Environment and Planning DEVELOPMENT STATISTICS FOR THE MONTH OF SEPTEMBER 2013 cont’d
Boundary 0 0 0 0 1 0 1 0 Adjustment Strata 0 0 0 0 0 0 0 0 Agricultural 4 6 10 29 2 7 5 11 Total 3 8 12 35 3 76 11
1. Development Applications
The level of development applications received is detailed in the following graph.
The current level of development activity being assessed is summarised in the following table:
DAs under DA DAs DA DAs DA assessment Modifications received Modifications determined modification under Sept Received Sept 2013 determined assessment 2013 Sept 2013 Sept 2013 23 6 6 5 9 1
The average determination processing time is for the month of September was 18 days.
The determinations issued from 1 September 2013 to 30 September 2013 are summarised in the following table:
Determinations Issued between 1 September 2013 to 30 September 2013 DA No. Proposal Property 266/2007 Dwelling Lot 4 DP 1023049 – Hawthorns Tree (Modification) Rd, Lost River 63/2013 Community Event Lot 7009 DP 94454 – Copeland St, Gunning
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Determinations Issued between 1 September 2013 to 30 September 2013 DA No. Proposal Property 66/2013 Subdivision Lot 3 DP 1162318 – 2665 Taralga Rd, Laggan 72/2013 Alterations/Additions Lot 1 Sec 15 DP 759000 – Bell St, Tuena 81/2013 Subdivision Lot 1 DP 131892 – 2064 Foggs Crossing Rd, Bigga 85/2013 Garage/Shed Lot 2 DP 1126598 – 18 Church St, Collector 88/2013 Demolition Lot 1 DP 730565 – Yass St, Gunning 96/2013 Garage/Shed Lot 1 DP 1012637 – 39 Kialla Rd, Crookwell 101/2013 Alterations/Additions Lot 54 DP 754126 – Gurrundah Rd, Gunning 102/2013 Fence/Retaining Wall Lot 2 DP 1082201 – 46 Wombat St, Gunning
The development applications outstanding as of 30 September 2013 are summarised in the following table:
Development Applications Outstanding on 30 September 2013 (In order of date submitted to Council) DA No. Proposal Property 60/2012 Education Establishment Lot 3 DP 1120270 – Canyon Leigh Rd, Brayton 17/2013 Dwelling Lot 10 DP 1095649 – Towrang Rd, Greenwich Park 20/2013 Subdivision Lot 1 DP 834882 – 344 Dalton Rd, Gunning 34/2013 Dwelling Lot 78 DP 753028 – 1013 Bigga St, Crooked Corner 342/2006 Subdivision Lot 17 DP 750014 – 2060 Brayton Rd, (Modification) Big Hill 65/2013 Subdivision Lot 1 DP 1049447 – Surrey St, Collector 76/2013 Subdivision Lot 123 DP 754139 – 2121 Rugby Rd, Bevandale 79/2013 Alterations/Additions Lot 2 DP 712708 – 1803 Bevandale Rd, Bevandale 80/2013 Dwelling Lot 2 DP 1159750 – Collector Rd, Gunning 82/2013 Subdivision Lot 214 DP 657519 – 214 Mullins Creek Rd, Breadalbane 54/2009 Carport/Awning Lot 15 Sec 3 DP 1809 – 18 North St, (Modification) Crookwell 87/2013 Community Event Lot 251 DP 750017 – Walsh St, Taralga
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Development Applications Outstanding on 30 September 2013 (In order of date submitted to Council) DA No. Proposal Property 89/2013 Dwelling Lot 2 DP 1172469 – 41 Bourke St, Collector 90/2013 Dwelling Lot 10 DP 875870 - Kialla Rd, Crookwell 91/2013 Alterations/Additions Lot 19 & 20 Sec 9 DP 758104 – Mulgowrie St, Bigga 92/2013 Dwelling Lot 1 DP 1076316 – Broadway Rd, Gunning 93/2013 Subdivision Lot 1 DP 1100106 – Mullins Creek Rd, Breadalbane 94/2013 Transportable Dwelling Lot 1 DP 1115746 – Grabben Gullen Rd, Gurrundah 95/2013 Transportable Dwelling Lot 347 DP 754126 – Grabben Gullen Rd, Gurrundah 97/2013 Alterations/Additions Lot 11 DP 702495 – 8 Throsby Close, Taralga 98/2013 Dwelling Lot 2 DP 858276 – 7 Brennan St, Collector 99/2013 Dwelling Lot 126 DP 750014 – 115 Gibraltar Rd, Marulan 127/2012 Dwelling Lot 7 Sec 23 DP 758493 – 43 Wombat (Modification) Alterations/Additions St, Gunning 100/2013 Subdivision Lot 1 DP 1102135 & Lot 53 DP 754118 – Hume Hwy, Gunning 112/2012 Alterations/Additions Lot 2 DP 793036 – Macarthur St, (Modification) Taralga 103/2013 Subdivision Lot 1 DP 1121922 – Flacknell Rd, Dalton 104/2013 Relocation of Dwelling Lot 1 DP 1091082 – Bannaby Rd, Bannaby 38/2013 Subdivision Lot 1 DP 616381 – 1764 Sapphire Rd, (Modification) Bialla 105/2012 Alterations/Additions Lot 3 DP 1071107 – 1042 Kialla Rd, (Modification) Crookwell
2. Construction Certificates Determined
Construction Certificates Issued between 1 September 2013 & 30 September 2013 CC No. Proposal Property 42/2013 Subdivision Lot 7 DP 1054873 – Snake Gully Rd, Curraweela 46/2013 Subdivision Lot 134 DP 750031 – Breadalbane Rd, Breadalbane
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Construction Certificates Issued between 1 September 2013 & 30 September 2013 CC No. Proposal Property 60/2013 Dwelling Lot 4 DP 1023049 – Hawthorns Tree Rd, Lost River 61/2013 Garage/Shed Lot 2 DP 1126598 – 18 Church St, Collector 62/2013 Carport/Awning Lot 15 Sec 3 DP 1809 – 18 North St, Crookwell 63/2013 Dwelling Lot 135 DP 750014 – via Brayton Rd, Marulan 65/2013 Carport Awning Lot 12 DP 754118 – 48 Lerida St, Gunning 68/2013 Fence/Retaining Wall Lot 2 DP 1082201 – 46 Wombat St, Gunning
