Local Government Performance Assessment
Moyo District
(Vote Code: 539)
Assessment Scores
Accountability Requirements %
Crosscutting Performance Measures 63%
Educational Performance Measures 72%
Health Performance Measures 59%
Water & Environment Performance Measures 64% 539 Accountability Requirements 2019 Moyo District
No. Summary of requirements Definition of compliance Compliance justification Compliant? Annual performance contract 1 Yes LG has submitted an annual performance • From MoFPED’s The LG made an online contract of the forthcoming year by June inventory/schedule of LG submission of the annual 30 on the basis of the PFMAA and LG submissions of performance contract to Budget guidelines for the coming performance contracts, MoFPED in time according to financial year. check dates of submission the revised submission deadline and issuance of receipts of 31st August, 2019 i.e on 25th and: July 2019.
o If LG submitted before or by due date, then state ‘compliant’
o If LG had not submitted or submitted later than the due date, state ‘non- compliant’
• From the Uganda budget website: www.budget.go.ug, check and compare recorded date therein with date of LG submission to confirm.
Supporting Documents for the Budget required as per the PFMA are submitted and available 2 Yes LG has submitted a Budget that includes • From MoFPED’s The LG is compliant since it a Procurement Plan for the forthcoming inventory of LG budget submitted a budget which FY by 30th June (LG PPDA Regulations, submissions, check included a procurement plan for 2006). whether: the forthcoming FY at date within the revised deadline of 31st o The LG budget is August, 2019 i.e 25th July, accompanied by a 2019. Procurement Plan or not. If a LG submission includes a Procurement Plan, the LG is compliant; otherwise it is not compliant.
Reporting: submission of annual and quarterly budget performance reports 3 Yes LG has submitted the annual From MoFPED’s official The LG made an online performance report for the previous FY record/inventory of LG submission of the annual on or before 31st July (as per LG Budget submission of annual performance report for the Preparation Guidelines for coming FY; performance report previous FY2018/2019 to PFMA Act, 2015) submitted to MoFPED, MoFPED in time according to check the date MoFPED the revised submission deadline received the annual of 31st August, 2019. i.e on 23rd performance report: August 2019. • If LG submitted report to MoFPED in time, then it is compliant • If LG submitted late or did not submit, then it is not compliant
4 Yes LG has submitted the quarterly budget From MoFPED’s official The quarterly performance performance report for all the four record/ inventory of LG reports during FY 2018/2019 quarters of the previous FY by end of the submission of quarterly were submitted as follows: FY; PFMA Act, 2015). reports submitted to MoFPED, check the date 1st Quarter submitted on 31st MoFPED received the October 2018 quarterly performance 2nd Quarter submitted on 25th reports: January 2019 • If LG submitted all four 3rd Quarter submission on 23rd reports to MoFPED of the May 2019 previous FY by July 31, then it is compliant (timely 4th Quarter submission on 23rd submission of each August 2019 quarterly report, is not an accountability requirement, LG is compliant according to the but by end of the FY, all revised submission deadline of quarterly reports should be 31st August, 2019. available).
• If LG submitted late or did not submit at all, then it is not compliant.
Audit 5 No The LG has provided information to the From MoFPED’s A submission Ref. No. PS/ST on the status of implementation of Inventory/record of LG CR/MOY/D/212/4, dated Internal Auditor General and the Auditor submissions of statements 29/03/2019 was made by the LG General’s findings for the previous entitled “Actions to Head of Internal Audit to the financial year by end of February (PFMA Address Internal Auditor Internal Auditor General by email s. 11 2g). This statement includes actions General’s findings”, on 27/03/2019 and physically on against all find- ings where the Internal 05/04/2019. The email was seen Audi- tor and the Auditor General Check: and verified. The IAG responded recommended the Accounting Officer to to this submission in a • If LG submitted a take action in lines with applicable laws. correspondence Ref. ‘Response’ (and provide IIA50/260/01. details), then it is compliant The submission contained actions taken on 80 internal • If LG did not submit a’ audit recommendations made in response’, then it is non- the 4 quarters of FY 2018/19, compliant detailed as follows: • If there is a response for Quarter No of Findings all –LG is compliant No. Responded Not • If there are partial or not Responded all issues responded to – Quarter 1 21 LG is not compliant. 08 13
Quarter 2 22 10 12
Quarter 3 15 04 11
Quarter 4 22 07 15
TOTAL 80 29 51
The submission was made past the February end deadline.
6 Yes The audit opinion of LG Financial Moyo DLG had an unqualified Statement (issued in January) is not audit opinion as per the Auditor adverse or disclaimer. General's report for its FY 2018/19 financial report. The DLG was compliant.
539 Crosscutting Moyo Performance District Measures 2019
Summary of No. Definition of compliance Compliance justification Score requirements Planning, budgeting and execution 1 0 All new Evidence that a district/ The Physical Planning Committee is constituted, 13 infrastructure municipality has: members were appointed as per the list of appointees on projects in: (i) a the appointment letters dated 27th August 2018 with municipality / (ii) • A functional Physical reference CR/MOY/1204. in a district are Planning Committee in place approved by the that considers new Inclusive of the members were; respective investments on time: score 1. • Deputy Chief administrative officer as Chairperson Physical Planning Committees and • Physical planner as Secretary are consistent with the approved • District Engineer, Physical Plans • District education officer , Maximum 4 points for this • District agricultural officer, performance • District water engineer, measure. • District community development officer,
• District Health officer,
• District Environment officer,
• Ag. District natural resources officer,
• Physical planner in private practice
• District surveyor
• Assistant Town clerk.
In the absence of building plan register, it was hard to establish whether the PPC considers investments or new developments’ applications in time. 1 0 All new • Evidence that district/ MLG The LG had not submitted minutes of the DPPC to the infrastructure has submitted at least 4 sets MoLHUD. projects in: (i) a of minutes of Physical municipality / (ii) Planning Committee to the in a district are MoLHUD score 1. approved by the respective Physical Planning Committees and are consistent with the approved Physical Plans
Maximum 4 points for this performance measure.
1 0 All new • All infrastructure investments There is no Moyo District physical development plan in infrastructure are consistent with the place to guide infrastructure investments in urban and rural projects in: (i) a approved Physical areas. municipality / (ii) Development Plan: score 1 or in a district are else 0 approved by the respective Physical Planning Committees and are consistent with the approved Physical Plans
Maximum 4 points for this performance measure.
1 0 All new • Action area plan prepared There was no action area plan to guide infrastructure infrastructure for the previous FY: score 1 or investments for all growth centres. projects in: (i) a else 0 municipality / (ii) in a district are approved by the respective Physical Planning Committees and are consistent with the approved Physical Plans
Maximum 4 points for this performance measure. 2 2 The prioritized • Evidence that priorities in Priorities in the AWP for the FY 2019/2020 were derived investment AWP for the current FY are from the budget conference that was held on 30th October activities in the based on the outcomes of 2018, for example;, approved AWP budget conferences: score 2. for the current FY • Completion of Eria staff house. Page 72 AWP, Page 27 are derived from budget conference report. the approved five- • Completion of 2 classroom block at Gwere P/School. year Page 61 AWP, Page 27 budget conference report. development • Construction of 2 blocks of 5 Stance each VIP at Lokwa plan, are based P/S. Page 62 AWP, Page 27 budget conference report. on discussions in annual reviews • Construction of 2 blocks of 5 stances each VlP Latrine at and Kongolo. Page 62 AWP, Page 27 budget conference report. budget conferences and • Completion of staff house at Legu P/s. Page 62 AWP, Page 27 budget conference report. have project profiles
Maximum 5 points on this performance measure.
2 1 The prioritized • Evidence that the capital The capital investments in the approved AWP for the investment investments in the approved current FY 2019/2020 were derived from the five-year activities in the Annual work plan for the development plan, For example; approved AWP current for the current FY • Staff house construction and rehabilitation. Page 53 are derived from FY are derived from the AWP, page149 DDP. the approved five- approved five-year • Maternity ward construction and rehabilitation. Page54 of year development plan. If differences appear, a AWP and page 145 of DDP. development justification has to be provided • 2 classroom construction and rehabilitation at Gwere Ps. plan, are based and evidence provided that it Page 61 AWP, page 152 DDP. on discussions in was annual reviews • Latrine construction and rehabilitation 5 stance at Moyo, approved by the Council. and lokwa,dilokota S/C page Score 1. budget 62 AWP, page 152 DDP. conferences and • Teachers house construction and rehabilitation at Legu have project and Dufile P/s. profiles Page 63 of AWP, and page 153 of DDP. Maximum 5 points on this • Secondary school construction and rehabilitation at performance Dufile Seed SS. measure. 66 AWP, page 154 DDP.
. 2 0 The prioritized • Project profiles have been LG had project profiles that were developed during the investment developed and discussed by process of formulating the 5 year DDP. However, there activities in the TPC for all investments in the were no refined project profiles for investment projects in approved AWP the AWP FY2018/19. for the current FY AWP as per LG Planning are derived from guideline: score 2. the approved five- year
development plan, are based on discussions in annual reviews and
budget conferences and
have project profiles
Maximum 5 points on this performance measure.
3 1 Annual statistical • Annual statistical abstract, Annual statistical abstract with gender disaggregated data abstract with gender- disaggregated was compiled and was discussed by the TPC meeting on developed and data has been compiled and 13th May 2019 under Min No applied presented to the TPC to 067/MOYO/DTPC/2018/2019. support budget allocation and Maximum 1 point decision-making- maximum on this score 1. performance measure 4 2 Investment • Evidence that all With reference to the annual performance report FY activities in the infrastructure projects 2018/19, the LG implemented Infrastructure projects in FY previous FY were implemented by the LG in the 2018-2019 were derived from the AWP and budget for FY implemented as previous FY were derived 2018/19 per AWP. from the annual work plan and budget approved by the LG A sample of these projects include; Maximum 6 points Council: score 2 on this • Construction and rehabilitation of staff house Eria HCIII. performance Appears on page 72 of AWP and page 32, 33 of the measure. approved budget. • Construction and rehabilitation of 5 stance VIP Latrine in Dilokata Ps. Appear on page 77 of AWP and page 43 of the approved budget.
• Construction and rehabilitation of teachers house at Legu PS. Appear on page 77 of AWP and page 44 of the approved budget.
• Construction of 4 stance latrine at centenary ground. Appears on page 91 of AWP and page 56 of the approved budget.
• Six Deep bore holes drilled and 5 rehabilitated in 6 S/Cs.Appears on page 92, 93 of AWP and page 56 of the approved budget.
4 4 Investment • Evidence that the investment During the FY 2018/19 the LG implemented investment activities in the projects implemented in the projects were all complete by the time of assessment previous FY were previous FY were completed according to the investment inventory. i.e.Construction and implemented as as per work plan by end for rehabilitation of staff house Eria HCIII. -Complete per AWP. FY. • Construction and rehabilitation of 5 stance VIP Latrine in Maximum 6 points o 100%: score 4 Dilokata Ps. - Complete on this performance o 80-99%: score 2 • Construction and rehabilitation of teachers house at Legu measure. PS. - Complete o Below 80%: 0 • Construction of 4 stance latrine at centenary ground. - Complete
• Six Deep bore holes drilled and 5 rehabilitated in 6 S/Cs. - Complete 5 The LG has 2 executed the • Evidence that all investment The implemented projects for the FY 2018/19 were budget for projects in the previous FY completed within approved budget, i.e Max. 15% plus or construction of were completed within minus of original budget as seen below; investment approved budget – Max. 15% 1) Construction and rehabilitation of staff house Eria. projects and O&M plus or minus of original Budget was UGX 155,000,000 and actual expenditure was for all major budget: score 2 UGX 155,000,000 at 100% budget performance. infrastructure projects during 2) Construction and rehabilitation of 5 stance VIP Latrine. the previous FY Budget was UGX 87,717,000 and actual expenditure was UGX 87,717,000 at 100% budget performance. Maximum 4 points on this 3 )Construction and rehabilitation of teachers house at Performance Legu P/S. Budget was UGX 123,156,000 and actual Measure. expenditure was 123,156,000 at 100% budget performance.
4) Construction of public toilets in RGCs. Budget was UGX 16,000,000 and actual expenditure was UGX 16,000,000 at 100% budget performance .
5) Construction and rehabilitation of seed secondary school. Budget was UGX 380,000,000 and actual expenditure was UGX 431,099,000 at 113% budget performance.
