1981 and this location has been the base for WSSC since then.
WSSC owns a clubroom building located beside Fernleigh Street which contains a kitchen, bar, clubroom with deck and limited storage. WSCC have plans underway to upgrade and renovate this building to bring it up to present day standards. They also own a building on the south east boundary which is used as a storage facility for athletics equipment. The Council owned amenity building is located adjacent to the clubrooms. It contains toilets and showers and has historically been rented to the Woodleigh Sports and Social Club through an annual Venue Hire Agreement for $320 per annum.
History and Membership of Woodleigh Sports and Social Club The Club was incorporated in October 1982. In its 36 years there has been stability in its management with only two Presidents and two Treasurers. WSSC is a multi-sports club currently fielding teams in Junior Athletics, Cricket, Senior Football, Junior Football, and Freestyle Boxing. Previously the Club has also had Netball, Mid-week Tennis, and Golden Oldies Rugby Codes as part of the Club.
WSSC takes great pride in the development of its junior members over the years as can be seen from the strong membership levels at this level. The senior teams have also been competitive in the local competitions, particularly the Senior Cricketers who have won several Taranaki Championships in recent years. Central Football recognise
32 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Transfer of Amenities Buildings
3 Item for Recommendation the Club’s ability to host Junior Football Tourneys with their annual event held at Sutherland Park. Current membership is made up of;
Junior Athletics 180 Cricket 52 Junior Football 187 Senior Football 45 Freestyle Boxing 22
Total 486
Existing Ground Lease for Clubroom A 21-year ground lease for the Clubroom site was granted to the Club in 1987 with one further 21-year right of renewal. The original lease was renewed and varied in 2008 to include both the Club’s storage building and the site of proposed additional storage building (not yet built). The final expiry of the lease is 31 March 2029.
WSSC is currently paying $71.82 incl GST for the ground lease of the Clubrooms. It is recommended that in conjunction with the lease variation to include the additional area of the amenities building, the ground lease be varied to $1 + GST (if demanded) to comply with the Community Funding Investment Policy.
SIGNIFICANCE AND ENGAGEMENT In accordance with the Council's Significance and Engagement Policy, this matter has been assessed as being of low importance because:
the buildings already exist and are used exclusively by the Clubs
existing leases can be varied to recognise the change in ownership
the transfer of the buildings is contemplated within the relevant Sports Park Management Plans; and
consultation was undertaken during the Sports Park Management Plan review prior to adoption by the Council in March 2012.
OPTIONS
Option 1 & 3 Transfer the Amenities Buildings to the respective Clubs
a) Financial and Resourcing Implications The rental charges for each lease will be varied to be in accordance with the Community Funding Investment Policy set in the Long Term Plan ($1 per annum). Refer to the
33 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Transfer of Amenities Buildings
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summary of charges that will become the responsibility of the Clubs attached as Appendix 2.
There are no operational costs anticipated for the Council. The Council will no longer charge the Clubs rental of the amenities building (currently set at $320 per club season), the Council will no longer be responsible for repairs and maintenance of the buildings and the Council will on- charge the full amount of insurance for the buildings to the Clubs. The Council has agreed to pay for the legal costs to vary the existing lease agreements which can be completed in house.
b) Risk Analysis The proposed use of the site, an existing activity, is low risk to the Council. Having the buildings, used regularly and maintained by tenants reduces the risk to the Council.
c) Promotion or Achievement of Community Outcomes Transfer of the buildings and varying the existing ground lease will assist the Council to meet the outcome of its strategic framework, “People” and “Place” by supporting the sports clubs and their communities through the continued provision of safe and appropriate venues. Because the Clubs will own the building, the will benefit by becoming eligible for community funding to maintain, develop and improve the buildings which will meet the outcome of “Prosperity” by providing them with additional funding sources and the ability to further develop their Clubs.
d) Statutory Responsibilities Section 54(1)(c) of The Reserves Act 1977 allows for the issue of a lease and the application has been delegated to the Council through the ‘Instrument of Delegation for Territorial Authorities’ dated 12 June 2013 signed by the Minister of Conservation. Because the lease is contemplated in the Management Plan, public notification is not required. The maximum term of the lease under the Reserves Act is 33 years.
e) Consistency with Policies and Plans Varying the existing concessional ground leases is consistent with the Community Funding Investment Policy and the Blueprint Key Directions of Communities and Citizens. Further, it is consistent with the Sports Park Management Plans for both Karo and Sutherland Parks.
