IDAHO STATE UNIVERSITY DEPARTMENT OF ATHLETICS
POLICIES AND PROCEDURES MANUAL
2012- 2013
1 I. INTRODUCTION
ATHLETIC ADMINISTRATION
Director of Athletics Jeff Tingey 208-282-4064 [email protected]
Associate Athletic Director for Student Support Services Nancy Graziano 208-282-4503 [email protected]
Assistant Athletic Director for Media Relations Steven Schaack 208-282-2621 [email protected]
Assistant Athletic Director for Financial Services Jim Kramer 208-282-2692 [email protected]
Assistant Athletic Director of Academics Matt Steuart 208-282-4668 [email protected]
Director of Athletic Compliance Joel Vickery 208-282-3332 [email protected]
Assistant Athletic Director of Major Gifts Jay McMillin 208-282-3733 [email protected]
Executive Director of the Bengal Boosters Foundation Donna Hays 208-282-5773 [email protected]
2 Faculty Athletics Representative Dr. Scott Benson 208-282-2860 [email protected]
Director of Football Academics Quinton Freeman 208-282-3562 [email protected]
Academic Athletic Advisor Liz Johnson 208-282-3312 [email protected]
NCAA Athletic Certification Specialist Biljana Jovanovska 208-282-4503 [email protected]
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1.1 MISSION STATEMENT
IDAHO STATE UNIVERSITY ATHLETIC DEPARTMENT MISSION STATEMENT
The mission of the Idaho State University Department of Athletics is to promote the well- being of student-athletes and support their success in social, cultural, athletic, personal, and academic endeavors.
Statement of principles: In order to achieve its mission, the Idaho State University Department of Athletics espouses and adheres to the following principles:
Adherence Principle: the Athletics Department will create an environment where the administrative and coaching staffs strictly uphold all policies, rules, regulations and by-laws of the University, Big Sky Conference, and the National Collegiate Athletic Association (NCAA).
Contribution Principle: As an integral and visible part of the University and the community of Southeast Idaho, the intercollegiate athletics program contributes significantly to the outreach mission of the University, both in fostering institutional spirit and generating spectator appeal.
Health Principle: the well-being of student-athletes is the most important priority of the Athletics Department.
Integrity Principle: the Athletics Department will create an environment where all staff members will confidently conduct their programs with the highest level of integrity and excellence.
Equity Principle: the Athletics Department will create an inclusive environment wherein diverse student-athletes regardless of gender, ethnicity, race, national origin, color, creed, sexual orientation, age, disability, or religion are given opportunities for participation and success in academics and athletics without fear of discrimination or harassment.
Value Principle: The Idaho State University athletics program will contribute to educational and personal growth of young men and women by developing the positive attributes of dedication, discipline, responsibility, cooperation, self-confidence, leadership and citizenship learned while striving for individual, team, and institutional success.
Excellence Principle: The success of the program is to be measured by the performance of its student-athletes and staff in their academic and athletic pursuits, both in their years at Idaho State University and in their lifelong contributions to society.
“ISU Athletics...Developing Minds, Bodies, and Futures”
[Approved: April 7, 2011]
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a. When the Mission of the Athletic Department is altered or changed in any way it must be approved by the Athletic Advisory Board (AAB). After approved it is disseminated through the following channels: i) Student-Athlete Handbook ii) News and Notes iii) Paws for News iv) Alumni Outlook v) ISU Athletic Department Website
DEPARTMENT OF ATHLETICS DIVERSITY STATEMENT
The Department of Intercollegiate Athletics fully embraces ISU Diversity Plan and the following ISU diversity statement: Idaho State University commitment to diversity is not to set specific numerical goals, but to expect each of the Vice Presidents, Deans, and Department Directors to fully comply with the Affirmative Action/EEO Diversity Policies. The expectation is to develop and implement strategies for increasing and maintain racial, ethnic, and gender diversity in their respective areas.
As a public institution of higher education, Idaho State University has both an extraordinary opportunity and a special responsibility to create and maintain a climate that affirms diversity of persons as well as diversity of views. Diversity is an indispensable component of academic excellence. A commitment to diversity means a commitment to the inclusion, welcome and support of individuals from all groups, encompassing the various characteristics of persons in our community. Among these characteristics are race, ethnicity, national origin, gender, age, socioeconomic background, religion, sexual orientation and disability. In its effort to enhance and maintain diversity, Idaho State University recognizes that particular focused effort must be placed on including members of groups who have historically been subject to discrimination and are still underrepresented in the campus community.
Intercollegiate Department of Athletics at ISU will respect the backgrounds and perspectives of our student-athletes and employees. In efforts to promote diversity, the Department of Intercollegiate Athletics will: Create an inclusive environment wherein diverse student-athletes are given opportunities for participation and success in academics; Create greater efforts in commitment and communication of diversity among campus community; Assures that the needs and issues affecting student-athletes from diverse backgrounds are addressed through University and departmental programming; Assures equitable opportunities while being proactive in recruiting minority student- athletes and employees; and Promote respect for and sensitivity to the dignity of every person and refrain from discrimination.
[Created 11/29/2011]
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PHILOSOPHY STATEMENT
Idaho State University recognizes intercollegiate athletics as an important component of a comprehensive university. Student participation in intercollegiate athletics promotes social development, well-being through exercise, fair play, organization through team effort and responsibility to self, team, university and community. For student-athletes, a quality intercollegiate program presents the opportunity for the further development of talents through excellence in coaching, competition, and facilities. For faculty, staff, students, alumni, and friends of the institution, the successful intercollegiate athletics program promotes a sense of community and pride in the University. Therefore, the University will offer its students the opportunity to participate in intercollegiate athletics. It is the University’s goal to (1) protect the health and welfare of student- athletes, (2) provide guidance for student-athletes toward their academic goals, and (3) ensure that the intercollegiate athletics program is conducted within the resources and overall mission and goals of the University.
1.2 ATHLETIC POLICY STATEMENT
The purpose of athletics at Idaho State University is to initiate, stimulate and improve intercollegiate athletic programs for student athletes on our campus. The Athletic Department also seeks to develop and promote educational leadership and athletic excellence.
The competitive athletic programs of Idaho State University are designed to be a vital part of the overall educational system of the University. The goal in athletics is to maintain intercollegiate athletics as an integral part of the education program of the University and the student-athlete as an integral part of the student body; by doing this, we hope to retain a clear line of demarcation between college athletics and professional sports.
We subscribe to, and enforce, all rules and regulations of the National Collegiate Athletic Association and the Big Sky Athletic Conference pertaining to amateurism, institutional control and responsibilities, academic standards, financial aid, eligibility, recruiting and ethical conduct.
All our staff members will adhere to the policies and procedures stated in the Idaho State University Faculty/Staff Handbook. Furthermore, it is the responsibility of each staff member to keep this handbook updated.
6 1.3 SPORT SPONSORSHIP
The Idaho State University Department of Intercollegiate Athletics includes seven varsity sport programs for men, and eight varsity sport programs for women. The University is a member of the Big Sky Conference and is classified by the NCAA as Division I in all sports (football I-AA).
1. Men’s Football 2. Men’s Outdoor Track 3. Men’s Indoor Track 4. Men’s Cross Country 5. Men’s Golf 6. Men’s Tennis 7. Men’s Basketball 8. Women’s Volleyball 9. Women’s Outdoor Track 10. Women’s Indoor Track 11. Women’s Cross Country 12. Women’s Golf 13. Women’s Tennis 14. Women’s Basketball 15. Women’s Soccer
7 ADMINISTRATIVE CONTROL
1.6.1 THE PRESIDENT OF THE UNIVERSITY
a. The President of the University is the Chief Executive Officer in charge of all the University’s operations and activities including intercollegiate athletics. The President is the University official who certifies that the University is in compliance with the regulations of the National Collegiate Athletic Association (NCAA) and the Big Sky Conference (BSC).
1.6.2 THE DIRECTOR OF ATHLETICS
a. The Director of Athletics is in charge of the University’s intercollegiate athletic program and reports to the President. The Director of Athletics does provide the President with information and recommendations that are necessary for decisions regarding policy, administration, budget, personnel, and programs. The Director of Athletics is responsible for maintaining and implementing policies approved by the President and also the rules and regulations of the BSC and the NCAA.
b. The Director of Athletics is an ex-officio member of the Bengal Foundation Board of Directors.
c. The Director of Athletics coordinates the development of the annual budget recommendation for each of the intercollegiate sports activities. The Director of Athletics is responsible for all fiscal matters within the Athletic Department.
d. The Director of Athletics is responsible for the overall conduct of the coaches in the department and the conduct of each program, including adherence to budget and treatment of student-athletes.
e. The Director of Athletics, when designated by the President, will represent the University at meetings of the NCAA, the BSC, and other athletic-related organizations.
f. The Director of Athletics is responsible, along with the Faculty Representative, for certifying the eligibility of team members.
1.6.3 THE FACULTY ATHLETIC REPRESENTATIVE
a. The Faculty Athletic Representative is appointed by the President. The Faculty Athletic Representative serves on the Faculty Representative Committee of the BSC, and when designated by the President, represents the University at meetings of the NCAA and the BSC. The Faculty Athletic Representative is also responsible for certifying the eligibility of team members and for determining that the student-athletes are making
8 satisfactory progress in their degree programs. The FAR is the Chair of the Athletic Advisory Board.
1.6.4 THE ATHLETIC ADVISORY BOARD
a. The Board serves the President and the Director of Athletics in an advisory capacity and assist them by reviewing and/or making recommendations relative to:
i) Policies governing the University’s intercollegiate athletics.
ii) The University’s relationship with the Big Sky Conference, the NCAA, and other athletic-related organizations.
iii) Such other matters as may be presented by the President of the University and/or Director of Athletics.
1.6.5 THE MINORITY STUDENT-ATHLETE ADVISORY BOARD
a. The Board serves the President and the Director of Athletics in an advisory capacity and assists them by reviewing and/or making recommendations relative to:
i) Serves as an educational body on minority student-athlete (MSA) issues.
ii) Serves as an advocate group on behalf of MSA to both internal and external constituencies.
iii) When appropriate, takes a leadership role in developing, implementing, and maintaining a mentoring program for MSA.
1.6.6 STUDENT-ATHLETE ADVISORY COMMITTEE
a. The Boards serves the fellow student-athletes and the Director of Athletics in an advisory capacity and assists them by reviewing and/or making recommendations relative to:
i) Serves as an educational body on general student-athlete issues and to enhance student welfare.
ii) Serves as an advocate group on behalf of the entire student-athlete population.
iii) Serves as a liaison between the athletic department and the general student- athlete population when warranted.
9 II. GENERAL ADMINISTRATIVE POLICIES
2.1 GENERAL OFFICE POLICIES
a. All offices and office equipment should be used solely to conduct University Business.
b. Offices should be kept clean, neat, and as professional as possible.
c. Offices should be kept locked and secured when not in use.
d. All typing, photocopying and other business should go through assigned secretarial staff.
2.2 OFFICE HOURS
a. Each Athletics Staff member is responsible for establishing and keeping reasonable hours so that they are available to conduct Athletics Department Business.
b. Office hours for classified staff members are from 8:00 a.m. to 5:00 p.m., Monday through Friday. The summer hours are 7:30 a.m. to 4:00 p.m. unless otherwise approved by your supervisor.
c. Deviation from this normal routine should be made known to the Director of Athletics Executive Assistant or the Athletics Secretary.
2.3 MEETINGS
a. Senior Administration meetings will be held once a week.
i) Senior administration members include: Director of Athletics, Executive Assistants to Director of Athletics, Associate Director of Athletics, and the Fiscal Officer.
b. Coach's Cabinet meetings will be held bi-weekly or as needed.
c. Rules Education meetings will be held once a month.
i) Head coaches and staff are required to attend.
d. The Annual Compliance Workshop is held at the beginning of each academic school year.
i) All Idaho State University Athletics staff and representatives from the administration are required to attend.
10 e. Compliance Committee meetings will be held once a month.
i) Head coaches must attend at least one meeting within the academic year. They are encouraged however to attend all meetings.
f. Athletics Advisory Board meetings are held once a month.
i) All head coaches are encouraged to attend.
g. Student Athlete Advisory Committee meetings are held once a month.
i) Appointed student-athlete representatives from each team are required to attend.
h. Minority Student-Athlete Advisory Board meetings are scheduled six times a year or will be scheduled as needed.
i. General Department Staff meetings will be scheduled as needed.
2.4 KEY POLICIES
a. Key request forms should be obtained from the Executive Assistant in the Director of Athletics' Office. Staff members shall complete personnel forms and return them to the Director of Athletics' Executive Assistant.
b. It is unlawful to duplicate University keys.
c. Only full-time permanent employees will be issued keys. Deviation from this procedure must have prior approval from the Director of Athletics.
d. University keys are to be used by only those staff members to whom they are issued.
e. If keys are lost, or stolen, notify the Director of Athletics' office immediately.
f. Upon termination of employment, all keys must be returned to the Executive Assistant. Failure to do so will result in the employee paying a fine that corresponds to the cost of re-keying.
2.5 TELEPHONE AND FAX POLICY
a. Telephone and fax machine use is restricted to University business only. Long distance personal calls charged to your office phone should be marked and reimbursement given to the Athletic Business Office. Students, including student- athletes, may not make long distance calls or send faxes from your office.
11 b. Long distance telephone charges are received monthly. They are available for review if needed.
c. Questions regarding repair of equipment should be directed to Telecommunications.
d. Requests for additional equipment must be approved by the Athletic Fiscal Officer.
e. An FAC card for personal phone calls can be requested through the Networking and Telecommunications Office.
2.6 SUPPLIES
a. Office supplies will be purchased from individual sport budgets.
b. Supplies should be used for business/office use only.
c. Notify the secretary if supplies are getting low so items may be reordered.
2.7 COPYING
a. Each department and/or coach is issued a code number for use of the copy machines. The copy machines should be used for University business only. Students, including student-athletes, may not use these machines.
b. Copy machines are located in the Athletic Administration Office, Sports Information Office, Ticket Office, Football Office, and Turner Hall.
c. The copy machines are for small jobs (up to 50 pages). For larger projects the University provides printing services through the ISU School of Applied Technology Graphic Arts Department. Copying services are also available through PSUB total Copy Center. Approval forms must be obtained through the Athletic Fiscal Officer.
d. Personal use of the copy machine is strictly prohibited.
2.8 MAILING PROCEDURES
a. University mailing may be used for University business only.
b. General mail pick-up and delivery is performed twice a day at the Athletic Administration Office: once in the morning and once in the late afternoon.
c. For Federal Express needs, see your secretary.
d. Stationary, envelopes and other mailing needs can be obtained through the assigned secretary.
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2.4 HIRING PROCEDURES
POLICY FOR HIRING PROCEDURES a. Idaho State University is committed to equal opportunity employment, a diversified workforce, and to ensuring that no one is excluded from consideration for employment on the basis of race, age, religion, sex, national origin, sexual orientation, veteran's status, political affiliation, or disability. Consequently, all employment-related actions shall be based solely on valid nondiscriminatory criteria and requirements with a goal of employing those individuals who best meet the needs of the University, and the Athletic Department.
i) GENDER EQUITY 1. The Idaho State University Athletic Department is committed to the tenets of gender equity and in working towards compliance with the NCAA's legislation of Title IX. Although this process will not be completed immediately, the department will work continuously towards fostering equality among athletes of all genders.
2. Members of the staff will follow the guiding principles of the Gender Equity Plan in all aspects including budget management, recruiting, access to facilities and equipment, promotion, etc.
ii) DIVERSITY
1. The department will reach out regionally and nationally in its search for a diversified applicant base. Among others, the department will advertise for all positions with the following search sites: Black Coach Association, NACDA, NCAA, conference offices, etc. Once applications are received, the search committee will review all applicants and the athletic department will work closely with the office of Human Resources and will follow all of the Idaho State University Affirmation Action policies. b. EXEMPT EMPLOYEES - Head Coaches, Trainers, and Administrators etc.
i) Once a vacancy has been announced, the Athletic Department and Human Resources (HR) begin the hiring process, including:
1. Develop a written position description.
2. Organization of hiring committee.
3. Completion of Affirmative Action form 1-75 (form is found on Human Resources Website www.isu.edu/humanr).
13 4. Human Resources will list position for advertisement at the following associations, Black Coaches Association (BCA), NCAA, the Chronicle of Higher Education, the National Association of Collegiate Director's of Athletics (NACDA), or any applicable specific coaches association. Local schools are also called to invite qualified applicants, especially female assistant coaches.
5. Committee reviews resumes.
6. Committee makes recommendations to Director of Athletics.
7. Athletic Department interviews candidates.
8. Director of Athletics makes recommendations to President.
9. Letter of offer is presented and signed, and the candidate is hired. c. ASSISTANT COACHES
i) Head coach informs Director of Athletics about vacancy and inquires about salary information, travel for candidates, moving expenses, etc.
ii) Head coach conducts his own search for candidates.
iii) Head coach makes recommendation to Director of Athletics of potential candidates to be interviewed. Usually only one candidate is interviewed, unless that candidate does not accept the position.
iv) The candidate is introduced to Athletic Administration and is offered the position.
v) Letter of offer is presented and signed, and candidate is hired. d. CLASSIFIED STAFF
i) See Idaho Code - Title 67, Chapter 53. e. Idaho State University is committed to equal opportunity employment, a diversified workforce, and to ensuring that no one is excluded from consideration for employment on the basis of race, age, religion, sex, national origin, sexual orientation, veteran's status, political affiliation, or disability. Consequently, all employment-related actions shall be based solely on valid nondiscriminatory criteria and requirements with a goal of employing those individuals who best meet the needs of the University, and the Athletic Department.
14 i) Idaho State University Athletics is also committed to Affirmative Action. With that said, the department will make every effort in relation to the recruitment of minority and female applicants.
2.10 VACATION POLICY
a. The Athletic Department adheres to the University vacation policies. Please check the Idaho State University Faculty/Staff Handbook for details.
b. All Department personnel should report their vacation time and sick leave on the bi weekly time sheets.
c. Coaches are required to take vacation during camps.
2.11 EVALUATIONS
a. Administrators, Coaches, and Staff
i) Employees will be evaluated by their supervisors.
ii) There will be an annual and a mid-year evaluation.
iii) Supervisors need to use the Human Resources Form for the evaluations.
2.12 EMPLOYMENT TERMINATION
a. Submit letter of resignation.
b. Return keys, phone, and any other Idaho State University owned equipment to supervisor.
c. Return courtesy car with current mileage report.
d. Travel Advances should be current and completed.
e. Any records, reports, tapes, discs, or any other property of Idaho State University Athletics must remain in the Athletic Department.
f. Meet with Human Resources and Payroll.
g. Leave forwarding address with Athletic Administration Office.
15 III. FINANCIAL POLICIES
3.1 BUDGET 3.1.1 Budget Schedule FORM: Budget Request Form (See Athletic Fiscal Officer) a. Budget requests will be submitted by the Head Coach and Department Heads to the Athletic Fiscal Officer by February 15th of each year. Justification for each line item must be attached to the Budget Request Form. Use copy or computer paper.
b. The Budget Committee will review all budget requests. The Budget Committee will consist of the Director of Athletics, Senior Woman Administrator/Associate Athletic Director, and Athletic Fiscal Officer. Final decisions are determined by the Director of Athletics after consultations with the Athletic Advisory Board and the University President. c. Budget requests will be compiled into an operating budget by the Athletic Fiscal Officer and presented to the Budget Committee. d. Each Head Coach and Department Head as necessary, will be given the opportunity to present their budget requests to the Budget Committee. e. The goal of the Budget Committee is to develop a balanced budget. Revenues equal Expenditures. The Budget Committee will develop a proposed budget to be presented to the President and Vice President of Financial Services. f. The President of the University will approve the final budget.
g. Final budgets will be provided to each Head Coach and Department Head. 3.1.2 BUDGET POLICIES:
a. State Board of Education and Idaho State University fiscal policy requires that approved budgets will not be exceeded.
b. The Director of Athletics, Head Coaches, and Department Heads will be provided monthly reports of income, expenditures, and budget balances.
c. Actual revenue as compared with projected revenues will be reviewed monthly by the Athletic Fiscal Officer and the Director of Athletics. If collections do not meet projections, reductions in departmental budgets will occur. Should revenues exceed expenditures, the first priority will be to apply those revenues to any existing deficit. If there isn't a deficit, then the Director of Athletics may carry the balance forward into the next fiscal year or apply some of the funds to expenditure requests which were deleted in the final approved budget. d. When Departmental Budgets are exhausted, Purchase Requisitions will not be approved, advances for travel and recruitment will be stopped, and expenditures incurred without authorization will become the responsibility of the individual incurring the expense. e. Each sport will be budgeted so as to purchase one set of uniforms on a yearly basis.
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16 f. Each sport will be budgeted so as to purchase the basic equipment necessary to be competitive. 3.2 PURCHASES FORM(s): Departmental Requisitions (see Accounting Technician) Request for "P" Card Transaction Form (see Financial Technician) Request for Purchase (Appendix A-l) Request for Bankcard Purchase (Appendix A-2) Bookstore Requisition (Appendix A-3) Office Max Order Form (Appendix A-4)
a. Requests for any item to be purchased by Athletic Department personnel must be initiated with the Athletic Fiscal Officer.
b. All requests for outside purchases regardless of the source of funds, must be processed, through the Purchasing Department. c. Items of a petty cash nature, limited to $50.00, may be purchased with personal funds and then reimbursed by the Athletic Fiscal Officer with a signed receipt and a statement of purpose which must be submitted for reimbursement.
d. Purchase Requisition forms must be submitted to the Financial Technician in advance of the date items are needed, with a complete description of the item. e. Any purchase without prior issuance of a Purchase Order will be the responsibility of the individual making the purchase.
f. Office Max is used when ordering any office supplies. Use the Office Max Order Form to initiate this process.
g. Bookstore requisitions must be completed and approved by the Athletic Fiscal Officer prior to making a purchase at the bookstore.
h. Coaches ordering athletic equipment should do so on a Purchase Requisition Form to be submitted to the Athletic Fiscal Officer. A complete description of items wanted should be given. If specific brand names are desired with no substitutions, note this on your request. i. Items over $5,000.00 will be approved after coaches have gotten different bids from different companies.
