YELLOWHEAD COUNTY COUNCIL MEETING AGENDA Tuesday, May 8, 2018 9:30 AM
Our Mission Statement Building a better community for present and future generations.
Vision Statement Recognized as a place of choice for those who want to be where great things happen.
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COUNCIL MEETING AGENDA COUNCIL CHAMBERS YELLOWHEAD COUNTY ADMINISTRATION BUILDING, EDSON, ALBERTA MAY 8, 2018
Page
1.0 AGENDA
1.01 Adoption of Agenda
That Council for Yellowhead County adopt the May 8, 2018 Council agenda.
2.0 MINUTES
2.01 Adoption of Council Meeting Minutes 5 - 10
That Council for Yellowhead County adopt the April 24, 2018 Council meeting minutes as presented.
3.0 PUBLIC HEARINGS
4.0 SCHEDULED PRESENTATIONS
5.0 CHIEF ADMINISTRATIVE OFFICER
5.01 Inter-municipal Collaboration Framework /IDP's 11 - 12
Administration recommends that Council seek a Ministerial exemption relative to preparing and IDP and ICF for those municipalities surrounded by green zone.
6.0 INFRASTRUCTURE SERVICES
6.01 Motor Grader Replacement 13 - 14
That Council approve the purchase of three (3) new Cat 160M Motor Graders from Finning in the amount of $764,000 plus GST.
7.0 COMMUNITY SERVICES
7.01 Niton Community Society Capital Assistance Grant 15 - 28
That Yellowhead County Council approves the capital grant request from the Niton Community Society in the
Yellowhead County Council Meeting Agenda May 8, 2018 Page 2 of 43 amount of $14,529.00 for the purchase of new vinyl plank flooring as well as bathroom renovations.
8.0 PROTECTIVE SERVICES
9.0 CORPORATE AND PLANNING SERVICES
9.01 First reading of Bylaw 10.18, to amend Land Use Bylaw 29 - 32 16.13 from Rural District (RD) to Recreational Use District (RU) for Lot 1, Plan 972-3697 (NE - 23-54-10- W5M)
That Council for Yellowhead County give first reading to Bylaw 10.18 amending Land Use Bylaw 16.13 for Lot 1, Plan 972-3697 (NE 23-54-10-W5M) from Rural District (RD) to Recreational Use District (RU); and that Yellowhead County forward the bylaw to a Public Hearing on June 26, 2018.
9.02 Bylaw 12.18, Amend Land Use Bylaw 16.13 from RD- 33 - 40 Rural District to CR-Country Residential District for Plan 022 4386, Block 1, Lot 2, Part of SW 36-53-17-W5M
That Council for Yellowhead County give First Reading to Bylaw 12.18 amending Land Use Bylaw 16.13 for Plan 022 4386, Block 1, Lot 2, Part of SW 36-53-17-W5M from RD - Rural District to CR - Country Residential as indicated on Schedule "A"; and that Council for Yellowhead County forward the Bylaw to a Public Hearing on June 26, 2018.
10.0 GENERAL ADMINISTRATION
10.01 Council Schedule 41 - 42
10.02 Council Information Package 43
That Council for Yellowhead County accepts the April 26, 2018 Council Information Package, previously distributed, for information purposes.
11.0 MAYOR & COUNCILLOR REPORTS
12.0 IN-CAMERA SESSION
12.01 In-Camera Session
That Council for Yellowhead County enters into an in- Yellowhead County Council Meeting Agenda May 8, 2018 Page 3 of 43 camera session.
12.02 Adjournment of In-Camera Session
That Council for Yellowhead County adjourns the in- camera session.
13.0 ADJOURNMENT
13.01 Adjournment of Council Meeting
That Council for Yellowhead County adjourn the May 8, 2018 Council meeting.
Yellowhead County Council Meeting Agenda May 8, 2018 Page 4 of 43
MINUTES
Yellowhead County Council held a Council Meeting on April 24, 2018 commencing at 9:30 AM in the Council Chambers, at the Yellowhead County Administration Building in Edson, Alberta.
COUNCILLORS PRESENT: Gerald Soroka, Mayor Sandra Cherniawsky, Councillor Division 1 Evansburg and Area Anthony Giezen, Deputy Mayor and Councillor Division 2 - Wildwood and Area Penny Lowe, Councillor Division 3 - Niton Junction and Carrot Creek Area David Russell, Councillor Division 4 - Peers/Rosevear/Shiningbank Shawn Berry, Councillor Division 5 - Wolf Creek/Pinedale Area Wade Williams, Councillor Division 6 - Edson and Area Dawn Mitchell, Councillor Division 7 - Edson West Lavone Olson, Councillor Division 8 - Hinton/Cadomin/Robb
COUNCILLORS ABSENT:
ADMINISTRATION PRESENT: Jack Ramme, Chief Administrative Officer Christopher Read, Director of Community Services Don O'Quinn, Director of Infrastructure Services Dan Ivanov, Communications Coordinator Tracy Parker, CAO Administrative Assistant/Recording Secretary
Mayor Soroka called the meeting to order at 9:30 AM.
1 AGENDA
1.1 Adoption of Agenda
RES 114-04-24-18 MOVED BY Councillor David Russell that Council for Yellowhead County adopts the April 24, 2019 Council meeting agenda with the following addition: 12.1 In-Camera Item. CARRIED UNANIMOUSLY
2 MINUTES
2.1 Adoption of Council Meeting Minutes
RES 115-04-24-18 MOVED BY Councillor Sandra Cherniawsky that Council for Yellowhead County adopts the April 10, 2018 Council meeting minutes as presented. CARRIED UNANIMOUSLY
2.2 Adoption of the Governance and Priorities Minutes
RES 116-04-24-18 MOVED BY Councillor Shawn Berry that Council for Yellowhead County adopts the April 17, 2018 Governance and Priorities Committee meeting minutes as presented. CARRIED UNANIMOUSLY
3 PUBLIC HEARINGS
4 SCHEDULED PRESENTATIONS
Page 5 of 43 Council Meeting Minutes April 24, 2018
4.1 Community Engagement Action Team
Following a series of tragic deaths involving young people in the Edson area, the Community Engagement Action Team sought input into community safety through surveys at community events and in schools. The presentation today was prepared by three students who volunteered to work on this initiative. The students are part of a group that reviewed the survey results and worked to map out recommendations to improve safety from the point of view of youth in our community.
