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Delaware River Port Authority Port Authority DELAWARE RIVER PORT AUTHORITY & PORT AUTHORITY TRANSIT CORP. BOARD MEETING Wednesday, March 28, 2018 9:00 a.m. One Port Center Board Room Camden, NJ John T. Hanson, Chief Executive Officer DRPA BOARD DELAWARE RIVER PORT AUTHORITY BOARD MEETING Wednesday, March 28, 2018 at 9:00 a.m. One Port Center, 11th Floor, Board Room Camden, New Jersey ORDER OF BUSINESS 1. Roll Call 2. Public Comment 3. Report of the CEO – March 2018 4. Report of the CFO 5. Approval of February 21, 2018 Board Meeting Minutes 6. Monthly List of Previously Approved Payments of February 2018 7. Monthly List of Previously Approved Purchase Orders and Contracts of February 2018 8. Approval of Operations & Maintenance Committee Meeting Minutes of March 6, 2018 9. Adopt Resolutions Approved by Operations & Maintenance Committee of March 6, 2018 DRPA-18-027 Construction Monitoring Services for Contract No. PATCO-57-2016 (R), PATCO Woodcrest Parking Lot Rehabilitation DRPA-18-028 Design and Construction Monitoring Services for Replacement of PATCO Rectifier Transformers – Phase 3 DRPA-18-029 Design Services for Woodcrest Platform Rehabilitation DRPA-18-030 Design Services for PATCO Lindenwold Fire Protection Sprinkler System DRPA-18-031 Capital Project Modification DRPA-18-032 Job Order Contracting Services for DRPA and PATCO DRPA-18-033 One (1) 2018 Backhoe DRPA-18-034 Aerial Lift Equipment Contract for DRPA DRPA-18-035 PARTSWG Feasibility Study – Emergency Regional Response Team DRPA-18-036 PARTSWG Regional Transit Security Strategy (RTSS) Update and Exercising DRPA-18-037 PARTSWG Updating, Training & Exercising Regional Emergency Operations Plan (REOP) Updating, Training & Exercising Agency Specific Emergency Operation Plans (EOP’s) and Exercising Regional Evacuation Plan 10. Approval of Labor Committee Meeting Minutes of March 6, 2018 11. Approval of Finance Committee Meeting Minutes of March 14, 2018 12. Adopt Resolutions Approved by Finance Committee of March 14, 2018 DRPA-18-038 PATCO Switch and Firewall Replacement DRPA-18-039 Network Storage and Backup Upgrades DRPA-18-040 Selection of Financial Advisors 13. Approval of Audit Committee Meeting Minutes of March 14, 2018 14. Adopt Resolutions Approved by Audit Committee of March 6, 2018 DRPA-18-041 Approval of Citizens Advisory Committee Membership Nominations of Benjamin Saracco and Matthew Zapson 15. Unfinished Business 16. Citizens Advisory Committee Report 17. New Business DRPA-18-042 Consideration of Pending DRPA Contracts (Between $25,000 and $100,000) DRPA-18-043 2018 Church Requests for Special Event Parking Under the Ben Franklin Bridge in Philadelphia 18. Adjournment CEO REPORT Report of the Chief Executive Officer Delaware River Port Authority of Pennsylvania and New Jersey One Port Center 2 Riverside Drive Camden, New Jersey 08101-1949 March 21, 2018 To the Commissioners: The following is a summary of recent DRPA activities. The appropriate reports are attached: CEO Emergency Powers We are seeking CEO Emergency Powers for issuance of POs to WABTEC to place order for priority train parts with long times. The Board approved under SSRes PATCO-17-038 a $300,000 NTE sole source purchase of train parts from WABTEC. To date, we have issued POs bringing us up to the threshold amount of $300,000. PATCO has determined that we needed to increase this threshold to $990,000 in order to cover the purchase of critical parts from WABTEC in CY2018. These parts are for the trains braking system, and are required to be replace during the trains 120K mileage inspection. This is a new requirement as part of the Alstom rehab project. As such, PATCO presented this adjustment to the O&M Committee on March 6th. O&M reviewed and approved the SSRes, and recommended for Board approval at the March 21st meeting. With Board approval pending, and Governor’s Veto Period extending to mid-April, we are at least a month away from placing orders. The majority of these parts have very long lead times. I have used Emergency Powers to issue POs in the amount of $236,852.40. This would accelerate delivery times of at least 4 weeks. As mentioned earlier, we had Board approval to order up to $300,000. With your CEO emergency powers, the new total would be $536,852.40. $453,147.60 would remain for future purchases after Board approval and expiration of veto period. Administrative DRPA/PATCO Receives Award at March 15, 2018 March of Dimes 25th Annual Transportation, Building & Construction Awards Luncheon On Thursday, March 15, 2018, the DRPA/PATCO received the prestigious ‘Transportation Project of the Year Award’ at the March of Dimes 25th Annual Transportation, Building & Construction Awards Luncheon for the Ben Franklin Bridge PATCO Track Rehabilitation Project. Tracy Davidson of NBC 10 was the Mistress of Ceremonies and the event was also attended by Philadelphia Mayor James Kenney. With a construction cost of $100 million, the Ben Franklin Bridge PATCO Track Rehabilitation project included the restoration of the track structure and supporting systems to a State of Good Repair. During