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Assessment Form Local Government Performance Assessment Moyo District (Vote Code: 539) Assessment Scores Crosscutting Minimum Conditions 40% Education Minimum Conditions 70% Health Minimum Conditions 65% Water & Environment Minimum Conditions 75% Micro-scale Irrigation Minimum Conditions 0% Crosscutting Performance Measures 44% Educational Performance Measures 57% Health Performance Measures 45% Water & Environment Performance Measures 51% Micro-scale Irrigation Performance Measures 6% 539 Crosscutting Performance Moyo Measures 2020 District Summary of No. Definition of compliance Compliance justification Score requirements Local Government Service Delivery Results 1 4 Service Delivery • Evidence that infrastructure The infrastructure completed by DDEG funding are Outcomes of DDEG projects implemented using functional: investments DDEG funding are functional and utilized as per the purpose The wall fence at Moyo general hospital, completed Maximum 4 points on of the project(s): at the cost of 31,000,000 is functional this performance measure • If so: Score 4 or else 0 Two class room block at Gwere P.7 school, completed at the cost 0f 25628,750, is being used Five stance VIP drainable latrine at Kongolo P.7 School, completed at the cost of 23,792,500, is being used 2 This assessment has not been carried out. 0 Service Delivery a. If the average score in the Performance overall LLG performance assessment increased from Maximum 6 points on previous assessment : this performance measure o by more than 10%: Score 3 o 5-10% increase: Score 2 o Below 5 % Score 0 2 3 Service Delivery b. Evidence that the DDEG All the projects were completed as reflected in the Performance funded investment projects performance contract. implemented in the previous Maximum 6 points on FY were completed as per Therefore the percentage of planed against this performance performance contract (with performance =132,000,000/ 132,000,000x100= measure AWP) by end of the FY. 100% as shown below. • If 100% the projects were Total budget =132,000,000 completed : Score 3 Actual expenditure= 132,000,000 • If 80-99%: Score 2 The District Planner presented a schedule of DDEG • If below 80%: 0 projects, approved by the DCAO on the 25/7/2020 for review during the assessment. These projects are: Health; Budget =31,200,000 for Completion of wall fence for Moyo general hospital page 52 of the AWP Education: Budget =101,000,000 for construction of 3 sets of 5 stance VIP latrines at 75,000,000 and completion of 2 class room blocks at Gwere P.7 school. In the performance report, Health is on page 63 and Education on page 69 3 2 Investment a. If the LG budgeted and spent The guidelines require that the grant should be used Performance all the DDEG for the previous for social infrastructures like schools, Health FY on eligible facilities, water and education Maximum 4 points on projects/activities as per the this performance DDEG grant, budget, and All the expenditures budgeted for DDEG projects measure implementation guidelines: (132,200,000) were spent on eligible projects as indicated below: Score 2 or else score 0. 1) There were 4 projects budgeted for under education amounting to =101.000,000 page 62 of the Annual work plan and on page 69 of the performance report and 62 of the annual work plan. The projects were the construction of 4 stance latrines at Lokwa P.7 school, Kongolo P.7 school, Dilokata P.7 school and completion of 2 class room block at Gwere P.7 school. 2) There was one project for Health amounting to 31,200,000, the construct wall fence for Moyo General Hospital on page 52 of annual work plan and on page 63 of the annual performance report. 3 2 Investment b. If the variations in the Information available in the procurement plan Performance contract price for sample of indicated that in the previous FY 2019/2020 the DDEG funded infrastructure district had 20 DDEG funded projects. The assessor Maximum 4 points on investments for the previous sampled three, two under education and one in this performance FY are within +/-20% of the LG dufile subcounty. The variations in the contract price measure Engineers estimates, were calculated as indicated below; score 2 or else score 0 Construction of 5 stance VIP latrine at Lokwa P/S which was estimated at 20,000,000= and the contract price was 22,792,500=. Price variation =contract price (CP) minus the estimate value (EV) divided by the estimate value (EV) = (CP-EV)/EVx100% = (22,792,500- 20,000,000)/20,000,000x100% = 13.96% The second project under education was completion of two classroom block at Gwere P/S which was estimated at 25,000,000= and the contract price was 25,628,750= Price variation =contract price (CP) minus the estimate value (EV) divided by the estimate value (EV) = (CP-EV)/EVx100% = (25,628,750- 