The mission of OCFEC is… CELEBRATION OF ORANGE COUNTY’S COMMUNITIES, INTERESTS, AGRICULTURE AND HERITAGE (with results justifying resources expended)
NOTICE OF MEETING 32ND District Agricultural Association OCFEC Board of Directors Thursday, June 28, 2018 9:00 a.m.
Administration Building OC Fair & Event Center 88 Fair Drive Costa Mesa, California
Board of Directors
Barbara Bagneris, Board Chair Robert Ruiz, Vice Chair Nick Berardino, Member Stan Tkaczyk, Member Gerardo Mouet, Member Douglas La Belle, Member Ashleigh Aitken, Member Sandra Cervantes, Member Newton Pham, Member
Secretary-Treasurer 32nd DAA Counsel Kathy Kramer CFE, CFEE, CMP Josh Caplan Chief Executive Officer, OCFEC Office of the California Attorney General
Those persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the Americans with Disabilities Act are requested to contact the office of the 32nd District Agricultural Association (714) 708-1500, at least five working days prior to the meeting to insure the proper arrangements can be made.
At the discretion of the Board of Directors, all items appearing on this Agenda, whether or not expressly listed for action, may be deliberated and may be subject to action by the Board of Directors. The Board may convene to closed session pursuant to Government Code section 11126, subdivisions (a) and (e) to consider personnel evaluation and/or possible litigation. Items may not necessarily be taken up in the order shown on this Agenda. This agenda, and all notices required by the Bagley-Keene Open Meeting Act are available on the Internet at: www.ocfair.com OC FAIR & EVENT CENTER, 32ND DAA BOARD OF DIRECTORS MEETING June 28, 2018, PAGE 2 OF 5
AGENDA
1. CALL TO ORDER All matters noticed on this agenda, in any category, may be considered for action as listed. Any item not so noticed may not be considered. Items listed on this Agenda may be considered in any order, at the discretion of the chairperson.
2. THE MISSION OF OCFEC IS… Celebration of Orange County’s Communities, Interests, Agriculture and Heritage (with results justifying resources expended).
3. PLEDGE OF ALLEGIANCE
4. ROLL CALL (Policy 4.5.2.B)
5. CEO’S OPERATIONAL ANNOUNCEMENTS AND UPDATES
6. MATTERS OF PUBLIC COMMENT Public comment is allowed on issues NOT on the current Agenda. However, no debate by the Board shall be permitted on such public comments, and no action will be taken on such public comment items at this time, as law requires formal public notice prior to any action on a docket item. Speakers are requested to sign in prior to the start of the meeting and are limited to three minutes.
Comments will be accepted on Agenda items during the meeting. Speakers wishing to address the Board on items on the agenda are requested to sign in prior to the start of the meeting and identify the agenda item(s) on which you desire to address the Board. Speakers are limited to three minutes.
7. MINUTES:
A. Board Meeting held May 24, 2018 Action Item
8. CONSENT CALENDAR: (Policy 4.3.4) All matters listed under Consent Calendar are operational matters about which the Board has governing policies, implementation of which is delegated to the CEO. They will be enacted in one motion. There will be no discussion of these items prior to the time the Board of Directors votes on the motion, unless members of the board, staff or public request specific items to be discussed separately and/or removed from this section. Any member of the public who wishes to discuss Consent Calendar items should notify the Chair of the Board, at the time requested and be recognized by invitation of the Chair to address the Board.
A. Standard Agreements: SA-067-18AS; SA-102-18GE; SA-109-18SP; SA-110- 18SP; SA-119-18FT; SA-120-18FT; SA-121-18FT; SA-122-18FT; SA-123- 18FT; SA-143-18GE; SA-146-18PA; SA-151-18PA; SA-152-18PA; SA-153- 18PA; SA-154-18GE; SA-155-18FT; SA-156-18FT; SA-157-18PA; SA-158- 18PA; SA-159-18PA; SA-166-18PA; SA-167-18FT; SA-168-18FT; SA-169- 18FT; SA-170-18YR; SA-171-18PA; SA-172-18PA; SA-173-18PA; SA-174- 18PA; SA-175-18PA; SA-176-18FT; SA-177-18PA; SA-178-18PA; SA-179- OC FAIR & EVENT CENTER, 32ND DAA BOARD OF DIRECTORS MEETING June 28, 2018, PAGE 3 OF 5
18FT; SA-180-18GE; SA-181-18FT; SA-182-18FT; SA-183-18FT; SA-184- 18FT; SA-185-18FT; SA-186-18FT; SA-187-18FT; SA-188-18FT; SA-189- 18FT; SA-190-18CF; SA-191-18CF; SA-192-18CF; SA-193-18CF; SA-194- 18CF; SA-195-18CF; SA-196-18CF; SA-197-18CF; SA-198-18CF; SA-199- 18CF; SA-200-18PA; SA-201-18SP; SA-202-18PA; SA-203-18PA; SA-204- 18SP; SA-205-18GE; SA-206-18PA; SA-207-18PA; SA-208-18PA; SA-209- 18FT; SA-210-18BB; SA-211-18SP; SA-214-18PA; SA-215-18PA; SA-216- 18PA; SA-217-18PA; SA-218-18PA; SA-219-18PA; SA-220-18PA; SA-221- 18PA; SA-223-18PA; SA-224-18YR; SA-225-18PA; SA-226-18SP; SA-227- 18SP; SA-234-18SP; SA-235-18SP; SA-236-18SP; SA-237-18YR; SA-238- 8YR
B. Amendments: SA-024-18PA (Amend. #1); SA-239-17BP (Amend. #2)
C. Rental Agreements: R-024-18; R-025-18; R-026-18; R-040-18; R-066-18; R- 067-18; R-068-18; R-090-18; R-093-18; R-101-18; R-105-18; R-106-18; R- 108-18; R-118-18; R-119-18; R-120-18; R-121-18; R-123-18; R-134-18; R- 136-18; R-137-18
D. Active Joint Powers Authority Agreements: None
E. Commercial Rental Agreements: 18065; 18152; 18213; 18214; 18234
F. Independent Amusement Rental Agreements: 18638; 18639; 18640; 18641; 18642; 18643; 18644; 18645; 18646
G. Platinum Rental Agreements: 18739; 18740
H. Judging Agreements: GF-01-18; GF-02-18; GF-03-18; GF-04-18; GF-05-18; GF-06-18; GF-07-18; GF-08-18; GF-09-18; GF-10-18; GF-11-18; GF-12-18; GF-13-18; GF-14-18; HA-001-18; HA-002-18; HA-003-18; HA-004-18; HA- 005-18; HA-006-18; HA-007-18; HA-008-18; HA-009-18; HA-010-18; HA-011- 18; HA-012-18; HA-013-18; HA-014-18; HA-015-18; HA-016-18; HA-017-18; HA-018-18; HA-019-18; HA-020-18; HA-021-18; HA-022-18; HA-023-18; LS- 001-18; LS-002-18; LS-003-18; LS-005-18; LS-006-18; LS-007-18; LS-008- 18; LS-009-18; LS-010-18; LS-011-18; LS-012-18; LS-013-18; LS-014-18; LS- 015-18; LS-016-18; LS-017-18; LS-018-18; LS-019-18; LS-020-18; LS-021- 18; LS-022-18; LS-023-18; LS-026-18; LS-027-18; LS-029-18; LS-032-18
I. Correspondence: Communications to the Board from the public in response to Board discussion or to comments made before the Board are to be listed on the meeting agenda and included in the Board materials as an item of public disclosure.
i. Correspondence related to hosting gun shows.
-End of Consent Calendar-
OC FAIR & EVENT CENTER, 32ND DAA BOARD OF DIRECTORS MEETING June 28, 2018, PAGE 4 OF 5
9. GOVERNANCE PROCESS
A. Committee / Ad Hoc Committee / Liaison Reports Information Item
To assure compliance with the Bagley-Keene Act, Committee reports are only for the purpose of the Committee chair, Ad Hoc Committee members or Liaison to provide a verbal update. Should the Board want to discuss any Committee work item not already on the agenda; those would need to be agendized for a future Board meeting.
i. Heroes Hall Veterans Foundation Board (Director Berardino, Chair; Director La Belle) ii. Financial Monitoring Committee (Director Pham, Committee Chair; Director Mouet) iii. Legislative Monitoring Committee (Director Berardino, Committee Chair; Director Aitken) iv. Master Site Plan Ad Hoc Committee (Director La Belle, Committee Chair; Vice Chair Ruiz) v. Tenant Liaison Committee (Director Tkaczyk, Committee Chair; Director Berardino) vi. Equestrian Center Ad Hoc Committee (Director Aitken, Committee Chair; Director Tkaczyk, Director Cervantes) vii. Pacific Amphitheatre Operation Evaluation & Review Ad Hoc Committee (Director Berardino, Committee Chair; Director Tkaczyk) viii. Board of Directors Governing Policy Manual Review Ad Hoc Committee (Chair Bagneris, Committee Chair; Vice Chair Ruiz)
B. Provide Staff Direction for Next Steps in Curing Deficiencies Outlined in the State Fire Marshal Report Specific to the Equestrian Center. Action Item
C. 2018 OC Fair Presentation Information item
10. CLOSED SESSION (Closed to the Public)
A. Pending Litigation – The Board will meet in closed session to consult with legal counsel regarding the following pending litigation. [Gov. Code section 11126(e).]
i. To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, the Board of Directors will decide whether to initiate litigation. (Govt. Code, § 11126, subd. (e).)
ii. To confer with and receive advice from legal counsel regarding potential litigation involving the 32nd District Agricultural Association. Based on existing facts and circumstances, there is significant exposure to litigation against the 32nd District Agricultural Association. (Govt. Code, § 11126, subd. (e).)
