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City Council City Council/Study Session Meeting Agenda City Council www.phoenixoregon.gov 541-535-1955 City of Phoenix Heart of the Rogue Valley City Council/Study Session Meeting Agenda August 6, 2018 6:00 p.m. Study Session 6:30 p.m. Public Meeting Phoenix Plaza Civic Center 220 N. Main St. A complete agenda packet is available on the city’s website and at City Hall beginning Friday evening before a meeting. To comment on an agenda item, please write your name on the sign-in sheet and include the item number. If you need special accommodations, please give city hall 48-hour prior notice. 1. 6:00 p.m. Study Session: a. Discussion of Best Use for Civic Center Office Space......................................4 ______________________________________________________________________ 1. Call to Order / Roll Call / Confirmation of a Quorum Except as provided in Section 33 of the City Charter, a minimum of four Council Members are needed for a quorum and to conduct city business. If the Mayor is needed to establish a quorum, then he/she may become a voting member for that meeting (Phoenix Municipal Code, Chap. 2.28.020.A.4). 2. Pledge of Allegiance 3. Presentations a. Recommendations/Updates from Phoenix High School Liaisons b. Swear in Officer Larry Skyes 4. Public Comments This item is for persons wanting to present information or raise an issue not on the agenda. Each person shall be limited to three minutes and may not allocate their time to others, unless authorized by the Presiding Officer. To comment, please write your name on the sign-in sheet. When your name is called, step forward to the podium and state your name and address for the record. (In accordance with state law, a recording of the meeting will be available at city hall, but only your name will be included in the meeting minutes.) While the Council or staff may briefly respond to your statement or question, the law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. 5. Consent Agenda Items on the Consent Agenda are considered routine and will be adopted by one motion. There will be no separate discussion of these items unless it is requested by a member of the Council, staff, or public. If so requested, that item will be pulled from the Consent Agenda and considered separately immediately following approval of the remaining items. City of Phoenix, Council Meeting Agenda Page 1 of 3 001 a. Reports for Information & Possible Action: 1. Updating the City Center Comprehensive Plan.................................................11 2. Appointment of Bee City USA Subcommittee....................................................12 3. Resolution No. 1022 A Resolution of the Phoenix City Council Declaring Surplus Property.............................................................................................................16 4. Review of City Manager Criteria........................................................................18 5. Council Log Update from Strategic Action Plan.................................................25 b. Minutes to Approve and File: 1. Minutes from City Council Meeting, July 16, 2018.............................................30 c. Consent Agenda Items Pulled for Discussion d. Unfinished Business e. New Business a. Appeal of Planning Commission Approval of Variance 18-02............................45 b. Potential Solutions to Blight Buildings in the Downtown Corridor....................152 c. Discussion of Delay SDC Collection Until a Certificate of Occupancy.............153 f. Ordinances: Reading / Adoption g. Staff Reports a. City Attorney b. City Manager h. Mayor and Council Comments / Reports Any Councilor may make an announcement or raise any item of business that is not on the agenda. While other Councilors or city staff may briefly respond or comment, the law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. If extended deliberation or potential action on a matter is desired, Council may direct staff to place the item on a future meeting agenda. 12. Adjournment To Monday, August 20, 2018, in the Phoenix Plaza Civic Center, 220 NB. Main Street. Upcoming City of Phoenix Meetings: August 8, 2018 CPAC - Canceled 3:00 pm at 220 N. Main St., Phoenix August 13, 2018 Planning Commission Meeting 6:30 pm at 220 N. Main St., Phoenix August 16, 2018 Bee City USA - Canceled 5:30 pm at 220 N. Main St., Phoenix City of Phoenix, Council Meeting Agenda Page 2 of 3 002 August 16, 2018 Parks and Greenway Meeting 6:30 pm at 220 N. Main St., Phoenix August 20, 2018 City Council Meeting 6:30 pm at 220 N. Main St., Phoenix August 27, 2018 Planning Commission Meeting 6:30 pm at 220 N. Main St., Phoenix City of Phoenix, Council Meeting Agenda Page 3 of 3 003 Agenda Item #1a. Agenda Report City