5 The LG has 0 executed the • Evidence that the LG has budget for budgeted and spent at least Whereas the LG budgeted and spent on O&M for some construction of 80% of the O&M budget for infrastructural projects in the previous FY 2018/2019 as investment infrastructure in the previous seen from the annual performance report FY 2018/2019, projects and O&M FY: score 2 the LG had not compiled and costed a list of projects and for all major assets reviewed and in need of maintenance. infrastructure Implemented Projects under O&M budget include; projects during the previous FY 1) Construction and rehabilitation of staff house at HCIII. Budget was UGX 155,000,000 and spent UGX Maximum 4 points 155,000,000 at 100% on this Performance 2) Construction and rehabilitation of seed secondary Measure. school. Budget was UGX 380,000,000 ,spent UGX 432,099,000 at 113%
3) Construction and rehabilitation of 5 stance VIP. Budget was UGX 87,717,000 and spent UGX 87,717,000 at 100%
4) Construction and rehabilitation of teachers house. Budget was UGX 123,156,000 and spent UGX 123,156,000 at 100%
5) Road routine maintenance in 6 S/Cs. Budget was UGX 616,793,000 an spent UGX 613,039,000 at 99%
6) Construction and maintenance of deep bore holes.Budget was UGX 238,500,000 and spent UGX 209,150,000 at 88%.
Human Resource Management 6 LG has 0 substantively • Evidence that the LG has 50% (5/10) of the approved positions of HoDs are recruited and filled all HoDs positions substantively filled, as follows. appraised all substantively: score 3 • The District Education Officer was appointed by under Heads of DSC Min 30/2005, Ref CR/10846 of 16th March 2005. Departments • The District Community Development Officer was Maximum 5 points appointed under DSC/06/2008, Ref CR/D/Moy/156/1 of on this 3rd March 2005. Performance Measure • The Chief Finance Officer was appointed under Min 25/2008, CR/156/1 of 21st Sept 2009
• The District Production and Marketing Officer was appointed under DSC/Min/44/2014, Ref. CR/D/Moy/153/1, of 12th Jan 2015.
• DHO (Although this position is filled, the file does not have the staff’s appointment letter and this information could not be traced)
5 positions of Heads of Departments are not substantively filled as follows;
• Acting District Engineer was assigned duties on 2nd May 2017, Ref/CD/Moy/153/1
• Acting District Natural Resource Officer was assigned duties Ref CR/D/Moy/153/1 for 6 months which expired on 2nd June May 2015, but was never renewed
• Deputy CAO position is vacant
• District Community Officer not filled and has not yet been advertised
• The District Planner Retired on 12th May 2019, ref. PLA/STF/1 of 11th Mach 2019. The Position has not yet been filled 6 LG has 2 substantively • Evidence that HoDs have 100% (7/7) of the filled HoDs (substantively appointed and recruited and been appraised as per administratively assigned responsibilities) were appraised appraised all guidelines issued by MoPS as per the MoPS appraisal guidelines. Both duly filled, Heads of during the previous FY: score signed and stamped performance agreement forms and Departments 2 annual performance reports for FY 2018/19 were on the respective staff files. Maximum 5 points on this • The District Education Officer was appraised by CAO Performance on 23rd July 2019 with a performance agreement signed Measure on 2/8/2018
• The District Community Development Officer was appraised by CAO on 15th July 2019, with a performance agreement signed on 20th July 2018
• The Chief Finance Officer was appraised by CAO on 1st July 2019, with a performance agreement signed on 15th July 2018
• The District Production and Marketing Officer was appraised by CAO on 15th August 2019, with a performance agreement signed on 10th June 2018
• DHO was appraised by CAO on 1st July, 2019, with a performance agreement signed on 1th July, 2018
• Acting District Engineer was appraised by CAO on 13th July, 2019, with a performance agreement signed on 7th July 2018
• Acting District Natural Resource Officer was appraised by CAO on 26th June 2019, with a performance agreement signed on 20th July, 2018
7 The LG DSC has 2 considered all • Evidence that 100 % of staff In FY 2018/19, 100% (95) posts submitted for filling were staff that have submitted for recruitment have considered by the DSC in their 12th meeting held on 16th been submitted been considered: score 2 May 2019, ref CR//Moy/238/1. for recruitment, confirmation and disciplinary The submissions by CAO were made in Batch I containing actions during the 32 positions for primary health care (Ref. CR/D/Moy/159/1 previous FY. of 4th March 2019), and Batch II containing 42 positions for Education (ref. CR/D/Moy/156/1 of 6th Feb 2019) Maximum 4 points on this Performance Measure. Only 1 position of Medical officer special grade did not attract applicants. The district had recruitment wage under health and education only for financial year 2018/2019. 7 The LG DSC has 1 considered all • Evidence that 100 % of In FY 2018/19, 100% (All the 58) staff on probation staff that have positions submitted for submitted for confirmations under Ref. CR/D/Moy/156/1, been submitted confirmation have been were considered by District Service Commission in their for recruitment, considered: score 1 meetings of 182nd meeting held on 31st December, 2018 confirmation and Ref. CR/D/Moy 233/1. disciplinary actions during the previous FY.
Maximum 4 points on this Performance Measure. 7 The LG DSC has 1 considered all • Evidence that 100 % of In FY 2018/19, no case of disciplinary was submitted for staff that have positions submitted for action been submitted disciplinary actions have been for recruitment, considered: score 1 confirmation and disciplinary actions during the previous FY.
Maximum 4 points on this Performance Measure. 8 Staff recruited and 3 retiring access the • Evidence that 100% of the For FY 2018/2019, 100% of the 94 Positions recruited salary and staff recruited during the (12th DSC meeting of 16th May 2019): 95 were submitted, pension payroll previous FY have accessed 1 did not attract suitable candidates, 94 were actually filed) respectively the salary payroll not later accessed the salary payroll within 2 months. These staff within two months than two months after were appointed in May 2019 and all the 94 staff appeared appointment: score 3 on the payroll of June 2019. Maximum 5 points on this Performance Measure.
8 Staff recruited and 0 retiring access the • Evidence that 100% of the 40% (2 out of 5) staff who retired (mandatory retirement) in salary and staff that retired during the FY 2018/19 accessed the pension payroll within 2 months pension payroll previous FY have accessed after retirement. For example, IPPS 756153, retired May respectively the pension payroll not later 2019, accessed pension in August 2019 on pension within two months than two months after payroll no. 19082019, IPPS 157160 retired in Feb 2019 retirement: score 2 and accessed the pension payroll of April 2019 under Maximum 5 points pension payroll no. 13042019, while IPPS 156999, retired on this in April 2019, IPPS 756431 retired in August 2019 and Performance IPPS 157143 retired in February 2019 and have not yet Measure. accessed the pension payroll
Revenue Mobilization 9 The LG has 0 increased LG own • If increase in OSR According to Moyo DLG Draft Final Accounts for FY source revenues (excluding one/off, e.g. sale of 2018/19, local revenue was UGX 628,432,067 (Page 30). in the last assets) from previous FY but Audited financial statements of FY 2017/18 show that local financial year one to previous FY is more revenue for the previous year was UGX 637,111,254 but compared to the than 10 %: score 4. this included a one off income of UGX 7,263,400 realised one before the • If the increase is from 5% - from sale of assets and so the net was UGX 629,847,854. previous financial 10 %: score 2. year (last FY year This means that between the two years, local revenue but one) • If the increase is less than 5 reduced by UGXs 1,415,787 which was 0.2%. %: score 0. Maximum 4 points on this Performance Measure.
10 LG has collected 2 local revenues as • If revenue collection ratio Moyo DLG approved local revenue budget for FY 2018/19 per budget (the percentage of local was Shs 688,242,000. (collection ratio) revenue collected against planned for the previous FY Financial statements show that the LG during the same Maximum 2 points (budget realisation) is within year raised Shs 628,432,067 local revenue. on this The difference was Shs 59,809,933 which was 8.6%. This performance +/- 10 %: then score 2. If more fell within the +/-10% range. measure than +/- 10 %: Score 0.
11 Local revenue 0 administration, • Evidence that the The performance assessment team did not see any allocation and District/Municipality has evidence that the LG is remitting the 65% of local revenue transparency remitted the mandatory LLG to LLGs, nor that LLGs have remitted 35% of what they share of local revenues: score collect to Moyo DLG. Maximum 4 points 2 on this Finance department informed the Assessor that since performance LLGs owed the DLG more than what the DLG owed them, measure. it was agreed that a netting off be done until obligations are settled on both sides. However, no Council resolution or any other agreement to the effect was seen.
Quarter 1 internal audit report of FY 2018/19 (Section 2.10 Page 20) reported that by 30th September 2019 the DLG owed LLGs a total of UGX 82,341,700. Quarter 2 report put the cumulative figure at the end of December 2018 at UGX 117,960,450.
We therefore conclude that whatever agreement may have been reached, remittances on both sides did not happen as required by the standing orders.
11 Local revenue 2 administration, • Evidence that the total According to the LG final accounts of FY 2018/19, UGX allocation and Council expenditures on 70,360,000 was spent on Council out of Local Revenue. transparency allowances and emoluments- (including from all sources) is Local Revenue collected for the previous year FY 2017/18 Maximum 4 points not higher than 20% of the was UGX 629,847,854. on this OSR collected in the previous The proportion was 11.17%, which was <20%. performance FY: score 2 measure. Procurement and contract management 12 2 The LG has in • Evidence that the District 100% (3) of the positions of Senior Procurement Officer, place the capacity has the position of a Senior Procurement officer and Assistant Procurement officer as to manage the Procurement Officer and recommended by the staff structure were substantively procurement Procurement Officer (if filled. function Municipal: Procurement Officer and Assistant • Senior Procurement officer was appointed under Maximum 4 points Procurement Officer) DSC/57/2018, ref CR/D/Moy/156/1 of 4th October 2018 on this substantively filled: score 2 performance • Procurement officer was appointed under measure. DCS/231/2019 ref CR/D/Moy/156/1 of 20th May 2019
• Assistant Procurement Officer was appointed under DSC/Min/50/2016 ref CR/D/Moy/156/1 of 31st May 2016
12 1 The LG has in • Evidence that the TEC There was evidence that the TEC of Moyo LG produced place the capacity produced and submitted and submitted reports to the contracts committee for the to manage the reports to the Contracts previous FY as evidenced by the sampled projects procurement Committee for the previous below, function FY: score 1 • Construction of 5 stance septic tank VIP latrine at Maximum 4 points Dilokata p/s in Aliba on this subcounty.Ref,No:Moyo539/wrks/1819/00032.Under this performance project selective bidding method was used. measure. • The EC report for Construction of staff house 1B and four stance VIP latrine at Eria H/C 3 in Moyo Sub County. Ref No-Moyo539/wrks/18-19/00032.was submitted and signed by the TEC members on 5th June, 2019.
The EC report for the Drilling of six deep hand pump boreholes in Moyo district - Ref No: Moyo 539/wrks/18- 19/028 was submitted to the contracts committee and signed by the Evaluation committee members on 24th January, 2019.The project was under domestic bidding thresh hold and was signed by TEC members and submitted to the contracts committee on 17/01/2019.
• Construction of four stance lined drainage VIP latrine at Moyo centenary ground.Ref.No:Moyo539/wrks/1819/00029.Under this project, selective bidding thresh hold was used .The report was submitted to the contracts committee and signed by the committee members on 15/04/2019.
• Construction of four in one staff house in Legu p/s in Itula subcounty. The Ref No Moyo539/wrks/18-19/00033.
The project was under open bid thresh hold. The report was signed and submitted by the TEC members on 17/01/2019. 12 1 The LG has in • Evidence that the Contracts There was evidence that contracts committee considered place the capacity Committee considered recommendations of TEC and provided justifications for to manage the recommendations of the TEC any deviations from these recommendations as captured procurement and provide justifications for from the sampled project reports below, function any deviations from those recommendations: score 1 • The contracts committee upheld the decision by the Maximum 4 points TEC to award the contract of construction of 5 stance on this septic tank VIP latrine at Dilokata p/s in Aliba subcounty at performance a fee of 19,000,000 measure. Ref No Moyo539/wrks/18-19/00034.The decision was captured in the 5th DCC meeting minute no-034/DCC- MOY/18-19 on the 5/o6/2019.