Approved by Private Certifier September 2013 Year to date September 2013 Year to date 8 17 2 2
3. Occupation Certificates
Occupation Certificates Issued between 1 September 2013 and 30 September 2013 OC No. Proposal Property 32/2013 Dwelling Lot 5 DP 1054839 – Reservoir Rd, Crookwell 33/2013 Garage/Shed Garage/Shed – Lot 12 DP 1048691 – Reservoir Rd, Crookwell
Approved by Council Approved by Private Certifier September 2013 Year to date September 2013 Year to date 2 7 0 0
4. Subdivision Certificates
Subdivision Certificates Issued between 1 September 2013 & 30 September 2013 SC No. Proposal Property 21/2012 Subdivision Lot 12,13,14,15 & 16 Sec 7 DP 758493 – 28 Biala St, Gunning
Approved by Private Certifier September 2013 Year to date September 2013 Year to date 1 10 0 0
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5. Planning Certificates
The number of Planning Certificates issued this financial year is detailed below. Year Number of Certificates Issued 1 July 2008 to 30 June 2009 383 1 July 2009 to 30 June 2010 464 1 July 2010 to 31 June 2011 535 1 July 2011 to 30 June 2012 426 1 July 2012 to 30 June 2013 408 1 July 2013 to 30 June 2014 119
POLICY IMPACT
Nil
OPTIONS
Nil
FINANCIAL IMPACT OF RECOMMENDATIONS
Nil
RECOMMENDATION That - 1. Council receive and note the report as information.
ATTACHMENTS ATTACHMENTS Nil
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Environment and Planning - 17 October 2013
9.3 2013-2014 Local Heritage Fund Applications
ITEM 9.3 2013-2014 Local Heritage Fund Applications
FILE REFERENCE I13/499
AUTHOR Senior Strategic Planner
ISSUE To provide details of the assessment of and recommendations for the allocation of grants under the 2013 – 2014 Local Heritage Fund Grant program.
Recommendation
RECOMMENDATION That - 1. That Council note the contents of this report and endorse the proposed allocation of grants in Table 2.
BACKGROUND
Council recently invited applications under the Local Heritage Fund Grant program and ten (10) applications were received. The applications have been assessed by Council’s Heritage Advisor, Dr. Jennifer Lambert Tracey and that assessment has been peer reviewed by Council’s Director of Environment and Planning and Senior Strategic Planner. The purpose of this report is to present the recommendations of the 2013 – 2014 Local Heritage Fund Grant Applications to Council for endorsement.
REPORT
Council’s Local Heritage Fund Program provides support to property owners to undertake work to conserve local heritage items. The Program is part funded by the NSW Heritage Grants, Office of Environment and Heritage. A total of $ 17,000 is available to offer, with the anticipated allocation being grants between $1,000 and $3,000 (maximum). The grants are offered on a dollar for dollar basis, that is, the program will match each dollar spent by the applicant up to the maximum grant amount. In some cases the applicant contributes funds greater than the grant amount. Depending on the quality and number of applications it is at Council’s discretion to offer amounts of funding proportionate to the cost of the restoration projects proposed.
Grant Assessment Criteria
In assessing the priority of applications the following criteria was used. It should be noted that, with the exception of point 1, it is not essential for projects to meet all of the criteria: Technical and financial ability to complete the project by 2 May 2014. Amount of financial contribution by applicant.
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Complement broader conservation objectives (for example, implement findings of heritage studies). Encourage the conservation of other heritage items. Restoration of local heritage building or item highly valued by the community. Highly visible to the public. High public accessibility (for example, local museum or church). Area that receives little or no funding. Conservation creates hardship. Urgent projects to avert threat to a heritage item. Owners with outstanding Council rates may be ineligible.
Assessment
In assessing each application a level of heritage significance is given. The following levels of significance were used to assist in ranking the applications: 1. State Significant 2. Exceptional Local Significance 3. High Local Significance 4. Moderate Local Significance
For each application the following options are available: Offer heritage grant Place on reserve list in the event that any grants are not accepted or are not acted upon Do not offer grant
The number of applications submitted for 2013-2014 has decreased although the level of enquiry has been constant. The lack of available tradespersons willing to undertake heritage restoration work in rural areas does remain an important issue. There are several major projects that deserve funding and all restoration projects have the potential to benefit heritage tourism and retention of community and social history in rural areas. The following provides details of each application and an assessment and recommendation in regard to funding for 2013–2014.