OC FAIR & EVENT CENTER, 32ND DAA BOARD OF DIRECTORS MEETING June 28, 2018, PAGE 5 OF 5
11. BOARD OF DIRECTORS MATTERS OF INFORMATION
12. NEXT BOARD MEETING: AUGUST 23, 2018 13. ADJOURNMENT
Respectfully submitted,
Kathy Kramer CFE, CFEE, CMP Secretary-Treasurer Chief Executive Officer, OCFEC Date of notice: 5:00 p.m. June 18, 2018
OC Fair & Event Center Accounts Payable Checks Summary May 2018 Check No. Date Vendor Name Amount 83466 5/31/2018 VOID - 83611 5/9/2018 VOID - 83685 5/10/2018 VOID - 83690 5/16/2018 VOID - 83805 5/18/2018 VOID - 83820 5/18/2018 VOID - 83838 5/3/2018 Action Golf Cart Rentals 6,432.88 83839 5/3/2018 All-American Boys Chorus 100.00 83840 5/3/2018 Alpine Camp & Conference Center 100.00 83841 5/3/2018 American Cetacean Society 100.00 83842 5/3/2018 Aquatic Service, Inc. 250.00 83843 5/3/2018 Ariel Arts America 100.00 83844 5/3/2018 Arts & Learning Conservatory 100.00 83845 5/3/2018 AT&T 4,638.47 83846 5/3/2018 Ben's Asphalt, Inc. 51,994.00 83847 5/3/2018 Bill Young Productions, Inc. 625.00 83848 5/3/2018 California Homeschool Network 100.00 83849 5/3/2018 California Technology Agency 839.00 83850 5/3/2018 Celebration Education 100.00 83851 5/3/2018 California Fairs Financing Authority 1,587.00 83852 5/3/2018 California Fair Services Authority 534.00 83853 5/3/2018 Compass Charter 100.00 83854 5/3/2018 Interior Resources, Inc DBA: Commercial 5,787.39 83855 5/3/2018 Department of Justice 5,130.00 83856 5/3/2018 Dr. Riba's Health Club, Inc. 100.00 83857 5/3/2018 Eisel Enterprises, Inc. 3,942.60 83858 5/3/2018 Evy Young 160.38 83859 5/3/2018 Fuscoe Engineering, Inc. 2,720.25 83860 5/3/2018 Girl Scouts of Orange County 100.00 83861 5/3/2018 Google Fiber 100.00 83862 5/3/2018 Haagmade, Inc. 8,075.52 83863 5/3/2018 Haitbrink Asphalt Paving, Inc. 24,696.00 83864 5/3/2018 Heritage Museum of Orange County 100.00 83865 5/3/2018 International School of Los Angeles 100.00 83866 5/3/2018 Jace Trinity Corporation (pinkberry) 1,080.29 83867 5/3/2018 Jessica Duetschel 100.00 83868 5/3/2018 C H Johnson Consulting, Inc. 2,975.00 83869 5/3/2018 Kcinoc, LLC 100.00 83870 5/3/2018 Inspire Charter School 100.00 83871 5/3/2018 Life's Toolbox 100.00 83872 5/3/2018 Line-X Protective Coatings 4,903.70 83873 5/3/2018 ListoAmerica 100.00 83874 5/3/2018 Lloyd's Layouts 1,725.00 83875 5/3/2018 Mariners Christian School 100.00 83876 5/3/2018 Mountain And Sea Adventures 100.00 Page 1 of 6 OC Fair & Event Center Accounts Payable Checks Summary May 2018 Check No. Date Vendor Name Amount 83877 5/3/2018 Orange County Treasurer-Tax Collector 17,647.14 83878 5/3/2018 Ocean Institute 100.00 83879 5/3/2018 Orange Coast Musical Arts 100.00 83880 5/3/2018 OCSEF 100.00 83881 5/3/2018 Orange County Wine Society, Inc. 15.00 83882 5/3/2018 Orangutan Conservancy 100.00 83883 5/3/2018 Orange County Head Start Inc. 100.00 83884 5/3/2018 OUI Connect LLC 100.00 83885 5/3/2018 Outdoor Journeys 100.00 83886 5/3/2018 Project Scientist 100.00 83887 5/3/2018 Pyro-Comm System, Inc. 503.07 83888 5/3/2018 Quinn Company dba Quinn Power Systems 269.18 83889 5/3/2018 Rebecca Lane 100.00 83890 5/3/2018 RK Diversified Entertainment, Inc. 4,200.00 83891 5/3/2018 Scott Watkins 100.00 83892 5/3/2018 Segerstrom Center for the Arts 100.00 83893 5/3/2018 SPK Technologies LLC 800.00 83894 5/3/2018 Terry Moore 91.26 83895 5/3/2018 The Activation Group 293.50 83896 5/3/2018 The Energy Coalition 100.00 83897 5/3/2018 The Gas Company 883.25 83898 5/3/2018 Tour Design Creative Services 940.00 83899 5/3/2018 Trojan Painting Professional 3,800.00 83900 5/3/2018 Valiant Prep 100.00 83901 5/3/2018 Orange County Vector Control District 100.00 83902 5/3/2018 West Coast Aerial Photography, Inc. 1,250.00 83903 5/10/2018 Association of State CA Supervisors 72.00 83904 5/10/2018 Bandsintown, LLC 150.00 83905 5/10/2018 Bill Young Productions, Inc. 275.00 83906 5/10/2018 California Fair Services Authority 40,275.07 83907 5/10/2018 California Fair Services Authority 44.00 83908 5/10/2018 Citi Bank 3,379.97 83909 5/10/2018 Citi Bank 1,414.51 83910 5/10/2018 DeltaCare USA 566.19 83911 5/10/2018 Delta Dental Plan Of California 5,007.20 83912 5/10/2018 CDFA (California Dept. of Food & Ag.) 39,500.00 83913 5/10/2018 Department of Forestry & Fire Protection 2,030.34 83914 5/10/2018 Fiat Luxx Production 1,420.00 83915 5/10/2018 Frank T Marchello Co Inc. 134.69 83916 5/10/2018 Franchise Tax Board 42.26 83917 5/10/2018 Haagmade, Inc. 3,140.45 83918 5/10/2018 J.C. Construction 2,300.00 83919 5/10/2018 Joe A. Gonsalves & Son 5,000.00 83920 5/10/2018 Kaiser Permanente 43,616.73 83921 5/10/2018 KCAL-FM 1,275.00 Page 2 of 6 OC Fair & Event Center Accounts Payable Checks Summary May 2018 Check No. Date Vendor Name Amount 83922 5/10/2018 KFRG 3,417.00 83923 5/10/2018 KLOS Radio, Inc. 2,550.00 83924 5/10/2018 KOLA 6,375.00 83925 5/10/2018 Lisa Bonnett 1,670.95 83926 5/10/2018 Lisa Sexton 7,346.75 83927 5/10/2018 Marie Torres 120.36 83928 5/10/2018 AMCI - Mazda In-Dealer Training 1,343.50 83929 5/10/2018 Melody Avena 1,670.95 83930 5/10/2018 Michele A. Richards 34.89 83931 5/10/2018 Neopost, USA, Inc. 1,284.96 83932 5/10/2018 Gravity Technologies Inc. 547.00 83933 5/10/2018 Orange County Fire Protection 135.50 83934 5/10/2018 Orange County Register - Advertising 11,500.00 83935 5/10/2018 OutFront Media LLC 1,500.00 83936 5/10/2018 Pacific Symphony 75,000.00 83937 5/10/2018 Pinnacle Petroleum, Inc. 897.68 83938 5/10/2018 Sarah Breucop 217.49 83939 5/10/2018 Scott Brothers Dairy, Inc. 496.00 83940 5/10/2018 SEIU Local 1000 CA State Employees Asso. 2,221.07 83941 5/10/2018 Sound Media Fusion, LLC 2,400.00 83942 5/10/2018 Spectra 592.63 83943 5/10/2018 State Disbursement Unit 60.18 83944 5/10/2018 Thermal Concepts, Inc. 454.00 83945 5/10/2018 VOID - 83946 5/10/2018 Theresa Vargas (Urban Chickens) 800.00 83947 5/10/2018 Thomas L Curry 1,750.00 83948 5/10/2018 Tour Design Creative Services 590.00 83949 5/10/2018 United Site Services Of America 461.15 83950 5/10/2018 Vanguard University 60,000.00 83951 5/10/2018 Vital Link 1,939.00 83952 5/10/2018 West Coast Emergency Medical Services 2,030.52 83953 5/10/2018 West-Lite Supply Co., Inc. 2,057.98 83954 5/10/2018 World Pet Association, Inc aka: Pet Expo 446,709.60 83955 5/10/2018 Zeyen Elementary PTO M72000128 842.88 83956 5/17/2018 AT&T 78.28 83957 5/17/2018 AT&T 1,913.80 83958 5/17/2018 Bandsintown, LLC 150.00 83959 5/17/2018 Ben's Asphalt, Inc. 39,970.40 83960 5/17/2018 California Fair Services Authority 22.00 83961 5/17/2018 Christian Hackett 200.00 83962 5/17/2018 Costa Mesa Chamber Of Commerce 15,000.00 83963 5/17/2018 CCS Orange County Janitorial, Inc. 407.76 83964 5/17/2018 Culinary Lab, Inc. 4,194.88 83965 5/17/2018 Employment Development Department 100.00 83966 5/17/2018 Employment Development Department 21,924.00 Page 3 of 6 OC Fair & Event Center Accounts Payable Checks Summary May 2018 Check No. Date Vendor Name Amount 83967 5/17/2018 Enfuso 8,339.17 83968 5/17/2018 Fire Sprinkler Inspections, Inc. 300.00 83969 5/17/2018 Franchise Tax Board 394.00 83970 5/17/2018 Haagmade, Inc. 29,161.81 83971 5/17/2018 JamBase, Inc. 3,000.00 83972 5/17/2018 Johanna C. Svensson 1,670.95 83973 5/17/2018 KCBS-FM 2,550.00 83974 5/17/2018 KLOS Radio, Inc. 2,450.00 83975 5/17/2018 La Habra Fence Company. Inc. 2,830.00 83976 5/17/2018 Lisa Bonnett 364.01 83977 5/17/2018 Melody Avena 333.66 83978 5/17/2018 Michael Goulding 340.00 83979 5/17/2018 VOID - 83980 5/17/2018 Orange County Register - Advertising 8,500.00 83981 5/17/2018 VOID - 83982 5/17/2018 Patriot Paving, Inc. 27,630.00 83983 5/17/2018 Pinnacle Landscape Company 4,797.00 83984 5/17/2018 Placentia-Yorba Linda Unified School Dis 272.00 83985 5/17/2018 Quality Fence Co., Inc. 3,360.00 83986 5/17/2018 Rachel Ben Ami Holdings LLC dba LA Wall 8,730.00 83987 5/17/2018 Resin Music, LLC 2,200.00 83988 5/17/2018 Richard A Martinez dba Simply Spice Rubs 1,550.00 83989 5/17/2018 Safeguard Health Plans 35.71 83990 5/17/2018 Samantha Schuller 27.70 83991 5/17/2018 Southern California Edison 4,338.05 83992 5/17/2018 United Rentals (North America), Inc. 3,272.23 83993 5/17/2018 Woodworker West Magazine 220.00 83994 5/17/2018 Orange County Sheriff Levying Officer 12.00 83995 5/17/2018 Orange County Sheriff Levying Officer 390.37 83996 5/21/2018 John Murals Cerney 8,000.00 83997 5/24/2018 AAA Oil, Inc. dba California Fiuels & Lu 1,715.00 83998 5/24/2018 Alexandria McKay 2,725.00 83999 5/24/2018 AT&T 239.19 84000 5/24/2018 Bandsintown, LLC 300.00 84001 5/24/2018 Bar None Group,dba Pacific Coast Enterta 2,516.85 84002 5/24/2018 B & L Productions 24.39 84003 5/24/2018 Brad's Concrete Cutting, Inc. 472.50 84004 5/24/2018 California Fair Services Authority 140.00 84005 5/24/2018 California Fair Services Authority 31,241.63 84006 5/24/2018 CCS Orange County Janitorial, Inc. 14,036.32 84007 5/24/2018 CR&R Inc. 5,380.46 84008 5/24/2018 CR&A Custom, Inc. 2,335.85 84009 5/24/2018 Department of Justice 3,697.50 84010 5/24/2018 Department of Human Resources Cal HR 119.00 84011 5/24/2018 JamBase, Inc. 1,500.00 Page 4 of 6 OC Fair & Event Center Accounts Payable Checks Summary May 2018 Check No. Date Vendor Name Amount 84012 5/24/2018 Johnson Gray Advertising, Inc. 23,300.00 84013 5/24/2018 KCBS-FM 2,482.00 84014 5/24/2018 KKGO - FM 3,400.00 84015 5/24/2018 Leslie Trasport 330.00 84016 5/24/2018 Linda Ali 1,500.00 84017 5/24/2018 Lisa Sexton 7,346.75 84018 5/24/2018 Lopez Works, Inc. 26,812.00 84019 5/24/2018 Mesa Water District 13,571.48 84020 5/24/2018 Michelle Froelich 1,500.00 84021 5/24/2018 Michael Goulding 2,040.00 84022 5/24/2018 Modular Space Corporation / Modspace 1,170.25 84023 5/24/2018 Morley Group, Inc 10,750.00 84024 5/24/2018 nQativ, LLC 1,012.50 84025 5/24/2018 Orange County Business Council 1,500.00 84026 5/24/2018 Ray Cammack Shows, Inc. 57,306.27 84027 5/24/2018 Ricoh Americas Corporation 1,185.15 84028 5/24/2018 Southern California Edison 51,904.38 84029 5/24/2018 SPK Technologies LLC 600.00 84030 5/24/2018 Sunbelt Rentals, Inc. 2,255.77 84031 5/24/2018 Synergy Global Entertainment, Inc 2,752.05 84032 5/24/2018 TalentWise, Inc.dba Sterling Talent Solu 3,737.75 84033 5/24/2018 Ticketmaster LLC 44.91 84034 5/24/2018 United Site Services Of America 9,088.59 84035 5/24/2018 Verizon Wireless 2,540.88 84036 5/24/2018 Xerox Corporation 644.25 84037 5/31/2018 AT&T 4,534.77 84038 5/31/2018 California Concrete Ready Mix, Inc. 500.00 84039 5/31/2018 California Technology Agency 839.00 84040 5/31/2018 Cathy Glasgow 60.00 84041 5/31/2018 California Fair Services Authority 2,016.72 84042 5/31/2018 California Fair Services Authority 295.00 84043 5/31/2018 Dean Lassiter 58.78 84044 5/31/2018 DeltaCare USA 528.45 84045 5/31/2018 Delta Dental Plan Of California 4,964.22 84046 5/31/2018 Employment Development Department 100.00 84047 5/31/2018 VOID - 84048 5/31/2018 Fullerton Photographics Inc 599.09 84049 5/31/2018 Haagmade, Inc. 25,000.00 84050 5/31/2018 Haitbrink Asphalt Paving, Inc. 51,670.00 84051 5/31/2018 Homa Sattari 1,500.00 84052 5/31/2018 Kaiser Permanente 42,181.97 84053 5/31/2018 KCBS-FM 2,550.00 84054 5/31/2018 KRTH 101FM 2,550.00 84055 5/31/2018 Orange County Treasurer-Tax Collector 39,788.35 84056 5/31/2018 Orange Coast College Horticulture Club 1,000.00 Page 5 of 6 OC Fair & Event Center Accounts Payable Checks Summary May 2018 Check No. Date Vendor Name Amount 84057 5/31/2018 OC Marathon, The 1,679.86 84058 5/31/2018 Orange County Sheriff Levying Officer 12.00 84059 5/31/2018 Orange County Sheriff Levying Officer 365.09 84060 5/31/2018 Orange Mirror and Glass 186.59 84061 5/31/2018 Peterson Tree Works, Inc. 3,995.00 84062 5/31/2018 Rocovitz Inc. dba Consolidated Office 2,057.56 84063 5/31/2018 Saddleback Veterinary Services, Inc. 194.50 84064 5/31/2018 So-Ca Sanitary Supply Association, Inc. 870.00 84065 5/31/2018 Sectran Security, Inc. 84.00 84066 5/31/2018 Spectra 323.57 84067 5/31/2018 Surface Restoration Solutions 2,370.00 84068 5/31/2018 Tanya Bannyan 62.78 84069 5/31/2018 The Gas Company 701.81 84070 5/31/2018 TreeRing Workforce Solutions, Inc. 6,280.00 84071 5/31/2018 Trojan Painting Professional 6,450.00 84072 5/31/2018 United Rentals (North America), Inc. 2,864.76 84073 5/31/2018 Vanderhorst Trucking, Inc. 658.49 84074 5/31/2018 West Coast Emergency Medical Services 217.00 84075 5/31/2018 FAST SIGNS of Fullerton 3,250.00
