KIRKSVILLE CITY COUNCIL NEWSLETTER . . . Mari E. Macomber, City Manager April 29, 2015 SUBJECTS: KIRKSVILLE CELEBRATED ARBOR DAY MML LEGISLATIVE UPDATE BROOK DRIVE CROSSING OVER BEAR CREEK COUNCIL NETBOOK REPLACEMENT OPTIONS ECONOMIC DEVELOPMENT PROJECT UPDATE PURSUING ADVERSE PARTIES FOR DAMAGES FOUNDERS DAY EVENT UPDATE CITIZEN QUESTIONS REGARDING RECYCLING LAMBERT BUILDING ROOF SENATE BILL 409 AND HOUSE BILL 714 (E-911 FUNDING) UPDATE TIGER FUNDING OPPORTUNITIES REVOLVING LOAN FUND LOAN TO ATSU CENVEO LIGHTING IMPROVEMENT PROJECT UPDATE BUSINESS LICENSE RENEWALS K-REDI PURCHASES LAND ADJACENT TO INDUSTRIAL PARK CONCRETE PLANTERS FOR DOWNTOWN ROTARY PARK CROSSING / BRIDGE KBSA OPENING DAY ATSU ST. LOUIS DENTAL CLINIC FISHING TOURNAMENTS ON FOREST LAKE

KIRKSVILLE CELEBRATED ARBOR DAY On Friday, April 24, at 10 am, the City, Truman State University (TSU), the Missouri Department of Conservation (MDC), the Kirksville R-III School District, and the Green Thumb Project celebrated Arbor Day with a tree planting ceremony. The tree planting ceremony took place near the Outdoor Learning Center at the Kirksville R-III School with Mayor Richard Detweiler in attendance. Students from Ray Miller Elementary assisted with the planting of 2 trees and a total of 400 willow and cottonwood stakes. In honor of Arbor Day, the Green Thumb Classes at Ray Miller learned about trees for the entire week. The Arbor Day Celebration is a part of Kirksville's commitment to effective urban forest management that has helped to earn us our 17th consecutive year designation as a 2014 Tree City USA by the Arbor Day Foundation. Kirksville has met all four of the program's requirements including: a tree board or department, a tree-care ordinance, an annual community forestry budget of at least $2 per capita, and an Arbor Day observance and proclamation. The Tree City USA program is sponsored by the Arbor Day Foundation, in partnership with the U.S. Forest Service and the National Association of State Foresters. Cleaner air, improved storm water management, energy savings and increased property values and commercial activity are among the benefits enjoyed by the Tree City USA communities. TSU is also recognized as a Tree Campus USA school. MML LEGISLATIVE UPDATE From MML Deputy Director Richard Sheets: “After several days of contentious negotiations the House and Senate approved the Fiscal Year 2016 State Operating Budget. The constitutional deadline for passing the state budget is May 7. However, House and Senate leadership set the week of April 18 as their budget adoption deadline in order to allow the General Assembly the opportunity to override any budget vetoes by the Governor before adjournment on May 15. If the state budget had not been adopted this week the legislature would have had to wait until the September veto session to act on the Governor’s budget vetoes. Only three weeks remain until the legislature adjourns. During these last weeks of the session, please watch for and respond quickly to email actions alerts sent out by League staff. The last weeks of the session are a prime time for legislators and special interests to attach provisions from bills that are “stalled” and not moving onto bills that are moving through the legislative process. Many of the bills that are harmful to municipalities are “stalled” and there will likely be attempt to attach these harmful measures onto other bills. On Wednesday, April 22, the House passed House Committee Substitute for Senate Substitute for Senate Committee Substitute for SB 5, the municipal traffic violation and court reform bill commonly referred to as the “Mack’s Creek” bill. SB 5 as amended mandates extensive structural changes to municipal courts and local traffic enforcement operations. Any municipality that fails to submit or accurately submit their traffic ticket information to the state could be subject to a state initiated disincorporation.” The City will update the Council as more information becomes available.