• The contracts committee awarded the contract of construction of staff house 1B and four stance VIP latrine at Eria H/C in Moyo subcounty to M/S COYETEC Ug Ltd on 4th Feb 2019 in the 1st DCC meeting.Min no-005/DCC- Moy/18-19 at accost of Shs.126,205,300
• The contracts committee awarded the contract of drilling six deep hand pump bore hole in Moyo district to Reddys borehole and technical services ltd on the 4th /02/2019 in the 1st DCC under minute No-005/DCC- MOY/18-19.
13 2 The LG has a • a) Evidence that the Moyo LG procurement and disposal plan for FY 2019/20 comprehensive procurement and Disposal covered all infrastructure projects in the approved work Procurement and Plan for the current year plan for FY 2019/20 as evidenced by a copy of the Disposal Plan covers all infrastructure consolidated annual procurement workplan for FY 2019/20 covering projects in the approved approved by the accounting officer, dated 28/05/2019. infrastructure annual work plan and budget activities in the and b) evidence that the LG The LG also made consolidated procurement and disposal approved AWP has made procurements in annual work plan for FY 2018/2019 as per submission and and is followed. previous FY as per plan endorsement by the accounting officer ,dated;May (adherence to the 24,2018. Maximum 2 points procurement plan) for the Examples of projects included; on this previous FY: score 2 performance • Construction of two market shades in Lefori Sub measure. County.
• Construction of five stance VIP latrine in Metu sub- county.
• Renovation of staff house at Palorinya in Itula sub county. 14 • For current FY, evidence that 0 The LG has the LG has prepared 80% of There was no evidence that Moyo LG had prepared 80% prepared bid the bid documents for all of the bid documents for all investments/infrastructure by documents, investment/infrastructure by August 30.The delay was attributed to the reduction of maintained August 30: score 2 funds to the Local government contract registers and procurement activities files and adheres with established thresholds.
Maximum 6 points on this performance measure.
14 2 The LG has • For Previous FY, evidence The contracts register inform of a counter book which prepared bid that the LG has an updated captured contracts from FY 2013/14 up to FY2018/19 was documents, contract register and has observed. The first subject of procurement for the previous maintained complete procurement activity FY 2018-19 was collection of Alibabito market fees. Ref contract registers files for all procurements: no-Moyo539/SRVCS/18-19/00008 and the last subject of and procurement score 2 procurement was construction of Dufile seed secondary activities files and school in Moyo district.Ref.noMOES/wrks/18-19/00003 adheres with LOT established thresholds.
Maximum 6 points on this performance measure. 14 • For previous FY, evidence 2 The LG has that the LG has adhered with Moyo LG had adhered with procurement thresholds as per prepared bid procurement thresholds the sampled files of projects; documents, (sample 5 projects): score 2. maintained • There was a letter of invitation of firms under selective contract registers bidding for construction of 4 stance lined drainage VIP and procurement latrine in Moyo centenary ground.Ref.no activities files and Moyo539/wrks/18-19/00029, signed by the Accounting adheres with officer on 4th March, 2019. established • In the daily monitor, Friday, December 7,2018,page thresholds. 19,Moyo local Government advertised for open domestic Maximum 6 points bidding for the following projects; on this i. Drilling of six deep hand boreholes performance measure. ii. Construction of staff house type 1B and four stance VIP latrine with bathing shelter at Eria H/C 3 in Moyo sub county.
iii. Construction of four in one staff house at Legu primary school in Itula sub county.
iv. Rehabilitation of ten deep hand pump boreholes in all the rural subcounties of Moyo district.
15 • Evidence that all works 2 The LG has projects implemented in the There was evidence that works projects implemented in certified and previous FY were the previous FY were appropriately certified with interim provided detailed appropriately certified – and completion certificates based on technical supervision project interim and completion for the projects sampled below; information on all certificates for all projects • Contract payment interim certificate No1 for investments based on technical construction of 4 stances lined drainage VIP latrine in supervision: score 2 Maximum 4 points Moyo centenary ground signed by District Water officer on on this 13th June, 2019. performance measure • Submission of final payment certificate No 1 for drilling, construction and installation of six boreholes signed by the DWO on 17/June/2019.
15 2 The LG has • Evidence that all works Moyo LG had no ongoing projects for current financial year certified and projects for the current FY are hence no evidence could be adduced for the site posts. provided detailed clearly labelled (site boards) project indicating: the name of the information on all project, contract value, the investments contractor; source of funding and expected duration: score Maximum 4 points 2 on this performance measure
Financial management 16 4 The LG makes • Evidence that the LG makes As on the date of the assessment on Thursday 24th monthly and up monthly bank reconciliations October, 2019, the reconciliation state of the 5 sampled to-date bank and are up to-date at the time active accounts was as follows: reconciliations of the assessment: score 4 Treasury Single Account (TSA) – reconciled to 30th Maximum 4 points September, 2019, no un-reconciled items. on this performance General Fund – reconciled to 30th September 2019. measure. Moyo DLG Global Fund A/c – reconciled to 30th September 2019.
Moyo DLG UWEP Recovery A/c – reconciled to 30th September 2019.
Moyo DLG YLP Recovery A/c – reconciled to 30th September 2019.
Moyo DLG UNHCR A/c – reconciled to 30th September 2019.
We conclude that the bank accounts of the DLG were reconciled up to date.
17 • If the LG makes timely 0 The LG made payment of suppliers during Moyo DLG FY 2018/19 payments sampled show that there timely payment of the previous FY – no overdue were instances when some suppliers were not paid in suppliers during bills (e.g. procurement bills) of time, some even going beyond a year. Examples include: the previous FY over 2 months: score 2. Payment of UGX 1,657,500 to Petroline (U) Ltd for supply Maximum 2 points of fuel. Requisition date 3rd September 2019, Payment on this date 15th May 2019 (8 months and 12 days). performance measure Payment of UGX 18,266,500 to Alaka & Company Advocates for the court case. Requisition date 15th March 2019, Payment date 5th April 2019 (20 days).
Payment of UGX 5,025,000 to MB Auto Engineering Kampala for supply of 5 tyres for UAB 196E. Requisition date 28th November 2018, Payment date 24th June 2019 (5 months and 26 days).
Payment of UGX 4,089,000 to Monitor Publications Ltd for an advert. Requisition date 18th May 2018, Payment date 20th June 2019 (1 year, 1 month, 2 days).
Payment of UGX 13,250,000 to Monitor Publications Ltd for adverts. Requisition date 15th May 2019, Payment date 21st June 2019 (1 month, 6 days).
Payment of UGX 3,200,000 to Voice of Nile Local FM Radio for Talk show airtime. Requisition date 29th May 2019, Payment date 20th June 2019 (21 days). 18 1 The LG executes • Evidence that the LG has a Moyo DLG internal audit department is headed by Amori the Internal Audit substantive Senior Internal George who is substantively Principal Internal Auditor per function in Auditor: 1 point. DSC Ref. CR/160/1 dated 1st December 2005. accordance with the LGA section • LG has produced all 90 and LG quarterly internal audit reports procurement for the previous FY: score 2. regulations
Maximum 6 points on this performance measure.
18 2 The LG executes • LG has produced all The LG produced the 4 quarterly internal audit reports of the Internal Audit quarterly internal audit reports FY 2018/19. Quarter 1 audit report dated 13th November function in for the previous FY: score 2. 2018, Quarter 2 dated 18th February 2019, Quarter 3 dated accordance with 30th May 2019 and Quarter 4 dated 16th August 2019. the LGA section 90 and LG procurement regulations
Maximum 6 points on this performance measure.
18 Evidence that the LG has 2 The LG executes provided information to the Internal audit reports contain a section (Section 1) tracking the Internal Audit Council and LG PAC on the progress of implementation of previous recommendations. function in status of implementation of These reports were submitted to CAO, Internal Auditor accordance with internal audit findings for the General, RDC, LG PAC, PS/ST, Auditor General and the LGA section previous financial year i.e. Council on the following dates: Quarter 1 on 16th January 90 and LG follow up on audit queries 2019, Quarter 2 on 23rd April 2019, Quarter 3 on 18th July procurement from all quarterly audit reports: 2019 and Quarter 4 on 1st October 2019. regulations score 2. A status report on the implementation of previous audit Maximum 6 points findings for FY 2017/18 was submitted to Clerk to Council on this on 19th March 2019. performance measure. 18 1 The LG executes • Evidence that internal audit According to the Internal Audit delivery book, audit reports the Internal Audit reports for the previous FY of FY 2018/19 were delivered to CAO, Internal Auditor function in were submitted to LG General, RDC, LG PAC, PS/ST, Auditor General and accordance with Accounting Officer, LG PAC Council on the following dates: Quarter 1 on 16th January the LGA section and LG PAC has reviewed 2019, Quarter 2 on 23rd April 2019, Quarter 3 on 18th July 90 and LG them and followed-up: score 2019 and Quarter 4 on 1st October 2019. procurement 1. regulations LG PAC reports show that the reports were discussed as follows: Maximum 6 points on this LG PAC report Ref. COU/MOY/214/14 dated 30th April performance 2019 discussed the Auditor General report for the FY measure. ended 30th June 2018. LG PAC report Ref. COU/MOY/214/14 dated 28th May 2019 discussed Quarter 1 and Quarter 2 of internal audit reports for FY 2018/19.
19 • Evidence that the LG 0 The LG maintains maintains an up- dated assets The LG maintains an assets register in Ms Excel, not book a detailed and register covering details on form. The register is not formatted as required in the LG updated assets buildings, vehicle, etc. as per Accounting Manual. register Maximum format in the accounting A sample of assets taken such as district land, buildings, 4 points on this manual: score 4 performance finance department furniture and computers were not measure. found in the register.
The register is incomplete and not updated.
20 4 The LG has Quality of Annual financial Moyo DLG had an unqualified audit opinion as per the obtained an statement from previous FY: Auditor General's report for its FY 2018/19 financial report. unqualified or qualified Audit • Unqualified audit opinion: opinion score 4
Maximum 4 points • Qualified: score 2 on this • Adverse/disclaimer: score 0 performance measure
Governance, oversight, transparency and accountability 21 2 The LG Council • Evidence that the Council The LG Council met and discussed service delivery meets and meets and discusses service related issues as provided in the minutes below: discusses service delivery related issues delivery related including TPC reports, • The Meeting held on 20th September 2018; under Min issues monitoring reports, no: 11/COU/Sept/2018.presentation of reports for social performance services, works and finance and administration sectoral Maximum 2 points committees was done. on this assessment results and LG performance PAC reports for last FY: score • Under min no. 12/CUO/SEPT/2018/2019.Approval of measure 2 supplementary estimate warrant No2FY 2018/19 was done.
• Meeting held on 18th December 2018.under min no: 22/COU/DEC/2018/19.Council members discussed and adopted the supplementary budgets from sector committees for approval.
• The Meeting held on 19th March 2019. Under Min /CUO/33/march/2018/19.presentation of committee reports was done.
• The Meeting held on 3rd May 2019, under min no.51/May/2018/19. Council member moved a motion to approve the Draft Annual Work plan and draft Budget estimates for 2019/20.
22 • Evidence that LG has 1 The LG has designated a person to The LG designated Mr.Tako Geoffrey the community responded to the coordinate response to feed- Development officer to handle grievance available as feedback/ back (grievance/complaints) evidenced by the appointment letter dated 28th July 2018. complaints and responded to feedback Under ref CR/D/MOY/156/1. provided by and complaints: score 1. citizens
Maximum 2 points on this Performance Measure
22 0 The LG has • The LG has specified a The LG had no specified system for recording, responded to the system for recording, investigating and responding to grievances. feedback/ investigating and responding complaints to grievances, which should provided by be displayed at LG offices and citizens made publically available: score 1 Maximum 2 points on this Performance Measure 23 2 The LG shares Evidence that the LG has The LG prepared and displayed a pay roll and Pension information with published: schedule for the month of September, 2019 citizens (Transparency) • The LG Payroll and Pensioner Schedule on public Total maximum 4 notice boards and other points on this means: score 2 Performance Measure
23 0 The LG shares • Evidence that the The procurement plan and awarded contracts and information with procurement plan and amounts were not seen published anywhere on the LG citizens awarded contracts and notice boards. (Transparency) amounts are published: score 1. Available on the notice board was a list of best evaluated Total maximum 4 bidders, i.e; Supply ,installation of five solar street lights points on this for Moyo Town council under reference no. Performance MOYO0539/SUPLS/18-19/00036; Contractor: M/s Jarn Measure Equipments Uga Ltd at contact price UGX 22.125.000/=
23 1 The LG shares • Evidence that the LG The LG published the LG Performance assessment results information with performance assessment and implications on the notice board with a notice dated citizens results and implications are 23rd September 2019. (Transparency) published e.g. on the
Total maximum 4 budget website for the points on this previous year (from budget Performance requirements): score 1. Measure
24 0 The LGs • Evidence that the HLG have LG did not provide evidence that it communicated and communicates communicated and explained explained guidelines, circulars and policies issued by guidelines, guidelines, circulars and national level to LLGs during previous FY.Availed was a circulars and policies issued by the national discussion of DDEG guidelines discussed during a TPC policies to LLGs level to LLGs during previous meeting held on 3rd Oct 2018 under to provide FY: score 1 Min;017/MOYM/DTPC/2018/19 but in attendance there feedback to the were no LLGs staff. citizens
Maximum 2 points on this performance measure 24 0 The LGs • Evidence that LG during the There was no documentation availed to prove that LG communicates previous FY conducted conducted discussions (e.g. municipal urban fora, barazas, guidelines, discussions (e.g. municipal radio programmes etc..) with the public to provide feed- circulars and urban fora, barazas, radio back on status of activity implementation. policies to LLGs programmes etc.) with the to provide public to provide feed-back on feedback to the status of activity citizens implementation: score 1.
