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2 Table of Contents - 2007 (Universities - Ottawa) ☺
Specials...... 4 Introduction...... 5
OVERNIGHT DESTINATIONS ...... 6 Mont Ste. Anne ...... 7 Mont Tremblant, Le Massif...... 7 Stoneham...... 8 Smuggler’s Notch...... 8 Jay Peak...... 8 Suggestions for Group Organizers...... 9 General Group Information ...... 11 Rental Form ...... 12
DAY / NIGHT SKIING TRIPS (Lift Tickets)...... 13 General Information...... 13 Rod Roy Rewards ...... 14
LAURENTIANS Mont Saint Sauveur...... 15 Mt. Avila, Ski Morin Heights, Mont Olympia, Mt. Gabriel...... 15 Mont Habitant ...... 16 Chantecler ...... 16 Mont Blanc...... 16 Mont Tremblant ...... 17 Camp Fortune, Edelweiss, Mt. Cascades...... 18 Tubing/Glissades ...... 18
EASTERN TOWNSHIPS Mont Orford...... 19 Owl's Head ...... 19 Mont Sutton ...... 19
QUEBEC CITY / CHARLEVOIX Mont Ste. Anne ...... 20 Stoneham...... 20 Le Massif ...... 20
VERMONT Smuggler's Notch...... 21 Jay Peak...... 21 Sugarbush...... 21
BUS RENTAL...... 22
CULTURAL TRIPS – New York, Boston, Toronto, Quebec City, Ottawa...... 23
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or
2 Nights lodging in deluxe condos Chalets Mont Ste. Anne Au Pied du Mont 3 Days of Skiing Domaine Mont Ste. Anne Bus transportation by deluxe coach All taxes
2 Nights lodging (condos) Starting at $299 p.p.
2 Days + 2 Nights of Skiing Bus transportation by deluxe coach Lessons, rental equipment Optional : Trip to Quebec City
All taxes Starting at $225 p.p. 2 Nights lodging at the Comfort Inn or Les Suites Tremblant condos 2 Days of Skiing
Bus transportation by deluxe coach
Great nightlife ! All taxes Starting at $225 p.p. Comfort Inn St.Jovite Starting at $290 p.p. slopeside condos 2 Nights lodging at Chalets le Versant du Massif
2 Days Skiing
Bus transportation by deluxe coach Free shuttle to Le Massif Optional : Trip to Baie St. Paul Night Skiing All taxes Lift tickets Starting at $249 p.p. Bus transportation by school bus All taxes $23 p.p. skiing
Option : Tubing (same price)
• Lodging packages based upon maximum occupancy. • One free package for every 20 persons. • Rates based upon a minimum of 40 persons per bus.
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September 2005
Dear Group Organizer,
Ski Rod Roy & Ski Evolution Inc. operate out of Montreal as tour operators that specialize in skiing and snowboarding. For the past seventeen years we have been providing schools and Universities in Montreal, Ottawa/Hull, Kingston, Cornwall, and Toronto with affordable ski programs.
Associated with Montreal's largest traveling ski school we are able to extend our discounted group rates to public and private schools. Booking your ski trip through our agency will not cost you more and in almost all cases will save your group money.
We can help you organize single day trips and overnight excursions. We have selected several condominium complexes that provide outstanding accommodations for groups. Enclosed you will find details on each particular lodging complex.
Ski Rod Roy - Ski Evolution Inc. acts as a wholesale partner with the following ski centers:
Mont St. Sauveur / Avila Jay Peak, Vt. Mont Tremblant Sugarbush, Vt. Mont Blanc Smuggler’s Notch, Vt. Mont Habitant Le Massif Mt. Olympia Sutton Chantecler Orford Ski Morin Heights Owl’s Head La Réserve Whiteface Mt. Gabriel Tubing/Rafting Centres Ste. Anne Stoneham Camp Fortune Edelweiss (ski & tubing) Ste. Marie Pays d’en Haut (tubing)
With trips that involve accommodation we will provide staff to assist you with supervision & activities and we will also provide instruction for all beginners.
Other services that we offer include educational tours to Toronto, Stratford, New York City, Washington and Boston. Destination ski trips to the Rockies and Europe are also available.
This handbook has been designed to assist you with the organization of your group's excursion. We look forward to working with your group this winter.
Sincerely,
Doug Roy Gord Roy Director Director 5 OVERNIGHT DESTINATIONS
When choosing a destination for your multi-day ski trip there are several important factors to consider. Each destination has different qualities. What might be good for a group of 13 year old non- skiers/snowboarders would probably not be acceptable to a group 16 year old experienced skiers/snowboarders.
When planning your trip look at the following factors:
1. Age of students. 2. Overall skiing ability of the group. 3. Type of meals necessary (i.e. meal plans). 4. Need for extra activities. 5. Trip dates.
