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Community Development End of Month Report – February 2012

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Community Development End of Month Report – February 2012 Community Development End of Month Report – February 2012 Monthly Performance Information Regional Community Development – Overarching Summary Community Development – Overall Financial Performance Community Development - Overall $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun -$500,000 2009/10 Actuals 2010/11 Actuals 2011/12 Actuals 2011/12 Budget YTD Original Revised Revised YTD YTD Service Budget Budget Budgets Actuals Variance Grand Total 882,595 1,030,572 615,518 361,879 253,639 Total 090 . Community Development 449,729 444,485 256,534 178,002 78,532 Total 110 . Youth 149,921 208,976 116,962 93,029 23,933 Total 350 . Community Support 282,945 377,111 242,022 90,848 151,174 DOCS-#4980325-v2-Community_Development_EOM_Report_-_February Page 1 of 38 Overarching statements Overall the Community Development Section of the Branch is performing well and running a diverse range of programs and projects for the community. o Programming needs to be looked and funds allocated for: o Older persons o Disability o Volunteer management o ATSI o Community Support o Wages for the CDO – youth position was rectified during BR2 o The Millmerran Community Centre was painted during February o Tai Chi Workshops (Pittsworth, Highfields and Cambooya) were held during February, 680 in total people attended these five week workshops. o Planning is underway to engage a consultant to prepare an approximately 20 year maintenance program for all of the community housing. o Darren Tomlinson / Acting Community Support Officer from Department of Communities conducted the Service Assessment Tool for CSA Service Agreement on Wednesday 15th February 2012 for the Millmerran Community Centre. o Toowoomba Regional Council in partnership with the PGA Tour hosted two golf clinics aimed towards introducing young people in the outer Toowoomba region to the sport of golf o The Community Support Grant Assessment Program Panel met in February and recommended to Council that 49 applications be funded for a total of $94,096. o Continuing to create and support Local Emergency Coordination Subgroups (LECS) - In response to community mapping consultations All comments throughout the report in this colour are from Darryl Bates. Regional Community Development Community Development (Admin) Financial Performance Community Development - Administration $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun 2009/10 Actuals 2010/11 Actuals 2011/12 Actuals 2011/12 Budget DOCS-#4980325-v2-Community_Development_EOM_Report_-_February Page 2 of 38 YTD Original Revised Revised YTD YTD Object Budget Budget Budgets Actuals Variance Grand Total 231,800 187,016 142,373 149,885 -7,512 7111. Full Time Staff 85,811 67,495 53,300 56,408 -3,108 7115. Overtime 0 0 0 63 -63 7118. Allowances 0 0 0 347 -347 7119. Overhead Allocation 32,860 35,929 23,774 25,838 -2,064 7231. Pipes, Fittings & Attachments 0 0 0 20 -20 7232. Brush, Paint, Sealers & Adhesv 0 0 0 100 -100 7239. Construction Materials - Other 0 0 0 764 -764 7259. Miscellaneous Equipment 922 922 616 0 616 7261. Petty Cash Materials Purchases 277 277 184 0 184 7263. Promotional Material 461 461 304 95 209 7269. Materials - Other 4,841 4,841 3,224 2,035 1,189 7282. Clothing Uniforms 738 738 496 0 496 7321. Printing 1,890 1,890 1,256 3,120 -1,864 7322. Books & Publications 46 46 32 11 21 7323. Stationery 374 374 248 1,214 -966 7326. Office Supplies & Devices 710 710 472 0 472 7329. Office Expenses - Other 2,683 2,683 1,784 11 1,773 7419. Contract Services - Other 9,312 9,312 6,208 7,256 -1,048 7423. Services - Catering 1,660 1,660 1,104 1,108 -4 7424. Services - Consultants 6,454 6,454 4,304 0 4,304 7429. Services - Other Professional 7,394 7,394 4,928 4,940 -12 7441. Subscriptions & Memberships 0 0 0 237 -237 7442. Advertising 19,085 0 6,358 8,157 -1,799 7451. Electricity Charges 741 741 496 102 394 7453. Phones, Faxes & Private Lines 6,177 6,177 4,112 9,757 -5,645 7454. Telephone Services 2,305 2,305 1,536 509 1,027 7456. Postage 277 277 184 777 -593 7463. Hire - External Plant 92 92 64 64 0 7469. Equipment Hire - Other 277 277 184 0 184 7502. Reference Materials 231 231 152 0 152 7832. Training & Conferences 3,000 3,000 2,000 2,454 -454 7834. Meals 0 0 0 15 -15 7842. Meeting Supplies 784 784 520 0 520 7865. Reimbursement Costs 0 0 0 863 -863 7867. Prizes 231 231 152 750 -598 7869. Miscellaneous Expenses 13,092 3,009 5,366 3,202 2,164 8631. Plant Direct Charge 19,446 19,446 12,960 14,343 -1,383 8632. Plant Rate per Hour 9,629 9,260 6,055 5,326 729 Areas to note: o Meeting with Peter Daley to rectify the situation of use of object code and regional job numbers by the CLO’s was held in February. Funds have been journaled to the right area during BR2. o