Clerk's Report for the meeting on 27 June 2019. , and Brownside Parish Council

Minutes of the Parish Council Meeting held on Thursday 27 June 2019, 7.30pm at the Parish Room, 3 Lower Lane, Chinley

Present: Councillors G Hewitt (Chairman), M Walton (Vice Chairman), A Knox, P Wilson, W Smith, Mrs C Howe, Mrs C Rofer and D Fannon.

In Attendance: Clerk Mrs G Cooper, High Peak Borough Councillor E Burton and one member of the public.

19/06/36 Apologies for Absence

Apologies were received and noted from Councillors M Travis and R Drabble.

Also noted were apologies from County Councillor A Fox.

19/06/37 Registration/Declaration of Members Interests

It was noted that, further to the May 2019 elections, a Register of Interest Form has been received from Councillor Mrs C Rofer.

The following declarations of interest were made:

Member Agenda Item Interest Councillor Graham 8(a) Accounts for Wife cleans Parish Hewitt payment Room.

19/06/38 Community Police

PCSO Karen Green was not present. No update had been provided.

19/06/39 Borough Councillors

High Peak Borough Councillor Eve Burton attended and raised concerns about disabled parking at the Community Centre in Chinley. It was agreed to include this on the agenda for the parish council meeting in July. She further advised on an additional request she has made for double yellow lines on Cracken Close in Chinley.

19/06/40 County Councillor

Derbyshire County Councillor Alison Fox was not present. No update had been provided.

19/06/41 Open Forum

One member of the public attended to give their thoughts on the revisions to planning application HPK/2019/0018.

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19/06/42 Change to the Order of Business

RESOLVED: To bring forward agenda item 7, Planning Applications, since an interested person was present to observe the discussion, prior to other business being transacted.

19/06/43 Planning Applications

RESOLVED: The following applications were received and comments approved:

(a) HPK/2019/0018 – Consultation on revisions to Proposed change of use of existing Grade II listed dwelling to create Bed and Breakfast accommodation, erect events Marquee on the rear garden lawn and convert the existing barn to provide smaller events accommodation. White Hall, Unnamed Road From Tramway Track To Whitehough Head Lane, Whitehough, SK23 6EJ.

Chinley, Buxworth & Brownside Parish Council maintain their support for the principles of the proposed development but are very concerned that the proposed revisions are a retrograde step, in particular:

- the change of location of the marquee will bring it closer to additional residential properties and will exacerbate the legitimate concerns of a number of local residents about noise from weddings and other events

- setting back the wall, widening the track and cutting down trees to improve access to/from Lower Lane would have a severe impact on the character of this part of Chinley, the conservation area and the setting of the listed building and is completely unnecessary. Whilst the access may not be not ideal it is not dangerous and the proposed changes simply do not justify the environmental damage that would be caused.

It is clear from local consultation and from comments received by the Parish Council that noise impact is the main concern surrounding the overall plans. We are not convinced about the robustness of the acoustic feasibility study and believe that an objective assessment of noise impact should also be undertaken in other parts of the village, including the Derwent Drive and Lower Lane areas.

We request that not only are appropriate noise mitigation measures taken and conditions attached to the permission but that they are effectively monitored and enforced. Furthermore, we would recommend a condition be attached to limit the number of functions held per year, particularly during the summer months, to reduce the impact of noise on residential amenity.

(b) HPK/2019/0252 – Complete refurbishment of existing building internally and externally, small extension to side for storage room and resurface of existing car park. Community Centre, 21 Lower Lane, Chinley, SK23 6BE. Chinley, Buxworth & Brownside Parish Council and the community

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fully support this application. The community centre is the hub of the village where many community activities, serving all age groups and a whole range of interests, take place. The Parish Council were effectively forced into taking over the community centre from Derbyshire County Council in a very advanced state of decay and without these proposed refurbishment and improvement works there is a real danger the facility will be lost as the building is falling apart. Plans for a new purpose-built and designed community centre remain a strong community aspiration but, at present, there is no prospect of raising sufficient funds to bring that to fruition. Meanwhile, it is important to move ahead with a cost-effective solution that will extend the life of the current building for at least another decade or so. These plans will ensure reasonably low future maintenance costs whilst also respecting the community centre's location within the Conservation Area.