Total May 2018 AP Checks 1,668,457.14
Page 6 of 6 OC Fair & Event Center Electronic Payments Summary May 2018 Reference No. Date Vendor Name Amount E20180430 5/1/2018 Board Of Equalization 3,071.00 E49354582 5/1/2018 Pitney Bowes Inc. 3,000.00 E1239 5/3/2018 Paypal, Inc. 59.95 E15267842 5/3/2018 CA Public Employees Retirement System 796.73 E15267843 5/3/2018 CA Public Employees Retirement System 471.51 E15267845 5/3/2018 CA Public Employees Retirement System 21,666.80 E15267839 5/8/2018 CA Public Employees Retirement System 306.68 E15267840 5/8/2018 CA Public Employees Retirement System 6,227.78 E15267841 5/8/2018 CA Public Employees Retirement System 15,077.40 Eed84696865 5/9/2018 The Inflatable Run 3,988.00 E15224568 5/14/2018 CA Public Employees Retirement System 173,209.30 E15224606 5/14/2018 CA Public Employees Retirement System 2,131.47 Ed1e484fb65 5/24/2018 US Bank 178,389.50 E15258920 5/25/2018 CA Public Employees Retirement System 1,475.28
ACH Banking Fees / Credit Card Fees / Payroll Tax Transactions American Express Credit Card Fees 1,165.00 Authorize.Net Fees 60.40 Banking Analysis Fee - Chargebacks 100.00 Gateway Services Fees 10.00 Global Pay Fees 77.42 Merchant Service Bankcard Fees 16,486.47 Paymentech Credit Card Merchant Fees 13,883.45 Payroll Taxes 152,795.05 Uaccept.com 59.95
Total May 2018 Electronic Payments 594,509.14
Page 1 of 1 OC Fair & Event Center Premium Checks Summary May 2018 Check No. Date Vendor Name Amount 37412 5/29/2018 VOID - 37420 5/2/2018 Abigail Schweizer 10.00 37421 5/2/2018 Abigail Tsai 10.00 37422 5/2/2018 Adrian Gallegos 10.00 37423 5/2/2018 Alexis Tan 10.00 37424 5/2/2018 Alina de Allende 10.00 37425 5/2/2018 Amanda Stewart 50.00 37426 5/2/2018 Amelia Woo 10.00 37427 5/2/2018 Angelica Figueroa 10.00 37428 5/2/2018 Anjali Chillar 10.00 37429 5/2/2018 Brandon Salgado 10.00 37430 5/2/2018 Brandon Patriquin 10.00 37431 5/2/2018 Brenda Medel 10.00 37432 5/2/2018 Brock Chapman 10.00 37433 5/2/2018 Carolyn Wang 10.00 37434 5/2/2018 Catherine Keeler 10.00 37435 5/2/2018 Chiara Reniero 10.00 37436 5/2/2018 Christina Garcia 50.00 37437 5/2/2018 Cindy Zhang 10.00 37438 5/2/2018 Corinne Kopp 10.00 37439 5/2/2018 Daisy Antunez 10.00 37440 5/2/2018 Danny Aguayo 10.00 37441 5/2/2018 Dilynn Cathey 10.00 37442 5/2/2018 Edward Huang 10.00 37443 5/2/2018 Ethan Marrero 10.00 37444 5/2/2018 Eyva Miller 10.00 37445 5/2/2018 Faith Hernandez 10.00 37446 5/2/2018 Felicia Tam 10.00 37447 5/2/2018 Finn Flanagan 10.00 37448 5/2/2018 Haig Martirosyuan 10.00 37449 5/2/2018 Han Pham 10.00 37450 5/2/2018 Jadyn Coulter 10.00 37451 5/2/2018 Jennifer Acuna 50.00 37452 5/2/2018 Jesse Alarcon 10.00 37453 5/2/2018 Jesus Hernandez 10.00 37454 5/2/2018 Jonathan Rivera 10.00 37455 5/2/2018 Julia Vo 10.00 37456 5/2/2018 Kairi Ho 10.00 37457 5/2/2018 Kayla Doan 10.00 37458 5/2/2018 Kristian Teubener 10.00 37459 5/2/2018 Lark Miller 10.00 37460 5/2/2018 Laura Karraker 50.00 37461 5/2/2018 Laura Siegert 20.00 37462 5/2/2018 Lena Fletcher 10.00 37463 5/2/2018 Luke Neman 10.00 Page 1 of 2 OC Fair & Event Center Premium Checks Summary May 2018 Check No. Date Vendor Name Amount 37464 5/2/2018 Makenna Cox 10.00 37465 5/2/2018 Marcos Ramos 10.00 37466 5/2/2018 Melanie Alaniz 10.00 37467 5/2/2018 Melissa Lee 10.00 37468 5/2/2018 Melissa Warner 10.00 37469 5/2/2018 Natalie Nigro 10.00 37470 5/2/2018 Natalie Turbedsky 10.00 37471 5/2/2018 Pas de Nom 10.00 37472 5/2/2018 Robin Gorman 50.00 37473 5/2/2018 Rylee Coney 10.00 37474 5/2/2018 Serena Sze 10.00 37475 5/2/2018 Tian Choppin 10.00 37476 5/2/2018 Trent Francia 10.00 37477 5/2/2018 Vida Seagraves 10.00 37478 5/2/2018 Violet Cisneros 10.00 37479 5/2/2018 Yuanna Mateus 10.00 37480 5/2/2018 Zawadi Njengah 10.00 37481 5/2/2018 Zoe Lauerant 10.00 37482 5/29/2018 Cameron Flanagan 30.00
Total May 2018 Premium Checks 860.00
Page 2 of 2
MINUTES OF OCFEC BOARD OF DIRECTORS MEETING HELD May 24, 2018
1. CALL TO ORDER: Chair Bagneris called the meeting to order at 9:05 a.m.
2. MISSION STATEMENT
3. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by Director Mouet. Roll call was taken by Summer Angus.
4. DIRECTORS PRESENT: Chair Bagneris, Director Berardino, Director Mouet, Director Aitken, Director Tkaczyk, Director La Belle and Director Cervantes.
DIRECTORS ABSENT/EXCUSED: Vice Chair Ruiz and Newton Pham.
OTHERS PRESENT: Kathy Kramer, OCFEC CEO; Michele Richards, OCFEC Vice President, Business Development, Ken Karns, OCFEC Vice President, Operations; Adam Carleton, OCFEC Vice President, Finance & Administration; Summer Angus, OCFEC Executive Assistant; Josh Caplan, Office of the Attorney General; Luis Hernandez, Stenographer; Gibran Stout; Theresa Sears; Beth Refakes; Anna Vrska; Suzie Geyer; Reggie Mundekis; Vince Pollmeier; Lisa Sabo; Rose Tingle; Kim Stanford; Jillian Tan; Jennifer Berger; Meg Pellegrini; Chelsea Marquetti; Pam Davis; Kelly Rutter; Carolyn Beaver; Leanne Kasulas; Susan Escobar; Maggie McKittrick; Marlene Tomlinson; Molly Brock; Audrey Wooly; Michelle Watson; Bob Templeton; Dean Longo; Rick Salazar; Kristi McNabb; Matthew Jenkins; Jeff Yaw; Heather Allen; Rodney Faust; Amanda Gardener; Steve Pewerk; Michele Wafer
5. CEO’S OPERATIONAL UPDATE
Kathy Kramer, OCFEC CEO, gave an update on the sold out shows at the Pacific Amphitheatre during the 2018 OC Fair. She reported on another performance of Voices at Heroes Hall that took place on May 11th and thanked Arts OC for partnering on the project.
Director Aitken joined the meeting at 9:15 a.m.
Kramer continued with a recap of the Arlington Drive Improvement Project ribbon cutting ceremony, which took place on May 18th with the City of Costa Mesa and OCTA, to celebrate the completion of the project. Kramer announced on May 31st, OCFEC will host OC City Mayors, City Managers and Public Information Officers at the annual OC Cities Breakfast to kick off the 2018 OC Cities Days an the 2018 OC Fair.
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Adam Carleton, OCFEC VP Finance & Administration presented the 2018 April financials.
Director Berardino requested a tax report be brought back to the full Board explaining taxes paid by OCFEC to the City of Costa Mesa.
Michele Richards, OCFEC VP of Business Development, provided an overview of upcoming events.
6. PUBLIC COMMENTS
Kim Stanford, Equestrian Center (EQC) trainer, spoke of the open house event held at the EQC on Friday, May 18th. She thanked CEO, Kathy Kramer for visiting the EQC during the open house.
Rose Tingle suggested the Board of Directors consider donating a portion of the rental proceeds from the PetExpo event to spay and neuter pets. She questioned whether or not there was oversight of the animals to insure compliance with animal welfare laws.
Lisa Sabo spoke in opposition of the Master Site Plan process. She requested the Board consider a three person EQC committee.
Vince Pollmeier, attorney and community group director, spoke about an article written in the Voice of OC. He spoke in opposition of Board delegated authority to staff.
Reggie Mundekis spoke in opposition of the suggested, one dollar donation at Centennial Farm. She spoke in opposition of outsourced event booking services.
Suzie Geyer, EQC user, spoke in opposition of the Draft Master Site Plan Concept with regard to the EQC.
Anna Vrska suggested the Board consider conducting evening public meetings. She suggested limiting agenda items as to not to overburden the time it takes to get through a meeting.
Beth Refakes commented on the Arlington Improvement Project ribbon cutting ceremony. She criticized portions of the Draft Master Site Plan Concept presented at the last meeting. She spoke in opposition to the changes presented to the EQC in regard to the Draft Master Site Plan Concept and suggested more public input.
Theresa Sears stressed the fairgrounds belong to the public. She suggested more documents be posted on the OCFEC website and suggested live streaming of the Board meetings and workshops.
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Director Aitken suggested staff look at how the City of Costa Mesa handles public records requests and learn best practices.
Gibran Stout spoke in opposition of increasing the parking at the fairgrounds. She suggested more collaboration with Uber and Lyft to alleviate parking concerns. She also suggested interactive, live streaming of meetings.
7. MINUTES:
A. Board Meeting held April 26, 2018
ACTION: Director Cervantes motioned and Director Tkaczyk seconded to review and approve the minutes from the Board meeting held April 26, 2018. MOTION CARRIED. AYES: Chair Bagneris, Director Berardino, Director Mouet, Director Aitken, Director Tkaczyk, Director La Belle and Director Cervantes. NAYES: None.
8. CONSENT CALENDAR
A. Standard Agreements: SA-022-18PA; SA-023-18PA; SA-024-18PA; SA-061-18GE; SA-069-18HB; SA-081-18HB; SA-085-18AS; SA-086- 18AS; SA-087-18AS; SA-089-18GE; SA-095-18GE; SA-096-18GE; SA- 097-18PA; SA-098-18PA; SA-099-18PA; SA-100-18PA; SA-101-18PA; SA-103-18PA; SA-104-18PA; SA-105-18PA; SA-106-18PA; SA-108- 18PA; SA-112-18PA; SA-113-18PA; SA-126-18AS; SA-129-18GE; SA- 130-18BB; SA-131-18BB; SA-132-18HB; SA-133-18HB; SA-134-18HB; SA-135-18GE; SA-136-18GE; SA-137-18FT; SA-138-18YR; SA-139- 18GE; SA-140-18GE; SA-141-18SP; SA-142-18SP; SA-144-18FT; SA- 145-18YR; SA-160-18FT; SA-161-18YR; SA-162-18YR;SA-163-18YR; SA-164-18YR; SA-165-18YR B. Amendments: SA-053-18HB (Amend. #1)
C. Letters of Understanding (LOU): International Alliance of Theatrical Stage Employees, Local 504 (IATSE)
D. Rental Agreements: R-024-18; R-025-18; R-026-18; R-058-18; R-075- 18; R-082-18; R-094-18; R-109-18
E. Active Joint Powers Authority Agreements: None
F. Commercial Rental Agreements: 18058; 18091; 18101; 18114; 18115; 18150; 18155; 18603; 18604; 18605; 18607; 18608; 18609; 18610
G. Concession Rental Agreements: 18542; 18543; 18544; 18545; 18546; 18547; 18548; 18549; 18550; 18551; 18552; 18553; 18554; 18555; 18556; 18557; 18558; 18559; 18560; 18561; 18562; 18563; 18564;
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18565; 18566; 18567; 18568; 18569; 18570; 18571; 18572; 18573; 18575; 18577; 18578; 18579; 18580; 18581; 18582; 18583; 18584; 18585; 18586; 18587; 18588; 18589; 18590; 18591; 18592; 18593; 18594; 18595
H. Independent Amusement Rental Agreements: 18631; 18632; 18634; 18635; 18636; 18637
I. Platinum Rental Agreements: 18701; 18706; 18728; 18735; 18738; 18737
J. Judging Agreements: VA-001-18; VA-002-18; VA-003-18; VA-004-18; EX-003-18; EX-004-18; VA-005-18; VA-006-18; VA-007-18; VA-008- 18; VA-009-18; VA-010-18; VA-011-18; VA-012-18; VA-013-18; VA- 014-18; VA-015-18; VA-016-18; VA-017-18; VA-018-18; VA-019-18; VA-020-18; VA-021-18
K. Correspondence: Communications to the Board from the public in response to Board discussion or to comments made before the Board are to be listed on the meeting agenda and included in the Board materials as an item of public disclosure.
i. Correspondence related to the Master Site Plan and/or Equestrian Center.