BROOK DRIVE CROSSING OVER BEAR CREEK The Federal Emergency Management Agency (FEMA) has graciously resolved the City’s claim on the Brooke Drive bridge crossing over Bear Creek. The Engineering Division proposes to prepare plans for a new structure at this location. The weight limit posting on the existing structure is 4 tons. The drive serves Kevin Playle’s residence. The Engineering Division has conducted the hydraulics and hydrology study for a new structure. They propose using the Missouri Department of Transportation (MoDOT) standard 3 cell 9’x8’ reinforced concrete box. This structure is very similar to those structures installed at the north interchange with Business U.S. Hwy. 63. The bridge project will be advertised for contractor bidding. The Engineering Division has also been working with Lincoln Keen, MoDOT’s Northeast District Bridge Engineer, for inspections. The Engineering Division will follow up with Michael Lin on the FEMA reimbursement process. Depending on how the funding process goes, the Engineering Division would like to start construction in August or September of this year and finish by December 1st. Please see a picture f the existing crossing / bridge attached to this Newsletter. The City will update the Council as more information becomes available.

COUNCIL NETBOOK REPLACEMENT OPTIONS The City Council will be discussing the City’s computer replacement program on Monday. One thing that was not included in the budget but something for the Council to consider, the possible replacement of the existing Netbooks used by the Council during Council Study Sessions and Council Meetings with more useful and versatile devices. The funds to do so would come from existing funds budgeted for Computer Replacement. The City is proposing the purchase of five Surface Pro 3 devices for Council at an estimated cost of $1,600 a piece plus labor. The funds budgeted for Computer Replacement are projected to come in approximately $17k to $18k under budget, which allows for the purchase of these additional devices. Please see the chart below:

Also included with the Newsletter is the Computer Replacement schedule.

ECONOMIC DEVELOPMENT PROJECT UPDATE The City and Kirksville Regional Economic Development, Inc. (K-REDI) are working with a prospect regarding an economic development project previously discussed with the Council, in closed session, as the matter involved real estate owned by the City. After evaluating the prospect further, both the City and K-REDI have decided to postpone moving forward with financing options until a more proven financial history can be established by the prospect. Both the City and K-REDI are hopeful that the prospect can better establish their financial history and position and move forward with a location in the City.

PURSUING ADVERSE PARTIES FOR DAMAGES The City is looking at our practices when pursuing adverse parties for damages they incur from residents hitting guardrails, signs etc. that the City must then repair. Specifically, the City has asked the City’s insurance company, Midwest Public Risk, for guidance on the following:  How do you typically bill third parties in these situations?  When do you try to collect for damages?  When do you choose not to collect for damages?  What are some examples of fees you have charged in relation to different types of damage? The City will update the Council as it learns more regarding best practices in these types of situations.

FOUNDERS DAY EVENT UPDATE As first discussed in the April 15, 2015 Council Newsletter, the Friends of Forest Llewellyn Cemetery Committee have planned to hold another Founders Day Event with a dedication ceremony on May 17, 2015 when the John H. McNeil Camp No. 62, Sons of Union Veterans, will honor five Civil War veterans whose stones will be set this weekend. Family members in-state and out of state have been notified and will be in attendance. City Clerk Vickie Brumbaugh spoke with Marvin Flynn who has an electronic bugle for use during the ceremony. No electricity is required and it will be provided free of charge. Flynn will coordinate plans with the Sons of Union Veterans.

CITIZEN QUESTIONS REGARDING RECYCLING The City recently received questions from a concerned citizen regarding recycling in the City. Specifically, this individual was concerned that Kirksville Criers were thrown in household driveways and not picked up by the resident of the household. Secondly, this individual was concerned that not all residences were taking advantage of City recycling programs and throwing recyclable materials in the trash. The Kirksville Crier was contacted and they said that if the Kirksville Crier is in the driveway for two weeks in a row they remove that property from the list. Additionally, the City does not mandate that citizens recycle. The City does, however, offer an opportunity and negotiated a contract with Advanced Disposal to pick up recycling for free. Further, the following information was included in the May 2015 edition of the Kirksville Connection:

