GLYNN COUNTY RECREATION & PARKS DEPARTMENT 323 Old Jesup Road; Brunswick, Georgia 31520 (912) 554 – 7780 / Fax: (912) 267 – 5744

WEATHER HOTLINE: (912) 554-7781 www.glynncounty.org/recreation

Our Mission: To provide quality, year round recreational activities, facilities, and services that are safe, fun, and enhance the quality of life for all.

MEMORANDUM

TO: Board of Commissioners

VIA: Finance Committee

FROM: Lisa Gurganus, CPRE, CPO, Recreation and Parks Manager

DATE: November 27, 2018

RE: Request to increase Recreation and Parks FY2019 expenditure budget due to Hurricane Irma damages

STATEMENT OF THE ISSUE: Hurricane Irma hit Glynn County on September 11, 2017. As a result of the storm, two tennis courts (courts 5 & 6) and the fence surrounding the courts at Epworth Park received extensive damage from fallen trees and heavy wind. Removal of the trees that fell onto the courts took several months, as contractors were overburdened with the huge task of clearing roadways, neighborhoods, and other highly active areas of the County. Once these trees were removed, staff assessed the damage to the courts and notified County officials so this could be included in the scope of work report to FEMA. Staff developed specifications and obtained quotes to repair the damage. The lowest qualified bidder was Talbot Tennis with a quote of $8,000 to complete the repairs.

This information was submitted to the Finance Department. Staff received notification in August 2018 that we could move forward with the repairs. A purchase order to Talbot Tennis was issued in early September. The work was scheduled and completed in mid-September 2018.

Reimbursement has been requested from FEMA.

ALTERNATIVES: A. Approve increasing the Recreation and Park FY2019 expenditure budget by $8,000 with funding to be provided by the revenue stabilization fund – committed fund balance. B. Suggest other alternatives.

RECOMMENDATION: Alternative 1

FUNDING SOURCE: Revenue Stabilization Fund – Committed Fund Balance

RECOMMENDED MOTION FOR FINANCE COMMITTEE: I move to recommend the Board of Commissioners approve increasing the Recreation and Parks FY2019 expenditure budget by $8,000 with funding to be provided by the revenue stabilization fund – committed fund balance.

RECOMMENDED MOTION FOR THE BOARD OF COMMISSIONERS: I move to approve increasing the Recreation and Parks FY2019 expenditure budget by $8,000 with funding to be provided by the revenue stabilization fund – committed fund balance.

QUOTE SUMMARY FORM Department: Recreation Requisition No.: R014455 Date: 03/19/2018 Program /Object No.: Multiple Invoices: Vendors YES NO (If vendors are NOT set up in system, provide: complete firm name, mailing address 100.6140.6102.54375. where invoices go, phone, fax, e-mail, and their Federal ID # & whether Incorporated or IRMA not). ITEM Talbot Tennis Court Surfaces Ace Surfaces of MATERIAL of Georgia of Florida Florida SERVICE The following specifications are for Alternate Bid (#1). The contractor shall $8,000.00 $8,100.00 $16,000 - $18,000 perform the above specifications (listed in packet) and add the following: After all repair work has been done as specified above, the contractor shall apply two coats of approved court surface paint material across the entire battery of two courts (#5&6) matching existing colors and using the same specifications to paint both courts, as outlined in packet

TOTALS: $8,000.00 $8,100.00 $16,000-$18,000

PERSON QUOTING Mike McGrath Steve Duke Kyle Smallwood

PHONE NUMBER (404) 787-0314 (800) 331-1723 (407) 865-6279

Quote Summary Form- Epworth Tennis Courts 5 & 6 083118 REMARKS (Attach any written quotes received) Recommend Talbot Tennis of Georiga with the successful quote.