-End of Consent Calendar-
Chair Bagneris noted the Board policy that authorizes the CEO to execute forms and agreements without further Board approval that is in place and reviewed on an annual basis.
Vincent Pollmeier criticized the number of local concessionaires at the OC Fair.
Reggie Mundekis pulled agreement SA-145-18YR, UTP payroll contract, and questioned the need to outsourced payroll for IASTE union workers.
Ken Karns, VP Operations, pulled agreement SA-165-18YR for discussion.
Director Berardino pulled agreements R-024-18, R-025-18 and R-026-18, the Crossroads of the West Gun Show agreements for further discussion.
Director La Belle pulled agreements 18549, 18550, 18551and 18552 for further discussion.
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ACTION: Director Cervantes motioned and Director La Belle seconded to review and approve the Consent Calendar with the following agreements pulled for discussion: Standard Agreements SA-145-18YR and SA-165- 18YR; Rental Agreements R-024-18, R-025-18 and R-026-18; Concession Rental Agreements 18549, 18550, 18551 and 18552. MOTION CARRIED. AYES: Chair Bagneris, Director Berardino, Director Mouet, Director Aitken, Director Tkaczyk, Director La Belle and Director Cervantes. NAYES: None.
Karns explained he had updated Director Berardino on the status and function of agreement SA-145-18YR, the UTP payroll contract. He announced the agreement had been executed by Chair Bagneris and CEO Kramer to renew the agreement until the end of the year to carry the needed service through the 2018 OC Fair and that staff would like the time to look at other opportunities regarding the payroll services for the UTP union workers.
Board discussion ensued regarding using outside payroll services for the UTP contract.
Chair Bagneris requested an update at the June meeting regarding the need for outside payroll services for the UTP contract.
Director La Belle suggested tabling agreement SA-165-18YR for environmental services related to the Master Site Plan (MSP) until the MSP process has been concluded.
Chair Bagneris asked for a motion to accept agreement SA-145-18YR and to table agreement SA-165-18YR until the conclusion Master Site Plan process.
ACTION: Director Cervantes motioned and Director Aitken seconded to review and approve Standard Agreement SA-145-18YR and to table Standard Agreement SA-165-18YR until the conclusion of the Master Site Plan process. MOTION CARRIED. AYES: Chair Bagneris, Director Berardino, Director Mouet, Director Aitken, Director Tkaczyk, Director La Belle and Director Cervantes. NAYES: None.
Director Berardino shared his reasoning for pulling Rental Agreements R- 024-18, R-025-18 and R-026-18 for Crossroads of the West Gun Shows, for discussion because of allegations reported in a newspaper about the promoter’s licensure. He asked that the three agreements be tabled until more information be brought back to the full Board.
Kramer shared the State of California, Department of Justice, Bureau of Firearms certificate of eligibility, the gun show producer license issued to Tracy Olcott as in effect until December 17, 2018. Kramer urged the Board to consider approving the first two agreements considering the
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promoter is in good standing with the Department of Justice.
Director Aitken shared she is in favor of halting any approval of contracts until the Board has a policy discussion regarding the issue.
Board discussion ensued regarding having a Board policy discussion on hosting gun shows. Discussion also continued regarding the allegations of the promoter’s licensure and receiving information from the Department of Justice.
ACTION: Director Berardino motioned and Director Aitken seconded to table Rental Agreements R-024-18, R-025-18 and R-026-18 of the Consent Calendar to the June Board of Directors meeting. MOTION CARRIED. AYES: Director Berardino, Director Mouet, Director Aitken, Director Tkaczyk and Director La Belle. NAYES: Chair Bagneris and Director Cervantes.
Director La Belle restated his concerns related to the barbeque smoke and increased efforts to mitigate the smoke produced by wood burning barbeques.
ACTION: Director Cervantes motioned and Chair Bagneris seconded to review and approve Concession Rental Agreements 18549, 18550, 18551 and 18552 of the Consent Calendar. MOTION CARRIED. AYES: Chair Bagneris, Director Berardino, Director Mouet, Director Aitken, Director Tkaczyk and Director Cervantes. NAYES: Director La Belle.
9. GOVERNANCE PROCESS:
F. Discussion on Equestrian Center Utilization and Integration Action Item
Ms. Kasulas read a handout she prepared outlining myths and truths about the Equestrian Center (EQC).
Reggie Mundekis spoke in support of the EQC remaining the current size or increasing to its former size of 15 acres.
Gibran Stout criticized the Draft Master Site Plan Concept (Draft MSP Concept) and the consultants with regard to the EQC.
Melanie Henderson spoke about her experience at the EQC and spoke in opposition of the Draft MSP Concept with regard to the EQC.
Jillian Tan about her experience at the EQC and how horses have positively affected her life.
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Jennifer Berger spoke in opposition of the Draft MSP Concept with regard to the EQC.
Meg Pellegrini shared her positive experience as an EQC user and the programs she is involved in. She spoke in opposition of the Draft MSP Concept with regard to the EQC.
Megan, EQC trainer, read a letter from the CEO of the United States Equestrian Federation which spoke in support of enhancing the EQC at the fairgrounds.
Chelsea Marquetti shared her positive experience with equine therapies.
Pam Davis spoke in support of continued and enhanced equestrian use on the fairgrounds.
Lisa Sabo spoke in support of three member committees. She criticized the Master Site Plan consultant’s work with regard to the EQC. She spoke in support of an EQC study session.
Meeting broke for a recess at 11:03 a.m. and resumed at 11:12 a.m.
Chair Bagneris suggested tabling the agenda item regarding the Strategic Business Plan.
Kelly Rutter expressed her frustration with the public meeting process. She shared her positive experiences working with horses. She asked that Director Ruiz be recused because of his position with Labor Union 652 and asked for more transparency.
Carolyn Beaver shared information collected from a survey she conducted at the EQC. She criticized the proposed order of magnitude cost estimate of replacing the EQC.
Leanne Kasulas spoke in opposition of the Draft MSP Concept with regard to the EQC. She criticized the proposed order of magnitude cost estimate of replacing the EQC.
Colleen shared her and her daughter’s positive personal experience using the EQC. She spoke in support of refurbishing and enhancing the EQC.
Susan Escobar spoke in support of an EQC study session.
Anna Vrska spoke in support of enhancing the EQC. She stated she would like to see deliverables from Johnson Consulting.
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Beth Refakes spoke in support of restoring the EQC to its original size.
Maggie McKittrick spoke in support of the EQC.
Dave Seroski, Equestrian Center Trails, spoke in support of expanding the EQC.
Marlene Tomlinson suggested automated parking structure to alleviate space and parking issues.
Theresa Sears spoke in support of an EQC study session.
Molly Brock spoke in support of more equine therapies and community programs at the EQC.
Addison spoke of the importance of the EQC in her life and the opportunity for others.
Chair Bagneris presented staff report.
Director Aitken summarized the Equestrian Center Ad Hoc Committee report. She stated the committee gathered information regarding: trainers and business activity, student types and programming, types of boarders, community giveback programs, children’s camps and equine therapies. She discussed the fairgrounds being a large animal evacuation site. Director Aitken criticized the cost estimate of the order of magnitude for the EQC and offered other solutions. She stated the committee is committed to a study session for the EQC and learning from this process.
Theresa Sears reiterated her support of a study session for the EQC.
Director Tkaczyk commented on a visit to the Chino Hills Equestrian Center.
Chair Bagneris stressed her wish for utilization and integration of the EQC into the fair with more public access and community giveback programs. She stated, after hearing of code violations, she had asked that the Fire Marshal conduct a thorough inspection of the EQC.
Board discussion ensued regarding events around the Fire Marshal’s inspection of the EQC.
Chair Bagneris stated her position that the safety issues need to be addressed and fixed with regard to the EQC.
Director Berardino suggested adding a third person to the Equestrian Center Ad Hoc Committee so the meetings are public.
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Board discussion ensued regarding the events that took place in compliance with the Fire Marshal decree of code violations with regard to the housing of the EQC caretakers.
Director La Belle motioned to make clear direction from the Board that the Equestrian Center facility will remain on grounds with future discussion on whether it is expanded, relocated or modified. He also motioned a three person Equestrian Center Ad Hoc Committee with a study session with EQC users and bring back a formal recommendation to the full Board at future date.
Chair Bagneris added goals for the committee to include the following: conduct additional public meetings with EQC tenants to understand business model types and current community giveback and non-profit programs; engage EQC tenants in brainstorming ways which equine activities can be integrated into the annual OC Fair and Imaginology to support the OCFEC's community and educational initiatives; research other equine facilities that provide community giveback and therapy programing; bring back recommendations to develop community giveback and therapy programing into the operations of the EQC; research options to acquire additional property if viable; engage CFFA to conduct a thorough review of the EQC and assess whether it be refurbished or what needs replaced.
Board discussion ensued regarding addressing and fixing any safety issues with regard to the EQC outlined in the Fire Marshal report.
ACTION: Director La Belle motioned and Director Aitken seconded to create a three person Equestrian Center Ad Hoc Committee to conduct a study session with Equestrian Center users and the committee to report back to the full Board of Directors their recommendations for the future of the Equestrian Center facility. MOTION CARRIED. AYES: Chair Bagneris, Director Berardino, Director Mouet, Director Aitken, Director Tkaczyk, Director La Belle and Director Cervantes. NAYES: None.
C. Crossroads of the West Gun Show Information Item
Chair Bagneris shared her experience touring the prior Crossroads of the West Gun Show and shared how much she learned onsite. She invited the Board to also tour the upcoming gun show to gather facts for when the Board has a policy discussion on gun shows. She directed the Board to contact Executive Assistant, Summer Angus to schedule a tour.
Chair Bagneris presented staff the staff report.
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Director Aitken asked to agendize a Board policy discussion regarding hosting gun shows for the June meeting.
Audrey Wooly spoke in support of continued gun shows at OCFEC. She encouraged the Board members to attend the show and see what it is about.
Michelle Watson, Orange County firearms dealer and Crossroads of the West Gun Show vendor, spoke about compliance and the strict regulations, procedures and requirements for purchasing a gun at the gun show. She spoke in support of continued gun shows at OCFEC.
Mr. Escovido spoke in support of Crossroads of the West Gun Shows and continued gun show at OCFEC.
Bob Templeton, introduced his daughter Tracy Olcott, operating manager of Crossroads of the West Gun Shows since his retirement. He asserted that Crossroads of the West Gun Shows comply with all California laws and regulations. He invited the Board members to take a tour of the upcoming show.
Dean Longo spoke of the positive economic impact the gun shows have the on the local community. He spoke in support of continued gun shows at OCFEC.
Rick Salazar spoke in support of the Crossroads of the West Gun Shows and continued gun shows at OCFEC.
Steven Befeng, IJK Optics, spoke in support of gun shows and the economic impact on the local economy. He asked the Board to keep allowing gun shows at OCFEC.
Tracy Olcott, Crossroads of the West Gun Show producer, asserted that the Board can confirm her certificate of eligibility with the California Department of Justice, Bureau of firearms as the event producer. She shared her background with her family’s business producing the gun shows and her taking over management after her father retired. She urged the Board members to come tour the upcoming show.
Kristi McNabb, Hunting Beach small business owner and gun show vendor, shared her business employs veterans. She spoke in support of continued gun shows at OCFEC.
Matthew Jenkins, OC resident and veteran, asked Board to continue their support of Crossroads of the West Gun Shows.
Jeff Yaw, OC resident, spoke in support of continued gun shows at
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OCFEC.
Carl Zeek, OC resident, spoke in support of continued gun shows at OCFEC.
Beth Refakis spoke in support of the gun show. She shared she is a supporter of the 2nd amendment. She encouraged the Board members to tour the upcoming gun show and criticized tabling the Crossroads rental agreements future shows.
Heather Allen, California Rifle and Pistol Association, spoke about the safety opportunities gun shows provide.
Rodney Faust spoke of his positive life experience with firearms and spoke in support of continued gun shows at OCFEC.
Amanda Gardener, owner of Real World Shooting, spoke in support of Crossroads of the West Gun Shows.
Steve Pewerk recommended the Board members tour the gun show to educate themselves on the event.
Diane spoke in support of continued gun shows at OCFEC.
Mr. Solis, spoke in support of gun shows as they provide training and face to face transactions.
Michele Wafer, Board member of the Orange County Gun Owners, spoke in support of the 2nd Amendment and spoke in opposition of the political efforts to eliminate firearm ownership in California.
Gibran Stout spoke in support of continued gun shows at OCFEC.
Board discussion ensued regarding requested information around the questioned licensure of the gun show promoter be brought back to the June Board meeting.