Curbside recycling is FREE to all citizens in Kirksville, and we have some tips for you! All you have to do is request a recycling tote from Advanced Disposal, and place it curbside every other week on your scheduled trash day (schedule available online at www.kirksvillecity.com/trash-recycling). Here are some tips to ensure your recycling is picked up each time:  Place tote curbside by 6:30 am on your scheduled collection day, with a 3-foot clearance on all sides. If your tote is not at the curb when the driver goes down your side of the street, you must wait until the next recycle collection day.  Items ACCEPTED for recycling are plastics #1 & #2, chipboard (food boxes), tin cans (food cans), cardboard, aluminum cans, mixed paper (junk mail, catalogs, etc.), newspapers, and grocery bags. Shredded paper is accepted, but must be bagged separately for collection.  Cardboard not in totes must be broken down and bundled: no intact boxes will be accepted.  Additional items that will not fit in the tote may be placed in bundles or clear bags next to the recycling tote.  All items must be clean, dry and free of food debris.  Items NOT ACCEPTED include are pizza boxes, paper towels, toilet paper, diapers or feminine products, food debris/unclean items, Styrofoam, yard waste (leaves, tree limbs, grass, etc), loose shredded paper (not bagged separately), glass, clothing, paper plates, and lumber or building materials.

To report a missed collection or issue, please contact Advanced Disposal within 24 hours at 1-800-778-7652.

LAMBERT BUILDING ROOF We had planned to complete the roofing project at the Lambert building before the weather turned last year. The contractor is preparing to apply a paint / sealer coating to the roof of the City-owned Lambert Building during the weekend of May 8th, 2015 to May 10th, 2015. The Council will recall that the Lambert Building, located north of Jaycee Park on Osteopathy Street, is currently leased by both AT Still University and Bright Beginnings Daycare. The City will update the Council when this project has been completed.

SENATE BILL 409 AND HOUSE BILL 714 (E-911 FUNDING) UPDATE The City has been working hard during this legislative session of the Missouri General Assembly to advocate for the passage of a funding mechanism for E-911 Centers. Senate Bill (SB) 409, also referred to as the “911 Bill”, was passed out of the State Senate’s Commerce, Consumer Protection, Energy and the Environment Committee and is currently #17 on the Senate Calendar. At present, the count for support is 25-5. Nonetheless, Senator Eric Schmitt (R-Glendale) has announced his intention to filibuster the bill. His stated reason is that he does not support Saint Louis County citizens being taxed in any way that means some of those funds could be used outside of Saint Louis County. This legislation would allow a way for the City to obtain other funding instead of each of our partners (e.g. TSU, Adair County, etc.) incurring additional costs year after year. Given that TSU is a supporter of the community, is a fiscal partner with the E-911 Center here, and Sen. Schmitt is an alum of TSU, the City has asked TSU to use their influence in the General Assembly to reach out to Sen. Schmitt and ask for his support of SB 409. TSU President Troy Paino has agreed to do so. Additionally, Adair County E-911 Director Chris Killday has also contacted Sen. Schmitt’s office and asked the Senator to reconsider supporting the SB 409 as this legislation impacts anyone traveling in the state of Missouri for pleasure or business, including residents of Saint Louis County while they are aware from home. Many people travel through and/or to Adair County as Thousand Hills State Park is a popular recreation area, as well as TSU and AAT Still University. In order for E-911 Centers to continue moving forward with technology, Centers must be able to fund the necessary equipment. In the State House, House Bill (HB) 714 was passed 123-32 and would allow local governments to collect a monthly fee of up to $1.50 on devices capable of using E-911, including cellular phones, with voter approval. It also would impose a statewide 3% charge on the sale of prepaid phones and create a state E-911 board that to disburse the money. HB 714 will now be sent to the State Senate, where similar bills have stalled in past legislative sessions. The City will update the Council as the situation develops.

TIGER FUNDING OPPORTUNITIES The U.S. Department of Transportation (DOT) has announced the seventh round of their Transportation Investment Generating Economic Recovery (TIGER) competitive grant program. The City approached MoDOT regarding partnering with them to apply for TIGER funds for repairs along Baltimore Street (which belongs to MoDOT), or possibly Illinois from Highway 63 to Marion Street addressing the Council’s interest in improving Illinois as an entryway into the City or a possibly a combination project of the two streets. At this time, due to funding, MoDOT would not provide any commitment of in- kind or cash, but is willing to provide a letter of support should the City pursue the grant. Community Services Coordinator Sarah Halstead also contacted TIGER to clarify whether or not we would have to provide a match in the application or if 100% is automatic for rural communities. TIGER responded that projects located in rural areas are not required to provide a match. However, the more non-federal dollars you can contribute as matching funds can make an application more competitive. At this time, the City is evaluating its options regarding any future applications for TIGER funding. City staff will update the Council as this opportunity moves forward.

