RIGHT TO INFORMATION ACT, 2005 Report on Information in respect of PANCHAYAT RAJ DEPARTMENT ( Zilla Praja parishad and Mandal Praja Parishads in East Godavari District) As required under Section 4(1) (b) of Rigtht to Information act ,2005 (2011) Sri B.Bhavani Das Chief Executive Officer Zilla Praja Parishad Kakinada East Godavari District CHAPTER – 2 ORGANISATION,FUNCTIONS AND DUTIES [Section-4(1)(b)(i)] S. NAME OF ADDRESS FUNCTIONS AND DUTIES No. THE ORGANISA TION 1 Zilla Praja Near 1. General Administration Parishad, Collectorate 2. Review of all activities of Kakinada Development Department 3. Issue of Financial Administrative sanctions to the works and schemes as per the rules prescribed by the Government. 4. Implementation of N.R.E.G.S 5. Implementation of Drinking water Scheme with 9% ZPP Funds CHAPTER – 3 POWERS AND DUTIES OF OFFICERS AND EMPLOYEES [ SEC-4(1)(b) (ii)] NAME OF THE DESIGNATION DUTIES AND POWERS SLN OFFICER/ O EMPLOYEE 1 Sri. B.Bhavani Chief Executive 1. Chief Executive Authority of ZPP and Das Officer holds executive powers for the purpose of carrying out the power on E4/S1/186 of APPR, ACT 1994 a nd as per G.O.Ms No. 483 PR& R&D Dt.8.12.1996 2. He Shall convene the meeting of standing Committee/ZPGB in time to time limit with in the appeal of the chairman, ZPP, and he shall implement the solutions of standing Committees/ZPGB. 3. Supervise and Conduct the executive of all activities of ZPP 4. Enter upon and in respect any work , Scheme or instruction under the Management of ZPP & MPP. 5. Administrative control over all Officers working under the Z.P.P 6. Conduct Annual inspection of M.P.P.s 7. Appointing authority for the appointment of Superintendents , Senior Assistants, Junior Assistants and Typists. 2 Post Vacant Deputy Chief 1.Superwise the day to day function of the Executive ZPP as a stationary Officer as P.A to C.E.O , Officer. ZPP and perform functions entrusted by the Govt. and CEO, ZPP, as per Provisions of APPR, Act1994 and as per G.O.Ms.No.490, P.R & R.D., Dt.3.12.1996 1. Appointing Authority of Record assistants and class IV employees 3 Accounts 1.The Accounts Officer, ZPP Shall be Post Vacant Officer, ZPP in over all charge of the accounts and finance of the ZPP and his main function is to act as a financial advisor. 2.He shall complete the accounts of ZPP and Other branches in advance with the prescribed rules and Instructions. 3. He is responsible for Pre checking of bill before payment 4. He shall all watch the disposal of audit objections both LF and AG in respect of ZPP Engineering wing, Education Wing and also Mandal Praja Parishads. 4 Post Vacant Deputy Dy. Educational Officer is an officer born on Educational the cadre of Education Department and Officer works under the control of ZPP to Assist the ZPP in the work of management of secondary schools. Draw the salaries of non teaching staff working in secondary schools. Sri Superintendent A1, A2, A3, A4 ,A5 & A9 Assistants, Typist are Ch.K.Viswanadha under control of Superintendent A-1 (Planning) 5 Reddy Section 6 P.Pattabhi A1 Sr.Asst., Ordinary Elections and Elections to Casual Ramayya Vacancies and related matters and correspondence - Submission of D.C. Bills - Court Cases - Periodicals to State Election Commission - Constitution and Re-Constitution - Resignations and Dis-qualifications - Constitution of various committees - Training of Elected Representatives - Best Gram Panchayats - Stock File relating to Elections and Constitution. 7 N.Satya Prasad A2 Sr.Asst., ZPP General Body Meetings - Standing Committee Meetings - District Planning Committee Meetings - Protocol Related matters - Tour Programmes of V.I.Ps - Maintenance of Resolution Registers and Other Attendance Registers - Correspondence related to these subjects - Maintenance of Stock File. 8 T.R.S.Prasad A3 Jr.Asst., Sanction of Works Correspondence and payment and work bills under the ZP General Funds Relating to Rajahmundry(20 Mandals) - Remittance of Earmarked funds - Obtaining of Acknowledgements and Utilization Certificates - Maintenance of Works Register – Averza and other related Registers – Consolidation of ZPGF – Sanctions and Maintenance of Consolidated resolution watch register – Obtaining Progress report from all Executive Engineers under ZP General Body, Standing Committees and District Planning Committee – Review Meeting with Superintendents , E.O.(PR&RD)& MPDOs – Preparation of Meeting Notes of Commissioner, PR&RE, Hyderabad, District Collector, D.R.C. etc., - Red Cross and Sainik Welfare Subscriptions – Grampanchayat Correspondence and miscellaneous – Correspondence relating to these subjects and maintenance of stock File. 9 V.Spurgeon A4 Sr.Asst Sanction of Works Correspondence and payment and work bills under the ZP General Funds Relating to Amalapuram Division (PR 14 Mandals) - Obtaining of Acknowledgements and Utilization Certificates – Audit Objections in respect of PR Division, Amalapuram. Maintenance of Works Register – Averza and Other related register – Maintenance of Stock File. 10 B.Venkateswara A5 Sr. Asst Sanction of 10% N.R.E.G.S (Z.P. Component) Rao Works - Sanction of Works under Integrated Development of C.C. Roads and Drains (Rs.90 Lakhs per each Mandal) - Devolution of Powers - Maintenance of Works Registers of the above Schemes - Correspondence related to above Schemes - Maintenance of Stock File. 11 Ch.Devadas A9 Jr.Asst., Sanction of works, correspondence and Payment of work bills under the Z.P.General Funds relating to Kakinada Division (PR.Divn.,- 24 Mandals & R.W.S.