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York Museums Trust Risk Assessment Form

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York Museums Trust Risk Assessment Form YORK MUSEUMS TRUST RISK ASSESSMENT FORM RISK ASSESSMENT FORM TO BE COMPLETED IN FULL THEN SENT TO HEALTH & SAFETY FOR FINAL APPROVAL AND A RA NUMBER RA NUMBER: COVID-YMG-S05 LOCATION FOR RISK ASSESSMENT RISK ASSESSMENT TITLE PERSON OR PERSONS COMPLETEING THIS DATES OF PAGES RISK ASSESSMENT CHANGES MUSEUM GARDENS COVID-19 Original strain H&S ADVISOR ANDY WALLER 16.08.21 7 SARS-CoV-2 VARIANT new strain RELATED WORKPLACE RISKS/HAZARDS HAZARDS POTENTIAL RISKS TO PERSONS RISK LIST EXISTING CONTROLS IN PLACE LIST ANY ADDITIONAL START FINISH ASSOCIATED WITH VISITORS TO YORK AT RISK LEVEL CONTROLS REQUIRED DATE DATE THE CORONAVIRUS MUSEUM GARDENS L M H PANDEMIC CAUSED BY HAZARDS Risk of infection People can catch the Staff, Museum Gardens opening times have Operations and locations AUG 21 OPEN from COVID-19 Coronavirus from others volunteers, been adjusted to avoid rush hour will be designed and the SARS-CoV-2 who are infected in the visitors, pedestrian traffic. accordingly and, where this VARIANT following ways: contractors cannot be achieved, the Virus moves from Museum Gardens only to open if it is task/activity will cease. person-to-person in deemed safe. Clear direction to Gardens droplets from the nose Manager that if the Gardens cannot be Only assigned essential or mouth spread when managed within the safety requirements, tasks/activities or specified a person with the virus they should close the site to the public. opening operations will coughs or exhales take place and all other The virus can survive Specific safety pre-visit information is set activities will cease for up to 72 hours out out on YMT website advising visitors of of the body on surfaces the behaviours required, the restrictions Internal communication which people have on site and a reminder of their own channels and cascading of coughed on, etc. personal responsibility to observe site messages through line rules and information. managers will be carried People can pick up the out regularly to reassure virus by breathing in the Safety information clearly displayed and support staff in a fast- droplets or by touching throughout the site to help visitors changing situation. contaminated surfaces and observe social distancing. then touching their eyes or The Trust will make a mouth. One-way traffic at site entrance and exit report under RIDDOR (The points. Reporting of Injuries, Diseases and Dangerous All staff that are within the Government’s Occurrences Regulations specified extremely vulnerable groups must not be at work at this time. 2013) and inform the local health authorities Staff are reminded that they must self- If there is a confirmed case isolate in accordance with government of COVID-19 or the SARS- guidance and get a coronavirus test if they CoV-2 VARIANT n the develop symptoms. Gardens Manager will workplace. send home any member of staff who displays symptoms. Staff are reminded to stay away from work should a member of their household develop symptoms, pending the outcome of a coronavirus test on that household member. Staff are reminded As of 16.08.21 Anyone told by the NHS app to self-isolate will not need to do so, as long as they have received their 2nd vaccination more than 14 days prior to their contact with a positive case. People are advised to take a Covid-19 PCR test as soon as possible to check if they have the virus and any of its variants of concern. If you test positive then you must isolate for 10 days from the date of the positive test. Access and egress gates Staff At Museum street entrance the two side Gardens Manager will have AUG 21 OPEN causing ‘bottlenecks’ and Public gates are used for Access and Egress so the authority to close the not allowing for social Visitors that social distancing is undertaken. site in case of a significant distancing, increasing risk Contractors One gate for access to the gardens and concern. of transmission. one gate for egress from the Gardens. There will also be a hatched area on the floor from each pillar facing inwards coming to a pyramid point. This will be in yellow tape or paint to help with the flow from the two side gates for access and egress. Signage placed on either side of the gates; these signs include: No entry signs. Entrance signs. Exit signs. Also ‘A’ board signage will be displayed throughout the Gardens. Marygate gates will have signage asking the public to wait and give way to footfall already coming through the gates and vice versa. The gates leading to the edible wood, the Snickelway to exhibition square next to the Art Gallery and at the Exhibition square end will also have signage attached asking the public to wait and give way to footfall already coming through the gates and vice versa. All riverside gates will be locked. Queuing