Birim South District Assembly February, 2017

BIRIM SOUTH DISTRICT ASSEMBLY

2016 ANNUAL PROGRESS REPORT

(JAN. – DEC., 2016)

FEBRUARY, 2017

Table of Content Table of Content ...... i List of Tables ...... ii List Of Figures ...... iii CHAPTER ONE ...... 1 1.0 Introduction ...... 1 1.1 Background ...... 1 1.2 The Key Monitoring And Evaluation Objectives For The 2016 Fiscal Year ...... 2 1.3 Processes Involved And Challenges In Data Collection ...... 2 CHAPTER TWO ...... 4 MONITORING AND EVALUATION ACTIVITIES ...... 4 2.1 Overall Status Of Implementation Of 2014-2017 DMTDP ...... 5 2.2.2 Rolled Over Projects (Existing Projects) ...... 9 2.3 Non- Physical Projects Status In The Birim South District As At December 30, 2016 ...11 Sector 1: Education ...... 11 Sector 2: Road...... 11 Sector 3: Water ...... 11 Sector 4: Vulnerable And Excluded ...... 12 Sector 5: Environment (Sanitation And Natural) ...... 13 Sector 6: Physical Planning Department ...... 13 Sector 7: Agriculture ...... 14 Sector 8: Transparent and Accountable Governance ...... 14 2.4 Update of Core District Indicators ...... 16 2.5a Update on Funding ...... 20 2.5b Update on Expenditure ...... 23 Challenges:...... 23 2.5b.1 Update on Disbursement ...... 24 2.6 Update on Critical Development and Poverty Issues ...... 24 2.7 Implementation of Cross Cutting Issues ...... 27 CHAPTER THREE ...... 31 THE WAY FORWARD ...... 31 3.1 Summary and Conclusion ...... 31 3.2 Recommendation ...... 31 Appendix 1 ...... 32 Apppendix 2 ...... 37 Appendix 3 ...... 38 Appendix 4 ...... 39

List of Tables Table 1: Implementation of Action Plan by Thematic Areas...... 4 Table 2: New Projects Earmarked For Construction In 2016 ...... 6 Table 3: Status Of Rolled Over Projects (Existing Projects) ...... 9 Table 4: Inspection Of Early Childhood Development Centers ...... 12 Table 5: Update Of Core District Indicators (Categorized By GSGDA Thematic Areas) ...... 16 Table 7: IGF Performance ...... 22 Table 8: Expenditure By Funding ...... 23 Table 9: Disbursement By Year ...... 24 Table 10: Implementation Of Critical Development Issues ...... 24 Table 11: Implementation of Cross Cutting Issues ...... 28

List of Figures

Figure 1: Level of Implementation of AAP by year……………………………………………..5 Figure 2: Implementation of 2014-2017 DMTDP…………………………………………….....5 Figure 3: Revenue Performance by Year………………………………………………………...21

iii

CHAPTER ONE 1.0 Introduction 1.1 Background The 2016 annual Action Plan is the third of the four Action Plans to be implemented under the Ghana Shared Growth and Development Agenda (GSGDA II) which is scheduled to run from 2014-2017. This report is intended to assess the extent, to which the implementation of the 2016 Annual Action Plan has achieved the objectives of the GSGDA II from October– December, 2016.

The Annual Progress Report outlines projects and programmes performed by the central Administration as well as the decentralized departments of the District. The report is organized in three (3) sections namely: Introduction, Monitoring and Evaluation Activities and the last part that summarizes and concludes the report.

As at the end of December 2016, the Assembly had implemented (completed or on-going) 81.1 percent of activities in the 2016 Annual Action Plan. The year under review, the District realized a total of revenue of GHC 5,056,766.32 and incurred a total expenditure of GHC 5,816,745.52. In spite of inadequate funding coupled with the delay in the release of funds, the District Assembly made significant progress in the implementation of the 2016 Action Plan. The following are highlights of some of the pronounced achievements during the period:

 The Construction of 1 No. 4-unit1-Bedroom semi-detached Quarters for Assembly Staff at Swedru Salem is 100 percent completed  The Construction of 1 No. 4-unit1-Bedroom semi-detached Quarters for teacher at Swedru Zongo is 100 percent completed  The Construction of 1 No. 4-unit1-Bedroom semi-detached Quarters for teacher at Awisa is 100 percent completed  Construction of 12 No. Mechanized Boreholes across the District is 100 percent completed  Construction of 20 seater vault chamber toilet at Swedru Zongo has been completed and handed over  Construction of Appliance Bay and Offices for Fire Service is 100 percent completed  Construction of Garage for Jungle warfare School at Achiase is 100 percent completed  Construction of 2 No. 6 Unit Classroom block at Osorase Railways and Aduasa is completed and handed over.  About 202 persons were recruited and trained under several modules of the National Youth Employment Programme.

 The 2016 District Event of the National Farmers’ Day was observed to appreciate and acknowledge hard working farmers. About 17 farmers were rewarded for their contribution to food security in 2016.  13 acres of cassava multiplication farms established in AKISS and ACHIASEC under WAAPP.  Introduction of 3 (three) new cassava improved varieties (Sika bankye, broni bankye and Ampong) into the district.  100 Ha of improved cassava planting materials have been supplied to 4 districts under WAAPP.  30 bags of rice seed supply to farmers in the district  17 hectares of land have been developed for rice production at Nyankomase by Inland Valley Rice Development programme (IVRDP).  Registered a total of 1780 farmers (1522 males, 258 females) on the E – extension smart phone platform for Agric Extension Delivery

 The 2017 annual Action Plan and Composite Budget was prepared and approved by the general assembly. Copies of the plan and budget have been distributed to stakeholders  The District Assembly distributed 30 set of jerseys as well as footballs to all 39 Assembly members to boost development of football in their electoral area.

