Duncan Public Library Board of Directors Meeting Minutes June 23, 2020 Location: Duncan Public Library
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Subject: Library Board Meeting Date: August 25, 2020 Time: 9:30 am Place: Zoom Meeting 1. Call to Order with flag salute and prayer. 2. Read minutes from July 28, 2020, meeting. Approval. 3. Presentation of library statistics for June. 4. Presentation of library claims for June. Approval. 5. Director’s report a. Summer reading program b. Genealogy Library c. StoryWalk d. Annual report to ODL e. Sept. Library Card Month f. DALC grant for Citizenship Corner g. After-school snack program 6. Consider a list of withdrawn items. Library staff recommends the listed books be declared surplus and be donated to the Friends of the Library for resale, and the funds be used to support the library. 7. Consider approving creation of a Student Library Card and addition of policy to policy manual. 8. Old Business 9. New Business 10. Comments a. By the library staff b. By the library board c. By the public 11. Adjourn Duncan Public Library Claims for July 1 through 31, 2020 Submitted to Library Board, August 25, 2020 01-11-521400 Materials & Supplies 20-1879 Demco......................................................................................................................... $94.94 Zigzag shelf, children’s 20-2059 Quill .......................................................................................................................... $589.93 Tissue, roll holder, paper, soap 01-11-522800 Phone/Internet 20-2222 AT&T ........................................................................................................................... $41.38 Wireless service, genealogy library 01-11-524200 Contract Services 20-2025 ThyssenKrupp Elevator ................................................................................... $387.20 Quarterly elevator maintenance 20-2124 APS Fireco.............................................................................................................. $315.00 Annual monitoring fire alarm system 20-2138 Oklahoma Dept. of Labor ................................................................................... $50.00 Boiler inspections 20-2223 Oklahoma Dept. of Labor ................................................................................ $225.00 Elevator inspection/certification 20-2351 Oklahoma Pest Services................................................................................... $100.00 Quarterly pest control services 01-11-5245500 Databases 20-1574 Cengage ............................................................................................................... $2,945.36 Database renewal, Chilton car repair, LegalForms, 1-yr 20-2024 Midwest Tape ....................................................................................................... $854.03 Hoopla database usage, May 2020 20-2343 Midwest Tape ....................................................................................................... $833.03 Hoopla database usage, June 2020 01-11-529300 Subscriptions, Materials 20-2042 Gaylord ................................................................................................................... $208.74 Data logger for Genealogy Library 20-2074 EBSCO ................................................................................................................... $2,275.41 Renewal of magazine subscriptions, 40, 1-yr 20-2108 Publishers Weekly ............................................................................................. $179.99 1-yr subscription Publishers Weekly + digital 1 of 2 15-11-530049 Books 20-1189 Recorded Books .................................................................................................. $766.37 Video games order (18) 20-1445 Midwest Tape ....................................................................................................... $359.31 DVD order (19 child) 20-1694 Ingram ..................................................................................................................... $539.90 Book order (36) 20-1758 Ingram ..................................................................................................................... $520.91 Book order (34) 20-1881 Midwest Tape ....................................................................................................... $194.91 DVD order (9) 20-1890 Amazon ................................................................................................................... $115.30 Book order (10) 20-1954 Ingram ..................................................................................................................... $774.08 Book order (52) 27-11-530516 Grants/Gifts: Preservation Grant 20-1118 Gaylord ................................................................................................................ $1,684.15 UV light filter sleeves for fluorescent bulbs (15), data loggers (2) 2 of 2 Duncan Public Library Board of Directors Meeting Minutes June 23, 2020 Location: Duncan Public Library Board Members Present: Jo Ann Pierce, Tanya Case, John Ray Green, Brendhan Fritts, Geoff Johnson Others Present: Amy Ryker, Library Director I. Call to Order, Flag Salute, Prayer A. Meeting called to order at 9:31 am by Jo Ann Pierce. B. Prayer led by Tanya Case. II. Reading of Previous Minutes Minutes for June 23, 2020, meeting were read. John Ray Green moved to approve. Geoff Johnson seconded. All approved. III. Presentation of Library Statistics & Claims A. Amy Ryker presented library statistics for June. B. Claims for June were reviewed. Geoff Johnson moved to approve, Tanya Case seconded. All approved. IV. Director’s Report Amy Ryker discussed summer reading program for June, Genealogy Library updates, StoryWalk updates, and safety updates. V. Old Business None. VI. New Business A. Jo Ann Pierce proposed September’s meeting be in the library. Everyone agreed, as long as all committed to social distancing and wearing masks. B. Tanya Case thanked the director and staff for all their efforts and doing a good job under pandemic conditions. VII. Comments by Staff, Board, or Public None. VIII. Adjournment John Ray Green moved to adjourn. Brendhan Fritts seconded. All approved. Adjourned at 9:55 am. 1 Notice of Public Meeting DUNCAN PUBLIC LIBRARY BOARD Date: August 25, 2020 Time: 9:30am Place: Videoconference ONLY AGENDA 1. Call to Order with flag salute and prayer. 2. Read minutes from July 28, 2020, meeting. Approval. 3. Presentation of library statistics for June. 4. Presentation of library claims for June. Approval. 5. Director’s report a. Summer reading program b. Genealogy Library c. StoryWalk d. Annual report to ODL e. Sept. Library Card Month f. DALC grant for Citizenship Corner g. After-school snack program 6. Consider a list of withdrawn items. Library staff recommends the listed books be declared surplus and be donated to the Friends of the Library for resale, and the funds be used to support the library. 7. Consider approving creation of a Student Library Card and addition of policy to policy manual. 8. Old Business 9. New Business 10. Comments a. By the library staff b. By the library board c. By the public 11. Adjourn IMPORTANT: This meeting will be conducted via videoconferencing. It will go live 5 minutes before the scheduled meeting time. Join the meeting at the following link: https://us02web.zoom.us/j/83457511974?pwd=NmhJZjNMUllZTjZTeGtQK3RrVllsQT09 Meeting ID: 834 5751 1974 Passcode: 1K5JPX Filed in the office of the Municipal Clerk at ________________ on _______________________. ________________________________________ The City of Duncan encourages participation from all its citizens. If participation is not possible due to disability, notification to the City Clerk at least 48 hours prior to scheduled meeting is encouraged to make necessary accommodations. The City may waive the 48 hour rule if signing is not a necessary accommodation. July 2020 1 This YTD - This Month - YTD - Previous Month Current Previous Year Year Circulation Year Fiction 267 267 346 346 Mysteries 191 191 439 439 Westerns 42 42 60 60 Science Fiction 25 25 65 65 New Fiction 288 288 441 441 Adult Paperbacks 71 71 180 180 McNaughton Fiction 2 2 14 14 Inspirational Fiction 161 161 368 368 LP Fiction 559 559 825 825 New LP Fiction 177 177 553 553 Total Adult Fiction 1783 1783 3291 3291 Nonfiction 169 169 482 482 New Nonfiction 92 92 168 168 LP Nonfiction 4 4 13 13 New LP Nonfiction 4 4 25 25 McNaughton Nonfiction 2 2 13 13 Total Adult NF 271 271 701 701 New YA Fiction 36 36 127 127 New J Fiction 18 18 59 59 Juvenile Fiction 187 187 506 506 YA Fiction 161 161 378 378 Easy Books 578 578 1959 1959 Juvenile Paperbacks 99 99 320 320 YA Paperbacks 7 7 28 28 Sequoyah 2 2 28 28 Beginning chapter books 38 38 81 81 Total Juv/YA Fiction 1126 1126 3486 3486 New J Nonfiction 9 9 32 32 Juvenile Nonfiction 180 180 343 343 New YA Nonfiction 90 90 NA NA YA Nonfiction 4 4 200 200 Total Juv/YA NF 283 283 575 575 Total Periodicals 75 75 154 154 Spanish Easy, JUV ,YA 0 0 2 2 Spanish nonfiction 0 0 4 4 Spanish fiction 0 0 3 3 Total Spanish 0 0 9 9 Interlibrary Loans: Borrowed 8 8 22 22 Interlibrary Loans: Lent 42 42 71 71 Total Print 3588 3588 8309 8309 Video games 43 43 136 136 Books on CD 104 104 245 245 J Books on CD 0 0 14 14 YA Books on CD 2 2 9 9 Playaways 1 1 4 4 Children's Kit 2 2 52 52 Music CD 0 0 6 6 DVDs - Adult 432 432 1100 1100 DVDs - Juvenile 155 155 447 447 DVDs - Young Adult 74 74 266 266 OverDrive: eAudiobooks 735 735 703 703 OverDrive: eBooks 2198 2198 1867 1867 OverDrive: movies 10 10 0 0 July 2020 stats for August 2020 meeting July