Quote Summary Form- Epworth Tennis Courts 5 & 6 083118 Resurfacing Court Construction Reconstruction Basketball Goals Fencing Tennis Court Accessories

4225 JVL Industrial Blvd, Suite 504 Marietta, GA 30066 Office 770.552.5200 Fax 770.924.6338 www.TalbotTennis.com

FULL REPAIR OF DOUBLE TENNIS COURTS Epworth Tennis Center

Scope of Work: The scope of work is to repair the damaged double tennis court to its original condition following the hurricane last fall. All the damaged areas (craters) will be cleaned out, filled in with an acrylic patch binder, scraped and sanded, and a coat of primer and two coats of colors will be applied over courts to get back to original standards.

RESURFACING SYSTEM PROCESS:

Choice of Colors: ______interior + ______exterior of court.

http://americas.sti-sports.com/sti/americas_site/en/product/laykold_tennis.html - Click here for interactive color chart

All products manufactured by Laykold, and performed in compliance with the American Sports Builders Association tennis court specifications. • Remove net and net posts and set aside during the resurfacing process. • To assure surface adhesion, Pressure Wash court surface, removing stain, mildew & all loose surface material. • Clean all debris and loose materials from craters caused by tree damage on the asphalt of the tennis court. Apply acrylic patch binder into craters and allow it to harden. Smooth over areas so that asphalt has no ridges or inconsistencies. • Using Laykold patching mix, level to the extent possible all birdbaths on tennis court. (Standing water will be lessened 40-70% depending upon available surface drainage) • Apply acrylic resurfacer over entire tennis court. • Apply two applications of fortified Acrylic Colorcoat over entire court. • Paint tennis court lines with two coats of Laykold textured latex line paint. • Reinstall existing tennis nets and (newly painted) tennis net posts.

Contract valid for 90 days 4/16/2018

We accept Master Card, Visa and American Express Cards Resurfacing Court Construction Reconstruction Basketball Goals Fencing Tennis Court Accessories

4225 JVL Industrial Blvd, Suite 504 Marietta, GA 30066 Office 770.552.5200 Fax 770.924.6338 www.TalbotTennis.com

WHY TALBOT TENNIS: • Talbot Tennis utilizes Advanced Polymer’s Laykold acrylic paint, which is ISO9001 certified and is the official surface of the Sony Ericsson Open in Key Biscayne Florida (also known as the 5th Major). • Unlike other companies, we do not charge a premium for the US open “Blue” acrylic paint. • Talbot Tennis offers a three year warranty against the re-occurrence of cracks with Riteway Crack Repair (additional cost). http://www.ritewaytennis.com/riteway.aspx • Talbot Tennis always applies an acrylic resurfacer (similar to a paint primer) to each resurfaced tennis court. We never use “asphalt emulsions” which is a much cheaper and inferior product.

COST: $8,000: PAYABLE: $1,500.00 deposit, remainder payable upon completion. Any balance over 30 days will have a 1.5% service charge applied per month on the outstanding balance, which is 18% annualized.

WARRANTY: The Laykold fortified system is guaranteed for a period of one year against: premature wear, discoloration, and defects in materials and workmanship. Talbot Tennis does not warranty cracks as they will reappear again despite resurfacing of the court. Talbot Tennis utilizes the highest quality crack filling techniques but cracks may reappear after freezing temperatures, an abundance of moisture, etc. As such, no warranty can be made against their reoccurrence unless Riteway Crack Repair system is used.

Unit Prices:

Unit of Measure Qty Unit of Measure Price Extended Price Repair Damaged Craters 27 Craters $60 $1,620 Apply Primer (70 Gallons) 1440 Yards $1.25 $1,800 2 coats of paint (140 Gallons) 1440 Yards $2.50 $3,600 Stripe Courts 2 Courts $300 $600 Mobilzation and Clean Up $380

Acceptance of Contract:

______Glynn County Association Rep. Talbot Tennis

______Date of Acceptance Date of Acceptance

Contract valid for 90 days 4/16/2018

We accept Master Card, Visa and American Express Cards