3.3 FINANCIAL AID/SCHOLARSHIPS
3.3.1 INTRODUCTION
FORM: Initial Tender Request Form (Appendix A-5) Tender of Financial Assistance (Appendix A-6) a. Athletic Grant-In-Aid is a privilege earned by academic and athletic promise and by continued performance in both areas.
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17 3.3.2 NATIONAL LETTER OF INTENT (NLI) / FINANCIAL AID TENDER
FORM(s): NLI and Financial Aid Tender Checklist (Appendix A-7) National Letter of Intent (Appendix A-8) National Letter of Intent Null and Void/Invalid NLI (Appendix A-9) a. ISSUE i) Coach, Sport Administrator, and Athletic Fiscal Officer meet to establish participant limits and set scholarship budget. ii) Coach provides a list of prospects to be approved by the Director of Compliance. iii) Coach prepares Financial Aid Tender and the National Letter of Intent and gives them to the Director of Athletics or the Associate Athletic Director for signature. The National Letter of Intent and Financial Aid Tender are sent to the Financial Aid office
iv) Financial Aid officer signs and returns the National Letter of Intent and the Financial Aid Tender to the head coach. v) The head coach sends the National Letter of Intent and the Financial Aid Tender to the prospective student athlete. vi) All NCAA National Letters of Intent Guidelines must be followed. b. RETURN i) The prospective student athlete must sign, date, and return the issued National Letter of Intent and the Financial Aid Tender within 14 days of the date it was issued, if not, the National Letter of Intent and Financial Aid Tender become null and void. Student- athletes have to be notified in writing if their National Letter of Intent and Financial Aid Tender are null and void.
ii) The coach forwards signed National Letter of Intent and Financial Aid Tender agreement to Director of Compliance. iii) Fiscal Officer documents all signed returned scholarships.
iv) The Director of Compliance will verify the receipt of signed and completed National Letter of Intent and Financial Aid Tenders for all media announcements and sends National Letter of Intent and Financial Aid Tender to Big Sky Conference within 21 days of the date it was issued.
v) A National Letter of Intent and Financial Aid Tender must be signed, dated, and returned by the prospective student athlete and their parents if under the age of 21, within 14 days of the date that it is issued. c. FILING RETURNED FORMS i) Financial Aid Tenders & National Letter of Intent
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18 1. A copy must be sent to the Big Sky Conference Office within 21 days of the date it was issued by the Director of Compliance. 2. The original copy of the National Letter of Intent and the Financial Aid Tender are kept in the Compliance office.
3. Copies are given to the Head Coach, Fiscal Officer, and the Financial Aid Office.
3.3.3 RENEWAL PROCESS (BylawI5.3)
FORM: Scholarship Renewal Form (Appendix A-10)
a. Early March Head coach receives athletic scholarship renewal/nonrenewal packet. b. Mid-March Review athletic scholarship recommendation with Director of Athletics.
c. Late March Head Coach types and submits completed scholarship renewal forms to the Director of Athletics for signature.
d. Late March The Director of Athletics forwards signed forms to the Financial Aid Office for signature.
e. Mid April Financial aid office will give renewal letters and forms to head coach for distribution to student- athletes.
f. April-Early July Head coach will submit signed renewal forms to Director of Compliance.
g. Fiscal officer sends a list of aid renewals by sport to the Big Sky Office.
* ISU would like to have all athletes discuss scholarship renewals with their coaches and sign renewal forms before leaving or going home for summer. However, if this is not possible, RENEWALS, NONRENEWALS, AND REDUCTIONS MUST BE GIVEN IN WRITING TO EACH STUDENT -ATHLETE BY THE FINANCIAL AID OFFICE BEFORE JULY 1.
3.3.4 CHANGE IN STATUS (Bylaw 15.3)
FORM: Non-renewal, Cancellation or Reduction of Athletic Aid (Appendix A-11)
a. SCHOLARSHIP INCREASE i) Between the date of signing the Tender and the beginning of the period of the award (start of pre-season practice or first day of classes, whichever is earlier), or
ii) After the beginning of the award period an institution cannot increase a Student- athlete's financial aid unless the student-athlete can prove financial hardship.
19 b. REDUCTION/CANCELLATION/NONRENEWAL
i) All problems (academic, discipline, etc.) that may result in a reduction, cancellation, or nonrenewal of athletic financial aid, the head coach should:
1. Document the incidence (be specific).
2. Notify the Director of Athletics.
3. Meet with the student-athlete to set conditions of improvement, expectations and/or consequences if conditions and expectations are not met (be sure to document everything - be specific).
4. Indicate, in writing, to student-athlete and student-athlete's parents or guardian, measurable conditions of continued aid and if conditions are not met, the loss of financial aid.
ii) If there is just cause to reduce, cancel, or nonrenewal athletic financial aid, the following steps should be followed:
1. Head coach should fill out the nonrenewal, reduction of athletic aid form or the cancellation of aid form. Head Coach must include all documentation that supports the justification of this act. 2. Coach meets with the Director of Athletics to discuss actions to be taken. The Director of Athletic will determine if there is just cause for reduction, cancellation, or nonrenewal to take place. If there is just cause the Director of Athletics will sign the form(s).
3. The coach will forward the forms to the Director of Compliance who will verify that the actions taken are within NCAA rules and regulations. If so, Compliance officer will sign the form(s).
4. Director of Compliance sends signed forms to the Financial Aid Office. c. APPEAL
i) A student-athlete has the right to appeal a change in financial aid status to the Financial Aid Committee. See student-athlete grievance procedure in Student-Athlete Handbook. ii) Student Athlete must put his/her appeal in writing. It must be given to the Financial Aid Office.
3.3.5 HOLD LIST
a. Athletes placed on a hold list must be notified of the expectations and conditions for improvement necessary to keep their scholarship and consequences if expectations are not met (document all meetings). b. All Students-Athletes' scholarships must be renewed, non-renewed or reduced by July 1st of each year.
20 3.3.6 SUMMER SCHOOL AID
FORM: ISU Summer School Approval and Request for Athletic Aid (Appendix A-12)
a. Returning student-athletes on financial aid can receive summer school aid in proportion to their annual scholarship equivalency.
b. All NCAA and Big Sky Conference guidelines will be followed.
c. The Idaho State University Financial Aid office sets the full grant-in-aid limits for summer school.
d. If the student-athlete drops a summer school class without obtaining a 100% refund, they are responsible for paying the athletic department the monetary value of the credits.
e. APR guidelines are used in awarding all funds.
f. A standardized department request form must be filled out completely and turned in previous to the due date for full consideration.
3.3.7 POST ELIGIBILITY AID FORM: Fifth-Year Aid (Appendix A-l3)
a. Student-athlete must have completed eligibility
b. Returning student-athletes on financial aid can receive post-eligibility aid.
c. Must be with-in five years of initial enrollment and must be within 32 credits of graduation with a minimum GPA of 2.0
d. Must complete and submit the S^-year aid request form.
e. Must have a clean disciplinary record.
f. Will be renewed in the second semester based on meeting their required academic standards.
g. All completed application will be taken to the 5th-Year Aid Review Committee. Awards are made based on available funds by this committee. 3.4 TRAVEL 3.4.1 INDIVIDUAL BUSINESS TRAVEL REGULATIONS 3.4.1.1 APPROVAL OF TRAVEL FORM: Travel Authorization (Appendix A-14)
21 a. Prior to traveling for official University purposes, individuals must have a Travel Authorization Form completed with a Preliminary Travel Itinerary and signed by either the Athletic Fiscal Officer, Director of Athletics, or the Associate Athletic Director of Compliance and Student Support. b. If no University travel funds are involved, a Travel Authorization Form must be completed. This provision applies to all travel by Idaho State University personnel in the line of duty. Approval in such instances is in the employee's interest as it can be used, in case of an accident, to verify that he/she was in fact traveling on Idaho State University business and is therefore covered by Idaho State University liability insurance and industrial-accident insurance. c. It should be noted that employees traveling during regular duty hours but who are not on approved Idaho State University business are not covered by Idaho State University liability insurance or industrial-accident insurance.
3.4.1.2 TRAVEL ADVANCES a. Travel advances are a privilege extended by the University to its employees. If the estimated cost of an approved trip exceeds $50.00, the Accounts Payable Office will provide the employee with an advance in accordance with the following schedule:
i) Airfare-100% ii) Registration fees -100%
iii) All other allowable costs - 80%
b. Advances may be given for amounts less than $50.00 if the lack of such funds would result in the obvious hardships to the employee. c. For ease of processing, please turn in your travel authorization form to the Athletic Business Office at least five (5) days before a travel advance is needed. In emergency cases, advances can be processed on shorter notice.
d. Advances will not be released more than thirty (30) days prior to the date of travel, except for the advance payment of discount airfares or registration fees. At the time of release, the employee is required to sign a Travel Advance Authorization.
e. Within ten (10) working days of return from a trip, the traveler will be expected to furnish the necessary documentation and receipts to support the travel advance. Reimbursement is limited to the exact amount of the allowable expenses. If the travel advance exceeds the allowable reimbursement amount, the traveler will be billed for the over-advance of funds. Payment is required within 10 working days.
f. Repayment of travel advance funds to the University is the responsibility of the traveler. If not repaid in a timely manner, the University can exercise the option to recover the advance through payroll deduction, as authorized by the traveler when signing the Travel Advance Authorization (the deduction will be made only after the Business Office has given notice to the traveler and provided a ten (10) day period for the employee to respond).
22 g. A travel advance may not be approved if the employee has an outstanding advance in delinquent status. 1.3 REIMBURSEMENT OF EXPENSES Travel Reimbursement Request (Appendix A-15) a. For reimbursement of allowable expenses, the traveler must complete the Travel Reimbursement Request Form with a Final Travel Itinerary. Receipts for expenses incurred by the traveler must be attached to the Travel Reimbursement Request. The Athletic Department will follow Idaho State University's per diem and mileage policies; however, YOU MUST SUBMIT ALL RECEIPTS. b. The completed Travel Reimbursement Request with attached supporting documentation is then submitted to the Athletic Business Office for processing. Approximate processing time is ten (10) to fifteen (15) working days from the date of receipt of a valid and accurate claim. 1.4 ALLOWABLE EXPENSES a. The use of privately-owned automobiles, airplanes, or other conveyances may be authorized whenever it is more practical than transportation by common carrier or University vehicle and provided such privately-owned conveyances are adequately covered by public liability and property damage insurance. Idaho State University liability insurance does not provide primary coverage for privately-owned vehicles when used on University business. b. The University will reimburse you for travel in a personal or courtesy car. A mileage form needs to be completed and returned with the beginning and ending odometer readings, a statement of where you went, miles traveled, and license plate number. Employees are reimbursed for mileage on their personal car at $0,455 per mile and on their courtesy car at $0.19. c. Allowable mileage is computed according to the latest state highway map or current online mapping program. Odometer readings are permissible only when mileage computations cannot be made from such maps or charts. However, it is advisable to keep odometer readings within city limits and a log of who is being visited or recruited in order to be paid for vicinity mileage. d. Lodging costs are reimbursable to the individual traveler on the amount of the actual cost of lodging, plus applicable tax. e. Original receipts are required for reimbursement of lodging expenses. f. If quarters are shared with another employee, separate receipts must be submitted and individual reimbursement claims filed. g. Reimbursement is not allowed for lodging expenses while staying with relatives. h. Meal expenses are reimbursed on a per diem basis, including taxes and tips, not to exceed the maximum per diem of $30.00 per day In-State and Federal guidelines for area of United States where employee is traveling per day. This information is found on the Idaho State University website under Financial Services.
19
23 i. Meal computations for partial days of travel are reimbursed according to the schedule found below:
Meal Expense Computation Date of Departure At Meals In-State 3 Out-of-St or before 7:00 am At $30.00 2 $39.00 or before 11:00 am At $27.00 1 $35.10 or before 5:00 pm $16.50 $21.45
Date of Return At or 1 $ 7.50 $9.75 before 8:00 am At or 2 $18.00 $23.40 before 2:00 pm At or 3 $30.00 $39.00 before 7:00 pm
Breakfast 25% $ 7.50 $9.75 Lunch 35% $10.50 $13.65 Dinner 55% $16.50 $21.45
j. Travel outside of Idaho is not considered Out-of-State travel unless the traveler spends the night outside of the state. Meal reimbursement for out-of-state travel that does not require an overnight stay is reimbursed at the in-state rate.
3.4.1.5 MISCELLANEOUS EXPENSES
♦Reimbursement of the following miscellaneous items is allowed if incurred by a traveler in the official conduct of the Athletic Department. a. Taxi or bus fares to and from depots, airports, and hotels and as otherwise required by an employee to conduct business while in authorized travel status. Expenses must be accompanied by a receipt for the total amount, or a detailed log signed by the employee. Gratuities to taxi drivers may be included on your expense report. b. Tipping baggage handlers for curbside check-in at airports, for Idaho State University equipment, must be reasonable. A receipt is required.
c. Registration fees required as admittance or attendance fees for official participation in camps, meetings, conferences, or conventions. Receipts are required, as well as a breakdown of expenses if the fee includes meals and/or lodging costs.
d. Laundry during a trip of five (5) days or longer duration away from the employee's official station. Receipts are required.
3.4.1.6 NON-REIMBURSABLE EXPENSES
a. Expenses of a personal nature incurred for the convenience of the traveler, such as travel by indirect routes or stopovers for personal reasons; leaving earlier or returning later than necessary from a trip for personal convenience. Notwithstanding the restrictions stated in the preceding paragraph, an employee may be reimbursed for travel expenses incurred during a personal stopover to the
24 extent the employee sufficiently documents that the cost of the entire trip (including per diem and miscellaneous expenses) is less than the cost would have been otherwise. b. Tipping baggage handlers for curbside check-in at airports for personal luggage. c. Personal travel insurance premiums (i.e. accidental death insurance).
d. Expenses for transportation between home and office or for other non-official business. e. Personal items, such as movie tickets, magazines, bar service, sightseeing fares, and other similar items considered personal in nature.
3.4.1.7 GENERAL POLICIES a. In general, travelers should make their own business, recruiting, and team travel arrangements. Any travel agency can help with airfare and rental car reservations. b. Travelers should obtain a Travel Authorization Form.
c. An authorization is mandatory when the traveler wants to purchase airfare, receive a travel advance, or process any other pre-payments (hotel registration, etc.).
d. Airfare:
i) The traveler may contact a travel agency to arrange airfare. If using a travel agency that direct bills the Athletic Department, you must fax the Travel Authorization with pre-approved signatures before they can process the airline ticket. First class and business class tickets are not allowed. ii) The traveler may arrange their own airfare online or by calling the airline. e. Rental Cars: These procedures should be followed when renting an automobile. i) Automobile Rental Insurance Waivers
1. By statute, the State of Idaho provides for liability coverage in the event of an automobile accident involving a car either State owned or leased incurred while an employee is within the scope or course of his/her employment. Since the statute applies to the use of leased vehicles, it is therefore unnecessary for the traveler using a rental car to obtain additional coverage or waivers provided by the rental car companies. If a personal vehicle is used, the car owner's personal insurance is the primary source of recovery. 2. Any car accident must be reported immediately to Risk Management, Susan Hengel Morris, 282-5741. Drivers must have a valid driver license. f. Motor Pool Cars & Vans:
25 FORM(s): Activity Bus Request Form (Appendix A-16) Motor Pool Vehicle Request Form (Appendix A-17)
i) The function of the Motor Pool is to provide for transportation needs of the University in an economical manner. Pool vehicles are those which are rented by departments for short term purposes (i.e. trips). 1. Due to constant requests for certain types of vehicles, it is best to call the Motor Pool Coordinator and reserve the desired type of vehicle in advance. With advance notice, the Motor Pool Coordinator can reserve a particular type of vehicle, if available, or will make every effort possible to meet the user's transportation needs. If a trip is cancelled, the Motor Pool Coordinator must be informed as soon as possible so that the vehicle, which was reserved, may be made available for use by another department. 2. All users must submit a Motor Pool request. Telephone reservations may be made, but must be followed up by submitting the appropriate form (Form MP-1). The top portion of the Motor Pool Request form should be completed and sent to the Motor Pool at Box 8137. The Motor Pool Coordinator will keep the form on file for later referral and for billing purposes. MP-1 forms are available through the Motor Pool Office, please - call and a supply will be mailed to you.
3. All accidents involving University vehicles shall be promptly reported first to the Local or State police or Campus Security, whichever the case may be, and then as soon as possible to the Motor Pool Coordinator. Required insurance information is either in the glove compartment or the registration holder of each vehicle.
g. All expenditures for individual and team travel, whether by cash or credit card, should be documented by a receipt. If a receipt is not available, (e.g. tolls, parking meters, etc.), you must keep a detailed log of those expenses, which must include the date and location of the parking meter or toll road utilized. All receipts should be turned in with your travel reimbursement. 3.4.2 TEAM TRAVEL
a. Team Travel planning and arrangements are the responsibility of the individual sport coach, in cooperation with the Athletic Fiscal Officer. 3.4.2.1 AUTHORIZED TEAM TRAVEL FORM(s): Estimate of Team Travel Expense (Appendix A-18) Team Travel Itinerary/Official Travel Party (Appendix A-19) a. Prior to each team travel trip, the Estimate of Team Travel Expense Form, with Official Team Travel Party, and Team Travel Itineraries must be submitted to the Athletic Fiscal Officer. i) NCAA guidelines will be followed when determining the departure and return dates and times.
ii) The Director of Athletics, the Fiscal Officer, and the Director of Compliance will approve the trip pier diem allowance.
iii) Coaches will make every effort to minimize missed class time on travel days. b. The Athletic Department shall be responsible only for the members of the department and individual team members. Any additional personnel accompanying the team shall be responsible for their own travel expenses. The number of team members making the trip shall agree with the Big Sky Conference regulations. Each year Director of Athletics and the Athletic Fiscal Officer will work with the Big Sky Conference and the
26 NCAA to establish a team travel number per sport.
i) The Official Travel Party consists of anyone whom the athletic department is financially responsible for during travel. That target must be dictated by members of the athletic administration. The size of the official travel party will be determined in conjunction with Idaho State University, Big Sky Conference, and NCAA guidelines. 3.4.2.2 TEAM TRAVEL EXPENDITURES FORM: Team Travel Expense Report (Appendix A-20)
a. Team travel expenditures may be paid through direct billing, Purchase Card, or by a team travel advance. The advance will consist of cash. An Estimate of Team Travel Expense Form must be completed and submitted to the Athletic Fiscal Officer at least seven to ten (7-10) days prior to the departure time of the trip. If not completed in this time frame there will be a $50.00 walk through charge to the team. The Athletic Fiscal Officer will submit a requisition to the Accounts Payable Department. The Requisition and check will be made out to the Idaho State University Credit Union. The Fiscal Officer will notify the Idaho State University Credit Union 24 hours in advance of the amount and denomination requested in cash. The Athletic Fiscal Officer will exchange the check made out to the Idaho State University Credit Union for the cash. The Athletic Fiscal Officer will issue the funds to the Head Coach or the Assistant designated by the Head Coach. b. The coach will be required to sign the Team Travel Advance Log, located in the safe and managed by the Fiscal Officer, verifying the coach received the funds.
c. Upon completion of the trip within the next five (5) business days the coach will return a Team Travel Expense Report with receipts and unused cash, a Final Team Travel Itinerary, and the Official Travel Party list to the Financial Technician in the Athletic Business Office. The cash is then verified by both parties and signed back into the Team Travel Advance Log. All expenditures should be itemized by the coach. The Financial Technician will organize and transfer the itemized expenditures to the Team Travel Expense Report and reconcile the Team Travel Advance with the expenditure receipts and the returned cash. The excess cash over expenditures will be deposited in the Team Travel account. The coach will be reimbursed for expenditures paid in excess of cash received. In the event the coach is short on his/her report, the coach will be required to reimburse the Athletic Department for any amounts that can't be verified. The Financial Technician records all travel advances and amounts reconciled by sport on a Team Travel spreadsheet. Any sport that shows a balance in their account after reconciliation indicates the receipts have not been returned to the Athletic Business Office.
27 3.4.2.3 MEALS FORM: Meal Money Check Out (Appendix A-21) a. Meals during travel can take one of two forms: Actual expenditures (team dining) or athletes can be given per diem allowances. A team may eat one meal under the actual mode and another under the per diem mode. i) Per diem allowances should not exceed the amount in the guidelines established by University travel. ii) A Meal Money Check Out form must be completed and each individual must sign his/her name and indicate the amount received.
b. The target budget per student-athlete is $30.00 for all teams, per the institutional policy; teams cannot go over the federal maximum for the specific city of travel they are in.
3.4.2.4 LODGING FORM: Trip Itinerary Form (each coach submits their own self-generated report)
a. Only the lodging of individuals on the Trip Itinerary form will be approved as an authorized expenditure. Lodging rates should be kept within limits of Idaho State University travel regulations.
i) Normal and reasonable expenditures associated with lodging a large contingent of people at a hotel are allowable (meeting rooms, banquet rooms, equipment rental, etc.). ii) The maximum number of student-athletes per room is three.
iii) Billing for lodging may be paid in cash using the Team Travel Advance, Purchase Card, or direct billing.
iv) Phone calls for coaches and staff should be made via the long distance company contracted by the University. The Athletic Department cannot pay for any local or long distance calls made by student-athletes.
b. There will be a maximum of three members of the official travel party per hotel room. 3.4.2.5 TRANSPORTATION FORM: Motor Pool Vehicle Request (Appendix A-17) a. During the process of determining travel arrangements, a cost-benefit should be performed for the various modes of transportation (i.e. air, bus, van, etc.). b. Mode of transportation is equitable and must be approved by the Director of Athletics and the Athletic Fiscal Officer. The budget will be equal. All decisions must be made with fiscal responsibility in mind.