A. Committee / Ad Hoc Committee / Liaison Reports Information Item
To assure compliance with the Bagley-Keene Act, Committee reports are only for the purpose of the Committee chair, Ad Hoc Committee members or Liaison to provide a verbal update. Should the Board want to discuss any Committee work item not already on the agenda; those would need to be agendized for a future Board meeting.
i. Heroes Hall Veterans Foundation Board (Director Berardino, Chair; Director La Belle)
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ii. Financial Monitoring Committee (Director Pham, Committee Chair; Director Mouet) iii. Legislative Monitoring Committee (Director Berardino, Committee Chair; Director Aitken) iv. Master Site Plan Ad Hoc Committee (Director La Belle, Committee Chair; Vice Chair Ruiz) v. Tenant Liaison Ad Hoc Committee (Director Tkaczyk, Committee Chair; Director Berardino) vi. Equestrian Center Ad Hoc Committee (Director Aitken, Committee Chair; Director Tkaczyk) vii. Pacific Amphitheatre Operation Evaluation & Review Ad Hoc Committee (Director Berardino, Committee Chair; Director Tkaczyk)
Director Mouet left the meeting.
Director Berardino, on behalf of the Heroes Hall Veterans Foundation Board, reported on the new Bravemind exhibit moving into Heroes Hall.
D. Annual Review of OC Fair Ticket Allocation to Heroes Hall Veterans Foundation Board per Memorandum of Understanding Action Item
ACTION: Director Berardino motioned and Chair Bagneris seconded to review and approve the allocation of 50 adult general admission tickets for $1.00 each and a F Lot parking hang tag for each active member of the Heroes Hall Veterans Foundation in accordance to the MOU. MOTION CARRIED. AYES: Chair Bagneris, Director Berardino, Director Aitken, Director Tkaczyk, Director La Belle and Director Cervantes. NAYES: None.
The meeting broke for a recess at 1:55 p.m. and resumed at 2:07 p.m.
Adam Carleton, on behalf of the Financial Monitoring Committee, reported the committee met and reviewed AB 2490 that he will present during the upcoming agenda item.
Vincent Polmeire spoke about safety issues and financial risk.
Reggie Mundekis shared her concerns regarding the RFP for armed security and unarmed security services being awarded to the lowest bidder. She suggested that OCFEC publish public safety statistics.
Reggie Mundekis spoke in opposition of AB 2396. She gave a summary of the function of AB 1499, the reporting of sales on fairgrounds. She requested to agendize a discussion on current procedures for checking sales tax and business licenses compliance and the procedures once AB 1499 goes into effect.
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Director, Berardino, on behalf of the Legislative Monitoring Task Force, reported no progress on the 50/50 raffle legislation and currently the committee is still in a watch position for AB 2396.
Vincent Pollmiere criticized the Master Site Plan (MSP) process. He suggested crowd sourcing for more public ideas for property use.
Gibran Stout criticized the Draft Master Site Plan Concept. She suggested a comprehensive storage plan be part of the MSP.
Reggie Mundekis criticized the Draft MSP Concept and the consultants. She spoke in opposition of debt to financing.
Director La Belle, on behalf of the Master Site Plan Ad Hoc Committee, summarized the MSP process to date. He shared his recommendations to the Board for next steps to further development of the MSP to include: gathering additional public comment and to take the next four months to further analyze the information presented by the consultants. He suggested, for the June meeting, to agendize a RFP for a financial consultant and a RFP for a project management services. He suggested having more public MSP workshops in October and November.
Board and counsel discussion ensued regarding the Board governance process, placing items on the agenda and Bagley-Keene.
Director Berardino, on behalf of the Pacific Amphitheatre Operation Evaluation & Review Ad Hoc Committee, stated the committee is working on a security plan. Director Tkaczyk stated he is looking forward to the new security plan and implementation.
Chair Bagneris announced that she and Vice Chair Ruiz will lead a new Board Policy Review Ad Hoc committee.
G. Independent Performance Audit Information Item
Director Berardino delivered his proposal for engaging an independent performance auditor. He outlined the purpose for this auditor as: collaboration and good faith from all parties, understand limits and lines of authority and an attitude of respect and appreciation. He encouraged people to read his proposal.
Lisa Sabo spoke in support of engaging an independent performance auditor.
Reggie Mundekis spoke in support of engaging an independent
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performance auditor.
Gibran Stout criticized staff’s fulfillment of her public records requests. She alleged errors in Draft MSP Concept workshop materials. She spoke in support of an independent performance audit.
Rose Tingle spoke in support of engaging an independent performance auditor.
Theresa Sears spoke in support of engaging an independent performance auditor. She suggested public comment come after each agenda item presentation.
Caplan clarified that California Department of Food and Agriculture (CDFA) provides policy oversight to all District Agriculture Associations (DAA) and clarified Cal HR is responsible for all issues related to employees of the DAAs.
Board discussion ensued regarding seeking approval from CDFA and Cal HR for the performance auditor.
B. Adoption of California State Assembly Bill AB 2490 / Contracting Policies and Procedures Action Item
Adam Carleton, VP Finance presented the staff report.
Reggie Mundekis stated action was not required, that AB 2490 was already in effect.
Kramer clarified this agenda item was required by the CDFA auditors to, memorialized Assembly Bill 2490 into Board policy.
ACTION: Director Berardino motioned and Director Aitken seconded to review and approve the adopting AB 2490 in to Board policy. MOTION CARRIED. AYES: Chair Bagneris, Director Berardino, Director Aitken, Director Tkaczyk, Director La Belle and Director Cervantes. NAYES: None.
E. Art Astor Collection Discussion Information Item
Director La Belle commented on a meeting with the new owner of the Art Astor collection he had with OCFEC staff. Director La Belle requested all items placed on the agenda be action items.
Michele Richards commented on the meeting as well. She noted several items of the collection that could be used during Imaginology
OC FAIR & EVENT CENTER, 32ND DAA MINUTES OF THE BOARD OF DIRECTORS MEETING May 24, 2018, PAGE 15 OF 15
and the annual OC Fair as exhibits in 2019. She commented on a conversation she had with the new owner of the collection; that he does not currently have any mechanism for loaning any of the collection out but they will continue the conversation and look to opportunities in the future.
H. Five-Year Strategic Business Plan Workshop Action Item
During the committee reports the Board Chair suggested to table the Five-Year Strategic Business Plan Workshop to a future meeting.
ACTION: Director Cervantes motioned and Director Berardino to table the Five-Year Strategic Business Plan to a future meeting. MOTION CARRIED. AYES: Chair Bagneris, Director Berardino, Director Aitken, Director Tkaczyk, Director La Belle and Director Cervantes. NAYES: None.
10. CLOSED SESSION
No closed Session
11. BOARD OF DIRECTORS MATTERS OF INFORMATION
Chair Bagneris thanked everyone for their patience during the meeting and commented on the important items discussed. She shared her excitement for the Fair presentation to come at the June meeting.
Director Berardino asked that a pilot program for evening meeting be agendized as an action item at the next meeting. He suggested all agenda items be action items.
Director Aitken stated she thought the meeting was very productive.
Chair Bagneris thanked everyone who stayed during the meeting.
12. NEXT BOARD MEETING: MAY 24, 2018
13. ADJOURNMENT
Meeting adjourned at 3:59 p.m.
______Barbara Bagneris, Chair Kathy Kramer, Chief Executive Officer
OC FAIR & EVENT CENTER STANDARD AGREEMENTS FOR BOARD APPROVAL JUNE 2018 RECEIPT NOT TO EXCEED CONTRACT # CONTRACTOR DESCRIPTION EFFORT TYPE TERM AMOUNT EXPENSE SA-067-18AS Nerveless Nocks, Inc. "Daredevils & Wheels" show in the Action Sports Arena Fair Time 07/16/18 - 07/23/18 $41,400.00
SA-102-18GE Brew Ha Ha Productions, LLC Co-produce "OC Brew Hee Haw" Fair Time 07/09/18 - 07/16/18 $90,000.00
SA-109-18SP BioNutritional Research Group Sponsorship Fair Time 04/13/18-04/15/18 $2,500.00 Select Comfort Corporation DBA Sleep SA-110-18SP Sponsorship Fair Time 04/01/18-08/14/18$95,000.00 Number SA-119-18FT RLM Provisions Master of ceremony services Fair Time 07/14/18-08/12/18 $1,600.00
SA-120-18FT Yasmine Mason Fermented Food exhibits Fair Time 07/10/18-08/15/18 $0.00
SA-121-18fT Stephanie Treand Pastry Exhibits Fair Time 07/09/18-08/15/18 $0.00
SA-122-18FT Mason Partak Kids chef cooking Fair Time 07/12/18-07/21/18 $300.00
SA-123-18FT Peter Harwick Master of ceremony services Fair Time 07/13/18-08/12/18 $2,080.00
SA-143-18GE IMG Artists, LLC f/s/o The Peking Acrobats "The Peking Acrobats" performing on Heritage Stage Fair Time 07/13/18 - 08/12/18 $79,500.00 Nardly Skeegog Productions, LTD. f/s/o Al SA-146-18PA Al Stewart performing in Pacific Amphitheatre Fair Time 07/25/18 $7,500.00 Stewart SA-151-18PA RJ Touring, Inc. f/s/o Runaway June "Runaway June" performing in Pacific Amphitheatre Fair Time 08/01/18 $15,000.00 DEVGEL Productions LLC f/s/o ASIA "ASIA featuring John Payne" performing in Pacific SA-152-18PA Fair Time 08/08/18 $17,500.00 featuring John Payne Amphitheatre SA-153-18PA G-Flex, Inc. f/s/o Lynch Mob "Lynch Mob" performing in Pacific Amphitheatre Fair Time 07/13/18 $5,000.00
SA-154-18GE California Rabbit and Cavy Shows Inc. Ribbit Show Fair Time 8/5/18-8/5/18 $0.00
SA-155-18FT Efrain Valenzuela Photography Photography Services for JLA and Market Champions Fair Time 7/22/17-8/6/18 $1,900.00
SA-156-18FT Golden West Game Breeders Educational Game Bird Exhibits Fair Time 7/24/17-8/13/18 $1,100.00
SA-157-18PA Union Station Land, Inc. f/s/o Alison Krauss Alison Krauss performing in Pacific Amphitheatre Fair Time 08/09/18 $105,000.00 Valentine Road Corporation f/s/o Willie SA-158-18PA Willie Nelson performing in Pacific Amphitheatre Fair Time 08/09/18 $105,000.00 Nelson M&M Group Entertainment f/s/o Kabah / "Kabah," "JNS" and "Maria Jose" performing in Pacific SA-159-18PA Fair Time 08/05/18 $80,000.00 JNS / Maria Jose Amphitheatre SA-166-18PA Play Productions, Inc. f/s/o Hunter Hayes Hunter Hayes performing in Pacific Amphitheatre Fair Time 08/01/18 $125,000.00
SA-167-18FT Oasis Camel Diary LLC Wild West Turkey Stampede Fair Time 8/7/18-8/13/18 $6,000.00
SA-168-18FT Saddleback Veterinary Services Inc. Veterinary Services Fair Time 7/10/18-8/12/18 $2,500.00
Page 1 of 5 OC FAIR & EVENT CENTER STANDARD AGREEMENTS FOR BOARD APPROVAL JUNE 2018 RECEIPT NOT TO EXCEED CONTRACT # CONTRACTOR DESCRIPTION EFFORT TYPE TERM AMOUNT EXPENSE SA-169-18FT Costa Mesa Police Coordinate traffic management services fair time Fair Time 6/1/18-9/30/18 $403,125.00 SA-170-18YR Costa Mesa Police Coordinate traffic management services year round events Year Round 6/1/18-5/31/18 $75,250.00
SA-171-18PA Big Ship Music, Inc. f/s/o Freddie McGregor Freddie McGregor performing in Pacific Amphitheatre Fair Time 08/03/18 $20,000.00
SA-172-18PA JahWorks Foundation f/s/o Zion I "Zion I" performing in Pacific Amphitheatre Fair Time 08/10/18 - 08/11/18 $3,000.00
SA-173-18PA Roaring Lion Tours f/s/o Stephen Marley Stephen Marley performing in Pacific Amphitheatre Fair Time 08/10/18 - 08/11/18 $25,000.00 "Cinderella's Tom Keifer" performing in Pacific SA-174-18PA SRPFU, LLC f/s/o Cinderella's Tom Keifer Fair Time 07/13/18 $27,500.00 Amphitheatre SA-175-18PA City to City Productions, Inc. f/s/o RATT "RATT" performing in Pacific Amphitheatre Fair Time 07/13/18 $55,000.00