19/06/44 Minutes of the Annual Parish Council Meeting held on 23 May 2019

RESOLVED: That the minutes of the Annual Parish Council Meeting held on Thursday 23 May 2019 be approved for signature by the Chairman as a true and correct record.

19/06/45 Chair’s Update

The Chairman advised that he had attended the recent annual picnic hosted by Friends of Chinley Park in Chinley Park Nature Reserve. He noted it was well attended and there was much enthusiasm and interest for the park.

19/06/46 Clerk’s Report

The Clerk’s report was received and noted.

19/06/47 Chinley Community Centre Project

It was noted that the planning application for the project was now live reference HPK/2019/0252. The architect has forwarded the plans to a number of building contractors but no quotes have been received to date. It was noted that we would await quotes before the project group agree next steps.

Further, Phil Manford had advised that the floor at the exterior entrance to the changing rooms was rotten and would require immediate attention. A quote to be obtained for approval.

19/06/48 Playground Inspection Reports

The playground inspection reports were received. In Chinley a number of branches overhanging the Skatepark were reported. On Squirrel Green a rotten branch had fallen off one tree and had been removed. In Buxworth it was noted that the gate springs needed attention on all three gates. In addition a quote was presented for fence repairs noted at the previous meeting as well as for works to rectify the issues with the gate springs and for works to secure one gate post identified in the RoSPA inspection carried out in May 2019.

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RESOLVED: Cllr Knox to trim back overhanging branches at Chinley Skatepark.

RESOLVED: To approve the quote from Mark Lomas to carry out fence repairs, replace three gate springs and re-cement one gate post at Buxworth Playground at a total cost of £420.

19/06/49 Annual Playground Inspections

A summary of findings from the Annual RoSPA Playground Inspections for Chinley and Buxworth Playgrounds and Chinley Skatepark had been circulated and the issues raised were discussed.

RESOLVED: The following actions were agreed:

Location Item Action Buxworth Playground Gate - latch post loose Re-cement post in place Buxworth Playground Swing – timber crack Monitor and contact in post top to bottom Kompan (supplier) for advice Buxworth Playground Goal posts – uneven Monitor surface in surface weekly inspections Chinley Playground Junior Multiplay – Contact HAGS unable to inspect (supplier) for advice on chains due to covers inspecting chains Chinley Skatepark Knee rail fencing – Continue to monitor decay to timber but it was noted that a components number of loose posts had been re-cemented and a number of rotten top rails had been replaced in September 2018.

19/06/50 Buxworth Car Park

Quotes were presented to carry out works to lay a tarmac speed bump to divert rainwater away from the top of the track going down to the allotments at Buxworth Recreation Ground as well as to tidy and level the track with additional road planings. Road planings to be supplied and delivered by DCC at no cost subject to availability.

RESOLVED: To approve the quote from David Hancock Tarmacing Ltd to lay a tarmac speed bump and tarmac to end of existing at a cost of £480 plus VAT.

RESOLVED: To approve the quote from Mark Lomas to carry out repairs to level the track down to the allotments at a cost of £430.

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RESOLVED: To get a quote for a “No Cars Beyond this Point” sign to be sited at the top of the track down to the allotments.

19/06/51 PDNPA Parish Statement

The draft parish statement written by National Park Authority was discussed.

RESOLVED: Cllr Wilson and the Clerk to meet to write comments for approval at a future meeting and to request an extension to the deadline if necessary.

19/06/52 Seating/benches in the parish

The annual audit of seating/benches in the parish had not been completed.

RESOLVED: To consider this business at a future meeting.

19/06/53 VE Day 75

The national plans for VE Day 75 on 8 May 2020 were discussed.

RESOLVED: To participate in the VE Day 75 celebrations in some way yet to be decided. To establish what is being planned for Buxworth and look at whether a joint parish-wide event could be considered.

19/06/54 Pest Control (Moles)

A quote for annual pest control of moles at Chinley Playing Fields and Buxworth Recreation Ground for a total cost of £450 from June 2019 to May 2020 from Rural Pest Control was presented.

RESOLVED: To approve the quote from Rural Pest Control for mole clearance from June 2019 to May 2020 as presented.