28 c. Budgeted amounts must be set according to the number of road trips. d. Air travel arrangements for commercial air travel will be made with any travel agency. Charter arrangements will be made through the Athletic Fiscal Officer. e. Ground travel arrangements should be made well in advance. Payment of automobile, van or bus rental should be in cash using the Team Travel Advance, or using a Purchase Card. A Requisition form is also an acceptable form of payment for ground travel.
f. Vehicle determination will be accessed by need.
g. The athletic department does not budget travel funds for non-traditional season competitions.
h. The coach does not have the discretion to allow student-athletes and/or parents to transport team members. A release form is available for student-athletes in travel home from a competition.
i. The Athletic Department requires coaches to use the University bus service.
j. Cars and vans may be leased from the Idaho State Motor Pool. A Motor Pool Request form may be accessed on the Idaho State University website.
k. If a student is going to drive, they must follow all Idaho State University and Motor Pool Policies.
3.4.2.6 SPECIAL TEAM TRAVEL EXPENDITURES
a. All special travel expenditures must have prior approval by the Director of Athletics, and the Director of Compliance. Receipts must be obtained. i) Examples of special team expenditures:
1. Professional sporting events
2. Tours of facilities
3. Sightseeing at special attractions
4. Entertainment for extended trips
3.5 TICKET OFFICE
3.5.1 GENERAL POLICIES
FORM: Ticket Request Form (Appendix A-22)
29 a. The Director of Athletics and those whom he/she designates are the only authorized individuals who can approve complimentary tickets. As of 12/2/08 the designated authorized individuals include: i) Nancy Graziano; Associate Athletic Director for Student Support Services. ii) Steven Schaack; Assistant Athletic Director for Media Relations.
iii) Jim Kramer; Assistant Athletic Director for Financial Services.
iv) Jay McMillin; Director of Major Gifts. v) Donna Hays; Executive Director of the Bengal Foundation and Club & Sport Development. vi) ShannaNeeser; Athletic Services Administrator.
b. The ticket request form must be used and signed to receive complimentary tickets. The carbon copy of the signed complimentary request form is to be returned to the Director of Athletics. c. The ticket request forms and player guest pass lists must be turned into the Athletics Department by 12:00 pm the day before the game for approval and to the ticket office by 4:00 pm.
d. Only the Director of Athletics and those who he/she designates may alter the player guest ticket list once it has been approved and signed. As of 12/2/2008 these individuals include: i) Nancy Graziano; Associate Athletic Director for Student Support Services.
ii) Jim Kramer; Assistant Athletic Director for Financial Services.
iii) Shanna Neeser; Athletic Services Administrator.
e. In all cases, NCAA Rules and regulations must be adhered too. f. Priority of seating locations for employees and staff will be based on availability of tickets. 3.5.2 COMPLIMENTARY TICKETS
a. Idaho State University may provide four complementary admissions per home game and two complimentary admissions for away intercollegiate athletics event to a student-athlete in the sport in which the individual participates (either practices or competes), regardless of whether the student-athlete competes in the contest. 3.5.2.1 HOME CONTESTS a. Staff
i) All Athletics Department and Holt Arena staff members may receive complimentary tickets to any home games for each immediate family member. ii) Immediate family member is a person who has a permanent domicile in their home. b. Student-athletes
30 i) Student-athletes are allowed four (4) complimentary admissions for each home event the student-athlete participates in or dresses for.
ii) Student-athletes are responsible for placing the names of their guests on a pass list no later than 12:00 p.m. the day prior to the competition. Pass lists are made by each sport's assistant coach. iii) Pass lists must be approved by the Director of Athletics or those whom he/she designates. iv) Ineligible players' guests and Idaho State University coach's guests are ineligible to be on the pass list. Red shirt and injured players are eligible.
v) Admission of guests on the pass list is granted through the pass gate. Guests must show ID and sign the list before admission will be granted. vi) By NCAA rule, only a ticket stub with general admission seating assignments may be given to the player's guest. No "hard tickets" will be provided.
c. Recruits i) OFFICIAL (PAID) VISIT
1. Complimentary general admission to an Idaho State University campus athletic event may be given only to the recruit and the recruit's parents (or legal guardian) OR spouse. DURING THE REGULAR SEASON ONLY.
2. Coaches must place the recruit and his/her guests on the pass list.
3. Admission is granted through the pass gate. ID must be presented and the pass list must be signed the recruit and guest before admission will be granted.
4. By NCAA rule, a ticket stub with general admission seating assignments may be given to the player's guest. No "hard tickets" will be provided.
ii) UNOFFICIAL (NONPAID) VISIT
1. A recruit may be provided with a maximum of three (3) complimentary general admission tickets to an Idaho State University campus athletics event. Admission must be for general seating only and must be used by the recruit and those accompanying the recruit.
2. Coaches must place the recruit and his/her guests on the pass list.
3. Admission is granted through the pass gate. ID must be presented and the pass list must be signed by the recruit and guest before admission will be granted. 4. By NCAA rule, a ticket stub with general admission seating assignments may be given to the player's guest. No "hard tickets" will be provided.
High School and Junior College Coaches who coach the particular sport they want admission to:
i) May call the Executive Assistant 24 hours prior to the competition to gain admission
31 by being placed on a pass list.
ii) They must enter through the pass gate, ID must be presented and the pass list must be signed before admission is granted. For football, coaches are seated in Section T.
iii) Coaches with Idaho High School Activity Association passes will not be granted admission unless they follow the above procedures.
3.5.2.2 AWAY CONTESTS a. Conference Games - The following number of complimentary tickets are provided to visiting institutions during Big Sky contests: i) Basketball-45
ii) Football-150
iii) Soccer - 30
iv) Volleyball - 30
b. Distribution:
i) Student-Athletes- 2each ii) Full-
Time Coaches - 2 each ii)
Administration: 1. Football-12 2. Basketball-4
3. Soccer-2 4. Volleyball-2
iii) Remaining Tickets - To be used by the sport program as approved by the Director of Athletics
c. Additional Tickets i) Any additional tickets can be purchased by the coach through his/her camp account. Purchasing tickets through the operating budget is not allowed unless the administration is to use these tickets to cultivate prospective donors.
d. Non-Conference Games i) Since complimentary tickets vary from game to game, the distribution will be the same as above if the number of tickets is the same or more. When the number of complimentary tickets is less than the above amounts, they will be distributed in the same proportion as above (e.g. 12 admin tickets per 150 football tickets equals 8% and administration would be entitled to 8% of the football tickets).
32 3.5.3 DIRECTOR OF ATHLETICS BOX
a. Seating in the athletic section of the press box is limited to 17 people and final approval of those in the press box is at the discretion of the Director of Athletics.
b. The Director of Athletics has control of the tickets in the press box. Anyone wishing to use one or more of these tickets (Bengal Foundation, Corporate Sponsorship, etc.) must receive approval from the Director of Athletics.
c. The Bengal Foundation/Corporate Sponsorship have control of tickets in the press box. Anyone wishing to use one or more of these tickets must receive approval from the Associate Athletic Director for External Affairs.
3.5.4 MEDIA PRESS BOX
a. Space is available in the press box on the south side of Holt Arena for news media covering Idaho State football and the opponent. Maximum capacity is 60. b. Credentials are required and must be requested by the end of business on Wednesdays during the week of the game.
i) Credential requests can be phoned to 208-282-2621 or emailed (preferred method) to [email protected] or faxed to 208-282-2659. ii) Area and space in the press box are severely limited, so only credentialed media are allowed in the press area.
33 3.6 CAMPS/CLINICS 3.6.1 FINANCES a. A camp account is an auxiliary enterprise fund. b. All camp finances must be run through the university's financial accounting system.
c. All monies (revenues and expenditures) in the camp accounts are to be spent at the discretion of the head coach with the approval of the Director of Athletics.
d. Revenues to camp accounts cannot include local corporate sponsorship or advertising monies or merchandise without prior approval from the Director of Athletics.
e. Expenditures must meet proper university guidelines and are to be approved by the Athletic Fiscal Officer or the Director of Athletics.
f. Equipment purchased with camp funds becomes the property of the university and should be labeled accordingly. If a coach wants to own the equipment, he/she can take a payroll distribution from camp funds to purchase the equipment. All applicable payroll taxes will be withheld from this distribution. It is the coach's responsibility to show proof of ownership on any equipment purchased from personal funds. g. Upon termination of employment, all remaining camp fluids will be distributed to the coach through a payroll distribution. 3.6.2 FACILITIES
a. Sport camps or clinics can be operated within any of the Athletic Department facilities free of rental charge on a space available basis. b. Athletic department facilities include Holt Arena, Davis Field, and Reed Gym (only the main court). The football practice field is also available and must be coordinated through the campus recreation department.
c. If a camp (not a clinic) is moved to a facility not operated by the Athletic Department due to an outside event using the athletic facilities, the rental fee will be paid for by the outside event. 3.6.3 MARKETING MATERIALS
a. All brochures, posters, and marketing materials must be approved by the Director of Athletics and the Director of Compliance. 3.6.4 STAFFING
a. Exempt employees may help during the camp if the coach and employees are in agreement as to the duties of the classified employee. However, all Idaho State University work related tasks must take priority over any camp task. b. Employees used at camps, such as secretaries, equipment managers, and athletic trainers, MUST be compensated for their time spent working camps.
34 c. These employees must use vacation time from their normal jobs if they are working at the camp. d. Salaries for student-athletes working the campus must meet NCAA guidelines.
3.6.5 CAMP/CLINIC STUDENT-ATHLETE EMPLOYMENT GUIDELINES a. Camp/Clinic Employment, General Rule: A student-athlete may be employed by his/her institution, by another institution, or by a private organization to work in a camp or clinic as a counselor, unless otherwise restricted by NCAA legislation (see Bylaw 13.13 for regulations relating to camps and clinics). Out-of-season playing and practice limitations may restrict the number of players from the same institution who may be employed in that institution's camp (see the specific sport in Bylaw 17 for these employment restrictions and Bylaw 13.13).
3.7 COURTESY VEHICLES
FORM: Donated Vehicle Form (Appendix A-23) a. Courtesy vehicles will be distributed by the Director of Athletics based on availability. i) Distribution will occur equally among men's and women's sports.
b. Courtesy vehicles are to be used at the discretion of the coaches or staff personnel using them.
i) The staff member who receives a courtesy car is required to complete the Donated Vehicle Form. This form must be completed each time a vehicle is traded in order to include the new vehicle on the Idaho State University insurance coverage.
ii) The driver is responsible for providing routine service and maintenance. The driver is to service the car at the dealership, unless there is an agreement between the athletic employee and the dealer. The driver is responsible for all other expenses incurred.
iii) A copy of the staff member's driver's license must be on file the athletic department.
iv) The dealer will serve as lien holder of the vehicle.
v) Smoking and drinking are prohibited in all courtesy cars.
c. The staff member is required to complete the mileage forms and turn them into the Athletic Director by the 5th of each month.
i) The value of each courtesy car is considered to be a taxable fringe benefit by the IRS. Per the ISU Controller's Office, the value of each car is determined by the "lease valuation rule".
ii) The university withholds both income taxes and FICA taxes on the value of the
35 courtesy car and the percent of personal miles. Payroll will add the value of the vehicle to the staff member's gross pay and then the value of the vehicle is deducted back from the staff member's pay.
36 IV. DEPARTMENTS
4.1 STUDENT SERVICES
4.1.1 ACADEMIC SUPPORT The Idaho State University Student Support Office is committed to providing student-athletes with an academic support system that gives them every opportunity to be successful in the classroom and make progress toward a meaningful degree. The services provided by this office respond to the needs of the individual athlete and create a setting for the student-athlete to develop the qualities of discipline, leadership, character, and teamwork while enjoying the benefits of NCAA intercollegiate athletic participation.
PROGRAMS CURRENTLY IN PLACE i. Academic Advising: The Athletic Academic Advisor begins the ii. advising process by discussing opportunities and general university requirements, specific major requirements and aids student-athletes in planning to ensure requirements are accomplished. The Athletic Academic Advisor is a liaison to major advisors, supplemental advising, academic skills center, career development center, and other campus resources.
iii. Pre-Registration / Registration: The academic support staff is iv. available during pre-registration dates and throughout the semester to aid student- athletes in registering for their classes.
v. Guided Study Center: Four rooms adjacent to the computer lab in Turner Hall Basement are available where student-athletes may meet tutors or study in a quiet atmosphere. These rooms are open and monitored Monday thru Friday. Attendance is determined by sport.
vi. Tutorial Services: The athletic support staff provides all student- athletes with subject tutors, through the Content Area Tutoring (CAT) program, upon request from the student-athlete.
vii. New Student Orientation: All new student-athletes (freshmen and transfers) are given an orientation. They are given a campus tour and are provided with information that will help them be successful during their time at Idaho State University.
viii. Academic Monitoring: The Academic Support Staff monitors the academic progress on a regular basis to be sure student-athletes are making satisfactory progress toward their degrees and maintaining NCAA and Idaho State University academic/athletic eligibility.
ix. Mentoring: Upperclassmen, 5th year student-athletes, and
37 x. graduate assistants aid in serving as mentors for underclassmen, at risk students, and any student-athlete that requests a mentor. Mentors meet weekly to monitor and aid student-athletes as needed.
xi. Fifth Year Program: The Athletic Department may provide a fifth year of financial assistance if candidates meet the following minimum qualifications: 1. Have completed his/her athletic eligibility. 2. Received athletic related financial assistance. 3. Are within five (5) years of initial enrollment at an institution of higher education. 4. Have received no more than four (4) years of athletically related financial aid. 5. Are within 32 hours of graduation with a minimum 2.0 GPA. 6. Must have completed the Fifth Year Aid Application and applied for Federal Financial Aid by the deadline. 7. Must enroll in a minimum of 12 credit hours each semester and pass each course with a "C" or better. xii. Student Athlete Handbook: Each student-athlete receives a copy of the student-athlete handbook. This book contains athletic department guidelines and student-athlete responsibilities.
4.1.2 ACADEMICS
*For all academic and eligibility requirements refer to the NCAA manual, Big Sky Operating Code, and the current Idaho State University undergraduate catalog.
FORMS: Compliance Assistant Eligibility Checklist (Appendix B-1) Eligibility Checklist Explanation (Appendix B-2) NCAA Squad List (Appendix B-3)
i) The academic progress toward a baccalaureate degree for each student- 1. athlete shall be a priority of the Athletic Department. b. Only prospective student-athletes who have the ability to achieve their 1. baccalaureate degrees should be recruited. c. Idaho State University admission standards shall apply to all students- 1. athletes. d. Minimum academic requirements for eligibility shall be based on Idaho State i. University, Big Sky Conference and NCAA standards. e. Coaches are responsible for notifying student-athletes of academic eligibility requirements, and to see that their student-athletes maintain the appropriate number of credit hours throughout the season to maintain their eligibility. f. Big Sky Conference Compliance Assistant Eligibility reports are produced 1. by the Faculty Athletic Representative or the Director of Compliance. The 2. head coach and the Director of Compliance are to verify the accuracy of the reports and file in the appropriate place.
38 g. Academic records are kept in the office of student support. Records are to be updated and evaluated at the end of each academic semester. h. Coaches will receive a copy of the Academic Standing report and a current transcript for their student-athletes at the end of each semester. i. Each student-athlete must declare a major beginning their third year or fifth semester. The student-athlete must then enroll in a minimum of 12 credit hours each semester that apply toward graduation in that major. j. To ensure satisfactory progress toward a degree is met, after a major is declared, each student-athlete must pick up an advising information form, each semester, from the academic support office, meet with their major advisor, and return the completed form to the academic support office for evaluation. k. If a student-athlete is ineligible for athletic competition at the beginning of any semester by reason of incomplete grades, he/she may become eligible during the semester upon the removal of the incomplete grade or grades on the official records in the Registrar's Office. l. A student-athlete who participates in a sport which extends over two semesters must meet all academic requirements for either or both semesters. m. Student-athletes who are eligible during a term are academically eligible between terms until the first day of classes of the succeeding term. Student-athletes who have been academically ineligible during a term remain so until the day after the date of the last scheduled final exam and the grades which make them eligible are received and posted in the Registrar's Office on the official grade sheet. n. Summer terms i) Refer to the NCAA Manual Bylaw 14. o. Scholastic probation and dismissal i) Refer to the current Idaho State University Undergraduate Catalog.
4.2 COMPLIANCE
4.2.1 COMPLIANCE RESPONSIBILITIES a. Rules compliance is a shared institutional responsibility. b. The University President, Faculty Athletic Representative, Director of Athletics, and the Associate Athletic Director for Compliance share the responsibility for establishing policy and procedures and educational programs to promote and monitor rules compliance. c. The Associate Athletic Director for Compliance and Compliance Officer are directly responsible for administering department compliance policy and procedures under the direction of the Director of Athletics. d. Coaches are responsible for knowing and adhering to the Idaho State University, NCAA, and Big Sky Conference rules and regulations. e. Coaches in conjunction with the Compliance Officer have the responsibility of making sure student-athletes have a working knowledge on NCAA and Big Sky Conference rules.
39 4.2.2 FACULTY ATHLETIC REPRESENTATIVE (FAR) a. The Faculty Athletic Representative is the official final university voice in interpreting all NCAA and Big Sky Conference rules and regulations. The Faculty Athletic Representative reports to the University President.
b. The Associate Athletic Director and the Compliance Officer are responsible for all departmental rule interpretations and rules compliance monitoring efforts, with the oversight of the Faculty Athletic Representative.
c. The Faculty Athletic Representative, Associate Athletic Director, Compliance Officer, Director of Athletics, and the University President are the individuals designated to make calls to the NCAA and the Big Sky Conference office for official interpretations and clarifications. COACHES CAN NOT MAKE SUCH CALLS.
4.2.3 POLICY a. All coaching staff members are issued an NCAA and Big Sky Conference Rules manual. Coaches are responsible for the information contained therein.
b. Monthly and yearly compliance education meetings are administered by the Associate Athletic Director for Compliance and the Compliance Officer (refer to administrative policies, meetings).
c. If coaches cannot find the answer to a question in the NCAA manual they should inquire, in writing, to the Associate Athletic Director or the Compliance Officer.
d. All coaching personnel are required to sign the NCAA Certification Compliance form annually in good faith.
e. All violations must be reported immediately to the Director of Athletics.
f. NCAA rule changes and recruiting rules should be shared with boosters and student-athletes.
g. According to NCAA guidelines, a compliance audit shall be conducted with the assistance of Idaho State University internal auditors.
SELF REPORT PROCEDURES
a. When a violation occurs, the following process should be followed: i. Violation is reported to: 1. Director of Athletics —> University President ii. Compliance Officer
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b. Faculty Athletic Representative (FAR) i. Director of Athletics and Compliance Officer
c. Investigate the facts or findings
d. Confirm the violation and submit documentation to the Faculty Athletic Representative i. Compliance Officer and the Faculty Athletic Representative - Complete necessary forms ii. Faculty Athletic Representative
e. Send forms to appropriate authorities (Big Sky Conference and NCAA)
Send copies to: a. University President b. Director of Athletics c. Athletic Advisory Board d. Head Coach e. NCAA Compliance Committee f. Faculty Athletic Representative and Compliance Officer g. Review and monitor the final NCAA/Big Sky Conference response
4.3 EQUIPMENT ROOM
FORM: Team Equipment Verification Form (Appendix B-4) Equipment Fine List (Appendix B-5) Equipment Order Form (Appendix B-6)
a. All equipment is the property of Idaho State University Athletics and is stored, repaired, and issued through the Equipment Room.
b. The equipment needs of all sports should be centralized through equipment room services and overseen by the equipment manager. All NCAA guidelines will be followed for issue and collection of athletic gear.
c. Team practice gear, uniforms, and equipment will be distributed and collected to each team as needed in conjunction with the equipment room services and the respective sport coach. i) All men's and women's teams and provided all of the equipment and supplies necessary to compete. ii) All requests for equipment must be approved through the athletic director and the fiscal officer. d. The Equipment Manager is directly responsible to the Director of Athletics in all matters concerning equipment.
e. The Equipment Manager will publish rules and policies regarding equipment handling for each sport.
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f. The Equipment Manager will keep accurate records of all equipment checked out to the athletes. Any fines that may occur due to lost or stolen equipment are to be assessed by the Athletic Fiscal Officer.
g. At the end of each sport season, the Equipment Manager will turn in a list of all athletes owing for lost equipment to the Athletic Fiscal Officer. The Athletic Fiscal Officer will process a "hold" status at the Accounting Office on the athlete.
i) When students have "holds" at Accounting due to athletic bills, this form is a release after payment or return is made to the Athletic Department
h. Coaches should inform the Equipment Manager of their practice schedule and game times. Any requests to have the Equipment Room open during vacation periods should be requested well in advance.
i. Coaches will be responsible for purchasing equipment for their sport.
j. Any change or altering of the logos or colors on equipment is prohibited without written approval from the Director of Athletics. A list of approved licensed logos is listed on the "LEX" drive under athletic-share.
4.4 ATHLETIC DEVELOPMENT / FUND RAISING a. The main fund raising arm of the Department of Intercollegiate Athletics at Idaho State University is the Bengal Foundation and the Major Gift Development office. Fund raising can be in the form of an endowment, a capital campaign, Bengal Foundation or sport specific clubs.
b. COACHES AND STAFF MEMEBERS ARE NOT TO FUND RAISE ON THEIR OWN. ALL FUND RAISING CALLS MUST BE COORDINATED THROUGH THE EXECUTIVE DIRECTOR OF THE BENGAL FOUNDATION.
