March 26, 2019 Page 1 of 10 C 9 - Library Info
Wednesday March 6, 2019
Governance HUB
Staff from SOLS and OLS-North, working with the Ontario Library Boards Association (OLBA), Ontario Library Association (OLA), and Federation of Ontario Public Libraries (FOPL) continue to build the Governance HUB as the place to look for governance resources and training for Ontario public library board members.
Launched in December 2018, so far, we have collected 'Year One' resources which focus on 'Board Roles and Responsibilities'. In this Year One section, you will find information on topics such as governance principles & best practices; legislative context; the Library Board/CEO relationship; board meetings & decision making and primary board responsibilities. There are short descriptions, videos, links to articles, but there are some longer printable documents.
For those who are looking for the type of materials found in old 'Library Board Development Kit', the printable resources in the 'Overview' section can be used as part of a printed orientation package for newly appointed board members. We have also loaded a copy of the SOLS presentation from the OLA SuperConference Trustee Bootcamp
In the coming months, we will be building the pages and resources for years two, three and four on the four year board cycle, which we have outlined on the landing page of the Governance HUB.
Governance Best Practice Workshops
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The fourteen (14) dates and locations for the spring Governance Best Practices workshops have been confirmed and are now available on the Governance HUB. These 3-hour sessions are an excellent opportunity for new and returning board members and CEOs to learn about boardroom practices that support informed decision-making and strategic oversight. The sessions will be interactive and look at ways to improve board functioning and decision- making. The workshop will build from the Governance Fundamentals webinar (the details of that recorded webinar are described later in this issue of Signal).
Registration is in LearnHQ - but you can select the workshop you wish to attend from the list in the Governance HUB and then click through the accompanying link to get to the registration in LearnHQ. Each person who plans to attend must register as an individual. This will help us plan, especially if demand dictates the need for a larger room.
EXCEL Relaunch Coming Soon!
The EXCEL Program will be relaunching in less than a month on Monday, April 1, 2019! Registration for the program will open on the same day.
Visit the EXCEL website for details, including new certificate requirements and upcoming courses. For questions about the EXCEL Program, e-mail the Training Team at [email protected].
Upcoming Workshop
Crisis Prevention Institute Instructor Certification Training
The Crisis Prevention Institute, in conjunction with Southern Ontario Library Service, will be bringing the Prepare Training Program® to Ontario in Spring 2019.
Imagine a facility where challenging behavior is managed early using preventive techniques that have stood the test of time. CPI's Prepare Training Program® training program is a safe, non-harmful behavior management system designed to help staff provide for the best Respect, Service, and Safety at Work.
Benefits to You and Your Organization:
Reduce the risk of injury by decreasing the number of disruptive incidents. March 26, 2019 Page 3 of 10 C 9 - Library Info
Minimize the risk of potential liability. Boost employee morale and increase productivity. Improve employee retention by providing the skills necessary to manage difficult situations. Alleviate the stress and anxiety associated with workplace violence. Comply with legislative mandates and regulatory guidelines. Create and maintain a safe and respectful environment for internal and external customers.
The training (over three full days) will give staff a solid framework for decision making and serves as a foundation for a crisis intervention training plan. The cost of Instructor Certification is $2949 (Cdn) and the cost of the one day Foundation Course is $1449 (Cdn)
Dates and Locations (confirmed):
May 28-30, 2019 - Stratford Public Library, June 4-6, 2019 – Oshawa Public Library, (McLaughlin Branch)
To register, or for more information, please contact Katie Polzin at Crisis Prevention Institute by e-mail to [email protected] or by telephone at 877-877-5389 extension 52319.
Recorded webinars
In the winter, SOLS staff recorded two webinars, both of which are now available for viewing.
#1 - Governance Fundamentals
With the recent appointments to library boards, there are many questions about the work to be done over the next four years. To start the process, staff from OLS-North and SOLS prepared a webinar on Governance Fundamentals which is now available for viewing at any time through the Governance HUB or LearnHQ.
This recorded webinar covers topics such as the legislative context of the library board, the authority of the library board, the appointment of officers, the management of meetings, including open and closed meeting processes, as well as begin to discuss roles and responsibilities for policy-making and planning.