&S.Divn Kakinada& Rajahmundry) - Remittance of Ear-Marked Funds - Obtaining of Acknowledgements and Utilization Certificates – Audit Objections – Maintenance of Works Register – Averza and other related Registers – Maintenance of Stock File. 12 M.Krishna Reddy Typist Computerization of All Works and Correspondence of Planning.I & II Sections 13 Y.Appa Rao O.S. To observe the Cleanliness of the Planning - I Section and submission of Files to the Sections and Officers as directed by Superintendent . 14 Ch.Ramarao Superintendent A6 to A8 and J1, Assistants are under the control of Superintendent Planning II Section. 15 K.Ranga A6 Sr. Asst., Right to Information Act and related correspondence - All Grievance Petitions viz., C.Ms Grievances Cell, Collector's Grievances Cell, Other Grievances, Rajiv Palle Bata and Praja Sadassulu, and Online Petitions - Submitting the Paper Clippings of important News items - Obtaining Reports on Adverse News Items - Maintenance of Stock File. 16 Vacant A7 Sr.Asst., Inspection of Mandal Parishads - Inspection of Engineering Divisions - Annual Administrative Reports of ZPP and MPPs - Balvadies / Nursery - Correspondence relating to all these subjects - Maintenance of Inspection Register - Consolidation of Arrear List of File Disposal of ZPP - Maintenance of Stock File. 17 D.Chandra Sekhar A8 Jr.Asst. Sanction of Works under S.F.C. / T.F.C. - Payment of work bills - Transfer of Rural Roads to R&B - Maintenance of Works Register - Maintenance of Register of Roads - Distribution of Grants - Obtaining Acknowledgements and U.Cs for the Grants Released - Maintenance of Stock File. 18 S.S.R.Jagannadha J1 Sr.Asst., S.G.R.Y. - Obtaining U.Cs - Attending Audit Rao Objections - Computer operation for Planning - I & II - Sanction of Works under R.R.M, MNP, N.R.E.G.S - 15% ACDP, M.P.L.A.Ds, Other General Fund Matching Grants - Obtaining Acknowledgements and U.Cs for the Grants released - S.G.R.Y. - Maintenance of Works Registers - Correspondence related to all these Subjects - Maintenance of Stock File. 19 J.Lakshmunudu O.S. To observe the Cleanliness of the Planning - II Section and submission of Files to the Sections and Officers as directed by Superintendent 20 V.Srinivas Superintendent C1 to C8 Assistants and Typist are under the control of Superintendent, C.Section. 21 G.Bhimasanakara C1 Sr.Asst., Preparation of pay bills / arrears bill of Officers / Rao Prov.staff/Non-provinciliased staff. Drawal and disbursement of Honorarium, TA&DA to Non Officials of ZPP/DCP and maintenance of acquaintance of non officials. Drawal and adjustment of salaries of the concerned in respective Banks. Maintenance of all remittance registers both Officers / Staff and submit every month to the DDO. Maintenance of Petty Cash Book of PD A/c. submission of reconciliation statement to DDO every month. Maintenance of Acquitance Register / Pay Bill Register / TBR/LPC/Remittance Register. Issue of LPC to the officers / Staff who are transferred duly noting all recoveries. Maintenance of incoming LPC copies register. Custodian of all pay bill register / FDRs / Service Postage / Cheque Book and pass book. Maintenance of cash chest. Maintenance of stock File / PR/Arrear Register and submit every month as per due date to superintendent / Dy.CEO / CEO. 22 K.Bapannadora C2 Jr.Asst. Preparation and submission of Honorarium bills of Non-officials of ZPP/DPC to Treasury and watching of adjustment to PD Account. Preparation of TA Bills of staff and issue of U.C. after financial year ending to the officer concerned. Maintenance of Budget Register / TA Bills Registers of all Officers /Staff. Scrutiny of TA Bills of MPDOs and forwarded to MPDOs after countersignature. Maintenance of Stock File / PR/Arrear Register and submit every month as per due date to superintendent /DY.CEO/CEO. Sanction of TA advance to the officers / staff and watching adjustment of advances. Reconciliation of all accounts under treasury transaction and submit to DDO. 23 Ch.Satish C3 Sr.Asst., Preparation of all Contingent bills received from all sections maintenance head-wise. Obtaining DDs/Cheques from back and hand over to the concerned Sections. Maintenance of Vehicle, and payment of POL bills/repair bills etc. as per eligibility. Submission of proposals to Govt. on excess utilization of POL / Repairs bills and obtain ratification from Govt. Scrutiny of all Mandal Budget / Annual Accounts as per new account system and place them in the respective S.C.