The age of the students will determine the type of accommodation that you will require and the amount of supervisors needed to adequately chaperone the group. With younger students an easily contained small ski area is usually the best option. Older students can be placed in condominium style accommodations.
The overall skiing/snowboarding ability of the group will affect your destination. If you have primarily “beginners” you do not need to go to one of the more expensive high profile destinations.
Group meals for younger students can be arranged at many of the destinations. For older students, staying in condominiums allows them the freedom to bring their own food which keeps the cost of the trip down.
Most groups like to be able to keep the students busy in the evening with an organized activity. Each destination offers different facilities for use in the evening. Evening activities can also include a trip to Quebec City, a dance, or some kind of show put on by the students (i.e. lip-synch, talent show, etc.)
The date of your trip will affect the cost and availability of accommodations. Generally the month of January and first two weeks of February are the most economical times for groups. Many establishments do not accept students during the peak periods at the end of February and beginning of March.
On the following pages you will find the different destinations available. Each resort will have a brief description of the ski hill followed by the various lodging facilities and corresponding prices. Prices will vary depending on the dates of the trip.
All Rod Roy - Ski Evolution Inc. packages include the following: - Transportation by Deluxe Coach * - Lodging (maximum occupancy). - Lift Tickets - Lessons for all beginners. - Organized evening activities - Shuttle Bus (if necessary). All Taxes. Services of a Rod Roy - Ski Evolution representative. One free package for every twenty purchased.
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MONT STE ANNE is considered by many to be the top rated ski resort in Quebec. Extensive snowmaking and an elaborate lift system provides excellent support to the many challenging trails offered at Mont Ste. Anne. Facilities include a user friendly “Magic Carpet” beginner lift, gladed trails, half pipe and an two terrain parks.
DOMAINE STE. ANNE A small village of deluxe condominiums and the best sports complex in the region. All condos are fully equipped with a fireplace and complete kitchen. Accommodates six persons per 2 bedroom condo. Free shuttle service to/from Mont Ste. Anne.
HOTEL VAL DES NEIGES Hotel style accommodation, located 1 km from the base of Mont Ste. Anne, accommodating four persons per unit. The Hotel V.D.N. has an indoor pool, sauna, hot tub, and video room. Free shuttle service to/from Mont Ste. Anne. Complete restaurant services, including economical meal plans for groups.
AU PIED du MONT Deluxe condominiums located 1.5 km from the base of the mountain. A continuous shuttle service transports skiers to and from the lifts. The condos are fully equipped and have fireplaces. A Recreation Complex offers a pool and hot tub. Six students per 2 bedroom condo.
CHALETS MONT STE. ANNE Spacious condominiums located at the base of Mont Ste. Anne. All condominiums have fully equipped kitchens and living rooms with fireplaces. There are 3, 4, or 5 bedroom units to accommodate 6, 8 and 10 persons respectively. Very luxurious.
CHALETS MONTMORENCY Swiss style chalets and large condos located .5 km from the mountain. All condos are fully equipped and have fireplaces. An indoor pool and hot tub offer a great way to relax after skiing. Six to twelve persons per unit.
Le Massif has a strong reputation for great skiing. Nestled in the Charlevoix region, it averages 6.5 metres of snow annually, and has the highest vertical drop in Quebec at 770 m. In 2001 a $25 million expansion was undertaken – which added 16 new trails, a state of the art racing facility, and a new restaurant/lodge at the top of the mountain. Views of the St. Lawrence River are breathtaking.
Deluxe condos are available in Petite Rivière Saint-Francois, which is 8 km from the base of Le Massif. Chalets Le Versant du Massif provides newly constructed “top quality” condos for 6 to 12 persons. The complex has a free shuttle service to/from Le Massif, fully equipped kitchens, fireplaces, and panoramic views of the Charlevoix area.
MONT TREMBLANT has undertaken the largest ski area expansion in Canadian history. The 8 passenger heated gondola gets you to the top in 7 minutes. New lifts, trails, restaurants and increased snowmaking ensure that your ski trip will be a success. La Source is a unique water park that offers indoor and outdoor
whirlpools and swimming pools. Enjoy the gladed trails, fantastic half pipe and the snow park.
7 COMFORT INN ST. JOVITE / MONT TREMBLANT This hotel opened in December 1998 and overlooks the valley of Saint-Jovite. It is located within walking distance of the town center. The hotel features standard rooms with 2 queen beds, private bathroom and cable T.V.. Lodging includes a complimentary continental breakfast, indoor pool and hot-tub. Tube slides extra. Catered meals available.
TREMBLANT SUITES Offers luxurious condo accommodations located at the base of the lifts. Most units offer a complete kitchen, separate bedrooms, T.V. and fireplace Enjoy the convenience and charm of the Village at Mont Tremblant with over 100 shops, restaurants and activities.