Maximum 2 points on this performance measure
Social and environmental safeguards 25 2 The LG has • Evidence that the LG gender The LG gender focal person who also doubles as the mainstreamed focal person and CDO have DCDO provided evidence that he had provided guidance gender into their provided guidance and and support to sector departments to mainstream gender activities and support to sector departments into their activities as below; planned activities to mainstream gender, to strengthen vulnerability and inclusion into • Aletter dated 12/8/19 by the gender focal person was women’s roles their activities score 2. addressed to all heads of department to mainstream and integrate gender issues and concerns in the departmental Maximum 4 points plans and budgets for FY2019/20. on this performance • A guidance report was written to all departments on measure. community sensitisation on gender, GBV, women empowerment and child protection .It was dated 28/8/2018 and signed by the DCDO.
25 0 The LG has • Evidence that the gender In the gender activities work plan 2019/20,the gender focal mainstreamed focal point and CDO have person had planned for the following activities to gender into their planned for minimum 2 strengthen women roles activities and activities for current FY to • Distribution of gender guidelines to be used for planned activities strengthen women’s roles and planning by departments and subcounties. to strengthen address vulnerability • Training of teachers in gender mainstreaming in women’s roles Education and social inclusions and that • Dissemination of guidelines on how to manage Maximum 4 points more than 90 % of previous sanitation for girls and PWDs in primary schools. on this year’s budget for gender • Monitoring subcounties and departments on capture of performance activities/ vulnerability/ social gender issues in their work plans. measure. inclusion has been implement-ted: score 2. In the previous financial year ,Moyo LG had allocated: shs,2300,000 for gender activies.However ,575,000 ,voucher no 19185376 ,dated 29/8/1018was spent on implementation of gender responsive activities and another 575,0000,voucher no20254017 ,dated 13/11/2018 was spent on dissemination of gender related guidelines, laws and policies to LLGs in the district. Hence 50% of the previous budget was implemented which is below the expected 90% 26 1 LG has • Evidence that environmental There was evidence that environmental screening was established and screening or EIA where carried out for activities ,projects and plans mitigation maintains a appropriate, are carried out for measures are planned and budgeted for the following functional system activities, projects and plans projects below; and staff for and mitigation measures are environmental planned and budgeted for: • Laropi –Palonnya road. Mitigation measures included, and social impact score 1 planting trees in the road reserve by the communities and assessment and better drainage systems should be put in place. This was land acquisition done from 21st to 23rd Nov 2018.Report was signed by DEO, CDO and Environment officer. Maximum 6 points on this • Routine mechanised maintainace of Dufile –Arra road. performance Planned mitigation measures incuded, proper off shoots measure should be constructed,communities to be sensitised on the use of road reservers.The screening exercise was done between 21st and 23rd Nov 2018.Report was signed by DEO,CDO and environment officer.
• A report on construction of a four in one staff room at Eria H/C III Moyo subcounty.Proposed mitigation measures included, existing fruit trees to be preserved, Water harvesting technologies to be installed and vegetation clearance should be specific. The report was produced on 23rd Jan 2019 and signed by DEO, CDO and Environment Officer.
26 0 LG has • Evidence that the LG There was no evidence that the LG integrates established and integrates environmental and environmental and social management plans in the maintains a social management and contract bid documents. functional system health and safety plans in the and staff for contract bid documents: score environmental 1 and social impact assessment and land acquisition
Maximum 6 points on this performance measure 26 1 LG has • Evidence that all projects are There was evidence that all projects are implemented on established and implemented on land where land where LG has proof of ownership as sampled projects maintains a the LG has proof of ownership below revealed functional system (e.g. a land title, agreement and staff for etc..): score 1 • The land on which four in one staff house at Eria H/C III environmental is on Freeland offer by the district land board.Min and social impact MDLB1/2018(4) (B) (7) dated 18/10/2018,signed by the assessment and secretary Moyo district land board. land acquisition • Lama borehole siting and drilling is owned by the LG as Maximum 6 points evidenced by land agreement between Uzia Ben Ippe and on this Moyo subcounty Local Government dated, 11/9/2019. performance measure
26 0 LG has • Evidence that all completed There was no evidence that all completed projects have established and projects have Environmental environmental and social mitigation certification form maintains a and Social Mitigation completed and signed by environmental officer and CDO. functional system Certification Form completed All completed projects under Education had no and staff for and signed by Environmental environmental and social mitigation form completed and environmental Officer and CDO: score 1 signed by the Environmental Officer and CDO and social impact assessment and land acquisition
Maximum 6 points on this performance measure
26 0 LG has • Evidence that the contract There was no evidence that the contract payment established and payment certificated includes certificated includes prior environmental and social maintains a prior environmental and social clearance functional system clearance (new one): Score 1 and staff for environmental and social impact assessment and land acquisition
Maximum 6 points on this performance measure 26 0 LG has • Evidence that environmental There was no evidence that the environmental officer and established and officer and CDO monthly CDO monthly reports includes completed checklists and maintains a report, includes a) completed deviations observed with pictures. functional system checklists, and staff for environmental b) deviations observed with and social impact pictures, c) corrective actions assessment and taken. Score: 1 land acquisition
Maximum 6 points on this performance measure
539 Education Performance Moyo Measures 2019 District
Summary of Definition of No. Compliance justification Score requirements compliance Human resource planning and management 1 The LG education 4 department has • Evidence that the LG budgeted and has budgeted for a The review of the staff list in PBS indicated that Moyo DLG deployed teachers Head Teacher and budgeted for a head teacher per school and at least a teacher as per guidelines minimum of 7 teachers per class for FY 2019/20 as follows: (a Head Teacher per school (or minimum a) #41 schools with classes up to P7 with minimum of 8 and minimum of 7 a teacher per class for teachers per school including head teacher teachers per schools with less than P.7) for the current FY: school) b) #2 schools with classes up to P6 with a minimum of 7 score 4 teachers per school including head teacher Maximum 8 for this performance c) #4 schools with classes up to P4 with a minimum of 5 measure teachers per school including head teacher
The approved budget for FY 2019/20 for sector conditional grant (wage) is Ugx 2,804,172,000 of which Ugx 1.171,243,000 is for the primary education wage as per the approved performance contract. The salary for primary teachers in post for quarter 1 as of September 30th 2019 is UGX 915,915,500. It was noted that the LG submitted for a wage shortfall of Ugx 2,228,125,654 for primary education wage as per the CAO’s letter to the PS/Secretary, MoFPED dated 12/7/2019.
1 The LG education 4 department has • Evidence that the LG From the review of the education staff list in the PBS budgeted and has deployed a Head (www.PBS.finance.go.ug), it was confirmed that the education deployed teachers Teacher and minimum department deployed a head teacher and a minimum of 7 as per guidelines of 7 teachers per school teachers in all the (41) primary schools with classes up to P7. (a Head Teacher (or minimum of a The sector also deployed a minimum of 5 teachers in the (6) and minimum of 7 teacher per class for schools with classes below P7 including Liri, Era, Ubbi, Elegu, teachers per schools with less than Chokwe and Lechu primary schools school) P.7) for the current FY: score 4 Evidence from sampled schools indicated that: Maximum 8 for this a) Erep PS, Metu Sub county had (10) teachers including a performance substantive head teacher measure b) Besia PS, Moyo TC had 10 teachers including a substantive head teacher
c) Moy Boys PS in Moyo sSub county had 18 teachers including a substantive head teacher 2 LG has 3 substantively • Evidence that the LG Out of the approved structure of 543 primary teachers with a recruited all has filled the structure wage bill provision as per PBS Q1 reporting, the LG had filled primary school for primary teachers the structure with 524 primary teachers which is 96.5%. It was teachers where with a wage bill noted that the LG submitted a recruitment plan to CAO for filling there is a wage bill provision the (19) vacancies dated 28/8/2019 provision o If 100%: score 6 Maximum 6 for this o If 80 - 99%: score 3 performance measure o If below 80%: score 0
3 LG has 6 substantively • Evidence that the LG The approved and adopted staff structure for education recruited all has substantively filled department provides for three positions of inspectors of schools positions of school all positions of school (Senior Inspector (1) and inspector of schools (2) as indicated inspectors as per inspectors as per staff below: staff structure, structure, where there is a) The senior Inspector-Eyia Opal was substantively appointed where there is a a wage bill provision: as per DSC Min.no.70 of 2004 wage bill provision. score 6 b) Mr.Wawa G-Inspector of schools was substantively appointed Maximum 6 for this as per DSC Min.58/2015 dated 29/1/2015 performance measure c) Ms.Andrua Harriet-Inspector of schools was substantively appointed as per DSC Min.97/2015 dated 18/6/2015
It was reported that one of the school inspectors was transferred to the new district of Obongi and will be leaving in January 2020. However this position is among the posts to be filled in the recruitment plan of 2019/20.
4 2 The LG Education Evidence that the LG The education department prepared and submitted a department has Education department recruitment plan to HRM dated 28th August 2019 to fill (19) submitted a has submitted a positions i.e. Education Officer (1), School Inspector (1), Head recruitment plan recruitment plan to teachers (4), Deputy head teachers (4), Senior education covering primary HRM for the current FY Assistants (2), education Assistants (10) and Office Attendant teachers and to fill positions of (1). It was reported by DEO that some positions are expected to school inspectors fall vacant in January 2020 due to staff retirement/transfers to to HRM for the • Primary Teachers: new Obongi DLG current FY. score 2
Maximum 4 for this performance measure 4 2 The LG Education Evidence that the LG The education department prepared and submitted a department has Education department recruitment plan to HRM dated 28th August 2019 to fill (19) submitted a has submitted a positions including the post of School Inspector recruitment plan recruitment plan to covering primary HRM for the current FY teachers and to fill positions of school inspectors to HRM for the • School Inspectors: current FY. score 2
Maximum 4 for this performance measure
Monitoring and Inspection 5 3 The LG Education Evidence that the LG The education structure provides for 1 Senior inspector of department has Education department schools and 2 inspector of schools. 100% (3) of the inspectors conducted has ensured that all of schools were appraised by the DEO as per guidelines of performance head teachers are Public Service on on 18th June2019, 20th June, 2019 and 17th appraisal for appraised and has June, 2019 respectively and have their appraisals on file. school inspectors appraised all school and ensured that inspectors during the performance previous FY appraisal for all primary school • 100% school head teachers is inspectors: score 3 conducted during the previous FY.