The Community Engagement Action Team, represented by Jenna Biehler, Nicholas Smith and Laney Beeching, made a verbal and PowerPoint presentation to Council.
Discussion included: - The Community Engagement Action Team sought input into community safety through surveys at community events and in schools; - The predominant concerns include drug use, including marijuana laced with hard drugs, physical safety on local trails, and self-proclaimed "gangs" intimidating people; - The survey identified community agency support, and curfew, fighting and bullying bylaws as resources that are working well; - The Community Engagement Action Team recommend the following additions to our community: Extracurricular activities (free drop-in sports) Community events (e.g. movie nights) Block parties Additional opportunities for input for the youth School and community anti-drug use presentations Creation of a youth center to provide a safe place for positive activities and healthy adult connection - Needles in local playgrounds present a significant risk. The Action Committee is planning an event to clean up needles in local playgrounds and the spray park. The Committee will count every needle picked up and let the community know that, while this is a serious safety concern in our community, it is easy to take action and make a difference; - Discussion regarding new multi-plex facility.
4.2 TransCanada Presentation
Kristen Monzingo and Cole Thomson, Public Affairs, Canada West representing TransCanada gave a PowerPoint and Verbal presentation to Council. Discussion included: - TransCanada Capital Project Overview; - TransCanada Corporation is one of North America's largest natural gas pipeline networks operating 91,900 kilometers of pipelines, transports more than 25% OF continental demand and has over 650 billion cubic feet of gas storage capacity; - The company is one of Canada's largest private sector power generators with 11 power facilities, approximately 6,100 megawatts. This includes wind, nuclear and natural gas; - Saddle West Expansion Project is a 30 megawatt compressor unit and cooler additions at the existing Swartz Compressor Station site located 10 kilometers south of Edson; - Clearwater West Expansion Project is a 30 megawatt compressor unit addition at the existing Wolf Lake Compressor Station site located 39 kilometers southeast of Edson; - An Application has been submitted to the National Energy Board for the 2021 Nova Gas Transmission Ltd. System Expansion Project which includes the Edson Mainline Loop No. 2 (Robb Section) which is 42 kilometres of 48-inch pipeline and Edson Mainline Loop No, 2 (Dismal Creek Section) which includes 32 kilometers of 48-inch pipeline; - TransCanada is committed to the development of balanced and sustainable energy and has invested more than 5 billion dollars in emission-less energy sources.
Mayor Soroka recessed the meeting at 10:22 AM.
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Page 6 of 43 Council Meeting Minutes April 24, 2018
Mayor Soroka reconvened the meeting at 10:34 AM.
5 CHIEF ADMINISTRATIVE OFFICER
5.1 Letters to Minister of Transportation
RFD - 804
At the Governance and Priorities meeting held on April 17, 2018, Council discussed two provincial transportation issues that need Ministerial action. The first issue is with respect to Highway 32 and the narrowness of the highway and its continual use as a wide load corridor, and the additional concerns of its poor surface condition.
The second issue with respect to highway 40 into the hamlet of Cadomin. Every spring and after severe weather events, a portion of the highway is impassable trapping the residents in the community and causing risks to emergency services and school buses.
Presented for council review and consideration are two letters to the Minister of Transportation dealing with the above two items.
RES 117-04-24-18 MOVED BY Councillor Lavone Olson that Council for Yellowhead County adopts and endorses the draft letters to the Minister of Transportation regarding concerns with Highway 40 and Highway 32 as amended. CARRIED UNANIMOUSLY
6 INFRASTRUCTURE SERVICES
6.1 Niton to Seabolt - Various Locations Street Improvements and Other Works - Tender Award
RFD - 800
Tender to rehabilitate roads in multiple County locations (Niton Junction, Carrot Creek Loop, Wolf Lake Old Hwy, Maskuta and Seabolt subdivisions), pave surfaces at the Peers Sani-dump and Pinedale Transfer Station, as well as, undertake culvert settlement pavement repairs at various locations within the County closed on April 5, 2018. 1. E Construction Ltd. $2,831,609.27 2. Knelsen Sand & Gravel Ltd. $2,845,924.19 3. Central City Asphalt Ltd. $3,170,111.85
The low bid submitted by E Construction Ltd. meets all tender requirements. E Construction Ltd. has worked on previous Yellowhead County projects and provided a satisfactory product on similar projects within the County.
The contract has a completion date of September 30, 2018.
RES 118-04-24-18 MOVED BY Councillor David Russell that Council award the contract for the Niton to Seabolt - Various Locations Street Improvements and Other Works to E Construction Ltd. at a reduced scope of work tendered price of $2,395,865.52 with the Pinedale Transfer Station paving project removed from the tender and that money be used to complete the remaining projects.
RES 119-04-24-18 MOVED BY Councillor Shawn Berry that Council for Yellowhead County accepts an amendment to the previous motion as follows: that Council award the contract for the Niton to Seabolt - Various Locations Street Improvements and Other Works to E Construction Ltd. at the tendered price of $2,395,865.52 with the Pinedale Transfer Station included in the tender and that the necessary additional funding be allocated from reserves. CARRIED
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Page 7 of 43 Council Meeting Minutes April 24, 2018
6.2 Bridge File 70091, Tributary to Lobstick River Culvert Replacement on Twp. Rd. 544 NE of Wildwood
RFD - 798
Tenders for Bridge File 70091 closed on March 23, 2018. The tendered work includes 2-2700mm culvert replacements, rip rap aprons, and road work. The County received 4 bids as follows; Prairie Erectors International Inc. $446,465.00 Inline Contracting Partnership $441,200.00 Formula Alberta $386,700.00 Unsurpassable Construction Ltd. $373,950.00
The low bidder, has not worked for Yellowhead County before, but has performed this type of work in the past. The County requested a background reference check, and all 3 references from other Counties responded in a positive manner. Unsurpassable Construction comes recommended by MPA Engineering.
RES 120-04-24-18 MOVED BY Councillor Anthony Giezen that Council award Bridge File 70091 Culvert Replacement to Unsurpassable Construction Ltd. in the amount of $373,950.00 and that If the additional $19,816 is required to complete the project the money be taken from any unspent monies in the overall construction budget or from County reserves as determined by Council at a later date. CARRIED UNANIMOUSLY
7 COMMUNITY SERVICES
8 PROTECTIVE SERVICES
8.1 Award of Tender for the Construction of the Emerson Creek and the Peers Communications Towers
RFD - 802
Yellowhead County embarked on a communication tower project to increase the ability of citizens living within the County to have greater access to internet, cell coverage, and public safety radio coverage. The vision is for providers to co-locate on County owned and constructed towers to provide these services.
