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PARK DISTRICT of OAK PARK Regular Park Board Meeting Hedges Administrative Center 218 Madison St., Oak Park, Illinois 60302 Thursday, June 20, 2019, 7:30Pm

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PARK DISTRICT of OAK PARK Regular Park Board Meeting Hedges Administrative Center 218 Madison St., Oak Park, Illinois 60302 Thursday, June 20, 2019, 7:30Pm PARK DISTRICT OF OAK PARK Regular Park Board Meeting Hedges Administrative Center 218 Madison St., Oak Park, Illinois 60302 Thursday, June 20, 2019, 7:30pm AGENDA I. Call to Order/Roll Call II. Approval of Agenda III. Visitor/Public Comment Each person is limited to three minutes. The Board may set a limit on the total amount of time allocated to public comments. IV. Consent Agenda A. Approval of Cash and Investment Summary* B. Approval of Warrants and Bills* C. Approval of Minutes* D. Approval of 2018 Audit Report* E. Approval of Park District Citizen Committee – Henry Boyce* F. Approval of Bi-Annual Closed Session Minutes Review and Release* V. Staff Reports A. Executive Director’s Report* B. Updates and Information* C. Revenue/Expense Status Reports* VI. Old Business A. Recreation and Facility Program Committee – None B. Parks and Planning Committee – Commissioner Wick 1. Stevenson Park Renovation Contract Approval** C. Administration and Finance Committee – None VII. New Business 1. PlanItGreen Report Card 2. NRPA Proclamation* 3. 2019 OSLAD Grant Update VIII. Commissioners’ Comments Commissioner Worley-Hood Commissioner Wick Commissioner Wollmuth Commissioner Porreca President Lentz IX. Closed Session X. Adjourn Meeting *Indicates information attached **Indicates information/or additional information to be provided at or prior to the meeting The Park District of Oak Park welcomes the opportunity to assist residents and visitors with disabilities. If you need special accommodations for this meeting, please call (708) 725-2000 or via email at [email protected]. Agenda Comments Thursday, June 20, 2019 I. Roll Call II. Approval of Agenda (Voice Vote) No additions to the Agenda are anticipated at this time. III. Visitor/Public Comment IV. Consent Agenda (Roll Call Vote) – Commissioner Porreca Commissioner Porreca – Motion of the Board for approval of the Consent Agenda, which includes the Cash and Investment Summary and Warrants and Bills for the month of May 2019; approval of minutes from the Continued Regular Board Meeting, May 2, 2019, Annual Board Meeting, May 2, 2019, Committee of the Whole Meeting, May 2, 2019, and the Regular Board Meeting, May 16, 2019; approval of the Closed Session Minutes, May 16, 2019; approval of the 2018 Audit Report; approval of Park District Citizen Committee Member Henry Boyce; and approval and authorization of the release of closed session minutes from February 7, 2019 and February 21, 2019. V. Staff Reports A. Executive Director’s Report* B. Updates and Information* C. Revenue/Expense Status Report* VI. Old Business A. Recreation and Facility Program Committee: None B. Parks and Planning Committee: Commissioner Wick 1. Stevenson Park Renovation Contract Approval* Commissioner Wick: I move that the Park Board of Commissioners approve the Executive Director to negotiate a contract with Hacienda, Plainfield, IL, in an amount not to exceed $958,000. B. Administration and Finance Committee: None VII. New Business 1. PlanItGreen Report Card 2. NRPA Proclamation* 3. 