Maximum 6 for this performance measure
5 3 The LG Education Evidence that the LG Ninety percent (90%) of the head teachers (62 out of 69) were department has Education department appraised in the FY 2018/2019 by the DEO and their appraisal conducted has ensured that all forms were on file. Annual performance agreements were on file performance head teachers are for all head teachers with their performance agreements dully appraisal for appraised and has signed by the DEO. school inspectors appraised all school and ensured that inspectors during the performance previous FY appraisal for all primary school • Primary school head head teachers is teachers conducted during the previous FY. o 90 - 100%: score 3
Maximum 6 for this o 70% and 89%: performance score 2 measure o Below 70%: score 0 6 1 The LG Education • Evidence that the LG The education department received and disseminated Department has Education department guidelines, policies and circulars issued by national level as effectively has communicated all evidenced below: communicated and guidelines, policies, explained circulars issued by the a) Simplified guidelines on budgeting, Accounting and reporting guidelines, national level in the for primary schools were disseminated on 27/11/ 2018 and policies, circulars previous FY to schools: copies received by 57 head teachers issued by the score 1 b) Circular on fresh online registration of all teachers in Uganda national level in using the TMIS was disseminated to all head teachers as per the previous FY to the letter dated 15/10/18 by DEO schools c) Circulars on enforcement of Kavera ban in educational Maximum 3 for this institutions, Online teacher registration, performance Unlicensed/unregistered schools and illegal boarding schools, measure and guidelines on school fees charges in schools were disseminated during the head teachers management meeting with the education department held on 6/3/2019 at Moyo PEOPLES’ Hall
d) Circular letter No.2 of 2018 (withdrawal) of letters assigning Higher responsibilities caretaker role to head teachers, deputy head teachers of secondary schools and principles of BTUET and TIET institutions were received by (53) head/deputy teachers on 6/3/2019
e) Sampled schools also had some of the circulars on their files:
• Besia PS had the following circulars and guidelines-School calendar 2019 dated 19/11/2018; Fresh online registration for all teachers in Uganda dated 15/10/18; guidelines on policy, planning, roles and responsibility of stakeholders in the implementation of UPE for district and urban council-received o 18/7/18, etc.
• Moyo Boys PS had a copy of guidelines for online teachers registration
• Erep demonstration PS was in receipt of circular No.3 of 2018 Teacher management information system (TMIS) dated 10/12/18 among others 6 2 The LG Education • Evidence that the LG The education department held meetings with head teachers Department has Education department and explained and sanitized them on guidelines, policies and effectively has held meetings with circulars among others. For example; communicated and primary school head explained teachers and among 1.The minutes of the head teachers management meeting with guidelines, others explained and education department held on 13/6/2019 at Moyo Peoples’ Hall policies, circulars sensitised on the and attended by 60 head/deputy teachers under: issued by the guidelines, policies, a) Min.2, the chairperson asked head teachers to pick a copy of national level in circulars issued by the the MoPS circular on addressing codes from office the CAO for the previous FY to national level: score 2 implementation schools b) Min.4, the DEO/DCDO disseminated guidelines on the roles Maximum 3 for this of the senior male and female teachers performance measure 2. During the head teachers management meeting with the education department held on the 6/3/2019 at Moyo PEOPLES’ Hall, the following circulars were further explained to the primary head teachers: Circulars on enforcement of Kavera ban in educational institutions, Online teacher registration, Unlicensed/unregistered schools and illegal boarding schools, and guidelines on school fees charges in schools were disseminated 7 6 The LG Education • Evidence that all Moyo DLG has a total of 61 primary schools i.e. 47 government De- partment has licenced or registered aided and 14 private schools. Originally the district had 125 effectively schools have been schools before Obongi district was curved from Moyo district. inspected all inspected at least once The review of the inspection reports at DEO’s office revealed registered primary per term and reports that: schools2 produced: a)The 2019 Term II-Q4 FY 2018/19: School Inspection Report- Maximum 12 for o 100% - score 12 submitted to CAO on 18/9/2019 indicated that all the (61) this performance schools were inspected by DIS measure o 90 to 99% - score 10 b) The 2019 Term I: School Inspection Report-submitted to CAO o 80 to 89% - score 8 on 14/6/2019 indicated that all the 125 schools were inspected and this was before Obongi became a new district on 1st July o 70 to 79% - score 6 2019 (curved out of Moyo DLG) o 60 to 69% - score 3 c) The 2018 Term 3-Q3 FY 2018/19: School Inspection Report- o 50 to 59 % score 1 submitted to CAO/DES on 15/2/2019 by DIS indicated that 71 schools were inspected. o Below 50% score 0. However the findings from the review of the school inspection books and reports at sampled schools revealed that:
• Erep Demonstration PS (Gov’t) was inspected twice in FY 2018/19 i.e. 26th November 2018 and 20th March 2019
• Besia PS (Gov’t) was inspected 3 times in FY 2018/19 i.e. 19th July 2018, 21st November 2018 and 27th March 2019
• Moyo Boys PS (Gov’t) was inspected twice in FY 2018/19 i.e. 15th March 2019 and 2nd April 2019
From the above, the number of schools inspected at least once per term is at 77.7%
8 4 LG Education • Evidence that the There was evidence that education department discussed department has Education department school inspection reports and used the same to make corrective discussed the has discussed school recommendations. For example: results/ reports of inspection reports and school inspec- used reports to make a) Minutes of the education department meeting held at Moyo tions, used them to recommendations for education Resource center on June 5th 2019 attended by (7) make corrective actions staff members (DEO, DIS, Sports Officer, Inspectors of schools recommendations during the previous FY: (2) and CCT Obongi), during the meeting the last quarter’s for corrective score 4 inspection reports were read by the DIS and discussed by the actions and fol- members under Min.5/2019-Implementation of school lowed inspection findings recommendations b) Education department meeting held on 26th April 2019 Maximum 10 for attended by (6) staff members discussed implementation of this performance school inspection recommendations by schools under Min.05 measure 8 2 LG Education • Evidence that the LG The education department submitted quarterly inspection department has Education department reports to DES through the CAO as indicated below: discussed the has submitted school results/ reports of inspection reports to the a) Inspection Reports for Term 1 for FY 2018/19 was school inspec- Directorate of acknowledged by DES on 21st June 2019 tions, used them to Education Standards b) Inspection Report for Term III for FY 2018/19 was received by make (DES) in the Ministry of DES on 9th May 2019 recommendations Education and Sports for corrective (MoES): Score 2 c) Inspection Report for Term II for FY 2018/19 was received on actions and fol- 19th September 2018 lowed recommendations
Maximum 10 for this performance measure
8 4 LG Education • Evidence that the There was evidence indicating that inspection department has inspection recommendations are followed up. For instance: discussed the recommendations are results/ reports of followed- up: score 4. a) Report on follow up implementation of school inspection school inspec- recommendations for Term II activities 2019 dated June 17-21, tions, used them to 2019 conducted by DEO, Education Officer-SNE, Inspector of make schools and Tutor Erepi PTC recommendations b) Report of monitoring of the school level implementation of for corrective inspection recommendations for 2018/19 actions and fol- lowed c) There was also evidence of implementation of inspection recommendations recommendations in sampled schools Erep PS, Besia PS, and Moyo Boys PS, Maximum 10 for this performance measure
9 5 The LG Education • Evidence that the LG A review of the EMIS data picked from MoES indicated 46 department has has submitted primary school while the staff list in PBS has 47 schools (July submitted accurate/consistent 2019 report, dated 30/9/19. The inconsistence was caused by accurate/consistent data: erroneously putting Moyo Girls PS under new Obongi DLG by reports/date for MoES-refer to letter –Misplaced school (Moyo Girls PS) Moyo school lists and o List of schools which district addressed to PS, MoES by CAO dated May 30th 2019. enrolment as are consistent with both EMIS reports and PBS: per formats score 5 provided by MoES
Maximum 10 for this performance measure 9 5 The LG Education Evidence that the LG The Enrollment data of 19,813 for all government aided primary department has has submit- schools in Moyo district picked from the MoES is consistent with submitted the enrollment figure for capitation grant in the PBS, Q1 accurate/consistent ted accurate/consistent reporting-www.PBS.finance.go.ug reports/date for data: school lists and • Enrolment data for all enrolment as schools which is per formats consistent with EMIS provided by MoES report and PBS: score 5
Maximum 10 for this performance measure
Governance, oversight, transparency and accountability 10 2 The LG committee • Evidence that the The Council committee of Social Services responsible for re- sponsible for council committee Education met and discussed service delivery issues For education met, responsible for example; discussed service education met and delivery issues and discussed service During a meeting held on 4th of May 2019 under Min: pre- sented issues delivery issues SS/CBS/01/2019. that require including inspection, • The sector discussed budget estimates and work plans for FY approval to performance 2019/20 i.e. Sector received Funds 9.169.161.646/= from local Council assessment results, LG revenue for projects implementation. Funds were allocated to PAC reports etc. during construction sites under Rehope, Aliba and Itula primary Maximum 4 for this the previous FY: score schools, performance 2 measure • A report on implemented projects was also discussed i.e. Classrooms that were completed under REHOPE needed furniture and Rehabilitation of Lefori Primary school needed more funds for completion.
10 2 The LG committee • Evidence that the The Education sector committee presented issues that required re- sponsible for education sector approval of council for example; education met, committee has discussed service presented issues that During a meeting held on 5th of May 2019 under Min: delivery issues and require approval to SS/CBS/01/2019. pre- sented issues Council: score 2 • It was recommended that Education sector should also submit that require inspection reports for discussion to improve on service delivery. approval to Council • The committee recommended that UGX 444,363,000 be used for the construction of Dufile Seed secondary school . Maximum 4 for this performance measure 11 3 Primary schools in Evidence that all The SMCs were found to be functional and discussing a LG have primary schools have budgetary and resource issues among others as evidenced functional SMCs functional SMCs (estab- from a review of files from the DEO’s office: lished, meetings held, Maximum 5 for this discussions of budget a) Gwere PS Joint PTA/SMC meeting held on 15/11/18 performance and resource issues discussed annual budget under Min.7/2018) and attended by 20 measure and submission of people. On July 17th 2018 the SMC discussed staff disciplinary reports to DEO/ MEO) issues, and on 25th June 2019 the joint PTA/SMC held on 25/6/19 discussed the feeding programme and gender issues. • 100% schools: score 5 b) Noor PS SMC meetings were held on: 18th June 2019 • 80 to 99% schools: discussed Term II UPE allocations for 2019). On February 27th score 3 2019 discussed accountability of Term 3 UPE funds 2018 and attended by 7 people. On November 22nd 2019, the committee • Below 80 % schools: discussed the annual budget for FY 2018/19 score 0 c) Aya PS SMC meetings were held as follows: On May 8th 2019 and attended by 9 people; On April 12th 2018 discussed financial report for calendar year 2018); and on October 26th 2018 discussed annual development plan 2019.
d) Panyanga PS, SMC meeting were held as follows: On October 30th 2018; April 15th 2019 discussed school development plan 2018) and June 28th 2019 reviewed school inspection reports and attended by 12 committee members
e) ERA PS SMC meeting held on: April 23rd 20019 discussed head teacher’s report and accountability report for Term I),
From the above, 4 out of 5 (80%) sampled schools met at least 3 times in the FY.
12 Evidence that the LG 3 The LG has has publicised all There was evidence of disclosure of all schools receiving non- publicised all schools receiving non- wage recurrent grants on the departmental notice board as schools receiving wage recurrent grants indicated below: non- wage e.g. through posting on a) Disclosure of UPE capital grant for Q4 FY 2018/19 on May recurrent grants public notice boards: 7th 2019 score 3 Maximum 3 for this performance b) UPE capital grant for Q3 FY 2018/19 displayed on February measure 4th 2019
c) UPE capital grant for Q1 FY 2018/19 on August 23rd 2018
Noted that the information was removed from the public notice board and filed.
Procurement and contract management 13 0 The LG Education • Evidence that the The Education department submitted the procurement input to department has sector has submitted DPU on 2nd May 2019 which was beyond the statutory date of submitted input procurement input to April 30th stipulated in the LGPAM. into the LG Procurement Unit that procurement plan, covers all investment The procurement requests included: complete with all items in the approved a) Construction of classrooms (6) at Ugx.395,259, 741-UGIFT, technical Sector annual work Q3FY 2019/20 requirements, plan and budget on time by April 30: score 4 b) Multipurpose S.lab (1) at Ugx 248,004,996-UGIFT, Q3 FY to the Procurement 2019/20 Unit that cover all items in the c) Rainwater harvesting system (1) at Ugx.11,151,933-UGIFT, approved Sector Q3 FY 2019/20 annual work plan and budget d) VIP latrines (10 stances) at Ugx 64,704,500-UGIFT, Q3FY 2019/20 Maximum 4 for this performance e) VIP latrines (2) stances at Ugx.31,031,000-UGIFT, Q3FY measure 2019/20
f) Classroom completion (2) at Ugx57,005,154-DDEG, Q3 FY 2019/20
g) Etc.
Financial management and reporting 14 Evidence that the LG 3 The LG Education Education departments Moyo DLG FY 2018/19 payments reviewed show that the department has timely (as per contract) education department endeavoured to timely certify and certified and certified and recommend suppliers for payment. Examples of payments initiated payment recommended reviewed include: for supplies on suppliers for payment: Payment of UGX 7,225,500 to M/s Ayiasi Vuga & Brothers time score 3. retention for construction of 4 stance latrine at Belameng Maximum 3 for this Market, Itula S/C. Requisition 7th May 2019, certification 13th performance June 2019 and payment on 20th June 2019 (certification took measure 36 days).