two separate two-month continuous track outages, three (3) miles of the 30-year old tracks were replaced in their entirety. The tracks run on the north and south sides of the 1926 suspension bridge, and provide daily service to 38,000 passengers, 100,000 vehicles and pedestrians. Special schedules and work windows were established to allow continuous work on one track at a time. Following the two continuous outages, workers re-built PATCO’s Camden Yard under the bridge and replaced 47 miles of electrical cable and equipment as part of rehabbing associated power, signal and communication systems. It was an extremely challenging and complex project that needed detailed attention, not only to the technical aspects but also to the schedule. Multiple concurrent work disciplines were continually coordinated to keep the track outages and overall project on schedule. Public outreach played a significant role in notifying commuters of train schedule changes and bridge lane closures. The DRPA, PATCO and contractor HNTB conducted an extensive outreach campaign to inform commuters of the project and what was being done to alleviate its impact on the community. The project’s success can be attributed to the collaborative effort of everyone involved, including our customers. As a result, customers enjoy a renewed ride on the PATCO commuter train system over the bridge. I was joined at the award luncheon by DRPA/PATCO colleagues, Deputy Chief Executive Officer Maria Wing, Chief Operating Officer Robert Hicks, Chief Administrative Officer Toni P. Brown, General Counsel Raymond Santarelli, Deputy General Counsel Narisa Sasitorn, PATCO Assistant General Manager Rohan Hepkins, Chief Engineer Mike Venuto, Vijay Pandya, Manager, Construction and Maintenance and Senior Engineer, and Corporate Communications & Community Relations Director Kyle Anderson, and. Here are two more photos of our proud acceptance of the award. National In-Plant Awareness Month Print Shop Open House Our Printing Services Department is led by three (3) extremely capable and experienced staff members with a combined 80 years’ worth of printing experience in our Print Shop - Fritz Sims, Supervisor, Printing Services (32 years), Mike DiGiamberardino, Senior Reproduction Technician (31 years), and John Stephenson, Reproduction Technician (17 years). In honor of the printing industry’s February 2018 National In-Plant Awareness Month, our Print Shop held an Open House on February 27, 2018. National In-Plant Awareness Month is an initiative of the In-Plant Printing and Mailing Association (IPMA) to generate more attention for services that all in-plants offer their parent organizations. Chief Executive Officer (CEO) John T. Hanson, Chief Administrative Officer Toni P. Brown, General Counsel Raymond Santarelli and 60 colleagues from across the Authority stopped by between 10:00 a.m. and Noon to tour the Print Shop and explore ways the Printing Services Department team can work with any requestor of services to help meet their department’s needs. Employees were able to see first-hand many of the shop’s work products and printing capabilities that are available to all departments. To start the event, Fritz made a presentation that highlighted the Print Shop’s capabilities and services while discussing 2017 production statistics, frequently provided services, and some other services about which many Authority colleagues may not know the Print Shop provides such as variable data printing, high volume scanning, CD/DVD production and graphic design services. Visitors were also able to view a 15- minute video of the shop’s offset presses, various other equipment and functions of the shop, and to get answers to any questions from the Print Shop team. Special thanks are extended to Mike Williams, Corporate Communications, for his work on that video. There was a great deal of positive feedback received by the team at the Open House. Members of the Procurement Department led by Richard Mosback and Richard Betts attended to learn more about the services offered by the Print Shop so they’ll be able to guide employees when they call with procurement requests. As a result of attending the open house and learning about the vast array of services performed by the Printing Services team, two (2) attendees said they would send jobs to the Print Shop that previously had been sent to outside vendors. Enjoy some photos from the event below. Inaugural Customer Service Department Year End Report In the spirit of ‘Authentic Communication’, I am proud to announce the release of the very first DRPA Customer Service Department Year End Report. The staff of the DRPA Customer Service Department, Customer Service Coordinators Laura Sadler Hunter and BarbaraRyan Myers- Peterson, compiled this overview of the key initiatives and successes achieved in 2017. Graphics design assistance and printing was provided by Mike Williams, Corporate Communications and Fritz Sims, Supervisor, Printing Services, Mike DiGiamberardino, Senior Reproduction Technician, and John Stephenson, Reproduction Technician, respectively.
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