The first and second phase of this project has been completed with the construction of the Wildwood (YH-1) tower site and the Obed (YH-5) Fulham (YH-2) and Cadomin (YH-6) tower site. Co-location is currently underway on all County owned towers, with applications pending and in process
The process to get the first phase towers at Wildwood (YH-2) and Obed (YH-5) built was not without issues. Time lines were not met, sub-contractors were sub-standard, and issues with extra costs arose on a regular basis. This was all handled but became very time consuming for Administration.
To prevent this from happening on the new Fulham (YH-2) and Cadomin (YH-6) tower construction project, and any tower project that may be under taken in the future, a fixed bid system has been developed by Yellowhead County Administration and Vitel Consulting. The fixed bid system outlines that the costing provided must include all aspects of construction and commissioning. A mandatory site visit was included in the Request for Proposal (RFP) to show all proponents what they would be dealing with as far as the site location is concerned. A very strict timeline with a built in and a penalty clause that the successful proponent must agree to has also been included. The new Emerson Creek Tower (YH-15) and the Peers Tower (YH-18) fall under his process. The RFP includes a marking system for proponent selection as follows:
Cost 40% Qualifications 40% Timeliness 20%
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Page 8 of 43 Council Meeting Minutes April 24, 2018
Three (3) proposals were received on time for YH-15 and YH-18, and reviewed by Administration and Alan Bly from Vitel Consulting. The submissions are:
Westower Communications. Fixed bid of $ 953,990.00 dollars 3C Information Solutions Inc. Fixed bid of $ 880,848.00 dollars Quanta Tower Inc. Fixed bid of $ 1,645,709.34 dollar
Out of the three (3) proposals reviewed, two (2) were deemed to be complete and moved forward to an in person interview held at the Yellowhead County Edson Administration building. Those two are as follows:
3C Information Solutions Westower Communications.
On completion of the interviews using the marking systems and answers related to the interview questions the following results have been produced:
3C Information Solutions Inc. Fixed bid price of $ 880,848.00 dollars and 100 points. Westower Communications. Fixed bid price of $ 953,990. 00 dollars and 80 points.
RES 121-04-24-18 MOVED BY Councillor Shawn Berry that Council for Yellowhead County award the Tender for the Emerson Creek (YH-15) and Peers (YH-18) communications tower design and build to 3C Information Solution Inc. at a cost of $880,848.00 dollars CARRIED UNANIMOUSLY
9 CORPORATE AND PLANNING SERVICES
9.1 March 2018 Financial Report
RFD - 801
Presented for Council's review are the unaudited financial results for the period ending March 31, 2018.
Administration presented the following information: Financial assets as at March 31, 2018 Listing of all vendor payments for the month of March 2018 Salaries and wages for March 2018 and year to date Financial results for each function in comparison to the 2018 Final Budget.
RES 122-04-24-18 MOVED BY Councillor Sandra Cherniawsky that Council for Yellowhead County accept the March Financial Report for information purposes. CARRIED UNANIMOUSLY
10 GENERAL ADMINISTRATION
10.1 Follow Up Action List
RES 123-04-24-18 MOVED BY Councillor Dawn Mitchell that Council for Yellowhead County accepts the April 24, 2018 Follow Up Action List for information purposes. CARRIED UNANIMOUSLY
10.2 Council Schedule
RES 124-04-24-18 MOVED BY Councillor Lavone Olson that Council for Yellowhead County accepts the council schedule for information purposes. CARRIED UNANIMOUSLY
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Page 9 of 43 Council Meeting Minutes April 24, 2018
10.3 Council Information Package
RES 125-04-24-18 MOVED BY Councillor Anthony Giezen that Council for Yellowhead County accepts the April 12, 2018 Council Information Package, previously distributed, for information purposes. CARRIED UNANIMOUSLY
11 MAYOR & COUNCILLOR REPORTS
11.1 Mayor and Councillor Reports
RES 126-04-24-18 MOVED BY Councillor Lavone Olson that Council for Yellowhead County accepts for information the reports which were presented and reviewed at the April 17, 2018 Governance and Priorities Committee meeting submitted by Councillor Cherniawsky, Councillor Giezen, Councillor Lowe, Councillor Russell, Councillor Berry, Councillor Williams, Councillor Mitchell, Councillor Olson, and Mayor Soroka. CARRIED UNANIMOUSLY
12 IN-CAMERA SESSION
12.1 In-Camera Session
RES 127-04-24-18 MOVED BY Councillor Shawn Berry that Council for Yellowhead County enters into an In- Camera session at 11:03 AM. CARRIED UNANIMOUSLY
RES 128-04-24-18 MOVED BY Councillor David Russell that Council for Yellowhead County adjourns the In- Camera session at 11:25 AM. CARRIED UNANIMOUSLY
13 ADJOURNMENT
13.1 Adjournment of Council Meeting
RES 129-04-24-18 MOVED BY Councillor Shawn Berry that Council for Yellowhead County adjourns the April 24, 2018 Council meeting at 11:26 AM. CARRIED UNANIMOUSLY
Gerald Soroka, Mayor
Jack Ramme, Chief Administrative Officer
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Page 10 of 43 Yellowhead County Council Request for Decision
Date Presented: May 08, 2018 Item Number: RFD - 816
SUBJECT Inter-municipal Collaboration Framework /IDP's
ISSUE To seek Council support relative to acquiring a Ministerial Exemption as it pertains to ICF's with some of Yellowhead County's rural neighbours.
BACKGROUND Effective April 1, 2018, the Province has enacted legislation requiring municipalities to enter into Inter-municipal collaboration Frameworks (ICF) and Intermunicipal Development Plans with their municipal neighours. In the case of Yellowhead County, that means ICF's and IDP's being created for the Towns of Edson and Hinton, and the rural municipalities of Greenview, Woodlands, Lac Ste. Anne, Parkland, Brazeau and Clearwater, and possibly Improvement Districts #25 and 12. The general intent of the legislation is to get municipalities working together to create efficiencies in planning and service delivery. While the intent may be admirable, the practicality is a bit suspect.