SA-176-18FT Theresa Vargas Educational Chicken exhibit Fair Time 7/31/18-8/13/18 $1,200.00 Flower Power Concerts, Inc. f/s/o Happy SA-177-18PA "Happy Together Tour" performing at Pacific Amphitheatre Fair Time 07/15/18 $65,000.00 Together Tour N.J., Inc. f/s/o Frankie Valli & The Four "Frankie Valli & The Four Seasons" performing in Pacific SA-178-18PA Fair Time 07/12/18 $125,000.00 Seasons Amphitheatre SA-179-18FT The Friesian Horse Club of Southern CA Educational fiesian horse exhibits Fair Time 8/7/18-8/13/18 $500.00
SA-180-18GE Southern CA Pygmy Goat Association Double pygmy goat show Fair Time 8/5/18-8/5/18 $0.00
SA-181-18FT Kruse Feed and Supply Lovestock show supplies chicken display Fair Time 7/12/18-8/13/18 $0.00
SA-182-18FT Bill Phelps Auctioneer Services for Junior Livestock Aution Fair Time 7/21/18-7/21/18 $1,600.00
SA-183-18FT Oasis Camel Diary LLC Educational camel dairy exhibits Fair Time 7/31/18-8/13/18 $10,000.00
SA-184-18FT Great American Entertainment Company Petting Zoo Fair Time 7/10/18-8/13/18 $23,000.00
SA-185-18FT Orange Agriculture Boosters Livestock animal educational exhibit Fair Time 8/7/18-8/13/18 $3,500.00
SA-186-18FT Allen Mesick Educational fiber exhibit Fair Time 8/7/18-8/13/18 $2,500.00 SA-187-18FT Shelmarie Main Educational Chicken exhibit Fair Time 7/31/18-8/6/18 $300.00
SA-188-18FT Rose Marie Garner Poultry Health Inspection Fair Time 7/13/18-8/4/18 $1,100.00
SA-189-18FT William Kellogg Consulting services livestock auction Fair Time 7/15/18-7/21/18 $2,200.00
SA-190-18CF American Gardener Gardening Exhibit Fair Time 7/9/18-8/17/18 $0.00
SA-191-18CF CA Rare Fruit Grower Educational rare fruit Fair Time 7/9/18-8/17/18 $630.00
Page 2 of 5 OC FAIR & EVENT CENTER STANDARD AGREEMENTS FOR BOARD APPROVAL JUNE 2018 RECEIPT NOT TO EXCEED CONTRACT # CONTRACTOR DESCRIPTION EFFORT TYPE TERM AMOUNT EXPENSE SA-192-18CF Enrecos Vemicomposting exhibit Fair Time 7/9/18-8/17/18 $0.00
SA-193-18CF Great American Entertainment Company Kids can cook Fair Time 7/10/18-8/13/18 $23,000.00
SA-194-18CF Heifer International Heifer project exhibit Fair Time 7/13/18-7/22/18 $0.00
SA-195-18CF Mr Fertilizer Educational gardening exhibit Fair Time 7/13/18-7/15/18 $0.00
SA-196-18CF OC Beekeeper Bee keeping display Fair Time 7/9/18-8/17/18 $0.00
SA-197-18CF Scott Brother Dairy Dairy cows, calves Fair Time 7/9/18-8/13/18 $0.00
SA-198-18CF South Coast Weaver & Spinners Weaving and spinning Fair Time 7/27/18-7/29/18 $0.00
SA-199-18CF Steve Miller Milking Fair Time 7/9/18-8/17/18 $2,300.00 Psychedelic Furs Tour, Inc. f/s/o The SA-200-18PA "The Psychedelic Furs" performing in Pacific Amphitheatre Fair Time 07/19/18 $55,000.00 Psychedelic Furs SA-201-18SP Raising Cane's Restaurants, LLC Sponsorship Fair Time 06/04/18-08/20/18 $60,000.00 CPD Enterprises, Inc. f/s/o Cherry Poppin' "Cherry Poppin' Daddies" performing in Pacific SA-202-18PA Fair Time 08/16/18 $10,495.00 Daddies Amphitheatre SA-203-18PA Pacific Symphony "Pacific Symphony" performing in Pacific Amphitheatre Fair Time 07/12/18 $64,000.00
SA-204-18SP Quiet Cool Sponsorship Fair Time 6/15/18-8/14/18 $40,000.00 "Peterson Farm Brothers" presenting in Millennium Barn SA-205-18GE Peterson Farm Brothers LLC Fair Time 07/21/18 - 07/22/18 $17,970.60 and the Livestock Show Ring SA-206-18PA Nyahbinghi Voyage, Inc. f/s/o Steel Pulse "Steel Pulse" performing in Pacific Amphitheatre Fair Time 08/24/18 $62,500.00 All Ways Gone Touring Inc. f/s/o Earth, SA-207-18PA "Earth, Wind & Fire" performing in Pacific Amphitheatre Fair Time 07/27/18 $300,000.00 Wind & Fire SA-208-18PA Coffey Global LLC f/s/o Coffey Anderson Coffey Anderson performing in Pacific Amphitheatre Fair Time 08/01/18 $2,000.00
SA-209-18FT On hold
SA-210-18BB EmpowerLogic Studio f/s/o Ray Goren Ray Goren performing on the Baja Blues stage Fair Time 08/11/18 - 08/12/18 $600.00
SA-211-18SP Orange County Board of Supervisor Sponsorship Fair Time 06/28/18-12/31/18 $25,000.00
SA-214-18PA Dolshor Productions, Inc. f/s/o Martin Short Martin Short performing in Pacific Amphitheatre Fair Time 07/20/18 $140,500.00 Steep Canyon Rangers, LLC f/s/o Steep "Steep Canyon Rangers" performing in Pacific SA-215-18PA Fair Time 07/20/18 $15,000.00 Canyon Rangers Amphitheatre Thievery Tours, LLC f/s/o Thievery SA-216-18PA "Thievery Corporation" performing in Pacific Amphitheatre Fair Time 08/24/18 $80,000.00 Corporation
Page 3 of 5 OC FAIR & EVENT CENTER STANDARD AGREEMENTS FOR BOARD APPROVAL JUNE 2018 RECEIPT NOT TO EXCEED CONTRACT # CONTRACTOR DESCRIPTION EFFORT TYPE TERM AMOUNT EXPENSE "Supertramp's Roger Hodgson" performing in Pacific SA-217-18PA CRPH, Inc. f/s/o Roger Hodgson Fair Time 07/25/18 $85,000.00 Amphitheatre SA-218-18PA Unkommon, Inc. f/s/o Phillip Phillips Phillip Phillips performing in Pacific Amphitheatre Fair Time 08/25/18 $62,500.00
SA-219-18PA TOTO Live, Inc. f/s/o TOTO "TOTO" performing in Pacific Amphitheatre Fair Time 08/08/18 $100,000.00 Common Kings Touring, Inc. f/s/o Common SA-220-18PA "Common Kings" performing in Pacific Amphitheatre Fair Time 08/10/18 - 08/11/18 $8,000.00 Kings SA-221-18PA Rebelution LLC f/s/o Rebelution "Rebelution" performing in Pacific Amphitheatre Fair Time 08/10/18 - 08/11/18 $250,000.00
SA-223-18PA Blast Off, Inc. f/s/o Stray Cats "Stray Cats" performing in Pacific Amphitheatre Fair Time 08/16/18 $225,000.00
SA-224-18YR Thermal Concepts, Inc. HVAC Maintenance Year Round 06/23/18-6/23/19 $27,944.00 Liamjoshua Corporation f/s/o Rick Rick Springfield, Tommy Tutone and Greg Kihn performing SA-225-18PA Fair Time 08/02/18 $83,500.00 Springfield in Pacific Amphitheatre SA-226-18SP Keurig Dr. Pepper Sponsorship Fair Time 06/15/18-08/12/18 $42,000.00
SA-227-18SP Albertsons LLC Sponsorship Fair Time 06/18/18-08/12/18 $40,000.00
SSA-234-18SP T Mobile Sponsorship Fair Time 08/13/18-08/12/18 $53,625.00 SA-235-18SP Orange County Register Sponsorship Fair Time 06/18/18-08/14/18 $53,000.00 SA-236-18SP Experian Sponsorship Fair Time 06/18/18-08/14/18 $40,000.00 SA-237-18YR Citiguard Armed/Unarmed Security Fair Time 07/01/18-06/30/19 $69,280.00 Bar None Group Inc DBA: Pacific Coast SA-238-18YR Ground Sound Audio Services Fair Time 07/01/18-06/30/19 $99,568.13 Entertainment
Amendments CHANGE IN CHANGE IN NOT CONTRACT # CONTRACTOR DESCRIPTION EFFORT TYPE TERM RECEIPT TO EXCEED
To amend the original contract to provide a funding SA-024-18PA #1 Beckley & Bunnell, LLC f/s/o America increase of THREE HUNDRED DOLLARS ($300.00) for a Fair Time 07/28/18 $300.00 transportation buyout for the performance on July 28, 2018.
SA-239-17BP #2 KELLY ASSOCIATES MANAGEMENT GROUP LLC Five year strategic business plan Year round 09/01/17-12/31/18 $0.00
Page 4 of 5 OC FAIR & EVENT CENTER STANDARD AGREEMENTS FOR BOARD APPROVAL JUNE 2018 RECEIPT NOT TO EXCEED CONTRACT # CONTRACTOR DESCRIPTION EFFORT TYPE TERM AMOUNT EXPENSE Interagency Agreements CHANGE IN CHANGE IN NOT CONTRACT # CONTRACTOR DESCRIPTION EFFORT TYPE TERM RECEIPT TO EXCEED
Letters of Understanding RECEIPT NOT TO EXCEED LOU # DEMONSTRATOR DESCRIPTION EFFORT TYPE TERM AMOUNT EXPENSE
Page 5 of 5 OC FAIR & EVENT CENTER RENTAL AGREEMENTS FOR BOARD APPROVAL JUNE 2018 CONTRACT # CONTRACTOR EVENT DESCRIPTION FACILITIES CONTRACT DATES CONTRACT AMOUNT
Costa Mesa, Huntington Beach, R-024-18 B & L Productions, Inc. Crossroads of the West Gun Show Consumer Show Los Alamitos, Anaheim, Santa Ana 08/16/18-08/20/18 $90,433.50 Pavilion, OC Promenade, Main Mall
Costa Mesa, Huntington Beach, R-025-18 B & L Productions, Inc. Crossroads of the West Gun Show Consumer Show Los Alamitos, Anaheim, Santa Ana 10/04/18-10/08/18 $92,983.50 Pavilion, OC Promenade, Main Mall
Costa Mesa, Huntington Beach, R-026-18 B & L Productions, Inc. Crossroads of the West Gun Show Consumer Show Los Alamitos, Anaheim, Santa Ana 11/20/18-11/26/18 $94,727.00 Pavilion, OC Promenade, Main Mall
Costa Mesa Building, Santa Ana R-040-18 Gem Faire, Inc. Gem Faire Consumer Show 11/28/18-12/03/18 $47,756.50 Pavilion, 1/4 Main Mall OC Promenade, 1/2 Parking Lot G, R-066-18 Incuplace LLC OC Night Market (Asian Food Festival) Food Festival 05/16/18-05/21/18 $116,294.28 Parking Lot I OC Promenade, 1/2 Parking Lot G, R-067-18 Incuplace LLC OC Night Market (Asian Food Festival) Food Festival 06/13/18-06/18/18 $116,294.28 Parking Lot I OC Promenade, 1/2 Parking Lot G, R-068-18 Incuplace LLC OC Night Market (Asian Food Festival) Food Festival 08/22/18-08/27/18 $116,294.28 Parking Lot I Country Meadows, Huntington R-090-18 Capistrano Connections Academy Capistrano Connections Picnic Picnic 05/30/18 $12,779.00 Beach Building R-093-18 Pelican Realty Management PRM Employee Picnic Company Picnic Club OC Plaza Pacifica West 07/21/18-07/21/18 $2,977.00
R-101-18 Carnival Midway Attractions Carnival Midway Attractions Camping Camping Campground 05/14/18-05/21/18 $1,916.00
R-105-18 Kastl Amusements Kastl Amusements Camping Camping Campground 05/15/18-05/22/18 $2,534.00 Plaza Pacifica, Plaza Pacifica R-106-18 Los Amigos Reunion Los Amigos Reunion Reunion 08/25/18-08/26/18 $11,159.00 Lobby Shoreline Dog Fanciers Association - The Costa Mesa Building, Huntington R-108-18 Shoreline Dog Fanciers Association Dog Show 12/07/18-12/10/18 $42,766.00 Holiday Classic Dog Show Beach Building, Santa Ana Pavilion
R-118-18 Cars-Net, Inc. Credit Union Car Sale Car Sale Parking Lot C 06/08/18-06/11/18 $12,788.50
R-119-18 Herpetorama, Inc. Repticon Consumer Show Huntington Beach Building 10/12/18-10/15/18 $18,317.50
R-120-18 Blue C Advertising Blue C Advertising Photo Shoot Photo Shoot Plaza Pacifica 05/10/18-05/10/18 $2,829.00
R-121-18 Katie Shell & Patrick Johnson Shell & Johnson Wedding wedding Heroes Hall Courtyard 05/26/18 $244.00
R-123-18 Vanguard University Parking Lot Agreement Parking Lot Ageement Lot A, Lot B 06/15/18-05/03/19 In Kind Trade
R-134-18 Sound Media Fusion, LLC Speaker Sound Testing Sound Testing Pacific Amphitheatre 08/11/18-08/18/18 $10,332.00 Lisa's Gourment Coffee - Parking Space January - December R-136-18 Lisa's Gourmet Coffee Parking Space Rental Parking Lot G 01/01/18-12/31/18 Rental $8 per space per day Semler Gourment Meats, Inc. - Parking January - December R-137-18 Semler Gourmet Meats, Inc. Parking Space Rental Parking Lot G 01/01/18-12/31/18 Space Rental $8 per space per day
Page 1 of 1 OC FAIR & EVENT CENTER ACTIVE JOINT POWERS AUTHORITY AGREEMENTS As of May 31, 2018 APPROVED JOINT POWERS AUTHORITY PROJECT # PROJECT DATE PROJECT DESCRIPTION PRIMARY CONTRACTOR PROJECT TOTAL
Continuing California Fair Financing Authority 03213031/B, Const 08/15/13 Pac Amp Berm Renovation - Phase II CFFA $12,806,857.70 California Fair Financing Authority 03216012 02/24/16 Hero's Hall Renovation Project CFFA $3,850,738.72 California Fair Financing Authority 03217408 11/10/17 Los Alamitos Bldg Roof Repair CFFA $50,227.50 California Fair Financing Authority 03217027 11/17/17 Pac Amp Fall Protection CFFA $66,155.50 California Fair Financing Authority 03218005 02/06/18 Costa Mesa & Huntington Beach Bldgs HVAC - Project Bidding CFFA $8,287.00 California Fair Financing Authority 03218005 03/26/18 Costa Mesa & Huntington Beach Bldgs HVAC Project CFFA $99,732.50
New
Revision/Amendment OC FAIR & EVENT CENTER COMMERCIAL RENTAL AGREEMENTS FOR BOARD APPROVAL JUNE 2017
CONTRACT # CONTRACTOR DESCRIPTION LOCATION TERM SPACE SIZE AMOUNT
Women's Resort Apparel:Bikini wraps, cover-ups, sarongs, DND Trading Co., Inc. dba Santiki Trading dresses and tops; Men's Resort Apparel: aloha shirts & T- 7/01/2018- 18065 Crafter's Village 10' x 15' $2,875 Co. shirts. Demonstrations will be conducted a minimum of 8/14/2018 three hours daily. “Best Hummingbird Feeder Ever” aka L’il Sweety & Hum Festival of 7/01/2018- 18152 KSCanuck LLC 10' x 10' $3,875.00 Sweet Hum: Oriole Feeder Products 8/14/2018 CNC Plasma Cutting Services: Metal Wall Art, Wood Cutting Services, Wood Wall Art, Wood Engraving Festival of 7/01/2018- 18213 ZUG Monster, LLC 20' x 10' $7,750.00 Services, Laser Cutting Services, Laser Cut Wall Clocks, Products 8/14/2018 Customized Stretched Canvases. Philippine Bamboo Gazebos, Tiki Wood Benches, Bamboo 7/01/2018- 18214 Tropical Garden Furniture, Inc. Country Lane 12' x 20' $5,295.00 Tiki Bars, Tiki Stools, Wood Masks. 8/14/2018 Baby Accessories: 3 Hour Stroller Bag, Bibs – Apron and Cotton, Burp Cloths, Car Seat Tents, High Chair Covers, Parade of 7/01/2018- 18234 The Baby Guy 10' x 15' $4,525.00 Holiday Stockings, Hooded Towels, Minky Blankets, Roll Products 8/14/2018 and Go Changing Pads, Stroller Liners.