25,000,000)/25,000,000x100% = 2.52% The third sampled project was the construction of animal holding ground in Dufile sub county which was estimated at 3,500,000= and the contract price was 3,500,000= Price variation =contract price (CP) minus the estimate value (EV) divided by the estimate value (EV) = (CP-EV)/EVx100% = (3500000- 3500000)/3500000x100% = 0% All the three sampled projects had a variation which was within the required standard of ±20%. The estimates used were from the procurement plan while the contract prices were picked from the individual project agreement. Performance Reporting and Performance Improvement 4 0 Accuracy of reported a. Evidence that information on There was variation on the posts of the LLGs filled information the positions filled in LLGs as as per the District staff list and the sampled LLGs per minimum staffing standards e.g. Metu Sub county; filled as per the structure were Maximum 4 points on is accurate, 14, the actual at the station were 13 (one Parish this Performance Chief had been transferred without a replacement). Measure score 2 or else score 0 Moyo Sub county staffing list had 12 officials and at the station were also 12 and Moyo Town council filled posts were 18 and actual at the station were 17 (Ref Moyo Staff list dated 2020. 4 2 Accuracy of reported b. Evidence that infrastructure The 3 sampled projects as per the reviewed below information constructed using the DDEG is confirmed that the projects were completed 100% in place as per reports and provided below: Maximum 4 points on produced by the LG: this Performance A review of the report on the schedule of DDEG Measure • If 100 % in place: Score 2, projects prepared by the District planner dated else score 0. 25/7/2020 and approved by the DCAO, the following projects have been completed as per plan. Note: if there are no reports produced to review: Score 0 1) Under health in the annual work plan page 52, a budget allocation for constructing a wall fence at Moyo general Hospital was provided. The performance contract page 17 and page 63 of the performance report all prove that the project was completed as per plan. 2) Completion of 2 class room block at Gwere P.7 school at 26,000,000 was provided for in the budget on page 62 of the budget. The performance contract page20 and performance report page 69, proved that the projects were completed as per plan. 3) Under education, 1 projects was provided for in the budget on page 62 of the approved budget, construction of 5 stance VIP latrine at Lokwa P.7 school and the performance contract page 20 and performance report page 69, showed that the project was completed as planned. 5 Not applicable this financial year. 0 Reporting and a. Evidence that the LG Performance conducted a credible Improvement assessment of LLGs as verified during the National Local Maximum 8 points on Government Performance this Performance Assessment Exercise; Measure If there is no difference in the assessment results of the LG and national assessment in all LLGs score 4 or else 0 5 Not applicable this financial year. 0 Reporting and b. The District/ Municipality has Performance developed performance Improvement improvement plans for at least 30% of the lowest performing Maximum 8 points on LLGs for the current FY, based this Performance on the previous assessment Measure results. Score: 2 or else score 0 5 To be applicable when the system of LLG has been 0 Reporting and c. The District/ Municipality has developed. Performance implemented the PIP for the 30 Improvement % lowest performing LLGs in the previous FY: Maximum 8 points on this Performance Score 2 or else score 0 Measure Human Resource Management and Development 6 The district consolidated and submitted the staffing 2 Budgeting for and a. Evidence that the LG has requirements for the coming financial year to the actual recruitment and consolidated and submitted the MoPs as per letter dated 25 September 2020 deployment of staff staffing requirements for the acknowledged on 30th September 2020. coming FY to the MoPS by Maximum 2 points on September 30th, with copy to this Performance the respective MDAs and Measure MoFPED. Score 2 or else score 0 7 There was no evidence that district conducted a 0 Performance a. Evidence that the tracking and analysis of staff attendance as guided management District/Municipality has by Ministry of Public Service. conducted a tracking and Maximum 5 points on analysis of staff attendance (as this Performance guided by Ministry of Public Measure Service CSI): Score 2 or else score 0 7 The district had carried out performance assessment 0 Performance i. Evidence that the LG has for some heads of department. Those that were not management conducted an appraisal with appraised at the time of assessment included the the following features: Ag.
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