Many of the rural municipalities which share a boarder Yellowhead County are in the green zone and to produce a Inter- municipal Development Plan would be pointless and a waste of valuable resources. Likewise, to create an ICF in areas where the only service is a single road or no services at all, again is a waste of resources.
Having met recently with some of our major industrial tax payers, it is this very kind of wasteful exercise that is causing frustrations relative to use of tax dollars by industries trying to find savings and competitive advantages.
As such, Administration is seeking Council support to gain Ministerial approval per section 708.28(4)(b) in which the Minster may by order exempt one or more municipalities from the requirement to create the framework. (ICF)
Should council be in favor of this approach, Administration would confirm with its neighbouring rural municipalities that they support this approach. If in favor, a letter would be drafted for the Mayors signature to be sent to the Minister. The municipalites that make sense to be excluded from the requirement are Greenview, Woodlands, Brazeau and Clearwater. As Yellowhead County does share a communication tower and has some road infrastructure that boarders Lac Ste. Anne, it may be wise to conduct the excercise with them. The County has already started the Process with Parkland County.
REPORT/DOCUMENT
FINANCIAL The IDP's created for Edson and Hinton cost on average of $50,000 - $80,000. Rural municipalities could cost in the areas of $20,000 - $30,000 per. Costs associated with ICF's are not known at this time.
OPTIONS 1. Council can write to the Minister to seek an exemption to preparing and IDP and ICF for those neighbouring municipalities surrounded by green Zone.
Page 11 of 43 2. Council can proceed to develop the IDP's and ICF's for each neighbouring municipality.
RECOMMENDATION Administration recommends that Council seek a Ministerial exemption relative to preparing and IDP and ICF for those municipalities surrounded by green zone.
Submitted by Jack Ramme, CAO
Page 12 of 43 Yellowhead County Council Request for Decision
Date Presented: May 08, 2018 Item Number: RFD - 805
SUBJECT Motor Grader Replacement
ISSUE Award of proposal for the replacement of three(3) Motor Graders
BACKGROUND The County in its 2018 budget had included for the replacement of three(3) motor graders (units YCE 053, 054, 055). Yellowhead County plans for the replacement of its graders at 7500 hours or five years whichever comes first. This replacement plan ensures that the motor graders have full warranty and that the County has a guaranteed buyback value.
Motor graders Unit #YCE 053, 054, 055 are scheduled to be replaced in 2018. By July these units will reach the five years/7500 hour replacement time frame, the warranty will expire and the buyback value will no longer apply.
Yellowhead County has undertaken to participate in the RMA Motor Grader Purchase Program.
The RMA on behalf of its members has solicited bids for Motor Graders. The intent of the Request for Proposal is to provide municipalities across Alberta, Saskatchewan and Manitoba with access to preferred pricing obtained through the cooperative purchasing model similar to other trade programs offered to its members. The ability to aggregate the purchases of all members provides for discounted pricing that would otherwise be unavailable. This RFP has been advertised through the Alberta Purchasing Connection (APC) following the requirements within the Canadian Free Trade Agreement (CFTA) and the New West Partnership Trade Agreement for the MASH Sector. After evaluation by the RMA, Finning was the only supplier to meet the requirements of the RFP of the RMA Trade division. Due to meeting the requirements of both the CFTA and NWPTA for fair, open and transparent procurement of goods and services, municipalities can now purchase directly from the manufacturer (using the manufacturer appointed sales representatives) without having to repeat the lengthy specification writing, tendering and award processes that have been completed by the RMA on your behalf.
Based on the tendering information and direction from RMA and the specification developed by Yellowhead County the supplier of the New Motor Graders will be Finning.
Finning's proposal is as follows:
Three(3) New Cat 160M @ $400,000 ea. = $1,200,000 Trade-in Value of YCE 053, 054, 055 = $436,000 Total cost = $764,000
Finning's guaranteed buyback value on the new motor graders is $180,000 ea.
REPORT/DOCUMENT
Page 13 of 43
FINANCIAL $1,320,000 less the trade vale of $426,000 ($894,000) has been include in the 2018 Budget.
OPTIONS 1. That Council approve the purchase of three (3) new Cat 160M Motor Graders from Finning in the amount of $764,000 plus GST. This option would allow the County to replace unit YCE 053, 054, 055.
2. That Council reject all proposals. If this option is chosen the County would continue to operate the existing graders without any warranty.
3. Other direction Council may provide Administration.
RECOMMENDATION That Council approve the purchase of three (3) new Cat 160M Motor Graders from Finning in the amount of $764,000 plus GST.
Submitted by Don O’Quinn, Director of Infrastructure Services
Page 14 of 43 Yellowhead County Council Request for Decision
Date Presented: May 08, 2018 Item Number: RFD - 810
SUBJECT Niton Community Society Capital Assistance Grant
ISSUE Niton Community Society is applying for capital assistance funding above $10,000.00.
BACKGROUND
The Niton Community Society is applying for funding to have new vinyl plank flooring installed as well as renovating the washrooms in their community hall. These projects would then bring both the floor and washrooms up to code.
The Society is also applying for Community Facility Enhancement Funding (CFEP) in the amount of $29,058.00.
The Society received one quote for the flooring and washrooms. They did not seek out an additional quote for the washrooms because they have worked with Wooden Shoe Home Builders in the past and this company has always done an excellent job. They recently completed washroom renovations for the Beaver Meadow Hall and members of that facility were very happy with their work.
With regards to the flooring they only received only one quote for this project as well. Yellowhead Flooring is the only flooring company located in Edson so mileage would be minimal compared to hiring from Edmonton, Spruce Grove or Whitecourt. Yellowhead Flooring installed new flooring at the Carrot Creek Hall a few years ago and again, their members were very happy with the quality of their work.
As this request is over $10,000.00, the Yellowhead County Recreation Board could not approve the application for funding, however at the last recreation board meeting on April 23rd, the Board recommended that Council approve the capital grant request to the Society for completion of the above noted projects.
REPORT/DOCUMENT Attached
FINANCIAL $14,529.00
OPTIONS 1. Council approves the capital assistance grant request from the Niton Community Society in the amount of $14,529.00 for the purchase of new vinyl plank flooring as well as bathroom renovations. 2. Council declines the request for funding from the Society. 3. Council provides an alternate amount of funding to the Society.