Page 1 of 1 OC FAIR & EVENT CENTER INDEPENDENT AMUSEMENT RENTAL AGREEMENTS FOR BOARD APPROVAL JUNE 2018
CONTRACT # CONTRACTOR DESCRIPTION LOCATION TERM SPACE SIZE AMOUNT
Tees and Sweats: Toddler, Youth, Adult; 18638 On Trend Apparel, Inc. Collectibles:Shot Glasses, Coffee Mugs, Magnets, Centennial Way 7/1/2018-8/14/2018 25' x 25' $2,500 Hats, Visors, Plush Tees and Sweats: Toddler, Youth, Adult; 18639 On Trend Apparel, Inc. Collectibles:Shot Glasses, Coffee Mugs, Magnets, Main Mall 7/1/2018-8/14/2018 35' x 20' $2,500 Hats, Visors, Plush Tees and Sweats: Toddler, Youth, Adult; 18640 On Trend Apparel, Inc. Collectibles:Shot Glasses, Coffee Mugs, Magnets, Fair Square 7/1/2018-8/14/2018 20' x 30' $2,500 Hats, Visors, Plush Tees and Sweats: Toddler, Youth, Adult; 18641 On Trend Apparel, Inc. Collectibles:Shot Glasses, Coffee Mugs, Magnets, South Lawn 7/1/2018-8/14/2018 20' x 30' $2,500 Hats, Visors, Plush Tees and Sweats: Toddler, Youth, Adult; 18642 On Trend Apparel, Inc. Collectibles:Shot Glasses, Coffee Mugs, Magnets, Main Mall 7/1/2018-8/14/2018 6' x 6' x 7.5' $750 Hats, Visors, Plush; Dog Line; Wind Chimes
18643 Outdoor Exhibits Giant Horse, Giant Steer Livestock Lane 7/1/2018-8/14/2018 30' x 20' & 10' x 20' $19,725
18644 Outdoor Exhibits Giant Alligator Livestock Lane 7/1/2018-8/14/2018 30' x 15' $10,563
18645 Outdoor Exhibits Miniature Horse Livestock Lane 7/1/2018-8/14/2018 10' x 15' $3,750
18646 Tucker's Pony Rides Pony Rides, Pony Photos Livestock Lane 7/1/2018-8/14/2018 35' x 35' $7,300
Page 1 of 1 OC FAIR & EVENT CENTER PLATINUM RENTAL AGREEMENTS FOR BOARD APPROVAL JUNE 2018
CONTRACT # CONTRACTOR DESCRIPTION LOCATION TERM SPACE SIZE AMOUNT Blackbird Hand Pies: Apple, Boysenberry, Cherry, Banana 18739 Blackbird Artisan Pie Festival of Products 7/01/2018-8/14/2018 10’x 10’ $10,000.00 Nutella®. Verizon Wireless Services and Devices: Smartphones, 18740 Wireless Plus, Inc. dba Verizon Wireless Parade of Products 7/01/2018-8/14/2019 10’ x 15’ $15,000.00 Tablets, HUMS, Internet Connected Devices.
Page 1 of 1 OC FAIR & EVENT CENTER JUDGING AGREEMENTS FOR BOARD APPROVAL JUNE 2018 NOT TO EXCEED CONTRACT # CONTRACTOR DESCRIPTION EFFORT TYPE TERM RECEIPT AMOUNT EXPENSE AMOUNT 7/12/18, GF-01-18 Yvonne Andrew Judging Cut Flowers - Rose Division Fair 7/17/18,7/24/18, $300 7/31/18 & 8/7/18 7/12/18, GF-02-18 Brian Danker Judging Youth Fruit & Vegetable Competition Fair 7/17/18,7/24/18, $375 7/31/18 & 8/7/18 7/12/18, GF-03-18 Gail Call Judging Division Arrangements - Masterpieces Fair 7/17/18,7/24/18 & $200 7/31/18 7/12/18, GF-04-18 Miriam Somoano Judging Division Arrangements Fair 7/17/18,7/24/18, $300 7/31/18 & 8/7/18 7/12/18, GF-05-18 Robert Papp Judging Cut Flowers - Dahlias Division Fair 7/17/18,7/24/18, $300 7/31/18 & 8/7/18 7/12/18, GF-06-18 Joe Ott Judging Adult Fruit & Vegetable Competition Fair 7/17/18,7/24/18, $375 7/31/18 & 8/7/18 7/12/18, GF-07-18 Gregory Rager Judging Division Container Plants Fair 7/17/18,7/24/18, $375 7/31/18 & 8/7/18 7/12/18, GF-08-18 Robin Pokorski Judging Cut Flowers Fair 7/17/18,7/24/18, $300 7/31/18 & 8/7/18 Judging Floral Arrangements and Pressed 7/17/18, 7/24/18 & GF-09-18 Gudy Kimmel Fair $170 Botanicals Competition 8/7/18 7/12/18, 7/13/18, Judging Floral Arrangements and Round Robin 7/18/18, 7/25/18, GF-10-18 George Speer Fair $400 Flora Competition 7/31/18, 8/1/18, 8/7/18 &8/8/18 7/12/18, GF-11-18 Lori Pullman Judging Division Container Plants Fair 7/17/18,7/24/18, $375 7/31/18 & 8/7/18 Judging Division Masterpieces Floral GF-12-18 Amy Fox Arrangements and Pressed Botanicals Fair 7/12/18 & 8/7/18 $150 Competition
Page 1 of 4 OC FAIR & EVENT CENTER JUDGING AGREEMENTS FOR BOARD APPROVAL JUNE 2018 NOT TO EXCEED CONTRACT # CONTRACTOR DESCRIPTION EFFORT TYPE TERM RECEIPT AMOUNT EXPENSE AMOUNT Judging Division Masterpieces Floral GF-13-18 Evalynn Alu Arrangements and Pressed Botanicals Fair 7/31/18 & 8/7/18 $100 Competition
GF-14-18 Robin Repp Judging Division Arrangements - Masterpieces Fair 7/17/18 & 7/24/18 $100
HA-001-18 Russel Davis Judging Collections Fair 7/6/2018 $250.00
HA-002-18 Michael Payan Judging Collections Fair 7/6/2018 $250.00
HA-003-18 Elaine Ferrari-Santhon Judging Jewelry Arts Fair 6/28/2018 $200.00
HA-004-18 Lothar Vallot Judging Jewelry Arts Fair 6/28/2018 $200.00
HA-005-18 Ann Turley Judging Home Arts-Quilts Fair 6/26/2018 $100.00
HA-006-18 Kathy Lee-Smith Judging Home Arts-Quilts Fair 6/26/2018 $100.00
HA-007-18 Amy Carlson Judging Home Arts-Youth Crafts Fair 6/26/2018 $100.00
HA-008-18 Felip Hanson Judging Home Arts-Hand Crafts Fair 6/28/2018 $100.00
HA-009-18 Jere Rogal Judging Home Arts-Fiber Fair 6/28/2018 $100.00
HA-010-18 Laurie Stewart Judging Home Arts-Hand Crafts Fair 6/28/2018 $100.00
HA-011-18 Linda Conn Judging Home Arts & Crafts Fair 6/28/2018 $100.00
HA-012-18 Polly Womack Judging Home Arts-Fiber Fair 6/28/2018 $100.00
HA-013-18 Ron Laursen Judging Home Arts-Hand Crafts Fair 6/28/2018 $100.00
HA-014-18 Roseanne Bye Judging Home Arts & Crafts Fair 6/28/2018 $100.00
HA-015-18 Rosie Halverson Judging Home Arts-Fiber Fair 6/28/2018 $100.00
HA-016-18 Sandie Cormaci-Boles Judging Home Arts & Crafts Fair 6/28/2018 $100.00
HA-017-18 Sandra Johnson Judging Home Arts & Crafts Fair 6/28/2018 $100.00
HA-018-18 Tina Davidson Judging Home Arts & Crafts Fair 6/28/2018 $100.00
Page 2 of 4 OC FAIR & EVENT CENTER JUDGING AGREEMENTS FOR BOARD APPROVAL JUNE 2018 NOT TO EXCEED CONTRACT # CONTRACTOR DESCRIPTION EFFORT TYPE TERM RECEIPT AMOUNT EXPENSE AMOUNT HA-019-18 Mary Colmar Judging Home Arts & Crafts Fair 6/28/2018 $100.00 Kim Des Rochers- HA-020-18 Judging Home Arts-Table Setting Fair 7/31/2018 $100.00 Garcia HA-021-18 Diana Perkins Judging Home Arts-Table Setting Fair 7/31/2018 $100.00
HA-022-18 Amanda Bearden Judging Home Arts-Table Setting Fair 7/10/2018 $100.00
HA-023-18 Michele Jackson Judging Home Arts-Table Setting Fair 7/10/2018 $100.00 Judging Market Broilers, Market Turkeys, Avian LS-001-18 Dr. Francine Bradley Fair 7/14/2018 $656.07 Bowl LS-002-18 Allen Barr Judging Market Rabbit Pens Show Fair 7/15/2018 $175.00 Judging Market Goats, Market Sheep and Market LS-003-18 Brandon Callis Fair 7/13-15/2018 $1,961.80 Beef Judging Market Hogs and Market Hog LS-005-18 Brandon Callis Fair 7/18-19/2018 $1,256.27 Showmanship LS-006-18 Judy Price Judging Clean Barn/Market Educational Displays Fair 7/14/2018 $100.00
LS-007-18 Judy Price Judging the Animal Science Mini Posters Fair 7/13/2018 $100.00
LS-008-18 Jodi Cloutier Judging Master Showmanship (Beef) Fair 7/22/2018 $100
LS-009-18 Audrey Woelke Judging Master Showmanship (Goats) Fair 7/22/2018 $100.00
LS-010-18 Michelle Iniguez Judging Master Showmanship (Hogs) Fair 7/22/2018 $100.00
LS-011-18 Megan A. O’Brien Judging Master Showmanship (Lambs) Fair 7/22/2018 $100.00 Judging Lads and Lassies, Belles and Beaus and LS-012-18 Judy Price Fair 7/20/2018 $100.00 Pigs and Plaid LS-013-18 Judy Price Judging Barnyard Fashion Parade Fair 7/25/2018 $100.00
LS-014-18 Christopher De Surra Judging Youth Rabbit Showmanship Fair 8/1/2018 $225.00
LS-015-18 Ron Smelt Judging Youth Rabbit Show Fair 8/2/2018 $175.00
LS-016-18 Ron Smelt Judging Youth and Open Cay Show Fair 8/1/2018 $225.00 Judging Open Rabbit Show and Small Animal LS-017-18 Randy Shumaker Fair 8/4-5/2018 $741.55 Master Showmanship
Page 3 of 4 OC FAIR & EVENT CENTER JUDGING AGREEMENTS FOR BOARD APPROVAL JUNE 2018 NOT TO EXCEED CONTRACT # CONTRACTOR DESCRIPTION EFFORT TYPE TERM RECEIPT AMOUNT EXPENSE AMOUNT LS-018-18 Allen Barr Judging Open Rabbit Show Fair 8/5/2018 $200.00 Judging Open Rabbit Show and Small Animal LS-019-18 Allen Mesick Fair 8/4-5/2018 $300.00 Master Showmanship Judging Open Dairy Goat Shows and Youth Dairy LS-020-18 Dan Laney Fair 7/27-29/2018 $1,567.00 Goat Show LS-021-18 Allen Pettey Judging Breeding Sheep Show Fair 7/26/2018 $631.96
LS-022-18 Sharon Chestnutt Judging Agora Goat Shows Fair 8/2/2018 $1,096.82 Judging Youth Poultry Showmanship, Youth LS-023-18 Conor Keegan Fair 8/3-4/2018 $1,066.27 Poultry Show and Open Poultry LS-026-18 Renee Furst Judging Youth and Open Pygmy Goat Shows Fair 8/3-4/2018 $995.41
LS-027-18 Brittany Cunningham Judging Small Animal Master Showmanship Fair 8/4/2018 $100.00
LS-029-18 Rod Swancoat Judging Small Animal Master Showmanship Fair 8/4/2018 $100.00
LS-032-18 Don Dyer Judging Open Dairy Cattle Show Fair 7/19/2018 $299.26
Page 4 of 4 Summer Angus
From: OCFINFO Sent: Wednesday, May 23, 2018 2:57 PM To: Summer Angus Subject: FW: Attn; board of directors
Follow Up Flag: Follow up Flag Status: Flagged
From: Trudy Sherburne Sent: Wednesday, May 23, 2018 2:32 PM To: OCFINFO Subject: Re: Attn; board of directors
5-23-18
Dear Honorable Board of Directors,
I am writing to you in response to the attempt to close the gun show at the OC fairgrounds. In this increasingly dangerous world, the U.S. Constitution guarantees that our rights to defend ourselves will not be infringed. The Gun-free zones are where the murderers go to kill!