4.4.1 BENGAL FOUNDATION a. The Bengal Foundation is a non-profit organization established to help support the athletic program at Idaho State University and is chartered with bylaws, elected officials, and a Board of Directors.
b. The aims and purposes of the Bengal Foundation are: i) To united and encourage the friends and alumni of Idaho State University in an organized effort and to increase their interest in the University through enhancement of the athletic program.
42 ii) To donate money to the athletic scholarship fund for student-athletes at Idaho State University.
c. The Bengal Foundation is under the guidance of the Executive Director, whose function is to encourage all friends and alumni to cooperate with the fund raising efforts of the University. The Executive Director of the Bengal Foundation reports to the Director of Athletics. The Bengal Foundation works in conjunction with the Idaho State University Foundation and the Alumni Office.
d. The Bengal Foundation's relationship to the intercollegiate athletic program is to help upgrade, enrich, and support the scholarship program for all Idaho State University varsity programs.
4.4.2 TYPES OF FUNDRAISING a. Endowment: The athletic endowment is a scholarship program where money is raised for future scholarships. A committee from the Bengal Foundation assists in the raising of funds for the endowment.
b. Capital Campaign: A capital campaign is a major fund raising campaign where the function is to raise money for a permanent item such as a building or facility. A capital campaign would typically be headed by the Director of Major Gifts. A capital campaign should not be held more than once every decade.
c. Outside Individual/Groups: Any individual or group can donate a gift-in- kind or funds to the Athletic Department. All gifts to an individual sports program must be approved by the Director of Athletics and these gifts do not qualify for Bengal Foundation benefits (such as tickets). The following are the procedures required for boosters or booster groups in order to be associated with Idaho State University Athletics: i. The NCAA and Idaho State University require that all expenses for Idaho State University Athletics must be paid through the institution's athletic department (i.e. a gift for a coach or a scholarship for a student-athlete). ii. NCAA Bylaw 6.2.3.1 Financial Audit Division I - All outside organizations, agency, or group of individuals shall be subject to an annual financial audit conducted for the institution by a qualified auditor who is selected by the CEO (or designee) of the institution.
d. Sports Clubs: Sport Clubs have been developed to raise money for individual sports helping with their special needs (i.e. knee braces, recruiting, etc.). Funds raised for these clubs are under the direction of the Executive Director of the Bengal Foundation and the Head Coach. All funds are deposited through the Bengal Foundation and distributed to the appropriate sport account.
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4.4.3 COURTESY CAR PROGRAM a. The courtesy car program is organized and supervised by the Director of Athletics. Coaches and staff member are NOT to contact car dealers regarding the donation of a car without first receiving approval from the Director of Athletics. Once a coach or staff member receives a car, they are expected to visit the dealer monthly to thank the dealer.
4.5 MARKETING AND PROMOTIONS
a. ADVERTISING i) Placement of advertising (print, electronic, outdoor, etc.) will be performed through the marketing office. This includes any Big Sky or NCAA competitions.
ii) Production of advertising material will be coordinated between the marketing office and any agency employed to do such work.
iii) Development of ticket brochures, including pricing and timing of sales campaigns, will be coordinated by the marketing office and the athletic ticket office.
iv) Group ticket pricing and sales should be approved by the AD's office and the athletic ticket office.
v) Charitable ticket give-a-ways must be approved by the Senior Associate Athletic Director. (See written policy for ticket request).
b. SPONSORSHIP PACKAGES AND PROMOTIONS i) All sports sponsor packages and promotions are to be coordinated by the Assistant Athletic Director and the Director of Athletics. ii) Schedule cards, posters, special events programs, etc. are to be coordinated by the Director of Marketing
c. EVENT ACTIVITIES i) Any pregame, halftime, or postgame activity to take place in conjunction with an athletic event is to be approved by the Assistant Athletic Director or his/her designee. This includes any and all plans for cheerleader performances.
ii) Anything announced over the public address system at Holt Arena or Reed Gymnasium at any athletic event is to be approved by the Director of Marketing.
d. RADIO/TV BROADCASTING
44 i) The broadcasting of Idaho State University athletic events is to be coordinated at the direction of the Director of Athletics.
ii) Any problems or information needed regarding radio or television broadcasts should be directed to the particular station through the marketing office.
iii) Approval of broadcasters is to be handled by the Director of Athletics.
4.6 SPORTS INFORMATION
FORMS: See Appendix E-1 for complete Athletic Media Relations Office Manual a. GENERAL GUIDELINES i) All sports in season will be covered on a daily basis with cooperation of the coach.
ii) All student-athlete, coach, and staff interviews should be arranged through the Sports Information Office. A twenty-four hour notice is recommended.
iii) No student-athletes or coaches should be contacted at home.
iv) News of an unusual or even sensational event should be released by the Sports Information Department in consultation with the Director of Athletics.
v) Questions by the media regarding grade point averages should be channeled through the Sports Information Department in consultation with the Associate Athletic Director for compliance.
vi) Maintaining a credible image for the Athletic Department is a primary function of the Assistant Athletic Director for Media Relations. It is important that the Assistant Athletic Director for Media Relations be well informed by both the coaches and the Director of Athletics. b. BROCHURES i) All sports publications will be produced by the Sports Information Office. ii) Brochures must conform to NCAA rules and regulations. c. PHOTOGRAPHY i) The Sports Information Office is responsible for organizing an annual picture day for each sport.
ii) The Sports Information Department will arrange for the photographer and coordinate with each coach the shots to be taken.
45 iii) Extra pictures ordered by coaches and athletes must be paid for by the coach or athlete. d. PROGRAM i) The Sports Information Department will be responsible for producing a program for each home event that requires one.
ii) All programs will be produced under the direction of the Sports Information Department. e. PUBLICITY i) The Assistant Athletic Director for Media Relations will assign coverage duties of all pertinent Idaho State University sports between him/herself, the Assistant Media Relations Director, and any other assistants, graduate or otherwise.
ii) The Sports Information Department will staff each home event and provide results and information on the event to the media. f. STATISTICS i) The Sports Information staffer assigned to the sport will work with each coach on compiling cumulative statistics, best times, etc., and will be responsible for distributing them to the media and other interested parties.
ii) During home events the sports information office will run stat crews, compile results, and box scores and will make sure this information is distributed to media and coaches after each event is completed. g. INTERNET i) The Assistant Director of Media Relations is responsible for the daily upkeep of the Athletic Department's web site.
4.7 STRENGTH AND CONDITIONING PROGRAM a. The principle strength center is in the Sports Medicine Complex adjacent to Holt Arena. The student-athlete's physical well-being is essential for helping you reach and maintain your optimum physical condition. To help achieve this goal, the Athletic Department has established a Strength and Conditioning Program to lessen the possibility of injury or re-injury. However, should an injury occur, the Department is committed to a comprehensive rehabilitation program. A student- athlete must have clearance from the Athletic Training Staff before he/she will be permitted to work out.
b. Hours of operation vary depending on season and team schedules. If you need specific information on hours call 282-3035.
4.7.1 STRENGTH CENTER RULES
46 a. The following Strength Center rules have been established for all users: i. Adhere to scheduled workout times.
ii. Student-athletes must let their Strength and Conditioning coach know if they will be missing a workout.
iii. Only current and former student-athletes are allowed in the weight room. Former athletes must have permission from the head strength coach and must sign a release form.
iv. Coaches may use the facility if it does not interfere with the
v. student-athletes workouts and may only be used during the hours of operation and with supervision of strength and conditioning coach.
vi. Prior to participation all student-athletes must have a physical exam and medical clearance before using the strength and conditioning complex.
vii. Any student-athlete wishing to take supplements must first clear the supplement with the strength and conditioning coach to ensure that the product is safe and allowable by the NCAA. The recommendation of the strength staff is that supplements will not improve athletic ability.
viii. No horseplay, temper tantrums or offending others is allowed.
ix. Always warm-up and cool down. Stretch before and after each workout.
x. A member of the Strength and Conditioning staff must be present for all workouts in the Strength center.
xi. A spotter must be used when student-athletes are doing near maximum-efforts, at any number of repetitions.
xii. Use the proper form on all lifts and take the exercise through the full range of motion; do not jerk or bounce the weight.
xiii. Student-athletes are required to use collars on the bar.
xiv. No one is allowed to squat outside the squat rack.
xv. Metal weights must not be dropped. Only rubber weights may be dropped on power racks.
xvi. All weights and dumbbells must be returned to their proper racks, replacing dumbbells in pairs. Weights are not to be left on the floor.
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xvii. Break down all bars used and weight-loaded machines. Put plates back in proper order, making sure the lettering faces out so plates can be easily read.
xviii. Any facility related injury must be reported to the strength and conditioning coach immediately.
xix. Clean workout gear, including shirts, is mandatory. Shirts, shorts, or sweats are acceptable.
xx. Athletic shoes are required. Flip flops, stockings, sandals, muddy shoes and bare feet are not acceptable.
xxi. Student-Athletes are not allowed to use cell phones or IPODS during any of their workouts.
xxii. Food and drinks are not allowed in the facilities.
xxiii. Tobacco or spitting is not allowed.
xxiv. No pets or children are allowed in the weight room unless permitted by the strength and conditioning coach.
xxv. Strength and conditioning staff is not responsible for lost or stolen items.
xxvi. Student-athletes must follow their strength and conditioning program developed by the Strength and Conditioning coach.
xxvii. The Strength and Conditioning coaches must be treated with decency and respect by student-athletes.
xxviii. The strength and conditioning coach has the authority to excuse any student-athlete or coach if the above rules are not followed.
xxix. If you have any questions about your training program, ask your Strength and Conditioning coach.
4.8 HEALTH SERVICES
4.8.1 INSURANCE
FORM: Student-Athlete Insurance Information (Appendix B-7) a. Idaho State University requires every student-athlete to have primary health insurance, either through an individual policy, family member, or the ASISU Student Health Insurance Plan,
48 before beginning athletic practice. Student- Athletes need to make sure their primary insurance covers not only injuries at home, but also in Idaho and wherever athletic competition occurs. Many HMO/PPOs cover only doctor/clinics in students' home states. b. An insurance questionnaire provided by the Department of Athletics must be completed by every student-athlete prior to the first practice of the season. i. Information provided on the questionnaire may be subject to periodic review to assure that the information is current. ii. When returning the completed questionnaire, a photocopy of the insurance card needs to be attached. This is requested by our health care provider in order to eliminate confusion in billing and to expedite authorization for medical services. c. It is the responsibility of the student-athlete to notify the respective team athletic trainer and Athletic Department of any changes to their insurance policy, at the time the changes take place. A copy of the new card and information must be acquired and on record in the Athletic Department as well as in the Student Insurance Coordinator's office. Failure to do so, may lead to a delay in medical care, and/or loss of insurance coverage. d. Idaho State University does provide an athletic injury/accident policy which is secondary or excess to any other collectible health insurance. Therefore, all medical treatment for injuries sustained during the play or practice of Idaho State Intercollegiate Athletics must first be billed to the student's primary health insurance (parents or individual). It is the responsibility of the student-athlete to ensure that all claims are processed through his/her primary health insurance. i. Any amounts that are not paid by the student-athlete's primary insurance coverage will be considered by the athletic injury/accident insurance. ii. The Idaho State University Athletic Department will pay for any remaining balances after consideration by all insurances. iii. The student-athlete must provide an explanation of benefits (EOB) to verify denial of insurance coverage. iv. Coverage for athletic injuries extends up to 2 years after the date of injury.
e. Costs over $75,000 are covered by catastrophic coverage provided by the NCAA.
49 f. All student-athletes will be informed as to the type and amount of insurance coverage, use of the Student Health Center, use of Emergency Room facilities, and athletic injuries.
g. NCAA regulations dictate that the Idaho State University Athletic Department cannot be responsible for sicknesses or injuries that occur outside of intercollegiate practice or competition.
4.8.2 IDAHO STATE ATHLETIC DEPARTMENT HEALTH SERVICE POLICY
a. When a student-athlete is injured during practice or competition, the student-athlete should immediately notify an athletic trainer, no matter how minor it may appear at the time. The athletic trainer will evaluate the injury and make the decision to how the injury will be treated. If a physician's attention is warranted, the athletic trainer will arrange for an appointment. A student-athlete must be referred by a Certified Athletic Trainer and an injury report completed in order to be eligible to have the Athletic Department be responsible for any medical bills. The Athletic Department may not be responsible for medical expenses incurred without an authorized athletic injury report.
b. If surgery is scheduled, it is the student-athlete's responsibility to inform the athletic trainer that a second opinion or pre-authorization is required by their primary insurance carrier.
c. In the event that emergency care is needed, proceed immediately with emergency care by calling 911/8-911 or being transported to a medical care facility. A follow up call to the team's Athletic Trainer and Head Coach is mandatory.
d. The student-athlete is responsible for returning the Insurance Information Form to the Athletic Department's Health Insurance Coordinator. It is critical that the student-athlete bring all medical bills and insurance statements to the Athletic Office as soon as received so that the processing can begin. When this does not occur, the Department cannot be responsible for delayed bills being sent to a collection agency or the resulting interest charges. WE CANNOT PROCESS BILLS OF WHICH WE ARE NOT AWARE!
e. The Idaho State University Athletic Department cannot assume any financial obligations for dental or optical billings unless these billings are directly related to an athletic injury.
f. The Idaho State University Athletic Department will not assume any financial responsibility for complications due to failure to follow physician's and/or Athletic Trainer's instructions.
50 g. The Idaho State University Athletic Department will not assume any financial responsibility for illness or conditions that occur during the season and are unrelated to intercollegiate sports participation (e.g. appendicitis, pneumonia, mononucleosis, growths such as tumors or cysts). The Athletic Department will not assume any financial responsibility for injuries which pre-exist to participation in the Idaho State University athletic programs or occur outside of the official practice or play of intercollegiate athletics (e.g. fall in the dorm, automobile accident, intramural sports or PE weight training class).
h. The Athletic Department cannot assume any financial responsibility for claims resulting from bodily injury caused or contributed by the student-athlete being intoxicated, or being under the influence of drugs or narcotics, unless prescribed by a doctor for a medical condition.
i. The Athletic Department will not assume any financial responsibility for the treatment of an injury that has not been approved by a Certified Athletic Trainer. If a student-athlete chooses to be treated by medical personnel other than those arranged by the Athletic Department's Certified Athletic Trainers, the Athletic Department will not be responsible for communication with the medical providers or assume financial responsibility for treatment. This includes expenses for travel, meals, and overnight accommodations.
j. The Athletic Department's Certified Athletic Trainers are the ONLY people who can refer or arrange for any medical treatment. A coach may not arrange such treatment unless pre-approved by a Certified Athletic Trainer. In the event that physical therapy is prescribed by a physician, treatment still must be approved by a Certified Athletic Trainer. In the event that physical therapy is prescribed by a physician, treatment must still be approved by a Certified Athletic Trainer.
k. If an injury occurs within the first month of the semester and the student-athlete withdraws from the academic semester, Idaho State University will no longer cover medical expenses. For exceptions, contact the Athletic Health Insurance Representative.
4.8.3 ATHLETIC INJURY/AUTHORIZATON REFERRAL PROCEDURE a. All medical services for athletic injuries provided to a student- athlete must be coordinated with the team trainer if any or parts of the services are too be paid for or provided on behalf of Idaho State University. The Athletic Injury/Authorization Form is to be completed if the student-athlete:
51 i. Is seen by an Idaho State University team physician and/or consultant ii. Is seen at the Idaho State University Student Health Center iii. Receives x-rays iv. Receives any type of diagnostic testing v. Is scheduled for physical therapy or Chiropractic care vi. Is scheduled for surgery vii. Receives a brace or orthotics
4.8.3.1 ATHLETIC INJURY/AUTHORIZATION FORM PROCEDURES Athletic Injury Authorization Form (Appendix B-8)
a. The insurance designee of the Idaho State University Athletic Department will assume responsibility of payment of athletic related injuries ONLY IF THE FOLLOWING STIPULATIONS ARE MET:
i) When a student-athlete is injured during practice or competition, the student-athlete should immediately notify an athletic trainer, no matter how minor the injury might appear at the time. The athletic trainer will evaluate the injury and determine how the injury will be treated. If a physician's attention if warranted, the athletic trainer will arrange for an appointment.
ii) An Athletic Injury/Authorization Referral Form must be completed, its entirety, and signed by an Idaho State University Certified Athletic Trainer whenever a student-athlete is injured as a result of participating in a sponsored intercollegiate practice or event.
b. When scheduling a student-athlete for a physician's appointment, diagnostic test, etc., the following procedures must be followed:
i) Complete an Athletic Injury Authorization Form with appropriate signatures. Present copy of Authorization Referral Form to each provider for billing purposes.
ii) If surgery is scheduled, it is the student-athlete's responsibility to inform the Certified Athletic Trainer that a second opinion or pre- authorization is required by the primary insurance carrier.
iii) Notify trainer and/or student health insurance representative if additional medical services, including physical therapy, are required for injury (i.e., continued doctor appointments, additional diagnostic services).
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iv) Forward original form to Crystal Ross, Health Insurance Coordinator, (208) 282-2972. Address: STOP 8375, Pocatello, ID 83209.
c. Itemized bills must be submitted first to all personal insurance programs which the athletic injury may be eligible for coverage (even if payment is denied due to deductible not having been met or non-network providers). The athlete's personal insurance company will return to you an official statement (Explanation of Benefits - EOB) of what they will/will not cover and the reason for non- payment. The insurance designee or Athletic Department must be presented with an EOB statement for each itemized bill for which you are requesting payment through our excess coverage policy.
d. If the student-athlete/family receives a bill, benefits check, or request for information, etc., a copy of all applicable insurance statements showing payment or denial of benefits should be forwarded to the Athletic Department. You should not assume that bills will be "taken care of." Any questions about the bills should be directed to Crystal Ross, (208-282-2972). Address: STOP 8375, Pocatello, ID 83209.
e. The Idaho State University Athletic Department will try to attempt to relieve any financial burden that may occur from the care of athletic injuries. However, this is not an all-inclusive policy and benefits will be applied subject to the terms and limitations of the policy. Failure to follow the above procedures may result in your account being turned over for collections.
4.9 TRAINING ROOM
a. The Department operates two athletic training rooms on a routine basis. These training rooms are located at Holt Arena and Reed Gym. The Davis Field facility is strictly a satellite facility that is not permanently staffed. In general, the training rooms are open most mornings and afternoons and serve student-athletes on a first-come first-serve basis. Appointments can also be scheduled with any staff member as needed.
b. The Facilities telephone numbers are: Reed Gym 282-3052 Holt Arena 282-3408 Davis Field 282-2289
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c. The Training Room hours will vary depending upon the sports that are in session. Check with the Training Room staff for the hours.
d. Usage of any athletic training room is prohibited without the presence of a staff member.
e. Athletic Trainers will be assigned by the head trainer, in conjunction with the athletic administration, to teams based on contact and collision sport needs.
4.9.1 STUDENT-ATHLETE TRAINING ROOM GUIDELINES a. The following is a list of rules that must be adhered to if the Athletic Training Staff is to be effective in carrying out their responsibilities toward prevention, treatment, and rehabilitation of athletic injuries.
i) Student-athlete must contact the Trainer immediately at any sign of injury or illness so that it can be properly evaluated and treated.
ii) Student-athlete must continue all treatment until the ATHLETIC TRAINING STAFF decides it is no longer needed
iii) Student-athletes must report for all treatments at appointed time unless excused by the Trainer. Head Coach is informed if student- athlete doesn't show up for a treatment.
iv) Wear appropriate clothing in the Training Room (e.g. shorts, shirts, no cleats).
v) All student-athletes must shower before post-practice treatments.
vi) Do not handle any of the treatment machines. If misused, they can be dangerous.
vii) All treatments are administered by the Athletic Training Staff with the approval of the Team Physician. Only the Athletic Training Staff can decide what medical treatment you should receive.
viii) Student-athletes are responsible to keep the Training Room area clean and orderly. Student-athletes are asked not to roughhouse or lounge in the Training Room.
ix) No shoes on taping or treatment tables.
x) No eating or drinking in the Training Rooms.
xi) No supplies should be removed from the Training Room.
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xii) Personal property and equipment should be left in the lockers.
xiii) Student-athletes are required to allow enough time for treatment and taping before practice.
4.9.2 PHYSICAL EXAMINATION
FORM: Clearance and Practice Approval Form (Appendix B-9)
a. The University requires all incoming student-athletes to undergo a physical evaluation and examination BEFORE participating in the intercollegiate sports program. The team physicals are conducted on campus, on assigned dates, prior to the start of fall practice. Physicals are administered by the team and associated Physicians and Physician's Assistants, with the help of the Athletic Training staff. If you do not attend your scheduled physical examination, you are not allowed to participate in practices or competition until you have been released by the Team Physician or the Trainer. A complete record, including the physical examination must be on file in the Training Room before you practice and compete.
b. Each year prior to competing in intercollegiate athletics, all returning student- athletes must complete a new medical history and evaluation. This may entail a physical examination if deemed necessary. During this time, the medical history is reviewed and updated. Only after the medical history review and physical exam are returning student-athletes certified as fit to practice and compete.
c. WALK-ON STUDENT-ATHLETES must obtain a Clearance and Practice Approval Form from the Head Coach or the Director of Student Support. This form must be completed before they may participate in any sport. As part of the walk-on permission process, non-scholarship athletes must also undergo an athletic physical. The student-athlete should contact one of the Trainers to make arrangements for a physical exam. Normally, these physicals are scheduled with the Student Health Services at a cost to the student-athlete of $25. Payment for this exam is the student-athlete's responsibility. When the exam is completed, the student-athlete must return the "green card" to the Training Room. When the Trainer receives this card, the walk-on Form is signed by the Trainer.
d. Each year, all student-athletes must complete an information card describing previous injuries and past medical history. If the student-athlete has sustained injuries to the head, neck, back, shoulder, knee, internal organs, or if they have, in the year prior to becoming a team member, had fractures, dislocations, severe sprain, surgery, or any other major health- related problem, they are required to note this on the information card. This information will be reported to the Team Physician.