Application No. 1/2013-2014 Location: “Sweetwood Lea” Lot 1, DP 604947 – 274 Old South Road Breadalbane LEP 2010 listed: Yes – Item number 23 Proposal: Sweetwood Lea Stables Restoration Project: repair fallen wall and install windows, doors and guttering/piping; Estimated Cost: $14,340 Grant requested: $3,000 Assessment: Level of Significance 2. “Sweetwood Lea” originally named 'Lodge's Inn', is highly significant locally for its historical association with the district of Breadalbane. It became the Post Office for Mut Mutbilly in 1860. The construction date for the building is unconfirmed. Known as 'Sweetwoodlee', the property was held by the Hannan family from c.1870. It is representative of the design for country inns during the late 19th century and has retained its heritage value as a private residence. Recommendation: Offer $ 2,000 grant
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Application No. 2/2013-2014 Location: Bigga Cemetery – Lot 7003 DP 1026239 Marks Street, Bigga LEP 2010 listed: Yes – Item number 5 Proposal: Grave Marking Project to commence marking unmarked graves at Bigga Cemetery Estimated Cost: $ 6,000 Grant requested: $ 3,000 Assessment: Level of Significance 2. Bigga General Cemetery, located north- east of the village, is of exceptional heritage significance and a focal point of the community. The cemetery is considered important to the cultural and social history of the area with generations of early settler families being buried. Many graves are unmarked. The Bigga Cemetery is also significant for its native and introduced plant species. 'Burchardia umbellata' is evident at Bigga General Cemetery. Recommendation: Offer $ 3,000 grant
Application No. 3/2013-2014 Location: Slab Cottage Lot 2, DP 198885 – 50 Macarthur Street, Taralga LEP 2010 listed: Yes – Item number 135 Proposal: Restoration of Slab Cottage involving restoration to roof to prevent further deterioration and protection and restoration work to outside of building. Estimated Cost: $ 5,240 Grant requested: $ 3,000 Assessment: Level of Significance 3. This cottage, c.1900, is a significant example of slab construction and is an integral component of the Macarthur Street precinct of historical buildings. Recommendation: Offer $ 1,000 grant
Application No. 4/2013-2014 Location: Residence – Lots 1 and 2, Section 1, DP 995869 – 1 Murray Street, Collector LEP 2010 listed: Yes – Item number 37 Proposal: Restoration to roof of the former Wheat Sheaf Inn Estimated Cost: $ 40,000 Grant requested: $ 3,000 Assessment: Level of Significance 2. The original stone building c.1830 is currently the subject of detailed historical research. It is one of the earliest buildings in Collector and possibly associated with the land holdings of Terence Aubrey Murray prior to his occupancy of Winderradeen. The building holds exceptional heritage significance and contributes highly to the value and cultural importance of the village. Recommendation: Offer $2,000 grant
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Application No. 5/2013-2014 Location: Post Office and Store (former) Lot 1, DP 789104 – Queen Street, Binda LEP 2010 listed: Yes – Item number 16 Proposal: Restoration work to the former Post Office and Store including re- pointing and repairing external and internal stone walls to prevent water damage Estimated Cost: $ 4,750 Grant requested: $ 2,000 Assessment: Level of Significance 2. This building was erected for the McDonald family c.1870 and subsequently used as a post office and store by various owners. The post office was operated from the room on the right of the verandah and a ladies dress store occupied the large front room. The building, now a private residence, is highly significant locally for its heritage qualities and intact fabric. It is a prominent feature of Binda’s main thoroughfare. Recommendation: Offer $1,000 grant
Application No. 6/2012-2013 Location: Burra Lake School (former) Lot 163, DP 753063 – 320 Snipe Flat Road, Burra Burra Lake LEP 2010 listed: Yes – Item number 28 Proposal: Repairs/part restoration of historical school building: repair wooden floors inside, repair verandah wooden floor, replace windows and frames, replace gutters and continue maintenance work on world map. Estimated Cost: $ 6,000 Grant requested: $ 3,000 Assessment: Level of Significance 2. Burra Lake School is highly significant for its association with education of children in rural communities of NSW. It is also valued for its innovative teaching ‘World Map’. In 1925 Neil Halloran became principal. He was innovative, established the Junior Farmers Club and constructed, with the assistance of the community, a contour ‘map of the world’. This concrete map, filled with water provides a picture of oceans, continents and mountain ranges across the world. Recommendation: Offer $ 1,000 grant
Application No. 7/2013-2014 Location: Sylvia Vale Homestead Lot 43, DP 753038 Sylvia Vale Road, Binda LEP 2010 listed: No – Provisional LEP list. Proposal: Restoration work to Sylvia Vale Homestead by repairing leaks around dormer windows and chimney to preserve the interior of the building Estimated Cost: $ 6,800 Grant requested: $ 3,000 Assessment: Level of Significance 2. Sylvia Vale is of high local heritage significance for its association with the pioneering pastoralist of the Goulburn Plains, James Marsden and his son, James Marsden Jnr. The property was noted for high quality breeding and innovative approaches to grazing techniques. Recommendation: Offer $ 2,000 grant Application No. 8/2013-2014 Location: Woolshed shearing shed Lot 1, DP 869567 – 4595 Oberon Road,
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Woolshed Creek LEP 2010 listed: Yes – Item number 169 Proposal: Repairs to timberwork, sheeting, guttering and drainage of shearing shed. Estimated Cost: $ 3,433.40 Grant requested: $ 2,000 Assessment: Level of Significance 3. This item is representative of the history and heritage of the wool industry in the Shire. Recommendation: Offer $1,000 grant
Application No. 9/2013-2014 Location: Burra Cottage, Lot 304, DP 257490 – 1364 Yalbraith Road (corner of Blue Hill Road), Golspie LEP 2010 listed: No – Provisional LEP list. Proposal: Repairs and conservation work on stone/pise cottage including stonework on western and southern walls. Estimated Cost: $ 6,000 Grant requested: $ 3,000 Assessment: Level of Significance 2. Burra Cottage is a fine example of a stone and pise residence on a WWI ‘Soldier’s Settlement’ block. It was constructed by Major Twynam, a highly prominent Golspie returned soldier of WWI. The cottage is also heritage significant for its intactness and originality. Recommendation: Offer $2,000 grant
Application No. 10/2013-2014 Location: Whiting’s Store (former) Lot 1, DP 711594 – 54 Orchard Street, Taralga. LEP 2010 listed: Yes – Item number 151 Proposal: Remove existing guttering and downpipes, renew guttering with ogee style heritage gutter, renew downpipes with 90mm round downpipe, remove existing and renew fascia board, remove existing and renew all barge boards, install new barge flashings, repair missing eaves at the front of the building, install stormwater system from all downpipes to the street, including excavation (includes scissor lift hire). Estimated Cost: $13,475.00 – Plumbing component [Overall cost est. $150,000] Grant requested: $ 3,000 Assessment: Level of Significance 2. This former store is of local heritage significance for its association with the Whiting family in Taralga and the growth of commercial businesses in the village. It is also indicative of the adaptive reuse of heritage business premises to residential use and preservation of the historical ambiance of Orchard Street. Recommendation: Offer $2,000 grant
POLICY IMPACT
The assessment and review of the grant applications has been undertaken in accordance with the Local Heritage Fund Grant Guidelines.