Page 15 of 43
RECOMMENDATION That Yellowhead County Council approves the capital grant request from the Niton Community Society in the amount of $14,529.00 for the purchase of new vinyl plank flooring as well as bathroom renovations.
Submitted by Crystal McNernie, Parks & Recreation Supervisor
Page 16 of 43 z t““)@II0WheadCounty COMMUNITY HALL / OUTDOOR AMENITY CAPITAL ASSISTANCE GRANT APPLICATION
Yellowhead County‘s objective in creating an applicationfor the Community Hall OutdoorAmenity Capital Assistance Grant is to simplify and standardize the granting process. When applying for this grant. pleaseprovidethe information requested below.
Applicant Information
Legal Name ofApp|icant
Societies Act incorporation Number Registered Mailing Address 1 Niton Junction, AB TOE 180
I (Allcorrespondenceand cheque willbe mailedtothis address) ,,,,,,e,,,,,,,,.,., NitonCommunityHall
Facility Address/LegalDe:;criptlon T
Registered Holderofi.andTit|e
Aggllcant Agreement I declare that: 1. lam duly authorized representative having legal and/orfinancial signing authority for the above organization. 2. The information contained in this application and supporting documents is true and accurate and endorsed by the above organization. 3. Any grant awarded shall be used solely for the purpose stated in this application and according to grant parameters unless otherwise agreed by Yellowhead County. 4. I have read and understood this declaration and the information contained in the grant application package.
, . , day N"°" J”"°"°" Dated at ,Alberta, this QZ3 of March ,2o 18
Dalueg 780-795-3987 _ Lorna :3 L, Signature of Chairperso Printed Name Phone Email
‘ ,. Z du ‘/02, A Trudy Van Dyk 780-795-3996 trudvand@gypsd , ca Signa?reof Treasur Printed Name Phone Email
Attachment Checklist 3 Current list of Executive and/orBoard of Directors, including names, positions/titles, addresses and phone numbers (home, work, email) E Previous Year's annual financial statement (dated and signed) E Copy of most recent Annual Return filed with Alberta Registry 3 Copy of liability insurance certificate (if not covered through YellowheadCounty master policy) E Copy of all estimates received for the project (minimum 2 estimates submitted)
Page 17 of 43 1. Estimated project startdate as We _ 2. Eel!2018 0r
3. Describe in detail the work to be carried out and the need for this project. We would like new flooring forthe hall (vinyl planking) and a complete renovation of the washrooms. This would bring the washrooms and the floorup to code.
4. Describe how the project willbenefit your community and the County. The beneits to the community and the County would be that the hallwould have a fresh new look and it willalso be safer and more accessible to everyoneusing the hall.
5. Whatother grants have been applied for and/orapproved? We are applying for a CFEP Grantfor $29,058.0()._
Elves 6. Ifapplying for a new facility/outdoor amenity, haveyou done a feasibility plan? l:lNo
Ifyes, please submit a copy of the plan with your application.
7. How will you recognize Vellowhead County's grant contribution to the project? The county willbe recognised in thelocal papers.
Page 18 of 43 We have only one quote for the flooring and one quote for the washrooms. The reason we didn't even try to get more quotes is that we have had work done by Wooden Shoe Home Buildersbefore and they have always done an excellent job. They are local, so mileage isn't an issue and they have also just completed washroom renovations for the Beaver Meadow Halllast fall and Beaver Meadow is very happy with their work also.
We have only one quote for the flooring because they are the only localflooring outfit in Edson and so mileage will be minimal, compared to hiring from Edmonton, Spruce Grove or Whitecourt. Also, Yellowhead Flooring installed new flooring at the Carrot Creek a few years ago and they did an excellent job and Carrot Creek Hall members are very satisfied with the job done.
Page 19 of 43 Project Budget (Please attach an additional sheet, if necessary & include all estimates)
Project Revenue
Vellowhead County Grant $14,529.00 CFEP (hopefully) Other Grants 329058.00
$
$
$
Own Contributions $
"
1. Cash 314,529.00
2. Donated labour/services(as per Provincialstandard)
UnskilledLabor Hours @ $15/hr
SkilledLabor Hours @ $30/hr
Other services (at verified fair market value)
3. Donated material/equipment (heavy equipment, including operator costs @ $60/hr
Total Revenue Project Expenditures
Value of volunteer labour/services
value of donated material/equipment
‘IE9.-H/xroovvxEg4\D\)o..{3*_p~/\ S 'L[‘o§,—0. 00
Po ovI‘lV\<§ S 9~'),‘_D3(p.0D
S
5
Total Project Cost $58,116.00
Balance (Revenue minus Expenditures) 80
Page 20 of 43 WOODEN SHOE HOME BUILDERS
Business number: 822105177
DanielVan Dyk:780-517-5277
Box 263
NitonJunction, AB
TOE130
NITON HALLBATHROOMS RENO QUOTE:
CLARIFICATIONNOTES:
Wooden Shoe has done its best to quote the entire bathroom Reno Project, but has not quoted over and above for unforeseen issues, such as, but not limited to Moldor Rot under existing flooring, frayed or damaged electrical lines. Plumbing quote includes new water and sewer lines to a maximum of three feet from new fixtures. Should old copper pipes need replacing further, plumbing cost quote will increase.