REVOLVING LOAN FUND LOAN TO ATSU AT Still University has submitted their paperwork for the second year of their Revolving Loan Fund loan from the City and met the City’s requirements for job creation and employee compensation. Therefore, by the terms of the loan, the City will be forgiving 20% of the loan to ATSU for the second year. The terms of the loan dictate that if ATSU meets requirements for job creation and employee compensation each year for the five year length of the loan, then 100% of the $100,000 loan will be forgiven.

CENVEO LIGHTING IMPROVEMENT PROJECT UPDATE Codes and Planning Director Brad Selby has completed the inspection of the lighting improvement project at Cenveo Corporation in the City-owned building at 3010 Industrial Road. Plant Manager Jerry Smith is satisfied with the work that was done and Selby saw no problems with the work that was completed. The Council will recall that the funds to complete the Cenveo lighting improvement project came from the City’s Revolving Loan Program and totaled approximately $67,000. Cenveo will repay the amount of the loan over time, with interest, as they will benefit from reduced energy costs. Those monies will then be paid back to the Revolving Loan Fund.

BUSINESS LICENSE RENEWALS The Finance Department contacted businesses that needed to renew their business licenses prior to the Monday, April 20, 2015 deadline, after which their water service would be shut off for non-renewal. These businesses were sent letters and contacted via telephone prior to the deadline. Through their efforts, all businesses that are currently in business within the City renewed their business licenses. No business’ water was shut off.

K-REDI PURCHASES LAND ADJACENT TO INDUSTRIAL PARK K-REDI finalized the purchase of 28.52 acres adjacent to the Industrial Park after nearly a year of investigation to determine the best location. The group had been looking to expand the amount of land available for companies and projects. After a site selection consultant brought in through the Missouri Partnership, conducted a community assessment of Kirksville last July and suggested a location, K-REDI worked on closing the deal for the land in that space. K-REDI purchased the acreage next to the existing US Army Reserve Center on Industrial Road from James and Wilma Gardner for $290,000. A survey and Phase 1 & Phase 2 environmental studies were completed on the land. All results came back with a clean bill of health. Executive Director of K-REDI, Carolyn Chrisman, stated, “The acquisition of this additional acreage should help to make us more competitive in attracting companies. The site selector last year stated that we need a minimum of 10 acres for projects. So this addition puts us well above the minimum.” Next steps for K-REDI include platting the land and looking at possible certification through the Missouri Certified Sites program.

CONCRETE PLANTERS FOR DOWNTOWN The Make Kirksville Shine Committee recently revisited the subject of concrete planters for Downtown. Truman, ATSU and the Tourism Office are willing to each buy one planter if the city would consider purchasing a couple of planters. Heidi Templeton from TSU first heard of the idea from Grinnell, Iowa. Grinnell told Heidi that the planters and flowers are paid for using their tourism tax. They work with the local gardening club to get everything planted and then the City of Grinnell pays someone to check on the pots continuously. They also told her that at the end of the season they plant evergreens in the pots and the tress are decorated for the holidays. They sell the tress in the spring and get half of their money back. The project was a cooperative idea between the City of Grinnell, their Office of Tourism, and their Chamber of Commerce. The pots are made in Denison, Iowa and cost $995.00/ EA. Shipping per unit is about $200.00.

ROTARY PARK CROSSING / BRIDGE The Rotary Club of Kirksville has proposed the construction of an additional crossing / bridge at Steer Creek in Rotary Park via their Rotary Park Committee. Their investment will be, at a minimum, $6k, which they have already raised, as our maximum is $6k and requires matching funds. The Rotary Club is aware that they are responsible for any cost overruns, and given the likelihood that will occur in any project, their contribution will likely be over 50%. The Rotary Club wishes to name the crossing / bridge in memory of the late Carl Baldwin, who was a member of the Rotary Club, active in the Rotary Park Committee, and passed away in August, 2014.