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OPTIONS
Table 1 provides a summary of the proposed Grant offers:
Table 1: Summary of grants
No. Address Work Proposed Request Offer “Sweetwood Lea” 274 Sweetwood Lea Stable restoration – repair 1 Old South Road fallen wall and install windows, doors and $ 3,000 $,2000 Breadalbane guttering/piping Grave Marking Project to commence Bigga Cemetery Marks 2 marking unmarked graves at Bigga $ 3,000 $3,000 Street Bigga Cemetery Restoration of Slab Cottage involving Slab Cottage 50 restoration to roof to prevent further 3 Macarthur Street $ 3,000 $1,000 deterioration and protection and Taralga restoration work to outside of building.’ Residence 1 Murray 4 Restoration to roof of the building. $ 3,000 $2,000 Street, Collector Restoration work to the former Post Office Post Office and Store and Store including re-pointing and 5 (former) Queen Street $ 2,000 $1,000 repairing external and internal stone walls Binda to prevent water damage Repairs/part restoration of historical school Burra Lake School building: repair wooden floors inside, repair 6 (former), 320 Snipe Flat verandah wooden floor; replace windows $ 3,000 $1,000 Road, Burra Burra Lake and frames, replace gutters and continue maintenance work on world map. Restoration work to Sylvia Vale Sylvia Vale Homestead Homestead by repairing leaks around 7 $ 3,000 $2,000 Sylvia Vale Road Binda dormer windows and chimney to preserve the interior of the building. Woolshed 4595 Repairs to timberwork, sheeting, guttering 8 $2,000 $1,000 Oberon Road Taralga and drainage. Burra Cottage 1364 Repairs and conservation work on 9 $3,000 $2,000 Yalbraith Road Golspie stone/pise WWI veteran’s cottage. Whiting’s Store (former) Plumbing component of total restoration of 10 54 Orchard Street $3,000 $2,000 the building. Taralga.
Conclusion
The grants proposed under the 2013 – 2014 Local Heritage Fund Grant Program are: 1 x $3,000, 5 x $2,000 and 4 x $1,000. This provides the full allocation of the available $17,000 grant funding.
Table 2 provides details of the proposed allocation of funding for the 2013-2014 Local Heritage Fund Program.
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Table 2: 2013–2014 Local Heritage Grant Program allocation of funding Project Offer No. Address Request cost Grant “Sweetwood Lea” – 274 Old South Road 1 $14,340 $ 3,000 $2,000 Breadalbane 2 Bigga Cemetery – Marks Street, Bigga $ 6,000 $ 3,000 $3,000 3 Slab Cottage – 50 Macarthur Street, Taralga $ 5,240 $ 3,000 $1,000 4 Residence – 1 Murray Street, Collector $40,000 $ 3,000 $2,000 Post Office and Store (former) Queen Street, 5 $ 4,750 $ 2,000 $1,000 Binda Burra Lake School (former) – 320 Snipe Flat 6 $ 6,000 $ 3,000 $1,000 Road, Burra Burra Lake. Sylvia Vale Homestead – Sylvia Vale Road, 7 $ 6,800 $ 3,000 $2,000 Binda 8 Woolshed – 4595 Oberon Road, Taralga $ 3,433 $ 2,000 $1,000 9 Burra Cottage 1364 Yalbraith Road, Golspie $ 6,000 $3,000 $2,000 Whiting’s Store (former) – 54 Orchard 10 $150,000 $ 3,000 $2,000 Street, Taralga. Totals $ 242,563 $28,000 $17,000
Offers for funding will be sent and applicants will be required to return a signed acceptance by a specified date. This acceptance relates to the funding and requirements for milestones and completion of the project. Projects successfully funded must be commenced onsite by 15 February 2014. If work is not commenced by this date, Council reserves the right to withdraw the allocated grant funding and offer it to another applicant.
In the event that any grant offer is not accepted or has not commenced by 15 February 2014, funding shall be reallocated in accordance with the following reserve list in the following order of preference:
1. Application No. 5 – Post Office and Store (former) 2. Application No. 3 – Slab Cottage 3. Application No. 9 – Burra Cottage
FINANCIAL IMPACT OF RECOMMENDATIONS
These grants are supported by the Heritage Branch as an Establishment grant under the NSW Heritage Grants Local Government Heritage Management Program for 2011-2014 with a total of $ 17,000 available. Council’s Management Plan 2013-2014 has allocated the required $ for $ amount to support this funding.
RECOMMENDATION That - 1. That Council note the contents of this report and endorse the proposed allocation of grants in Table 2.
ATTACHMENTS ATTACHMENTS Nil
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Environment and Planning - 17 October 2013
9.4 New Residents Incentive Policy
ITEM 9.4 New Residents Incentive Policy
FILE REFERENCE I13/494
AUTHOR Director of Environment and Planning
ISSUE Providing details of a review of the New Residents Incentive Policy.
Recommendation
RECOMMENDATION That - 1. Council adopts the New Residents Incentive Policy.
BACKGROUND
Providing details of a review of the New Residents Incentive Policy.
REPORT
POLICY:-
Policy Title: New Residents Incentive Policy
File reference: F13/17
Date Policy was adopted by Council 18 February 2010 initially:
Resolution Number: 57/10
Other Review Dates: NA
Resolution Number: NA
Current Policy adopted by Council: 9 September 2013
Resolution Number: XX/13
Next Policy Review Date: 2016
PROCEDURES/GUIDELINES:- Date procedure/guideline was developed; NA
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Procedure/guideline reference NA number:
RESPONSIBILITY:-
Draft Policy Developed by: Economic Development Officer
Committee/s (if any) consulted in Nil the development of this policy:
Responsibility for implementation: General Manager
Responsibility for review of Policy: General Manager
Upper Lachlan Shire – New Resident Incentives
Just by deciding to move to Upper Lachlan Shire, new residents are automatically entitled to receive a goods-and-services voucher package valued at over $200.00.