1.2 The Key Monitoring and Evaluation Objectives For The 2016 Fiscal Year  To provide a framework for measuring programmes or projects implementation from beginning to the end including the degree to which the target groups are accepting and continuing to accept programmes and projects intervention in the District.  To reduce wastefulness in resource allocation  To ensure interventions reach intended beneficiaries  To ensure integration with budgeting, auditing and collaborate with development partners engaged in every stage of the District Development process

1.3 Processes Involved and Challenges In Data Collection Data collection for the 2016 Annual Progress Report were collected from both secondary and primary sources, based on the set targets for the preparation of the DMTDP, that is input submitted by key sectorial department agencies such as Agriculture, Health, Education, Social Welfare, Community Development, Community Water and Sanitation and some selected

2 stakeholders from the Area Council, Civil Society Organizations and Non-Governmental Organizations in the district.

In order to assess the performance, all the proposed programmes and projects, the DPCU requested all the various stakeholders to submit information on all executed projects and programmes which were used in assessing the performance of the programmes towards the preparation of the report during the period under review.

The DPCU was confronted with the following challenges which resulted in setbacks in Monitoring and Evaluation during the year under review. The following are some of the challenges:

 Lack of adequate logistics such as vehicle for effective monitoring and Evaluation. This constraint makes it almost impossible for the DPCU to run inspection to assess the validity of the implementation of the proposed programmes and projects.

 Untimely release of funds hampered the effective implementation of programmes as well as affecting the smooth monitoring of projects.

 Low level of collaboration among departments of the district mainly because of non- availability of funds resulted in apathy and relaxed attitude towards implementation of programme and projects.

 Lack of M&E capacity on the part of some DPCU members and little or no appreciation of the concept of Monitoring and Evaluation by Management.

In spite of the above constraints, some of the DPCU members have the requisite qualification in addition to strong leadership and management skills which position them to perform their function effectively as far as their core duties and M&E are concerned.

CHAPTER TWO

MONITORING AND EVALUATION ACTIVITIES

2.0 IMPLEMENTATION OF 2016 ANNUAL ACTION PLAN

Table 1 presents the status of implementation of the 2016 Annual Action Plan as at the end of the 2016. According to the table, 81.1 percent (172) of planned activities and programmes were implemented. By proportion, projects and programmes under Ensuring , Transparent and Accountable Governance , Agricultural Modernisation And Natural Resource Management and Sustaining Macroeconomic Stability were the most implemented while projects and programmes under Human Development, Productivity and Employment were least implemented.

Table 1: Implementation of Action Plan by Thematic Areas PROJECTS PROPORTION PERCENTA IMPLEMENTE (B/A) x 100 GE D (B) (%) NUMBER OF THEMATIC AREA PROJECTS NO. AND OBJECTIVES (A) Ensuring And Sustaining 9 75 4.2 A Macroeconomic Stability 12 Enhancing 10 77 4.7 Competitiveness In B Ghana’s Private Sector 13 Agricultural 36 83.7 17 Modernization And Natural Resource C Management 43 Infrastructure And 37 77.1 17.5 Human Settlement D Development 48 Transparent And 36 86 17 E Accountable Governance 42 Human Development, 44 81.5 20.8 Productivity And F Employment 54 Total Number of 172 81.1 Projects and Activities 212

Figure 1, compares the levels of implementation of Annual Action Plans for years 2014, 2015 and 2016. In 2016 has the lowest implementation level as it is 8 percent short of the 2014 which has the highest level of implementation (89%).

90 89

86 84 84

82 81

Level of Implementation (%) Implementation of Level 76 Year 2014Year 2015Year 2016 Annual Action Plans

Figure 1: Level of Implementation of AAP by year. Source: BSDA DPCU, 2017

2.1 Overall Status Of Implementation Of 2014-2017 DMTDP As of the end of 2016, three Annual Action Plans (2014, 2015 & 2016) which were deduced from the Medium Term Plan have been implemented. As shown in Figure 2, more than half (63%) of the programmes and projects in the DMTDP have been implemented. Looking at the trend, the district is likely to reach 80 percent implementation if adequate funds are released to implement the 2017 AAP

Not Implemented 37% Implemented Implemented 63% Not Implemented

Figure 2: Implementation of 2014-2017 DMTDP. Source: BSDA DPCU, 2017

2.2 PHYSICAL PROJECTS STATUS IN THE BIRIM SOUTH DISTRICT AS AT 30th DECEMBER, 2016 2.2.1 New Projects Earmarked for Construction in 2016 Table 2 shows the list of new projects initiated in 2016. During the fiscal year, 22 new projects were initiated for sectors such as trade, governance, education, health, water and sanitation. Out of the 22 new projects, 12 have been completed whilst the remaining are above 60 percent completion level. Some of the completed projects include construction of jungle warfare at Achiase, construction of 20 seater vault chamber at Swedru Zongo, and the construction of 1no. 4-unit semi-detached Bungalow at Akyem Swedru Salem. All the donor funded projects have been completed except the Chinese funded 15 No. Borehole project which is 75 percent completed. Details of the status of the new projects earmarked in 2016 are shown in Table 2 Table 2: New Projects Earmarked For Construction In 2016 S/N PROJECT LOCATION SECTOR SOURC CONTRAC AWARD COMPL EXPND. STATU REMARK E OF T SUM DATE DATE TO DATE S % S FUND GHC 1. 1Construction of 2-Unit Apoli Agbo Education DACF 120,246.53 15/11/16 15/01/17 81,130.50 65% Roofing Classrooms with Completed Ancillary facilities for KG 2. Construction of 2-Unit Adenkyensu Education DACF 120,246.53 15/11/16 15/01/17 81,130.50 65% Roofing Classrooms with Completed Ancillary facilities for KG 3. Construction of 4-unit Domeabra Education DDF 153,488.00 23-03- 16 Completed Teachers Quarters Zongo - 148,599.00 100%

4. Construction of 4-unit Methodist- Education DACF 185,823.00 135,658.95 100% Completed Teachers Quarters LA, Awisa

5. Construction of KG Prakrom Education USAID/ 100% Completed Complex GOG and Commissio

ned

6. Construction of 1 no. Aggrey krom Education DACF 351,861.00 09/09/16 9/03/17 307,034.59 80% Roofing 6-unit classroom block Completed with ancillary facilities 7. Construction of 1 no. Adiembra Education DACF 184,000.00 26/05/16 25/08/17 89,698.85 65% Block 3-unit classroom block Work with ancillary facility Completed

