Sparsholt Cricket Club
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+ Sparsholt Cricket Club + Annual General Meeting The Norman Edwards Ground 27 January 2014. 7:30 pm The Norman Edwards Ground, Locks Lane, Sparsholt, SO21 2LU http://www.sparsholtcc.co.uk President: James Wakefield Hon. Treasurer Hon. Chairman Hon. Secretary Bob Selley Martin Harlow Tony Edwards January 2014 Dear I have pleasure in including the pre-AGM document for your viewing. To confirm the AGM will be taking place on 27 January 2014 at 19:30 at The Norman Edwards Ground. The club is still tirelessly trying to get a complete distribution list compiled. I am still in need of Club VP’s, members both senior & junior and other contacts (addresses, phone numbers & e-mail addresses). Therefore I would be delighted if you could send me these details via e-mail. Also if you have changed address or just started using a different email account, if you can let us know so we can keep our records up to date. My e-mail address is: [email protected]; This helps both myself and the club keep in touch with you more regularly and discuss and present information of Sparsholt’s successes both on and off the field. With the digital age in full swing you can also follow the club’s progress through the website (new look site coming soon), on our Facebook page (Official Sparsholt CC) and also on our Twitter Feed (@SparsholtCC) and our YouTube Channel (OfficialSparsholtCC), this channel will see a lot of activity over the coming season. If you are unable to attend but wish to be noted in the apologies of the minutes, please contact me on the above email, leave a message on the Facebook/Twitter pages or if you prefer to leave a me a voice or text message on 07411811297; I will make sure you are added to the apologies. If anyone has any other questions about the information included, then please do not hesitate to get in touch with Martin Harlow or myself. Otherwise we thank you for your continued support and look forward to seeing you on the 27 January, or during the cricket season, in what should be another exciting and challenging season for our Club! Kind Regards Tony Edwards Secretary SPARSHOLT CRICKET CLUB In accordance with Club Rules, notice is hereby given that the Annual General Meeting of Sparsholt C.C. will be held at the Club Pavilion on 27 January 2014 at 7.30pm. AGENDA 1. Apologies 2. Approval of Minutes of AGM held on 28 Jan 2013 (enclosed) 3. Matters Arising 4. Committee Report (enclosed) 5. Treasurer’s Report (Accounts enclosed) 6. Changes to the Constitution 7. Election of Officers (schedule enclosed) Your attention is drawn to Club Rule 15, which states: ‘At the AGM officers of the Club and members of the Committee shall retire, but shall be eligible for re-election. Candidates must be proposed by any two members by notice, in writing, to the Secretary at least 7 days before the meeting. Voting shall be by ballot and every member shall be entitled to vote for as many candidates as there are vacancies to be filled. If no nominations have been received for a particular post, nominations may be taken at the meeting.’ 8. Annual Subscriptions and Match Fees The Committee recommends to the AGM that all Annual Subscriptions for 2014 be as follows: Adult: £20 Concessions: £20 Juniors: All in payment – see Junior Coach for pricing. Non Playing Member: £10. The Committee recommends that all Match Fees for 2014 be as follows: 1st/2nd/3rd/Sunday XI: £10.00 Concessions: £5.00 Midweek: £5 .00 Indoor League: £5.00 Indoor Juniors: 4.00 9. ClubMark: 10. Playing Outlook for 2014- summary of objectives Short update and discussion, whereby members can provide input to the Club’s aims. 11. Young Player of the Year Award The Committee recommendation will be put to the Meeting. 12. Any Other Business 13. Date & Time of Next Meeting Sparsholt Cricket Club AGM Minutes 28 January 2013 Present: Martin Harlow (Chairman), Tony Edwards (Secretary), Tony Dunford, Tom Brook (Fixtures), Richard Macer (Child Welfare/Memberships), Bill Gunyon (Groundsman), Norman Gough (1st XI Manager), Andy Worth (2nd XI Captain), John Challis (+1), Colin Lovegrove, Jon Vokes, Chris Fox, Neville Vokes, David Coulthard, Steve Wright, Andy Pryce, David Gough Apologies: Richard Edwards (Vice-Chairman), Bob Selley (Treasurer), Lewis Dunford, Daniel Payne, Jerry Rees, Matt Towl, George Potter, Eryl Smith (Youths), Keith Whiting, Martin White, Mike Doubell. Minutes of Meeting & Matters Arising: The minutes of the 2012 AGM were accepted & no matters were arising. Proposer: T Dunford Seconder: T Brook Committee Report: Chairman opened the floor for comments – none made. Treasurer Report: Bob unable to