Page 21 of 43 WOODEN SHOE HOME BUILDERS
Business number: 822105177
DanielVan Dyk:780-517-5277
Box 263
Niton Junction, AB
TOE150
NITONHALLBATHROOMS RENOQUOTE:
SERVICE PRICE Allprices include both material and installation and all material necessag for the task Gut bathrooms — dispose of all garbage 3 1,500.00
4 commercial toilets, 1 urinal (new water $ 6,000.00 i and sewer lines at connexion point max I 3’—0"from new fixtures) 5
Electrical $ 2,000.0l.) Partition walls S800.00/bathroomx2 $ 1,600.00 Partition doors with hardware $400.00 x 4 51,600.00 Bathroom grade drywall, taped, mud, ready S3,000.00 for paint $1,500.00 x2 New bathroom entry doors with frames $ 500.00 $250.00 x 2 _ Tllesin toilet and urinal area up to 3ft for $ 800.00 mens bathroom (5 5.00 sq] ft) $1,200.00 Glue] Installation] grout Page 22 of 43 Tiles in tolletraireralupto 3ft for womens S800.00 bathroom ($5.00 sq/ft) Glue/Installation/grout $1,200.00 Wood planks for main bathroom area $ 800.00 Stain and polyurethane for wood S300.00- N Baseboards and trims $ 800.00/bathroom 51,600.00 x2 ._ I Painting (includes paint, primer and painting $2,500.00 supplies) Countertop quartz $1,40D.00x2 $ 2,800.00 4 undermount new slnks $600.00 " 4 new taps 5800.00’ Sub total 529,6001)? GST $ 1,480.00 TOTAL 531, 080.00 Page 23 of 43 Flooring QUOTE YeuowheadBox 06 218 50 Street Ed5°n T‘/E "9 Quote No.: 2156 Tel: (730) 723-7863 . D3 °' 01,19,2018 Fax: (780) 723-7864 1 carpets@telusp|anet.net Sold To: Shlp To: Niton Community Society hall Niton Community Society hall Business No.: 85337 3207 F Description Tax Amount Vinyl Planking - Stack No color Choosen @$3.74Isqft g -— Bar, hall, Main area, Entry, mens and womans washroom and kitchen ~ Supply and install Vinyl Plank g 21,074.62 Removal of vinylbase g 200.00 Labour to undercut jambs g 105.00 Labour to cut doors 9 30.00 Remove and re-install existlng toilets g 300.00 Remove and re-install existing appliances g 105.00 Labour to float ?oor g 1,759.15 Supply and install Vinyl base g 1,125.00 Supply adhesive (?oor and base glue) g 910.50 Supply patch g 140.00 9 - 9 @ 5% g 1,287.48 smpped by 50% deposit on all estimates Including supply only orders Prices on quotes are subject to change prior to deposit. 1.m1Am°1m1 2m36_75 All accounts are due upon completion of job unless otherwise noted. Sold By: Campbell. Trisha Dawn N0 RETURN ON SUPPLY ONLY ORDERS Page 24 of 43 Niton Community Society Financial Statement for 201.7 ./LS6_‘§ Cash - BankAccount $ 21,881.69 Land & Buildings 3 350,000.00 Outdoor Facility S 90,000.00 Contents of Building S 50,000.00 S 511,881.69 Liabilities Income County Operational Grant 2,905.12 County Capital Grant 10,000.00 Jamborees/Events 5,015.15 Donations 40.00 HallRental 9,430.00 Junction Jamboree Income 4,806.50 Miscellaneous Total Income 32,197.77 Exgenses Awards 35.00 BankService Charges 88.25 Building Maintenance 386.33 Cleaning 1,920.00 Business Licenses & Permits 35.00 Donations from Niton Community 125.00 Jamboree/EventsExpense 1,622.11 Capital Grant Project 25,054.49 HallSupplies 773.24 Insurance 1,931.25 ,2 Junction Jamboree Expenses 2,073.43 Miscellaneous Expenses Of?ce Supplies Natural Gas 1,092.00 .2 Power 2,798.97 ./ Sewer 95.00 .1 Total Expenses 38,041.12 Net Income (5243.35) Audited 81Reviewed by ' "714/)(1»i' :3 £2‘.§£;_A5' Date: - g/& //x%5Awr mvrmmmmwwmmwmwwwmmm Page 25 of 43 of NikonCommunity Socielx /b Fab 2.1//7 [#250 Lorna Dalueg Box 212 Nilon Junction, AB TOE ISO 780-795-3967 Vice President Floyd Humphrey Box 93 Nilon Junction, AB TOE ISO 780-795-2427 Igzasurer Trudy Van Dyk Box 7 Ni(on Junction, AB TOE ISO 780-795-3996 Secrelag Kate Gilben Box 7061 Edson, AB T7E IB4 780-795-2396 Directgrs Hank Van Dyk Box 7 Niton Junction, AB TOE ISO 780-795-3996 LorraineHumphrey Box 93 Nilon Junction, AB TOE ISO 780-795-2427 Page 26 of 43 Wade Dalueg Box 2|2 NilonJunction,AB TOE ISO 780-795-3967 BrandyBenson Box 22 Nilon Junction,AB TOEISO 780-795-2421 Page 27 of 43 ANNUALRETURNS FOR SOCIETY AND NON-PROFIT COMPANY - Proof of Filing Alberta Amendment Date: 2016/04/11 NITON COMMUNITYSOCIETY BOX 4] NITON JUNCTION,ALBERTA TOEISO Service Request Number: 25213879 Corporate AccessNumber: 50002l209 Legal Entity Name: NITON COMMUNITYSOCIETY Legal Entity Type: AlbertaSociety Legal Entity Status: Active Registration Date: I954r"03/16 This con?rms the Annual Return for 2016 has been?led as ol’20l6/04/ll. Officer I Director / Branch Status: Active Relationship to Legal Entity: Director lndividuall Legal Entity Type: Individual Last Name / Legal Entity Name: VAN DYK First Name: HANK Street I Box Number: BOX 7 City: NITONJUNCTION Province: ALBERTA Postal Code: TOEISO Status: Active Relationship to Legal Entity: Director lndlvlcluall Legal Entity Type: Individual Last NameI Legal Entity Name: DALUEG Page 28 of 43 Yellowhead County Council Request for Decision Date Presented: May 08, 2018 Item Number: RFD - 814 SUBJECT First reading of Bylaw 10.18, to amend Land Use Bylaw 16.13 from Rural District (RD) to Recreational Use District (RU) for Lot 1, Plan 972-3697 (NE - 23-54-10-W5M) ISSUE First reading of Bylaw 10.18, to amend Land Use Bylaw 16.13 from Rural District (RD) to Recreational Use District (RU) for Lot 1, Plan 972-3697 (NE 23-54-10-W5M) BACKGROUND The subject property is 13.58 acres and is owned by Callioux Enterprises Ltd. The developer wishes to develop an equestrian/ camping facilities on the property. The development will consist of: • Existing main log cabin to be rented for group activities or to accommodate a large family • 2 - 3 smaller cabins to be rented out for guests • 3 wall tents on wood decking to be rented out for guests • 1 teepee to be rented for guests and other cultural experiences • 12 - 15 serviced (water/power) camping stalls on gravel pads with picnic tables and fire pits • 15 - 