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Sunday, August 21 2021 2Nd Virtual Congress Briefing Book WFDF Congress Sunday, August 21 2021 2nd Virtual Congress Briefing Book Time: 0900 NY/1500 CET / 2300 Sydney / 2200 Tokyo, 2100 Shanghai 0600 Vancouver (find your time zone here: https://is.gd/congress2020) Time: 09:00 NY/15:00 CEST / 23:00 Sydney / 22:00 Tokyo / 21:00 Shanghai / 06:00 Vancouver WORLD FLYING DISC FEDERATION Administrative Office: Enggasse 2a, D - 55296 Harxheim / Germany Phone: +49 (0) 176/64197702 eMail: [email protected] www.wfdf.sport For more information please contact: Volker Bernardi, Executive Director World Flying Disc Federation (WFDF), Enggasse 2a, D - 55296 Harxheim, GERMANY Mobile: +49 176 64 19 77 02, eMail: [email protected] August 21, 2021 Dear WFDF members: As you have been previously notified, the 2021 WFDF Congress will take place on a virtual (electronic) basis on Saturday, 15 August 2020, at 14:00 UK time. I am hopeful that you and association are managing through these difficult times, with all the disruptions to competition on all levels, finances, and health. We are hopeful that there is a return to “normal” at the national level in the second half of the year in many countries and we are still confident that we will be able to hold our full WFDF 2022 World Championship event calendar. Due to the difficulties of navigating across global time zones, we will have an abbreviated schedule for the meeting and try to wrap it up in the two hours allotted, per the attached agenda. Our Annual Congress is composed of several types of discussions. Given the limited time that we have for our meeting, given that we span time zones across the entire globe, our primary focus of the meeting will be the business matters of the federation requiring voting approval of the members: approval of the proposed budget, acceptance of the financial statements, approval of the auditor, the annual risk assessment, and approval of the revised Bylaws. Second there are a variety of presentations made to apprise you of our activities: the Census, the report on WFDF’s sanctioned events, the disc sport committees, the work of the Commissions, development work, and anti-doping issues. For this year, most of these will only be presented in written form, and we include all these reports in this update of the preliminary briefing book that was sent back in June. Third, we like to encourage an open dialogue among the Members on various topics of interest. This year, despite the limited time, we will set aside around 20 minutes to discuss “Challenges and Opportunities for Flying Disc Sports Post-COVID-19.” We would encourage all members to share their thoughts on the challenges, coping strategies, and opportunities this global health crisis is creating. We look forward to getting your input on these and all matters during our session and encourage you to email us with any questions or concerns prior to the meeting so that we can address them efficiently. Please notify WFDF’s Secretary Thomas Griesbaum, at [email protected], by no later than Monday 16 August, if you plan to attend the Congress, with the name(s) of who will be representing your association, to make the process of arranging the call more efficient. As always, thanks for your support and I look forward to speaking with many of you online in August. Very truly yours, Robert “Nob” Rauch President 2 WFDF 2021 Annual Congress Agenda Virtual Congress, Saturday, August 21, 2021 Time: 0900 NY/1500 CEST / 2300 Sydney / 2200 Tokyo, 2100 Shanghai 0600 Vancouver Agenda Item Presenter Time Vote Page 1 Call to order President 10 min. 2 2 Roll call of National Associations present and confirmation of votes Secretary 10 min. allotted 3 2020 Congress Minutes (already approved) Secretary 1 min. 4 4 Decisions taken by Congress between 2020 and 2021 Congresses Secretary 2 min. 15 5 Report by the President President 5 min. 18 6 Report by the Executive Director Executive Director 5 min. 33 7 Review of 2021 Member Census Secretary 5 min. 47 8 Annual Risk Assessment President 7 min. X 72 9 Event Manager Report Event Manager 15 min. 75 10 WFDF Anti-Doping Program and WADA Compliance Executive Director 7 min. 84 11 WFDF Membership Updates President/Executive Director 7 min. 12 Bylaws Revision President 6 min. X 88 13 Financial Report Treasurer 12 min. 115 a) 2021 Dues Update b) Presentation of year end 2020 and interim 2021 reports c) Vote: Approval of 2020 Audited Financial Statements X 122 d) Interim 2021 report e) Vote: Approval of 2022 budget X 138 f) Vote: Approval of 2021 Auditor X 145 14 Discussion topic: Challenges and Opportunities for Flying Disc Sports President/Executive Director 20 min. Post-COVID-19 15 Other Business and Q&A President 7 min. 16 Adjournment President 1 min. 120 min. 2,00 hrs Written Reports a Disc Sport Committee Reports a) Disc Golf 146 b) Freestyle 157 c) Guts 161 