55 4.9.3 TEAM PHYSICIAN a. If the student-athlete would like an appointment with the Team Physician, they need to call the Training Room or talk to an Athletic Training staff member. Anyone needing to see the Team Physician should first see an Athletic Training staff member prior to the Team Physician's regular visits.
4.9.4 EMERGENCY TREATMENT a. If a student-athlete becomes ill or injured at times when the Training Room is closed, they need to go to the Student Health Center or call 282-4330. If there is a life-threatening situation after hours, they should go immediately to Pocatello Medical Center.
b. If student-athlete is unsure about the severity of their injury or illness, they need to contact a member of the Athletic Training staff. Campus Security can be reached by calling 282-2515. If student-athlete is in an emergency situation, they must call 911, if off-campus or 8-911, if on campus.
4.9.5 REHABILITATION CARE a. If a physician recommends that the student-athlete needs treatment or a rehabilitation program, they are referred to an Athletic Trainer or physical therapist. All referrals are made on an individual basis, and each program is designed to help the student-athlete reach the goals established in their treatment or rehabilitation program.
b. As a part of the initial rehabilitative process, the Athletic Training staff evaluates the problem and then designs a "rehab" program for the student athlete. It is the student-athlete's responsibility to comply with all instructions in order to promote a quick recovery. The treatments will be scheduled around the student-athlete's class and practice times.
4.9.6 PREVENTIVE TAPING, WRAPPING, OR BRACING a. If a student-athlete has injuries requiring supportive devices, including casting, taping, or wrapping they should consult with the Athletic Trainer to see if and when the use of the device may be discontinued. All required taping will be done at one of the Training Rooms on Campus before practice and games and or after treatments.
b. The Idaho State University Athletic Department will not assume any financial responsibility for complications due to failure to follow physician's and/or Athletic Trainer's instructions, including the lack of use of braces or supportive equipment.
c. Each Head Coach, in consultation with the Athletic Training staff, establishes his/her own policy with regard to preventive taping. If student- athlete is unsure of the team's policy, they should ask the staff member
56 assigned to their team. Student-athletes are asked to arrive at the Training Room early enough to receive the necessary treatment and taping and still be on time for practice. Being in the Training Room is not an acceptable reason for missing or being late for practice.
V. FACILITIES
5.1 ATHLETIC FACILITIES a. Holt Arena b. Sports Medicine c. Reed Gym d. Davis Field
5.2 MAINTENANCE REQUESTS
a. Holt Arena will be responsible for any renovations or repairs of interest or benefit to the general public.
b. The Athletic Department will be responsible for payment of materials, supplies, and any contract labor involved in renovations and repairs of interest or benefit to the Athletic Department.
c. Each department within the Athletic Department will be charged for expenditures pursuant to section 5.2, item b.
d. Major renovations or repairs of Holt Arena will be charged to the Holt Arena budget.
i) Procedures: 1. An email sent to the Holt Arena Director with copies to the Maintenance Department, requesting repair work is considered a work order.
2. Staff needing ordinary maintenance work, tables and chairs for specific use, furniture moved, etc., must complete a work order request.
3. A work order must be completed and approved by the Director of Athletics or the Athletic Fiscal Officer prior to any renovation or repair that will be charged to the Athletic Department.
4. If requested by the Athletic Department, the Holt Arena Director will provide an estimated cost of materials and supplies for the renovation or repair of interest or benefit to the Athletic Department.
57 5.3 SCHEDULING OF FACILITIES
a. The Director of Holt Arena is responsible for scheduling events at Holt Arena, Davis Field, and the south practice field in conjunction with the Director of the Physical Plant. b. The Director of Campus Recreation is responsible for scheduling Reed Gym (athletic times). All athletic practice times must have the approval of the Director of Athletics.
c. The number of practice opportunities and the length (daily and per week) are governed by NCAA rules. Practice times are based on class schedules. For the sports of women's and men's basketball, and volleyball, all teams follow and adhere to a 3-year rotating schedule. This will be monitored and supervised by the athletic director.
d. Coaches are responsible for the scheduling of their own competitions. All schedules must be approved by the athletic director and fiscal officer.
58 VI. GENERAL SPORT PROGRAM POLICIES
6.1 RECRUITING
a. It is the responsibility of each coach to be familiar with and adhere to all Idaho State University, Big Sky Conference, and NCAA rules and regulations governing recruitment and eligibility of student-athletes for their sport. b. Coaches are responsible for identifying and marking evaluation periods, contact periods, quiet periods, and dead periods for their sport on a yearly time line, then given to the compliance officer for approval.
c. Before coaches can contact or evaluate prospective student-athletes off campus, they must complete the NCAA certification. This certification must be renewed annually. d. Idaho State University policy states, that coaches and other University officials shall NOT knowingly recruit student-athletes who have been convicted of a felony or who have a juvenile disposition of a crime which would constitute a felony if committed by an adult. Exemptions to this restriction may be granted ONLY by the President upon recommendation from the Director of Athletics and the Faculty Athletic Representative. It is the responsibility of each head coach to determine the criminal behavior record of all recruits and to ensure that the University does not knowingly recruit student-athletes in violation of this policy. The recruiting coach should consult with the prospect, parents, coaches, and other individuals in order to obtain the requisite information. Each coach will be required to certify, in writing, that they have complied with Idaho State University policy for all recruited prospects. When information obtained renders the prospect ineligible for further recruitment, the coach is expected to terminate Idaho State University recruiting efforts. If extenuating circumstances are present, the coach may request an exemption from this policy through the Director of Athletics to the President. e. Idaho State University Athletics will be equitable and fair in recruiting, regardless of gender.
f. All coaches are encouraged to create and update their own written plans for recruitment. These plans will change yearly based on individual needs. All coaches are also strongly encouraged to recruit potential student-athletes from the western United States (or regionally).
g. NCAA Recruiting opportunities will be followed by all sports. Each coach must submit their recruiting plan so that they Athletic Director and Fiscal Officer can scrutinize the recruiting dollars spent to ensure equitable spending.
h. Please see Appendix C-l for complete Idaho State University Department of Athletics Student-Athlete Recruiting Policies.
6.1.1 OFFICIAL (PAID) VISITS (refer to NCAA Bylaw 13.7)
FORM(s): Official Visit Pre-Approval/Travel Authorization Form (Appendix C-2) Student Host Instructions for Official Visit (Appendix C-3) Official Visit Summary (Appendix C-4)
59 Student Athlete Recruiting Policy Agreement (Appendix C-5) a. The following guidelines are required prior to an official visit from a prospective student-athlete:
i) Prospects must meet academic requirements (see Bylaw 13.7.1.2.2).
ii) Prospective student-athletes must meet the NCAA Eligibility Center requirements.
1. All coaches must enter their prospective student-athletes in the NCAA Eligibility Center as early in the recruiting process as possible.
2. Transcripts and test scores must either be in the Eligibility Center or a copy of an official transcript and test scores must be submitted to the institution. 3. The Idaho State University Director of Compliance will work with Admissions and the Faculty Athletic Representative to determine the academic eligibility of each prospective student-athlete. The coach will then be notified of the prospective student-athlete's status.
4. This process normally takes up to five (5) working days.
5. Coaches must submit Official Visit Pre-Approval/Travel Authorization Form of all official (paid) visits to the Director of Compliance. b. Transportation, Meals and Entertainment of Recruits
i) Air travel for prospective athletes shall be booked through the Athletic Department authorized travel agent. A Travel Pre-Authorization Form must be completed and signed by the Director of Compliance and Athletic Fiscal Officer, and faxed to the approved travel agency before tickets will be issued. ii) If mileage is paid for a prospect traveling by car, it will not exceed University guidelines for mileage.
iii) Accurate records must be kept and filed in the Director of Athletics' Office.
c. Meals
i) Prospect and host must sign Student-Athlete Recruiting Policy Agreement.
ii) Student host is also required to sign Student Host Instructions for an Official Visit Form. iii) Coaches must request, pick up and sign for student host money from the Athletic Fiscal Officer.
iv) A Student Host Form must be filled out for student host's money, including recruit's name and student host's name.
d. Entertainment
i) Refer to Bylaw 13.7.5. e. Summary
60 i) Coaches must submit an Official Visit Summary after a prospective student-athlete visits the University.
6.1.2 UNOFFICIAL VISITS (refer to Bylaw 13.8)
a. May be made by a prospect to any campus at any time, any number of times.
b. A coach may give the prospect a tour and set up academic meetings.
c. Nothing can be provided to the prospect except for complimentary admission to a home athletic event (see ticket policy).
6.2 SCHEDULING AND CONTRACTS a. Preparing the schedule and scheduling intercollegiate athletic events shall be the primary responsibility of the Director of Athletics in consultation with the particular coach. Under the direction of the Director of Athletics, the coach shall prepare a tentative schedule of events, taking into consideration the travel funds available, quantities, Big Sky Conference, and NCAA regulations and requirements. The Director of Athletics shall be responsible for finalizing the schedule and approving the event contract.
6.2.1 COMPETITIVE SCHEDULING POLICIES a. Scheduling shall meet the following guidelines i) Number of contests scheduled must adhere to the minimum and maximum in accordance with NCAA Bylaws.
ii) The coach and an athletic administrator will meet regarding scheduling. The emphasis will be on meeting the minimum and maximum number of contests/competitions while remaining fiscally responsible.
iii) Within reasonable limits, the coach and Director of Athletics shall schedule non-Conference events with teams from the surrounding region to reduce expenses, increase revenue and student interest.
iv) Away contests or travel shall not be scheduled that would cause students to miss class for a full week.
v) No away contests or travel shall be scheduled during the first three days of the semester. (Exceptions may vary with sports).
vi) No home contest shall be scheduled during the first three days of the semester if the student-athlete would have to miss class to attend the event.
61 vii) Except for post-season events, the coach and Director of Athletics shall adhere to University policy and avoid scheduling athletic events during the week of final examinations. The Athletics Department also discourages scheduling contests during closed week.
viii) No class time shall be missed for practice. This will include game day walk-through, shoot around, team meetings, etc. on home game days (see bylaw 17.1.5.6.1).
ix) Teams shall not depart for competition earlier than 48 hours before competition or stay longer than 36 hours after competition without the approval from the Director of Athletics.
x) Coaches are encouraged to schedule events as far in advance as possible to help minimize absences and class conflicts. b. PRACTICE AND COMPETITION TIME LIMITS i) A student-athlete's participation in countable athletically related activities shall be limited to a maximum of 4 hours per day and 20 hours per week (Bylaw 17.1.5.1). Exception is Golf (see Bylaw 17.1.5.1.1).
ii) It is mandatory that athletes be given one calendar day per week off. This may be a travel day (see Bylaw 17.1.5.4).
iii) The length of the practice season varies by sport. Refer to your individual sport in the NCAA Manual:
Basketball (Bylaw 17.5) Cross Country (Bylaw 17.7) Football (Bylaw 17.11) Golf (Bylaw 17.12) Soccer (Bylaw 17.19) Tennis (Bylaw 17.25) Track (Bylaw 17.26) Volleyball (bylaw 17.27)
iv) Coaches are required to declare the season for their sport and place it on file, in writing, in the Athletics Department prior to the beginning of the season (bylaw 17.1.3).
v) In the off season, all sports with the exception of football, a student-athlete may participate in a maximum of 8 hours per week, of which not more than 2 hours per week may be spent on skill work. The student-athlete must request the skill instruction and not
62 more than four athletes can be present at one time (bylaw 17.1.5.2.2)
6.2.2 CONTRACTS
a. No guarantee shall be negotiated by a coach without written approval from the Director of Athletics.
b. A standard Big Sky Conference Athletic Event Contract shall be used as the agreement between the teams involved.
c. Cancellation of an athletic event because of inclement weather and/or travel conditions shall be by mutual consent of the Director of Athletics or Associate Athletic Director of both participating schools, and in consultation with the Conference office. All pertinent personnel must be immediately notified. (SEE Big Sky Conference Manual).
6.2.3 EVENT MANAGEMENT
a. Event management for all events scheduled at Idaho State athletic facilities will be the responsibility of the Director of Athletic Facilities and Game Operations.
b. Events scheduled which do not use Idaho State athletic facilities should be scheduled by the coach involved through the person in charge of that facility and with the Director of Athletics.
c. In those sports when the Conference does not assign the finals, the event coach is responsible for the scheduling of the officials.
d. The Big Sky Conference operating code should be followed in hosting all Conference events.
6.2.4 EVENT SCHEDULING PROCEDURE
a. Contact Holt Arena Manager to schedule event and submit a written request.
b. The Director of Athletics and the Holt Arena Manager will meet to evaluate the request.
c. The Director of Athletics will either: approve the request, approve with conditions, or deny the request.
d. Upon approval or denial of the request, the person who submitted the request will be notified in writing of the decision.
e. Upon approval of an event, the master schedule will be updated.
63 f. The approved written event request will be placed on file within the Director of Athletics' office and a copy in the Holt Arena Manager's office.
g. The master schedule will be located in the Director of Athletics' office and an updated copy will be located in the Holt Arena Manager's office.
6.2.5 SCHEDULING PRIORITY
a. Athletic Contests (may be moved for a major outside event if an appropriate facility is available).
b. Athletic practices and major outside events (to be evaluated by the proximity of a practice to a contest, and the specifics of the event).
c. Idaho State University camps
d. Other outside events
e. Intramurals
6.2.6 SCHEDULING GUIDELINES
a. Events can bump football practice to outside during the week on an
away game.
b. Football practice has priority during the week of a home game.
c. Football home games have priority at Holt Arena.
d. Basketball and Volleyball have priority at Reed Gym from 6am-8am and 2pm-8:30 pm.
e. The Director of Athletics will have the final say on any conflict
6.3 AWARDS AND BANQUETS
a. The Bennion Banquet is held each spring for all of the sports
teams.
b. Awards are the responsibility of the coach.
c. Criteria for letter awards are determined by the coach.
64
d. A second team banquet is allowed (refer to NCAA rules) and is the responsibility of the coach.
6.4 INDIVIDUAL SPORT POLICIES a. Policies for a sports team is determined by the coach with the approval of the Director of Athletics.
6.5 VERBAL EXIT INTERVIEW POLICY
The policy outlines the administration, compilation and dissemination of the verbal student athlete exit interview conducted by the Athletics Advisory Board. It does not supplant or replace any other assessment on student athletes that the Athletics Department wants to administer on regular or irregular schedule
Administration: An oral exit interview will be conducted by members of the Athletics Advisory Board with every student athlete exiting the program, either due to exhausting eligibility, the student athlete quits and/or transfers to a different school of the student is dismissed from the team. The preferred time of the exit interview is during the last regularly scheduled team meeting at the conclusion of the sports season. For spring sports where the sports season extends beyond the semester, the exit interviews will be conducted during the last three weeks of the semester. Students will be interviewed individually by one or more AAB members. The Student Athlete verbal exit interview instrument will be the starting point for the discussions, but appropriate follow up questions may be relevant. While the goal of interviewing every exiting student athlete remains, a minimum of 50% participation rate per sport is required.
Compilation: Within three days of the exit interview, the form and any notes generated from the discussion will be forwarded to the Faculty Athletic Representative. The Faculty Athletic Representative will transcribe the answers and compile the data by sport within two weeks of receipt.
Dissemination: Results of the exit interview will be discussed at the next available Athletics Advisory Board meeting. A summary of the information learned in the exit interview process and concerns raised in the process will be sent to the Athletics Director and the President in a letter from the Faculty Athletics Representative twice annually, January and June. The Head Coach will receive the results of the exit interviews for her/his team(s) after the conclusion of the sports season. Other constituents, Faculty Senate, ASISU Student Government, and the Dean of Students will learn of the results in the normal distribution of AAB minutes.
The NCAA Bylaw related to exit interviews is pasted below.
65 6.3.2 Exit Interviews.
The institution’s director of athletics, senior woman administrator or designated representatives (excluding coaching staff members) shall conduct exit interviews in each sport with a sample of student-athletes (as determined by the institution) whose eligibility has expired. Interviews shall include questions regarding the value of the students’ athletics experiences, the extent of the athletics time demands encountered by the student- athletes, proposed changes in intercollegiate athletics and concerns related to the administration of the student-athletes’ specific sports. (Adopted: 1/10/91 effective 8/1/91)
[Approved 10.09.2008]
66 VII. IDAHO STATE UNIVERSITY ATHLETIC DEPARTMENT STUDENT- ATHLETE CODE OF CONDUCT POLICY
I. CONDUCT POLICY STATEMENT Student-athletes at the Idaho State University are expected to represent themselves, their team and the University with honesty, integrity, and character whether it be academically, athletically or socially. Participation on an intercollegiate team is a privilege, not a right, and should be treated as such. It has many benefits and brings with it a responsibility to be positive and effective members of the team, department, university and broader community.
The athletics department, along with the student-athletes who represent our intercollegiate programs, are a window to the University. Student-athletes often are in the spotlight and, fair or not, their behavior is subject to scrutiny by their peers, members of the campus, local and national communities and by the media. The actions of one student-athlete may result in a generalization to all student-athletes and reflects on the individual, team, department and University, whether it be positively or negatively. It is expected that all student-athletes abide by team, department and University policies. A written copy of team guidelines and the Intercollegiate Athletics student-athlete code of conduct will be provided to all student-athletes on an annual basis and will be available online.
Student-athletes who do not conform to this code may be subject to consequences for their actions that may include but are not limited to: a warning from Director of Athletics, suspension from practice and/or athletic contest, cancelation of athletically related financial aid, and/or removal from athletic team. In addition to all University policies, student-athletes are responsible for following the standards in the NCAA student-athlete behavior statement and the Big Sky Conference and Pacific Coast Softball Conference sports-like conduct statement as well as all city, state and federal laws.
Team or Athletics Department disciplinary sanctions may be imposed in advance of any campus disciplinary and/or criminal actions. Disciplinary sanctions may include, but are not limited to: admonishment; written reprimand; suspension from the team; reduction, cancellation or non-renewal of athletics scholarship aid; and dismissal from the team. Additional sanctions may be imposed by the broader University, including probation, suspension from school, or expulsion.
II. CONDUCT GUIDELINES A. Academic Responsibilities In keeping with the mission of the university, a priority for the Athletic Department is to augment and support every effort that will foster intellectual development and graduation for student-athletes. While several levels of support exist at the university, the ultimate responsibility for success rests upon the shoulders of the student-athlete. As a result, each student-athlete is expected to:
• Set a primary goal of obtaining a degree • Seek assistance from instructors and Athletic Academic Support Services before and/or when academic difficulties occur
67 • Be a responsible member of each class, which includes attending, being prepared, completing requirements, and participating at the level expected of all students • Meet with the academic major advisor and academic services staff as required • Adhere to the university's policies regarding academic integrity and honesty specifically in regard to cheating and plagiarism • Participate in diagnostic testing as requested by Academic Services or the Department of Athletics
ACADEMIC DISHONESTY (updated May 18, 2011)
Academic integrity is expected of all individuals in the university environment. The Athletics department expects all student athletes to abide by this expectation and their academic behavior to never be in question. Academic dishonesty in any form is unacceptable. Sanctions for violating this student code of conduct will lead to penalties imposed by the Athletics Department beyond those imposed by the academic instructor, course department, major department, College Dean, Provost and Vice President of Academic Affairs, or Academic Dishonesty Board. Athletics department sanctions may include: a warning from Director of Athletics, suspension from practice and/or athletic contest, cancelation of athletically related financial aid and/or removal from athletic team. All academic dishonesty sanctions will be recommended by the Athletic Department Administrative Staff to the Director Athletics for sanctions imposed. Any appeals of Director of Athletics decision will be made to the Faculty Advisory Committee, upon which committee decision is final. The following information about Academic Dishonesty located at http://www.isu.edu/policy/fs-handbook/part6/6_9/6_9a.html is re-stated in parts for complete understanding of unacceptable academic behavior. “Academic dishonesty includes, but is not limited to, cheating and plagiarism.
CHEATING is defined as using or attempting to use materials, information, or study aids that are not permitted by the instructor in examinations or other academic work. Examples of cheating include, but are not limited to: (1) Obtaining, providing, or using unauthorized materials for an examination or assignment, whether verbally, visually, electronically, or by notes, books, or other means. (2) Acquiring, examinations or other course materials, possessing them, or providing them to others without permission of the instructor. This includes providing any information about an examination in advance of the examination. (3) Taking an examination for another person or arranging for someone else to take an examination in one's place. (4) Submitting the same work or substantial portions of the same work in two different classes without prior approval of the instructor. (5) Fabricating information for any report or other academic exercise without permission of the instructor.
PLAGIARISM is defined as representing another person's words, ideas, data, or work as one's own. Plagiarism includes, but is not limited to, the exact duplication of another's work and the incorporation of a substantial or essential portion thereof without appropriate citation. Other examples of plagiarism are the acts of appropriating creative works or substantial portions thereof in such fields as art, music, and technology and presenting them as one's own. The guiding principle is that all work submitted must properly credit sources of information. In written work, direct quotations, statements that are paraphrased, summaries of the work of another, and other information that is not considered common knowledge must be cited or acknowledged. Quotation marks or a proper form of
68 identification shall be used to indicate direct quotations. As long as a student adequately acknowledges sources of information, plagiarism is not present. However, students should be aware that most instructors require certain forms of acknowledgment or references and may evaluate a project on the basis of form, penalizing the student in the grade assigned if citation of sources is improper.