20 free standing paneled stalls with a wind break on one side to be rented for horses To allow for the development to occur the lands must first be rezoned from Rural District to Recreational Use District. The subject lands are within the Agricultural Policy Area of the Municipal Development Plan which supports recreation and tourism uses which demonstrate compatibility with, or support for, agricultural and rural land use, or which further diversify the agricultural economy. The uses proposed by the Developer are consistent with the intent of these policies. A referral was sent to Infrastructure Services regarding the proposed development. No concerns were received from that department regarding the standard of the road leading to the property. REPORT/DOCUMENT Attached FINANCIAL There are no financial implications to this proposed Land Use Bylaw amendment. OPTIONS 1. That Council for Yellowhead County give first reading to Bylaw 10.18 amending Land Use Bylaw 16.13 for Lot 1, Plan 972-3697 (NE 23-54-10-W5M) from Rural District (RD) to Recreational Use District (RU); and that Yellowhead County Council forward the bylaw to a Public Hearing on June 26, 2018. If Council approves first reading this will allow the subject bylaw to go forward to a Public Hearing. 2. Council could defeat first reading of the subject Bylaw. If Council defeats first reading, this would halt the redistricting process and the lands could not be developed in the fashion indicated by the developer. Page 29 of 43 3. Council could provide other direction. RECOMMENDATION That Council for Yellowhead County give first reading to Bylaw 10.18 amending Land Use Bylaw 16.13 for Lot 1, Plan 972- 3697 (NE 23-54-10-W5M) from Rural District (RD) to Recreational Use District (RU); and that Yellowhead County forward the bylaw to a Public Hearing on June 26, 2018. Submitted by Brent Shepherd, Planning & Development Manager Page 30 of 43 BYLAW NO. 10.18 BEING A BYLAW TO AMEND LAND USE BYLAW NO. 16.13 WHEREAS, the Municipal Government Act, Being Chapter M-26, R.S.A., 2000, authorizes a Council to amend a land use bylaw; AND WHEREAS a public hearing was held in respect to the proposed amendment pursuant to the Municipal Government Act, Being Chapter M-26, R.S.A., 2000; NOW THEREFORE, the Yellowhead County Council, in the Province of Alberta, duly assembled, hereby enacts as follows: 1) That the land use designation for Lot 1, Plan 972-3697 within the North East Quarter, Section Twenty Three (23), Township Fifty Four (54), Range Ten (10), West of the Fifth Meridian be changed from RD – Rural District to RU – Recreational Use District in the Yellowhead County Land Use Bylaw No. 16.13 as per Schedule “A” attached. 2) This bylaw comes into force at the beginning of the day that it is passed in accordance with Section 189 of the Municipal Government Act, Being Chapter M-26, R.S.A., 2000. READ a first time this Day of A.D., 2018 PUBLIC HEARING held this Day of A.D., 2018 READ a second time this Day of A.D., 2018 READ a third time this Day of A.D., 2018 SIGNED this Day of A.D., 2018 Mayor Gerald Soroka Chief Administrative Officer, Jack Ramme Page 31 of 43 BYLAW NO. 10.18 REDISTRICT LOT 1, PLAN 9723697 FROM RURAL DISTRICT (RD) TO RECREATIONAL USE (RU) DISTRICT SCHEDULE "A" Land to be re- districted from RD to RU Subject Land SITE PLAN Page 32 of 43 Yellowhead County Council Request for Decision Date Presented: May 08, 2018 Item Number: RFD - 808 SUBJECT Bylaw 12.18, Amend Land Use Bylaw 16.13 from RD-Rural District to CR-Country Residential District for Plan 022 4386, Block 1, Lot 2, Part of SW 36-53-17-W5M ISSUE Request from landowner to redistrict Plan 022 4386, Block 1, Lot 2, Part of SW 36-53-17-W5M from RD - Rural District to CR - Country Residential District to accommodate additional subdivision. BACKGROUND Dany and Grace Pedneault have submitted a subdivision application for Plan 022 4386, Block 1, Lot 2, to create two additional residential parcels. These parcels will be 1.01 ha. and 1.46 ha. in area. Each proposed parcel is currently developed with an existing residence. The proposed remainder is currently vacant. The subject land is in the Edson Intermunicipal Development Plan in an area where Country Residential development is contemplated. The Town of Edson has no objection to Bylaw 12.18. Studies provided by the developer and its engineer in support of the Land Use Bylaw Amendment indicate there there is a sufficient supply of potable water as per the requirements of the Water Act to provide potable water to this development. The studies also indicate that none of the soils are currently suitable for development of conventional sewage disposal septic field. The study indicates that alternative methods such as a raised treatment field ( treatment mounds) or other system approved by the Province of Alberta could be considered an option for these lots. The design of such systems should be conducted by an experienced licensed professional. Testing of near surface water table indicates that residential basement construction is feasible at two of the locations tested within the proposed remainder. REPORT/DOCUMENT Attached FINANCIAL None OPTIONS 1. That Council for Yellowhead County give First Reading to Bylaw 12.18 amending Land Use Bylaw 16.13 for Part of Plan 022 4386 Block 1, Lot 2, part of SW 36-53-17-W5M from RD - Rural District to CR - Country Residential District as indicated on Schedule "A" and that Council for Yellowhead County forward the bylaw to a public hearing on June 26, 2018. If Council approves First Reading this will allow the bylaw to go forward to a Public Hearing 2. Council could defeat First Reading of the subject bylaw. If Council defeats First Reading, this would not allow the landowners to subdivide their property as proposed. 