34 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Transfer of Amenities Buildings
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f) Participation by Māori The respective clubs have been using the sites for many years and there is no new development proposed. The Council has previously undertaken significant community consultation, including Tangata Whenua, during development of the Sports Parks Management Plan which both contemplate transfer of the amenities buildings to the Clubs.
g) Community Views and Preferences The Clubs have requested the transfer on behalf of their members. They currently have a dedicated membership who wish to take ownership of the facilities to allow continued activities by the Clubs. Wider community views were not sought as these matters were consulted on during development of the Sports Park Management Plan.
h) Advantages and Disadvantages Transfer of the building ownership and varying the current ground leases supports two community sports clubs that have had a strong and successful relationship with the sites for many years. The Clubs ownership of the amenities buildings will ensure the continued use and regular maintenance of the buildings.
Option 2 & 4 Decline to Transfer the Amenities Buildings
a) Financial and Resourcing Implications Declining to transfer the buildings and vary the existing ground leases would negatively impact the Clubs who would need to continue to rent the building from the Council. Declining would also have continued costs for NPDC due to repair, maintenance and insurance costs.
b) Risk Analysis Declining to transfer the buildings and vary the existing ground leases creates a risk of adverse publicity and leaves the onus for repair and maintenance of the building with the Council, therefore creating additional risk.
c) Promotion or Achievement of Community Outcomes The Council will not be supporting the Sports Clubs and their communities if it declines to transfer the building and vary the existing ground leases.
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d) Statutory Responsibilities There are no statutory responsibilities associated with declining to transfer the buildings and vary the existing leases. It would still be necessary to renew the expired lease with ISCS.
e) Consistency with Policies and Plans Declining a new lease would be inconsistent with the Sports Park Management Plans of Karo and Sutherland Parks. It would also be inconsistent with the Blueprint Key Directions of Communities and Citizens and the Councils Strategic Framework.
f) Participation by Māori There are no implications if a new lease is declined.
g) Community Views and Preferences It is expected that declining a new lease would be in opposition to community preference.
h) Advantages and Disadvantages Declining to grant a new lease would continue the Council’s responsibilities and costs relating to the maintenance and operation of the building. It would not be supporting the Council objectives relating to Community Outcomes, the Blueprint and the Sports Management Plans.
Recommended Option This report recommends option one and three for addressing the matter.
Option One - Approve transfer of the amenities building at Karo Park, Inglewood to Inglewood Combined Sports Club Inc, and renew and vary the ground lease for the clubrooms to include the amenities building.
Option Three - Approve transfer of the amenities building at Sutherland Park, Frankleigh Park to Woodleigh Sports and Social Club Inc and vary the existing ground lease for the clubrooms and storage sheds to include the amenities building.
APPENDICES Appendix One Aerial Photos
Appendix Two Cost Implications for the Clubs
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Report Details Prepared By: Charlotte Dunning (Property Officer - Community Leases) Team: Property Approved By: Peter Handcock (Property Manager) Ward/Community: Inglewood, New Plymouth Date: 24 April 2018 File Reference: ECM 7700708, PID 27384, 26721
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37 Inglewood Community Board Agenda (22 May 2018) - Recommendation - Transfer of Amenities Buildings
Item for Recommendation 3.1
Appendix One – Aerial Photos
Inglewood Sports Club, Karo Park
Clubrooms highlighted in green and Amenities building highlighted in red
Woodleigh Sports and Social Club, New Plymouth
Clubrooms highlighted in green and Amenities building highlighted in red
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Appendix Two – Financial Implications
Financial Implications for the Council as a result of the transfer of building ownership
Inglewood Amenities Woodleigh Amenities Building Building Current Proposed Current Proposed Income Ground Lease (if demanded) $130.31 $1 $71.82 $1 Amenities Hire Fee $320.00 $0 $320.00 $0 Expenses Insurance (Council share) ($1,061.23) $0 ($822.99) $0 Repairs & Maintenance At cost * At cost **
TOTAL ($610.92) $1 ($431.17) $1
Financial Implications for the Clubs as a result of the transfer of building ownership
Inglewood Combined Woodleigh Sports and Sports Club Social Club Current Proposed Current Proposed Expenses Ground Lease $130.31 $1 $71.82 $1 Amenities Hire Fee $320.00 $0 $320.00 $0 Insurance (Club share) $1,061.23 $2,122.46 $0 $822.99 Rates $615.00 $615.00 $615.00 $615.00 Repairs & Maintenance At cost * At cost **
TOTAL $1,511.54 $2,123.46 $391.82 $823.99 Difference $611.92 $432.17
* In the last two years, the Council has carried out minor repairs and maintenance to the roof and spouting and also paid for replacement of the sewer pump amounting to $2,392 + GST.
** As part of the agreement to transfer, the Council has recently undertaken minor repairs and maintenance (glazing, spouting and garden maintenance). The cost to the Council for this work was $3,801 + GST.
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