UNIVERSITY PENALTIES FOR ACADEMIC DISHONESTY a. Any penalty imposed for academic dishonesty shall be in proportion to the severity of the offense. b. Penalties that may be imposed by the instructor are: (1) Warning: The instructor indicates to the student that further academic dishonesty will result in other sanctions being imposed. (2) Resubmission of work: The instructor may require that the work in question be redone to conform to proper academic standards or may require that a new project be submitted. The instructor may specify additional requirements. (3) Grade reduction: The instructor may lower a student's grade or assign "F" for a test, project, or other academic work. (4) Failing: The instructor may assign "F" for the course. (5) Failing with notation: The instructor may assign "F" for the course and instruct the Registrar to place notation indicating academic dishonesty on the student's permanent transcript. c. Penalties that may be imposed at the University level are: (1) Suspension from the University: This is the administrative withdrawal of the offending student by the University. The student is suspended for a length of time, determined by the University that may depend upon the circumstances that led to the sanction. (2) Expulsion from the University: This is the most severe penalty for academic dishonesty and may be imposed by the University for extreme or multiple acts of academic dishonesty. Once expelled, the student is not eligible for readmission to the University. d. Combinations of penalties may be imposed. e. Withdrawal from a course does not exempt a student from penalties for academic dishonesty.”
Idaho State Athletic Department penalties for Academic Dishonesty include but are not limited to the following: A warning from Director of Athletics, Suspension from practice and/or athletic contest, Cancelation of athletically related financial aid, and/or removal from athletic team.
Team or Athletics Department disciplinary sanctions may be imposed in advance of any campus disciplinary and/or criminal actions. Disciplinary sanctions may include, but are not limited to: admonishment; written reprimand; suspension from the team; reduction, cancellation or non-renewal of athletics scholarship aid; and dismissal from the team. Additional sanctions may be imposed by the broader University, including probation, suspension from school, or expulsion.
B. Alcohol/Drug Consumption The use of alcohol or drugs by student-athletes while involved in any team-related practices, competitions, banquets, travel or other activities is prohibited, regardless of age. Student-athletes under the legal age to consume (21 years of age) in Idaho are expected to abide by city, state and federal laws. Consequences for violating this policy may include treating the incident as a first positive drug test under the Idaho State University athletics department Alcohol and Drug Education policy.
69
POLICY
1. NCAA Drug Testing Student-athletes are required to sign drug testing consent forms at the start of the athletic season. The NCAA requires that all student-athletes agree to participate in random drug screening throughout the school year if they participate in any NCAA championship events or any NCAA certified post-season football game. Drugs which may be tested for are listed on the NCAA Banned Drug List. Contact the Office of Student Support or the athletic trainers for an up to date list. The student-athletes selected to be tested must participate in the drug test or face loss of eligibility. If a student-athlete tests positive in any NCAA drug test, the head trainer(s), the coach, and Director of Athletics are notified and in conjunction with any other directives, drug counseling is mandatory and the NCAA requires that student-athletes be suspended from athletics participation for one calendar year from date of notification. Further, Athletics Department or University discipline, including loss of eligibility or scholarship, may be imposed. Although the results are kept confidential, the President of the University, the Vice President of Student Affairs, and those deemed necessary on a need-to-know basis may be informed.
2. University Drug Testing Although the NCAA conducts random drug testing of athletes, there is no official drug testing of student-athletes by Idaho State University. However, drug testing may take place if there is a need to do so or there is a suspicion of drug use. By State Board of Education policy, student-athletes are required to sign a second consent form allowing the Athletics Department to do drug testing due to the suspicion of personal drug use. The student-athletes(s) selected to be tested must participate in the drug test or face the loss of eligibility. If a positive result is found, a student-athlete may be required to undergo counseling and supervision. Further, discipline, including suspension, or a permanent loss of eligibility or scholarship, may be imposed. The head trainer(s), team physician(s), coach and athletic director will be notified of the results. Although the results are kept confidential, the President of the University, the Vice President of Student Affairs, and those others deemed necessary, on a need-to-know basis, may be informed.
Additional consequences for alcohol and drug consumption may include, but are not limited to, the following: A warning from Director of Athletics, Suspension from practice time and/or athletic contest, Cancelation of athletically related financial aid, and/or removal from athletic team.
Team or Athletics Department disciplinary sanctions may be imposed in advance of any campus disciplinary and/or criminal actions. Disciplinary sanctions may include, but are not limited to: admonishment; written reprimand; suspension from the team; reduction, cancellation or non-renewal of athletics scholarship aid; and dismissal from the team. Additional sanctions may be imposed by the broader University, including probation, suspension from school, or expulsion.
C. Criminal Misconduct (Taken from approved State Board of Education policy)
1. Criminal Conduct
70
Student-athletes are not exempt from federal, state, or local laws or University rules. Individuals charged with criminal conduct, whether a misdemeanor or felony, are subject to immediate Athletics Department disciplinary sanctions. Student-athletes MUST IMMEDIATELY (within 24 hours) REPORT all criminal charges to the head coach. If the head coach is not available, the student-athlete must notify the Director of Athletics. Head coaches must report any knowledge of criminal charges against a student-athlete to the Director of Athletics immediately upon receipt of such information. A finding of criminal conduct will be dealt with in the manner described below.
2. Sanctions:
Probation A student-athlete who commits misconduct or a misdemeanor not warranting dismissal may be placed on probation for a period of time as determined by the Director of Athletics. A student-athlete placed on probation may be required to attend counseling for the specific actions which have occurred. During the probationary period any recurrence of the same or similar conduct will result in immediate suspension of the student-athlete from all team activities for a period of time to be determined, based upon the severity of the misconduct or criminal charges, as deemed appropriate by the Director of Athletics.
Suspension A student-athlete who commits misconduct or a misdemeanor not warranting dismissal, or against whom criminal charges have been filed but not yet adjudicated, may be placed on suspension from all team activity for a period of time determined by the Director of Athletics.
Depending upon the severity of the misconduct or the criminal charge, the suspension may be for up to one year and, subject to NCAA rules, may include a reduction or non- renewal of athletic-related financial aid. Suspension will include a requirement for counseling related to the specific conduct.
Dismissal A student-athlete who pleads guilty or nolo contendere (no contest) to or is found guilty of any felony, or certain misdemeanors as described herein, notwithstanding the form of judgment or withheld judgment, will be dismissed from the University’s athletic teams. Misdemeanors resulting in dismissal are those involving an element of force or violence against another person, sexual misconduct, or similarly serious misconduct. Examples include but are not limited to: battery, assault, hazing and misdemeanor domestic violence, injury to children, intimidating witnesses, stalking in the second degree, disseminating material harmful to minors, and possession or distribution of controlled or banned substances. (See NCAA Bylaws 31.2.3 for list of banned substances).
Infractions, which are defined in Idaho Code Section 18-111 as “civil public offense[s], not constituting a crime, which [are] punishable only by a penalty not exceeding one hundred dollars ($100) and for which no period of incarceration may be imposed,” are not included. Generally, infractions are minor traffic offenses such as speeding, failure to yield, etc. However, some traffic or driving related offenses may be classified as
71 misdemeanors. For example, reckless driving (Idaho Code Section 49-1401(1) & (2)) and inattentive driving (Idaho Code Section 49-1401(3)) are misdemeanors. Additionally, jurisdictions other than Idaho may define offenses in a different manner.
In the event the offense involves a misdemeanor for which the application of this policy is unclear, i.e., it is not clear whether it involves an element of force or violence against another person, sexual misconduct, or is otherwise serious so as to warrant dismissal, or occurs in a jurisdiction with differing definitions of offenses, the Director of Athletics will submit the matter to the University’s Athletic Advisory Board for review and a written recommendation concerning whether the particular misdemeanor charges warrant dismissal.
Implementation The Director of Athletics will administer these sanctions and will simultaneously notify the student-athlete and the head coach in writing. Any request for reconsideration must be submitted to the Director of Athletics within 30 days of notice of the sanctions. The Director of Athletics may submit the matter for review to an ad hoc committee to be made up of one faculty member from the Athletic Advisory Board, the President of the Student Athlete Advisory Council, and a senior-level member of the Athletic Department administrative staff. The committee will conduct a review of the record and schedule a meeting to hear from the student-athlete and other interested parties, as it may deem appropriate, and will make a recommendation to the Director of Athletics within 30 days of such meeting. The decision of the Director of Athletics will be final.
D. Hazing Hazing is a fundamental violation of human dignity. It is strictly prohibited at Idaho State University. The Athletics Department defines hazing as “intentionally or recklessly subjecting any person to the risk of bodily harm, or severe emotional distress, or causing or encouraging any person to commit an act that would be a violation of law or university regulations, for the purpose of initiating, promoting, fostering, or confirming any form of affiliation with a student group or organization, as defined by the ISU Student Code of Conduct. The expressed or implied consent of the victim will not be a defense.” Apathy in the presence of hazing is not a neutral act. Examples of hazing include, but are not limited to: • Forced consumption of alcohol or other substances • Sleep deprivation • Use of alcohol in drinking games or contests • Paddling • Forced tattooing or branding • Creation of excessive fatigue • Severe shocks or humiliation (as defined by a reasonable person under all circumstances) • Compulsory servitude • Theft or misuse of property belonging to others Individuals who participate in acts of hazing as perpetrators under this policy, and the Student Code of Conduct will result in: suspension, loss of scholarship and/or removal from the team and possible university sanctions. Individuals who participate in acts of
72 Hazing as victims are personally accountable for reporting such acts immediately. Failure to do so could result in suspension, loss of scholarship and/or removal from the team and possible university sanctions. *The Athletics Department has zero tolerance for hazing.
E. Sexual Harassment Policy
The Athletics Department is committed to providing a safe and healthy environment for all of its student-athletes. Sexual harassment is unlawful and unethical and may subject those who engage in it to department, University and legal sanctions. Sexual harassment includes unwelcome sexual advances, sex-based conduct that is intimidating, hostile or offensive, requests for sexual favors, and/or other verbal or physical conduct of a sexual nature that is prohibited by the University.
Additional consequences may include, but are not limited to, the following: A warning from Director of Athletics, Suspension from practice and/or athletic contest, Cancelation of athletically related financial aid, and/or removal from athletic team. Team or Athletics Department disciplinary sanctions may be imposed in advance of any campus disciplinary and/or criminal actions. Disciplinary sanctions may include, but are not limited to: admonishment; written reprimand; suspension from the team; reduction, cancellation or non-renewal of athletics scholarship aid; and dismissal from the team. Additional sanctions may be imposed by the broader University, including probation, suspension from school, or expulsion.
F. Gambling Policy
Student-athletes are expected to abide by the NCAA rule (Bylaw 10.3) which prohibits student-athletes from knowingly: a. Providing information to individuals involved in organized gambling activities concerning intercollegiate athletics competition; b. Soliciting a bet on any intercollegiate team; c. Accepting a bet on any team representing the institution; d. Soliciting or accepting a bet on any intercollegiate competition for any item (e.g., cash, shirt, dinner) that has tangible value; or e. Participating in any gambling activity that involves intercollegiate athletics or professional athletics, through a bookmaker, a parlay card or any other method employed by organized gambling. f. Participate in fantasy leagues, online gambling, NCAA brackets or any other arraignments of services involving payout or reward of any kind.
Furthermore, a student-athlete who is involved in any activity designed to influence the outcome of an intercollegiate contest or participates in a wager involving Idaho State University contest, the student-athlete shall lose all remaining regular and post-season eligibility in all sports.
73 Idaho State University Athletic Penalties for Gambling are but not limited to: A warning from Director of Athletics, Suspension from practice and/or athletic contest, Cancelation of athletically related financial aid, and/or removal from athletic team.
Team or Athletics Department disciplinary sanctions may be imposed in advance of any campus disciplinary and/or criminal actions. Disciplinary sanctions may include, but are not limited to: admonishment; written reprimand; suspension from the team; reduction, cancellation or non-renewal of athletics scholarship aid; and dismissal from the team. Additional sanctions may be imposed by the broader University, including probation, suspension from school, or expulsion.
III. ATHLETIC RESPONSIBILITIES
As athletic ambassadors of the university, student-athletes are expected to: • Behave with dignity, respect and good sportsmanship • Conduct themselves with honesty and good sportsmanship during games and competition • Reflect the high standards of honor and dignity that should characterize participation in competitive intercollegiate athletics • Conduct themselves in a manner reflecting positively on themselves and on the reputation of the university, both on and off the "field of play," in pre-game and post-game comments to media, and when traveling and participating at other institutions • Maintain an attitude of respect toward opponents • Look for ways to encourage and appreciate quality play and effort, regardless of whether it's exhibited by a teammate or an opponent
As members of an athletic team representing Idaho State University, student-athletes are expected to: • Adhere to applicable NCAA rules and policies as addressed in the NCAA Student-Athlete Statement that is administered annually prior to competition • Adhere to all Big Sky Conference rules and policies governing student-athlete conduct and behavior • Comply with individual sport team rules, as established by the Head Coach and/or Athletic Administration • Adhere to their particular team's dress code, nutritional needs, and curfew
While intense and emotional game action and conduct is certainly a part of intercollegiate sports contests, a student-athlete should never demean the dignity and individuality of the opponent. To this end, student-athletes are expressly prohibited from engaging in the following behavior at any intercollegiate sporting events: • Inappropriate behavior with the intent to demean opponents, game officials and fans • Disrespectful attitude toward opponents, game officials or fans • Inciting crowd hostility • Vulgar language and/or gestures
74
IV. HEALTH AND MEDICAL RESPONSIBILITIES
Participation in athletics is contingent upon medical approval by the Athletics Team Physicians and the Sports Medicine staff. Student-athletes are recommended to show evidence of proper medical insurance and provide a current medical history for the Sports Medicine staff and/or Team Physicians. Participation in all department-sponsored student enhancement seminars or functions, which may include but are not, limited to; counseling, drug testing, drug education, nutrition and alcohol education is required. Student-athletes are expected to keep themselves in top physical condition and are responsible for continuing training programs prescribed by medical and coaching staffs.
V. STUDENT HEARING & APPEAL PROCESS
The Athletics Director has final approval regarding a student-athlete’s dismissal from the team. This decision is not appealable. Student-athletes may appeal department decisions in the following areas: 1. Reduction or cancellation of aid during the period of the award; 2. Non-renewal of financial aid; 3. Denial of permission to contact for transfer; 4. Denial of one-time transfer exception.
VI. STUDENT-ATHLETE GRIEVANCE PROCEDURE
Every student has access to a number of problem-solving mechanisms within the University system. The Student Support Services staff will inform you of your options should you find yourself in trouble. However, because there are sometimes problems which arise as a result of your position as a student-athlete, a grievance procedure to deal with these types of problems has been established. Such problems are addressed by the Athletics Advisory Board and the Minority Advisory Board (MAB).
It is assumed that most problems can and should be resolved between you and your coach. The grievance procedures should only be used for those problems that you have been unable to resolve with your coach or those you do not feel you can address with your coach. If every effort has been made to resolve the situation using other means and no solution has been reached, you should contact the Associate Athletic Director of Student Support and the Director of Athletics. If no agreeable solution is obtained, the student athlete may seek further assistance from: Minority Advisory Board, the Faculty Athletic Representative and the Janet C. Anderson Gender Resource Center. Before contacting the listed individuals after the coach of your respective athletic program the following should be done: 1) Write a statement of the complaint and why you disagree with the decision rendered or actions taken. 2) Include the date and time of the meeting with the respective coach. If you did not meet with the coach a statement must be included as to why you believe you could not address this issue(s) with the coach. 3) List outcome of the respective coach’s decision including any sanctions, suspension, or additional duties assigned.
75 4) This written statement must be presented to the Associate Athletic Director for Student Support and Compliance
Advisory Board (MAB) or the Diversity Resource Center (DRC) at 208-282-3142 or email [email protected]. The DRC also has a confidential drop-box so that you may submit a complaint or grievance.
Anderson Gender Resource Center at 208-282-2805.
question you should contact the Faculty Athletic Representative Scott Benson 208-282- 2860 Gravelly Hall room 105.
VIII. ATHLETIC TRAINING AND SPORT MEDICINE
8.1 EMERGENCY ACTION PLANS (EAP):
a. Staff, Certified Athletic Trainers, sport coaches, strengthen coaches, and event management personnel should be familiar with the EAP for the venue in which they operate. The EAP should also be laminated and located in a visible area within the venue and by a landline telephone (i.e. Athletic Training Room and Weight Room offices).
b. Practice scenarios should be conducted at least once yearly to ensure timely response times, train new staff, and work out any issues.
c. Specific EAPs by venue are located at the conclusion of this manual.
8.2 AUTOMATIC EXTERNAL DEFIBRILATORS (AED):
a. Idaho State University Athletic Medicine has two AEDs. One AED is located inside the Holt Arena Athletic Training room and is used for all practices and events that are held at Holt Arena. This includes events inside Holt Arena and outside on the South Practice field. The second AED is located at Davis Field for all practices and events held at that facility. This AED is also used when the softball team is practicing or playing off campus when no other practices or events are taking place at Davis Field. The third AED is located inside Reed Gymnasium and is available for use during Idaho State University practices and events that are held at Reed Gymnasium. Idaho State University Athletic Medicine plans to purchase another AED as soon as funds become available.
8.3 COACHES AND STAFF CPR/AED/First-Aid Policy:
a. All coaches employed by the Idaho State University Athletic Department are required to become CPR/First-Aid/AED certified within six months of becoming employed by Idaho State University. In the event that an athletic trainer is not physically present at the time of an injury, the senior coach attending the practice or conditioning session is ultimately responsible for the care of that athlete until further medical attention becomes available. Coaches should also be familiar with the emergency action plan for
76 the venue(s) in which they utilize.
8.4 CONCUSSION MANAGEMENT:
a. Any athlete that is suspected of suffering a concussion will be referred to a team physician as soon as possible. Any athlete that is knocked unconscious will be immediately removed from activity for the rest of the day and will be referred to a physician as soon as possible. Any athlete who is NOT knocked unconscious will be immediately evaluated by a Certified Athletic Trainer. If the athlete is experiencing any concussive symptoms he/she WILL NOT be allowed to return to activity. A follow up assessment of the athlete may take place no sooner than 20 minutes after the initial assessment. If at this time the athlete's symptoms have subsided the Athletic Trainer may perform a stress test to further assess the athlete's status. If the athlete's symptoms return after stress testing, the athlete CANNOT return to activity. If the athlete's symptoms do not return, the athlete may be cleared for participation. If a team physician is present at the time a concussion occurs, the initial evaluation and stress testing will be performed in coordination with the team physician. All athletes with a suspected concussion will be referred to a physician, preferably a team physician, as soon as possible.
b. Also, refer to the NCAA Sports Medicine Handbook on Concussion or Mild Traumatic Brain Injury (mTBI) in the Athlete for more information on sport related concussions and management.
8.5 PRE-PARTICIPATION PHYSICALEXAMINATIONPOLICY:
a. All student-athletes will be given a Pre-Participation Physical Examination (PPE) in accordance with the NCAA Sports Medicine Manual and policy of Idaho State University.
b. All Student-Athletes will be required to have a Pre-Participation Physical Exam by an Idaho State University Team Physician, or other designee, PRIOR to any physical activity related to the Idaho State University Athletic Department (ie.Voluntary summer conditioning, strength and conditioning sessions, practices, etc.).
c. Any student-athlete that is not initially cleared for athletic participation may NOT participate until the team physician, or designee, has cleared the student-athlete. Any student-athlete that is sent to a referring physician/specialist may not participate until cleared by that physician, and medical records/notes and any diagnostics tests are forwarded to the Idaho State University Medical Staff (i.e. Team Physicians and Certified Athletic Trainers). Referral appointments will be arranged as quickly as possible with the interest of the student-athlete's health and scheduling conflicts in mind.
d. Student-athletes who are considered to be "walking on" to a team will be required to have a pre-participation physical exam, with the coordination of the athletic training staff. This as well as any other tests required prior to participation will be at the expense of the walk-on student-athlete.
77 8.6 GENERAL MEDICAL ISSUES:
a. A student-athlete who is experiencing a general medical issue such as the flu, a cold or other problem should make an appointment to be seen at the Idaho State University Student Health Center. The student-athlete should inform their Certified Athletic Trainer as soon as possible about any general medical issue that could impact their Participation in Idaho State University Athletics. In the event that an issue arises after hours or on the weekend and it cannot wait until Student Health re-opens the student- athlete should report to an Urgent Care Center. If it is an Emergency the student-athlete should report to the Emergency Room (ER) or immediately call 911. PAYMENT OF NON-SPORT RELATED MEDICAL BILLS IS THE RESPONSIBILITY OF THE STUDENT-ATHLETE.
i) Local Emergency Room (ER^ is located at: Portneuf Medical Center 651 Memorial Dr Pocatello 83201-4071 Phone:(208)239- 1000
ii) The Health Center is located at: 990 Cesar Chavez Ave. (Physical location) 921 So. 8th Ave. Stop 8311 (Mailing address) Pocatello, ID 83209 Phone: (208) 282-2330 Fax: (208) 282-4036
More information can be found at: http://www.isu.edu/stuhlth/
iii) Local Urgent Care Centers are located at: Physicians Immediate Care Center
495 Yellowstone Ave Pocatello ID 83201-4531 Phone: (208) 478-7422 iv) Intermountain Medical Clinic 1951 Bench Rd Pocatello ID 83201-2073 Phone:(208)238-1000
8.7 DISORDERED EATING MANAGEMENT POLICY:
a. Anyone who suspects a student-athlete (male or female) who may have an eating disorder should notify that student-athlete's primary Certified Athletic Trainer as soon as possible. The student-athlete's primary Certified Athletic Trainer will gather as many facts as possible without making the information public. The Certified Athletic Trainer, if he/she has a good rapport with the student-athlete and feels comfortable with dealing with eating disorders may meet with the student-athlete to discuss the issue and provide appropriate resources or referrals. The Certified Athletic Trainer will then discuss the situation with a Team Physician to determine need for further action.
b. A student-athlete under the care of a team physician or other physician may be required to undergo medical testing, nutritional assessment, psychological testing, and other tests if deemed appropriate by the physician before being allowed to participate in practices, conditioning, and events.
78 c. Coaches and other Athletic Department Staff are strongly discouraged from confronting the student-athlete with an eating disorder. Only Team Physicians, Certified Athletic Trainers and others with proper medical training should discuss the situation with a student-athlete.