Regarding the naming of an accessory, per City Council Policy #23:

NAMING AN ACCESSORY may be named if one of the following qualifies – A. The candidate gives an appropriate gift to the City designated for the specific accessory; or B. The candidate has made a substantial and/or long-term contribution to the life and spirit of the community of Kirksville.

III. PROCEDURES Any group or individual may nominate a candidate by submitting a formal written request to the City. The nomination shall be supported by accompanying documentation that provides evidence of the outstanding contributions made by the candidate. Nominators shall at least address the following questions in their preparation of the nomination: A. What is the candidate’s outstanding contribution(s) to the community in terms of activities or gifts? How did the candidate enhance the community? B. How will the candidate’s contributions be recognized in the future? C. The candidate’s contributions have the greatest impact on whom? D. How does the candidate relate to the facility proposed for naming? E. Are funds available to purchase and install identification plaques? Within thirty (30) days of receiving a nomination, the City Council shall make a determination as to whether or not the nomination should be approved. If approved, the resolution shall identify the candidate, the facility to be named and justification for such naming, based on the established policy. The candidate should not be nominated for the naming of any other accessory or facility for so long as the candidate’s name remains on a facility or accessory previously named. The City will work in good faith with the group or individual whose request has been approved to develop an agreement that will outline expectations and commitments on the part of both parties.

Additionally:

IV. MISCELLANEOUS PROVISIONS . . . All costs to purchase and install identification plaques shall be secured by the person or group nominating the candidate, unless otherwise specified by the City Council. The City administration shall have the complete and sole authority to approve the size, content, location and material of identification plaques.

The Lakes, Parks and Recreation Commission will be reviewing the Rotary Club’s request for an additional crossing / bridge in Rotary Park, and naming it for Carl Baldwin, at their Tuesday, May 5, 2015 meeting, after which they are expected to make a recommendation to the Council. The City will update the Council as to their recommendation.

KBSA OPENING DAY Opening Day for the upcoming season of the Kirksville Baseball Softball Association (KBSA) will take place at the North Park Complex on Saturday, May 16, 2015. Incorporated into the ceremonies for Opening Day will be the dedication of the “Fundamentals” bronze sculpture by local artist Brandon Crandall. The City will update the Council as more details regarding the event are provided by the KBSA.

ATSU ST. LOUIS DENTAL CLINIC From former TSU and ATSU President Dr. Jack Magruder: “We had a special tour of the facility (the ATSU St. Louis Dental Clinic). It is truly world class and students will begin their third year in this clinic July 1 (2015). There will be an official ribbon cutting on June 10, 2015. It is a marvelous work! There will be more than 90,000 patient visits per year at this place. That is a requirement for accreditation of the school. Kirksville is doing economic development for Downtown St. Louis. Even more significant is the improvement of oral healthcare for thousands now and in the future.” Please see photographs taken by Dr. Magruder attached to this Newsletter. FISHING TOURNAMENTS ON FOREST LAKE The City recently received a Special Event Application Form for the Buddy Bass Tournament to be held at Forrest Lake in Thousand Hills State Park. This request was submitted by Chris Coy on behalf of the Buddy Bass Tournament. This event has met with much success in the past and has not presented any law enforcement related concerns. Along with a tournament for the youth, there is also an adult fishing tournament as part of this event. The Council has authorized such requests in the past on an individual request basis. Last year the ordinance was changed so that the City Council could decide if you wanted to consider these or have staff make the decision. Staff would like to know if the Council wishes to continue considering these or if it agreeable for staff to make that decision based upon City Ordinance. If the Council wishes to review and approve, we would like to add this to the Agenda on Monday, otherwise staff will review and work with Mr. Coy. Please see the applicable ordinances below:

Sec. 19-73. - Maximum horsepower. (a) Boats equipped with a motor in excess of ninety (90) horsepower shall be allowed to operate at idle, no wake speeds (five (5) miles per hour) only. (b) The city council shall reserve the right to consider approval of fishing tournaments. (c) Members of the city public works department and the city police department, while performing official duties, shall be exempt from the horsepower regulation, as well as any law enforcement, fire or rescue agency working as agents and under the direction of the city police department. (d) Prohibition. Motorized surfboards, wetbikes and personal watercraft as defined by the Missouri State Water Patrol shall not be permitted on Forest Lake. (Ord. No. 11295, § 12, 6-2-97; Ord. No. 11393, § I, 6-14-99; Ord. No. 12056, § 2, 5-6- 2013)