Payment of UGX 19,000,000 to M/s Obongi Prime Enterprises for construction of a 5 stance septic tank and VIP latrine at Dilokata P/S in Aliba S/C. Requisition 13th June 2019, certification 13th June 2019 and payment on 20th June 2019 (certification took 0 days).
Payment of UGX 25,287,102 to Oasis Enterprises Ltd for construction of a 4 in one staff house at Legu P/S Itula S/C. Requisition 11th June 2019, certification 7th June 2019 and payment on 19th June 2019 (certification took 0 days).
Payment of UGX 82,864,572 to M/s Oasis Enterprises Ltd for construction of a 4 in one staff house at Legu P/S in Itula S/C. Requisition 11th June 2019, Certification 5th June 2019 and ayment 19th June 2019 (certification took 0 days). 15 0 The LG Education • Evidence that the The department made a late submission of the annual department has department submitted performance report for FY2018/19 (including all four quarterly submitted annual the annual performance reports) to the planning unit on 12th August ,2019 for reports (including report for the previous consolidation. all quarterly FY (with availability of reports) in time to all four quarterly the Planning Unit reports) to the Planner by 15th of July for Maximum 4 for this consolidation: score 4 performance measure
16 0 LG Education has • Evidence that the The Education department had audit queries in one or more of acted on Internal sector has provided the 4 quarterly internal audit reports of FY 2018/19. Audit recom- information to the mendation (if any) internal audit on the Quarter 1 report had a total of UGX 409,465,838 un accounted status of for funds including Administration UGX 279,220,650, Moyo Maximum 4 for this implementation of all Hospital UGX 36,717,819, Education UGX 870,000 and others. performance audit findings for the Quarter 2 report had UGX 992,137,153 unaccounted for funds measure previous financial year including Administration UGX 299,900,511/=, Health o If sector has no audit department and UNICEF UGX 328,313,235/=, Moyo Hospital query UGX 62,186,020/=, Education 1,105,000/=
score 4 Quarter 3 had unaccounted for funds to the tune of UGX 652,175,252 including Administration UGX 199,241,694/=, o If the sector has DHO UGX 167,563,374/=, Education UGX 20,702,850, Water provided information to Officer Oja Albine Bayi UGX 3,702,000 etc. the internal audit on the status of imple- Quarter 4 report had unaccounted for funding totaling UGX mentation of all audit 2,301,405,579 made of Administration UGX 96,956,000/=, DHO findings for the previous UGX 193,630,145/=, Moyo Hospital UGX 62,596,542/=, financial year: score 2 Education UGX 31,723,120/=, Works UGX 713,086,994 (including Water department UGX 281,068,623) o If all queries are not respond- Although effort was made to respond and clear some of the queries, some remained outstanding by the end of the FY. ed to score 0
Social and environmental safeguards 17 2 LG Education • Evidence that the LG The education department in consultation with gender focal Department has Education department person/CDO disseminated guidelines on how the senior disseminated and in consultation with the women/men teachers should provide guidance to girls and boys promoted gender focal person to handle hygiene, reproductive health, life skills as evidenced adherence to has disseminated in the minutes of the head teachers’ meeting with education gender guidelines guidelines on how department held on June 13th 2019 at Moyo People’s Hall senior women/men under Min.4; guidelines on roles of the senior male and female Maximum 5 points teachers should provide teachers. The presentation by DEO and CDO focused on roles for this guidance to girls and and responsibilities of the senior woman/man and emphasized performance boys to handle hygiene, the need for schools to use menstruation and hygiene measure reproductive health, life management guidelines issued by Ministry of Health, etc. The skills, etc.: Score 2 meeting was attended by 60 teachers. 17 0 LG Education • Evidence that LG There was no evidence that the education sector in Department has Education department collaboration with gender department issued guidelines on how disseminated and in collaboration with to manage sanitation for girls and PWDs at the time of the promoted gender department assessment. adherence to have issued and gender guidelines explained guidelines on how to manage Maximum 5 points sanitation for girls and for this PWDs in primary performance schools: score 2 measure
17 1 LG Education • Evidence that the The SMCs for the sampled schools meets the guidelines on Department has School Management gender composition. For example: disseminated and Committee meets the promoted guideline on gender a) Besia PS-Moyo S/C has a functional SMC with 12 members adherence to composition: score 1 i.e. Female (5) and Male (7) gender guidelines b) Moyo Boys PS-Moyo S/C has a functional SMC with 12 Maximum 5 points members i.e. Female (7) and Male (5) for this c) Erep Demonstration PS-Metu S/C has a functional SMC performance composed of 12 members i.e. Female (6) and Male (6) measure
18 0 LG Education • Evidence that the LG There was no evidence that the education department in department has Education department collaboration with environment department issued guidelines on ensured that guide- in collaboration with environmental management. lines on Environment environmental department has issued management are guidelines on dissemi- nated and environmental complied with management (tree planting, waste Maximum 3 points management, formation for this of environmental clubs performance and environment measure education etc.): score 1: 18 0 LG Education • Evidence that all At the time of this assessment, there was no evidence that all department has school infrastructure school infrastructures were screened using environmental ensured that guide- projects are screened screening checklist. The Environment Officer attributed this to lines on before approval for lack of facilitation. environmental construction using the management are checklist for screening dissemi- nated and of projects in the budget complied with guidelines and where risks are identified, the Maximum 3 points forms include mitigation for this actions: Score 1 performance measure
18 0 LG Education • The environmental There was no evidence of developed risks mitigation plans and department has officer and community site monitoring reports by environment officer and community ensured that guide- development officer development officer at the time of the assessment lines on have visited the sites to environmental checked whether the management are mitigation plans are dissemi- nated and complied with: Score 1 complied with
Maximum 3 points for this performance measure
539 Health Performance Measures Moyo 2019 District
Summary of No. Definition of compliance Compliance justification Score requirements Human resource planning and management 1 8 LG has substantively Evidence that LG has filled The district PHC wage allocation for FY 2019/2020 recruited primary health the structure for primary was UGX 982377, 000= as per the approved budget care workers with a wage health care with a wage bill estimates for FY 2019/20, (page 24). PHC wage for bill provision from PHC provision from PHC wage for health workers in post for FY 2019/2020 was UGX. wage the current FY UGX 4,209,881,868 as per the CAOs letter to the PS/ST MoFPED dated 12/7/2019 and received on • More than 80% filled: 17/7/2019. Moyo district has 497 approved positions score 8 out of which 400 are filled (80.5%). Maximum 8 points for this performance measure • 60 – 80% - score 4
• Less than 60% filled: score 0
2 6 The LG Health Evidence that Health The wage provision for FY 2019/20 stands at UGX department has department has submitted a 982,377, 000=. Due to the shortfall in the wage submitted a comprehensive recruitment provision for 2019/20 FY, the District did not plan for comprehensive plan/re- quest to HRM for the any recruitment during the financial year hence recruitment plan for current FY, covering the there was no need to submit a recruitment plan. primary health care vacant positions of primary workers to the HRM health care workers: score 6 department
Maximum 6 points for this performance measure
3 8 The LG Health Evidence that the all health Ninety Seven ( 97%) or 44 out of 45 of the Health department has facilities in-charges have facility in-charges were appraised for FY 2018/19 conducted performance been appraised during the and their appraisa1 forms were dully signed by appraisal for Health previous FY: DHO and on file (1 hospital, Medical superintendent Centre IVs and Hospital appraised by the DHO, 1 HC IV and 14 HCIII and In- charge and ensured o 100%: score 8 29HC IIs in charge appraised by the Sub county performance appraisals chief and DHO). o 70 – 99%: score 4 for HC III and II in- charges are conducted o Below 70%: score 0
Maximum 8 points for this performance measure 4 4 The Local Government • Evidence that the LG The deployed staffs in the sampled health facilities Health department has Health department has i.e Moyo General Hospital, Besia HCIII and deployed health workers deployed health workers in Ramwogi, were as per the staff lists submitted in the across health facilities line with the lists submitted performance contract 2019/20. The inconsistences and in accordance with with the budget for the current at Besia HCII were a result of transfer e. g. Ayiga the staff lists submitted FY, and if not provided Patrick, Kadina Mariam and Onzima Basil. Two of together with the budget justification for deviations: the facilities sampled were PNFPs and have no staff in the current FY. score 4 paid from PHC wage provision i.e Moyo Mission HCIV and Erepi HCII. Maximum 4 points for this performance measure
Monitoring and Supervision 5 0 The DHO/MHO has • Evidence that the DHO/ There was no evidence of disseminating the sector effectively communicated MHO has communicated all grant guidelines for FY 2018/19 received from MoH and explained guidelines, policies, circulars in soft copy. guidelines, policies, issued by the national level circulars issued by the in the previous FY to health national level in the facilities: score 3 previous FY to health facilities
Maximum 6 for this performance measure
5 0 The DHO/MHO has • Evidence that the DHO/ There was no evidence of explaining the guidelines, effectively communicated MHO has held meetings with circulars e.t.c in all the meeting reports obtained and explained health facility in- charges and from the DHOs office. guidelines, policies, among others explained the circulars issued by the guidelines, policies, circulars national level in the issued by the national level: previous FY to health score 3 facilities
Maximum 6 for this performance measure
6 0 The LG Health Evidence that DHT/MHT has The District has one Hospital (Moyo General Department has supervised 100% of HC IVs Hospital) and the one HCIV (Moyo Mission) still effectively provided and district hospitals operates as a HCIII according to the in-charge. support supervision to (including PNFPs receiving During the FY under review, supervision was done district health services PHC grant) at least once in a for quarter two (2) as per logbook dated 2nd quarter: score 3 November 2018 and quarter four (4) only as per report dated 4th July 2019. There was no evidence of supervision for other quarters. Maximum 6 points for this performance measure 6 3 The LG Health Evidence that DHT/MHT has All health centre IIIs (HCIIIs) were supervised as per Department has ensured that HSD has super- the supervision reports on file dated 11th October effectively provided vised lower level health facili- 2018 for Q1, 21st December 2018 for Q2, 4th April support supervision to ties within the previous FY: 2019 for Q3 and 4th July 2019 for Q4. In addition, district health services the two sampled HCIIs were supervised as per the • If 100% supervised: score supervision log books obtained at the facilities 3
Maximum 6 points for this • 80 - 99% of the health performance measure facilities: score 2
• 60% - 79% of the health facilities: score 1
• Less than 60% of the health facilities: score 0
7 0 The LG Health • Evidence that all the 4 Two quarterly supervision reports i.e. Q2 and Q3 department (including quarterly reports have been were discussed under minutes 5 & 7 of the meeting HSDs) have discussed discussed and used to make held on 17th January, 2019 and under minute 6 of the results/reports of the recommendations (in each the meeting held on 5th April. There was no support supervision and quarter) for corrective actions evidence of discussion of reports for other quarters monitoring visits, used during the previous FY: score (Q1 and Q4). them to make 4 recommendations for corrective actions and followed up
Maximum 10 points for this performance measure
7 0 The LG Health • Evidence that the No evidence for clear actions undertaken as per the department (including recommendations are minutes of the meetings obtained from DHOs office. HSDs) have discussed followed up and specific the results/reports of the activities undertaken for support supervision and correction: score 6 monitoring visits, used them to make recommendations for corrective actions and followed up
Maximum 10 points for this performance measure 8 10 The LG Health • Evidence that the LG has Moyo DLG had 29 health facilities that benefited department has submitted from PHC. Of the health facilities, 26were public and submitted accurate/ accurate/consistent data 3 were PNFPs. consistent reports/data regarding: for health facility lists All facilities benefitting from PHC reported HMIS receiving PHC funding o List of health facilities data into DHIS2 and the list of health facilities that as per formats provided receiving PHC funding, reported was consistent with the list of facilities in by MoH which are consistent with the PBS system for Moyo District. both HMIS reports and PBS: score 10 In addition, Annual Health Sector Performance Report 2018/19 disseminated to LGs on 2nd-4th Maximum 10 for this October 2019 page 188 indicates 100% performance measure completeness and 99.7% timeliness for Moyo District.