8.8 MENTAL HEALTH AND COUNCELING:
a. Anyone who suspects an athlete of experiencing mental health issues should notify the student-athlete's primary Certified Athletic Trainer. The Certified Athletic Trainer will then discuss the situation with the team physician to determine further action.
b. Athletes may be referred to the Idaho State University Counseling and Testing Service's on campus. The service is free of charge to students and is confidential.
i) The University Counseling and Testing Service's is located at: 1001 South 8th St-Stop 8027 Graveley Hall South, 3rd Floor Room #351 Pocatello, ID 83209-8027
iv) Phone:(208)282-2130 Fax: (208) 282-4279 E-mail: [email protected] More information can be found at: http://www.isu.edu/ctc/index.html
8.9 ASTMA AND INHALER USE POLICY:
a. A student-athlete who has been diagnosed with asthma and confirmed by a Team Physician, or designee, may be prescribed the appropriate medication. Any student- athlete that is prescribed an albuterol inhaler or other inhaler by a team physician will be responsible for and required to use the inhaler as directed by the team physician. The team physician may write a prescription for an extra, emergency inhaler for the primary Certified Athletic Trainer's athletic medicine kit at their discretion. No other student- athlete will be allowed to use that inhaler in accordance with state and federal regulations. Again, the inhaler carried by the Certified Athletic Trainer is for emergencies only. The student-athlete must carry and be responsible for their own inhaler at all athletic related events. ONLY THE INHALER THAT WILL BE CARRIED IN THE ATHLETIC TRAINING KIT WILL BE PAID FOR BY ISU ATHLETIC MEDICINE. STUDENT-ATHLETES ARE FINANCIALLY RESPONSIBLE FOR THEIR OWN INHALERS AND OTHER ASTHMA RELATED MEDICATIONS. Inhalers wilt be returned to the student-athlete at the end of the year.
8.10 PREGNANT ATHLETE PARTICIPATION POLICY
a. Any female-student athlete who discovers that she is pregnant or may be pregnant should notify their primary Certified Athletic Trainer as soon as possible. The Certified Athletic Trainer will then contact the team physician to determine further action. The team physician and the student-athlete will then develop a plan of action for further participation based on the specific individual, sport, and stage of the pregnancy.
b. Athletic Department personnel should avoid counseling on pregnancy issues such as adoption, abortion, or parenting. Student-athletes should be given references to outside
79 neutral sources on such issues.
8.11 SINGLE PAIRED ORGAN PARTICIPATION POLICY
a. A student-athlete who presents at their pre-participation physical exam with a single paired organ will discuss the situation with the team physician to determine participation status.
8.12 DIABETIC PARTICIPATION POLICY
a. A student-athlete found to have diabetes at their Pre-Participation Physical exam or any other time during their athletic career at Idaho State University will undergo further evaluation by the team physician. The team physician, athletic trainer, student-athlete, and coach will develop a plan consistent with current medical practices to allow the student-athlete to safely participate in his/her sport.
8.13 MEDICAL DISQUALIFICATION/RED-SHIRT POLICY
a. Medical disqualification/redshirting will be conducted in accordance with Big Sky Conference and the NCAA policies.
8.14 2nd OPINION REFERAL POLICY
a. Student-athletes at any-time may see a physician of their choice regarding an injury or illness. However, the student-athlete will be responsible for any and all expenses occurred for seeing an outside physician or other medical provider.
b. In the event that an athlete has been to see an Idaho State University team physician for an injury or illness but would like a 2nd opinion they may see another Idaho State University team physician. If the student-athlete would like to have another opinion from a physician outside Idaho State University they must get the approval of the Head Athletic Trainer PRIOR to any office visits or receiving any medical treatment (i.e. labs, diagnostic imaging, physical therapy, etc.).
c. If the student-athlete fails to receive approval from the Head Athletic Trainer BEFORE pursuing outside medical treatment, the Idaho State University secondary insurance coverage WILL NOT pay for any expenses incurred by the student-athlete, and will thus be the responsibility of the student-athlete.
8.15 STUDENT-ATHLETE MEDICAL INSURANCE
a. All student-athletes are required to hold personal medical insurance. This may either be a policy through the student-athlete's parents or the Idaho State University Health Center Student Insurance Plan. The Idaho State University Athletic Department will provide secondary coverage. Any injury or illness directly caused as a result of participation in official Idaho State University athletic events (NOT including voluntary summer strength and conditioning sessions that are conducted off campus) will first be turned into the student-athlete's primary insurance plan. All balances not paid for by the primary insurance will be covered by Idaho State's secondary coverage. See Section 4.8 for entire Student-Athlete Medical Insurance Coverage policy.
8.16 PRIVACY OF MEDICAL RECORD POLICY
80 a. All student-athlete medical records will be kept in a filing cabinet locked in the athletic training room and will only be accessible to by the Staff Certified Athletic Trainers and Team Physicians. This includes the student-athlete's prior medical records, PPE, injury evaluations, progress notes, and physician visit notes. All computer files recorded in the Sports Injury Monitoring System (SIMS) or daily injury reports sent to coaches and team physicians will be guarded by passwords and access to the computers will be limited to Staff Certified Athletic Trainers.
8.17 PRESCRIPTIONS AN DOVER THE COUNTER (OTC) Medication Policy:
a. Prescription medications will only be dispensed through a physician. Most prescriptions will be available for purchase at the Idaho State University Student Health Pharmacy. If it is after hours and the prescription medication is needed at that time the prescription may be called to a pharmacy in town of the student-athlete's choice.
b. OTC medications will be kept in a locked cabinet in the Athletic Training Room. Certified Athletic Trainers will administer OTCs to student-athletes at their discretion based on the athlete's injury/illness, past medical history, allergies to medications, etc. Staff Certified Athletic Trainers will also carry OTCs in their travel kits.
c. Only Staff Certified Athletic Trainers can dispense OTCs. In doing so they should inform the student-athlete of the indications and contraindications for the medication in question. Staff Certified Athletic Trainers should also inquire if the student-athlete has any known allergies to any medications. The student-athlete's name, date, time, medication, and amount should be recorded and kept in the OTC medication cabinet.
8.18 DRUG TESTING POLICY
a. Drug Education and Testing Program
i) In today's climate of drug abuse and misinformation about the effects of steroids, diuretics, "street drugs", and alcohol, the Athletic Department staff makes every effort to educate student-athletes concerning the dangers of substance abuse. However, as athletes representing not only themselves, but also Idaho State University, the responsibility is the student-athlete's to comply with all Athletic Department, University, Big Sky Conference and NCAA rules and regulations. The illegal use of drugs and alcohol is absolutely forbidden and violations will be dealt with seriously. See Appendix D for Idaho State University Drug Testing Policy.
1. Drug Education
a. The Athletic Department participates in a number of substance abuse workshops. The workshops may be coordinated by coaches or the Athletic Department. At the beginning of each academic year, a drug education seminar is held for Idaho State University student- athletes. Additionally, there will be discussions held on why drugs are used, tips on how to identify danger signs associated with drug use, as well as how to assist a friend you suspect of drug use. The program will cover the physical, emotional, and legal ramifications
81 of drug abuse. Topics such as actual versus perceived effects of drug use on athletic performance are explained. The drug education component of the program was established to provide student- athletes with information on the dangers and problems associated with drug abuse, as well as to identify those who may have a substance abuse problem so that they can be provided with counseling.
2. Self Help Exception
a. Should a student-athlete disclose a drug problem to the Athletic Department prior to an arrest, a major incident in violation of the Student Code of Conduct or Housing rules involving drug use, or an Athletic Department test for the suspicion of drug use, no Athletic Department discipline will be imposed. However, counseling, testing and supervision may be required. All information will be kept confidential and supplied only on a need- to-know basis. A second self-report, an arrest for a drug-related offense, a major incident in violation of the Student Code of Conduct or Housing rules involving drug use or a positive result of an NCAA or Athletic Department conducted drug test will result in appropriate discipline.
3. NCAA Drug Testing
a. Student-athletes are required to sign drug testing consent forms at the start of the athletic season. The NCAA requires that all student- athletes agree to participate in random drug screening throughout the school year if they participate in any NCAA championship events or any NCAA certified post-season football game. Drugs which may be tested for are listed on the NCAA Banned Drug List. Contact the Office of Student Support or the athletic trainers for an up to date list. The student-athletes selected to be tested must participate in the drug test or face loss of eligibility. If a student- athlete tests positive in any NCAA drug test, the head trainer(s), the coach, and Director of Athletics are notified and in conjunction with any other directives, drug counseling is mandatory and the NCAA requires that student-athletes be suspended from athletics participation for one calendar year from date of notification. Further, Athletic Department or University discipline, including loss of eligibility or scholarship, may be imposed. Although the results are kept confidential, the President of the University, the Dean of Students, and those deemed necessary on a need-to-know basis may be informed.
4. University Drug Testing
a. Although the NCAA conducts random drug testing of athletes, there is no random drug testing of student-athletes by Idaho State University, although drug testing may take place if there is a need to do so or there is a suspicion of drug use. By State Board of Education policy, student-athletes are required to sign a second
82 consent form allowing the Athletics Department to do drug testing due to the suspicion of personal drug use. The student-athletes(s) selected to be tested must participate in the drug test or face the loss of eligibility. If a positive result is found, a student-athlete may be required to undergo counseling and supervision.
b. Further, discipline, including suspension, or a permanent loss of eligibility or scholarship, may be imposed. The head trainees), team physician(s), coach and athletic director will be notified of the results. Although the results are kept confidential, the President of the University, the Dean of Students, and those others deemed necessary, on a need-to-know basis, may be informed.(Approved May 2004)
8.19 HEAT AND HYDRATION POLICY
a. Student-athletes, regardless of sport, should be responsible for properly hydrating themselves prior to practices and events. Student-athletes should consume approximately 17-20 fl oz of water or sports drink 2-3 hours prior to activity and 7-10 fl oz 10 to 20 minutes prior to activity (Casa et.al. 2000). Student-athletes should weigh in before and after practices and should consume 16 oz of fluids post-practice for every pound lost during practice. This policy is especially pertinent for football and soccer pre-season two-a-day practices that take place in hot weather.
8.20 LIGTHENING AND INCLEMENT WEATHER POLICY
a. "The National Athletic Trainers Association recommends a proactive approach to lightning safety, including the implementation of a lightning-safety policy that identifies safe locations for shelter from the lightning hazard. Further components of this policy are monitoring local weather forecasts, designating a weather watcher, and establishing a chain of command. Additionally, a flash-to-bang count of 30 seconds or less should be used as a minimal determinant of when to suspend activities. Waiting 30 minutes or longer after the last flash of lightning or sound of thunder is recommended before athletic or recreational activities are resumed. Lightning-safety strategies include avoiding shelter under trees, avoiding open fields and spaces, and suspending the use of land-line telephones during thunderstorms" (Walsh, Bennett, Cooper, Holle, Kithil, & Lopez, 2003, p. 83).
b. Staff Certified Athletic Trainers will monitor weather activities by calling the phone numbers listed below for local weather reports or by checking the weather online. In the event that a flash to bang count is less than 30 seconds, any practice or event will be suspended. The Staff Certified Athletic Trainers, or designee, on-site has the UNCHALLANGEABLE AUTHORITY to suspend any practice or event in this situation. Practices may be moved inside Holt Arena, if available. Soccer games, track & field events, softball games, tennis matches, cross country meets and golf will be suspended and must wait 30 minutes after the last flash to bang, as stated above, to resume activities.
i) 208-232-9306 News Channel 6 Weather Dept.
ii) 208-233-0834 government weather
83 8.21 HAND WASHING POLICY
a. Staff Certified Athletic Trainers should attempt to thoroughly wash their hands with hot soapy water after contact with each student-athlete to prevent the transmission of communicable diseases. Should soap and water not be available the Certified Athletic Trainers should use a hand sanitizer.
8.22 INFECTION CONTROL POLICY
a. In order to prevent the spread of infectious diseases within the Athletic Training room the following precautions will be followed. Student-athletes should follow the rules set forth in the Athletic Training room regarding cleanliness: shower before treatments and no shoes on the treatment tables. Certified Athletic Trainers will also strive to keep the Athletic Training room sanitary by cleaning treatment and taping tables frequently, washing towels after each use, washing hydrocollator covers often, disinfecting whirlpools after use, cleaning rehab equipment often, and cleaning coolers and water bottles after every use.
b. THIS POLICY IS PARTICUALRY IMPOTANT WITH THE RECENT AND SERIOUS OUTBREAKS OF METHICILLIAN-RESISTANT STAPHOLOCOCCUS AUREAS (MRSA).
8.23 WOUND CARE
a. When a Certified Athletic Trainer provides wound care to a student-athlete they should first follow the hand washing policy as outlined above and wear latex gloves. The wound should be thoroughly cleaned with either hot soapy water, hydrogen peroxide, sterile-saline solution or other first-aid spray. The wound should then be covered for all practices or events to prevent further infection of the wound or transmission to other student-athletes. Wounds should always be cleaned before and after practices or events. The use of triple antibiotic ointment should also be encouraged.
b. Student-athletes should be encouraged to thoroughly wash the wound in the shower and take care of it when not around the Athletic Training room. They should also be instructed to monitor the wound and inform their Certified Athletic Trainer of any abnormal changes such as redness, swelling, or discharge.
c. THIS POLICY IS PARTICUALRY IMPOTANT WITH THE RECENT AND SERIOUS OUTBREAKS OF METHICILLIAN-RESISTANT STAPHOLOCOCCUS AUREAS (MRSA).
8.24 ATHLETIC TRAINING/MEDICINE RULES
a. Student-athletes are expected to adhere to the rules posted in the respective Athletic Training Room. Student-athletes who do not abide by the rules will be asked to leave the Athletic Training Room and their respective coach will be notified.
8.25 CAMP AND SPECIAL EVENT COVERAGE
a. Summer Sport Youth Camps that are arranged by individual sports must contact their primary Certified Athletic Trainer to inquire whether they would be interested or whether
84 another Certified Athletic Trainer on staff would be willing to provide medical coverage during the camp. A contract must be drawn up before hand with a set of assigned duties, dates, times, and pay that both the Head Coach and Certified Athletic Trainer agree to.
8.26 Utilization of Athletic Medicine Equipment and Supplies by Other Department Staff:
a. Use of equipment during Sumer Sport Camps will be provided free of charge on the condition that an Idaho State University Staff Certified Athletic Trainer is hired to work the camp. Coaches may be asked to pay a small fee for the use of supplies such as tape, ice-bags, bandages, etc.
b. Camps that do not hire a Staff Certified Athletic Trainer for their camps but would like to utilize equipment from Athletic Medicine such as coolers will be charged $100 for each day of the camp.
8.27 EMERGENCY ACTION PLAN BY VENUE
Holt Arena: Practice or Competition
1. Assess the situation. Establish Level of Consciousness (LOC) and check Airway, Breathing and Circulation (ABCs).
2. Activate EMS by calling 911 from a cellular phone or 9-911 from a campus land line.
3. Communicate the following to the EMS operator:
a) Name and phone number of person calling. b) Condition of injured person(s). c) Any initiated treatment(s). d) Specific location of injured person(s).
4. Address and directions to Holt Arena:
Holt Arena
Idaho State University Campus
550 Memorial Dr.
Pocatello, ID 83209
Instruct EMS to turn into the Holt Arena parking lot onto Stacy Dragila Way via Martin Luther King Jr. Memorial Dr. Instruct EMS of the specific location of the situation (i.e. Inside Holt
85 Arena or the South Practice field). If available have someone waiting outside to flag them down and escort them to the injured person(s).
***If inside Holt Arena, instruct EMS to go to the North West Corner where someone will open the door to allow the ambulance to enter the building*** 5. AED Location: An Automatic External Defibrillator is located in the Holt Arena Athletic Training Room. There is an additional AED located on the North side of Holt Arena near the Northeast corner.
Davis Field: Practice or Competition
1. Assess the situation. Establish Level of Consciousness (LOC) and check Airway, Breathing and Circulation (ABCs).
2. Activate EMS by calling 911 from a cellular phone or 9-911 from a campus land line.
3. Communicate the following to the EMS operator:
a) Name and phone number of person calling. b) Condition of injured person(s). c) Any initiated treatment(s). d) Specific location of injured person(s).
4. Address and directions to Davis Field:
Davis Field
Idaho State University Campus
779 E. Humbolt Dr.
Pocatello, ID 83209
Instruct EMS to turn into Davis Field complex via Humbolt Dr. across from the ISU Pond Student Union Building. If available have someone waiting out front on the sidewalk to flag down EMS and point out the entrance to the field and towards the injured person(s).
5. AED Location: An Automatic External Defibrillator is located in the Davis Field Athletic Training Room. AED may be out on the field with other emergency equipment during practices and events.
Reed Gymnasium: Practice or Competition
86 1. Assess the situation. Establish Level of Consciousness (LOC) and check Airway, Breathing and Circulation (ABCs).
2. Activate EMS by calling 911 from a cellular phone or 9-911 from a campus land line.
3. Communicate the following to the EMS operator:
a) Name and phone number of person calling. b) Condition of injured person(s). c) Any initiated treatment(s). d) Specific location of injured person(s).
4. Address and directions to Reed Gym:
Reed Gymnasium
Idaho State University Campus
1291 E Terry
Pocatello, ID 83209
Instruct EMS to turn into the Reed Gym parking lot via Memorial Dr. and to go to the East door near the pool. If available have someone waiting outside to flag them down and escort them to the injured person(s).
5. AED Location: An Automatic External Defibrillator is located in the East Hallway across from the pool near the Women's Locker room area.
87 Strengthen and Conditioning Center (Weight Room)
1. Assess the situation. Establish Level of Consciousness (LOC) and check Airway, Breathing and Circulation (ABCs).
2. Activate EMS by calling 911 from a cellular phone or 9-911 from a campus land line. A land line will always be accessible from the office inside the weight room.
3. Communicate the following to the EMS operator: a) Name and phone number of person calling. b) Condition of injured person(s). c) Any initiated treatment(s). d) Specific location of injured person(s).
4. Address and directions to the Strengthen and Conditioning Center (Weight Room):
Idaho State University Campus
560 Memorial Dr.
Pocatello, ID 83209
Instruct EMS to turn into the Holt Arena parking lot onto Stacy Dragila Way via Martin Luther King Jr. Memorial Dr. Weight room is located as part of the Idaho Orthopedic and Sports Clinic.
Instruct EMS of the specific location of the situation (i.e. inside the weight room or the South Practice field). If available have someone waiting outside to flag them down and escort them to the injured person(s).
5. AED Location: An Automatic External Defibrillator is located in the Holt Arena Athletic Training Room. There is an additional AED located on the North side of Holt Arena near the Northeast corner. Idaho Orthopedic and Sports Clinic also has an AED.
88 Cross Country Home Meet Venue: Practice or Competition
1. Assess the situation. Establish Level of Consciousness (LOC) and check Airway, Breathing and Circulation (ABCs).
If an athlete has been injured along the course the attending athletic trainer or team physician should utilize a pre-determined, designated vehicle to travel out onto the course to evaluate the athlete. The athletic trainer or team physician will assess the situation and determine the need further care; i.e. Implementing this plan if necessary. (See attachment for course map).
2. Activate EMS by calling 911 from a cellular phone.
3. Communicate the following to the EMS operator:
a) Name and phone number of person calling. b) Condition of injured person(s). c) Any initiated treatment(s). d) Specific location of injured person(s).
4. Address and directions to Cross Country Home Meet Venue:
Alvin Ricken Dr.
Pocatello, ID 83201
Instruct EMS to head East on Terry Street past AMI. Turn Right onto Alvin Ricken Dr. and proceed to the Pavilion (the start and finish points). The Pavilion in located on the Left side of the street approximately 1/3 of a mile after turning off Terry St.
If available have someone waiting out front on the sidewalk to flag down EMS and point out the entrance to the field and towards the injured person(s).
5. AED Location: An Automatic External Defibrillator will be present with the attending Athletic Trainer, along with other emergency equipment.
89 8.28 BENGAL AIDS: The Student-Athlete Guide to Injury & Illness Prevention
a. Stretching
i) Optimal flexibility increases joint movement and decreases the risk of injury. Proper warm-up combined with static and/or dynamic stretching can decrease the likelihood of muscle strains (tears), particularly the hamstrings and quadriceps. Stretching also reduces the possibility of tendonitis, low-back, and knee pain. Proper stretching of the shoulder for quarterbacks, volleyball and softball players can also prevent tightening of the shoulder thus preventing abnormal throwing/hitting mechanics which can damage the shoulder complex. Proper stretching of the legs (quads, hamstrings, calves, gluts, and hip muscles) can also help reduce the incidence and severity of patellar tendonitis, also known as "jumper's knee."
b. Nutrition
i) Proper nutrition is essential for all athletes to compete and train at an optimal level. Proper nutrition also can help prevent certain injuries and illness. In the event that an athlete does sustain an injury or illness the body is better able to recover if an appropriate nutrition plan is in place both before and after an injury or illness is sustained.
ii) Tobacco use (smoking and chewing) will limit the oxygen carrying capacity of the blood, thus decreasing healing time.
iii) If you have questions about proper eating habits for health and to improve performance see your athletic trainer for more information.
c. Sleeping Guidelines
i) Students-athletes are frequently pressed for time due to the time demands of school, family, and their sport. However, getting an adequate amount of sleep is important to function at your best in the classroom and in your sport.
ii) Approximately 7-8 hours each night is the optimal amount of sleep one should have for optimal health.
iii) Tips for healthy and better sleep:
1. ".. .you can improve the quality of your sleep, and thus your health, by making a few simple adjustments to diet, habits, routine and even bedroom furnishings. Try out these suggestions and see if the quality of your slumber improves: Maintain a regular bed and wake time schedule, including weekends. "Sleeping in" on weekends throws off your rhythm. Consistency is best.