3. Council could provide other direction. RECOMMENDATION Page 33 of 43 That Council for Yellowhead County give First Reading to Bylaw 12.18 amending Land Use Bylaw 16.13 for Plan 022 4386, Block 1, Lot 2, Part of SW 36-53-17-W5M from RD - Rural District to CR - Country Residential as indicated on Schedule "A"; and that Council for Yellowhead County forward the Bylaw to a Public Hearing on June 26, 2018. Submitted by Kelly Jensen, Subdivision Officer Page 34 of 43 )@IIoWheadCounty Application No. ?li’-03 APPLICATION FOR AMENDMENTTO THE YELLOWHEAD COUNTY LANDUSE BYLAW 16.13 INVEhereby make application to amend the Yellowhead County Land Use Bylaw No. 16.13 Appllcanll Opus Stewart Weir Telephone (780)410-2580 MallingAddress: Suite 140, 2121 Premier Way Sherwood Park AB Poslal Code T8H 0B8 Dany and Grace Pedneault (780) 712-0780 Landownellsll Telephone Malllng Address: 53509 Range Road 171 Yellowhead County AB Postal Code T7E 3L1 Legal Land Description Lot Block Plan Certificate of Title Size of Parcel 2 1 022 4386 12.17 ha/30.09 ac NW / NE / SW / SE Section Township Range 0 O 35 53 17 W5M (please Indicate) lANeenclose $400.00 being the application fee, payable to Yellowhead County Amendment Pro osed FROM; RD Rural District To CR Country Residential Plannin reasons and Merits in su onofA lication for Amendment This parcel is a remnant of land that has been surrounded by country residential development. Initiallythe landowners would like to create separate parcels for the existing residential consisting of 2 homes, one is a 2 story house (1650 sq ft) and a modular home (1500 sq ft). March 21 2018 DAT E SIGNATURE OF APPL|CANT(S) 21, 2018 DAT EMarch SIGNATURE OF LANDOWNER(S) lgejsed This personal information is being collectedunderthe authority ofMunicipal Goven1mentAct, Being Chapter M~Z6R4SbA|YZo?andwill to process amendments to the Land Use Bylaw No. 16.13. It is protected by the privacy provisions of the Freedom of Infunnation d Privacy Act, Chapter F-18.5 R.S.A., 2000. If you have any questions aboutthe collectionof this personal information.please contact the Planning Manager. Yellowhead County Ph. 780-723-4800 2716 15'Avenue Fax 780-723-5066 Edson, Alberta T7E 1N9 Email [email protected] Page 35 of 43 BYLAW NO. 12.18 BEING A BYLAW TO AMEND LAND USE BYLAW NO. 16.13 WHEREAS, the Municipal Government Act, Being Chapter M-26, R.S.A., 2000, authorizes a Council to amend a land use bylaw; AND WHEREAS a public hearing was held in respect to the proposed amendment pursuant to the Municipal Government Act, Being Chapter M-26, R.S.A., 2000; NOW THEREFORE, the Yellowhead County Council, in the Province of Alberta, duly assembled, hereby enacts as follows: 1) That the land use designation for Plan 022-4386, Block 2, Lot 1 in part of the South West Quarter, Section Thirty Six (36), Township Fifty Three (53), Range Seventeen (17), West of the Fifth Meridian be changed from RD – Rural District to CR – Country Residential District in the Yellowhead County Land Use Bylaw No. 16.13 as per Schedule “A” attached. 2) This bylaw comes into force at the beginning of the day that it is passed in accordance with Section 189 of the Municipal Government Act, Being Chapter M-26, R.S.A., 2000. READ a first time this Day of A.D., 2018 PUBLIC HEARING held this Day of A.D., 2018 READ a second time this Day of A.D., 2018 READ a third time this Day of A.D., 2018 SIGNED this Day of A.D., 2018 Mayor Gerald Soroka Chief Administrative Officer, Jack Ramme Page 36 of 43 BYLAW NO.12.18 SCHEDULE "A" SUBJECT LANDS SITE PLAN Page 37 of 43 9.70hCI 8 ; 1 4 c: UEB 4 3 8 6 DC O.58ha 8: J 1.01h0 1.12|'1cI LOT 1 LOT 2 __ _ 45.30 22.57 39.17 861 Z] 3:4' 48.76 Lg,0“ 65.24 94.48 LN IE5‘l\) M SW36 53-175 25 50 100 150 200 250 LOCATION PLAN METRES FOR FUTURE SUBDIVISION DRAWN: AA SCALE: ‘I:250O CHECKED: LH DATE: MAR. 05. 2017 FILE No.: ED55~3664O owe No.:38903 Page 38 of 43 . . 1.0km 0.5 0.0 35 26 04 08 100m 80 60 40 20 0 S.W. SEC.36 - TWP.53 - RNG.17 - SEC.36 - TWP.53 S.W. Scale 1:2500 Scale 36 1 1 5 5 5 5 m 25 m Scale 1:50,000 Scale 6 6 5 5 m m Subdivision Area: 1.01ha +/- Proposed Plan Subdivision of 1 1 1 1 5 5 5 5 5 5 5 5 Landowner Sign:______Landowner Date: ______County the it to &return Office) sign sketch this all Landowners have (Please represents themeasurements hereby certify accurately I sketch / WE the above OWNER: m m m m P H F Yellowhead County Pumpout Tank Holding Field System Subdivision Titled Area 9 Page 39 of43 9 4 4 Subdivision Area: m m 1.46ha +/- W W5M Plan 022 4386 Block 1Lot2 Plan0224386Block W5M Legend Right-Of-Way Approach Well Residence Outbuilding 1 1 5 5 5 5 m m of the proposed subdivision. subdivision. of theproposed Municipal Boundary Cadastre Bodies Water Creeks Rivers / Trees Name: File No.: Title No.: Location: Date: byowner. supplied as data located Improvements approximate. are &Area Distances calculations Note: Plan 0224386 Block 1, Lot 2 36-53-17-W5M SW GRACE PEDEAULT AND DANY PEDNEAULT S18-008 102058583 April 19,2018 Page 40 of 43 May 2018 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 Council Meeting 1:00 Council Schedule GYSD Meeting 13 14 15 16 17 18 19 Governance and Priorities Yellowhead County Committee 2716 1st Avenue Edson, Alberta T7E 1N9 20 21 22 23 24 25 26 Phone: 780-723-4800 Fax: 780-723-5066 Council Meeting 27 28 29 30 31 Page 41 of 43 June 2018 SUN MON TUE WED THU FRI SAT 1 2 FCM 3 4 5 6 7 8 9 FCM Council Schedule 10 11 12 13 14 15 16 Yellowhead County 2716 1st Avenue Edson, Alberta T7E 1N9 17 18 19 20 21 22 23 Phone: 780-723-4800 Fax: 780-723-5066 Governance and Priorities Committee 24 25 26 27 28 29 30 Council Meeting Page 42 of 43 Council Information Package 26-Apr-18 Name of Article Author Received RCMP Meeting at RMA Todd Shean, Deputy Commissioner 18-Apr-18 GYPSD Capital Plan Brenda Rosadiuk, Chair 24-Apr-18 Page 43 of 43