8. Construction of 1 no. Osorase RC Education MPCF 139,495.68 31/03/16 31/09/16 24,000.00 Gable 3-unit classroom block 60% with ancillary facility 9. Construction of 1 no. Achiase RC Education MPCF 140,143.99 31/03/16 31/09/16 48,125.52 Gable 3-unit classroom block 60% with ancillary facility 10. Rehabilitation of Akim Awisa Governanc DDF 32,568.90 23-03- 16 29,467.10 Completed Community center e - 100%

11. Rehabilitation of Akyem ODA Governanc 26,000.00 100% Completed District BNI Office e

12. Construction of Garage Achiase Governanc DDF 80,134.00 19/10/16 20/11/16 80,134.00 100% Completed for Jungle Warfare e

13. Construction of Office Achiase Governanc DDF 137,589.90 19/10/16 20/12/16 137,589.90 100% Completed Accommodation and e Appliance Bay for Fire Service 14. Construction of 1no. 4- Swedru- Governanc DDF 180,514.40 23-03- 16 15/10/16 176,448.00 Completed unit Bedroom Semi- Salem e 100% and Detached Bungalow handed over

15. Construction of two Akim Governanc MPCF 384,709.92 25/05/16 25/01/17 49,500.00 75% Roofing storey Police Station Achiase e Completed

16. Rehabilitation of CHP Apoli Health DACF 100% Completed center

17. Construction of 1 No. Swedru Sanitation DACF 146,484.9 25/07/16 25/11/16 120,391.70 100% Completed 20 seater vault Zongo and Chamber Toilet commissio ned

18. Construction of 2no. Swedru SHS Water CBN/DA 100% Completed Mechanized Boreholes Achiase SHS CF

19. Construction of 10no. 10 selected Water CBN/DA 100% Completed Hand Dug Well with community CF and Pumps commissio ned

20. Construction of 12 no. Selected Water Donor 362,016.00 24/03/201 24/01/20 325,814.40 100% Completed Mechanized Boreholes Communities (Jap 6 17 an) 21. cConstruction of 15 No. District wide Water Chinese/ 75% Constructi Boreholes with hand GOG on of pumps platform completed

22. Construction of 42 unit Akim Trade MPCF 140,102.87 23-03- 16 23/09/16 Roofing market sheds and 3 Aperade - 75% completed units markets stores

2.2.2 Rolled Over Projects (Existing Projects) Table 3 shows the implementation status of rolled over physical projects as at 30 December, 2016. The Construction of Office for Aperade Area Council is completed. Projects funded by the MPCF and the GETFUND saw significant improvement during the year even though most of them are yet to be completed. At time of reporting, the 2 No. 6-Unit Classroom block with ancillary facility at Osorase railways and Aduasa have been completed. Table 3: Status Of Rolled Over Projects (Existing Projects) S/N PROJECT LOCATION SECTOR SOURCE CONTRAC AWARD COMPL EXPND. STATUS REMARKS OF FUND T SUM DATE DATE TO DATE % GHC 1. Construction of DCE Akim Swedru Governance DACF 151,196.75 14/11/11 28/05/12 62,679.51 68% Roofing Bungalow Completed 2. Construction of Area Aperade Governance DACF 50,055.17 27/10/11 11/03/12 66.965.26 100% Completed Council 3. Const. of 1 no. CHIP center Anyinam Health MPCF 163,701.30 19/05/15 19/11/15 59,729.10 65% Lintel

4. Completion of 1 no. CHIP Osorase Health MPCF 125,733.30 19/05/15 19/11/15 59,809.99 75% Plastering centre 5. Completion of 1 no. CHIP Anamase Health MPCF 125,733.30 19/05/15 19/11/15 18,859.99 70% Roofing centre

REPORT ON IMPLEMENTATION OF GETFUND PROJECTS

PROJECT LOCATION SECTOR SOURCE CONTRAC AWARD COMPL EXPND. STATUS REMARKS OF FUND T SUM Ghc DATE ETION TO DATE % DATE 6. Construction of Aperade SHS Education GETFUND Roofing Administration block completed, plastering in

7. Construction of one Storey Aperade SHS Education GEFUND Roofing 12 unit classroom block completed, plastering in

progress

8. Construction of 3 Aperade SHS Education GETFUND Roofing Headmaster’s Bungalow Completed, plastering in progress

9. Construction of Assembly Achiase SHS Education GETFUND Roofing and Dining Hall Complex Completed

10. Construction of Boys Achiase SHS Education GETFUND Roofing Dormitory Completed

11. Construction of Girls Achiase SHS Education GETFUND Roofing Dormitory Completed

12. Construction of 6-Unit Aduasa JHS Education GETFUND 162,000.00 Finishing Classroom block with ancillary facilities 13. Construction of 6-Unit Osorase Education Completed Classroom block with Railways ancillary facilities

2.3 Non- Physical Projects Status In The Birim South District As At December 30, 2016

The decentralized departments of the Assembly implemented majority of the non-physical projects which constitute about 75 percent of the total projects in the 2016 composite annual action plan of the Assembly. The following non-physical projects were implemented during the year:

Sector 1: Education  In order to enhance preparation of BECE candidates the district organized one mock exam for the JHS 3 Pupils throughout the district.  15 Girls from various Basic schools were sponsored to participate in the Science Technical Mathematics Education.  A total of 4221 basic school pupils in 23 schools across the District are benefitting from the School Feeding Programe.

Sector 2: Road  The following roads were resurfaced during the period under review, they include; Swedru- Oforikrom, Swedru -Apoli and the Swedru – Akiss – Adiembra Roads.  The resurfacing of stretch of road from Achiase to Kenan Junction Anamaase.  Pot hole patching and dressing of road shoulders from Achiase to Aperade.