to access or Staff External queuing will be managed by the It is reasonable to allow AUG 21 OPEN egress the Gardens and/ or Public public themselves. visitors to manage the flow catering outlets could Visitors themselves. cause crowding and Contractors Internal queuing will be managed by the potentially not allow for public themselves using provided signage social distancing, increasing to help people observe social distancing risk of transmission. rules. Ensure no close seating area created as takeaway service only. Vendors/ contractors Staff Agreement with YMT to cover vendor’s Keep under review AUG 21 OPEN entering and exiting the Public arrival and departure times and processes. Museum Gardens from Visitors Lendal entrance. Contractors External queuing will be managed by the public themselves. Signage will help with guidance and remind the public of the social distancing rules. Transmission risk through Staff Arranging contactless deliveries. Keep under review AUG 21 OPEN deliveries Public Visitors Where possible, arrange deliveries outside Contractors of the opening hours Transmission risk through Public Staff to open and close bins wearing nitrile Staff to make sure that AUG 21 OPEN litter bins as lids are usually Staff gloves (PPE). they wash their hands for a closed for sanitation Visitors minimum of 20 seconds at purposes (rubbish not to be Contractors Staff to be reminded that wearing of first opportunity. exposed / heating up in gloves is not a substitute for good hand sun, birds, squirrels etc.). washing. Staff to wash their hands or use hand sanitiser before and after touching bins with gloves on, dispose of gloves if practicable afterwards. Office bins to be emptied while wearing the correct PPE. Litter in the areas around Staff Agree appropriate queuing direction for Signage will help to remind AUG 21 OPEN catering outlets that may Public the catering outlets to manage. the public of the social increase the risk of Visitors Ice Cream Rescue will queue to the left of distancing rules. transmission. Contractors the serving hatch onto a grassed area with route guidance. YMT staff to monitor. Vendors have responsibility / hygiene legislation. Vendors to have a bin nearby and hand sanitiser stations for public use. Vendors to move bins to appropriate point for collection and emptying. Bins will be moved by one person to minimise the risk of cross infection. st st There is a possibility that Staff 1 Aiders trained in accordance with the 1 Aider provided with AUG 21 OPEN st members of the public or Public updated 1 Aid provisions prior to individual 1st Aid kit. staff will require 1st Aid due Visitors delivering 1st Aid to staff. to Volunteers PPE to include visor, face Incidents/Accidents. Contractors First aid for visitors will be limited and mask, gloves, apron. subject to an appointed person availability, this will be made clear in the pre-visit information. Regularly checking the NHS 111 and Staff are aware of the risks to themselves Gov.uk websites for 1st aid and others. Appropriate PPE will be worn updates. at all times. Staff to be reminded that wearing of gloves is not a substitute for good hand washing. Any 1st aid incident will be attended by two members of staff. Staff will be kept informed of any changes to training needs and 1st aid requirements. Incident and accident forms are filled in with witness statements as required. Emergency services contacted if needed. Defibrillator on site. There is a possibility of Staff Staff have had conflict management YMT to arrange police/ AUG 21 OPEN antisocial behaviour which Public training and are able to deal with street ranger’s presence by may bring our staff into Visitors antisocial behaviour. walk troughs. direct contact with Contractors Emergency services will be contacted if a Contacts including members of the public and situation is unmanageable. Street rangers, CYC, Police members of the public with 101 & 999. each other. Arrangement of benches Staff Ensure benches are adequately spaced. Keep under review AUG 21 OPEN not in line with the social Public Benches are moved back from the path distancing rules. Visitors sides where possible creating a good Contractors social distancing gap. COVID-19 and the If there is a confirmed case Staff, Train on-site employees and managers to The Trust will keep records AUG 21 OPEN SARS-CoV-2 of a member of staff, Public, spot COVID-19 and the SARS-CoV-2 of staff shift patterns for at VARIANT case in the volunteer or contractor Visitors, VARIANT symptoms and use PPE. least 21 days and assist workplace with coronavirus attending Volunteers, NHS Test and Trace with any of the Trust’s buildings Contractors Staff with symptoms AND A POSITIVE TEST requests for that data if or sites ARE to quarantine immediately. needed. This could help contain clusters or Cleaning an area with normal household outbreaks.
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