Governance, oversight, transparency and accountability 9 2 The LG committee • Evidence that the LG The council committee responsible for health met responsible for health committee responsible for and discussed service delivery issues, For example; met, discussed service health met and discussed delivery issues and service delivery issues During a meeting held on 4th – 5th of May, 2018 presented is- sues that including supervision reports, Under Min:SS/CBS/01/2018/19.Committee require approval to performance assessment deliberated that Moyo Hospital had received a grant Council results, LG PAC reports etc. of 8.318.737.000 shilling for service delivery from during the previous FY: score local raised revenue. Emphasis was put on 2 completion of staff house at Eremi and purchase of incinerator at Obongi HC IV. Maximum 4 for this performance measure
9 2 The LG committee • Evidence that the health The health sector committee presented issues that responsible for health sector committee has pre- required approval of the council for example; met, discussed service sented issues that require delivery issues and approval to Council: score 2 During a meeting held on 5th May 2019. Under min presented is- sues that no. SS/CBS/01/2019. require approval to • It was recommended that the contractor in charge Council of construction staff house at Eremi be black listed and entire procurement process to be investigated. It was also resolved that Hon commander committee Maximum 4 for this members should be involved in monitoring of the performance measure projects.
• Recommendations were made to further solicit for resources and allocated it to Moyo hospital to improve on medical facilities in the hospital. 10 2 The Health Unit Evidence that health facilities Three (3) out of five (5) facilities sampled had all the Management and Hospitals have four mandatory quarterly meetings i.e Moyo General Committees and Hospital functional HUMCs/Boards Hospital , Besia HCIII and Ramwogi HCII. The other Board are (established, meetings held two (2) facilities i.e Moyo Mission HCIV and Erepi operational/functioning and discus- sions of budget HCII had less than four meetings each. i.e. 60% and resource issues):
• If 100% of randomly Maximum 6 points sampled facilities: score 6
• If 80-99 %: score 4
• If 70-79: %: score 2
• If less than 70%: score 0
11 0 The LG has publicised all • Evidence that the LG has Notices of displaying the health facilities receiving health facilities receiving publicised all health facilities PHC non- wage were seen on file at DHOs office PHC non-wage recurrent receiving PHC non- wage due to a small notice board. grants recurrent grants e.g. through posting on public notice boards: score 4
Maximum 4 for this performance measure
Procurement and contract management 12 0 The LG Health • Evidence that the sector There is no evidence of submission of the department has has submitted input to procurement plan/request seen on file. The submitted input to procurement plan to PDU procurement plan on file was dated 27th May 2019 procurement plan and that cover all investment i.e. beyond the 30th April 2019 submission requests, complete with items in the approved Sector deadline. all technical an- nual work plan and requirements, to PDU budget on time by April 30 for that cover all items in the the current FY: score 2 approved Sector annual work plan and budget
Maximum 4 for this performance measure 12 0 The LG Health • Evidence that LG Health At the time of assessment, the department did department has department submitted provide evidence of submission of the PP form1. submitted input to procurement request form procurement plan and (Form PP5) to the PDU by requests, complete with 1st Quarter of the current FY: all technical score 2. requirements, to PDU that cover all items in the approved Sector annual work plan and budget
Maximum 4 for this performance measure
13 4 The LG Health • Evidence that the DHO/ The only two Moyo DLG FY 2018/19 payments department has certified MHO (as per contract) reviewed show that the health department and initiated payment for certified and recommended endeavoured to timely certify and recommend supplies on time suppliers timely for payment: suppliers for payment. score 4. These payments reviewed are here below:
Maximum 4 for this Payment of UGX 111,515,003 to M/s Coye performance measure Technical Services (U) Ltd for construction of a staff house at Moyo Catholic shrine, Moyo S/C. Requisition 17th May, 2019, certification 20th May, 2019 and payment on 20th June, 2019 (certification took 3 days).
Payment of UGX 25,940,197 to Oasis Enterprises for construction of a residential house for a retired nurse in fulfilment of a Presidential pledge. Requisition 15th March, 2019, certification 05th June, 2019 and payment on 20th June, 2019 (certification took 3 months and 5 days, but this was a presidential pledge not in mainstream health departmental responsibilities).
Financial management and reporting 14 0 The LG Health • Evidence that the The department made a late submission of the department has department submitted the annual performance report for FY2018/19 (including submitted annual reports annual performance report for all four quarterly reports) to the planning unit on 3rd (including all quarterly the previous FY (including all August ,2019 for consolidation. reports) in time to the four quarterly reports) to the Planning Unit Planner by mid-July for consolidation: score 4
Maximum 4 for this performance measure 15 0 LG Health department Evidence that the sector has The Health department had audit queries in one or has acted on Internal provided information to the more of the 4 quarterly internal audit reports of FY Audit recommendation (if internal audit on the status of 2018/19. any) implementation of all audit findings for the previous Quarter 1 report had a total of UGX 409,465,838 un financial year accounted for funds including Administration UGX 279,220,650, Moyo Hospital UGX 36,717,819, Maximum 4 for this • If sector has no audit Education UGX 870,000 and others. performance measure query: Score 4 Quarter 2 report had UGX 992,137,153 • If the sector has provided unaccounted for funds including Administration information to the internal UGX 299,900,511/=, Health department and audit on the status of UNICEF UGX 328,313,235/=, Moyo Hospital UGX implementation of all audit 62,186,020/=, Education UGX 1,105,000/= findings for the previous financial year: Score 2 points Quarter 3 report had unaccounted for funds to the tune of UGX UGX 652,175,252 including • If all queries are not Administration UGX 199,241,694/=, DHO UGX 167,563,374/=, Education 20,702,850, Water Officer responded to Score 0 Oja Albine Bayi UGX 3,702,000 etc.
Quarter 4 report had unaccounted for funding totaling UGX 2,301,405,579 made of Administration UGX 96,956,000/=, DHO UGX 193,630,145/=, Moyo Hospital UGX 62,596,542/=, Education UGX 31,723,120/=, Works UGX 713,086,994 (including Water department UGX 281,068,623)
Although action was taken on a number of these recommendations, some remained outstanding by the close of FY 2018/19.
Social and environmental safeguards 16 0 Compliance with gender • Evidence that Health Unit Three (3) of the five (5) sampled health facilities met composition of HUMC Management Committee the gender requirement of 30% females on the and promotion of gender (HUMC) meet the gender HUMC i.e sensitive sanitation in composition as per health facilities. guidelines (i.e. minimum 30 1. Moyo mission HCIV had 6 males and 3 females (33.3%), % women: score 2 2. Erepi HCII had 5 males and 3 females ( 37.5%) Maximum 4 points and
3. Ramwogi HCII had 4males and 3 females (42.8%).
4. Besia HCIII had 5 males and 2 females (28.6%)
5. Moyo General Hospital had 5 males and 2 females (28.6%). 16 2 Compliance with gender • Evidence that the LG has The sampled facilities have sanitation facilities composition of HUMC issued guidelines on how to labelled for male and females. and promotion of gender manage sanitation in health sensitive sanitation in facilities including separating health facilities. facilities for men and women: score 2.
Maximum 4 points
17 2 LG Health department • Evidence that all health One project was done in the health sector during the has ensured that facility infrastructure projects FY 2018/19 i.e. Construction of a staff house at Eria guidelines on are screened before approval HCIII. The screening form dated 2nd November environmental for construction using the 2018 was filled and signed by the Environment management are checklist for screening of office, Planner and SCDO disseminated and projects in the budget complied with guidelines and where risks are identified, the forms include mitigation actions: Score 2 Maximum 4 points for this performance measure
17 2 LG Health department • The environmental officer Site visit report dated 8th June 2018 for the projects has ensured that and community development was produced and dully signed guidelines on officer have visited the sites environmental to checked whether the management are mitigation plans are complied disseminated and with: Score 2 complied with
Maximum 4 points for this performance measure
18 4 The LG Health • Evidence that the LG has All the five (5) sampled facilities had charts on department has issued issued guidelines on medical segregation of medical waste and/or waste bins in guidelines on medical waste management, different colours for separating medical waste. In waste management including guidelines (e.g. addition, Moyo Mission HCIV has a local incinerator sanitation charts, posters, for burning waste and Moyo General Hospital had a etc.) for construction of guideline titled “approaches to healthcare waste facilities for medical waste management for health workers guide- second Maximum 4 points disposal2: score 4. edition” of 2013, issued by the MoH.
539 Water & Sanitation Moyo Performance 2019 District
Summary of No. Definition of compliance Compliance justification Score requirements Planning, budgeting and execution 1 10 The DWO has targeted • Evidence that the district Water Moyo District has a safe water coverage of allocations to sub- department has targeted sub- 64.7% as per the Sector Performance Report counties with safe water counties with safe water coverage 2018/19. coverage below the below the district average in the district average. budget for the current FY: The District now has a total of five sub- counties now (after cutting out the new o If 100 % of the budget allocation Obongi district). They now include; Laropi, for the current FY is allocated to S/Cs Lefori, Dufile, Metu and Moyo. Of these, two Maximum score 10 for below average coverage: score 10 sub-counties are below the safe water this performance district average i.e. Lefori at 63% and Moyo measure o If 80-99%: Score 7 at 58%.
o If 60-79: Score 4 According to the current approved workplan, signed and stamped by CAO on 29th July, o If below 60 %: Score 0 2019. The District has targeted to construct four deep boreholes. All the four have been targeted for sub-counties with safe water coverage below 64.7%. These include; One borehole at Nya-inga in Lefori sub-county and Era Central, Ebihwa and Fodia villages in Moyo sub-county.
2 0 The district Water • Evidence that the district Water In the previous FY (2018/19), the safe water department has department has implemented coverage for Moyo district was at 60%. The implemented budgeted budgeted water projects in the District then had 8 sub-counties i.e. Laropi, water projects in the targeted sub-counties with safe water Lefori, Dufile, Metu, Moyo, Gimara, Aliba and targeted sub-counties coverage below the district average Itula. Of the eight sub-counties, two were (i.e. sub-counties with in the previous FY. below district safe water average of 60% i.e. safe water coverage Gimara 29% and Lefori at 47%. below the district o If 100 % of the water projects are average) implemented in the targeted S/Cs: According to the previous FY approved workplan and budget, signed and stamped Score 15 by CAO on 8th August, 2018, and the annual progress reports of last FY the District o If 80-99%: Score 10 Maximum 15 points for implemented six deep boreholes and one of this performance o If 60-79: Score 5 the facilities (16.7%) was targeted for the measure sub-county – Gimara which was below o If below 60 %: Score 0 District safe water coverage of 60%.
Monitoring and Supervision 3 15 The district Water Evidence that the district Water The District planned and implemented six department carries out department has monitored each of boreholes and one public sanitation facility. monthly monitoring of WSS facilities at least annually. All the works i.e. six boreholes and the project investments in public sanitation facility were monitored at the sector • If more than 95% of the WSS least once in the FY. facilities monitored: score 15 Monitoring reports signed by the DWO for all • 80% - 95% of the WSS facilities - the water and sanitation facilities were Maximum 15 points for observed as follows: this performance monitored: score 10 measure 1. In the 4th Quarter, a monitoring report • 70 - 79%: score 7 showing siting of the 6 boreholes was • 60% - 69% monitored: score 5 observed dated 4th April, 2019 and signed by the DWO. The report • 50% - 59%: score 3 showed the details of the siting activities. • Less than 50% of WSS facilities 2. In the 4th Quarter, a Monitoring report monitored: score 0 for the construction supervision of the Public toilets at the Centenary grounds was observed signed 15th April, 2019 by the DWO. The report showed the progress of works on the public sanitation facility. 3. Still in the 4th Quarter, a monitoring report showing progress of works for all the six boreholes and public sanitation facility was observed dated 30th June 2019 and signed by the DWO. The report showed completion of some facilities and shared the remaining works to completion. 4 0 The district Water • Evidence that the district has The list of facilities planned for department has submitted accurate/consistent data for implementation included one deep submitted the current FY: Score 5 boreholes each in: accurate/consistent reports/ data lists of 1. Moyo sub-county, water facilities as per 2. Metu sub county, formats provided by 3. Aliba sub-county, MoWE 4. Laropi sub-county 5. Dufile sub-county, 6. Gimara, sub- county
Maximum 10 for this However the Contractor hit three dry wells in performance measure Laropi, Dufile and Gimara Sub counties. Because of this, the Contractor was therefore requested to do 2 extra boreholes in Moyo sub county which has high potential for groundwater - these were successful.
Therefore, the sources the district submitted are;
1. For Moyo sub county; - Aluru borehole, Liri borehole and Lama borehole, 2. For Aliba sub county; - Rodo borehole. 3. For Metu sub County; - the borehole was not submitted by the district.