The package, a joint initiative of Upper Lachlan Shire Council and Businesses, provides practical assistance to new residents, as well as introducing new residents to many of the local businesses in our community.
It’s a win-win incentive scheme: new residents receive an attractive range of discounted goods and services, while Upper Lachlan Businesses obtain the opportunity to secure ongoing consumer loyalty and trust.
Offering incentives is a great way to welcome newcomers to Upper Lachlan Shire, a great way to contribute to the growth of the Upper Lachlan Shire’s business sector, and a great way to strengthen Upper Lachlan’s position as an excellent location in which to live, work and invest.
1. What’s the first step?
To claim your voucher package, visit the Upper Lachlan Shire’s Council offices located at 44 Spring St, Crookwell; 123 Yass St, Gunning or 29 Orchard St, Taralga with proof of your permanent Upper Lachlan Shire residency. To qualify, you must be moving into a property that contributes council rates to Upper Lachlan Shire Council. The package must be claimed within three months of you moving to the Upper Lachlan Shire.
You’ll need to produce one of the following documents:
A signed Contract of Sale for a property in the Upper Lachlan Shire
A rental agreement of at least six months duration
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A letter of employment indicating permanent employment or an employment contract of at least six months duration from your new employer and one of the following documents:
A driver’s licence; or
Car registration papers
2. How long will it take?
The whole process will take about 10 minutes, and you’ll walk out with a discount voucher pack worth more than $200.00.
RELEVANT LEGISLATION AND COUNCIL POLICIES
The following legislation and Council policies that are relevant to this Policy include:-
Code of Business Practice Privacy and Personal Information Protection Act 1998 Statement of Business Ethics Statement of Ethical Principles Government Information (Public Access) Act 2009 Any other relevant legislation and guidelines as applicable.
VARIATION
Council reserves the right to vary or revoke this policy.
POLICY IMPACT
Nil
OPTIONS
Nil
FINANCIAL IMPACT OF RECOMMENDATIONS
Nil
RECOMMENDATION That - 1. Council adopts the New Residents Incentive Policy.
ATTACHMENTS ATTACHMENTS Nil
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9.5 Local Companion Animals Management Plan
ITEM 9.5 Local Companion Animals Management Plan
FILE REFERENCE I13/495
AUTHOR Director of Environment and Planning
ISSUE Providing details in relation to the review of the Local Companion Animals Management Plan.
Recommendation
RECOMMENDATION That - 1. Council places the reviewed Local Companion Animals Management Plan on public exhibition for a minimum period of 28 days.
BACKGROUND
The Local Companion Animals Management Plan was adopted by Council on the 24 April 2008 under Resolution No 113/08.
REPORT
The reviewed Local Companion Animals Management Plan (attached) has been prepared for public exhibition for a minimum period of 28 days.
Changes identified as part of the review are highlighted in yellow for easier identification.
POLICY IMPACT
Nil
OPTIONS
Nil
FINANCIAL IMPACT OF RECOMMENDATIONS
Nil
RECOMMENDATION That - 1. Council places the reviewed Local Companion Animals Management Plan on public exhibition for a minimum period of 28 days.
ATTACHMENTS ATTACHMENTS
1. Local Companion Animals Management Plan Attachment
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Environment and Planning - 17 October 2013
9.6 DRAFT Flood Studies - Crookwell, Gunning, Taralga and Collector
ITEM 9.6 DRAFT Flood Studies - Crookwell, Gunning, Taralga and Collector
FILE REFERENCE I13/520
AUTHOR Director of Environment and Planning
ISSUE Flood Studies have been carried out for the villages of Crookwell, Gunning, Taralga and Collector. The Flood Studies constitute the first stage of the Floodplain Risk Management process for these areas and have been prepared for Upper Lachlan Shire Council to define flood behaviour under current conditions.
Recommendation
RECOMMENDATION That - 1. Council places the following Draft Flood Studies: Draft Crookwell Flood Study Draft Gunning Flood Study Draft Taralga Flood Study Draft Collector Flood Study on public exhibition for a minimum period of 30 days.
BACKGROUND
In March 2012 under Resolution No 89/12, Council endorsed the selection of Lyall and Associates as the consultant for the data collection, review and flood study for the villages of Crookwell, Gunning, Taralga and Collector.
REPORT
The State Government’s Flood Policy is directed at providing solutions to existing flooding problems in developed areas and to ensuring that new development is compatible with the flood hazard and does not create additional flooding problems in other areas.
Under the Policy, the management of flood liable land remains the responsibility of local government. The State subsidises flood mitigation works to alleviate existing problems and provides specialist technical advice to assist Council’s in the discharge of their floodplain management responsibilities.
The Policy provides for technical and financial support by the Government through the following four sequential stages:
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1. Flood Study Determines the nature and extent of flooding.
2. Floodplain Risk Management StudyEvaluates management options for the floodplain in respect of both existing and proposed development.
3. Floodplain Risk Management Plan Involves formal adoption by Council of a plan of management for the floodplain.
4. Implementation of the Plan Construction of flood mitigation works to protect existing development. Use of Local Environmental Plans to ensure a new development is compatible with the flood hazard.
Lyall and Associates have prepared four Draft Flood Studies, one each for the villages of Crookwell, Gunning Taralga and Collector. The Flood Studies constitute the first stage of the Floodplain Risk Management process for the areas and has been prepared to define flood behaviour under current conditions.
The Draft Flood Studies have been prepared under the guidance of the Floodplain Management Committee comprising representatives from Upper Lachlan Shire Council, the Office of Environment and Heritage, SES and Community Representatives.
The Draft Flood Studies are now ready to be placed on public exhibition for public comment.
During the exhibition period, Council has arranged for the consultant Mr Brian Lyall from Lyall and Associates to attend a public information forum, whereby, interested parties can seek technical clarification on any issues within the draft flood studies. Obviously this will be publicised to the community when Council resolves to place the Draft Flood Studies on public exhibition.
