County of Door 2012 Annual Reports
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County of Door 2012 Annual Reports Compiled by: Door County Administrator’s Office 421 Nebraska Street Sturgeon Bay, WI 54235 (920) 746-2552 2012 Annual Reports to the Door County Board of Supervisors Building Maintenance ..................................................................................3 Cherryland Airport .......................................................................................7 Child Support ...............................................................................................9 Circuit Court and Clerk of Court ...............................................................11 Community Programs ................................................................................15 Corporation Counsel ..................................................................................22 County Clerk ..............................................................................................26 District Attorney ........................................................................................28 Emergency Services ...................................................................................31 Highway Dept. ...........................................................................................37 Human Resources ......................................................................................41 Information Systems ..................................................................................43 Library........................................................................................................48 Museum......................................................................................................50 Parks Dept. .................................................................................................53 Planning .....................................................................................................57 Public Health ..............................................................................................63 Real Property Listing .................................................................................67 Register of Deeds .......................................................................................69 Sanitarian ...................................................................................................72 Sheriff’s Dept. ............................................................................................76 Social Services ...........................................................................................80 Soil & Water ..............................................................................................88 Treasurer ....................................................................................................95 UW-Extension............................................................................................97 Veterans Office ........................................................................................105 Page 3 of 108 Page 4 of 108 2012 ANNUAL REPORT DOOR COUNTY BUILDING & GROUNDS MAINTENANCE DEPARTMENT A. Mission Statement: To maintain the County’s buildings and grounds for the use of the citizens and employees of Door County. B. Summary of Responsibilities: To provide a maintenance program that covers the following structures: Justice Center (129,359 sq ft) Government Center (77,144 sq ft) Museum (13,600 sq ft) Emergency Services (4,320 sq ft) Senior Resource Center (7,350 sq ft) Highway Offices (6,315 sq ft) Former Highway (28,677 sq ft) Historical Archive (1,065 sq ft) To provide the following services on a regular basis: Window cleaning Floor scrubbing, polishing and sealing Carpet vacuuming and cleaning Dusting and surface cleaning Furniture, equipment and fixture cleaning Clean and sanitize restroom facilities Maintenance of grounds, lawn mowing and snow removal To provide the following additional services: Repair and maintain doors, locks and openers Painting Ceiling tile replacement Inspect heating and air conditioners Adjust and monitor air circulation/quality Clean up spills, messes, etc. Extra cleaning of restrooms Replace lighting fixtures and bulbs Move/rearrange equipment (desk, files, etc.) Page 5 of 108 To provide the following services day to day or as needed: Pick up and deliver mail to the U.S. Postal Service, Highway Department & Justice Center Receive and deliver projects and equipment to various departments Collect recycled paper from the offices and arrange for pick up Trash collections from the offices and public areas Table, chair and equipment setup for organizational meetings HVAC system regular checks and maintenance Machinery maintenance Exterior and interior maintenance as warranted Monitoring of heating systems – boilers Repair mechanical, plumbing, HVAC, and electrical systems Repair, replace, adjust, & aim security cameras as needed C. Goals / Objectives Achieved in 2012: See Section E under Other Accomplishments. D. Department Budget Status – Unaudited Approved 2012 Budget $1,587,024.00 Actual 2012 Budget $1,329,171.97 2012 Levy appropriation $1,533,519.00 2011 Levy appropriation $1,618,749.00 2012 budgeted revenue $53,505.00 2012 Actual Revenue $26,133.47 2011 Actual Revenue $33,747.44 Grants received for 2012: -0- E. Other Accomplishments: Coordinated the remodeling 2nd floor for new CSP offices Purchased furniture for CSP & ADRC offices Changing and adding signage for Human Services and ADRC offices Replaced the batteries in the Government Center UPS Re – key and install FOB locks at the EMS North and Central buildings Tuck point the South side of Former Highway building Paint the entire Former Highway building Replaced Area #1 & # 2 roofs of the Former Highway Shop Installed door openers on Sheriffs storage, 4 doors of Building #10 Final cleaning of the remodeled Airport building Installing cottonwood screens on the chillers of JC and GC buildings Caulking the curtain wall of the Highway shop to prevent leaks Page 6 of 108 Other noteworthy items were: Replacing the handicap entry door at Museum Having the stained glass repaired in the entry door of Museum Putting up a privacy fence at Museum Wiring the vaccine refrigerators in Public Health dept. to the emergency power circuit Replacing the water heater at the Archives building with 6 gal unit Emergency repair of the water main at Government Center Painted all the stacks and vents on the roof of Old Hwy Shop. Replacing the restroom mirrors at the Senior Center Installing new door openers on the Nebraska St. entry Replacing & upgrading the landscaping in the courtyard Special items Labeling shutoff valves and helping set up an emergency plan for the Senior Center The department did all the wiring for the door openers at building #10 We did the preventive maintenance on all the heating equipment at all of the county buildings, we found 6 defective heat exchangers and replaced one with a cost savings of $1,000 on the replacement. Purchasing a window wash system that allowed us not to have to hire an LTE for annual window washing Work at the Justice Center included: Continue to test water quality Changing the signage at the building to make it more customer friendly Carpeting the Sergeants office area Repairing the Intercom for the Sally port Have tree moved from in front of security camera Repair exterior & interior lighting Load testing the emergency generator F. Issues, concerns and Restraints: To be able to maintain the current level of operation while undertaking additional responsibilities with serious budget restraint. G. Goals and Objectives for 2013: To maintain or improve the current level of services and facilities that the department is responsible for. To look at all aspects of the operation of the department in order to maintain a reasonable budget while the cost of goods and services rise. Actively support and pursue Americas’ 25 by 25. The goal to get 25%of our energy from renewable resources like wind, solar and biofuels by the year 2025. Respectively submitted Ted McCartney Page 7 of 108 2012 ANNUAL REPORT DOOR COUNTY CHERRYLAND AIRPORT DEPARTMENT A. Mission Statement: The Door County Cherryland Airport will provide airport support services, planning and development to provide a safe, modern and efficient transportation facility for our citizens, air travelers and airport tenants. B. Summary of Responsibilities: Administration of Airport 1. Initiate/Oversee/Conduct Daily Maintenance Operations and Scheduling 2. Initiate/Oversee/Conduct Facility Operations Pursuant to Federal Grant Assurances 3. Maintain 24/7 availability status 4. Administer Farm Land, Hangar Land & Building Rental Lease Agreements – 64 total agreements 5. Administer Collection of Lease, Rental and Fuel Flowage Fees on monthly, quarterly, and annual basis 6. Administer County Chapter 13 & 14 7. Budget Preparation & Administration 8. Airport Planning and Project Programming 9. Procurement of State & Federal Funds and Grants 10. Oversee Construction of Capital Projects 11. Promote new development Facilities & Grounds 1. Landside - Buildings, Roads, Parking Lots, Lighting, Snow Removal, Mowing and Grounds Maintenance 2. Airside – Pavement Surfaces, Runway Approaches, Nav-aids, Vis-aids (runway lighting), Snow Removal, Lawn Mowing 3. Maintenance & Programming of Electronic Gates and Fencing 4. Maintenance and Permits for Fuel Tanks, Pumps and Monitoring equipment Equipment Maintenance 1. Schedule and Perform Routine Preventative Maintenance