Sector 3: Water  The DWST trained WATSANs in 10 communities that benefited from the GoG/CMB water project.  Special training was organized for 24 females in female leadership in community water management.  The DWST organized a capacity building training on management of water facilities for WATSANs in selected communities they are; Kokoben, Duokon, Emem, Nkran Nkwanta, Akortekrom and Apoli. Achiase junction, Siawkrom and Asikasu also benefited from the training.  The DWST also organized Routine Preventive Maintenance for facilities in Nsuansa, Bunso, Anamase, Apoli and Nkrankrom. 11

 DWST inspected the status of water facilities in the district. These include; 18 mechanized boreholes, 10 solar powered boreholes and 1 small town hall borehole at Aperade.

Sector 4: Vulnerable And Excluded a. Child Right Promotion and Protection

The department of Social Development visited and inspected the operations of 8 childhood development centers as shown in Table 4. The proprietors of these Centers were advised to keep clean environment and also adhere to guidelines as well as menu chart approved by the ministry of health to ensure the proper development of the children. However due to inadequate funds and logistics the department could not conduct regular visits to all childhood development centers in the district. Efforts are also being made to register all childhood development centers in the district by the end of the year.

 The department was able to settle four (4) child maintenance cases successfully.

Table 4: Inspection Of Early Childhood Development Centers NAMES OF NO. OF NO. OF TOTAL NO OF NO. OF TOTAL CENTRES ROLLS ROLLS NO. TRAINED UNTRAINED BOYS GIRLS STAFF STAFF MOUNT CALVARY 20 30 50 NIL 3 3 ACADEMY AWISA PRESBY 21 19 40 NIL 2 2 SCHOOL AMANDO 18 26 44 NIL 1 1 INTERNATIONAL METHODIST NURSERY 8 4 12 NIL 1 1 ST MICHEAL NURSERY 47 45 92 NIL 5 5 QUEENSLAND 27 28 55 2 1 3 PREPARATORY GESTURE 28 29 57 2 1 3 PREPARATORY MODEL DAILY 18 10 28 NIL 3 3 COMPLEX SCHOOL TOTAL 187 201 378 4 17 21

 Community Care Efforts were made to visit and update data on people with disabilities in the district. This was done in collaboration with the Ghana Foundation for the Disables, Birim South branch. After the visit three persons living with disability were registered.

Sector 5: Environment (Sanitation And Natural)  The District Environmental Health Office organized a District wide health Education Campaign. The purpose of the exercise was to ensure healthy living and reduce the rate of disease outbreak in the district.

 The District Assembly in collaboration with Zoomlion (National Anti Malaria Control Board) organized fumigated public toilets, dumping sites, in Nyankomase, Swedru and Achiase.  The District Environmental Unit updated the Sanitation Database by collecting data on sources of water, toilet facilities and method of waste disposal in Achiase and Swedru Sub districts.  The Sanitation team inspected market at Akyem Aperade.  During the period under review, the district undertook a total of two month clean-up exercises in Achiase and Swedru. During the clean-up exercise the District Environmental Health Unit together with the Department of Social Development ceased the opportunity to educate community members on the need to ensure clean environment. These clean-up exercises were organized in conjunction with the security services, youth groups and trade groups.

Sector 6: Physical Planning Department  The Department has also erected 15 signages at Aduasa as part of the Street Naming Exercise.  The preparation of layouts for Awisa sector 4 and Achiase Sector 5 have been completed and awaiting approval from the Statutory Planning Committee.  The Physical Planning Department has undertaken physical development inspection to control the development of unauthorized structure.  The Awisa layout for sector 4 is 80% done. Achiase layout for sector 5 is 90% completed.

Sector 7: Agriculture  Disease surveillance, vaccination and treatment of livestock in progress.  Market price compilation of weekly and monthly agricultural commodities for market information throughout the district.  360 Farmers (321 females, 39 males) trained in Food and Nutrition, Child Labour and Safe use of agro-chemicals in the district.  HIV / AIDS advocacy is ongoing reducing stigmatization and infection rate due to behavioral change of farmers / families.  Over 350 (335 males, 15 females) farmers have been trained on plantain paring and sucker multiplication miniset technique  Trained 178 (105 females, 70 males, 3 youths) farmers on bee keeping  Have established over 5ha of improved cassava multiplication site through WAAPP

 The Department of Agriculture, The Hunger Project and the Cooperative Department formed a total of 15 groups with average membership of 15. The groups were trained in the Micro Credit systems, savings, shareholding and book keeping. The groups are yet to be registered as cooperatives.

Sector 8: Transparent and Accountable Governance  A three days capacity building programme was organized for Area council members as well as Unit Committte members throughout the District. About 80 persons benefited from the trainging.  Thorough tax education: The financial section organized tax education for the market women in Achiase and Akim Swedru. The reason was to educate traders on the need to fulfill their tax obligation.  The District Assembly was able to organize 25 community meetings to discuss the implementation of the 2016 Annual Action Plan with community members  Training program was organized for heads of department on report writing, procurement management as well as the local government system.  Training was organized for Assembly Members and Revenue Collectors members on the roles of Assembly Members, Revenue Mobilization and the local government system  The DPCU organized monitoring visits to project sites to inspect progress of work done.  The District Assembly was able to hold all Statutory meetings

 The District supplied 50 packets of roofing sheets and 400 bags of cement for community initiated projects.  Member of parliament for Akyem Swedru Constituency supplied 10 hair dryers and 10 sawing machines to women his constituency  Member of Parliament for Akyem Swedru also supplied 8 set of jerseys and 12 footballs to support sports development in his constituency  Member of Parliament for Akyem Swedru supplied 11 bundles of roofing sheets to support community initiated projects.  Member of Parliament for Akyem Achiase supplied 10 boxes of machetes and 40 boxes of willington boots to support Agriculture in his constituency.