of Phoenix to Mayor and Council Heart of the Rogue Valley Agenda item title: Discussion of Best Use for Civic Center Office Space Meeting Date: August 6, 2018 From: Aaron Prunty, City Manager Action: ___Motion, __Ordinance, __Resolution, _X__Information only, __Other SUMMARY: There are two office spaces available at the civic center. City staff expects use of one of the office spaces will be used by a volunteer for the city, a RARE student. City council has requested a discussion about uses of the civic center office space. BACKGROUND AND DISCUSSION: At a previous meeting there was a discussion about staff developing a memorandum of understanding (MOU) and a possible lease agreement; however, tonight’s discussion will likely give staff more direction on how the council sees the space being utilized. From this discussion staff can better prepare a related MOU/lease agreement, something consistent with the council’s vision for the space. COUNCIL GOALS SUPPORTED: N/A FISCAL IMPACT: The fiscal impact is yet to be determined. There is an unknown, but projected to be $50,000.00, annual operating cost. Renting office space is an opportunity to recoup some of those costs. The flip-side of that is there may be an organization that the council feels should be in that space, even at a “loss”. RECOMMENDATION: Staff recommends the council provide direction to staff, whether the city should provide the space at minimal cost to a civic or non-profit organization, or if staff should draft agreement/lease documents that attempts to recoup the proportionate share of operating costs for that space. PROPOSED MOTION: N/A ATTACHMENTS: N/A City Council Agenda Report Page 1 of 1 004 Resource Assistance for Rural Environments RARE AmeriCorps Program 2018-2019 Community Application Submit application by email to [email protected] by April 13, 2018 Application Contact Person Name* Kimberlyn Collins Title Assistant to City Manager/City Recorder Organization City of Phoenix Mailing Address PO BOX 330 Street Address 112 W. 2nd St. City, State, Zip Phoenix OR 97535 Phone 541-535-1955 ext. 303 Fax 541-535-5769 E-mail [email protected] Cell 541-480-0054 Website www.phoenixoregon.gov Supervisor if different than the Contact Person listed above Same Title Organization Mailing Address Street Address City, State, Zip Phone Fax E-mail Cell * This should be the contact person for the application and placement process. How did you hear about the RAREAmeriCorps Program? Please indicate how you heard about the program by marking one or more of the boxes below. I am a current/former RARE Supervisor I am a current/former RARE Participant Email from RARE (Call for Communities) RARE Website Other Website/Network/Listserv: Other 005 Member Projects RARE participants are assigned to work on specific projects during their service in a community. Please describe the projects the member will work on, their role, and their approximate time commitment to the project (in percentages). Project 1 ⎯ Market and Resource Development of Civic Center Project Description: Time Input (%): 25 Create Website: Gather information and photos of local attractions, events, create an inviting template, link to related websites and work with the webmaster to implement additions. Foster an Online Presence: Regular updates and photos, engagement strategies. Create Social Media: Regular updates and photos, and engagement strategies through social media sites. Sites TBD. Design Marketing Material: Forms, flyers, program brochures, and other documents as needed. Media Advertising: Research and determine which media to advertise in, such as radio, television, print, online and billboards Develop a Tourism Video: Gather input, create scripts, coordinated shoot, and talent, promote and link the finished product to social media and websites. Business Outreach: Information gathering with tourism/retail related businesses. Attend various community events to promote the civic center. Participant’s Role: Responsible for creating and delivering marketing ideas and activities. Concepts and produces marketing materials, manages projects, and ensures company messages are consistent. Project lead on initiatives above with support and direction from Assistant to City Manager/City Recorder. Key Community Partners: Jacksonville Chamber of Commerce, SOU, RCC, SOREDI, OAMR, Travel Oregon Project 2 ⎯ Community Event Coordinator Project Description: Time Input (%): 25 Promotes and develops Civic Center Events: Selects attractions, negotiates contracts and fees, books events, maintains calendar, secures required permits and liability insurance. Possibility of creating a volunteer program to help facilitate the civic center: Process volunteer applications, coordinate
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