2019 OSLAD Grant Update VIII. Commissioners’ Comments Commissioner Worley-Hood Commissioner Wick Commissioner Wollmuth Commissioner Porreca President Lentz IX. Closed Session - None X. Adjourn Meeting * Indicates information attached. ** Indicates information to be provided before or at the meeting. Update indicates verbal report provided at meeting no materials attached In partnership with the community, we enrich lives by providing meaningful experiences through programs, parks, and facilities IV. A CASH AND INVESTMENT SUMMARY- May 2019 Community May-19 Apr-19 Bank IPDLAF CD's PMA - SSD IMET TOTAL TOTAL General Fund 10 - Corporate (238,803) 7,059 853,534 5,641,960 (3,898,873) 2,364,878 2,642,046 Special Revenue Funds 15 - IMRF (841,061) 1,603 - - 1,172,395 332,937 366,133 16 - Liability (659,613) 8,965 - - 917,274 266,626 277,049 17 - Audit (52,615) 237 - - 61,373 8,995 23,791 20 - Recreation 2,625,959 4,979 800,000 1,410,919 1,592,490 6,434,347 6,513,882 21 - Museum (196,054) 1,220 - 133,871 232,183 171,220 171,843 22 - Special Recreation (1,255,813) 17,121 - - 1,418,781 180,090 174,645 25 - Special Facilities 373,218 3,288 - 1,040,000 593,203 2,009,709 1,921,437 85 - Cheney Mansion 215,481 462 - - 52,326 268,269 241,390 Capital Funds 70 - Capital Projects 1,237,936 78,051 500,000 80,000 2,036,984 3,932,971 3,757,571 70 - 2011 Bond - - - - - - - 70 - 2012 Bond - - - - - - - 70- 2013 Bond - - - - - - - Total Cash Available to District 1,208,636 122,984 2,153,534 8,306,750 4,178,138 15,970,042 16,089,787 Distribution %: 7.57% 0.77% 13.48% 52.01% 26.16% 100.00% 100.00% Other Funds 50- Health Insurance Fund 213,587 345 - - 350,799 564,732 561,215 x - Memorial Trust 14,881 - - - 117,987 132,868 132,838 xx - Working Cash 207,870 - - - - 207,870 207,870 Total Cash Across All Funds 1,644,974 123,329 2,153,534 8,306,750 4,646,924 16,875,511 16,991,710 Park District of Oak Park Cash Status Report As of May 31, 2019 Operating Accounts Community Bank 0.15% $ 1,587,289 iPrime Liquid Money Market 2.55% $ 7,281,386 Citibank 1.35% $ 1,025,365 Illinois Metropolitan Investment Fund 1.39% $ 4,821,950 * Illinois Park District Liquid Asset Fund Account 0.73% $ 123,328 $ 14,839,318 Operating Investment Accounts Mainstreet Bank 2.38% due 07/11/19 $ 203,534 CFG Community Bank 2.39% due 08/21/19 $ 244,000 First Internet Bank of Indiana 2.38% due 08/21/19 $ 244,000 Bank of China 2.38% due 08/28/19 $ 244,000 ServisFirst Bank 2.76% due 12/03/19 $ 243,200 Northeast Community Bank 2.78% due 12/13/19 $ 243,000 Pacific Western Bank 2.52% due 05/14/20 $ 243,800 Rockford B&TC 2.39% due 05/28/20 $ 244,000 Western Alliance Bank/Torrey Pines Bank 2.43% due 05/28/20 $ 244,400 Working Solvency $ 16,993,252 2018 Solvency $ 15,142,968 2013 Bond Accounts Illinois Metropolitan Investment Fund 2013 Bond 0.96% $ 116,273 ** 2013 Bond Solvency $ 116,273 *Includes $226,903.62 of non-spendable funds **Includes $116,272.82 of non-spendable funds Total Solvency 2016 2017 2018 2019 January $ 9,058,410 January $ 8,222,701 January $ 10,807,839 January $ 12,224,500 February $ 9,857,240 February $ 9,835,012 February $ 12,096,547 February $ 13,705,194 March $ 12,895,634 March $ 13,158,403 March $ 14,639,398 March $ 17,043,761 April $ 12,487,132 April $ 12,871,778 April $ 14,673,906 April $ 17,003,585 May $ 12,583,438 May $ 12,722,619 May $ 15,142,968 May $ 16,993,252 June $ 11,459,618 June $ 11,558,746 June $ 13,586,366 June July $ 10,747,178 July $ 11,974,154 July $ 15,372,712 July August $ 