SECTOR 9: HEALTH During the year under review, the district health directorate carried out the following activities  An Anti-Retroviral Treatment Centre has been established in Akyem Swedru Catholic Clinic to enable persons living with HIV to access treatment within instead of going to Oda.  Monitoring of all CHP Compounds were inspected during the year  Sensitization of Religious Leaders and chemical sellers on TB and disease surveillance  Training of health staff on malaria case management  Community sensitization on cholera and meningitis  PMTCT and HTC  Celebration of world TB Day and Child Health promotion week  Active surveillance for severely malnourished children  Disease surveillance: TB, AFP, Measles, GW ,Ebola etc.  Successful introduction of Bivalent OPV and Men A  Monitoring & Supervision  Intersectoral collaboration with GES in LLINs distribution to pupils  Engagement of stakeholders on health issues

2.4 Update of Core District Indicators Table 5: Update Of Core District Indicators (Categorized By GSGDA Thematic Areas) THEMATIC AREA 2017 Target 2016 2013 2016 Target indicator

Level

1. Percentage (%) increase in yield of selected crops,

livestock and fish 12% 30% 14,700 (-23.5%) 1.4 15%  Maize 60% 3,000 (2.9%) 35

 Cassava 35 13,800 (25.8%) 1.52 50 5.6 4,200 (16.7%) 14  Rice 7.0 50 8,600 -12.5(21)  Cocoyam

 Plantain

20%  Livestock 7% 33,154 Goat 34,791 15% 5% 6,988 Sheep 8,326 5% 1% 16 Cattle 25 30% 12% 47,393 Local fowl 50,836 10% 2% Exotic fowl 2% 1,324 0.5% Pigs 374

2. Proportion/length of roads maintained/Rehabilitated 276.10 - Trunk Roads (in km) - Urban Roads (in km) - Feeder Roads (in km)

3. % change in number of households with access to electricity

4. Hectares of degraded forest, Mining, dry and wet lands rehabilitated/restored;

a. Forest

b. Mining c. Dry and Wetland 5. % Increase in tourist arrivals

6. Teledensity/Penetration rate:

7. HIV/AIDS prevalence 0.00% 0.41% 0.41% (% of adult population, 15-49 yrs. HIV positive)

8. Maternal Mortality ratio 0/100000 0/100000 0/100000 (Number of deaths due to pregnancy and childbirth per 100,000 live births)

9. Under-five mortality rate 0/1000 0 0 0 (Number of deaths occurring between birth and exact age five per 1000 live births)

10 Malaria case fatality in 0 . children under five years per 10,000 populations.

11 Percent of population 85 75 70% 76 . with sustainable access to safe water sources

12 % of population with 75 60% 52% access to improve sanitation (flush toilets, KVIP household latrine)

13 Gross Enrolment Rate . (Indicates the number of pupils/students at a given

level of schooling-

regardless of age as

proportion to the number 12,601(58.7%) 124% 153.5 132.0 104 4430(43.2%) of children in the relevant 107% - 3310(42.4%) age group) 85% - -ECD - 54.7

-Primary

-JHS 55% 17

-SHS 56.5% Net Admission Rate in Primary Schools (indicates 94 64.6 Primary One enrolment of 92 91.6 37.4 pupils aged 6 years) 52

Net Enrolment Rate (%): KG Primary JHS

THEMATIC AREA 2017 Target 2016 Target 2013 indicator 2016

Level

1 Gender Parity Index 4 (Ratio between girls’ and boys’ enrolment rates, the balance of parity is 1.00) 1 1 0.94 0.94 - KG 1 1 0.98 0.98

- Primary 1 0.97 0.96 0.91 0.91 - JHS 0.95 - - SHS

14 Improvement in B pupil/teacher ratio: - 31 - KG - 1:25 - 32 33:1 33:1 - Primary - 1:30 - 18 23:1 23:1 - JHS - 1:20 - 20 12:1 - SHS 12:1 0

14 % Improvement in C academics performance

BECE 80 90 WASSCE 14 % of pupils having D access to seating and

writing places: 60 KG 80 85 85 Primary 85 98 98 JHS 99 99

% of with safe drinking 75 50 water 75 50 46 46 KG 75 50 46 46 Primary 49 49 JHS

65 % of Schools with toilet 70 75 75 facilities 92 87 87 KG 98 Primary JHS

15 Proportion of . unemployed youth benefiting from skills/apprenticeship and entrepreneurial training

GOOD GOVERNANCE AND CIVIC RESPONSIBILITY

THEMATIC AREA 2017 Target 2015 Target 2013

indicator

level

16 Total amount of 576,175.95 519,464.89 287,867.44 335,275.69 . internally generated revenue

17 Amount of Development - - 731,535.87 352,506.24 . Partner and NGO

Funds contribution to DMTDP implementation

18 % of DA expenditure - - within the DMTDP budget (How much of DA’s expenditure was

not in the annual budget?)

19 Number of reported cases 57 N/A . of abuse (children, women and men)

20 Police citizen ratio 138,733 133,026 130,262 40: 133,026 .

2.5a Update on Funding The district Assembly received funds from various sources for the implementation of its action plan. These were Internally Generated Fund (IGF), District Assemblies Common Fund (DACF), Government of Ghana (GOG) Grants and Donor Grants as well as District Development Facility. According to Table 6, Total revenue realized as at the end of 2016 is GHC 5,056,766.32 representing (74.55%) of the 2016 revenue projection (6,782,940.54).

Table 6: Funding Sources by Year SOURCE 2014 2015 2016

GOG 0.00 110,339.76 682,917.76 DACF 986,542.56 1,747,288.52 2,580,656.36 MPCF 50,000.00 603,906.71 296,459.14 PWD (CF) 0.00 68,976.74 109,331.98 MSHAP 0.00 17,149.87 13,460.28 IGF 287,867.44 344,460.43 335,275.69 SFP 547,372.52 196,016.65 - DDF 784,638 444,653.81 686,158.87 DONOR 352,506.24 FUND TOTAL 2,656,420.52 3,532,792.49 5,056,766.32

As shown in Figure 3, the Internally Generated Fund for 2016, GHC 335,275.69 constitutes (6.6 %) of the total Revenue. The District Assembly Common Fund which is the highest contributor to Total revenue is GHC 2,580,656.36 constituting a little over 50 percent (51.73%) of the actual revenue. The diagram also shows that Total Revenue has been increasing by the year this may be due to consistency in the release of external funds.