#2 - Annual Survey 2019
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Completing the Annual Survey of Public Libraries is a required part of the process to receive provincial library funding. Whether this is your first time completing the survey, or you want a refresher, join staff from OLS-North and SOLS as they guide you through the report. Peggy Malcolm, André Lépine and Rashed Ahmed are OLS staff assigned to assist Ontario public libraries with the survey. The presenters go through the annual survey document, answer frequently asked questions, and provide tips for completing the survey and highlight the new questions in this year's survey. A free recorded version of the webinar is available through LearnHQ for viewing at any time.
Networking Opportunities
SOLS staff try to make sure that there are networking opportunities for library staff, board members and volunteers - including gatherings of library staff, teleconferences with new library CEOs, meetings of library trustees and online forums.
Library Committees
Library Committee meetings, offered three times a year, give library CEOs and senior staff an opportunity to discuss common issues. At these meetings SOLS consultants provide updates on SOLS or government initiatives. For Winter 2019, these meetings will be online and anyone can register for any date/time. The remaining dates and times are as follows:
Monday, March 4th, 10 am to noon (for Prescott-Russell area - in French) Monday, March 4th, 9:30 to 11:30 am (for Hastings-Northumberland area) Wednesday, March 6th, 9:30 to 11:30 am (for Leeds-Grenville-Lanark area) Thursday, March 7th, 10 am to noon (for Simcoe-Muskoka area) Monday, March 18th, 10 am to noon (for Saugeen area)
Trustee Council meetings
Due to the Governance Best Practices workshops being held in Spring 2019 at fourteen locations across southern Ontario, the next Trustee Council meetings will be postponed until Fall 2019. Further information on those dates will be available through SIGNAL and the Trustee Council listservs.
Professional Resources
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SOLS staff continue to work on our Professional Resources that bring together guides, articles, photos, and more for Ontario public library staff to use. Posted in LearnHQ, this section covers cover topics from Library Services to Management to Planning and Policies. Under each topic, there are links to samples, with the 'Policies and Procedures' resource including sample policies.
Sample Policies
As a resource for library staff and boards in Ontario, SOLS staff create and regularly update a series of sample policies. Written for the fictional Trillium Public Library, the sample policiesmay be used and adapted by libraries according to their needs and situation.
Over the past month, all of the policies related to Human Resources have been updated. We have updated the sample Code of Conduct and altered the samples to incorporate the recent employment standards changes to personal leaves under Bill 47. These updated policies will be posted on the SOLS website by Friday, March 8th.
French E-book Platform Migration
On February 15, the Archambault French e-book platform was successfully migrated to DeMarque’s Cantook Station. We’re currently working with the DeMarque staff to ensure that all titles and holds were transferred, and are keeping member libraries updated on all changes. In keeping with plans that were in place before this transition, SOLS staff will issue an RFP for French e-book content in the Fall of 2019 for the April 2020 license renewal.
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One eRead Canada/Un livrel Canada
CULC’s eContent Working Group is creating an opportunity for libraries to participate in a Canada-wide digital reading event: One eRead Canada/Un livrel Canada. For the month of June, participating libraries will have simultaneous access to Dawn Dumont’s Glass Beads at a cost of 25 cents per checkout. The SOLS shared OverDrive collection will participate, and the title will also be available through other digital content vendors. Details and instructions for participating are available in English and French. Questions may be directed to: [email protected] .
CULC’s intention is that this will be the inaugural program, but that the program will be ongoing and will include French language books as well. In addition to promoting a wonderful book by an Indigenous woman, published by an independent Canadian publisher, the data gathered will help Canadian libraries demonstrate that libraries lending ebooks is a good thing for the publishing industry.
Introducing the Newest APLL Graduates
We are pleased to announce that the following individuals have recently finished two years of concentrated leadership development in the APLL Institute (of the Southern Ontario Library Service) and have just earned a Certificate in Public Library Leadership. Please take a few minutes and browse this bulletin board where the graduates have posted photos and a few words outlining their current work, as well as their convictions about leadership and libraries!
Congratulations to the graduates and their libraries!