2. Establish a regular, relaxing bedtime routine such as soaking in a hot bath or hot tub and then reading a book or listening to soothing music. Avoid lively conversations, action-filled television programs and achievement-oriented tasks just before bedtime.
a. Create a sleep-conducive environment that is dark, quiet, comfortable- not too cool or too warm. If you sleep with a bed partner whose comfort
90 levels are different from your own, the two of you can compromise and dress accordingly to accommodate.
b. Sleep on a comfortable mattress and pillows. There are many new materials on the market. If your bedding is more than seven or eight years old, shop around for something comfortable, trying out actual bed models in furniture showrooms.
c. Use your bedroom only for sleep and sex. It is best to take work materials, computers and televisions out of the sleeping environment. Reading in bed to relax is OK, but avoid doing challenging crossword puzzles or games.
d. Finish eating at least two to three hours before your regular bedtime. A body focused on digestion is not fully relaxed and consequently, sleep may not reach deep, restorative levels. Eat a healthful, balanced diet with a minimum of refined sugars, which are stimulating.
e. Exercise regularly. It is best to complete your workout at least a few hours before bedtime so you have time to wind down and the adrenaline can leave your system.
f. Avoid nicotine (cigarettes, tobacco products). Besides other detrimental health effects, tobacco products can lead to poor quality sleep when used close to bedtime.
g. Avoid caffeine (coffee, tea, and soft drinks, chocolate) close to bedtime. Stimulants can keep you awake or make it hard to go back to sleep if you awaken during the night.
h. Avoid alcohol close to bedtime. It can lead to disrupted sleep later in the night" (A Wake-Up Call on Sleep and Health, 2007). d. Cold/Flu:
i) Most people are infected with one or more colds over the course of a year. Colds are spread through mucus membranes (i.e. saliva, or membranes from the eyes, nose or mouth). To avoid getting the virus that causes colds it is important to wash your hands frequently. You can pick up the virus from many surfaces, especially in public places. Dorms or apartment buildings where many people live can easily harbor these viruses. This makes it even more important to take precautions to prevent becoming ill.
ii) Should you become infected, avoid giving it to others by always covering you mouth when sneezing or coughing, and washing your hands frequently. To care for yourself if you become sick, get plenty of sleep to allow your body time to rest and recover, drink plenty of fluids (water, tea, or sports drinks). Hot showers will also help with nasal congestion. Over-the-counter pain relievers will also help with headaches and sore throats. Last but not least, see your athletic trainer as soon as possible for further advice and possible need to see a team physician. iii) The same guidelines apply for influenza (the flu). Student-athletes are encouraged to get a flu shot. Depending on the time of your season your team may pay for you to receive the flu shot.
91 e. What to do if you are injured: i) Any student-athlete who is injured during a practice, game, or strength and conditioning session should report it to their primary athletic trainer or athletic trainer on duty as soon as possible. Even if the injury seems minor, it is best to inform an athletic trainer and let them decide the best course of action to take. Minor injuries, or aches and pains are often times overlooked and occasionally can become more serious problems. Treating a minor problem before it becomes worse allows student-athletes to perform at their best and keep them from missing valuable practices or competitions. Athletic trainers are here to help you! The Bengal athletic trainers will help you stay on the field and involved with practices and competitions. We will only hold you out if it is medically necessary and for your own protection.
ii) If at any time a student-athlete is injured outside of Idaho State University athletic related activity (i.e. automobile accident, intramurals, pick-up games, open gym, skiing/snowboarding, etc.) they should notify a Certified Athletic Trainer and their coach as soon as possible. It is the responsibility of the student- athlete to pay for any medical treatment from a non-Idaho State University athletic related injury. Student-athletes should use their best judgment in seeking medical treatment for an injury is sustained outside of Idaho State University athletics. For minor, non-serious injuries the student-athlete should use their best judgment and consider waiting to speak to their athletic trainer before seeking further medical treatment. Certified Athletic Trainers can expedite doctor's appointments with our team physicians who can treat the student-athlete with both the student-athlete's well-being and their sport in mind. Serious or life- threatening injuries should be reported to the Emergency Room. Remember if you are not sure if the injury or illness is serious or not it is best to error on the side of caution and be seen by a medical professional as soon as possible.
f. PRICE:
i) PRICE is an acronym in the Sports Medicine field that stands for: protection, rest, ice, compression, and elevation. The Certified Athletic Trainers often employ these techniques in treating athletic related injuries. It is important to follow these guidelines when injured to enhance your recovery time from an injury. If a student-athlete receives an injury outside of Idaho State University athletic activity or goes home after a practice or competition and realizes that they have sustained an injury they should follow these guidelines and report to a Certified Athletic Trainer as soon as possible.
8.29 ATHLETIC TRAINER ASSIGNMENTS TO TEAMS
a. All of the athletics trainers employed at Idaho State University have the same qualifications and have the same degrees. The only difference in the athletic trainers' is the amount of experience. As such, the head athletic trainer will make the necessary athletic training assignments for each team.
b. The head athletic trainer will evaluate all athletic trainers at the end of each year. The athletic trainers will then be assigned to their existing teams or reassigned to new teams so as to give all athletic trainers experience with each specific team and with that team’s needs and injuries
92 IX. IDAHO STATE UNIVERSITY ATHLETIC DEPARTMENT STAFF CODE OF CONDUCT VII. CODE OF CONDUCT
9.1 ETHICAL CONDUCT a. It is the policy of the Athletic Department that all employees shall comply with NCAA Bylaw 2.4 which states that all individuals employed by, or associated with, that institution shall deport themselves with honesty and good sportsmanship. Their behavior shall at all times reflect the high standards of honor and dignity that characterize competitive sports in the collegiate setting. b. All staff members are expected to adhere to NCAA and Big Sky Conference policies and procedures at all times. Staff members will attend monthly rules education meetings and assume responsibilities for knowledge of applicable rules. Violations shall be reported to the Director of Athletics and/or the Director of Compliance. Violations will be investigated and reported. Employees may be dismissed if a major violation is committed. 9.2 SPORTSMANSHIP STATEMENT
a. Idaho State University and the Big Sky conference promote good sportsmanship by student- athletes, coaches and spectators. Profanity, racial or sexist comments or other intimidating actions directed at officials, student-athletes, coaches or team representatives will not be tolerated and are grounds for removal from the site of competition. 9.3 SPORTSMANSHIP POLICY
a. The following is the process the Idaho State University Athletic Department uses to address incidents regarding sportsmanship and/or ethical conduct for coaches, students, and staff. Such incidents may be, but are not limited to: i) On field or court conduct
ii) Coach/student relationships iii) Crowd and game management
iv) Breaches of coaching and recruiting ethics and standards
v) NCAA/Big Sky Conference violations 9.3.1 PROCEDURE
a. The Director of Athletics becomes aware of an incident regarding sportsmanship and/or ethical conduct by an Idaho State University coach, student-athlete, or staff member. The Director of Athletics may learn of this incident through: i) Coaches Game Report ii) Officials Game Report iii) Student-Athlete
iv) Big Sky Conference Report v) Staff Member
93 vi) Coach or Director of Athletics from another institution
vi) Outside agency
vii) Others
b. At the discretion of the Director of Athletics, the incident will be:
i) Noted and recorded
ii) Investigated further
iii) Dismissed as a non-incident If an investigation takes place, the individual will be made aware of the charges and will be given an opportunity for explanation. If the investigation warrants further action, the Director of Athletics may make the following sanctions: i) A written letter of reprimand to the coach, staff member, or student-athlete. ii) Suspension of the coach or student-athlete for a specified number of days and/or games. iii) Further sanctions as indicated by the athletic department policy manual.
e. Appeal Process i) Should a coach, staff member, and/or student-athlete appeal the decision of the Director of Athletics. The appeal process will be presented in writing, within 30 days, to the Faculty Athletic Advisory Board. A recommendation from this board will be given to the University President. 9.4 NOISEMAKER AND BAND POLICIES 9.4.1 FOOTBALL
a. Artificial noisemakers, air horns and electronic amplifiers shall not be permitted, and such instruments shall be removed from the playing and spectator areas. b. Bands, or any component thereof, shall not play while the game is in progress. 9.4.2 VOLLEYBALL
a. Artificial noisemakers, including whistles and air horns shall not be permitted in the playing or spectator areas. Computerized noisemakers controlled by event management are permissible when the ball is out of play. b. Cheerleaders, Bands and Official Team Mascot: Bands and computerized noisemakers should cease playing when the first referee's arm is extended in preparation to beckon the service. Megaphones are allowable when used for increasing voice volume (not as drums or other noise making purposes) and are to be used only when the ball is out of play.
94 c. Bands, or any component thereof, shall not play while the game is in progress.
9.4.3 BASKETBALL a. Artificial noisemakers, air horns and electronic amplifiers shall not be permitted, and such instruments shall be removed from the playing field and spectator areas.
b. Bands or amplified music are not permitted to play while the game is in progress.
9.4.4 SOCCER a. Artificial noisemakers, air horns and electronic amplifiers shall not be permitted, and such instruments shall be removed from the playing or spectator areas. Bands, or any component thereof, shall not play while the game is in progress b. Cheerleaders, Mascots, Bands and Banners: Bands, or any component thereof, are allowed to play during timeouts, between games and before and after competition.
9.4.5 SOFTBALL a. Artificial noisemakers, air horns and electric amplifiers shall not be permitted, and such instruments, shall be removed from the spectator areas by the games management personnel. b. Bands, or any component thereof, shall not play while the ball is live. Play may occur immediately prior to the team's offensive half inning and/or for about 10 seconds immediately following a score. 9.5 DRUG EDUCATION AND TESTING PROGRAM
**Please see Appendix D-l for complete Intercollegiate Athletics Drug Testing Program (IADTP)
a. In today's climate of drug abuse and misinformation about the effects of steroids, diuretics, "street drugs", and alcohol, the Athletics Department staff makes every effort to educate student-athletes concerning the dangers of substance abuse. However, as athletes represent not only themselves, but Idaho State University, the responsibility is the student-athlete's to comply with all Athletics Department, University, Big Sky Conference and NCAA rules and regulations. The illegal use of drugs and alcohol is absolutely forbidden and violations will be dealt with seriously.
9.5.1 DRUG EDUCATION
a. The Athletics Department participates in a number of substance abuse workshops. The workshops may be coordinated by coaches or the Athletics Department. At the beginning of each academic year, a drug education seminar is held for Idaho State University student- athletes. Additionally, there will be discussions held on why drugs are used, tips on how to identify danger signs associated with drug use, as well as how to assist a friend suspected of drug use. The program will cover the physical, emotional and legal ramifications of drug abuse. Topics such as actual versus perceived effects of drug use on athletic performance are explained. The drug education component of the program was established to provide student- athletes with information on the dangers
95 and problems associated with drug abuse, as well as to identify those who may have a substance problem so mat they can be provided with counseling. 9.5.2 SELF HELP EXCEPTION a. Should a student-athlete disclose a drug problem to the Athletics Department prior to an arrest, a major incident in violation of the Student Code of Conduct, or Housing rules involving drug use, or an Athletics Department test for the suspicion of drug use, no Athletics Department discipline will be imposed. b. However, counseling, testing, and supervision may be required. All information will be kept confidential and supplied only on a need-to-know basis. A second self-report, an arrest for a drug-related offense, a major incident in violation of the Student Code of Conduct or Housing rules involving drug use or a positive result of an NCAA or Athletics Department conducted drug test will result in appropriate discipline.
9.5.3 NCAA DRUG TESTING a. Student-athletes are required to sign drug testing consent forms at the start of the athletic season. The NCAA requires that all student-athletes agree to participate in random drug screening throughout the school year if the participate in any NCAA championship events or any NCAA certified post-season football game. Drugs which may be tested for are listed on the NCAA Banned Drug List. Contact the Office of Student Support or the athletic trainers for an up-to-date list. The student- athletes selected to be tested must participate in the drug test or face loss of eligibility.
b. If a student-athlete tests positive in any NCAA drug test, the head trainer(s), the coach, and Director of Athletics are notified and in conjunction with any other directives, drug counseling is mandatory and the NCAA requires that student- athletes be suspended from athletics participation for one calendar year from date of notification. Further, Athletics Department or University discipline, including loss of eligibility and scholarship, may be imposed. Although the results are kept confidential, the President of the University, the Dean of Students, and those deemed necessary, on a need to know basis, may be informed. 9.5.4 UNIVERSITY DRUG TESTING
a. Although the NCAA conducts random drug testing of athletes, there is no random drug testing of student-athletes by Idaho State University, although drug testing may take place if there is a need to do so or there is a suspicion of drug use. By State Board of Education policy, student-athletes are required to sign a second consent form allowing the Athletic Department to do drug testing, due to the suspicion of personal drug use. The student- athlete(s) selected to be tested must participate in the drug test or face loss of eligibility. If a positive result is found, a student-athlete may be required to undergo counseling and supervision. Further, discipline, including suspension, or a permanent loss of eligibility or scholarship, may be imposed. The head trainer(s), team physician(s), coach and the Director of Athletics will be notified of the results. Although the results are kept confidential, the President of the University, the Dean of Students, and those deemed necessary, on a need to know basis, may be informed. 9.6 GAMBLING AND BRIBERY
a. Be aware that the gambling industry is constantly seeking sources for information. Student- athletes may be approached and questioned about the condition and attitude of
96 other team players. Student-athletes may be asked to alter a game in some manner and be offered favors or gifts for doing so. If this occurs, the student-athlete MUST report the incident to their head coach immediately. The University and the Department of Intercollegiate Athletics are committed to combating all forms of gambling and bribery. Gambling is one of the major sources of revenue for organized crime. Operators need inside information to set the betting lines or odds. An attempt to procure this information through bribery of a sports participant is a felony. b. A student-athletes participation with gambling interests, even in the most minor fashion, may jeopardize their athletic career and scholarship.
c. Because of the extreme importance of this problem, please observe these guidelines:
i) Student-athletes must report to their coach any attempt to secure information concerning situations that might alter the normal performance of your team. ii) Student-athletes should not accept any "free ride" from strangers such as meals, presents, etc. They are required by both the Department and the NCAA to report any individual who offers gifts, money or favors in exchange for supplying information or attempting to alter the outcome of any contest.
iii) Student-athletes need to be aware of the legalities of gambling at an institutional and state level. They need to understand that the consequences at the University level may be expulsion and the University will also assist with the enforcement of federal, state and local anti-bribery laws.
iv) Student-athletes should not, under any circumstances, accept money from a "fan" for a game "well played."
v) Student-athletes should not discuss the condition or attitude of their team with anyone other than your teammates or coaches.
vi) Student-athletes should not wager on any athletic contest. 9.7 ROLE AND RESPONSIBILITY OF COACHING STAFF
a. Members of the coaching staff at Idaho State University play an important role in the academic, athletic and personal development of student-athletes. The physical and mental well-being of student-athletes will assume the primary role for coaching staff members. Coaches must subscribe to the conditions of the Mission Statement of the University and of the Department of Intercollegiate Athletics. Coaches will also be responsible for conducting their programs consistent with the following guidelines: i) The coaching staff is committed to providing the highest quality of athletic training to further develop the abilities of student-athletes while always protecting the personal welfare of these student-athletes. Coaches will be responsible for plans and strategies to achieve this goal for student-athletes. Additionally coaches will strive to increase their teaching and coaching abilities by participation in educational and faculty development opportunities. ii) The goal of the coaching staff will be to recruit students possessing excellent athletic talents who meet the admissions standards of Idaho State University.
97 Coaches will be responsible for providing an environment that is supportive of academic and athletic achievement of these student-athletes. iii) Coaches will schedule practice sessions and competitions in a manner that will ensure student-athletes adequate time to pursue their academic goals. Members of the coaching staff will also encourage student-athletes to use the resources provided by the campus to further develop their academic and personal potential. iv) Coaching staff members are expected to be sensitive to the aspirations and goals of the various internal and external constituencies of the Idaho State University campus. Coaches' personal conduct will foster positive relationships with students, faculty, alumni, media, and friends of the University. v) Members of the coaching staff are expected to conduct their programs consistent with the regulations of the institution, conference and National Collegiate Athletic Association. The integrity of the athletic program is to be held in the highest regard at all times and coaches will deport themselves in a manner that reflects this commitment. vi) Coaches are responsible for conducting their programs within their budgets. In addition, coaches must adhere to all guidelines and accept additional appropriate responsibilities assigned to them by the Athletic Department and University Administration.
Revised and Approved June 2012
98 9.8 STUDENT-ATHLETE BEHAVIOR POLICY a. It shall be the policy of Idaho State University, its Board of Regents, and its Athletic Department to adhere to the following procedures regarding the behavior of the student- athletes.
b. Staff and student-athlete behavior policies and procedures, as outlined in the Idaho State University Staff- Coaches Handbook , and the Student-Athlete Code of Conduct, will continue to be enforced.
c. Coaches and other University officials shall not knowingly recruit prospective student- athletes who have been convicted of a felony or have a juvenile disposition regarding a crime, which would be considered a felony if committed by an adult. Exceptions may be granted only by the President of the University upon the recommendation of the Director of Athletics and Faculty Athletic Representative. i) Coaches shall be expected to certify, in writing, that they had made substantial efforts to a certain this important information (SEE RECRUITING EVALUATION FORM). d. Any currently enrolled student-athlete convicted of a felony, including a plea of nolo contender, shall be removed from the team and shall not be allowed to participate again in intercollegiate athletics at any Idaho public college or university. Further, he or she will be subject to the loss of financial aid, if permitted by NCAA regulations, after any applicable student judicial process. e. Violation Reporting Process
i) Student-athletes shall immediately report any criminal charges to their head coach and to the Director of Athletics.
ii) Coaches shall be obligated to inform the Director of Athletics any knowledge of charges against any of their student-athletes.
iii) The Director of Athletics shall report the same to the Vice President for Student Affairs and to the President.
iv) Each report by the coach and the Director of Athletics shall include a description of the alleged violation of the law and a proposed response by the University. f. Student-athletes shall immediately report any criminal conviction, including a plea of nolo contendere, to their head coach and to the Director of Athletics. The head coach and the Director of Athletics shall report the same to the President of the University. g. Coaches will meet annually with their teams at the beginning of each season to provide and discuss written team rules and administer the Student-Athlete Disclosure Statement. Attendance at this meeting is mandatory. Each team member will receive a written copy of the team rules and sign a statement acknowledging receipt of the rules and attendance at the meeting.
h. All student-athletes will continue to be required to sign the NCAA Drug Testing Consent Form yearly.
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9.9 MISCONDUCT
a. Any behavior that adversely affects the University community in its pursuit of its educational objectives, places the university in a negative light, breaks the law, violates University rules, damages property, or interferes with the rights of others, is subject to discipline. Disciplinary action taken for misconduct is based on the severity of the misconduct. b. As a student-athlete, there is no exemption from federal, state, or local laws or University rules. Individuals charged with criminal conduct, whether a misdemeanor or a felony, will be suspended from participation immediately pending the outcome of the charges. A conviction, plea of guilty or no-contest could result in suspension, loss of eligibility and/or scholarship. A conviction, plea of guilty or no-contest of a drug related offense would result in an automatic one-year suspension from the date of the incident. c. Student-athletes, just as other students penalized for violating the law may be subject to further disciplinary action by the University or the Athletics Department if their conduct also violates University or Department rules. A detailed description of the University's Student Code of Conduct and Rights and Responsibilities can be found in the Idaho State University's Student Handbook.
9.10 STUDENT-ATHLETE GRIEVANCE PROCEDURE
Every student has access to a number of problem-solving mechanisms within the University system. The Student Support Services staff will inform you of your options should you find yourself in trouble. However, because there are sometimes problems which arise as a result of your position as a student-athlete, a grievance procedure to deal with these types of problems has been established. Such problems are addressed by the Athletics Advisory Board and the Minority Advisory Board (MAB).
It is assumed that most problems can and should be resolved between you and your coach. The grievance procedures should only be used for those problems that you have been unable to resolve with your coach or those you do not feel you can address with your coach. If every effort has been made to resolve the situation using other means and no solution has been reached, you should contact the Associate Athletic Director of Student Support and the Director of Athletics. If no agreeable solution is obtained, the student athlete may seek further assistance from: Minority Advisory Board, the Faculty Athletic Representative and the Janet C. Anderson Gender Resource Center. Before contacting the listed individuals after the coach of your respective athletic program the following should be done:
1) Write a statement of the complaint and why you disagree with the decision rendered or actions taken.
2) Include the date and time of the meeting with the respective coach. If you did not meet with the coach a statement must be included as to why you believe you could not address this issue(s) with the coach.
3) List outcome of the respective coach’s decision including any sanctions, suspension, or additional duties assigned.
4) This written statement must be presented to the Associate Athletic Director for Student Support and Compliance
• If you have a grievance issue related to diversity, you should contact the Minority Advisory Board (MAB) or the Diversity Resource Center (DRC) at 208-282-3142 or email [email protected]. The DRC also has a confidential drop-box so that you may submit a complaint or grievance.
• If you have a grievance issue related to gender, you should contact the Janet C. Anderson Gender Resource Center at 208-282-2805.
• If you have any issues related to your participation in Inter Collegiate Athletics or question you should contact the Faculty Athletic Representative Scott Benson 208- 282-2860 Gravelly Hall room 105.
9.11 SEXUAL HARASSMENT 1. Policy The sexual harassment of any student, employee or recipient of the services of Idaho State University is absolutely forbidden. It is inimical to the purpose of the University and violates state and federal laws and the rules and governing policies and procedures of the Board. Harassment on the basis of sex is a violation of Section 703 of the Title VII of the Civil Rights Act of 1964 as amended. 2. Definition Unwelcome sexual advances, request for sexual favors, and other verbal or physical conduct of a sexual nature constitute sexual harassment, when: a. Submission to such conduct is made either explicitly a term or condition of an individual's employment, b. Submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individuals or, c. Such conduct has the purpose or effect of unreasonable interference with an individual's work performance or creating an intimidating, hostile, or offensive working environment. Additionally a person who is qualified for but denied an employment benefit because of another's submission to sexual harassment is protected by this policy.
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