attend this evening due to work commitments, any and all questions should have been directed to Bob so he could prepare answers for Chair/Secretary to announce at AGM – no questions were received. Since the 2012 finished and today we have arranged the sale of the old covers, which are due for collection in the next few weeks. As well as the purchase of some new covers, which are lightweight so, it shouldn’t take an army to place them on the square. Changes to the Constitution: 1 change proposed by committee. No other changes received. Proposed: A Worth Seconded: D Coulthard Election of Officers: The club secretary received no nominations so the committee’s recommendations stand. Proposed: D Coulthard Seconded: D Gough Subscriptions and Match Fees: There are no changes for the coming season to playing members. Non-playing member subscriptions have been reduced to £10 per year to make collection and admin easier and to promote the membership to people in the village. Proposed: J Challis Seconded: J Vokes Playing Outlook: Firstly, many thanks to Tim Vokes for everything he has achieved in his tenure of Captaincy. Daniel Payne has agreed to return to us for the 2013 season, which is great news. N Gough – We still need more players – S Wright & E Ellis have been working together during the close season to bring in new players. It is nice to see that even though Ed is no longer our player he is still helping us achieve goals. M Harlow – The pitch analysis that was requested at the post season players meeting will be taking place in the near future – so we can get a plan of action together to get the square back to where the players want it. Obviously this won’t happen overnight – but we want what is best for our club and our players. ClubMark: No action until 2014. Young Player of the Year There were a few names and a long discussion was had by the committee. Young Player of 2012 – Jon Vokes. Any Other Business: T Brook – read out a letter from Matt Peterson thanking everyone for all their support and friendships while he was here, but will not be returning to Sparsholt CC at least this coming year (2013). C Lovegrove – Took this opportunity to thank Norman on all he has done for the club and in the introduction of some new VP’s. N Gough – Thank you Colin, but it is easier to see the rewards when the accounts are in order and while there are other people also doing their bit for the club (some juggling multiple roles). Thanks need to go to all the committee too. Thanks need to go to S Wright also for his work on getting potential sponsors on board. N Vokes – As the village Friday nights will be kicking off imminently – can I please get copies of the forms for membership etc – T Edwards to send over asap. Roller – I have been keeping my ear to the ground for a new roller and the cheapest currently is over £5,000 – will keep looking. N Gough – Good to see more and more results coming from the end of season players meeting and the continued adaptation of the 5 year plan. C Lovegrove – Have the covers been ordered? Delivery due end of March. N Gough – M O’Connor has come forward and offered some advertising in the Mid Hants Observer (half page each week) in exchange for an advertising board in the clubhouse. Meeting to be held in the next month. Also working with S Wright to get banners/hoardings made for the potential new sponsors. T Dunford – Thanks to everyone who contributed to the AGM pack and to T Edwards for collating and putting out another great looking pack. M Harlow – Thank you to everyone that has helped this season – R Edwards is looking to step down as Vice-Chairman next year, which means that we will be looking for someone to take over as of AGM 2014. Huge thanks to T Edwards – he does a huge amount of work behind the scenes – and the club would be lost without him also. Lastly, but by no means least – It is a minor miracle we got in as much cricket this season as we did – Huge thanks go to B Gunyon for all you do on the ground. Date of Next Meeting – 27th January 2014. Meeting Closed 8:20pm. SCC – Chairman’s report 2013 had a lot to live up to, but delivered a great summer from a weather perspective. After a wet 2012, we had a scorching hot 2013, which of course meant a whole different set of problems for Bill Gunyon at Locks Lane. Once again, in what was probably the busiest summer of cricket for many years, Bill produced quality wickets throughout the year. More on Bill later. On the playing front, we had known that the reorganisation of the Southern League meant that we effectively went into the season ranked at the bottom of the new 10 team Division 2, having squeaked into the final slot on run rate in 2012.