d) Overall/Field Events 163 e) Ultimate and Beach Ultimate b Spirit of the Game Committee Report 165 c Marketing and Broadcast Report 169 d Commission Reports a) Athletes' Commission 170 b) Women in Sport Commission 172 c) Sport for All/Development Commission 174 d) Entourage Commission 175 e) University and School Sport Commission 176 f) Parasport Commission 188 g) IT Commission 192 e Continental Association Reports a) Africa - AAFDF 195 c) Asia/Oceania - AOFDF 200 d) Europe - EFDF 213 d) PanAmerica - PAFDF 215 Minutes of the WFDF 2020 Annual Congress WFDF 2020 Annual Congress 1st Virtual Congress – Zoom Meeting Saturday, August 15, 2020 15:00 - 17:00 CEST Call to order (15:05) President Rauch welcomed all attendees and apologized for the tight schedule that wouldn’t allow interaction during the Congress in the way participants of the WFDF Congress usually would. Rauch stated that there would be a discussion question and Q&A period at the end of the meeting when the meeting would be opened up for a more interactive session, and that the Zoom “chat” feature would be monitored real time for any questions or clarifications by participating members. Roll call of National Associations present and confirmation of votes allotted A roll call of members was done. Annex 1 provides a list of participants and allocated votes. A test run of the electronic voting tool was performed in order to ensure all members were familiar with it. 2019 Congress Minutes (already approved) Rauch presented the minutes of the 2019 Congress, which had been previously approved by Congress in an electronic vote. Decisions taken by Congress between 2019 and 2020 Congresses Congress had voted on the approval of the new membership of Malawi Flying Disc Federation (MFDF, member #86) and Cayman Islands Ultimate Association (CIUA, member #87) and on the upgrade of membership of Malta Sport For All Federation (MSFA), Thailand Flying Disc Association (TFDA) and Indonesia Ultimate Players Association (IUPA) from provisional to regular membership. A change of organizational structure was approved for Chinese Flying Disc Administrative Committee (CFDAC, formerly UAC), Federación Colombiana de Disco Volador (FECODV, formerly AJUC) and Federación Mexicana de Disco Volador A.C. (FMDV, formerly AJUM). At the end of the 2019 calendar year, Board member elections took place. Report by the President Rauch started his report by speaking of the COVID-19 impact on the world population and how it affected the world of sports. Major sports events were postponed, some of them even canceled, and the global flying disc community was equally affected. WFDF - The world governing body for flying disc sports 1 4 Minutes of the WFDF 2020 Annual Congress WFDF itself suffered significant consequences since there were no ongoing WFDF sanctioned events. The WFDF revenue budget was reduced by 60% due to the elimination of event sanctioning fees and impact on sponsorship arrangements. The range of impacts of the pandemic on the Flying Disc sports community include: athletes finding alternative pastimes, organizing bodies losing financial resources for their staff, and local organizers not being able to serve their communities. Most of all, the opportunities for growth and recognition were restricted after putting so much effort into developing Flying Disc sport in member countries. At this point, everyone can only hope that soon, things will go to be back to normal as we knew it, with the vaccine or by some other way that will keep people safe and healthy. WFDF, as an organization striving to become a part of the Olympic Games, has to answer the increasing demands of our community despite the uncertainties and more restricted resources. There are specific issues that continue to require work and resources from WFDF’s side. Rauch reminded everyone of the WFDF strategic goals and assured that people around WFDF is doing their best to accomplish them despite the challenges of the year that take. WFDF will be introducing two new policies shortly, an Athlete Safeguarding Policy and a formalization of a standalone Non-Discrimination Policy (separate from what is already codified in the Bylaws). On the IT side, within the month following this meeting, WFDF will introduce an updated website, as a major upgrade and to ensure it being mobile-friendly. The domain will be shifted to dot sport as part of our use of the url suffix obtained through GAISF. Regarding WFDF status within international institutions and strategic goals, WFDF became a signatory on the UN's climate action framework. There has been a lot of work on the Gender Equity issue by the Women in Sport Commission, where they delivered a toolkit to support this important topic. WFDF made significant progress in getting more women involved as a part of the Board of Directors, other governance roles, and Athletes Commission.
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