19/06/55 Utility Aid

A quote from Utility Aid to supply electricity to the Parish Room was presented.

RESOLVED: To obtain a further quote from the existing provider before making a decision.

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19/06/56 Accounts for Payment

RESOLVED: That the accounts listed below be accepted for payment in June 2019 by the method detailed.

Payee Description Amount

ONLINE – DD/SO Fleur Telecom Broadband (June) £ 22.00 Jackson Carpets Ltd Rent 3 Lower Lane (June) £ 277.00 Npower Electricity 3 LL (June) £ 95.00 NEST Corporation (Pension) Pension (May) £ 76.62 Water Plus Water bill March 2019 to June £ 91.51 2019 E-on Electricity Squirrel Green £ 26.93

ONLINE – BACS Mrs G Cooper Clerk's Account (June) £ 1,015.86 HM Revenue & Customs PAYE & NI (June) £ 95.99 Chapel DIY Centre Ltd Materials for fixing bench £ 8.14 Chinley Playground Chapel DIY Centre Ltd Plywood for playground sign £ 14.09 (TO REPLACE CANCELLED CHEQUE 002942) Rusco Services Ltd Annual antivirus renewal (TO £ 45.00 REPLACE CANCELLED CHEQUE 002929) Review Publishing Ltd Summer 2019 Newsletter £ 54.60 distribution B Woodcock Internal audit £ 123.83 Association of Buxworth and Corporate membership of ABC £ 50.00 Clayton Playsafety Limited ROSPA Playground £ 313.80 Inspections Rosena Bankole Cleaning Parish Room £ 50.00

CHEQUE Rusco Services Ltd CHEQUE CANCELLED: -£ 45.00 Annual antivirus renewal Chapel DIY Centre Ltd CHEQUE CANCELLED: -£ 14.09 Plywood for playground sign Rural Pest Control Mole clearance of Chinley and £ 450.00 Buxworth football fields 2019/20

TOTAL £ 2,751.28

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19/06/57 Asset Register 2019

The updated Asset Register as of 31 March 2019 was received and considered.

RESOLVED: To approve the Asset Register as of 31 March 2019.

19/06/58 Internal Audit

The meeting received and noted the annual Internal Audit Report for 2018/19 from the Internal Auditor Barrie Woodcock. There were no matters arising that necessitated bringing to the attention of members.

RESOLVED: To approve the Internal Audit Report for 2018/19.

19/06/59 External Audit: Annual Governance Statement

The Annual Governance Statement 2018/19 from Section 1 of the Annual Governance and Accountability Return (AGAR) for the year ended 31 March 2019 was received and considered.

RESOLVED: The Annual Governance Statement 2018/19 be approved for signature by the Chairman and Clerk of the meeting.

19/06/60 External Audit: Accounting Statements

The Accounting Statements 2018/19 from Section 2 of the Annual Governance and Accountability Return (AGAR) for the year ended 31 March 2019 were received and considered.

RESOLVED: The Accounting Statements 2018/19 be approved for signature by the Chairman of the meeting.

19/06/61 Chinley Car Park Sweep

A quote was presented from High Peak Borough Council to sweep the Car Park at Chinley Community Centre for £62.50 per hour. It was anticipated that one hour would be sufficient.

RESOLVED: To approve the quote from HPBC to sweep the Car Park at Chinley Community Centre for £62.50 per hour.

19/06/62 Correspondence

The following items of correspondence had been circulated and were noted:

1.) Peak Park Parishes Forum – looking to recruit eligible members on to the Management Committee. 2.) Peak Park Parishes Forum – minutes of latest Management Committee meeting. 3.) Derbyshire Highways Hub – notification of a temporary road closure on Back Eccles Lane Whitehough Chinley from its junction with Western Lane