Due to the size of the documents they have not been attached to this report, but will be made available prior to and at the Council Meeting.
POLICY IMPACT
Upper Lachlan Local Environmental Plan Upper Lachlan Development Control Plan Section 149 Certificates (EP&A Act 1979)
OPTIONS
Nil
FINANCIAL IMPACT OF RECOMMENDATIONS
Final endorsement of the Draft Flood Studies will enable Council the ability to obtain further funding for Stage 2 under the State Governments Flood Policy.
Ordinary Meeting of Council held on 17 October 2013 Page 182 Environment and Planning DRAFT FLOOD STUDIES - CROOKWELL, GUNNING, TARALGA AND COLLECTOR cont’d
RECOMMENDATION That - 1. Council places the following Draft Flood Studies: Draft Crookwell Flood Study Draft Gunning Flood Study Draft Taralga Flood Study Draft Collector Flood Study on public exhibition for a minimum period of 30 days.
ATTACHMENTS ATTACHMENTS Nil
Ordinary Meeting of Council held on 17 October 2013 Page 183
10 WORKS AND OPERATIONS 10 WORKS AND OPERATIONS
The following items are submitted for consideration -
10.1 Works In Progress - Construction & Maintenance 186
10.2 Works In Progress - Technical & Managerial 189
10.3 Water and Sewer Update 191
10.4 Reids Flat Bridge Update 195
Ordinary Meeting held on 17 October 2013 Page 185
Works and Operations - 17 October 2013
Works and Operations 10.1 Works In Progress - Construction & Maintenance
ITEM 10.1 Works In Progress - Construction & Maintenance
FILE REFERENCE I13/523
AUTHOR Manager of Works
ISSUE Providing details regarding construction and maintenance road works in progress.
Recommendation
RECOMMENDATION That - 1. Council receives the report and notes the information.
BACKGROUND
Construction and maintenance road works in progress.
REPORT
Service requests for grading maintenance, pothole repairs and drainage maintenance are being received frequently. Due to the large amount of maintenance requests, works are being attended to in a priority order and within budgetary constraints.
Details of the major current projects are set out below:
1. Biala Street Reconstruction
This project is substantially completed with revegetation works and general tidy-up well underway.
Bitumen sealing of this project will be undertaken once the Gunning water treatment plant and storage reservoir are substantially complete.
2. Gurrundah Road Reconstruction
The pavement rehabilitation of a 4.2km section of Gurrundah Road is substantially complete, apart from intersection improvements at Mullens Creek Road.
3. Grabine Road “Steep Hills” Reconstruction and sealing Special Grant
The formation widening, drainage improvements and pavement strengthening of Grabine Road at 7.0km to 7.9km (“Goat Hill”) and bitumen sealing is programmed early October weather permitting.
Ordinary Meeting of Council held on 17 October 2013 Page 186 Works and Operations WORKS IN PROGRESS - CONSTRUCTION & MAINTENANCE cont’d
4. Reconstruction and Bitumen Sealing of MR248 East
The continuation of the reconstruction and bitumen sealing of MR248 East will target the unsealed sections between Carrabungla and Commissioners Creek (1.022km) and the remaining 1.43km leading up to the eastern side of the Wowagin Creek seal. Designs for the abovementioned sections are complete and the land acquisition process with the affected landowners is well underway.
Final pavement construction has commenced on the Mt Rae to Wowagin section.
Tree clearing, fencing, drainage and earthworks are expected to commence on the Carrabungla to Commissioners section mid October.
Routine Grading Maintenance
Council’s routine maintenance grading program for the upcoming month:
Works in Progress
1. Big Hill Area; 2. Bigga Area (Foggs Crossing, Reids Flat, Greenmantle Roads); 3. Bridge Creek, Kangaloolah and Cuddyong Areas; 4. MR 241 Rye Park Road
Scheduled Works
1. Bigga Area; 2. Peelwood Area; 3. Taralga Area; 4. Ladevale Area.
Other Construction & Maintenance Works
Other Works in Progress/scheduled
1. Gravel re-sheeting on Sapphire, Junction Point (Seg 470), Towrang and Brayton Roads; 2. Storm Restoration works on Mr 248 West; 3. Bridge maintenance on the Abercrombie River timber bridge - will require a bridge closure on Wednesday 16 October and Tuesday/Wednesday 22 and 23 October 2013; 4. Heavy Patching on MR248 West at selected locations; 5. Crest removal on Leary’s Lane and Prices Lane in preparation for laying of underground electrical cables associated with Gullen Range Windfarm development; 6. Grabine Road- Hammonds Creek culvert replacement - culverts ordered and construction programmed later this year; 7. Supply and deliver fill material and gravel to Crookwell River Bridge on MR54; 8. Water main extension in Reservoir Road; 9. MR54 Goulburn Road table drain maintenance; 10. Roadside growth control by chemical on State, Regional and Local Roads; 11. Grass slashing in Tuena, Bigga, Binda, Grabben Gullen and Taralga Villages. Ordinary Meeting of Council held on 17 October 2013 Page 187 Works and Operations WORKS IN PROGRESS - CONSTRUCTION & MAINTENANCE cont’d
Works Completed
1. Gravel re-sheeting on Reids Flat, Greenmantle, Peelwood, Yalbraith, Bevendale, Wheeo, Rugby, Mullengrove, Jerrara, Lost River, Loop, Dawes, Flacknell Creek, Little Plains and Collector Roads; 2. Storm restoration works on Golspie, MR256 Oberon, MR248 East Taralga, Maryvale, MR241(near Jerrawa Creek bridge) and Bannister Lane, 3. Dust Seal, 300m in length on Golspie Road near RA 1107; 4. Guardrail Installations Grabben Gullen Road and Laggan to Taralga Road; 5. Drainage improvements on Grabine, Sapphire, Abbey Collins Roads; 6. Grass Slashing in Dalton, Gunning, Breadalbane and Collector, Crookwell; 7. Assist with traffic control arrangements at Gunning Fireworks and Gunning showground grounds maintenance; 8. Handrails on footpath approaching Brooklands footbridges; 9. Crookwell amenities improvements.