Toowoomba office on track with expenditure / income but still need to follow-up with CLO’s to fix up anomalies within the regional budget (e-mail to Drew Gatfield 5/3/12). Issues include, journaling actuals back to right area, overhead allocation and wages in the wrong area. DOCS-#4980325-v2-Community_Development_EOM_Report_-_February Page 3 of 38 Project Scope & Evaluation – Approved Programs PSE Program Progress in accordance with Program Delivery Title Approval Duration Approved Schedule PGA Movie Nights Yes 1 week Completed Monster Art Project Yes 1 month In progress Regional Dance Parties YES 1 month Planning underway Older Persons Tai Chi Workshops Yes 5 weeks Completed o Waiting on: o Regional Youth Carnival Float Project Projects Regional Access and Community Safety Advisory Committee o The Advisory committee met on the 1st February 2012. Issues discussed at Committee Meeting included; Disability Access to Easterfest Update on Job Skills Formation Strategy and Community Recovery Community Support Funding The Community Support Grant Assessment Program Panel was convened in accordance with the Community Support Grant Program Guidelines to specifically assess these fifty-three applications. The Panel met on 16 February 2012. The Panel consisted of: Councillor Cahill Portfolio Leader Councillor Glasheen Nominated Councillor Darryl Bates Delegate for Manager Peter Daley Community Liaison Officer - Regional Representative Elizabeth Jones Branch Officer Geoff Holmes Community Representative. Each application was considered against the Community Support Fund program guidelines. The Panel considered that forty-nine (49) applications were consistent with the policy guidelines and is recommending them for approval. The panel considered that four (4) applications were not consistent with the policy guidelines and is not recommending them for approval. Application Summary Total number of applications received 53 Applications recommended 49 Applications not recommended 4 Financial Summary Proposed funding for Community Support Grant Program (2011/2012) $264,962 Less previously funded applications (carryover and August round) $ 75,683 Balance available for the February 2012 funding round $189,279 Total cost to Council in approving the forty-nine applications in the February $94,096 2012 funding round Less Pittsworth Chaplaincy Contribution $9,000 Quinalow / Goombungee Pool Contribution $8,000 Police Vehicle replacement (pending Council) $7,500 This will leave around $70,000 in Community Support budget DOCS-#4980325-v2-Community_Development_EOM_Report_-_February Page 4 of 38 Workplace Health & Safety (including Toolbox Talks) o Toolbox Talks were completed online via Skillport. o Reportable Incidents - Nil Staffing: Training & Accreditation – Items identified in APPR o Activities Undertaken to achieve Professional Development: . As Identified in APPR No Training was conducted this month. Not identified in APPR Leave Balances (staff member and team) (as at 23/11/11) Rec Leave Sick Leave Annual Leave (Hours) (Days) (Weeks) Darryl Bates 5.73 141.83 4.72 Roberto Garcia 11.20 13.03 3.08 Jenny Commens 13.35 198.66 5.53 Elizabeth Jones 25.00 40.19 5.85 Natasha Ballinger 22.16 5.42 3.26 Rebecca Schroder 26.08 4.61 1.23 Darren Brunne 11.75 1.44 .38 Rebecca Schroder - is at the time of writing this report back under the 25 hour threshold. Customer requests (Pathway) – By actioning Officer Days Request Actioning Officer Open Number BATESD - Darryl Bates 51 299436 BATESD – Darryl Bates 95 296354 BATESD - Darryl Bates 62 303042 BATESD - Darryl Bates 29 311753 299436 - Request for replacement of Community Policing Vehicle, report going to Council in March 296354 - Application for community recovery funding – application has been noted and will be included in next round of application evaluations. 303042 – This is a complaint about the receipting process for an Environmental Grant – with Water Demand for an answer 311753 – Grant inquiry – with Kate Middleton for answer to grant question Environmental Issues / Pressures / Work Demands / Time Commitment Priorities o Finalise Community Support Grant flowchart o Reports to be completed during March o Core Community Support Continuous Improvement o Skills sessions have been introduced for the Community Development Team – to date skills session have been carried out for; o Pathway and raising o Processing purchased orders o Document management training DOCS-#4980325-v2-Community_Development_EOM_Report_-_February Page 5 of 38 Aboriginal & Torres Strait Islander People Financial Performance Community Development - ATSI $20,000 $15,000 $10,000 $5,000 $0 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun -$5,000 2010/11 Actuals 2011/12 Actuals 2011/12 Budget YTD Original Revised Revised YTD YTD Object Budget Budget Budgets Actuals Variance Grand Total 26,046 7,230 4,816 7,957 -3,141 6229.
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