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to its junction with Whitehough Head Lane from 01 July 2019 to 08 July 2019 to facilitate highway drainage works. 4.) Derbyshire Highways Hub – notification of a temporary road closure on Whitehough Head Lane Whitehough Chinley from its junction with the Tramway Trail to its junction with Green Lane from 08 July 2019 to 22 July 2019 to facilitate ironwork and resurfacing works. 5.) Peak District National Park Authority – advising that Cllr Ms Ginny Priestley of with Thornhill Parish Council was appointed uncontested to the Authority for the High Peak & Metropolitan Area. As a result we will not receive a ballot paper for the 2019 Parish Member appointments. 6.) RoSPA Play Safety Ltd – annual play area inspection reports. 7.) DALC – request for nominations to join the DALC Executive Committee. 8.) Barrie Woodcock – Internal Auditor Report 9.) HPBC – details of two Code of Conduct seminars (Tuesday 11 June at 6:30pm and Thursday 19 September at 2pm) to which councillors and Clerks are invited to attend. 10.) Peak District National Park Authority – advising that the Peak District National Park Development Management Policies (DMP) document was adopted at the Authority meeting on 24 May 2019. 11.) MOP – raising concerns regarding the spread of Ash dieback in particular in Buxworth Recreation Ground. 12.) Derwent Valley Orienteers – advising that they are hosting this year’s British Middle Distance Orienteering Championships at Chinley Churn on September 15th. 13.) Derbyshire Highways Hub – notification of a temporary road closure on Brookside Buxworth from its junction with the B6062 to its junction with Silk Hill from 29 July 2019 to 15 August 2019 to facilitate water main renewal works. 14.) Chinley Juniors Football Club – risk assessment in respect of their Presentation Day event on Saturday 29 June 2019 on Chinley Playing Fields. 15.) Derbyshire Highways Hub – notification of a temporary road closure on B6062 Station Road Brierley Green Buxworth from its junction with New Road to its junction with Dolly Lane on 12 August 2019 to 23 September 2019 to facilitate water main renewal works. 16.) Network Rail – advising that the car park at Chinley Station is owned by Northern and to contact them with any enquiries. 17.) MOP – advising that they will move their SORN car from Chinley Car park w.c. 24 June 2019 further to our written request.

The following items were received after the Correspondence had been issued with the meeting papers and were duly noted:

18.) MOP – asking whether the parish council would consider applying for a license to hold marriage ceremonies on Buxworth Recreation Ground. 19.) Civic University Agreement consultation survey to be completed by 12 July. 20.) MOP – reporting the presence of Giant Hogweed close to the river in Buxworth Recreation Ground.

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21.) Peak District National Park Authority – invitation to Annual Parishes Day on Saturday 12 October 2019 from 10am to 4pm on the theme "Visitor and Events Management”.

Further to the Correspondence items the following was noted:

Item 11: To include the reported issue of Ash dieback on the agenda at a future meeting.

Item 18: To include the request to consider applying for a license to hold marriage ceremonies on Buxworth Recreation Ground on the agenda for the July meeting.

Item 20: To get a quote to remove the Giant Hogweed that has been identified at Buxworth Recreation Ground.

19/06/63 DALC

The following DALC Circular was received and circulated.

DALC Circular 08/2019: GENERAL CIRCULAR

- DALC AGM & Excellence Awards – 22 October 2019 – Pro-Act Stadium, Chesterfield - Call for Councillors to sit on the DALC Executive Committee - Finance – Exercise of Public Rights - Permitted development rights - change to the law - Plunkett Foundation ‘More than a pub’ Campaign relaunch - Updated legal briefing on Councillor Data Protection fees payment - Success for Parish Council - Increase to cost of Certificate in Local Council Administration Training Course

19/06/64 Reports from Working Groups

No reports were received.

19/06/65 Exclusion of the Press and Public

RESOLVED: To approve the exclusion of the Press and public for the next two items on the agenda on the grounds of commercial sensitivity.

19/06/66 Parish Land at Buxworth (off tramway)

A letter was presented to send to Mr Marchington. A proposal for the sale process would be presented at the next meeting for approval. The sale process could then be advertised in the August newsletter.

RESOLVED: To send the letter to Mr Marchington as presented.

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19/06/67 Parish Land to the rear of Lower Lane bordering Chinley Playground

It was noted that costs to convey the four plots would be approximately £300 plus VAT plus disbursement costs which could be shared between any potential purchasers.

RESOLVED: Cllr Walton to write to DALC to confirm that the parish council are able to sell the plots of land without a professional valuation.

There being no further business, the meeting was concluded at 9.25pm.

Signed as a true and correct record of the meeting.

Chairman …………………………………………………………

Dated………………………………………………………………

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