POLICY IMPACT
Nil
OPTIONS
Nil
FINANCIAL IMPACT OF RECOMMENDATIONS
Nil
RECOMMENDATION That - 1. Council receives the report and notes the information.
ATTACHMENTS ATTACHMENTS Nil
Ordinary Meeting of Council held on 17 October 2013 Page 188
Works and Operations - 17 October 2013
10.2 Works In Progress - Technical & Managerial
ITEM 10.2 Works In Progress - Technical & Managerial
FILE REFERENCE I13/529
AUTHOR Director of Works and Operations
ISSUE This report advises Council in relation to Technical and Managerial activities of the Works and Operations Department.
Recommendation
RECOMMENDATION That - 1. Council receive and note the report as information.
BACKGROUND
Nil
REPORT
i) The Director of Works and Operations and Director of Finance and Administration attended a Regional Asset Management Forum that was organised by SEROC and held in Queanbeyan on 20 September 2013. The workshop aimed at setting a consistent standard for the reporting and management of assets.
ii) Ongoing discussions have been held with the developers of the Gullen Range Windfarm in relation to the laying of high voltage cables in Council owned road reserves. Director of Works and Operations and Manager of Works have been preparing documents for the approvals in accordance with Council’s recent resolution.
iii) The Director of Works and Manager of Works have been negotiating with the developers of the Taralga Wind Farm to finalise the Transport Management Plan for the project. This work is ongoing at present. iv) The Mayor, Deputy Mayor, General Manager and Director of Works and Operations met with several representatives of the NSW Government in Sydney on 30 September 2013.
POLICY IMPACT
Not Applicable
Ordinary Meeting of Council held on 17 October 2013 Page 189 Works and Operations WORKS IN PROGRESS - TECHNICAL & MANAGERIAL cont’d
OPTIONS
Not Applicable
FINANCIAL IMPACT OF RECOMMENDATIONS
Nil
RECOMMENDATION That - 1. Council receive and note the report as information.
ATTACHMENTS ATTACHMENTS Nil
Ordinary Meeting of Council held on 17 October 2013 Page 190
Works and Operations - 17 October 2013
10.3 Water and Sewer Update
ITEM 10.3 Water and Sewer Update
FILE REFERENCE I13/528
AUTHOR Manager of Operations
ISSUE An update on water supply and sewerage services
Recommendation
RECOMMENDATION That - 1. Council receive the report and note the information.
BACKGROUND
Nil
REPORT
Water treatment and consumption
Crookwell water supply data is presented in the following table and graph.
Table 1 Crookwell Water Data Rainfall Total WaterDaily Dam Level Dam Volume (mm) Consumption Consumption (ML) (ML) (kL/d) (%) August 56.5 17.1 551 100 420 September 37 17.9 596 100 420
Ordinary Meeting of Council held on 17 October 2013 Page 191 Works and Operations WATER AND SEWER UPDATE cont’d
Water consumption has remained consistent over the past three months.
Water supplies in Gunning, Dalton and Taralga continue to be reliable.
Routine bacteriological water tests undertaken at Crookwell, Gunning, Taralga and Dalton continue to meet the requirements of the Australian Drinking Water Guidelines 2011.
Wastewater Treatment and Production
A total of 41.8 ML (1.4ML/day) of wastewater was treated at the Crookwell Wastewater Treatment Plant in September 2013.
This compares with 62.3ML (2.0ML/day) of wastewater treated in August 2013.
Flows remain high with saturated soil conditions following winter rainfall.
Ordinary Meeting of Council held on 17 October 2013 Page 192 Works and Operations WATER AND SEWER UPDATE cont’d
Both the Gunning and Taralga STP’s are operating effectively with effluent quality produced at the respective plants complying with EPA requirements.
Maintenance Activities
Maintenance tasks undertaken include mains flushing, the repair of leaking water services, and maintaining and servicing treatment and pumping equipment.
Capital Projects
Gunning/Dalton Water Upgrade
Construction of the Gunning Water Treatment Plant is progressing with bulk earthworks and Clearwater tank now completed. Civil works will continue over the coming weeks with the construction of the plant building and delivery of the stainless steel DAFF tank. The construction contractor Laurie Curran water remains on program for March 2014 completion.
Construction of the 100ML earthen storage reservoir is underway. Environmental controls have been put in place, topsoil has been stripped and stockpiled and bulk excavation is continuing. The project includes extensive bulk earthworks, the placement of a Geosynthetic Clay Liner (GCL) and lining of internal embankments with rock. The construction contractor Divalls earthmoving remains on program for March 2014 completion.
Construction of the Dalton pipeline has been completed. The shoulder of the Dalton road is to receive a polishing grade in the coming weeks. Design and procurement of the Pumping station is well advanced. The remaining works for this component of the project also includes the upgrade of the chlorination system at Dalton. The Dalton pipeline will be commissioned in conjunction with the new Water Treatment Plant.
Ordinary Meeting of Council held on 17 October 2013 Page 193 Works and Operations WATER AND SEWER UPDATE cont’d
Electrical works are currently underway for the upgrade of the Raw Water pumping Station on the Lachlan River near Gunning. The system will include new pumps fitted with variable speed drives. This system will enable pumping rates ranging from 10L/s up to 40L/s, with pump rate adjusted depending on level of water available in the river and the level of water in the 100ML off-stream storage. The systems operation is also based upon optimising efficiency of electricity consumption.
Council staff are continuing with water main replacements within the Gunning township, together with the upgrade of community facilities with water efficient fixtures and fittings.
These works are part of the $10.8M Gunning-Dalton water supply improvement program, which is funded by the Australian Government ($5.4M) under its Strengthening Basin Communities Program, The NSW Government ($4.3M) under the Country Towns Water Supply and Sewerage Program and Upper Lachlan Shire Council ($1.1M) funded from its water fund reserve.