Sec. 19-68. - Tournaments and special events. (a) Any person who manages, sponsors, conducts or otherwise directs any bass tournament, fishing tournament or special event upon the waters of Forest Lake shall, one (1) month prior to the beginning of the tournament or contest, apply for and secure from the city director of community services, or his designee, a fishing contest permit. The application for the permit shall include the following information: (1) The date of the activity; (2) The sponsoring person or organization; (3) The rules and regulations of the contest; and (4) The anticipated number of entries. (b) After the completion of the tournament or contest, the person or persons who managed, sponsored, conducted, or otherwise directed the contest or tournament, shall report to the city director of community services, or his designee, the information specified on the bass tournament or contest report form prepared by the Missouri Department of Conservation. (Ord. No. 11295, § 7, 6-2-97; Ord. No. 11783, § 1, 1-17-2007)

Attachments: - Brook Drive Crossing Over Bear Creek (Picture) - Computer Replacement Schedule - ATSU St. Louis Dental Clinic (Photographs) - Letter To Advanced Disposal RE: Quality of Service - Law Enforcement Memorial Flyer - Kirksville Regional Economic Development, Inc. (K-REDI) Town Hall Flyer - Letter RE: Utility Poles & Highway Safety - Thank You Letter From NEMO Heart Health

Computer Replacement Schedule Dates Department Employees Computer # 1 day Eco Devo Sarah KV07 5/11/2015 Ashley KV08 Lindsay KV30 EDA ITV NEW EDA lab UNSURE OF # Carolyn KV06 (At EDA)

1 day Parks & Rec Robin KV27 5/13/2015 Heather KV26 Desk KV25 Concessions KV70 Laptop KVL01-OFFICE ONLY Office updates Council Netbook KVL02-OFFICE ONLY Council Netbook KVL03-OFFICE ONLY Council Netbook KVL04-OFFICE ONLY Council Netbook KVL05-OFFICE ONLY Council Netbook KVL06-OFFICE ONLY

2-3 days Codes Brad KV14 5/15/2015 Sonya KV09 5/18/2015 Stan KV13 5/20/2015 James KV12 Steve KV11 Dale KV77 Engineering Len KV21 Craig KV20 Todd KV23 Linda KV24 Intern KV40 Laptop KVL12

1 day Administration Mari KV01 5/22/2015 Vickie KV02 NOT ON 5/20 Pat KV04 due to Council Mari Laptop KVL13 preps Municipal Court Linda KV31 Kelli KV32 Judge/Court NEW LAPTOP replace KV05 & KV88

2 day E-911 Chris Killday KV80 5/27/2015 North dispatch KV78 5/29/2015 South Dispatch KV81 Mapping Room KV79 Laptop NEW-talk to Chris, unsure when she wants to purchase

2-3 days Police Hughes KV55 6/1/2015 Holzmeier KV48 6/3/2015 Feeney KV34 Sleby KV66 Crouse KV45 Farnsworth KV33 Wellman KV69 Kelsey KV68 Grissom KV52 Rogers KV53 Jones KV49 Squad Room KV47 Squad Room KV51 Squad Room KV50 Squad Room KV46 1 day Fire Tom KV58 6/5/2015 Jon KV59 Teresa KV57 BC KV60 Captain KV64 Workroom KV65 Workroom KV62 Workroom KV63 Training Room KV56 Workroom KV61-DON'T REPLACE

1 day Public Works Glenn KV22 6/8/2015 Billie KV71 Tina KV72 Dennis KV03 Bill KV73 Ray KV10 Mechanic's station KV75 Training/Asst dir KV74

1 day Airport & aquatic Glenn KV19 6/10/2015 Office KV18 Flight room KV17 Wastewater Brad KV16 Lab KV15 Water Blaise KV29 lab KV28

1 day Finance Lacy KV54 6/22/2015 Jeanie KV82 Carrie KV38 Beth KV39 Robin KV35 Cheryl KV37 UB-break room KV36 Marcia KV85-OFFICE ONLY front counter-Beth KV86-OFFICE ONLY front counter-3rd window KV84-OFFICE ONLY