STONEHAM offers an excellent alternative for groups of young skiers. Lodging located at the base of the mountain allows easy access to day or night skiing. Located only twenty minutes from Quebec City. Stoneham has a vertical drop of 1,380 feet, modern lifts and snow grooming. There is a skating rink and a meeting room available
STONEHAM HOTEL Spacious and tastefully decorated rooms located at the base of the ski lifts. Quad occupancy and the option of a meal plan.
STONEHAM STUDIOS Modern studios and condos located at the base of the slopes. Fully equipped with dishwasher, fireplace and T.V.. Quad occupancy.
Situated in the beautiful Green Mountains of Vermont.. Smugglers Notch offers a choice of three mountains and an impressive condominium complex. Condos are very spacious, and provide fully equipped kitchens, fireplace, and indoor pool/hot-tub. Night time ice skating and tubing available. The condo village offers a variety of activities and events to entertain all ages. Meal plans also available. New for 2004 – 40 acres of gladed trails have been added.
Jay Peak receives an average of 357 inches of snow and 30 powder days per season. Expansion over the past few years has resulted in two new quad chair lifts, plenty of new gladed trails, and one hundred acres of off-piste terrain. Jay Peak also has excellent terrain for beginner and intermediate skiers/snowboarders. Accommodations include “hotel rooms” or “deluxe slopeside condos”.
8 Suggestions For Trip Organizers
This section of your handbook has been put together to help you organize your group's ski/snowboarding excursion. It includes the following general points :
Packages Offered by Ski Rod Roy / Ski Evolution Inc.
We have selected several destinations that are popular and ideal for groups. Included within our packages are transportation, lift tickets, accommodation, ski and snowboard instruction and evening activities.
Selection of Date & Destination
Organizers should select the ski excursion date as early as possible in the Fall. September and early October are a good time to make this decision as many of the choice booking dates have been taken by November.
The selection of the date could have an impact on the overall cost of your trip. Mid-week trips are generally less expensive and accommodation is more readily available. The time of year also has an impact on price; excursions during January and early February are less expensive than excursions during late February and early March.
Procedures To Save Time & Anxiety
1. Presentation of Ski Package to Group
When presenting the ski package to prospective participants, it is advisable to include a brief explanation of the following information:
a. The destination. b. The length of the trip (specific dates). c. The cost of the trip and an explanation of the payment plan. d. Description of the ski area and accommodations (provide trail maps and brochures). e. Whether participants will cook their own food or select the meal plan provided by the resort. f. How to complete the necessary forms and the date they must be returned.
2. Confirmation of Participants A specific date should be set for receiving completed application forms. It is important that all the information be completed when the participants hand in their forms. Having participants return all post dated cheques with their registration forms will save the group organizer time and aggravation.
3. Rooming Lists
It is advisable that participants organize themselves into specified groups well before the departure date for your trip. This allows us the time to ensure that there will not be any last minute surprises upon your arrival.
9 4. Damage Deposits
All participants will be required to include a security deposit with their registration form. This security deposit will be returned provided no damage has been done by the group. The return of the security deposit will take place within five days of the completion of the trip.
5. Room Inspection
Upon arrival each room/condo will be issued a damage check-list that must be completed carefully. This check-list must handed in to your Rod Roy - Ski Evolution representative as soon as possible. This is necessary to ensure that members of your group are not held responsible for existing damage or missing items.
6. Telephone Calls
During your trip the telephones are generally limited to local calls only. This eliminates the problem of a large disputed phone bill at the end of your trip. The only phone that will be left open for long distance calls will be the one in the supervisor's room(s)
7. Condo Captains
It is advisable to have one representative assigned for each condo. This individual can reduce the trip organizer’s workload (i.e. collect and return damage deposits, handle condo keys, communicate key information such departure times, social activities, ……).
10 GENERAL GROUP INFORMATION For Overnight Trips
Reservation : In order to secure space for your group it is best to reserve during the months of September and October.
Deposits : Payments may be made in two installments. We suggest that you collect two cheques as each student signs up for the trip. The second cheque should be made payable 60 days prior to the scheduled date of the trip. Cheques should be made payable to Ski Evolution Inc. or to your University Association / Club.
Rooming Lists: Please provide a rooming list 14 days prior to departure.
Total Cancellation : A group will be held responsible for cancellation charges relating to the lodging and bus reservations. If a complete group cancellation takes effect within 90 days of the scheduled departure date, participants will be subject to a minimum $100 penalty. It is advisable to discuss the particular cancellation penalties with Ski Rod Roy / Ski Evolution prior to signing the contract.
Individual Refunds : Individual refunds will be issued only if a request is made 30 days prior to departure. Participants who cancel their involvement with a particular trip will be responsible for covering their portion of the lodging costs and transportation costs. If a request for a refund is made less than 30 days prior to departure the following cancellation fees will apply;