12,556,293 August $ 11,839,784 August $ 16,194,723 August September $ 12,059,760 September $ 12,775,498 September $ 15,392,249 September October $ 11,588,440 October $ 12,059,760 October $ 15,094,766 October November $ 11,310,934 November $ 11,719,974 November $ 14,662,671 November December $ 10,580,165 December $ 10,116,988 December $ 12,708,567 December Solvency $18,000,000 $16,000,000 $14,000,000 2016 $12,000,000 2017 $10,000,000 2018 $8,000,000 2019 $6,000,000 $4,000,000 00 IV. B Park District of Oak Park Voucher List for the Month of May Presented to the Board of Commissioners At their Meeting on June 20, 2019 Park District of Oak Park FY 2019 AP ACCOUNT DISTRIBUTION BY ACCOUNT OPEN & PAID VOUCHERS CHECK DATES 05/01/2019 TO 05/31/2019 PAY DATES 05/01/2019 TO 05/31/2019 BOTH ACCRUALS AND NON ACCRUALS CHECK RUN 0 TO 2147483647 VOUCHER PO CHECK PAY DATE/ NUMBER VENDOR NUMBER NUMBER CHECK DATE AMOUNT 10 CORPORATE FUND 10-00-14-00040 ACCOUNTS RECEIVABLE 32514 HUNTINGBK HUNTINGTON BANK 05/14/2019 150.00 32515 HUNTINGBK HUNTINGTON BANK 05/14/2019 -34.78 32515 HUNTINGBK HUNTINGTON BANK 05/14/2019 -261.89 32515 HUNTINGBK HUNTINGTON BANK 05/14/2019 -1.00 32515 HUNTINGBK HUNTINGTON BANK 05/14/2019 -1.00 32515 HUNTINGBK HUNTINGTON BANK 05/14/2019 -7.58 32515 HUNTINGBK HUNTINGTON BANK 05/14/2019 -5.18 32515 HUNTINGBK HUNTINGTON BANK 05/14/2019 -3,987.96 32664 PNC PNC BANK 05/14/2019 -19.99 -4,169.38 10-00-21-20109 IMRF WITHHOLDING 32061 IMRF ILL MUNICIPAL RETIREMENT FUND 28447 05/10/2019 42,696.78 42,696.78 10-00-21-20111 HEALTH INSURANCE SECTION 125 E 32252 PDRMA PDRMA 885 05/24/2019 11,355.48 11,355.48 10-00-21-20114 UNION DUES 32177 SEIU SEIU LOCAL 73 28498 05/17/2019 428.40 428.40 10-00-21-20117 AFLAC SECTION 125 31823 AFLAC AFLAC ATTN: REMITTANCE PROCESSING 28402 05/03/2019 281.52 32178 AFLAC AFLAC ATTN: REMITTANCE PROCESSING 28465 05/17/2019 281.52 32285 AFLAC AFLAC ATTN: REMITTANCE PROCESSING 28542 05/31/2019 281.52 844.56 10-00-21-20118 AFLAC 31823 AFLAC AFLAC ATTN: REMITTANCE PROCESSING 28402 05/03/2019 94.78 32178 AFLAC AFLAC ATTN: REMITTANCE PROCESSING 28465 05/17/2019 94.78 32285 AFLAC AFLAC ATTN: REMITTANCE PROCESSING 28542 05/31/2019 94.78 284.34 10-00-21-20119 I LIFE 32176 NCPERS NCPERS GROUP LIFE INSURANCE 28489 05/17/2019 44.00 44.00 10-00-21-20120 ICMA WITHHELD 31825 ICMA ICMA RETIREMENT TRUST 28413 05/03/2019 1,599.44 32180 ICMA ICMA RETIREMENT TRUST 28483 05/17/2019 1,606.64 32288 ICMA ICMA RETIREMENT TRUST 28559 05/31/2019 1,584.94 4,791.02 10-00-21-20131 ICMA ROTH IRA WITHHELD 31825 ICMA ICMA RETIREMENT TRUST 28413 05/03/2019 251.82 32180 ICMA ICMA RETIREMENT TRUST 28483 05/17/2019 251.82 32288 ICMA ICMA RETIREMENT TRUST 28559 05/31/2019 251.82 755.46 10-00-21-20132 BRIGHT START PROGRAM 31824 BRIGHTSTA BRIGHT START COLLEGE SAVINGS PROGRAM28407 05/03/2019 100.00 32179 BRIGHTSTA BRIGHT START COLLEGE SAVINGS PROGRAM28470 05/17/2019 100.00 phughes 06/13/2019 9:27:38AM Page 1 of 24 ap122r04 Park District of Oak Park FY 2019 AP ACCOUNT DISTRIBUTION BY ACCOUNT OPEN & PAID VOUCHERS CHECK DATES 05/01/2019 TO 05/31/2019 PAY DATES 05/01/2019 TO 05/31/2019 BOTH ACCRUALS AND NON ACCRUALS CHECK RUN 0 TO 2147483647 VOUCHER PO CHECK PAY DATE/ NUMBER VENDOR NUMBER NUMBER CHECK DATE AMOUNT 10-00-21-20132 BRIGHT START PROGRAM 32286 BRIGHTSTA BRIGHT START COLLEGE SAVINGS PROGRAM28547 05/31/2019 100.00 300.00 10-00-52-00201 ARCHITECTURAL SERVICE 32172 PERKINS PERKINS & WILL INC.
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