The project remains within budget and on program.
Taralga Water Supply Upgrade
Xylem Water Solutions is nearing completion of construction of the $1.5M Taralga Water Treatment Plant. Testing and commissioning of the plant is expected to be completed in October, with connection into the town system shortly thereafter.
A mailbox drop updating the community on the progress and imminent connection of the new system will be circulated in October. Once connected, the new system will provide superior consistent water quality to the township. The introduction of chlorine to the system will be a significant change to the current system which relies on UV treatment alone.
The $1.5M project is funded in partnership between Council and the NSW Government under its Country Towns Water Supply and Sewerage Program.
POLICY IMPACT
Nil
OPTIONS
Nil
FINANCIAL IMPACT OF RECOMMENDATIONS
Nil
RECOMMENDATION That - 1. Council receive the report and note the information.
ATTACHMENTS ATTACHMENTS Nil
Ordinary Meeting of Council held on 17 October 2013 Page 194
Works and Operations - 17 October 2013
10.4 Reids Flat Bridge Update
ITEM 10.4 Reids Flat Bridge Update
FILE REFERENCE I13/530
AUTHOR Director of Works and Operations
ISSUE This report advises Council of progress with the bridge repair project and provides the anticipated works program for the project.
Recommendation
RECOMMENDATION That - 1. Council receive and note the report as information.
BACKGROUND
The bridge over the Lachlan River on the Reids Flat Road has structural failures within several of its structural components. Council resolved to jointly (in conjunction with Boorowa Shire Council) to Hawkins Civil P/L.
REPORT
Hawkins Civil have provided a copy of their proposed works programme and a letter that has been sent to all nearby landowners both of which are attached for the information of Council.
POLICY IMPACT
The work is progressing in accordance with Council’s relevant policies
OPTIONS
Not Applicable
FINANCIAL IMPACT OF RECOMMENDATIONS
Anticipated costs have been reported to Council at its September 2013 meeting.
RECOMMENDATION That - 1. Council receive and note the report as information.
ATTACHMENTS ATTACHMENTS 1. 20130917_Reids Flat Bridge Repair - Construction Program Attachment 2. Letter of Notice -Reids Flat Road bridge Attachment
Ordinary Meeting of Council held on 17 October 2013 Page 195 Item: 0.0 Attachment 1.: 20130917_Reids Flat Bridge Repair - Construction Program
Ordinary Meeting of Council held on 17 October 2013 Page 196
Item: 0.0 Attachment 2.: Letter of Notice -Reids Flat Road bridge
REIDS FLAT BRIDGE – PIER REHABILITATION
Dear Resident,
Hawkins Civil Pty Ltd has been awarded the contract to carry out construction works for the above project.
From the 8th of October 2013, for a period of approximately 4 weeks, construction activities will be taking place on the bridge pier.
Hawkins Civil Pty Ltd will make every effort to complete the works with minimal disruptions. The bailey bridge will remain in place until the works are complete, and there are no anticipated road closures required.
We would appreciate your understanding during the construction period and apologise for any inconvenience.
For further information, or to discuss any concerns, please contact the following personnel in the first instance:
Hawkins Civil Pty Ltd Stephen Voce – Site Supervisor 0414 982 972
Yours sincerely,
Jared Hawkins Project Manager Hawkins Civil Pty Ltd
Ordinary Meeting of Council held on 17 October 2013 Page 197
11 FINANCE AND ADMINISTRATI ON 11 FINANCE AND ADMINISTRATION
The following items are submitted for consideration -
11.1 Investments to 30 September 2013 200
11.2 Bank Balances and Reconciliation to 30 September 2013 203
11.3 Rates and Charges Outstanding as at 30 September 2013 205
11.4 2012/2013 Financial Statements Presentation 209
11.5 Application for waiver of multiple Rural Waste Charges 213
11.6 Gathering Information Policy 216
11.7 Business Continuity and Disaster Recovery Plan 230
Ordinary Meeting held on 17 October 2013 Page 199
Finance and Administration - 17 October 2013
Finance and Administration 11.1 Investments to 30 September 2013
ITEM 11.1 Investments to 30 September 2013
FILE REFERENCE I13/507
AUTHOR Manager of Finance and Administration
ISSUE Council Investments Portfolio as at 30 September 2013.
Recommendation
RECOMMENDATION That - 1. Council receive and note the report as information.
BACKGROUND
A summary of the investment portfolio register to 30 September 2013 for the information of Council.
REPORT
Investment Investment Interest Term Maturity Interest Institution Type Face Value Rate Days Date Due CBA Call $1,000,000 2.45% 30 30-09-13 $1,798.90 Adelaide Bank TD $400,000 3.65% 133 22-01-14 $5,320.00 Adelaide Bank TD $400,000 3.65% 154 05-02-14 $6,160.00 Adelaide Bank TD $400,000 4.05% 138 23-10-13 $6,124.93 Adelaide Bank TD $400,000 4.30% 273 30-10-13 $12,864.66 Adelaide Bank TD $500,000 3.75% 92 06-11-13 $4,726.03 Adelaide Bank TD $500,000 3.75% 100 20-11-13 $5,136.99 Adelaide Bank TD $800,000 4.10% 189 27-11-13 $16,984.11 Bank of Qld TD $500,000 4.30% 133 09-10-13 $7,834.25 Bank of Qld TD $400,000 4.30% 147 06-11-13 $6,927.12 Bank of Qld TD $500,000 4.15% 119 13-11-13 $6,765.07 Bank of Qld TD $700,000 4.10% 133 11-12-13 $10,457.81 Bank of Qld TD $500,000 4.10% 197 12-02-14 $11,064.38 Bank of Qld TD $1,000,000 3.90% 189 12-02-14 $20,194.52 Bank of Qld TD $900,000 4.10% 273 09-04-14 $27,599.18
Ordinary Meeting of Council held on 17 October 2013 Page 200