6,000,000.00

5,000,000.00

4,000,000.00

3,000,000.00

2,000,000.00

1,000,000.00 TOTAL(GHC)REVENUE 0.00 DACF IGF DDF TOTAL 2014 986,542.56 287,867.44 784,638 2,656,420.5 2015 1,747,288.5 344,460.43 444,653.81 3,532,792.4 2016 2,580,656.3 335,275.69 686,158.87 5,056,766.3 REVENUE SOURCE/YEAR

Figure 3: Revenue Performance by Year. Source: BSDA DPCU, 2017

The Districts performance in IGF mobilization declined from GHC 344,460.43 in 2015 to GHC 335,275.69 in 2016 even though actual in 2016 represented 86 percent of 2016’s projection. This is an implication that the District relaxed it efforts to scale over bottlenecks identified in revenue generation such as revenue collection leakages.

2.5A.1 INTERNALLY GENERATED FUND

Table 7 shows the District’s performance in IGF. At the end of the 2016 fiscal year, the District mobilized an IGF of GHC 335,275.69 representing 86.09 percent of 2016 IGF projection (GHC 335,275.69).The highest contributor to IGF is Land recording an amount of GHC 108,643.00 representing 159.3 percent of the 2016 projection.

Table 7: IGF Performance

REVENUE PERFORMANCE - IGF ONLY

ITEM 2014 2015 2016 Actual as Revised at % Perf. At Budget Actuals Budget Actuals Budget December December,2016 194,396.89 51,305.00 209,690.89 119,242.70 RATES 152,571.07 87,594.94 57.41% 137,910.00 73,872.32 149,620.00 78,640.90 FEES 87,530.00 80,620.75 92.11% 9,000.00 22,699.09 5,000.00 5,382.00 FINES 2,500.00 154.00 6.2% 48,160.00 51,484.63 52,102.00 45,000.40 LICENSES 70,650.00 52,653.00 74.53% 81,000.00 82,987.00 87,500.00 96,947.00 LAND 68,200.00 108,643.00 159.30% 7,068.00 5,519.40 10,618.00 7,735.50 RENT 8,000.00 5,610.00 70.1% 2,400.00 3,631.40 4,200.00 2,224.40 INVESTMENT - - - 0.00 0.00 14,530.89 7,0107.10

MISCELLANEOUS -- -- - 479,934.89 291,498.84 514,530.89 352,948.50 TOTAL 389,451.05 335,275.69 86.09%

Effort to generate funds:  Revenue collection at barriers have been strengthened by ensuring the presence of revenue collectors during weekends  Revenue task force commissioned to monitor revenue collection  Training on revenue mobilization had been organized for Assembly members and Revenue Collectors  The District Assembly has established a revenue database for the district, however the database needs update because there are a lot of gaps.

 One double cabin pick up has been dedicated to revenue collection activities

2.5b Update on Expenditure Table 8 gives details of the District’s expenditure and the sources from which these expenditure were made. Total expenditure incurred is GHC 5,816,745.52 in 2016. Over 50 percent of this expenditure was funded by the DACF.

Table 8: Expenditure By Funding SOURCE 2014 2015 2016

GOG 53,448.69 0.00 682,917.76 DACF 970,120.37 1,622,833.1 2,806,261.26 MPCF 116,513.00 455,722.95 535,327.02

PWD (CF) - - 119,090.51 MSHAP 0.00 17,048.25 16,407.73 IGF 260,475,14 346,102.13 346,972.88 SFP 532,827.62 191,583.00 - DDF 483,767.93 111,252,11 953,724.39 Donor Funding - - 326,603.32 Total 2,156,677.61 2,633,289.43 5,816,745.52

Challenges:  Delay in the release of the external fund such as Common Fund, the DDF and other central Government funds.  Funds not sufficient due to the unknown deductions from the Common Fund secretariat.  Inadequate vehicles for revenue collection activities.  Inaccurate data base.  Lack of resources for the organisation of Tax Education.

2.5b.1 Update on Disbursement Table 9, compares the disbursement for administration, Service and Investment between 2014, 2015, 2016. It is clear that there have been tremendous increase in expenditure on Investment and Administration over the years. Since 2014, more than half of the total expenditure is made on investment. Between the three fiscal years, 2016 recorded the highest expenditure on investment (GHC 3,724,139.85), this is manifested in the 22 new capital investment projects in the year under review.

Table 9: Disbursement By Year 2014 2015 2016 TOTAL

ADMINISTRATION 66,507.75 149,015.40 776,593.09 992,116.24

SERVICE 260,034.38 1,298,510.68 1,316,012.58 2,874,557.64

INVESTMENT 755,478.68 1,429,288.22 3,724,139.85 5,908,906.75

TOTAL 1,082,022.81 2,876,814.30 5,816,745.52 9,775,582.63 EXPENDITURE

2.6 Update on Critical Development and Poverty Issues The Birim South District is predominantly rural with farming being the major occupation of the people. The development and poverty issues relate to multi-faceted factors including low Agricultural Productivity, limited access to credit and farm inputs, limited access to electricity, high illiteracy rate of farmers, poor roads networks especially in the hinterlands and inadequate potable water. Another critical issue is access to land for development projects which sometimes affect the proper sitting of Development projects. The income levels of the majority of the people are below poverty line of One US Dollar a day. Table 10 shows some interventions to reduce vulnerability and increase opportunities:

Table 10: Implementation Of Critical Development Issues SN ISSUE UPDATE

1. Ghana Youth Employment The Ghana Youth Employment Agency has eight (8) Agency models under which they have trained and recruited 204 young persons. These models include:

 Community Education Teaching Assistant - 82  Community Health Workers - 72  Community Protection Assistant - 22  Environmental Protection Officers - 6  Youth in fire service - 6  Youth In Prison Service - 6  Paid internship - 5  E-Health – 5 3. Capitation Grant All public schools in the District benefit from the capitation Grant. As at the end of the period of review, the District had not received any Grant yet.

4. School Feeding Programme The School feeding Program was implemented in 23 schools with a total enrolment of 4221. A total amount of GHC 547,482.62 was spent on the Programme as at the period under review. The Programme contributed to increase in enrolment in these schools.