Closing the gun show is not the solution to school shootings and other crimes. Making it so people can’t get guns legally won’t keep criminals from getting them.
Plenty of people use guns for recreation, and guns are very much needed for self-defense. The OC gun show is the second largest income for OC at the fairgrounds. Your website states you support the public interest. Please don’t let a few vocal antagonists take away the rights of the majority.
Thank you for your attention in this matter.
Ch ris, Trudy, Neriel and Shamar Sherburne
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Board of Directors Agenda Report MEETING DATE: JUNE 28, 2018 ITEM NUMBER: 9A
SUBJECT: Committee / Ad Hoc Committee / Liaison Reports
DATE: June 22, 2018
FROM: Barbara Bagneris, Board Chair
PRESENTATION BY: Barbara Bagneris, Board Chair ______
RECOMMENDATION
Information item only.
BACKGROUND
To assure compliance with the Bagley-Keene Act, Committee reports are only for the purpose of the Committee chair, Ad Hoc Committee members or Liaison to provide a verbal update. Should the Board want to discuss any Committee work item not already on the agenda; those would need to be agendized for a future Board meeting.
i. Heroes Hall Veterans Foundation Board (Director Berardino, Chair; Director La Belle) ii. Financial Monitoring Committee (Director Pham, Committee Chair; Director Mouet) iii. Legislative Monitoring Committee (Director Berardino, Committee Chair; Director Aitken) iv. Master Site Plan Ad Hoc Committee (Director La Belle, Committee Chair; Vice Chair Ruiz) v. Tenant Liaison Ad Hoc Committee (Director Tkaczyk, Committee Chair; Director Berardino) vi. Equestrian Center Ad Hoc Committee (Director Aitken, Committee Chair; Director Tkaczyk; Director Cervantes) vii. Pacific Amphitheatre Operation Evaluation & Review Ad Hoc Committee (Director Berardino, Committee Chair; Director Tkaczyk) viii. Board of Directors Governing Policy Manual Review Ad Hoc Committee (Chair Bagneris, Committee Chair; Vice Chair Ruiz)
Board of Directors Agenda Report MEETING DATE: JUNE 28, 2018 ITEM NUMBER: 9B
SUBJECT: Provide Staff Direction for Next Steps in Curing Deficiencies Outlined in the State Fire Marshal Report Specific to the Equestrian Center.
DATE: June 22, 2018
FROM: Kathy Kramer, CEO
PRESENTATION BY: Ken Karns, VP of Operations ______
RECOMMENDATION
Provide staff direction for determining financial responsibility for curing remaining deficiencies specific to the Equestrian Center as outlined in the State Fire Marshal Reports and the California Fairs Services Authority – CFSA 2018 Pre-inspection Report.
BACKGROUND
The Fire Marshal reports dated May 15 and May 31, 2018 listing deficiencies are attached. Staff and Equestrian Center management have begun correcting many of these items. Attached is a “Progress Report” created by staff that tracks all the deficiencies listed in both Fire Marshal reports and CFSA’s Pre-inspection report, and to date, some items are still remaining.
Attachments: Fire Marshal Reports for the Equestrian Center dated May 15 and May 31, 2018 CFSA 2018 Pre-inspection Report pages specific to the Equestrian Center Equestrian Center Contract OCFEC Staff Progress Report
PRE-FAIR INSPECTION REPORT Conducted at: OC Fair and Events Center DATE: March 21-23rd, 2018 INSPECTOR: Tom Amberson, CFSA
Note: CFSA performs safety inspections as a risk control service for its members. This is not a State mandated inspection, and advisory only. The inspection was performed by using visual and hands-on techniques. The items listed in this report represent only the conditions observed at the time of inspection. Failure to identify a defect does not constitute approval.
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g. Equestrian Center – Roadways throughout this portion of the fairgrounds have several areas of deterioration which create trip and fall hazards. It should be noted that these roadways also serve as walking surfaces for both pedestrians and horses:
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29 h. Equestrian Center: Rubber matting used as flooring in the “picnic” area located behind the center office has raised edges on several of the mats:
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18-22 Priority Code 1: Equestrian Center - there is an on-going issue of fall protection as it relates to the “muck pit” dumpster enclosure located in the Equestrian Center. Since my last inspection, it’s clear that attempts have been made to improve the fall protection issue on both the open western side of the pit and on the catwalk, which is used to dump materials into dumpsters. What appears to be an in-house fabricated guard rail has been installed on the open side of the pit. It is unclear if the guardrail is designed and installed to withstand lateral forces that may be exerted upon it. Moreover, rope has been installed in some of the openings of the catwalk guardrail that spans the pit to prevent personnel from falling into the pit. The flooring used on the catwalk should be examined as well to ensure non- slip/trip properties are in place. Current condition/efforts may not provide the necessary protection or comply with mandates relative to Cal/OSHA’s fall protection requirements. With that, CFSA recommends that a licensed engineer examine the configuration and provide the fair with a verification and/or fix that not only complies with provisions in Title 8 C.C.R., but also with applicable provisions within the California Building Code. This, combined with proper training on use and hazards associated with working in and around this structure would ensure that best practices are being applied and the hazard is reduced:
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18-23 Priority Code 2: Equestrian Center - Control valves for fire sprinkler system located on north building exterior should be supervised with chain and lock at all times. The lock should be a “break- away” style lock:
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Equestrian Center Fire Marshal and CFSA progress report Title Complete Date Scheduled completion / Notes Cost No Cost Fire Marshal report
Correction notice received on 5/15/2018 Immediate attention needed 1. Change of use or Occupancy (CFC‐102.3) a. Sleeping quarters yes 5/15 x b. un approved construction yes 5/17 x c. use of stove in building yes 5/16 x
2. Electrical Hazards (CFC 605) a. remove extension cords yes 5/16 x b. remove multi plug adaptors yes 5/16 x c. remove daisy chain power strips yes 5/16 x
3. Fire Hazard (CCOR 1.3.14) a. remove candles yes 5/15 x
4. Exists (CCOR‐1.3.11) a. relocate couch from entrance yes 5/15 x
Correction Notices received on 6/1/2018 Completion expected 7/1/2018 (within 30 days of receipt) # *1. Fire Alarm system (CCR Title 19‐3.24) no To assist the Equestrian Center OCF has had (4) fire alarm companies out to x assess the current condition and provide pricing for a new system. All have expressed different applications. To get a clean understanding of what is needed there needs to be a full system check, plans drawn up, and submitted to the Fire Marshal. ‐ no one would give me an estimate without a more complete scope of work. A letter to DSFM will be written requesting (4) month extension. 2. Documentation of approved Tack rooms (CCR Title 19‐3.28) yes I have given the full set of drawings to the fire marshal previously. I have a set x ready to give again. Title Complete Date Scheduled completion / Notes Cost No Cost
# 3. Electrical Hazards (CFC‐605.1) a. remove extension cords for permanent power yes 6/18 x b. remove multi plug adaptors yes 6/18 I was not able to gain access to all tack rooms but those I was able to enter x had been complete c. all appliances must be directly plugged in to outlets yes 6/18 I was not able to gain access to all tack rooms but those I was able to enter x had been complete 4. provide covers on open electrical boxes (CEC‐110.27) yes 6/15 x
5. Fire Extinguisher obstructions (CFC‐509.2) yes 6/15 x
6. flame cert for canopies from barn to barn (CCR Title 19 ‐ 1.332) no 6/18 not removed yet, boarders are looking for the Flame Certs. If not found they x will be removed 7. Fire extinguishers ‐ condition of cabinets (CFC 906.2) yes 6/15 x
8. Fire Extinguisher (CFC‐906.9) x a. Extinguisher weight (CFC‐906.9.1) yes 6/18 x b. Floor clearance (CFC‐906.9.3) yes 6/18 x
* 9. Identification of valves (NFPA 13 6.7.4) a. signage (NFPA 6.7.4.1) no 6/18 We are waiting for the plaques to be fabricated, looking to be complete by x 7/2 b. secure signs (NFPA 6.7.4.2) no 6/18 We are waiting for the plaques to be fabricated, looking to be complete by x 7/2 c. identification signage on OS&Y valve (NFPA 6.7.4.3) no 6/18 We are waiting for the plaques to be fabricated, looking to be complete by x 7/2
# * 10. Lock and sealing (NFPA 24 B.4) a. provide locks and break away chains to OS&Y valve yes 6/18 x
11. Working space clear (CFC‐605.3) a. clear electrical panel access yes 6/15 x Title Complete Date Scheduled completion / Notes Cost No Cost Storage Containers 1. Change of use (CFC‐102.3) yes 6/15 x 2. Electrical hazards (CFC‐605.1) a. remove extension cords used for permanent power yes 6/15 x b. remove multi plug adaptors yes 6/15 x
3. Fire Hazards (CCR Title 19 ‐ 1.3.14) x a. remove candles yes 6/15 x b. remove combustible liquids yes 6/15 x
Equestrian Office 1. Install fire extinguisher in electrical room (CFC 906.1) yes 6/18 x 2. bolt locks (CBC‐1010.1.9.4) *a. replace door dead bolt locks with single action locks no 6/18 The door system on the office is not set up to accept a single lacth system. I x set up an appointment for 6/19 to procure a bid on replacing the two (2) entry doors.
CFSA report received 5/18/2018 Completion expected within 30 days *18‐21g ‐ roadways have several areas of concern for trip and fall no 6/18 OCF gave Curt with EQC more than (8) asphalt contractors to contact. EQC x working on developing a scope of work for bid. 18‐21h ‐ Rubber mats in front of vaulting barrel not level yes 6/18 x 18‐22 ‐ Gaps between the waste dump station (muck pit) railing yes 6/15 x * 18‐23 ‐ install chain and lock on OS&Y valve yes 6/18 x
* OCFEC supporting execution of reported items # Second Notice
Board of Directors Agenda Report MEETING DATE: JUNE 28, 2018 ITEM NUMBER: 9C
SUBJECT: 2018 OC Fair Presentation
DATE: June 22, 2018
FROM: Kathy Kramer, CEO
PRESENTATION BY: Michele Richards, VP Business Development ______
RECOMMENDATION
Information item only.
BACKGROUND
Staff will present what’s new at the 2018 OC Fair.