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File and Printer Sharing with Microsoft Windows

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File and Printer Sharing with Microsoft Windows Operating System File and Printer Sharing with Microsoft Windows Microsoft Corporation Published: November 2003 Abstract File and printer sharing in Microsoft® Windows® allows you to share the contents of selected folders and locally attached printers with other computers. Windows XP, Windows 2000, Windows 98, Windows Millennium Edition (Me), and Windows NT® 4.0 support file and printer sharing. For each of these operating systems, this article describes the features, components, connection process, how to share a folder and connect to a shared folder, how to share a printer and connect to a shared printer, and how to manage file sharing in a small office/home office environment. Microsoft® Windows® XP Technical Article The information contained in this document represents the current view of Microsoft Corporation on the issues discussed as of the date of publication. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information presented after the date of publication. This document is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, AS TO THE INFORMATION IN THIS DOCUMENT. Complying with all applicable copyright laws is the responsibility of the user. Without limiting the rights under copyright, no part of this document may be reproduced, stored in or introduced into a retrieval system, or transmitted in any form or by any means (electronic, mechanical, photocopying, recording, or otherwise), or for any purpose, without the express written permission of Microsoft Corporation. Microsoft may have patents, patent applications, trademarks, copyrights, or other intellectual property rights covering subject matter in this document. Except as expressly provided in any written license agreement from Microsoft, the furnishing of this document does not give you any license to these patents, trademarks, copyrights, or other intellectual property. © 2003 Microsoft Corporation. All rights reserved. Microsoft, Windows, and Windows NT are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. The names of actual companies and products mentioned herein may be the trademarks of their respective owners. Microsoft® Windows® XP Technical Article Contents File and Printer Sharing Overview ............................................................................................... 1 Windows XP ................................................................................................................................... 2 File Sharing in Windows XP ......................................................................................................... 2 Shared Documents Folder ....................................................................................................... 2 Simple File Sharing .................................................................................................................. 2 Advanced File Sharing ............................................................................................................. 3 Connecting to a Windows XP Shared Folder .............................................................................. 6 Connecting When Simple File Sharing is Being Used ............................................................. 6 Connecting When Advanced File Sharing is Being Used ........................................................ 6 Components of File and Printer Sharing ...................................................................................... 7 Enabling File and Printer Sharing .............................................................................................. 10 Sharing a Folder......................................................................................................................... 11 Connecting to a Shared Folder .................................................................................................. 11 Using Start-Run ...................................................................................................................... 11 Using My Network Places ...................................................................................................... 12 Mapping a Network Drive ....................................................................................................... 13 Sharing a Printer ........................................................................................................................ 15 Connecting to a Shared Printer.................................................................................................. 15 From the Add Printer Wizard .................................................................................................. 15 Using Start-Run ...................................................................................................................... 17 Using My Network Places ...................................................................................................... 18 Managing Shared Folders .......................................................................................................... 18 Windows 2000 .............................................................................................................................. 20 File Sharing in Windows 2000 ................................................................................................... 20 Connecting to a Windows 2000 Shared Folder ......................................................................... 21 Components of File and Printer Sharing .................................................................................... 22 Sharing a Folder......................................................................................................................... 25 Connecting to a Shared Folder .................................................................................................. 26 Using Start-Run ...................................................................................................................... 26 Using My Network Places ...................................................................................................... 27 Microsoft® Windows® XP Technical Article Mapping a Network Drive ....................................................................................................... 28 Sharing a Printer ........................................................................................................................ 29 Connecting to a Shared Printer.................................................................................................. 30 From the Add Printer Wizard .................................................................................................. 30 Using Start-Run ...................................................................................................................... 31 Using My Network Places ...................................................................................................... 32 Managing Shared Folders .......................................................................................................... 32 Windows 98 and Windows Me .................................................................................................... 34 File Sharing in Windows 98 and Windows Me ........................................................................... 34 Share-Level Access ............................................................................................................... 35 User-Level Access ................................................................................................................. 36 Connecting to a Windows 98 or Windows Me Shared Folder ................................................... 37 Connecting When Share-Level Access Control is Being Used .............................................. 37 Connecting When User-Level Access Control is Being Used ................................................ 38 Components of File and Printer Sharing .................................................................................... 38 Sharing a Folder......................................................................................................................... 40 Connecting to a Shared Folder .................................................................................................. 41 Using Start-Run ...................................................................................................................... 41 Using Network Neighborhood or My Network Places ............................................................ 41 Mapping a Network Drive ....................................................................................................... 43 Sharing a Printer ........................................................................................................................ 44 Connecting to a Shared Printer.................................................................................................. 44 From the Add Printer Wizard .................................................................................................. 44 Using Start-Run ...................................................................................................................... 46 Using Network Neighborhood or My Network Places ...........................................................
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