5. Malaria Treated Mosquito Nets were distributed for primary 2 to primary 6 pupils district wide

6. HIV/AIDS Reports from the District Health Directorate indicate a prevalence of 1.5% for the District. The Ghana AIDS Commission has completed the implementation of National Strategic Plan 2011-2015. Currently the Ghana AIDS Commissions is rolling out strategies to implement the UNAID 90 90 90 concept. In the Birim South District, an Anti-Retroviral Treatment Center has been set up in the Roman Catholic Clinic at Akyem Swedru, this was to enable HIV positive persons in the District to access the facility without necessarily going to Akim Oda for treatment. During the World AIDS Day celebration, the District AIDS Committee visited the mosque and the Presbyterian church in Akim Swedru to educate the people on the 90-90-90 project. Again, the District AIDS Committee organized a football gala and HIV Testing and Counseling campaign at Akim Swedru as part of the celebration. In addition, 84 persons (including 7 females) were tested and counseled. All were tested

negative. 7. National Health Insurance The District Assembly has established the first ever Scheme National Health Insurance Office at Awisa. The office is intended to provide the health Insurance need of the inhabitants of the Birim South District who hitherto spent long hours and even days at Oda in order to register or renew their registration.

8. Support for people living with The 0.2% share of the Common Fund for persons Disability living with Disability from January- July 2016 is GH 98,358.53. A total of 57 Persons Living Disability including 31 females. A total of GHC 55,222.00 has been disbursed.

9 Immunization programmes Some facility organise this activity twice or three times weekly in all the communities and outreach site in all the catchment area in the district for immunization and growth monitoring of under 5 years. Vitamin A supplementation of under 5 years starting from six month of age.

10 Implementation of CHPS The total number of demarcated CHPS zones in the district is 32. Currently there are 19 functional CHP zones, out of these 14 have compounds. The functional CHPS provide services such as Ante Natal Care, Post Natal Cara, supervision of TBAs Deliveries and vaccination.

Major activities carried out during the year under review are :

 Bridging equity gap by the increasing the number of functional CHPS  Training of 30% of staff on infant and young child feeding  Active surveillance for severe malnourish children  Review of safe motherhood, family planning and CHPS activities.  Training of staff on safe motherhood, infection prevention, family planning, PMTCT.  Celebration of Child Health promotion week  Active surveillance for severely malnourished

child.

11 Prevention of Mother to Child Prevention of Mother to Child Transmission of HIV Transmission (PMTCT) is a service provided at antenatal care clinics to all pregnant women to know their HIV status. Every pregnant woman is to be tested for HIV and if positive, given the right treatment to prevent the mother from infecting the baby. The target for this service is all registered pregnancies in the period. Out of the total of 1442 pregnant women tested, 7 tested positive representing 0.49 percent.

12 Expanded Programme On This programme is aimed at protecting all children less Immunization (EPI) than 5 years from vaccine preventable diseases in Ghana and Birim South to be precise. The main objective is to immunize these children before they reach the 1 year.

13 Leap Programme The leap programme is a cash transfer grant to the poor specifically, Orphans and Vulnerable children, the aged (65 years and above), persons with severe disabilities and women and infants below the age of 1 year. About thirty needed communities have been selected to benefit from the programme. In each of the 30 communities one Focal Person has been selected and trained to ensure the smooth implementation of the intervention

Akosombo, Nsuansa, Apaaso, Ayensukrom, Asikaso, Apamso, Aggreykrom, Fosukrom, Teshieman, Badam, Takyikrom, Siawkrom, Agbo, Boaseke, Anyinabirem, Apoli Ningo, Aboabo, Akyiasehene Akura, Osorase Station, Adekuma, Kroboase, Asidjan and Alartekrom.

2.7 Implementation of Cross Cutting Issues During the year, the District Assembly implemented cross cutting issues such as gender, vulnerability, Climate Change, Local Economic Development and HIV& AIDS. Table 11 gives detailed information on activities carried out as far as cross cutting issues are concerned.

Table 11: Implementation of Cross Cutting Issues No. CROSS CUTTING ACTIVITIES UNDERTAKEN ISSUES

1. HIV&AIDS  One District AIDS Committee Meeting was held as part of the preparation of the World AIDS Day.

 The Heart to Heart Documentary as well as the Lazarus Effect movie was shown in three communities. The purpose of the video shows was to encourage and educate the community members on the impact of stigmatization and to encourage everyone person to know his/her status and also for person living with HIV to stay on treatment.

 Community Conversation Enhancement (CCE)

 During the World AIDS Day celebration, the District AIDS Committee visited the mosque and the Presbyterian Church in Akim Swedru to educate the people on the 90- 90-90 project. Again, the District AIDS Committee organized a football gala and HIV Testing and counseling campaign at Akim Swedre as part of the celebration. In addition, 84 persons (including 7 females) were tested and counselled. All were tested negative.

2. GENDER AND  Health talks on family planning commodity utilization in VULLNERABILIT all the facilities in the district, these were done through Y community information centers, churches, durbars and OPDs. The purpose for the talks is to sell out the various products that are available in the district, how the products work and dispelling all myth surrounding it.  There were various sensitization activities carried out in the district on importance of early reporting to ANC when pregnant, follow up schedules to promote continuity of care, promotion of facility delivery to reduce complication during child birth, newborn care, there were orientation to all midwife at the district on new package for the newborn care.  Seven early childhood development centers were inspected  Three persons living with disability including one male

were identified and registered. 3. CLIMATE  WAPP programme on climate smart agriculture has been CHANGE lunched in the district. Through this programme a Climate Change Committee has been formed to champion climate change issues as well as chart path for ensuring a green economy in the District.

 A bridge and a Culvert were constructed at Adenkyensu and Aperade railways respectively.

4. LOCAL  Over 350 (335 males, 15 females) farmers have been ECONOMIC trained on plantain paring and sucker multiplication DEVELOMENT miniset technique  Trained 178 (105 females, 70 males, 3 youths) farmers on bee keeping.  The Department of Agric has trained 50 farmer groups on effective agro-chemical usage.  12 fish culture farmers have been trained on adequate and effective acqua culture technology.  The department has also trained 25 AEAs on postharvest technologies in cassava and maize production.

a. Implementation of the District Monitoring & Evaluating Plan The Monitoring and Evaluation is a tool that assesses the appropriateness and effectiveness of the Districts Development programmes and projects. Though some adhoc Monitoring and Evaluation exercise were carried out, the activities of the M&E Plan were not followed to the later due to non availability of funds and lack of means of transport.