Aaron DeVries, St. Thomas Public Library Alexandra Black Sensicle, Brampton Libraries Andrea Arsenault, Vaughan Public Libraries Emily Maloney, Vaughan Public Libraries Ruthanne Price, Vaughan Public Libraries Dominique China, Brampton Libraries Ashley Kulchycki, Collingwood Public Library Ben Van Gorp, East Gwillimbury Public Library March 26, 2019 Page 7 of 10 C 9 - Library Info
Biagio Rachiele, Newmarket Public Library Cecilia Vespa, Burlington Public Library Elizabeth Kerr, Barrie Public Library Elizabeth Adema, Middlesex County Library Chantale Boileau, Barrie Public Library Jodie Delgado, Springwater Township Public Library Megan Renkema, Caledon Public Library Lizann Brunskill, Lake of Bays Public Library Pam Saliba, Toronto Public Library Susan Tough, Renfrew Public Library Michele McKenzie, Clearview Public Library Susan DiBattista, Niagara Falls Public Library
Ministry Update: Annual Survey of Public Libraries
On March 1st, the Ministry staff sent out a reminder to complete the 2018 Annual Survey of Public Libraries (ASPL). Released in January 2019, the ASPL must be completed by Friday, May 31, 2019.
They noted that "timely submission helps the Ministry in updating and publishing Ontario Public Library Statistics, which support our policy work within government and which provide key context for the Ontario public library sector’s planning activities. As you know, submission of a complete and accurate ASPL is also one of the requirements for annual public library operating support." March 26, 2019 Page 8 of 10 C 9 - Library Info
Notes for the Annual Survey of Public Libraries:
1. To access the ASPL go to: https://edcs.tcu.gov.on.ca/Main/ . Enter your GO Secure ID (your email), and your password. 2. If you cannot login or find your password, contact the IT help desk at: [email protected]. 3. If you have not yet registered on the GO-Secure system that provides access to the ASPL, please go to https://www.iam.security.gov.on.ca 4. If you are having difficulty completing the survey or have questions about a survey field, please contact Peggy Malcolm at [email protected]. 5. Holdings data used for Section C of the ASPL is posted on the SOLS website and in the "Help" section within ASPL. This data covers 2018 holdings for the OverDrive Provincial Consortium; the Archambault Shared E-book Collection; and figures for ‘Number of periodical titles’ for products licensed through the Provincial Licensing program (e.g. CPI.Q, Academic OneFile, CBCA Complete). 6. To obtain holdings data (needed for Section C) for other licensed products, staff at individual libraries are responsible for obtaining title counts directly from the vendors. A list of vendor contacts is posted on the SOLS site. 7. For those libraries using CloudLibrary, please count only the holdings purchased by your library at C0.3.3 - do not include those other titles to which you might have access through the entire collection.
New CELA website
The Centre for Equitable Library Access (CELA) has a new website platform on www.celalibrary.ca designed to make it easier and faster for libraries and their patrons to access our entire collection. We are combining the CELA and Bookshare collections into a single, mobile responsive, streamlined website so patrons can easily access more than 650,000 titles in a variety of formats. The new platform features:
• A mobile-responsive interface to make downloading books directly to accessible reading apps faster and easier • Consolidated search records to simplify finding the books patrons want in the formats they need • A single, streamlined registration process for both CELA and Bookshare • Enhanced privacy and improved protection for copyright laws • More robust statistics reporting March 26, 2019 Page 9 of 10 C 9 - Library Info
Library staff are invited to attend one of our webinars for a guided tour of the website, explore its new features and learn about the enhanced functionality for libraries. Please sign up for one of these sessions:
In English: • Tuesday, March 12, 2:00-2:30pm EDT • Thursday, March 21, 1:00-1:30pm EDT • Monday, March 25 3:00-3:30pm EDT • Wednesday, April 3 1:00-1:30pm EDT
In French: • Thursday, March 14 noon-12:30pm EDT • Tuesday, March 19 11:00-11:30am EDT • Wednesday, March 27 2:00-2:30pm EDT • Monday, April 1 11:00-11:30am EDT
Questions? Contact CELA Member Services, 1-855-655-2273 ext. 2 or e-mail [email protected]
OALT/ABO Conference
The OALT/ABO (Ontario Association of Library Technicians / Association des bibliotechniciens de l’Ontario) is hosting a conference for Library Technicians from Wednesday, May 1 to Saturday, May 4, 2019 in Niagara Falls.
Under the theme 'Poetry in Motion/Poésie en action', the conference will include workshops, meetings, social times as well as a Friday makerspace day hosted at the Niagara Falls Public Library. More information about the conference including registration and accommodation can be found on the conference website.
416-961-1669 ext. | poste 5104
800-387-5765
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