Therefore the district did not submit data for all the constructed boreholes.
4 0 The district Water • List of water facility which are Of the 5 successful boreholes, the list of department has consistent in both sector MIS reports water facilities which are consistent in both submitted and PBS: score 5 sector MIS reports and PBS are 4 only and accurate/consistent include: reports/ data lists of water facilities as per For Moyo sub county: formats provided by 1. Aluru borehole MoWE 2. Liri borehole 3. Lama borehole
Maximum 10 for this For Aliba sub county: performance measure 4. Rodo borehole.
The 5th borehole constructed in Metu sub- county was not observed.
Procurement and contract management 5 4 The district Water Evidence that the sector has The sector submitted input for the district department has submitted input for the district procurement plan to PDU that covered all submitted input for procurement plan to PDU that cover investment items in the approved sector district’s procurement all investment items in the approved annual work plan and budget on 16th April, plan, complete with all Sector annual work plan and budget 2019. technical requirements, on time (by April 30): score 4 to PDU that cover all This was evidenced by a letter from the items in the approved District Water Office to the PDU including Sector annual work plan the procurement plan and also upon cross and budget checking from the PDU the same letter was found signed and stamped 16th April, 2019. Maximum 4 for this One of the investments include; performance measure 1. Siting and supervision of four boreholes in Moyo sub county.
6 2 The district has • If the contract manager prepared a An appointment letter for the contract appointed Contract contract management plan and manager complete with a contract Manager and has conducted monthly site visits for the management plan for the planned effectively managed the different WSS infrastructure projects implemented projects existed as evidenced WSS contracts as per the contract management plan: with the DWO and PDU dated 4th March, score 2 2019 and signed by the CAO.
Site meetings were held accordingly; Maximum 8 points for this performance 1. For rehabilitation of five deep measure boreholes in the sub-counties of Moyo (Moyo I village borehole), Metu (Pamolu village borehole), Lefori (Kinyi West village borehole), Gimara (Obogubu village borehole) and Dufile (Opi village borehole) dated 8/April 2019, 2. For Borehole siting of six new boreholes in the six sub-counties of Moyo, Dufile, Gimara, Aliba, Laropi and Metu; dated 19th March, 2019 and, 3. For Borehole drilling six new boreholes in the six sub-counties of Moyo, Dufile, Gimara, Aliba, Laropi and Metu; dated 11th April, 2019.
6 2 The district has • If water and sanitation facilities From the site visits, it was observed that the appointed Contract constructed as per design(s): score 2 water and sanitation facilities were Manager and has constructed as per designs. effectively managed the WSS contracts This was observed through physical observation e.g. presence of a hand pump, a pedestal, a spout and functionality of the source. Maximum 8 points for this performance measure 6 2 The district has • If contractor handed over all The Contractor handed over all the appointed Contract completed WSS facilities: score 2 completed WSS facilities (as mentioned in Manager and has Indicator 4) to the district as per the letter effectively managed the dated 16th June 2019. All the completion WSS contracts reports/ handover reports for the drilled boreholes were observed.
Maximum 8 points for this performance measure
6 2 The district has • If DWO appropriately certified all The Contractor submitted completion reports appointed Contract WSS projects and prepared and filed for the completed WSS facilities. And the Manager and has completion reports: score 2 DWO certified all the WSS projects as per; effectively managed the WSS contracts 1. The letter dated 13th June 2019 for siting of boreholes and payment made on 14th June, 2019. 2. The letter dated 29th June for drilling Maximum 8 points for boreholes and payment made on 17th this performance June 2019. measure
7 3 The district Water • Evidence that the DWOs timely Moyo DLG water department payments depart- ment has (as per contract) certified and reviewed show that the district water certified and initi- ated recommended suppliers for payment: department endeavoured to timely certify payment for works and score 3 points and recommend suppliers for payment. supplies on time Examples of payments reviewed include:
Maximum 3 for this Payment of UGX 34,848,025 to M/s Mastak performance measure Investments Ltd for rehabilitation of boreholes in Moyo S/C, Moyo DLG. Requisition 15th April, 2019, certification 15th April 2019 and payment on 20th June 2019 (certification took 0 days).
Payment of UGX 16,206,108 to Ayiasi Vuga & Brothers for construction of a VIP latrine at Moyo Catholic shrine, Moyo S/C. Requisition 13th June 2019, certification 13th June 2019 and payment on 24th June 2019 (certification took 0 days).
Payment of UGX 101,562,008 to Reddys Borehole and Technical Services Ltd for drilling and installation of boreholes in Moyo DLG. Requisition 29th May 2019, certification 17th June 2019 and payment on 21st June 2019 (certification took 18 days).
Financial management and reporting 8 0 The district Water • Evidence that the department The department made a late submission of department has submitted the annual performance the annual performance report for submitted annual reports report for the previous FY (including FY2018/19 (including all four quarterly (including all quarterly all four quarterly reports) to the reports) to the planning unit on 21st August reports) in time to the Planner by mid-July for consolidation: ,2019 for consolidation. Plan- ning Unit score 5
Maximum 5 for this performance measure
9 0 The District Water • Evidence that the sector has The Water department had audit queries in Department has acted provided information to the internal one or more of the 4 quarterly internal audit on Internal Audit audit on the status of implementation reports of FY 2018/19. recommendation (if any) of all audit findings for the previous financial year Quarter 3 report had unaccounted for funds to the tune of UGX 652,175,252 including o If sector has no audit query score 5 Administration 199,241,694/=, DHO Maximum 5 for this 167,563,374/=, Education 20,702,850, Water performance measure o If the sector has provided Officer Oja Albine Bayi 3,702,000 etc. information to the internal audit on the status of implementation of all audit Quarter 4 report had unaccounted for findings for the previous financial funding totaling UGX 2,301,405,579 made of year: score 3 Administration UGX 96,956,000/=, DHO UGX 193,630,145/=, Moyo Hospital UGX If queries are not responded to score 62,596,542/=, Education UGX 31,723,120/=, 0 Works UGX 713,086,994 (including Water department UGX 281,068,623) .
Effort was made to respond and clear some of the queries but some remained outstanding by the close of the FY.
Governance, oversight, transparency and accountability 10 3 The district committee • Evidence that the council The council committee responsible for water responsible for water committee responsible for water met met and discussed service delivery issues, met, discussed service and discussed service delivery For example; Under Min:14/TSS/Jan/ 2019 delivery issues and issues including supervision reports, of a meeting held on 25th January, 2019; presented issues that performance assessment results, LG require approval to PAC reports and submissions from • The water sector committee received and Council the District Water and Sanitation deliberated water sector work plan for Coordination Committee (DWSCC) Quarter 2 and Quarter 3 etc. during the previous FY: score 3 • Discussion of the sector budget estimates Maximum 6 for this and work plan was conducted. i.e. emphasis performance measure was put construction of VIP latrine at Maduga Centenary ground and bore hole drilling at Laropi with high population growth. 10 3 The district committee • Evidence that the water sector The water sector committee presented responsible for water committee has presented issues that issues that required approval to Council:For met, discussed service require approval to Council: score 3 example; delivery issues and presented issues that During a Technical services committee require approval to meeting that was held on 20th Sept, 2018 Council under Min. 11/TSS/Sept/2018 it was recommended that;
• The bore holes should have user Maximum 6 for this committees in place to cater for management performance measure issues in case of break downs.
• There should equal distribution and allocation of water points or sources to the affected communities with water scarcity.
11 2 The district Water • The AWP, budget and the Water The AWP, Budget and Development grant department has shared Development grant releases and releases and expenditures were displayed information widely to the expenditures have been displayed on on the district notice boards duly signed by public to enhance the district notice boards as per the the CAO for the whole FY. transparency PPDA Act and discussed at advocacy meetings: score 2.
Maximum 6 points for this performance measure
11 2 The district Water • All WSS projects are clearly All the WSS projects were clearly labelled department has shared labelled indicating the name of the indicating the name of the project, date of information widely to the project, date of construction, the construction, the contractor and source of public to enhance contractor and source of funding: funding; e.g. the deep borehole at Liri village transparency score 2 and the deep borehole at Lama village in Moyo sub-county. They were labelled as
Borehole Name: Liri Maximum 6 points for Borehole number: DWD 75822 this performance Funding: DWSCG measure FY: 2018/19 Contractor: Reddy's Borehole and Technical Services
Borehole Name: Lama Borehole number: DWD 75824 Funding: DWSCG FY: 2018/19 Contractor: Reddy's Borehole and Technical Services 11 2 The district Water • Information on tenders and Information on tenders and contract department has shared contract awards (indicating contractor awards was displayed on the District information widely to the name /contract and contract sum) notice boards for example; public to enhance displayed on the District notice On date 5th February, 2019 the Head transparency boards: score 2 PDU published the water sector awarded projects of e.g.:
1. Drilling of six deep hand pumps in Maximum 6 points for Moyo District under engineering this performance department water section. measure
12 1 Participation of • If communities apply for water/ As observed from the community application communities in WSS public sanitation facilities as per the files, 6 applications were received in the FY programmes sector critical requirements (including 2018/19. Of which only 3 were selected community contribu- tions) for the basing on the coverage and neediness for current FY: score 1 water.
Maximum 3 points for The selected community applications this performance fulfilled the sector requirements including measure contribution of the 200,000 UGX as community contribution. For example, the applications were complete with signed meeting minutes dated 18th February, 2019 for Era Central borehole.
12 2 Participation of • Water and Sanitation Committees There was evidence of existence and communities in WSS that are functioning evidenced by functionality of the WSCs as evidenced by a programmes either: i) collection of O&M funds, ii( proper O&M plan, WSC opening bank carrying out preventive mainte- nance accounts with financial institutions. and minor repairs, iii) facility fenced/protected, or iv) they an M&E For example in Lama sub county, the Maximum 3 points for plan for the previous FY: score 2 community opened an account with Moyo this performance Cooperative and savings Credit Society Ltd measure Note: One of parameters above is on 3rd September 2019 and currently has on sufficient for the score. account 713,00 UGX and meets on every 30th day of the month since June 2019.
Social and environmental safeguards 13 2 The LG Water • Evidence that environmental Environmental screening was conducted by department has devised screening (as per templates) for all the District Environment Officer (DEO) for all strategies for projects and EIAs (where required) the sampled WSS projects from the 23rd to environmental conducted for all WSS projects and 25th of October 2018 as evidenced by the conservation and reports are in place: score 2 screening and EIA/Mitigation report signed management by both the DEO and CDO.
Maximum 4 points for this performance measure 13 1 The LG Water • Evidence that there has been For the sampled WSS facilities mitigation department has devised follow up support provided in case of reports and follow up reports were observed strategies for unacceptable environmental with raised issues and how they were environmental concerns in the past FY: score 1 followed up on. The reports were signed by conservation and DEO and NRO on 31st October, 2018. management The most salient issues for follow up included; restoration of the environment as was and ensuring the area is levelled well Maximum 4 points for after works to avoid accumulation of soil this performance around water sources. measure
13 0 The LG Water • Evidence that construction and From the three sampled contracts, there was department has devised supervision contracts have clause on no evidence of clauses on environmental strategies for environmental protection: score 1 protection, although environmental environmental protection measures are considered in the conservation and Bills of Quantities. management
Maximum 4 points for this performance measure
14 3 The district Water • If at least 50% WSCs are women From the software reports the department has and at least one occupying a key composition of the WSCs was promoted gender equity position (chairperson, secretary or observed. The WSCs had composition in WSC composition. Treasurer) as per the sector critical of women over 50% with the women in requirements: score 3 key roles as follows: Maximum 3 points for this performance 1. At the Liri borehole there are 5 women measure out of 9 members (55%) with three women in key positions of Chairman, Vice Chairman and Treasurer. 2. At the Lama borehole there are 5 women out of 9 members (55%) with three women in key positions of Chairman and Treasurer.
15 3 Gender and special • If public sanitation facilities have The Public toilets facility was constructed at needs-sensitive adequate access and separate the Centenary grounds as per the drawings sanitation facilities in stances for men, women and PWDs: that were adopted from the Ministry of Health public places/ score 3 standard designs for VIPs showing that the separation of facilities to cater for both men RGCs provided by the and women and additionally a ramp was Water Department. constructed to aid the PWDs.
Maximum 3 points for The public sanitation facilities in the district this performance have adequate access and separate stances measure for men, women and PWDs.