The challenges to conduct M&E in the District are attributed to the high cost involved, time consuming, late disbursement of funds, and technical complexities of the exercise and of course limited availability of quality data.

2.8 Participatory Monitoring and Evaluation

The PDCU engaged Community Based Organizations, FBOs, Local NGOs and other relevant stakeholders such as heads of decentralized department to review and discuss the implementation of the 2016 Annual Action Plan

The DPCU conducted series of participatory Monitoring and Evaluation exercises where the team met Project Contractors and the beneficiary communities at Project sites to deliberate on observations and recommendations.

CHAPTER THREE

THE WAY FORWARD 3.1 Summary and Conclusion In a general assessment, Programmes and Projects implementation for the period under review has made some positive developmental changes which will enhance the socio economic wellbeing of the people in the area of food security, education, health sanitation, water and private sector development.

The completion of social infrastructure like a toilet facility at Swedru Zongo; a 6-unit classroom block at Osorase railways; and a 12no. Mechanized boreholes across the district as well as programmes like World AIDS Day and Farmers Day Celebrations are major boost in tackling the socio-economic issues in the district. However major issues like the numerous Chieftaincy disputes are major threats to development in the District.

3.2 Recommendation  DISEC and other stakeholders must make a concerted effort to reduce the chieftaincy issues in the district.  It is recommended that both GoG and Donor funds for Programme and Project should be released timely to enable the implementation agencies carry out implementation of all proposed action plans on schedule, since delay in releasing of fund affects the smooth implementation of Programme and Projects.  All uncompleted projects should be completed before new projects are awarded in the 2017.  There is a need to build the capacity of the revenue collectors, in addition, incentive packages should be made available to motivate hard working revenue collectors..  Monitoring of revenue collectors should be spontaneous and frequent in order to seal all leakages

Appendix 1 PLATE 1: WORLD AIDS DAY SOCCER GALA PLATE 2: HIV TESTING AND COUSELING AKIM SWEDRU

PLATE 3: 2016 FARMERS DAY AT AKIM SWEDRU

Prizes to be given to hard working farmers on

PLATE 4: CONST. 6-UNIT CLASSROOM BLOCK AT AGGREYKROM PLATE 5: CONST. 12 UNIT CLASSROOM BLOCK FOR APERADE SHS

PLATE 6: CONST. OF HEADTEACHERS BUNGALOW AT APERADE SHS PLATE 7: CONST. OF ADMINISTRATION BLOCK AT APERADE SHS

PLATE 8: CONST. 12 NO. MECHANISED BOREHOLE PLATE 9: CONST. OF 2 UNIT CLASSROOM FO KG AT ADENKYENSU

PLATE 10: CONST. OF 2 UNIT CLASSROOM FO KG AT APOLI AGBO PLATE 11: CONST. OF 4 UNIT SEMI-DETACTED BUNGALOW AT SWEDRU

PLATE 12 & 13: CONST. OF FENCING FOR ICT CENTER & FIRE OFFICE

PLATE 14: CONST. OF GARAGE AT ACHIASE JUNGLE WARFARE SCH. PLATE 15: CONST. OF 3-UNIT OFFICES AND APPLIANCE BAY FOR GNFS

PLATE 16: CHPS COMPOUND AT OSORASE PLATE 17: CHP COMPOUND

Apppendix 2 EPI PERFORMANCE FROM 2014-2016

Indicator 2014 2015 2016

BCG 3719 3544 5347

PENTA 1 3541 4358 5844

PENTA 2 3435 4305 5731

PENTA 3 3770 4576 6021 MEASLES RUBELLA 1 3339 3882 5319

YELLOW FEVER 3339 3882 4889

MEASLES RUBELLA 2 3300 3728 5216

MEN A 1055

TT2+ 2671 2885 3389

Appendix 3 HTC for 2013-2016

Indicators SEX 2013 2014 2015 2016

# Pretest Counseled M 100 38 98 116

F 184 86 180 224

# Tested M 100 38 98 116

F 184 86 180 224

# Receiving Positive M 5 3 1 6 Test Results F (Reactive in the case of 12 1 7 17 KYS)

# Receiving Posttest M 100 38 98 116 Counseling F 184 86 180 224

Appendix 4

External forces impacting on agriculture performance

External forces Area of occurrence Frequency Impact on agriculture Trends (4) (1) (2) (3) Drought Osorase zone Floods Achiase & Swedru zone Mean lean season Land erosion and Whole district A E A degradation Bush fire Swedru Pest and disease by type Animal epidemic by type Avian Flu (Influenza) Malaria Whole district B E A HIV/Aids Whole district A E A Tsetseflies/Trypanosomiasis Permanent migration and remittance Seasonal migration High input price variation Whole district B E A compared to normal year High commodity price Whole district B E A variation compared to normal year Urbanization Whole district A E A Soil and water pollution, Aduasa.& A F C toxicity Adenkyensu Regional border effect Conflict on land and natural resources Alien herdsmen Illegal logging Whole district A E A Illegal mining Swedru & Achiase A E C zone Stealing of animal Whole district C E C Others (Chieftancy, etc.) Anyinam (Osorase B E C zone), Akotekrom

(1) Indicate town/village concerned (2) Indicate: A = Permanent; B = Seasonal every year; C = Occasional; D = Cycle of 2-3 times every ten years.

Significance of impact on agriculture performance: A = very important with mostly positive impact on agriculture. B = Important with mostly positive impact on agriculture

(1) C = Medium with mostly positive impact on agriculture; D = Minor and occasional with mostly positive impact on agriculture. E = Very important with mostly negative impact on agriculture. F = Important with mostly negative impact on agriculture; G: minor with mostly negative impact on agriculture; H. No impact (2) A = Increase; B = Decrease; C=Stable.